MEMORANDUM
March 16, 2026
TO: Johnny Ford, City Manager
Christine Tien, Deputy City Manager
FROM: Audree Jones-Taylor, Interim Director of Community Services }{Jr SUBJECT: FY 2025-26 VENDOR POOL PLAN UPDATE
On October 15, 2025, the City Manager approved the FY 2025-26 Annual Vendor Pool Plan for the Community Services Department. That memo established the anticipated vendor spending levels for the fiscal year and included Attachment B identifying vendors participating in the Library's vendor pool procurement process.
Since approval of that memo, Library staff are requesting to update the anticipated purchase amounts for several vendors included in the vendor pool. These updates are necessary due to the unexpected closure of Baker & Taylor, which had historically been one of the Library's primary suppliers of physical library materials. As a result of Baker & Taylor ceasing operations, the Library has redistributed anticipated purchases among other existing vendors within the approved vendor pool in order to continue acquiring print and digital materials for patrons without disruption . The revised purchase estimates reflect this shift in purchasing activity.
This update does not add any new vendors to the Vendor Pool. All vendors included in the revised purchase plan were previously approved as part of the existing vendor pool process. The update only adjusts the anticipated annual spending limits to reflect the redistribution of purchasing previously allocated to Baker & Taylor.
A revised FY 2025-26 Vendor Pool Purchase Plan reflecting the updated vendor spending amounts is included in Attachment A. The plan reflects an increase from $1 ,974,438.25 to $2,059,193.20. The proposed plan is within the approved $2,160,002.58 budget.
APPROVAL BY:
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Attachment A
ATTACHMENT A: FY2025-26 VENDOR POOL REVISED PURCHASE PLAN Vendor Descriotion Previous Budaet Revised Budnet
All Data/Autozone Reoair Service Manuals $6,000.00 $6,000.00 Baker & Tavlor Physical Materials $300,000.00 $54 000.00 Baker & Taylor PhYsical Materials-NE LIB $150,000.00 $0 Baker & Tavlor BT Cat $2,653.00 $0
Booknaoe Bookoaae.com $2,940.00 $3,060.00
Brodart Phvsical Materials $250,000.00 $500,000.00
Califa Grou·o ABC Mouse $18 250.00 $19 300.00
Califa Group BookFlix $18,092.00 $18,092.00
Califa Grouo Wall Street Journal $6.500.00 $6,500.00
Califa Grouo Lote4Kids $7,510.00 $7,510.00
Califa Group Linkedln Learninn $27 500.00 $27,500.00
Children's Plus Inc /Libraria) Physical Materials $80,000.00 $95,000.00 Data Axle City Directories $1,685.90 $1,685.90
EBSCO Industries. Inc. Databases $54,685.05 $54 703.00
EBSCO Industries, Inc. MaQazine Subscriotions $39,900.00 $39,900.00 EBSCO Industries. Inc. Learnina Exnress $25,506.60 $25,506.60 Hooola (Midwest Taoe) Diaital Content $190 000.00 $340,000.00 lnaram Librarv Services iPaae $380.00 $400.00
lnoram Library Services Physical Materials $220,000.00 $220,000.00 Kanom, Movies $10 000.00 $10,000.00
Manao /Creative Empire) Diaital Content $32,320.00 $32,320.00 Renional Business Directory Nor Cal Directories $1,388.70 $1,388.70 Midwest Taoe Phvsical Materials $20 000.00 $30,000.00
Newsbank lnc.-Diaital Microfilm Diaital Content $15,018.00 $15,018.00 Overdrive Diaital Content $400,000.00 $450.000.00
Overdrive Maaazine Subscriotions $17,500.00 $17,500.00
Proauest LLC Ancestrv $3,650.00 $3,650.00
SAMS Online Diaital Content $2 384.00 $2,384.00
Thomson Reuters Physical materials $1,700.00 $1,700.00
Tutor.com Tutor-diaital $49,500.00 $49,500.00
Universal Class Diaital Content $3 375.00 $3 375.00
World book - hardbound Physical materials $8,000.00 $15,000.00 Worldbook Online Electronic media $8,000.00 $8.200.00
Total: $1,974.438.25 $2,059,193.20
Attachment A