BIDS WILL BE RECEIVED UNTIL THE HOUR OF
2:00 PM PST, Thursday, November 13, 2025
ELECTRONICALLY AT [email protected]
REQUEST FOR SEALED BIDS
HELICOPTER MOSQUITO AND VECTOR ABATEMENT SERVICES AT THE
REGIONAL WASTEWATER CONTROL FACILITY
FOR THE CITY OF STOCKTON, CALIFORNIA
PUR 26-007
EXHIBIT 1
INVITATION FOR SEALED BID
HELICOPTER MOSQUITO AND VECTOR ABATEMENT SERVICES AT THE
REGIONAL WASTEWATER CONTROL FACILITY
PUR 26-007
i
IFB INFORMATION
Contact Rajvir Sahota
Email Address [email protected]
NON-MANDATORY
On-Site Meeting
TUESDAY, OCTOBER 7, 2025
9:00 AM PDT
2500 Navy Drive, Stockton, California
Due Date for Questions
and Clarifications
OCTOBER 16, 2025 2:00 PM PDT
Due Date for Response
to
Questions/Clarifications
OCTOBER 30, 2025 5:00 PM PDT
IFB Submittal
Electronic Mail
[email protected]
IFB Submittal Due Date
& Time
THURSDAY, NOVEMBER 13; 2:00 PM
PDT
Proposal shall be electronically delivered
to the email address above at or before
the hour stated. Proposals arriving after
the opening deadline will not be accepted.
Notification of Intent to
Award
NOVEMBER 18, 2025
Anticipated Date for
Council Approval
JANUARY 20, 2025
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HELICOPTER MOSQUITO AND VECTOR ABATEMENT SERVICES AT THE
REGIONAL WASTEWATER CONTROL FACILITY
PUR 26-007
ii
Table of Contents
1.0 GENERAL INFORMATION ......................................................................................... 2
1.1 REQUEST FOR SEALED BID ...................................................................................... 2
1.2 INVITATION TO SUBMIT A BID ................................................................................... 2
1.3 LOCAL BUSINESS PREFERENCE .............................................................................. 2
1.4 CONSEQUENCE OF SUBMISSION OF BID ................................................................ 2
1.5 EXAMINATION OF BID MATERIALS ........................................................................... 3
1.6 ADDENDA AND INTERPRETATION ............................................................................ 3
1.7 DISQUALIFICATION ..................................................................................................... 3
1.8 BID REJECTED ............................................................................................................. 4
1.9 CONDITIONS TO BE ACCEPTED IF ANY WORK IS SUBCONTRACTED ................ 4
1.10 LICENSING REQUIREMENTS ...................................................................................... 4
1.11 INSURANCE REQUIREMENTS .................................................................................... 5
1.12 HOLD HARMLESS ........................................................................................................ 5
1.13 APPLICABLE LAW ....................................................................................................... 5
1.14 METHOD OF PAYMENT ............................................................................................... 6
1.15 TERM ............................................................................................................................. 6
1.16 COMPETITIVE PRICING ............................................................................................... 6
1.17 FUNDING ....................................................................................................................... 6
1.18 UNCONDITIONAL TERMINATION FOR CONVENIENCE ........................................... 6
1.19 AUDITING OF CHARGES & SERVICES ...................................................................... 6
1.20 BID SECURITY .............................................................................................................. 6
1.21 CONTRACT BONDS ..................................................................................................... 7
1.22 AWARD .......................................................................................................................... 7
1.23 CHANGES ..................................................................................................................... 8
1.24 OTHER GOVERNMENTAL AGENCIES ....................................................................... 8
1.25 LIQUIDATED DAMAGES .............................................................................................. 8
1.26 PRODUCT OWNERSHIP ............................................................................................... 8
1.27 CONFIDENTIALITY ....................................................................................................... 9
1.28 JOB WALK .................................................................................................................... 9
1.29 PREVAILING WAGES & CONTRACTOR/SUBCONTRACTOR REGISTRATION REQUIREMENTS ........................................................................................................................ 9
1.30 CONTRACTOR’S SAFETY RESPONSIBILITY .......................................................... 10
1.31 PROTEST POLICY ...................................................................................................... 10 EXHIBIT 1
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HELICOPTER MOSQUITO AND VECTOR ABATEMENT SERVICES AT THE
REGIONAL WASTEWATER CONTROL FACILITY
PUR 26-007
iii
2.0 BACKGROUND/GENERAL NATURE OF SERVICE ............................................... 11
2.1 SCOPE OF SERVICES ............................................................................................... 12
2.2 CITY RESPONSIBILITIES ........................................................................................... 12
2.3 EQUIPMENT REQUOREMENTS ................................................................................ 12
2.4 OPERATIONAL REQUIREMENTS ............................................................................. 13
2.5 PILOT REQUIREMENTS ............................................................................................ 14
3.0 BIDDER’S CHECKLIST ................................................................................................. 15 BID DOCUMENTS .................................................................................................................... 16 COST TABLE FOR PRODUCTS AND SERVICES .................................................................. 17 REFERENCES .......................................................................................................................... 18 BIDDER’S AGREEMENT ......................................................................................................... 19 NON-COLLUSION .................................................................................................................... 20
EXHIBIT 1
1 NOTICE INVITING SEALED BIDS
NOTICE IS HEREBY GIVEN that sealed bids are invited by the City of Stockton, California for specifications for HELICOPTER MPSQUITO AND VECTOR ABATEMENT SERVICES AT THE REGIONAL WASTEWATER CONTROL FACILITY PUR 26 -007 in strict accordance with the specifications.
The city of Stockton is seeking competitive bids from qualified vendors interested in a multi- year contract to provide the City with rotary-wing aerial application of insecticide for mosquito and vector control for the wetlands and ponds located at the Stockton Regional Wastewater Control Facility, as required by the San Joaquin County Mosquito and Vector Control District.
The bid specifications and forms can be obtained from the City of Stockton’s website at www.stocktonca.gov/mudbid and must be electronically delivered to [email protected] up to but not later than 2:00 pm on THURSDAY, NOVEMBER 13, 2025.
A non-mandatory job walk will be held on Tuesday, October 7 at 9:00 am promptly at 2500 navy Drive. Late arrivals will not be admitted. Failure to attend will result in your bid being rejected.
The City reserves the right to reject any and/or all bids received.
Information on Bid Process/Clarification/Technical Data Rajvir Sahota, Procurement Division
(209) 937-8357
e-mail: [email protected]
DISCLAIMER: The City does not assume any liability or responsibility for errors/omissions in any document transmitted electronically.
Dated: SEPTEMBER 29, 2025
KATHERINE ROLAND, CMC, CPMC, CITY CLERK
CITY OF STOCKTON
EXHIBIT 1
CITY OF STOCKTON
INVITATION FOR SEALED BIDS
2 1.0 GENERAL INFORMATION
1.1 REQUEST FOR SEALED BID
The purpose of this sealed bid is to request bidders to present their qualifications and capabilities to provide HELICOPTER MOSQUITO AND VECTOR
ABATEMENT SERVICES AT THE REGIONAL WASTEWATER CONTROL
FACILITY PUR 26-007 for the City of Stockton.
1.2 INVITATION TO SUBMIT A BID
Bids shall be submitted no later than 2:00 pm, on THURSDAY, NOVEMBER 13, 2025.
The bid should be identified in the Subject of " HELICOPTER MOSQUITO AND
VECTOR ABATEMENT SERVICES AT THE REGIONAL WASTEWATER
CONTROL FACILITY for the City of Stockton PUR 26-007." Any bid received after the due date and time indicated will not be accepted and will be deemed rejected and returned, unopened, to the bidder.
1.3 LOCAL BUSINESS PREFERENCE
Stockton Municipal Code Section 3.68.090 reads as follows:
Preference shall be given to the purchase of supplies, materials, equipment, and contractual services from local merchants, quality and price being equal. Local merchants who have a physical business location within the boundaries of San Joaquin County, and who have applied for and paid a business license tax and registration fee pursuant to Stockton Municipal Code Title 5, Chapter 5.08, License Taxes, shall be granted two (2) percent bid preference. Local merchants who have a physical business location within the boundaries of the City of Stockton, and who have applied for and paid a business license tax and registration fee pursuant to Stockton Municipal Code Title 5, Chapter 5.08, License Taxes, shall be granted five (5) percent bid preference. This section is intended to provide preference in the award of certain City contracts in order to encourage businesses to move into and expand within the City. (Ord. 2014 -03- 18-1601 C.S. § 1; prior code § 3-106.1)
1.4 CONSEQUENCE OF SUBMISSION OF BID
A. The City shall not be obligated to respond to any bid submitted nor be legally bound in any manner by the submission of a bid.
B. Acceptance by the City of a bid obligates the bidder to enter into a contract with the City.
C. A contract shall not be binding or valid against the City unless or until it is executed by the City and the bidder.
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3 D. Statistical information contained in these documents is for informational purposes only. The City shall not be responsible for the accuracy of said data. City reserves the right to increase or decrease the project scope.
1.5 EXAMINATION OF BID MATERIALS
The submission of a bid shall be deemed a representation and warranty by the bidder that it has investigated all aspects of the bid, that it is aware of the applicable facts pertaining to the bid process and its procedures and requirements, and that it has read and understands the bid. No request for modification of the provisions of the bid shall be considered after its submission on the grounds the bidder was not fully informed as to any fact or condition. Statistical information which may be contained in the bid or any addendum thereto is for informational purposes only.
The City disclaims any responsibility for this information which may subsequently be determined to be incomplete or inaccurate.
1.6 ADDENDA AND INTERPRETATION
The City will not be responsible for, nor be bound by, any oral instructions, interpretations, or explanations issued by the City or its representatives. Any request for clarifications/questions/answers of a bid shall be made in writing/e- mail and deliverable to:
CITY OF STOCKTON
ATTN: RAJVIR SAHOTA
PROCUREMENT DIVISION
425 NORTH EL DORADO STREET
STOCKTON, CA 95202-1997
[email protected]
Such request for clarification shall be delivered to the City by 2:00 pm on THURSDAY, OCTOBER 16, 2025. Any City response to a request for clarifications/questions/answers will be posted on the City’s website at www.stocktonca.gov/mudbid by THURSDAY, OCTOBER 30, 2025 , and will become a part of the bid addendum. The bidder should await responses to inquires prior to submitting a bid.
1.7 DISQUALIFICATION
Any of the following may be considered cause to disqualify a bidder without further consideration:
A. Evidence of collusion among bidders;
B. Any attempt to improperly influence any member of the evaluation panel;
C. Any attempt to communicate in any manner with a City of Stockton elected official during the bid process will, and shall be, just cause for EXHIBIT 1
CITY OF STOCKTON
INVITATION FOR SEALED BIDS
4 disqualification/rejection of bidder’s bid submittal and considered non - responsive.
D. A bidder's default in any operation of a contract which resulted in termination of that contract; and/or
E. Existence of any lawsuit, unresolved contractual claim, or dispute between bidder and the City.
F. No person, firm, or corporation shall be allowed to make or file or be interested in more than one bid for the same supplies, services, or both; provided, however, that subcontract bids to the principal bidders are excluded from the requirements of this s ection: Section 3.68.120 of the Municipal Code.
1.8 BID REJECTED
A bid shall be prepared and submitted in accordance with the provisions of these bid instructions and specifications. Any alteration, omission, addition, variance, or limitation of, from, or to a bid may be sufficient grounds for rejection of the bid. The City has the right to waive any defects in a bid if the City chooses to do so. The City may not accept a bid if:
A. Any of the bid forms are left blank or are materially altered;
B. Any document or item necessary for the proper evaluation of the bid is incomplete, improperly executed, indefinite, ambiguous, or missing.
1.9 CONDITIONS TO BE ACCEPTED IF ANY WORK IS SUBCONTRACTED A. This work may not be contracted.
1.10 LICENSING REQUIREMENTS
Any professional certifications or licenses that may be required will be the sole cost and responsibility of the successful bidder.
All appropriate licenses required for spraying of chemicals and/or pesticides shall be maintained for the duration of the contract. Bidder must possess a valid California Pest Control Operator’s license or access to a California licensed pest control operator through a valid subcontracting agreement.
All appropriate licenses required for operation of a rotary wing aircraft (helicopter) shall be maintained for the duration of the contract
A City of Stockton Business license may be required for this project. Please contact the City of Stockton Business License Division at (209) 937-8313.
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INVITATION FOR SEALED BIDS
5 1.11 INSURANCE REQUIREMENTS
Bidder, at Bidder's sole cost and expense and for the full term of the resultant contract or any extension thereof, shall obtain and maintain at least all of the insurance requirements listed in attached Exhibit 1 (or Exhibit B of the sample contract).
All coverage shall be provided by a carrier authorized to transact business in California and shall be primary. All policies, endorsements, and certificates shall be subject to approval by the Risk Manager of the City to Stockton as to form and content. These requirements are subject to amendment or waiver if so approved in writing by the Risk Manager.
Maintenance of proper insurance coverage is a material element of this contract, and failure to maintain or renew coverage or to provide evidence of renewal may be treated as a material breach of contract.
The Bidder shall assert that these insurance requirements will be met as part of their proposal response. Failure to comply with these insurance requirements may result in a proposal being deemed unresponsive. Bidder shall satisfy these insurance requirements concurrently with the signing of the contract prior to commencement of work. It is strongly suggested that insurance requirements be reviewed with Bidder’s broker to ensure any additional costs are included in the proposal pricing component.
Any questions pertaining to insurance requirements, please contact City of Stockton Risk Services at (209) 937-5037.
1.12 HOLD HARMLESS
To the fullest extent permitted by law, Contractor shall hold harmless, defend and indemnify City of Stockton and its officers, officials, employees and volunteers from and against any and all liability, loss, damage, expense, costs (including without limitation costs and fees of litigation) of every nature arising out of or in connection with Contractor’s performance of work hereunder or its failure to comply with any of its obligations contained in the agreement, except such loss or damage which was caused by the sole negligence or willful misconduct of the City of Stockton. This obligation is independent of, and shall not in any way be limited by, the minimum Insurance obligations contained in this agreement.
These obligations shall survive the completion or termination of this agreement.
1.13 APPLICABLE LAW
Applicable law shall be governed by the laws of the State of California. Venue shall be proper in the Superior Court of the State of California, County of San Joaquin, Stockton Branch, or, for actions brought in Federal Court, the United States District Court for the Eastern District of California, Sacramento Division.
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INVITATION FOR SEALED BIDS
6 Deliverables must conform with all applicable federal, state, and local laws. Such conformity includes compliance with federal sanctions, and Contractor certifies that it has not and will not engage in prohibited transactions with sanctioned persons or entities.
1.14 METHOD OF PAYMENT
Payment will be made within thirty (30) days after invoices are received and accepted by the City. Invoices are to be rendered monthly.
1.15 TERM
The City plans to establish a five (5) year contract with an option to renew for another five (5) years.
1.16 COMPETITIVE PRICING
Bidder warrants and agrees that each of the charges, economic or product terms or warranties granted pursuant to this Contract are comparable to or better than the equivalent charge, economic or product term or warranty being offered to any similarly situated commercial or other government customer of bidder. If bidder enters into any arrangements with another customer of bidder to provide product under more favorable charges, economic or product terms or warranties, bidder shall immediately notify CITY of such change and this Contract shall be deemed amended to incorporate the most favorable charges, economic or product terms or warranties.
1.17 FUNDING
Any contract which results from this bid will terminate without penalty at the end of the fiscal year in the event funds are not appropriated for the next fiscal year. If funds are appropriated for a portion of the fiscal year, this contract will terminat e without penalty, at the end of the term for which funds are appropriated.
1.18 UNCONDITIONAL TERMINATION FOR CONVENIENCE
The City may terminate the resultant contract for convenience by providing a sixty (60) calendar day advance notice unless otherwise stated in writing.
1.19 AUDITING OF CHARGES & SERVICES
The City reserves the right to periodically audit all charges and services made by the bidder to the City for services provided under the contract. Upon request, the bidder agrees to furnish the City with necessary information and assistance.
1.20 BID SECURITY
Every bid offered shall be accompanied by an acceptable financial instrument (bidder’s bond, certified or cashier’s check) in favor of and payable at sight to the City of Stockton for an amount not less than $0.00 or a bidder's bond executed by a surety authorized by the Insurance Commissioner to transact business of EXHIBIT 1
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INVITATION FOR SEALED BIDS
7 insurance in the State of California, made out in favor of the CITY OF STOCKTON for an amount not less than $0.00 and no bid shall be considered unless accompanied by such certified or cashier’s check or bidder's bond.
If bidder elects to accompany their bid with a bidder's bond, then said bond shall state on its face that, "in the event the person, firm, or corporation is awarded the contract and the said bidder shall fail, neglect, or refuse to enter into a contract to said equipment or materials, then the amount therein mentioned in the bidder's bond accompanying the bid of said person, firm, or corporation shall be declared to be forfeited to the City."
In the event that the person, firm, or corporation to whom said contract may be awarded fails, neglects, or refuses to enter into contract to furnish said equipment, materials or services, as hereinbefore provided within thirty (30) days of award, then the cashier's check, or certified check and the amount therein mentioned, accompanying the bid of said person, firm, or corporation, shall be declared to be forfeited to said City; or, if non-complying bidder has accompanied their bid with a bidder's bond, ap propriate legal action to collect the bidder's bond, shall be undertaken.
As information, the City will NOT accept company or personal checks for bid security.
1.21 CONTRACT BONDS
The successful bidder will be required to furnish the City of Stockton with a Faithful Performance Bond in the amount of $0.00 or % and shall be furnished concurrently with the signing of the contract.
The surety which provides the bond(s) must be authorized by the Insurance Commissioner to transact business of insurance in the State of California.
Said bonds shall be executed by the surety and contractor concurrently with the signing of the contract. The form of said bonds must be approved by the appropriate City departments.
All alterations, extension of time, extra and additional work, and other changes authorized by these specifications or any part of the contract shall be made without securing the consent of the surety or sureties on the contract bonds.
1.22 AWARD
Upon conclusion of the bid process, a contract may be awarded for PUR 26-007 HELICOPTER MOSQUITO AND VECTOR ABATEMENT SERVICES for the City of Stockton at the Regional Wastewater Control Facility for the City of Stockton.
The City reserves the right to make an award on any item, quantity of any item, group of items, or in the aggregate to that/those bidder(s) whose bid(s) is/are most responsive to the needs of the City. Further, the City reserves the right to reject EXHIBIT 1
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INVITATION FOR SEALED BIDS
8 any and all bids, or alternate bids, or waive any informality in the bid as is in the City's best interest.
Consideration will be given in comparing bids and awarding a contract, not only to the dollar amount of the bids, but also to:
➢ Kind
➢ Suitability
➢ Warranties
➢ Trade-in
➢ Buy-back agreement
➢ Salvage value
➢ Standardization
➢ Delivery time
➢ Any other criteria as best suits the City of Stockton ➢ Compatibility resulting in the lowest ultimate cost; Best value to the City
1.23 CHANGES
The City’s Representative has the authority to review and recommend or reject change orders and cost proposals submitted by the bidder or as recommended by the bidder’s project manager, pursuant to the adopted City of Stockton Standard Specifications.
1.24 OTHER GOVERNMENTAL AGENCIES
If mutually agreeable to all parties, the use of any resultant contract/purchase order may be extended to other political subdivisions, municipalities, or tax supported agencies.
Such participating governmental bodies shall make purchases in their own name, make payment directly to successful bidder and be liable directly to the successful bidder, holding the City of Stockton harmless.
1.25 LIQUIDATED DAMAGES
Liquidated damages in the amount of $0.00 dollars per day will be assessed per each working day over the _______N/A_____ allotted for this project.
1.26 PRODUCT OWNERSHIP
Any documents, products or systems resulting from the contract will be the property of the City of Stockton.
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INVITATION FOR SEALED BIDS
9 1.27 CONFIDENTIALITY
If bidder believes that portions of a bid constitute trade secrets or confidential commercial, financial, geological, or geophysical data, then the bidder must so specify by, at a minimum, stamping in bold red letters the term "CONFIDENTIAL" on that part of the bid which the bidder believes to be protected from disclosure.
The bidder must submit in writing specific detailed reasons, including any relevant legal authority, stating why the bidder believes the material to be confidential or a trade secret. Vague and general claims as to confidentiality will not be accepted.
The City will be the sole judge as to whether a claim is general and/or vague in nature. All offers and parts of offers that are not marked as confidential may be automatically considere d public information after the contract is awarded. The bidder is hereby put on notice that the City may consider all or parts of the offer public information under applicable law even though marked confidential.
1.28 JOB WALK
A NON-MANDATORY job walk will be held on TUESDAY, OCTOBER 7, 2025 at 9:00 am promptly at 2500 NAVY DRIVE. Late arrivals will not be admitted. Failure to attend will result in your bid being rejected.
1.29 PREVAILING WAGES & CONTRACTOR/SUBCONTRACTOR REGISTRATION
REQUIREMENTS
Prevailing wage rates are required for this project according to State and Federal Labor laws. Prevailing wage rates can be found by logging on to http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm.
Pursuant to Labor Code Section 1771.1(a): A Contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5. It is not a violation of this section for an unregistered Contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the Contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.
No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].
No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5.
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INVITATION FOR SEALED BIDS
10 Department of Industrial Relations - Contractor Registration information and web link: http://www.dir.ca.gov/Public-Works/PublicWorks.html
In compliance with Senate Bill 854 and the California Labor Code, all Bidders shall include with their Bid proof of registration from the Department of Industrial Relations (DIR) that includes the contractor’s Legal Name, Registration Number, License Type/Number, Registration Date and Expiration Date, for every contractor and subcontractor, regardless of tier.
This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Contractors must submit their certified payroll records directly to the Division of Labor Standards Enforcement Compliance Monitoring Unit, as well as the City of Stockton.
1.30 CONTRACTOR’S SAFETY RESPONSIBILITY
The scope of work for this project has been reviewed for special risks or hidden dangers that may be present to employees of the bidder or any subcontractor. The bidder is required to identify, notify employees, and implement special precautions to prevent injuries to employees. Additionally, the bidder is required to identify its skill, experience, and equipment in dealing with the types of risk to employees.
1.31 PROTEST POLICY
Protest and Appeal Procedures. In order to maintain fairness and impartiality, the City of Stockton has established a solicitation protest policy and procedure.
PROTEST PROCEDURE
A. All protests must be in writing and stated as a formal protest.
B. The protest must contain a complete statement of the basis for the protest and must include all relevant supporting documentation.
C. The solicitation process and procedures, including evaluation criteria, shall not be proper grounds for protest. Concerns related to the solicitation process and procedures, including evaluation criteria, should be raised, and addressed, if at all, prior t o the bid/proposal due date and time to allow adjustments before evaluation of the solicitation. The party challenging the award decision to bear the burden of proof of material error to justify invalidation of the proposed award.
D. Protests must be filed with the City's Chief Financial Officer, or designee, not later than five (5) days after the date the City mails and or posts on the City’s Bid Flash platform, the Letter of Intent to Award.
E. Deliveries of the protest by hand, mail, email are acceptable.
F. The City is not responsible for lost or misplaced protests, or to assure the protest is received within the protest deadlines.
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11 PROTEST REVIEW
A. The Chief Financial Officer or designee shall respond in writing to material issues raised in the protest within thirty (30) days of receipt of the protest letter.
B. The Chief Financial Officer's, or designee 's, administrative decision may be appealed in writing to the City Manager no later than (5) business days after the date the Chief Financial Officer's, or designee's decision has been made.
C. The City Manager shall review and decide the appeal based on the grounds and documentation set forth in the original protest to the Chief Financial Officer, or designee.
D. Each party shall bear its own costs and expenses involved in the protest and appeal process, including any subsequent litigation.
E. The City Manager's administrative decision is final. After the City Manager issues the final administrative decision, the time in which judicial review of the decision must be sought shall be governed by California Code of Civil Procedure Section 1094 or a s such section may be amended from time to time.
F. If the protested procurement involves state or federal funds, the Chief Financial Officer, or designee, shall give notice to the interested party that he or she has the right to appeal to the appropriate agency, which shall be identified by name and address. An appeal hereunder shall be filed with the appropriate agency within five (5) working days of the dispatch of rejection notices to the interested party(ies).
G. The City may require the protesting party to submit a City Council approved non-refundable protest fee to cover the administrative cost of processing the protest.
2.0 BACKGROUND/GENERAL NATURE OF SERVICE
The City of Stockton is a Charter City incorporated in 1850. The City is the county seat of San Joaquin County and is located in California’s San Joaquin Valley, 78 miles east of the San Francisco Bay Area, 337 miles north of Los Angeles and 40 miles south of Sacramento. The County is bound by Sacramento County to the north and Stanislaus County to the south. Approximately 310,000 residents live in Stockton.
The Stockton Municipal Utilities Department (MUD) manages, operates and maintains the Stockton Regional Wastewater Control Facility (RWCF). The RWCF is comprised of several treatment processes, including ponds and constructed wetlands (Figure 1). The ponds cover an area of approximately 450 acres adjacent to the RWCF on the west side of the San Joaquin river. The wetlands cover an area of approximately 135 acres to the north of the ponds.
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INVITATION FOR SEALED BIDS
12 Figure 1: RWCF Ponds and Wetlands
2.1 SCOPE OF SERVICES
The Contractor shall provide rotary-wing aerial applications of insecticide and shall furnish aircraft, aerial spraying equipment, pilot, all other labor, fuel, staging, and any other expendable items required to begin, perform and complete the aerial services of the contract. The adulticide and/or larvicide shall be provided by the City unless otherwise agreed upon.
2.2 CITY RESPONSIBILITIES
The City will provide the material and specify the application method, rate, and application area. Product to be applied is primarily adulticide, larvicide, and may occasionally include weed control spraying for pond areas as needed.
2.3 EQUIPMENT REQUIREMENTS
The following equipment requirements must be met to bid on this project.
1. Rotary-wing aircraft application platform capable of carrying a payload of a full tank of fuel and up to 500 pounds of product load. Equivalent of a Bell 206 or larger platform.
2. Application systems capable of liquid and granular spray system.
3. Aircraft must be Federal Aviation Administration (FAA) certified and comply with all requirements of 14 CFR Part 137.
4. Aircraft must be equipped with a management technology similar to AGNAV or Wingman ™ GXZ aerial guidance system. The ability to receive and EXHIBIT 1
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INVITATION FOR SEALED BIDS
13 process onboard real -time meteorological data via an AIMMS -20 weather monitoring system is preferred.
5. Aircraft equipped with digital global positioning satellite (DGPS) guidance with gridline capabilities is preferred. If equipped, the system must have an accuracy of zero (0) to fifty (50) feet.
6. The Contractor must be prepared to provide a backup aircraft within 24 hours (24-hrs) in the event of equipment failure of the primary aircraft.
2.4 OPERATIONAL REQUIREMENTS
The following operations requirements must be met to bid on this project.
1. The Contractor must be available for operations within seventy-two hours (72 hrs) of notification by City staff (excluding FAA or other regulatory agency limitations or extenuating circumstances limiting pilot availability), weather permitting.
2. Aerial applications may be scheduled for either daytime or night time flights.
3. Aerial applications will be performed in a timely manner, preferably scheduled with a maximum of 2-hours flight time, unless approved in advance by the City.
4. Service hours are calculated as “skids-up/skids down” time within San Joaquin County. If the aircraft is originating outside San Joaquin County, then the service hours are to be calculated as flight time starting at Stockton Municipal Airport unless approved by the City.
5. The Contractor must provide personnel with the capabilities which meet or exceed safety requirements for transferring pesticides/fuel products to the aircraft in compliance with EPA (Environmental Protection Agency), state, and local agencies as well as the ability to proactively contain any challenges associated with pesticides/fuel product spills.
6. The Contractor must abide by pesticide labels for any products used under this agreement and provide documentation of equipment calibration and pesticide application flow rates upon request.
7. Equipment maintenance logs, calibrations, and records related to pesticide applications or any records on equipment used for pesticide applications shall be made available upon request.
8. A mission report must be provided to include the spray event flight path overlaid onto a map to include the snail trail of swath widths sprayed and a shaded area of the entire area sprayed. Also, the report must include the following: pilot’s name, date of application, pesticide applied, time of takeoff, time of landing, time spray-on, time spray-off, emission time, total acres sprayed, total volume sprayed, application rate, length of swath width, speed of aircraft and the average height of chemical release.
9. Pre/post-flight activities; including flow rate calibrations, pesticide loading, fueling, equipment inspections, and safety checks, will not constitute reimbursable service hours. The cost of these activities and ground EXHIBIT 1
CITY OF STOCKTON
INVITATION FOR SEALED BIDS
14 loading or fueling crews and equipment should be included in the Contractor’s bid.
2.5 PILOT REQUIREMENTS
1. Pilots must have a minimum of one thousand (1,000) logged and verifiable flight hours.
2. Pilots must demonstrate a clear record of safety in the aerial application of pesticides by helicopter.
3. Pilots must possess and maintain current certification in public health and aerial categories of pest control.
4. Pilots must possess a commercial pilot’s license with helicopter rating, first or second-class medical certification, and copies of any documentation required by the FAA, State, and local agencies.
E. DELIVERABLES
A mission report must be provided after each application to include the spray event flight path overlaid onto a map to include the snail trail of swath widths sprayed and a shaded area of the entire area sprayed. Also, the report must include the following: pilot’s name, date of application, pesticide applied, time of takeoff, time of landing, time spray-on, time spray-off, emission time, total acres sprayed, total volume sprayed, application rate, length of swath width, speed of aircraft and the average height of chemical release.
EXHIBIT 1
CITY OF STOCKTON
INVITATION FOR SEALED BIDS
15 3.0 BIDDER'S CHECKLIST
THIS CHECKLIST IS PROVIDED FOR YOUR CONVENIENCE ONLY. IT IS NOT REQUIRED TO BE SUBMITTED WITH BID.
Complete the following bid documents (FROM THIS PACKET ONLY SUBMIT PAGES 15 to 21, along with any illustrations/brochures):
1. Bid Documents Cover Page*
2. Cost Table for Products and Services (Recheck your math on each item extension and total column. Do not superimpose numerals on your bid forms. If erasures or interlineations appear on your bid form, they must be initialed by the person preparing the bid) *
3. References*
4. Bidders Agreement*
5. Non-Collusion Affidavit - Sign and notarize by jurat certificate the “Non- Collusion Affidavit” form. An “All-Purpose Acknowledgment” form will not be sufficient.
6. Any Addendum Acknowledgements. Print and sign all Addendums on the City’s website at www.stocktonca.gov/mudbid listed under the PUR 26-007 and submit with Bid response. *
Email bid to City Clerk's Office at [email protected], or deliver bid on a USB drive to City Hall, City Clerk's Office (1st floor), 425 North El Dorado Street, Stockton, CA 95202 , before THURSDAY, NOVEMBER 13, 2025 AT 2:00 PM(PDT). Bid shall be marked "Bid" and indicate
HELICOPTER MOSQUITO AND VECTOR ABATEMENT SERVICES AT THE REGIONAL WASTEWATER CONTROL FACILITY, PUR 26-007.
CONTACT INFORMATION:
Information on Bid Process/Clarification/Technical Data Rajvir Sahota, Procurement Specialist I
(209) 937-8357
e-mail: [email protected]
*If not completed as required, your bid may be voided.
*DISCLAIMER: The City does not assume any liability or responsibility for errors/omissions in any document transmitted electronically.
*THIS FORM IS FOR YOUR INFORMATION ONLY AND DOES NOT NEED TO BE SUBMITTED WITH YOUR BID.
EXHIBIT 1
HELICOPTER MOSQUITO AND VECTOR ABATEMENT SERVICES AT THE REGIONAL
WASTEWATER CONTROL FACILITY
PUR 26-007
THURSDAY, NOVEMBER 13, 2025
16 BID DOCUMENTS
A) BID – HELICOPTER MOSQUITO AND VECTOR ABATEMENT SERVICES
B) PUR 26-007
C) NOVEMBER 13, 2025
COMPANY NAME: _________________________________
CONTACT NAME: _________________________________
ADDRESS: _______________________________________
_____________________________________________
TELEPHONE NUMBER: ____________________________
EMAIL: __________________________________________
EXHIBIT 1
HELICOPTER MOSQUITO AND VECTOR ABATEMENT SERVICES AT THE REGIONAL
WASTEWATER CONTROL FACILITY
PUR 26-007
THURSDAY, NOVEMBER 13, 2025
17 COST TABLE FOR PRODUCTS AND SERVICES
Task Description Quantity Unit Price Units Total
1 Ferry time plus flight time 30 $ Hours $
2 Ground Crew Charge
(per vehicle per day)
10 $ Day $
3 Mileage Fee (if applicable) 600 $ Miles $
4 Fuel Surcharge % $
Annual Total $
5-Year Contract Total $
Fleet Aircraft Type Treatment Capabilities
(acres per hour)
Aircraft #1
Aircraft #2
Aircraft #3
Aircraft #4
Aircraft #5
PRICE ADJUSTMENTS
Annual increase not to exceed 3% for each succeeding year after the second year. In the event that the contractor experiences an increase in base price in succeeding years, the contractor shall produce evidence that they have experienced a cost increase a nd by what amount costs have increased.
Company Name (Please Print) Signed By
Date Name Printed
Phone Number Address
NOTE: Bidders are to mark their sealed bids to clearly indicate the content as:
1. HELICOPTER MOSQUITO AND VECTOR ABATEMENT SERVICES AT THE
REGIONAL WASTEWATER CONTROL FACILITY
2. PUR 26-007
3. THURSDAY, NOVEMBER 13, 2025
IF YOU DO NOT WISH TO BID, PLEASE RETURN YOUR BID IMMEDIATELY STATING REASON.
EXHIBIT 1
HELICOPTER MOSQUITO AND VECTOR ABATEMENT SERVICES AT THE REGIONAL
WASTEWATER CONTROL FACILITY
PUR 26-007
THURSDAY, NOVEMBER 13, 2025
18 REFERENCES – MUST BE SUBMITTED WITH BID
CONTRACTOR:
1. Agency/Company
Contact Name and Phone Number
Contract Period Contract Price
Scope of work completed:
2. Agency/Company
Contact Name and Phone Number
Contract Period Contract Price
Scope of work completed:
3. Agency/Company
Contact Name and Phone Number
Contract Period Contract Price
Scope of work completed:
EXHIBIT 1
19 BIDDER’S AGREEMENT
In submitting this bid, as herein described, the bidder agrees that:
1. They have carefully examined the specifications and all other provisions of this form and understand the meaning, intent, and requirements of same.
2. They have reviewed and understand all clarifications/questions/answers on the City’s website atwww.stocktonca.gov/mudbid
3. They will enter into written contract and furnish the item(s)/service(s) in the time specified in strict conformity with the specifications and conditions contained therein for the price quoted by the bidder on this bid.
4. The proposed price is inclusive of all freight and handling charges and includes delivery to the City of Stockton, Municipal Service Center, or if specified, to the alternate point of delivery shown in the specifications.
5. They have signed and notarized the attached Non-Collusion Affidavit form whether individual, corporate or partnership. Must be “A Jurat” notarization.
FIRM ADDRESS
SIGNED BY TITLE OR AGENCY
E-MAIL ADDRESS
NOTE: Bids are invalid which are unsigned. If erasures or interlineations appear on your bid form, they must be initialed by the person preparing the bid. Bids shall be emailed or delivered to:
On or before 2:00 p.m. THURSDAY, NOVEMBER 13, 2025, and publicly opened immediately thereafter in the City Council Chambers.
EXHIBIT 1
20 NON-COLLUSION
No. 1 AFFIDAVIT FOR INDIVIDUAL BIDDER
STATE OF CALIFORNIA, )ss.
County of )
(insert)
being first duly sworn, deposes and says:
That on behalf of any person not named herein; that said Bidder has not colluded, conspired, connived or agreed, directly or indirectly with, or induced or solicited any other bid or person, firm or corporation to put in a sham bid, or that such other person, firm or corporation shall or should refrain from bidding; and has not in any manner sought by collusion to secure to themselves any advantage over or against the City, or any person interested in said improvement, or over any other Bidder. _____________________________________________________
(Signature Individual Bidder)
Subscribed and sworn to (or affirmed) before me on this day of , 20
by , proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.
Seal ___________________________________________________
Signature ___________________________________________________
No. 2 AFFIDAVIT FOR CORPORATION BIDDER
STATE OF CALIFORNIA, )ss.
County of )
(insert)
being first duly sworn,
deposes and
says: That they are the of a
corporation, which corporation is the party making the foregoing bid, that such bid is genuine and not sham or collusive, or made in the interest or behalf of any person not named herein; that said Bidder has not colluded, conspired, connived or agreed, directly or indirectly with, or induced or solicited any other bid or person, firm or corporation to put in a sham bid, or that such other person, firm or corporation shall or should refrain from bidding; and has not in any manner sought by collusion to secure to themselves any advantage over or against the City, or any person interested in said improvement, or over any other Bidder.
(Signature Corporation Bidder)
Subscribed and sworn to (or affirmed) before me on this day of , 20
by , proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.
Seal _______________________________________________
Signature _______________________________________________ EXHIBIT 1
21 No. 3 AFFIDAVIT FOR FIRM, ASSOCIATION, OR CO-PARTNERSHIP
STATE OF CALIFORNIA, )ss.
County of )
(insert)
,
each being first duly sworn, depose and say: That they are a member of the firm, association or co- partnership,
designated as who is the party making the foregoing bid; that the other
partner, or partners, are that such
bid is genuine and not sham or collusive, or made in the interest or behalf of any person not named herein; that said Bidder has not colluded, conspired, connived or agreed, directly or indirectly with, or induced or solicited any other bid or person, firm or corporation shall or should refrain from proposing; and has not in any manner sought by collusion to secure to themselves any advantage over or against the City, or any person interested in said improvement, or over any other Bidder.
(Signature)
(Signature)
Subscribed and sworn to (or affirmed) before me on this day of , 20
by , proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.
Seal ____________________________________________________
Signature ___________________________________________________ EXHIBIT 1
1 (Version 9.22.21)
INVITATION FOR SEALED BID (IFB)
PUR 26-007 HELICOPTER MPSQUITO AND VECTOR ABATEMENT SERVICES AT
THE REGIONAL WASTEWATER CONTROL FACILITY
FOR THE CITY OF STOCKTON, CALIFORNIA
ADDENDUM No. 1 DATE: October 02, 2025
To All Potential Bidders:
A. This Addendum shall be considered part of the bid documents for the above-mentioned project as though it had been issued at the same time and shall be incorporated integrally therewith. Where provisions of the following supplementary data differ from those of the original bid documents, this Amendment shall govern and take precedence. BIDDERS MUST SIGN THE ADDENDUM AND SUBMIT IT WITH THEIR BIDS.
B. Bidders are hereby notified that they shall make any necessary adjustments in their estimates as a result of this Addendum. It will be construed that each bidder’s bid is submitted with full knowledge of all modifications and supplemental data specified herein.
ADDENDUM NUMBER:
1. CLARIFICATION. THE CITY’S RESPONSES TO QUESTIONS SUBMITTED ARE IN BLUE.
Solicitation Clarification
1. Clarification to Section 1.28 JOB WALK and NOTICE INVITING SEALED BIDS:
Solicitation reads as “A non-mandatory job walk will be held on Tuesday, October 7 at 9:00 am promptly at 2500 Navy Drive. Late arrivals will not be admitted. Failure to attend will result in your bid being rejected.”
Shall read as , “A non-mandatory job walk will be held on Tuesday, October 7 at 9:00 am promptly at 2500 Navy Drive.”
BIDDER MUST ACKNOWLEDGE THIS ADDENDUM BY SIGNING BELOW AND ATTACHING THE SIGNED ADDENDUM TO THE BID FORM:
Company Name
Contact Person
Signature
Date
Bids Due – Promptly by 2:00 P.M., Thursday, NOVEMBER 13, 2025 at [email protected]
----------------------------------City of Stockton Use Only below this line---------------------------------
Addendum acknowledged and signed? (Procurement Specialist’s initials) EXHIBIT 1