Resolution No.
STOCKTON CITY COUNCIL
RESOLUTION AUTHORIZING CONTRACT AMENDMENT NO. 3 TO CONTRACT NO. 419000674, PURSUANT TO THE SHASTA UNION HIGH SCHOOL DISTRICT COOPERATIVE AGREEMENT, WITH UBEO WEST, LLC FOR THE CONTINUATION OF A THREE (3) YEAR LEASE, MAINTENANCE, AND SERVICE AGREEMENT FOR CANON COPY MACHINES The City currently leases Canon high-speed xerographic equipment used by Document Services to provide imaging, copying, printing, and scanning services that support City operations. The existing agreement with UBEO West, LLC, through the Shasta Union High School District (SUHSD) Master Enabling Agreement, expires on August 30, 2026, and will convert to a month-to-month lease; and Approval of Contract Amendment No. 3 will extend the lease, maintenance, and service agreement for an additional three (3) years, ensuring uninterrupted document production while continuing to utilize competitively procured cooperative pricing. Continuing the existing agreement provides the City with a cost-effective solution that avoids the expense and operational disruption associated with replacing equipment before the end of its useful life; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STOCKTON, AS FOLLOWS:
The City Council approves findings pursuant to Stockton Municipal Code Section 3.68.070 supporting an exception to the competitive bidding requirements to utilize the Shasta Union High School District (SUHSD) Master Enabling Agreement. These findings include:
The Shasta Union High School District (SUHSD) Master Enabling Agreement provides a competitively procured cooperative purchasing mechanism that allows participating public agencies to obtain goods and services under competitively established terms and conditions.
Utilization of the SUHSD Master Enabling Agreement is in the best interest of the City because it provides access to the required equipment, maintenance, and services without conducting a separate competitive procurement process.
The proposed procurement is consistent with the City's procurement requirements and applicable cooperative purchasing authority, and use of the SUHSD Master Enabling Agreement provides an efficient and cost-effective means of obtaining the required equipment and services.
The City Council previously reviewed and approved the SUHSD Master Enabling Agreement via Resolution No. 2016-05-24-1209 and 2021-04-27-1203.
The City Council authorizes the City Manager to execute Contract Amendment No. 3 to Contract 419000674 with UBEO West, LLC for the continued lease, maintenance, and service of the City’s Canon copy machines for a term of up to three (3) years, in a total not-to-exceed amount of $489,220.00, attached as Exhibit 1 and incorporated herein by this reference.
The City Manager, or designee, is authorized to take all necessary and appropriate actions to carry out the purpose and intent of this Resolution.
PASSED, APPROVED, and ADOPTED August 18, 2026 .
CHRISTINA FUGAZI
Mayor of the City of Stockton
ATTEST:
KATHERINE ROLAND, CMC, CPMC
City Clerk of the City of Stockton