D EPARTMENTS: AREA CODE (707)
ADMINISTRATION 421- 7300 PLANNING 421 - 7335 BUILDING 421- 7310 FINANCE 421- 7320 FIRE 425- 9133 RECREATION & COMMUNITY SERVICES 421- 7200 POLICE 421- 7373 PUBLIC WORKS 421 - 7340 SUCCESSOR AGENCY 421- 7309 FAX 421- 7366
CITY COUNCIL
Mayor
Alma Hernandez, Mayor Pro-Tem
Jane Day
Michael J. Hudson
Wanda Williams
CITY COUNCIL MEETING
First and Third Tuesday
Every Month
A G E N D A
SPECIAL MEETING OF THE SUISUN CITY COUNCIL
TUESDAY, NOVEMBER 15, 2022
5:30 P.M.
SUISUN CITY COUNCIL CHAMBERS -- 701 CIVIC CENTER BOULEVARD -- SUISUN CITY, CALIFORNIA NOTICE
Pursuant to Government Code Section 54953, subdivision (b), and in accordance with the provisions of SB 361 (2021), the following Council/Successor Agency/Housing Authority meeting includes teleconference participation by:
Council/Board Member s Jane Day, M ichael Hudson, Wanda Williams, Mayor Pro Tem Alma Hernandez .
Teleconference locations are on file at City Hall, 701 Civic Center Blvd., Suisun City, CA 94585.
FACE MASKS ARE RE COMMENDED FOR MEMBERS OF THE PUBLIC WHILE IN CITY FACILITIES IF NOT FULLY VACCINATED. IF YOU DO NOT HAVE A FACE MASK, ONE WILL BE PROVIDED FOR YOU.
TH
E CITY COUNCIL HAS RESUMED IN-PERSON MEETINGS IN ADDITION TO ZOOM. A LIMITED NUMBER OF SEATS ARE AVAILABLE, TO RESERVE A SEAT PLEASE CONTACT THE CITY CLERK AT [email protected] OR 707 421-7302.
ZO
OM MEETING INFORMATION:
WEBSITE: https://zoom.us/join
MEETING ID: 874 2632 4682
CALL IN PHONE NUMBER: (707) 438-1720
R
EMOTE PUBLIC COMMENT IS AVAILABLE FOR THE CITY COUNCIL MEETING BY EMAILING [email protected] (PRIOR TO 4pm) OR
VIA WEBSITE OR PHONE APPLICATION, ZOOM
(
If attending the meeting via phone press *9 to raise your hand and *6 to unmute/mute for public comment.)
ROLL CALL
Council/Board Members
CO
NFLICT OF INTEREST NOTIFICATION
(Any items on this agenda that might be a conflict of interest to any Councilmembers should be identified at this time.) November 15, 2022 City Council Page 2
PUBLIC COMMENT
(Request by citizens to discuss any matter under our jurisdiction other than an item posted on this agenda per California Government Code §54954.3. Comments are limited to no more than 3 minutes unless allowable by the Mayor/Chair. Speaker cards are available on the table near the entry of the meeting room and should be given to the City Clerk. By law, n o prolonged discussion or action may be taken on any item raised during the public comment period, although informational answers to questions may be given and matters may be referred for placement on a future agenda.)
CLOSED SESSION
Pursuant to California Government Code Section 54950 the Suisun City Council will hold a Closed Session for the purpose of:
City Council
1. Conference with Legal Counsel - Existing Litigation
Name of case: Louisa Pickering and Michael Pickering (Plaintiffs) v. City of Suisun City (Defendants), et al - Case # FCS055707
CONVENE OPEN SESSION
Announcement of Actions Taken, if any, in Closed Session.
ADJOURNMENT
A complete packet of information containing staff reports and exhibits related to each item for the open session of this meeting, and provided to the City Council, are available for public review at least 72 hours prior to a Council /Agency/Authority Meeting at Suisun City Hall 701 Civic Center Blvd., Suisun City. Agenda related writings or documents provided to a majority of the Council/Board/Commissioners less than 72 hours prior to a Council/Agency/Authority meeting related to an agenda item for the open session of this meeting will be made available for public inspection during normal business hours. An agenda packet is also located at the entrance to the Council Chambers during the meeting for public review. The City may charge photocopying charges for requested copies of such documents. Assistive listening devices may be obtained at the meeting PLEASE NOTE:
1. The City Council/Agency/Authority hopes to conclude its public business by 10:00 P.M. Ordinarily, no new items will be taken up after the 10:00 P.M. cutoff and any items remaining will be agendized for the next meeting. The agendas have been prepared with the hope that all items scheduled will be discussed within the time allowed.
2. Suisun City is committed to providing full access to these proceedings; individuals with special needs may call 421-7300.
3. Agendas are posted at least 72 hours in advance of regular meetings at Suisun City Hall, 701 Civic Center Boulevard, Suisun C ity, CA.
Agendas may be posted at other Suisun City locations including:
• Suisun City Fire Station, 621 Pintail Drive, Suisun City, CA; • Suisun City Senior Center, 318 Merganser Drive, Suisun City, CA; • Joe Nelson Center, 611 Village Drive, Suisun City, CA; • Harbor Master Office, 800 Kellogg Street, Suisun City, CA.
I, Donna Pock, Deputy City Clerk for the City of Suisun City, declare under penalty of perjury that the above agenda was posted and available for review, in compliance with the Brown Act.
CITY COUNCIL CITY COUNCIL MEETING
Alma Hernandez, Mayor Pro Tem
Jane Day, Member Michael J
Hudson, Member Wanda
Williams, Member
AGENDA (REVISED)
REGULAR MEETING OF THE SUISUN CITY COUNCIL,
SUISUN CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY OF THE CITY OF SUISUN CITY,
AND HOUSING AUTHORITY
TUESDAY, NOVEMBER 15, 2022
6:30 PM
Suisun City Council Chambers - 701 Civic Center Boulevard - Suisun City, California NOTICE
Pursuant to Government Code Section 54953, subdivision (b), and in accordance with the provisions of SB 361 (2021), the following Council/Successor Agency/Housing Authority meeting includes teleconference participation by: Council/Board Members Jane Day, Michael Hudson, Wanda Williams, Mayor Pro Tem Alma Hernandez. Teleconference locations are on file at City Hall, 701 Civic Center Blvd., Suisun City, CA 94585.
FACE MASKS ARE RECOMMENDED FOR MEMBERS OF THE PUBLICWHILE IN CITY FACILITIES IF NOT FULLY VACCINATED. IF YOU DO NOT HAVE A FACE MASK, ONE WILL BE PROVIDED FOR YOU.
THE CITY COUNCIL HAS RESUMED IN-PERSON MEETINGS IN ADDITION TO ZOOM. A LIMITED NUMBER OF SEATS ARE AVAILABLE, TO RESERVE A SEAT PLEASE CONTACT THE CITY CLERK AT [email protected] OR 707 421-7302.
ZOOM MEETING INFORMATION:
WEBSITE: https://zoom.us/join
MEETING ID: 872 6943 1499
CALL IN PHONE NUMBER: (707) 438-1720
REMOTE PUBLIC COMMENT IS AVAILABLE FOR THE CITY COUNCIL MEETING BY EMAILING [email protected] (PRIOR TO 6 PM) OR VIA WEBSITE OR PHONE APPLICATION, ZOOM (If attending the meeting via phone press *9 to raise your hand and *6 to unmute/mute for public comment.) (Next Ord. No. – 796)
(Next City Council Res. No. 2022 – 145)
Next Suisun City Council Acting as Successor Agency Res. No. SA2022 - 07) (Next Housing Authority Res. No. HA2022 – 03)
1 ROLL CALL
Council /Board Members
Pledge of Allegiance
Invocation
CONFLICT OF INTEREST NOTIFICATION
(Any items on this agenda that might be a conflict of interest to any Councilmembers / Boardmembers should be identified at this time.)
REPORTS (Informational items only.)
1 City Manager/Executive Director/Staff
PRESENTATION/APPOINTMENTS
(Presentations, Awards, Proclamations, Appointments).
2 Proclamations Presented at Meeting
a. Proclamation Proclaiming November 2022 as "Native American Heritage Month" in Suisun City - (Hernandez: [email protected]).
3 Proclamations Not Presented
a. Alooma Court No. 198 Illustrious Commandress Danielle M. Kent - (Hernandez:
[email protected]).
b. Alooma Temple No. 212 Illustrious Potentate Timothy W. Finney - (Hernandez:
[email protected]).
PUBLIC COMMENT
(Request by citizens to discuss any matter under our jurisdiction other than an item posted on this agenda per California Government Code §54954.3. Comments are limited to no more than 3 minutes unless allowable by the Mayor/Chair. Speaker cards are availa ble on the table near the entry of the meeting room and should be given to the City Clerk. By law, no prolonged discussion or action may be taken on any item raised during the public comment period, although informational answers to questions may be given and matters may be referred for placement on a future agenda.)
COUNCIL COMMENTS
4 Council/Boardmembers Updates
CONSENT CALENDAR
Consent calendar items requiring little or no discussion may be acted upon with one motion.
City Council
5. Council Consideration and possible action to adopt Resolution No. 2022-__: A Resolution of the City Council of the City of Suisun City proclaiming a local emergency persists and authorizing the use of remote teleconference meeting procedures by the City’s legislative bodies, as authorized by government code section 54953(e) et seq., through December 13, 2022. - (Folsom:
[email protected]).
2 6. Council Adoption of Resolution No. 2022 -___: Authorizing the City Manager to Execute a Third Amendment to a Professional Services Agreement on the City’s Behalf with AECOM Technical Services Inc. (AECOM) to Prepare an Environmental Impact Report for the Highway 12 Logistics Center Project – (Bermudez: [email protected]).
7. Council Adoption of Resolution No. 2022 -__: Authorizing the City Manager to Execute Subaward Agreement for the American Rescue Plan Act (ARPA) between City of Suisun City, CA and Fairfield-Suisun Sewer District – (Vue: [email protected]).
8. Council Adoption of Resolution No. 202 2-____: Authorizing the Chief of Police, or his designee, to apply for and receive funding through the Boating Safety and Enforcement Financial Aid Program from the California Department of Boating and Waterways for fiscal year 2023/2024 – (Roth: [email protected]).
9. Council Adoption of Resolution No. 2022-___: Approving the Final Map for the Meridian West Subdivision, Accepting All Offers of Dedication and Authorizing the City Manager to Sign the Subdivision Improvement Agreement with Century Communities – (Vue: [email protected]).
Joint City Council / Suisun City Council Acting as Successor Agency / Housing Authority
10. Accept the Investment Report for the Quarter Ending September 30, 2022 – (Deol:
[email protected]).
Joint City Council / Suisun City Council Acting as Successor Agency
11. Council/Agency Approval of October 2022 Payroll Warrants in the Amount of $603,528.33, and Council/Agency Approval of the October 2022 Accounts Payable Warrants in the Amount of $2,988,498.33 – (Finance).
PUBLIC HEARING - NONE
GENERAL BUSINESS
City Council
12. Presentation and discussion on maintenance and beautification of City-wide medians – (Vue:
[email protected]).
REPORTS: (Informational items only)
13. Non-Discussion Items
ADJOURNMENT
3 A complete packet of information containing staff reports and exhibits related to each item for the open session of this meet ing, and provided to the City Council, are available for public review at least 72 hours prior to a Council /Agency/Authority Meeting at Suisun City Hall 701 Civic Center Blvd., Suisun City. Agenda related writings or documents provided to a majority of the Council/Board/Commissioners less than 72 hours prior to a Council/Agency/Authority meeting related to an agenda item for the open session of this meeting will be made available for public inspection during normal business hours. An agenda packet is also located at the entrance to the Council Chambers during the meeting for public review. The City may charge photocopying charges for requested copies of such documents. Assistive listening devices may be obtained at the meeting.
PLEASE NOTE:
1. The City Council/Agency/Authority hopes to conclude its public business by 10:00 P.M. Ordinarily, no new items will be taken up after the 10:00 P.M. cutoff and any items remaining will be agendized for the next meeting. The agendas have been prepared with the hope that all items scheduled will be discussed within the time allowed.
2. Suisun City is committed to providing full access to these proceedings; individuals with special needs may call 421-7300.
3. Agendas are posted at least 72 hours in advance of regular meetings at Suisun City Hall, 701 Civic Center Boulevard, Suisun City, CA. Agendas may be posted at other Suisun City locations including:
Suisun City Fire Station, 621 Pintail Drive, Suisun City, CA; Suisun City Senior Center, 318 Merganser Drive, Suisun City, CA; Joe Nelson Center, 611 Village Drive, Suisun City, CA;
Harbor Master Office, 800 Kellogg Street, Suisun City, CA.
I, Donna Pock, Deputy City Clerk for the City of Suisun City, declare under penalty of perjury that the above agenda was posted and available for review, in compliance with the Brown Act. 4 l9/Jia of, tire�
�uisun QCitp, QCalifornia
llroclamation
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WHEREAS, Danielle M. Kent has served as Illustrious Commandress of Alooma Court No. 198, Ancient Egyptian Arabic Order Nobles of the Mystic Shrine ofNorth and South America and its Jurisdiction, Inc., Oasis of Suisun City, Desert of California, from January 1, 2022 to the present; and
WHEREAS, she has exemplified the true spirit of Shrinedom in her sound judgment, and her ever-increasing concern for her fellow man has made her premier of Alooma Court No. 198; and
WHEREAS, Illustrious Commandress Danielle M. Kent has given freely her time and service in the area of community service and human relations for the betterment of mankind; and WHEREAS, it is appropriate that we recognize the many contributions Illustrious Commandress Danielle M. Kent made in the community and her sacrifice in promoting the program of Alooma Court No. 198.
NOW, THEREFORE, I, Alma Hernandez, Mayor Pro Tern of the City of Suisun City, do hereby commend Illustrious Commandress Danielle M. Kent for her many accomplishments, and on behalf of the City Council extend our best wishes for continuous success in all future endeavors.
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Alma Hernandez, MayorPrem
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WHEREAS, Timothy W. Finney has served as Illustrious Potentate of Alooma Temple No. 212, Ancient Egyptian Arabic Order Nobles of the Mystic Shrine ofNorth and South America and its Jurisdiction, Inc., Oasis of Suisun City, Desert of California, from January 1, 2022 to the present; and
WHEREAS, he has exemplified the true spirit of Shrinedom in his sound judgment, and his ever-increasing concern for his fellow man has made him premier of Alooma Temple No. 212; and
WHEREAS, Illustrious Potentate Timothy W. Finney has given freely his time and service in the area of community service and human relations for the betterment of marikind� and WHEREAS, it is appropriate that we recognize the many contributions Illustrious Potentate Timothy W. Finney made in the community and his sacrifice in promoting the program of Alooma Temple No. 212.
NOW, THEREFORE, I, Alma Hernandez, Mayor Pro Tern of the City of Suisun City, do hereby commend Illustrious Potentate Timothy W. Finney for his many accomplishments, and on behalf of the City Council extend our best wishes for continuous success in all future endeavors. � A(l,d,u,.w 4Q/U1,MI y7 �,u � .4d A1f"
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�Mayro ATTEST, � �
DATE: November 5. 2022
Item 3.b
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4 PREPARED/APPROVED BY: Greg Folsom, City Manager
AGENDA TRANSMITTAL
MEETING DA
TE: November 15, 2022
CITY AGENDA I
TEM: Council Consideration and possible action to adopt Resolution No. 2022-__: A Resolution of the City Council of the City of Suisun C ity proclaiming a local emergency persists and auth orizing the use of remote teleconference meeting procedures by the City’s legislative bodies , as authorized by government code section 54953(e) et seq ., through December 13, 2022.
FISCAL IMPA
CT: None.
STRATEGIC PLA
N: Provide Good Governance.
BACKGROUND: A
number of laws have changed since the beginning of the COVID pandemic related to the Brown Act as it relates to teleconferenced public meetings, both from Governor Newsom’s Executive Orders and recently from the enactment of Assembly Bill 361, which took effect October 1, 2021, allowing conti nued remote teleconference meetings without traditional Brown Act compliance, provided certain findings can be made related to the ongoing state of emergency and subject to adherence to certain new noticing and public participation requirements.
The C ity, as
all public agencies in California, must invoke and adhere to AB 361 and its modifications on certain elements of remote pu blic meetings, or else revert to traditional Brown Act compliance. The major change associated with continuing remote meetings under AB 361 is that the public must now be allowed to make comments in real- time during the public comment period, either telephonically or electronically (such as by Zo om). No physical location for public comment need be provided.
Assembly Bill 3
61, which took effect October 1, 2021, allowing continued remote teleconference meetings without traditional Brown Act compliance, provided certain findings can be made related to the ongoing state of emergency and subject to adhe rence to certain new noticing and public participation requirements,
On October
19, 2021 the C ity of Suisun C ity passed a resolution proclaiming that a l ocal emergency persists and authorizing the t ransition to use of remote teleconfer ence meeting procedures by City’s the legislative bodies , as authorized by government code section 54953(e) et seq., for the initial period of October 19, 2021 through November 18, 2021.
STAFF REPORT: This is a recurring resolution, after 30 days following the initial invocation of AB 361, continued reliance on AB 361 for subsequent meetings requires the following:
1. Either the “state of emergency” must remain active, or state or local officials have imposed or recommended measures to promote social distancing; and
2. No later than 30 days after teleconferencing for the first time under AB 361 rules, and every 30 days thereafter, the legislative body, by majority vot e, finds that it has Item 5
5 reconsidered the circumstances of the state of emergency and at least one of the following circumstances exist:
o The state of emergency continues to impact the ability of the members to meet safely in person; or
o State or local official s continue to impose recommended measures t o promote social distancing
Continued reliance on AB 3 61 will require adoption of a new resolution making the required findings every 30 days.
STAFF
RECOMMENDATION: It is recommended that the City Council adopt Resolution No. 2022- ____: A R esolution of the C ity Council of the C ity of Suisun Ci ty proclaiming a l ocal emergency persists and authorizing the transition to use of remote teleconference meeting procedures by City’s the legislative bodies , as authorized by government code section 54953(e) et seq., through December 13, 2022.
ATTACHMENTS:
1. Resolution 2022-___ A R esolution of the C ity C ouncil of the City of Suisun C ity proclaiming a local emergency persists and authorizing the transition to use of remote teleconference meeting pro cedures by City’s the l egislative bodies, as authorized by government code section 54953(e) et seq., through December 13, 2022.
Item 5
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28 RESOLUTION NO. 2022-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUISUN
CITY PROCLAIMING A LOCAL EMERGENCY PERSISTS AND
AUTHORIZING THE TRANSITION TO USE OF REMOTE
TELECONFERENCE MEETING PROCEDURES BY CITY’S THE
LEGISLATIVE BODIES, AS AUTHORIZED BY GOVERNMENT
CODE SECTION 54953(E) ET SEQ., THROUGH DECEMBER 13, 2022.
WHEREAS, the City Council of the City of Suisun City is committed to preserving and nurturing public access, transparency, observation and participation in its meetings and the meetings of each of its legislative bodies; and
WHEREAS, all meetings of the City ’s legislative bodies are open and public, as required by the Ralph M. Brown Act, codified as Government Code sections 54950 et seq., so that any member of the public may attend, participate, and observe the City’s legislative bodies conduct their business; and
WHEREAS, the Brown Act , as amended by Assembly Bill 361 (2021), amending Government Code section 54953(e) et seq. , allows for remote te leconferencing observation and participation in meetings by members of a legislative body and members of the public , without compliance with the requirements of Government Code section 54953(b)(3), subject to the existence of certain conditions; and
WHEREAS, the initial required condition is a declaration of a state of emergency by the Governor pursuant to the California Emergency Services Act , Government Code section 8625, proclaiming the existence of conditions of disaster or of extreme per il to the safe ty of persons and property within the state and within the boundaries of the City, as provided in Government Code section 8558; and
WHEREAS, on March 4, 2020, pursuant to Government Code Section 8625, Governor Newsom declared the existence of a state of emergency for the State of California , in response to the outbreak of respiratory illness due to a novel coronavirus (a disease now known as COVID-19); and
WHEREAS, on March 16, 2020, the City’s Director of Emergency Services declared a local emergency fo r the City pursuant to Chapter 2.32 of th e Suisun City Municipal Code, finding that conditions of extreme peril to the safety of perso ns and property have arisen within the City as a result of the COVID-19 virus and that these conditions are or are likely to be beyond the control of the services, personnel, equipment, and facilities of the City; and WHEREAS, on March 17, 2020, the City Council adopted Resolution No. 2020 -40, ratifying the Director of Emergency Services’ declaration of local emergency; and WHEREAS, Government Code section 54953( e) further require s that state or local officials have imposed or recommended measures to promote social distancing ; or, the legislative body of the City finds that meeting in person would present imminent risk to t he health and safety of attendees; and
Item 5
Attachment 1
7 Resolution No. 2022-
Adopted
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WHEREAS, the Council hereby finds that such emergency conditions now exist in the City, such that meeting in person for the meetings of the legislative bodies of the City would present imminent risk to the health an d safety of attendees as a result of the increased risk of the spread of the COVID-19 virus among those in attendance; and WHEREAS, the Council hereby finds that the state of emergency due to the COVID - 19 virus and the conditions related thereto has caused, and will continue to cause, conditions of extreme peril to the safety of persons within the City that are likely to be beyond the control of services, personnel, equipment, and facilities of the City, and thereby affirms, authorizes, and proclaims that the existence of a local emergency persists throughout the City, and ratifies the proclamation of state of emergency by the Governor of the State of California ; and
WHEREAS, the Council hereby finds that, as a consequence of the existing local emergency, the legislative bodies of the City shall conduct their meetings without compliance with Government Code section 54953(b)(3) , and shall instead comply with the remote teleconference meeting requirements as authorized by Government Code section 54953(e) et seq.; and
WHEREAS, the Council affirms that it will allow for observation and participation by Councilmembers and the public by allowing limited in-person attendance, as well as allowing public participation and comment in real time via Zoom or by teleph one, in an effort to protect the constitutional and statutory rights of all attendees.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SUISUN CITY FINDS, RESOLVES, AND ORDERS AS FOLLOWS:
Section 1. The Recitals set forth above are true and correct and are incorporated herein Resolution by reference.
Section 2. The Council hereby recognizes and affirms the existence and conditions of a state of emergency as proclaimed by the Governor, the existence of emergency conditions in the City, and affirms, author izes, and proclaims that the existence of a local emergency persists throughout the City.
Section 3. The Council hereby ratifies the Governor of the State of California’s Proclamation of State of Emergency, effective as of its issuance date of March 4, 2020.
Section 4. Further, the Council finds that holding the meetings of the City’s legislative bodies in person with no limitations to attendance would present imminent risk to the health and safety of attendees as a result of the increased risk of the spr ead of the COVID -19 virus among those in attendance, as required by Government Code section 54953(e) et seq.
Section 5. The City Manager and legislative bodies of the City are hereby authorized and directed to take all actions necessary to carry out the intent and purpose of this Resolution Item 5
Attachment 1
8 Resolution No. 2022-
Adopted
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including, conducting open and public meetings in accordance with Government Code section 54953(e) and other applicable provisions of the Brown Act.
Section 6. This Resolution shall take effect immediately upon its adoption and shall be effective until the ea rlier of (i) December 13, 2022, or (ii) such time the Council adopts a subsequent resolution in accordance with Government Code section 54953(e)(3) to extend the time during which the legislative bodies of the City may continue to teleconference without compliance with Government Code section 54953(b)(3).
PASSED AND ADOPTED at the Regular Meeting of the City Council of the City of Suisun City duly held on November 15, 2022, by the following vote:
AYES: Council Members:
NOES: Council Members:
ABSENT: Council Members:
ABSTAIN: Council Members:
WITNESS my hand and the seal of said City this 15th day of November 2022. _________________________________
Anita Skinner
City Clerk
Item 5
Attachment 1
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10 ______________________________________________________________________________ PREPARED BY: Jim Bermudez, Development Services Director REVIEWED/APPROVED BY: Greg Folsom, City Manager
AGENDA TRANSMITTAL
MEETING DATE: Novem
ber 15, 2022
CITY AGENDA ITEM: Council Adoption of Resolution No. 2022-___: Authorizing the City Manager to Execute a Third Amendment to a Professional Services Agreement on the City’s Behalf with AECOM Techn ical Services Inc. (AECOM) to Prepa re an Environmental Impact Report for the Highway 12 Logistics Center Project.
FISCAL IMPACT: The increased cost d ue to this budget amendment is $69,560, but there would be no fiscal impact to the General Fund. The total cost for retaining the firm of AECOM Technical Services Inc. to prepare and complete an Environmental Impact Report (EIR) and add critical tasks to the agreed-upon scope will be fully borne by the developer/applicant.
STRATEGIC P LAN IMPACT: Provide Good Governance ; Develop Sustainable Economy; Enhance the Environment.
BACKGROUND: On February 2, 2021, the City Council adopted Resolution No. 2021-11. This resolution authorized the City Manager to execute a professional services agreement with AECOM Technical Services Inc. to complete a Califor nia Environmental Quality Act (CEQA) review for the Highway 12 Logistics Center Project totaling $329,703 (total includes contingency – 10%).
After the commencement of the environmental analysis, additional project tasks needed to be added to the project s cope of work, on April 20, 2021, the City Council authorized the first amendment to the consultant’s contract increasing the total contract by an additional $52,945, bringing the total contract amount to $387,942 (total includes contingency – 10%).
Subsequently, in September 2021, a second amendment was authorized under the City Manager’s authority for $14,265 to study additional traffic inters ections, increasing the contract amount to $402,207.
STAFF REPORT: Since the initial contract approval, the applic ant and consultant have been working with staff to complete the required environmental review. Work to date has included evaluating various project elements such as air quality, traffic, and biological conditions. Based on initial findings, the applicant ha s requested that other traffic conditions be considered to contemplate a reduced project scenario. To account for a reduced project scenario, additional and modified traffic analysis needs to be completed to assess and compare project impacts. Since this is a new project condition, it was never contemplated in the initial scope; AECOM will be using its current traffic sub-consultant to complete this analysis which requires a budget augmentation.
In addition to the
added traffic analysis costs, AECOM anticipated several meetings and hearings specified in the scope of work, including up to four meetings with City staff, as identified in the City's RFP. While this was a conservative estimate, given the flexibility provided with virtual platforms due to Covid, the actual team meetings for the project have increased considerably. As such, the project meeting schedule now meets bi -weekly to discuss project information. The Item 6
11 frequency of these meetings was not contemplated when the initial scope was authorized, increasing the consultant budget.
Factoring t
he additional meetings added to the project scope and the need for additional traffic analysis, the recommended budget augmentation totals $69,560, which increases the total contract to $471,767.
RECOMMENDATION: It is recommended that the City Council adopt Resolution No. 2022- ___: Authorizing the City Manager to Execute a Third Amendment to a Professional Services Agreement on the City’s Behalf with AECOM Technical Services Inc. to Prepa re an Environmental Impact Report for the Highway 12 Logistics Center Project.
ATTACHMENTS:
1. Council Resolution No. 2022- ___: Authorizing the City Manager to Execute a Third Amendment to a Professional Services Agreem ent on the City’s Behalf with AECOM Technical Services Inc. to Prepare an Environmental Impact Report for the Highway 12 Logistics Center Project.
2. Map of Highway 12 Logistics Center
3. AECOM Augmentation
Item 6
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28 RESOLUTION NO. 2022-
A RESOLUTION O
F THE CITY COUNCIL OF THE CITY OF SUISUN CITY
AUTHORIZING THE CITY MANAGER TO EXECUTE A THIRD AMENDMENT TO A PROFESSIONAL SERVICES AGREEMENT ON THE CITY’S BEHALF WITH AECOM TECHNICAL SERVICES INC. (AECOM) TO PREPARE AN
ENVIRONMENTAL IMPACT REPORT FOR THE HIGHWAY 12 LOGISTICS
CENTER PROJECT
WHEREAS, a dev
elopment application has been received for the Highway 12 Logistics Center Project and requires environmental review consistent with California state law; and WHEREAS, it h
as been determined that it is necessary to hire a firm to complete the environment document for the project at the full cost of the applicant; and WHEREAS, the
City solicited a Request for Proposals (RFP) from environmental firms to complete the work and received six proposals; and
WHEREAS, the
City Council authorized the City Manager to enter into a professional services agreement with AECOM Technical Services Inc. at their February 2, 2021 meeting in the amount of $329,703; and
WHEREAS, on A
pril 20, 2021, it was necessary to modify the scope for the project to include additional tasks related to air quality and traffic which increased the budget amount to $387,942; and
WHEREAS, on S
eptember 2021, a second amendment to scope was authorized by the City Manager in the amount of $14,265 to study additional traffic intersections; and WHEREAS, an a
dditional $69,560 is needed to cover the cost of additional meetings and analysis; and
NOW, THEREF
ORE, BE IT RESOLVED, that the City Council of the City of Suisun City authorizes the City Manager to execute a Third Amendment to a Professional Services Agreement on the City’s behalf with AECOM Technical Services Inc. Prepare an Environmental Impact Report for the Highway 12 Logistics Center Project in the amount of $471,767.
PASSED AND ADOPTE
D at a Regular Meeting of the City Council of the City of Suisun City held on Tuesday the 15th day of November 2022 by the following vote:
AYES: Council Me
mbers:
NOES: Council Members:
ABSENT: Council Members:
ABSTAIN: Council Members:
WITNESS my hand and the seal of said City this 15th day of November 2022.
Anita Skinne r
City Clerk
Item 6
Attachment 1
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68 14
Highway 12 Logistics Center
City of Suisun City
Project Area
Item 6
Attachment 2
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16 AECOM 916.414.5800 tel
2020 L Street, Suite 400 916.414.5850 fax
Sacramento, CA 95811
www.aecom.com
August 24, 2022
Jim Bermudez, Development Services Director
City of Suisun City Development Services Department
701 Civic Center Boulevard
Suisun City, CA 94585
Subject: P
roposed Amendment 3 to Highway 12 Logistics Center EIR Agreement, Reduced Footprint Alternative Analysis and Reporting
Greetings,
Jim:
We have prepared an amended scope of services and cost estimate to examine the effects of a reduced footprint alternative for this project and to account for our bi-weekly meetings.
Please let me know how I can assist in facilitating the City’s approval of this amendment .
Sincerely,
J. Matthew Gerk
en
Project Manager
Item 6
Attachment 3
17 Proposed Amendment 3 to Highway 12 Logistics Center EIR Agreement, Reduced Footprint Alternative Analysis
August 24, 2022
AMENDMENT 3 TO AGREEMENT FOR CONTRACT SERVICES
BETWEEN THE CITY OF SUISUN CITY AND AECOM TECHNICAL
SERVICES, INC. DATED MARCH 3, 2021
PROPOSED CHANGES TO EXHIBIT “A”, SCOPE OF SERVICES
Transportation Task 2: Level of Service (LOS) Analysis (Agreement pages A-15 through A-16) Task 2.1: Trip Generation and Trip Assignment
Fehr & Peers will estimate the Reduced Project Alternative trip generation and assign those trips on the roadway network. Fehr & Peers will use the same trip generation rates and trip distribution assumptions used for the Project analysis for the Reduced Project Alternative.
Task 2.2: VMT Analysis
Fehr & Peers will utilize the Fairfield/Suisun City travel demand model to calculate the VMT per employee for the Reduced Project Alternative. Fehr & Peers will provide Truck and total VMT values for air quality and noise analyses.
Task 2.3: LOS Analysis
Fehr & Peers will complete a Level of Service (LOS) analysis for the Existing Plus Project and Cumulative Plus Project conditions based on the results in Task 2.1 for the reduced footprint alternative, including trip generation, intersection operations at the 14 intersections analyzed in for the original project description, and queueing. Fehr & Peers will identify Off-site roadway improvements at locations that operate under the threshold. Fehr & Peers will provide AADTs for the study area to AECOM for the air quality and noise analyses.
Task 2.4: Documentation
Fehr & Peers will prepare a technical memorandum documenting the Reduced Project Alternative analysis findings from Tasks 2.1 through 2.3 above, including any changes in impact findings and offsite roadway improvements when compared to the Project. Fehr & Peers will prepare a draft memo in four to six weeks of receipt to proceed with the tasks described above.
Task 5: Project Management and Meeting Attendance
Up to 16 hours of Fehr & Peers staff time will be used for on-going project management logistics and up to three virtual meetings for project coordination.
Task 3: Administrative Draft EIR, Alternatives Subtask
AECOM will evaluate the impacts of the Reduced Footprint Alternative, relying on applicant- commissioned biological resources analysis with our peer review, and transportation data provided by Fehr & Peers. Analysis of the Reduced Footprint Alternative would be designed to highlight comparative effects vis-à-vis the proposed project, but also the level of impact relative to baseline conditions, similar to the proposed project.
Page A-20 shall be revised as follows:
Item 6
Attachment 3
18 Proposed Amendment 3 to Highway 12 Logistics Center EIR Agreement, Reduced Footprint Alternative Analysis
August 24, 2022
Meetings—Costs are included for the number of meetings and hearings specified in the scope of work, including up to four meetings with City staff, as identified in the City's RFP. If additional meetings or hearings are needed, they can be included with an amendment of the budget. In addition, AECOM’s Project Manager will attend brief bi-weekly status update videoconference meetings scheduled and led by the City’s contract planner. As noted, AECOM will invoice on a time -and-materials basis only for what is actually required to complete the requested work and we assume that we will work efficiently, that the maximum amended not-to-exceed contract sum will not be required to complete the requested work, and that there will be sufficient budget remaining to cover the cost of the added bi -weekly meetings.
PROPOSED CHANGE TO EXHIBIT “C”, SCHEDULE OF COMPENSATION The additional maximum not-to-exceed Contract Sum shall be increased by $69,560 to a total of $436,050. (Less City contingencies)
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Attachment 3
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20 PREPARED BY: Amanda Dum, Management Analyst
REVIEWED BY: Nouae Vue, Public Works Director
APPROVED BY: Greg Folsom City Manager
AGENDA TRANSMITTAL
MEETING
DATE: November 15, 2022
CITY AGENDA ITEM: Council Adoption of Resolution No. 2022- __: Authorizing the City Manager to Execute Subaward Agreement for the American Rescue Plan Act (ARPA) between City of Suisun City, CA and Fairfield-Suisun Sewer District.
FISCAL IMPACT: The City has received American Rescue Plan Act (ARPA) funds. Council approved directing $200,000 of these funds to the Fairfie ld-Suisun Sewer District (FSSD) for the purpose of environmental, preliminary design, and community outreach for improvements to the Kellogg Pump Station and open channel located at the south end of Kellogg Street in the Fiscal Year 2022-23 budget.
BACKGROUND: Through Assembly Bill (AB) 179, Public Safety and Fire Prevention section awards, the Fairfield-Suisun Sewer District (FSSD) has been allocated $8.6M specifically for the Kellogg Resiliency Project (Project). This Project will, in general, include improvements to the existing pump/lift station and the open channel associated with the pump station, as well as make fire prevention improvements and will be managed by the FSSD. Funds will be allocated to the FSSD by the State Water Resources Control Board.
STAFF REPORT: The City and FSSD have established a program funding agreement for the City’s contribution of $200,000 for design work associated with the Kellogg Resiliency Project (Project). The Sewer District will then hire a consultant to conduct environmental studies, hold community meetings and outreach to secure diverse community perspectives that could be incorporated into the Project design, and to prepare a cohesive 30% design concept that is responsive to community input and that will result in 100% construction plans.
To proceed, Council must give the City Manager authorization to enter into this agreement before the Project can proceed. By entering into this funding agreement and in order to be reimbursed for funds of up to $200,000 for the environmental review and preliminary design for the Project the FSSD agrees to all items in the Subaward Agreement. This Agreement will remain in effect from November 22, 2022, through December 31, 2024.
_______________________________________________________________________________ RECOMMENDATION: It is recommended that the City Council adopt Resolution No. 2022- ___: Authorizing the City Manager to Execute Subaward Agreement for the American Rescue Plan Act (ARPA) between City of Suisun City, CA and Fairfield-Suisun Sewer District.
ATTACHMENTS:
1. Resolution No. 2022-__: Authorizing the City Manager to Execute Subaward Agreement for the American Rescue Plan Act (ARPA) between City of Suisun City, CA and Fairfield-Suisun Sewer District.
2. Project Location Map.
3. Subaward Agreement for the American Rescue Plan Act (ARPA) between City of Suisun City, CA and Fairfield-Suisun Sewer District.
Item 7
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28 RESOLUTION NO. 2022- ___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUISUN CITY
AUTHORIZING THE CITY MANAGER TO EXECUTE SUBAWARD AGREEMENT
FOR THE AMERICAN RESCUE PLAN ACT (ARPA) BETWEEN CITY OF SUISUN
CITY, CA AND FAIRFIELD-SUISUN SEWER DISTRICT
WHEREAS, the Ke
llogg Pump Station and associated open channel are in need of safety and fire upgrades and improvements; and
WHEREAS, the Fairfield-Suisun Sewer District (FSSD) has been allocated $8.6M in funds through Assembly Bill 179 specifically for the Kellogg Resiliency Project and funds will be distributed by the State Water Resources Control Board; and WHEREAS, the City has received American Rescue Plan Act (ARPA) funds and has agreed to contribute up to $200,000 to FSSD in ARPA funds towards the Project for environmental studies, community meeting, and to prepare a cohesive 30% design concept that is responsive to community input and that will result in 100% construction documents; and WHEREAS, the FSSD will manage the design contract for the Project and the City will cover the design costs up to $200,00; and
WHEREAS, in order to move the Kellogg Resiliency Project forward, the attached Project subaward agreement between the City and the FSSD must be executed; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Suisun City authorizes the City Manager to take all actions necessary to execute the Subaward Agreement for the American Rescue Plan Act (ARPA) Between the City of Suisun City, CA and Fairfield- Suisun Sewer District for the Kellogg Resiliency Project.
PASSED AND ADOPTED at a Regular Meeting of the City Council of the City of Suisun City duly held on Tuesday, the 15
th day of November 2022, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
WITNESS my hand and the seal of said City this 15th day of November 2022.
Anita Skinner
C
ity Clerk
Item 7
Attachment 1
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24 Location M
ap
Kellogg Resiliency Project
PROJECT LOCATION
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26 01080.0006/827281.1
SUBAWARD AGREEMENT
FOR THE AMERICAN RESCUE PLAN ACT
BETWEEN CITY OF SUISUN CITY, CA AND FAIRFIELD-SUISUN SEWER
DISTRICT
This Subrecipi
ent Agreement (“Agreement”) for the federally- funded American Rescue Plan Act (“ARPA”) (codified at 31 C.F.R. Part 35) is made and entered into on this _______] day of __________ __, 2022 between the City of Suisun City , California, (“City”) and Fairfield-Suisun Sewer District, a special district organized and existing under the laws of the State of California, (“FSSD” or the “Subrecipient”).
WHEREAS, the Cit
y has received funding through the ARPA from the United States Department of the Treasury; and
WHEREAS, the Cit
y desires to offer a Subaward to the Subrecipient of ARPA funds from the U.S. Treasury for the purpose of environmental and preliminary design for the improvements of the Kellogg Pump Station and open channel located at the south end of Kellogg Street, Suisun City, CA 94585; and
WHEREAS, this
Agreement shall make the Subrecipient a subrecipient/pass - through entity under 2 C.F.R. § 200.1 receiving a subaward under ARPA §§ 602(c)(3) and 603(c)(3) of the Social Security Act (codified at U.S.C. §§ 802-803, as amended), which implements § 9901 of ARPA and the Subrecipient shall carry out a program or project on behalf of the City with the City’s ARPA award funding; and THEREFORE, in cons
ideration of the covenants and conditions hereinafter set forth, the City and the Subrecipient agree as follows:
I. Informatio
n Required by the Uniform Grant Guidance (“UGG”) (2 C.F.R. § 200.332).
A. The Subrecipient’s name: Fairfield-Suisun Sewer District (FSSD).
B. Amount of Federal Funds Obligated by this Agreement by the City to the Subrecipient: Two Hundred Thousand Dollars ($200,000.00).
C. Contact information:
1. Name of Federal Awarding Agency and Contact Information:
United States Department of Treasury
Attn: State and Local Fiscal Recovery Funds
1500 Pennsylvania Avenue N.W.
Washington, D.C. 20220
[email protected]
Telephone: (202) 622-2000
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Website: htt
ps://home.treasury.gov/policy-
issues/coronavirus/assistance-forstate-local-and-tribal- governments/state-and-local-fiscal-recovery-fund
2. Contact In
formation for the City:
City of Suisun City
Greg Folsom, City Manager
701 Civic Center Blvd.,
Suisun City, CA94585
(707) 421-7300
[email protected]
3. Contact In
formation for the Subrecipient:
Fairfield-Suisun Sewer District
Talyon Sortor, General Manager
1010 Chadbourne Rd.,
Fairfield, CA 94534
(707) 428-9155
[email protected]
II. Scope of Wor
k. The Subrecipient shall perform all services according to the Federal award project description as indicated in the Scope of Work contained in Exhibit A (“Work”), attached hereto and incorporated by this reference. Any deviation from the provisions detailed in the project description shall be prohibited unless prior approval is granted in writing by the City.
III. Compensation. The amount of the Subaward is Two Hundred Thousand Dollars ($200,000).
The City shall reimburse the Subrecipient for necessary and appropriate deliverables and costs. The Subrecipient shall submit invoices to the City with all supporting documents necessary to justify the payment, including but not limited to, invoices and receipts. Invoices shall be on the Subrecipient's letterhead, have an invoice number, be dated, give a description of the service(s) or product(s) provided, and show any taxes, if applicable. Copies of other supporting documentation shall be attached. Upon receipt of a proper invoice, the City shall make prompt payment to the Subrecipient for allowable reimbursable costs under this Agreement. The Subrecipient shall promptly refund any balances of unobligated cash that the City paid in advance or paid and that is not authorized to be retained by the Subrecipient for use in the Work. The Subrecipient shall not be entitled to receive any additional or separate compensation from the City in connection with the Work without prior approval of the City, followed by an amendment submitted to the City and approved by the U.S. Department of the Treasury.
A. Invoices. O
n or before the fifteenth (15th) day of each month, the Subrecipient shall submit invoices for the most recent month ended to the Item 7
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City for
the duration of the Work and for one (1) month after the completion of the Work, setting forth actual expenditures of the Subrecipient in accordance with this Agreement. The Subrecipient shall provide backup documentation with all invoices to show compliance with all Federal, state, and local laws.
B. Disapproval of Compensation. If any amount invoiced by the Subrecipient is not reimbursable pursuant to this Contract, t he City may disapprove the requested compensation. If the compensation is disapproved, the City shall notify the Subrecipient as to the disapproval and the reason(s) therefor in writing. If payment is approved, no notice will be given.
C. Payments. Specific project completion dates may be negotiated during the contract term. Payment may be reduced, delayed, or denied until acceptable work products are completed, in the City’s reasonable determination.
IV. Costs.
A. Costs shall be necessary, reasonable, and directly related to the Scope of the Work. All costs shall be legal and proper. Allowable reimbursement costs include time, materials, and consultant costs to identify existing conditions, evaluate project alternatives, develop a preferred concept design, and the facilitation of community meetings.
B. Documentation of Costs . The Subrecipient shall maintain records on materials purchased, services performed, and all actions and items related to the Work. All costs shall be supported by evidencing in proper detail the nature and propriety of charges. All checks, payrolls, invoices, contracts, vouchers, orders, or other accounting documents pertaining in whole or in part to this Agreement shall be clearly identified and readily accessible by the City.
V. Reporting and Monitoring.
A. Monitoring. The City shall monitor the Subrecipient to ensure that the subaward is used for authorized purposes, in compliance with federal statutes, regulations, and the terms and conditions of the subaward; and that subaward performance goals as listed in Exhibit A are achieved, as required by 2 C.F.R. § 200.332(d). The City shall monitor the Subrecipient and identify any failures in the administration and performance of the subaward.
The monitoring plan shall also serve to identify whether the Subrecipie nt needs technical assistance. Should the City find any deficiencies by means of its monitoring of the Subrecipient, the City reserves the right to terminate this Agreement as provided herein or to require the Subrecipient to take corrective action as in its sole discretion it sees fit.
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In additi
on to program performance, the City shall monitor financial performance as required by 2 C.F.R. § 200.332(d)(1)). Monitoring shall be used to document allowable and unallowable costs, time, and effort reporting and travel. Monitoring will also be used to follow up on findings identified in an earlier monitoring visit, from document reviews or after an audit to ensure the Subrecipient took corrective action. 2 C.F.R. § 200.332(d)(2).
VI. Respo
nsibilities. The Subrecipient shall furnish the necessary resources, materials, services, and otherwise to do all things necessary for the performance of the Wor k described in Exhibit A. Any work on City owned facilities including any new construction or repairs of existing facilities may require competitive bidding and/or the payment of prevailing wages in accordance with the California Public Contract and Labor Codes. Prior to the hiring of any contractor to perform any work on a City owned facility, Subrecipient shall provide a detailed list of proposed work to be performed to City for a determination whether or not formal or informal bidding and/or prevailing wages will be required for any contracts with vendors.
VII. Insurance. Subrecipient shall require any contractors performing work on City owned facilities to provide insurance in the amounts and with the endorsements set forth in Exhibit B, attached hereto and incorporated herein.
VIII. Access to Records.
A. The City, its auditors, the Federal awarding agency, the Inspectors General, and the Comptroller General of the United States, or any of their authorized representatives shall have access to and the right at any time during normal business hours to examine, audit, excerpt, transcribe, and copy on the Subrecipient’s premises any records, financial statements, and files of the Subrecipient which will allow the City to meet the requirements of 2 C.F.R. § 200.332, for audits, or for any other applicable law, policy, or procedure.
This right includes timely and reasonable access to the Subrec ipient’s personnel for the purpose of interviews and discussion related to such documents. Furthermore, the City shall have access, during normal business hours, to examine, audit, test, and analyze any and all items purchased or constructed in whole or in part using funds provided pursuant to this Agreement.
B. The Subrecipient shall retain all records pertinent to program activities and financial expenditures incurred under this Agreement for a period of five (5) years after the date of submission of the final expenditure report under this subaward. Notwithstanding the above, if there are litigation, claims, audits, negotiations, written notification from the Federal awarding agency, or other actions that involve any of the records cited and that have started before the expiration of the five (5) year period, then such records must be retained until the final completion of the actions and resolutions of all issues has occurred.
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IX. Debarm
ent and Suspension. The Subrecipient represents that neither it nor any of its principals has been debarred, suspended, or determined ineligible to receive federally funded contracts.
The Subrecipient is subject to the debarment and suspension regulations implementing Executive Order 12549, Debarment and Suspension (1986), 2 C.F.R. Part 180, and 2 C.F.R.
Part 3000. The Subrecipient further agrees that it will notify the City immediately if it or any of its principals is placed on the list of parties excluded from federal procurement or non-procurement programs.
X. Licenses,
Certifications, Permits, and Accreditation. The Subrecipient, its employees, and its subcontractors shall procure and keep current any license, certification, permit, or accreditation required by Federal, state, or local law. The Subrecipient sha ll submit to the City proof of any such licensure, certification, permit, or accreditation upon request.
XI. Closeout. The City shall determine whether all applicable administrative actions and all required work under the project description have been completed by the Subrecipient at the end of the period of performance. If all required work has been completed, the City or the Federal awarding agency shall close out the Federal award. If the Subrecipient fails to complete the requirements of this subaward, the Federal awarding agency or the City shall closeout the award with the information available. 2 C.F.R. § 200.344.
XII. Audits. The parties shall comply with the provisions of the Single Audit Act, as amended (codified at 31 U.S.C. §§ 7501, et seq.), the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 C.F.R. Part 200), and any other applicable law. The Subrecipient shall allow the City to monitor its activities in connection with the Work to ensure that the subaward is used for authorized purposes and is used in compliance with Federal, state, and local laws, regulations, the terms of the Federal award, an d the terms of this Agreement. Should the City find any deficiencies by means of its audits of the Subrecipient, the City reserves the right to terminate this Agreement as provided herein or to require the Subrecipient to take corrective action as in its sole discretion it sees fit.
XIII. Limitations on Expenditures. T he Subrecipient shall not be reimbursed or otherwise compensated for any expenditures incurred or services provided prior to the Effective Date or following the earlier of the expiration or termination of this Agreement.
The City shall only reimburse the Subrecipient for documented expenditures incurred during the term of this Agreement that are: (i) reasonable and necessary to carry out the work detailed in the project description, (ii) documented by contracts or other evidence of liability consistent with established Federal, state, and local procurement gu idelines, and (iii) incurred in accordance with all applicable requirements for the expenditure of funds payable under this Agreement.
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XIV. Progra
m Income. It is not the intent of this Agreement to produce income relating from the Work. However, any income dire ctly generated from the use funds associated with this Agreement by the Subrecipient shall be returned to the City.
XV. Termination for Cause.
A. Default. If either party fails to perform a material obligation under this Agreement, the other party may consider the non-performing party to be in default and may assert a default claim by giving the non- performing party a written and detailed notice of default. Except for a default by a party for failing to pay any amount when due under this Agreement, which must be cured within twenty (20) calendar days after the receipt of the written notice of default, the defaulting party shall have thirty (30) calendar days after receipt of the written notice of default to either (i) cure the default or (ii) if the default is not curable within thirty (30) calendar days, to provide a written cure plan. The defaulting party shall begin implementing the cure plan immediately after receipt of the written notice of default by the other party that the other party approves the plan.
B. Termination. If a defaulting party fails to cure the default as provided above, unless otherwise agreed in writing, the non- defaulting party may terminate any unfulfilled portion of this Agreement. Upon termination of this Agreement, each party shall pay to the other party any funds due under this Agreement up to the date of termination. Upon a material breach of this Agreement by the Subrecipient, the City may require full repayment of any monies advanced and unexpended under this Agreement.
C. In the event the Subrecipient fails to comply with Federal, state, or local laws, regulations, the terms of the Federal award, or the terms of this Agreement, the Ci ty reserves the right to terminate this Agreement. The City shall do so by providing the Subrecipient thirty (30) calendar days’ written notice.
D. This Agreement shall automatically be terminated in the event funds under Federal award are discontinued by the Federal awarding agency for any reason. Such termination shall take effect upon receipt of written notice by the Subrecipient from the City. If there is a need to settle on an early termination, partial payment up to the termination date shall be made and shall be determined by the incurrence of allowable costs, by completion of tasks related to the Work, by the percent of time completed up to the settlement, or by some other method as defined by the City upon review of the Subrecipient’s records.
E. Notwithstanding any other provision of this Agreement, should there be any fraud, misrepresentation, embezzlement, or any other criminal activity associated with this project by either party, the other party may pursue any Item 7
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and all l
egal and equitable remedies available to it against any and all parties associated with this Agreement.
XVI. Termination for Convenience.
A. Either party may terminate this Agreement by giving written notice to the nonterminating party at least thirty (30) calendar days prior to the termination. The parties shall agree upon the termination conditions, including the effective date of termination and, in the case of partial termination, the portion of the award to be terminated.
B. The Subrecipient may terminate this Agreement upon thirty (30) calenda r days’ prior written notice to the contact person for the City as indicated in this Agreement. The notice of termination shall set forth the reasons for such termination, the effective date of termination, and in the case of partial termination, the portion of the award to be terminated.
XVII. General Terms and Conditions.
A. Compliance with Applicable Laws . The Subrecipient and its agents and representatives shall perform all activities funded by this Agreement in accordance with all applicable Federal, state, and local laws, ordinances, and regulations that in any manner affect or apply to the Work, including without limitation laws which regulate the use of funds allocated under ARPA, and with the terms and conditions of the Federal award. The parties agree and acknowledge that this Agreement is reflective of requirements issued and identified with the Interim Final Rule of the United States Department of the Treasury and that this Agreement is subject to change with the Final Rule of the United States Department of the Treasury, which has not been yet issued as of the date of this Agreement.
B. Taxes. The Subrecipient shall pay all current and applicable local, city, county, state, and Federal taxes, licenses, and assessments related to the Work to be performed by the Subrecipient pursuant to this Agreement including, but not limited to, those payments required by all Federal, state, and local laws, and any other laws under which the Subrecipient may be liable.
C. Indemnification. The Subrecipient agrees that it shall indemnify and save harmless the City, its officers, agents, and employees from:
1. Any claims or losses for services rendered by any contractor, person, or firm performing or supplying services, materials, or supplies in connection with Subrecipient's performance of this Agreement; and
2. Any claims or losses resulting to any person or firm injured or damaged by the erroneous willful or negligent acts or omissions, including disregard of Federal, state, or local statutes or regulations Item 7
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by the Subrec
ipient, its officers, employees, or contractors in the performance of th e work undertaken pursuant to this Agreement ; and
D. Conflicts of Interest. The Subrecipient represents that none of its employees, officers, or directors presently have any interest, either directly or indirectly, which would conflict in any manner with the Subrecipient’s performance or procurement under this Agreement, and that no person having such interest will be appointed or employed by the Subrecipient.
E. Entire Agreement. This Agreement contains the entire agreement and understanding between the parties hereto and supersedes any prior or contemporaneous written or oral agreements, representations, and warranties between them respecting the subject matter hereof. This Agreement is also composed of the following:
1. Exhibit A – Scope of Work
2. Exhibit B – Contractor Insurance Requirements
F. Amendment. The parties may amend or modify this Agreement at any time, provided that such amendment(s) or modification(s) make specific reference to this Agreement and are executed in writing by a duly authorized representative of both parties. Such amendment(s) or modification(s) shall not invalidate this Agreement, nor relieve or release the parties from their obligations under this Agreement.
G. Jurisdiction. This Agreement shall be construed according to the laws of the State of California and venue for any action related thereto shall lie exclusively in Solano County, California.
H. Force Majeure. Any failure by a party to perform a material obligation under this Agreement that is caused by a Force Majeure shall not be considered a default by that party. Force Majeure is defined as delay caused by activities or factors beyond the party’s control, including, but not limited to, delays by reason of strikes, acts of God, fires, floods, delays or defaults by suppliers of materials or services, or acts of the public enemy.
I. Independent Contractor. It is expressly agreed that the Subrecipient is acting as an independent contractor in performing the services speci fied herein. The City shall carry no workers’ compensation insurance, health or accident insurance to cover the Subrecipient or Subrecipient’s employees for any type of loss which might result to the Subrecipient or the Subrecipient’s employees in connection with the performance of the Work set forth in this Agreement. The City shall not pay any contribution to Social Security, unemployment insurance, federal or state withholding taxes, nor provide any other contributions or benefits which might otherwise be expected in an employer/employee relationship, it being specifically agreed Item 7
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that the S
ubrecipient is not acting herein as an employee of the City, but shall, at all times, and in all respects, have the rights and liabilities of an independent contractor.
J. Severability. In the event any section, subsection, subdivision, paragraph, subparagraph, item, sentence, clause, phrase, or word of this Agreement is declared or adjudged to be invalid or unconstitutional, such declaration or adjudication shall not affect the remaining provisions of this Agreement, as if such invalid or unconstitutional provision was not originally a part of this Agreement.
K. Headings. The headings and captions of this Agreement are provided for convenience only and are intended to have no effect in construing or interpreting this Agreement. The language in all parts of this Agreement shall be in all cases construed according to its fair meaning and not strictly for or against either party.
L. Compliance with Law. The parties mutually represent that throughout the term of this Agreement their respective performance under this Agreement shall be, and shall remain, in compliance with all applicable federal, state, and local laws and regulations.
M. Successors. The terms and conditions of this Agreement shall be binding upon the parties hereto, their respective heirs, executors, administrators, successors, and assignees.
N. Assignment. The Subrecipient shall not assign or transfer any interest in this Agreement without the prior written approval of the City.
O. All continuing covenants or obligations herein shall survive the expiration or earlier termination of this Agreement.
P. Nondiscrimination. The Subrecipient agrees to comply with all applicable federal and state laws and regulations regarding nondiscrimination, and specifically agrees not to discriminate against any individual on the basis of race, color, creed, religion, sex, national origin, age, disability, marital status, sexual orientation, gender identity, or genetic information, and to require such compliance in contractual agreements with subcontractors and sub-subcontractors.
Q. Title VI Civil Rights Act Implementation and Assurances. The Subrecipient, and its sub- contractors, sub- recipients, sub- grantees, successors, transferees, and assignees shall comply with:
1. Title VI of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d, et seq., 78 stat. 252) and its applicable federal statutory, regulatory authorities, other pertinent directives, circulars, policy, memoranda, and guidance prohibiting discrimination on the basis of race, color, Item 7
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national
origin, age, sex, and disability and give assurance that it will promptly take any measures necessary to ensure such compliance;
2. All applicable provisions governing the City’s and applicable federal department ’s or agency’s access to records, accounts, documents, information, facilities, and staff;
3. Any program or compliance reviews, or complaint investigations, or both, conducted by the City or Federal department or agency;
4. Record retention and reporting requirements, maintain and preserve all project Records for a minimum of five (5) years and all requests for documents and materials in a timely, complete, and accurate manner; and
5. All other reporting, data collection, and evaluation requirements, as required by the City, prescribed by law, or detailed in program guidance.
R. Americans with Disabilities Act. The Subrecipient agrees to comply with the requirements of the Americans with Disabilities Act and the Equal Employment Opportunity Act, and the regulations promulgated pursuant thereto, and to require such compliance in any contractual agreements with subcontractors.
S. Standards of Work. The Subrecipient agrees to implement the Subaward and perform pursuant to the requirements of this Agreement in a manner consistent with that level of care and skill ordinarily exercised by subrecipients currently practicing under similar conditions, particularly in reference to restricted or sponsored programs. The Subrecipient understands that this Agreement is being issued under a federal award.
T. Disclosure of Information. Except as otherwise required by law, a ny confidential or personally identifiable information acquired by the Subrecipient during the course of the Subaward shall not be disclosed by the Subrecipient to any person, firm, corporation, association, or other entity for any reason or purpose whatsoever without the prior written consent of the City, either during the term of this Agreement or in the event of termination of this Agreement for any reason whatsoever. The Subrecipient agrees to abide by applicable Federal regulations regarding confidential information and research standards, as appropriate for federally supported projects.
U. Authority. The officials who executed this Agreement hereby represent and warrant that they have full and complete authority to act on behalf of the City and on behalf of the Subrecipient, respectively, and that by their Item 7
Attachment 3
36 01080.0006/827281.1
signature
s below, the terms and provisions hereof constitute valid and enforceable obligations of each.
V. Copies Same as the Original. This Agreement shall be executed in the original and any number of executed copies. Any copy of this Agreement so executed shall be deemed an original and shall be deem ed authentic for any other use.
IN WITNESS WHEREOF, the parties have hereunto set their hand and seals the day and year first above written.
City: Cit
y of Suisun City Subrecipient: Fairfield-Suisun
Sewer District
By:_____________________________ ____________________________ Gre
g Folsom, City Manager Taylon Sortor, General Manager
____________________________
ATTEST: Name:
________________________________ It
s:
Anita Skinner, City Clerk
APPROVAL AS
TO FORM
By:________________________________
Elena Q.
Gerli, City Attorney
Item 7
Attachment 3
37 01080.0006/827281.1
Exhibit A
Scope of Work
Project Description:
The Subrecipient will use the grant funds exclusively for environmental and preliminary design for the improvements of the Kellogg Pump Station and open channel located at the south end of Kellogg Street, Suisun City, CA 94585.
Item 7
Attachment 3
38 01080.0006/827281.1
Exhibit B
Insurance Requirements for Contractors
Insurance. All contracts for work on City Owned Property shall include the following insurance requirements:
Contractor shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of the agreement including any extension thereof, the following policies of insurance:
(a) Commercial General Liability Insurance. A policy of commercial general liability insurance using Insurance Services Office “Commercial General Liability” policy form CG 00 01, with an edition date prior to 2004, or the exact equivalent.
Coverage for an additional insured shall not be limited to its vicarious liability.
Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000.00 per occurrence for all covered losses and no less than $2,000,000.00 general aggregate.
(b) Workers’ Compensation Insurance. A policy of workers’ compensation insurance on a state-approved policy form providing statutory benefits as required by law with employer’s liability limits no less than $1,000,000.00 per accident for all covered losses.
(c) Automotive Insurance. A policy of comprehensive automobile liability insurance written on a per occurrence basis in an amount not less than $1,000,000.00 per accident, combined single limit. Said policy shall include coverage for owned, non-owned, leased and hired cars.
All of the above policies of insurance shall be primary insurance. The general liability policy shall name the City, its officers, employees and agents (“City Parties”) as additional insureds and shall waive all rights of subrogation and contribution it may have against the City and the City’s Parties and their respective insurers. Moreover, where the primary insured does not satisfy the self -insured retention, the insurance policy mus t specify that any additional insured may satisfy the self -insured retention. All of said policies of insurance shall also provide that said insurance may be not cancelled without providing ten (10) days prior written notice by registered mail to the City. In the event any of said policies of insurance are cancelled or amended, Licensee shall, prior to the cancellation or amendment date, submit new evidence of insurance in conformance with this Section to the City. No work or services under this Agreement shall commence until Contractor has provided City with Certificates of Insurance or appropriate insurance binders evidencing the above insurance coverages and said Certificates of Insurance or binders are approved by City.
Item 7
Attachment 3
39 01080.0006/827281.1
Contract
or agrees that the provisions of this Section shall not be construed as limiting in any way the extent to which Contractor may be held responsible for the payment of damages to any persons or property resulting from Contractor’s activities or the activities of any person or persons for which Contractor is otherwise responsible.
The insurance required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated “A” or better in the most recent edition of Best Rating Guide or The Key Rating Guide, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City due to unique circumstances.
In the event that the Contractor is authorized to subcontract any portion of the work or services provided pursuant to this Agreement, the contract between the Contractor and such subcontractor shall require the subcontractor to maintain the same policies of insurance that the Contractor is required to maintain pursuant to this Section.
Indemnif
ication. All Contracts for work on City owned property shall contain the following language:
(a) Contract
or agrees to indemnify, defend, protect, and hold harmless The City of Suisun City (“City”) and its respective elected and appointed officials, employees, and agents (individually and collectively, “Indemnitees”) from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses of whatever nature, including reasonable attorneys’ fees and disbursements (collectively, “Claims”), which may arise or otherwise occur as a result of the Landscaping or Contractor’s performance of its obligations under this Agreement.
(b) If any acti
on or proceeding is brought against Indemnitees by reason of any of the matters against which Contractor has agreed to indemnify Indemnitees as provided above, Contractor, upon notice from City, must defend Indemnitees at Contractor’s expense by counsel selected by City. Indemnitees need not have first paid for any of the matters to which Indemnitees are entitled to indemnification to be so indemnified.
(c) The provis
ions of this section will survive the expiration or earlier termination of this Agreement.
Item 7
Attachment 3
40 PREPARED BY: Lisa Carlock, Police Sergeant
REVIEWED BY: Aaron Roth, Police Chief
APPROVED BY: Greg Folsom, City Manager
AGENDA TRANSMITTAL
MEETING
DATE: November 15, 2022
CITY AGENDA ITEM: Council Adoption of Resolution No. 2022-____: Authorizing the Chief of Police, or his designee, to apply for and receive funding through the Boating Safety and Enforcement Financial Aid Program from the California Department of Boating and Waterways for fiscal year 2023/2024.
FISCAL IMPACT: Contingent upon final approval of the Boating Safety and Enforcement Financial Aid Pro gram from the California Department of Boating and Waterways budget, Suisun City could be awarded grant funds. Suisun City’s match will be through the contribution of boat tax revenue.
STRATEGI
C PLAN: Ensure Public Safety, Provide Good Governance
BACKGROU
ND: Each year the Police Department applies for and receives grant funding from the CA Department of Boating and Waterways to cover the majority of the operation of our boating enforcement program, Marine Unit . The Police Department has operated a boat patrol program for approximately 43 years.
STAFF REPORT: Three police sergeants and up to eight police officers are assigned to Suisun City Police Department’s Marine Unit on an ancillary duty basis. Throughout the year, the boat patrol is utilized in several events, such as boat /jet ski races, Fourth of July, Christmas at the Waterfront, launch ramp inspections, harbor patrol, sinking vesse ls, vessel accidents, search & rescues, stranded boaters and special assistance call outs by the United States Coast Guard and the Solano County S heriff’s Departmen t. The team also participates in regional enforcement efforts sponsored by the United States Coast Guard in conjunction with surrounding counties.
The team also conducts operations for mutual aid.
During the prior federal fiscal year (2021/2022), the team worked approximately 579 hours towards boating safety education and enforc ement. There were 105 warnings issued and 1 citation issued. There were 200 compliance inspection/checks completed. There were 0 search and rescue responses, 26 persons assisted, and 10 vessels assisted.
RECOMMENDATION: Council Adoption of Resolution No. 2022-___: A Resolution of the City Council of the City of Suisun City Authorizing the Chief of Police, or his designee, to apply for a Contract to Rece ive and Administer funding through the Boating Safety and Enforcement Financial Aid Program from the California Department of Boating and Waterways for fiscal year 2023/2024.
Item 8
41 ATTACHMENTS:
1. Resolution No. 2022-___: A Resolution of the City Council of the City of Suisun City Authorizing the Chief of Police, or his designee, to apply for a Contract to Rece ive and Administer funding through the Boa ting Safety and Enforcement Financial Aid Program from the California Department of Boating and Waterways for fiscal year 2023/2024.
Item 8
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28 RESOLUTION NO. 2022-
A RESOLUTIO
N OF THE CITY COUNCIL OF THE CITY OF SUISUN CITY
AUTHORIZING THE CHIEF OF POLICE, OR HIS DESIGNEE, TO APPLY FOR
AND RECEIVE FUNDING THROUGH THE BOATING SAFETY AND
ENFORCEMENT FINANCIAL AID PROGRAM FROM THE CALIFORNIA
DEPARTMENT OF BOATING AND WATERWAYS FOR FISCAL YEAR 2023/2024 WHEREAS, the
City of Suisun City Police Department is requesting to apply for the 2023/2024 Boating Safety and Enforcement Financial Aid Program through the California Department of Boating and Waterways; and
WHEREAS, the Boating Safety and Enforcement Financial Aid Program will provide funding for the purpose of performing boating safety and enforcement activities as described in Title 14, California Code of Regulations Section 6593.3; and WHEREAS, if the City of Suisun City Police Department is granted funding through the Boating Safety and Enforcement Financial Aid Program pursuant to Title 14, California Code of Regulations Section 6593.6, the City of Suisun City Police Department is required to enter into an annual contra ct with the California Department of Boating and Waterways in order to participate in the financial aid program. In addition, pursuant to Pursuant to Harbors and Navigation Code, Section 663.7 (e), the department shall not allocate funds to any City or a public agency within a City unless the department receives a resolution adopted annually by the City Council authorizing the City to participate in the program and certifying that the county will expend for boating safety programs during that year not less than an amount equal to 100 percent of the amount received by the City from personal property taxes on vess els.
The money allocated to a City pursuant to subdivision (a) shall be used only for boating safety and enforcement programs, as specified in subdi vision (a), that are conducted in that City. In addition, it is authorized the City Finance Director can certify the amount of prior year vessel taxes received by City via the County.
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby authorizes the Pol ice Chief, or his designee, to execute those documents necessary to apply for and receive funding through the California Department of Boating and Waterways Boating Safety and Enforcement Financial Aid Program.
PASSED AND ADOPTED at the Regular Meeting of the City Council of the City of Suisun City duly held on November 15, 2022, by the following vote:
AYES: Council
Members:
NOES: Council Members:
ABSENT: Council Members:
ABSTAIN: Council Members:
WITNESS my hand and the seal of said City this 15th day of November 2022. _________________________________
Anita Skinne
r
City Clerk
Item 8
Attachment 1
43 THIS PAGE INTENTIONALLY LEFT BLANK
44 PREPARED BY: Nick Lozano, Sr. Associate Engineer
REVIEWED BY: Nouae Vue, Public Works Director
APPROVED BY: Greg Folsom, City Manager
AGENDA TRANSMITTAL
MEETING DATE: N
ovember 15, 2022
CITY AGENDA ITEM: Council Adoption of Resolution No. 2022- ___: Approving the Final Map for the Meridian West Subdivision, Accepting All Offers of Dedication and Authorizing the City Manager to Sign the Subdivision Improvement Agreement with Century Communities.
FISCAL IMPACT: There is no impact to the General Fund. Prior to the recordation of the Final Map, the developer will pay the city plan check fees, map check fees, inspection fees, permit fees, utility connection fees and other applicable fees for the Meridian West Subdivision.
STRATEGIC PLAN: Provide Good Governance.
BACKGROUND: On August 8, 2017, the City Council approved the Vesting Tentative Map for the Meridian West Subdivision. Moreover, on May 5, 2020, the City Council approved the extension of the Vesting Tentative Map. Improvements at this subdivision will include, among ot hers, construction of 71 single family homes, soundwall along the west perimeter of the project site, a community park, bioretention facilities, utilities, extension of West Street from Morgan Street to Cordelia Street, and various pavement resurfacing treatments on the street segments fronting the project site.
STAFF REPORT: The City Subdivision Ordinance requires that prior to the approval of the Final Map, all fees should be paid, and the following deliverables be completed and/or submitted to the City: the approved Improvement Plans, signed Subdivision Improvement Agreement, bonds and insurance.
The applic
ant has indicated that construction activity will be deferred until the next year’s construction season. As such, the Subdivision Improvement Agreement will not be signed until the start of the new construction season and the bonds and insurance will not be submitted at this time.
Since the developer will defer the start of construction past this 2022/2023 winter season, staff recommends approval of the Final Map subject to a condition in the resolution that the Subdivision Agreement is signed, and all necessary bonds and insurance be submitted and approved by the City Engineer prior to start of construction.
RECOMMENDATION: It is recommended that the City Council adopt Resolution No. 2022- ___: Approving the Final Map for the Meridian West Subdivision, Accepting All Offers of Dedication and Authorizing the City Manager to Sign the Subdivision Improvement Agreement with Century Communities.
_______________________________________________________________________________ ATTACHMENTS:
1. Resolution No. 2022-__: Approving the Final Map for the Meridian West Subdivision, Accepting All Offers of Dedication and Authorizing the City Manager to Sign the Subdivision Improvement Agreement with Century Communities.
2. Project Location Map.
Item 9
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28 RESOLUTION NO. 2022-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUISUN CITY
APPROVING THE FINAL MAP FOR THE MERIDIAN WEST SUBDIVISION,
ACCEPTING ALL OFFERS OF DEDICATION AND AUTHORIZING THE CITY
MANAGER TO SIGN THE SUBDIVISION IMPROVEMENT AGREEMETN WITH
CENTURY COMMUNITIES
WHEREAS, on
August 8, 2017, the City Council approved the Vesting Tentative map for the Meridian West Subdivision; and
WHEREAS, on May 5, 2020, the City Council of the City of Suisun City approved the extension of the Vesting Tentative Map for the Meridian West Subdivision; and WHEREAS, the Public Works Director has found the proposed Final Maps to be in substantial conformance to the requirements of the City and the City’s General Plan; and WHEREAS, the design of the improvem ents for the proposed subdivision units is consistent with the Tentative Map, General Plan, and the Design Standards of the City of Suisun City.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Suisun City does hereby resolve as follows:
(1) The City Council does hereby approve the Final Maps entitled “Subdivision map of Meridian West” for filing with the Recorder of Solano County, California. (2) The City Council does hereby accept all offers of dedication as shown on the Final Map entitled “Subdivision Map of Meridian West”.
(3) The City Manager is authorized to execute the Subdivision Improvement Agreement for the Meridian West Subdivision on behalf of the City and to take other actions as necessary and appropriate to implement this resolution.
SUBJECT TO
THE FOLLOWING CONDITIONS, and all other Suisun City Codes and Ordinances:
(1) Prior to the recording of the Final Map for Meridian West Subdivision , the Developer shall pay all applicable fees and costs.
(2) Prior to starting construction of the improvements at the Meridian West Subdivision, the Developer shall sign a Subdivision Agreement acceptable to the City.
(3) Prior to starting construction of the improvements at the Meridian West Subdivision, the Developer shall provide Performance, Material, and Maintenance bonds and Insurance as required by City Ordinance
(4) Prior to the recording of Final Map for the Meridian West Subdivision , all Improvement Plans for the project shall be approved by the City and appropriate agencies and shall be consistent with any existing Master Plans and the Suisun City Subdivision Ordinance.
Item 9
Attachment 1
47 Resolution No. 2022-
Adopted November 15, 2022
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(5) Prior to issuance of Certificate of Occupan cy for any of the buildings, the development shall be annexed into Community Facilities No. 2. (7) All conditions of the Resolutions, Planning Commission actions, Development Agreement, etc., also apply unless explicitly changed by these conditions.
PASSED AND ADOPT
ED at a Regular Meeting of the City Council of the City of Suisun City duly held on Tuesday, the 15th day of November 2022, by the following vote:
AYES: Council
members:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Council members:
WITNESS my hand and the seal of said City this 15th day of November 2022.
Anita Ski nner
City Clerk
Item 9
Attachment 1
48 Location Map
Meridian West Subdivision
PROJECT LOCATION
Item 9
Attachment 2
49 THIS PAGE INTENTIONALLY LEFT BLANK
50 PREPARED BY: Elizabeth N. Luna, Accounting Services Manager REVIEWED BY: Lakhwinder Deol, Finance Director
APPROVED BY: Greg Folsom, City Manager
AGENDA TRANSMITTAL
MEETING DATE: Nove
mber 15, 2022
JOINT AGENDA I
TEM: Accept the Investment Report for the Quarter Ending September 30, 2022.
FISCAL IMPACT:
No fiscal impact; informational only.
STRATEGIC PLAN IMPACT: Ensure Fiscal Solvency; Provide Good Governance.
BACKGROUND: Each
quarter it is necessary to produce an Investment Report showing how all City, Housing Authority, Successor Agency and Suisun-Solano Water Authority’s available cash is invested, in terms of the type of investment, what institution it is invested in, and current value and interest earnings.
STAFF REPORT: The total cash and investments (par amount) equaled to $48,644,247 for the period ending September 30, 2022. In summary, the cash and investment portfolio consist of the following governmental funds:
In terms of r
eturn on our investment managed by PFM Asset Management LLC, the current yield to maturity at cost is 1.51% up from 0.97% at the start of 2022 with an average life of 800 days.
The average Local Agency Investment Fund (LAIF) return f or the current quarter is 1.29%. For additional detail, please refer to the PFM Managed Account summary Statement attached to this staff report. As of September 3 0, 2022, the Par Value of investment managed by PFM Asset Management is $22,619,843.
According to
PFM’s quarterly report, sharply rising interest rates led to another quarter of negative total returns, as unrealized losses were greater than realized earnings. However, by using the proceeds of maturities and sold securities to purchase new securities, PFM continue to see the portfolio’s yield at cost and interest earnings increase.
As can be seen i
n the Pie Chart on the last page of the attached Investment Report, nearly 79% of the cash (other than cash in checking accounts) is invested in federally insured CD’s, US SSWA 2019 Series Bond Proceeds 573,194$
Energy Conservation Project-ENGIE 375,994$
Debt Service Reserves 4,188,573$
General Fund 7,761,061$
Trust/Fiduciary Funds 11,134,683$
All Other Funds 24,610,742$
Total 48,644,247$
Item 10
51 Treasuries, Agency Notes, Commercial Paper, Corporate Notes or LAIF, all of which generate modest yields.
RECOMMENDATI
ON: It is recommended that the Council/Authority accept the Quarter Ending September 30, 2022, Financial Officer’s Investment Report.
ATTACHMENTS:
1. Financial Officer’s Investment Report, for the Quarter Ending September 30, 2022.
2. PFM Managed Account Summary Statement for the month ending September 30, 2022.
Item 10
52 City of Suisun City,
Successor Agency, Housing Authority and Suisun-Solano Wa ter Authority
FINANCIAL OFFICER'S INVESTMENT REPORT
September 30, 2022
Maturity Market Amortized Curr Yield Est Annual
Catego(Y of Investment Name of Institution Date Par Amount Value* Cost At Market Income Checking Account West America Bank Demand Deposit $ 10,263,802 $ 10,263,802 $ 10,263,802 0.000% State Investment-CITY LAIF* Demand Deposit $ 10,509,399 $ 10,307,208 $ 10,509,399 1.513% 159,007 Total Cash Equivalents $ 20,773,201 $ 20,571,010 $ 20,773,201 0.773% $ 159,007 2019 SSWA Bond Proceeds US Bank Demand Deposit $ 573,194 $ 573,194 $ 573,194 0.000% 0 Lease Equipment Purchase Proceeds-Engie Sterling National Bank Demand Deposit $ 375,994 $ 375,994 $ 375,994 0.000% 0 Total Bond/Loan Proceeds $ 949,188 $ 949,188 $ 949,188 0.000% $ Royal Bank of Canada NY Comm Paper 78015DTD2 6/13/2023 $ 250,000 $ 242,327 $ 242,332 4.673% 11,325 Total Commercial Paper $ 250,000 $ 242,327 $ 242,332 4.673% 11,325 Canadian IMP BK Comm NY Cert. Deposit 13606KCQ7 11/1/2022 $ 250,000 $ 249,398 $ 250,000 0.822% 2,050 Barclays Bank PLC NY Ce�if. Deposit 06742TG34 2/1/2023 $ 250,000 $ 247,099 $ 250,000 1.062% 2,625 Sumitomo Mitsui Bank NY 86565FIG6 4/26/2023 $ 250,000 $ 247,025 $ 250,000 2.733% 6,750 Total Certicates of Deposit $ 750,000 $ 743,521 $ 750,000 0.629% $ 4,675 BMWOT 2022-A A3 05602RAD3 8/25/2026 $ 60,000 $ 58,545 $ 59,997 3.290% 1,926 HART 2022-A A3 448977AD0 10/15/2026 $ 110,000 $ 105,741 $ 109,996 2.309% 2,442 GMCAR 2022-1- A3 380146AC4 11/16/2026 $ 50,000 $ 47,600 $ 49,996 1.324% 630 CARMX 2022-3 A3 14318MAD1 4/15/2027 $ 155,000 $ 152,660 $ 154,996 4.031% 6,154 DCENT 2022-A2 A 254683CS2 5/17/2027 $ 170,000 $ 164,735 $ 169,987 3.426% 5,644 AMXCA 2022-2 A 02582JJT8 5/17/2027 $ 195,000 $ 188,941 $ 194,960 3.499% 6,611 DCENT 2022-A3 A3 254683CW3 7/15/2027 $ 125,000 $ 120,995 $ 124,985 3.678% 4,450 Total Asset-Backed Security $ 865,000 $ 839,217 $ 864,918 0.366% $ 3,072 American Express Co. Corp. Notes 025816CV9 5/3/2024 $ 165,000 $ 160,746 164,987 3.464% 5,569 Toyota Motor Credit Corp. 89236TJT3 1/13/2025 $ 165,000 $ 153,018 $ 164,832 1.564% 2,393 American Honda Finance Corporate 02665WEA5 1/13/2025 $ 175,000 $ 162,443 $ 174,895 1.616% 2,625 Goldman Sachs Group Inc. Corporate 38141GZH0 1/24/2025 $ 170,000 $ 161,579 $ 170,000 1.849% 2,987 National rural Util Coop Corporate Notes 63743HFC1 2/7/2025 $ 160,000 $ 149,685 $ 154,701 2.004% 3,000 Home Depot Inc. Corporate Notes 437076CM2 4/15/2025 $ 15,000 $ 14,301 $ 14,978 2.832% 405 Bank of NY Mellon Corp. 06406RBC0 4/25/2025 $ 100,000 $ 96,492 $ 99,988 3.472% 3,350 Caterpillar Finl Service Corporte 14913R2V8 5/13/2025 $ 130,000 $ 125,601 $ 129,856 3.519% 4,420 John Deere Capitl Corp. Corporate 24422EWF2 6/6/2025 $ 60,000 $ 57,990 $ 59,988 3.518% 2,040 Home Depot Inc. Notes 437076CR1 9/15/2025 $ 25,000 $ 24,564 $ 24,991 4.071% 1,000 Citigroup Inc. Corp Notes 17327CAN3 1/25/2026 $ 85,000 $ 78,107 $ 85,000 2.192% 1,712 State Street Corp. 857477BR3 2/6/2026 $ 160,000 $ 148,051 $ 153,328 1.887% 2,794 Morgan Stenley Corp. Notes 61746YEM3 2/18/2026 $ 135,000 $ 125,711 $ 135,000 2.825% 3,551 JPMorgan Chase & Co. Corporate Notes 46647PCV6 2/24/2026 $ 175,000 $ 162,548 $ 175,000 2.794% 4,541 Caterpillar Finl Service Corporate Notes 14913R2U0 1/8/2027 $ 150,000 $ 132,434 $ 149,134 1.925% 2,550 John Deere Capital Corp. Corporate Notes 24422EWA3 1/11/2027 $ 125,000 $ 110,264 $ 124,396 1.927% 2,125 Target Corp. Corporate Notes 87612EBM7 1/15/2027 $ 30,000 $ 26,891 $ 29,956 2.175% 585 Target Corp. Corporate Notes 87612EBM7 1/15/2027 $ 100,000 $ 89,637 $ 100,188 2.175% 1,950 Bank of NY Mellon Corp. 06406RBA4 1/26/2027 $ 165,000 $ 146,420 $ 165,172 2.310% 3,383 IBM Corp Corporate Notes 459200KM2 2/9/2027 $ 175,000 $ 155,802 $ 173,101 2.471% 3,850 Honeywell International Corp. 438516CE4 3/1/2027 $ 125,000 $ 107,380 $ 119,839 1.280% 1,375 Trust Financial Corp. Notes 89788MAD4 3/2/2027 $ 165,000 $ 143,386 $ 156,138 1.458% 2,091 Amazon.com Inc. Corp. Note 023135CF1 4/13/2027 $ 160,000 $ 150,997 $ 158,810 3.497% 5,280 Northern Trust Corp. Note 665859AW4 5/10/2027 $ 110,000 $ 106,236 $ 110,978 4.142% 4,400 UnitedHealth Group Inc. Corp. Note 9132RPEG3 5/15/2027 $ 35,000 $ 33,364 $ 34,982 3.881% 1,295 Intel Corp Notes 458140BY5 8/5/2027 $ 170,000 $ 161,383 $ 170,200 3.950% 6,375 Walmart Inc. Corp. Notes 931142EX7 9/9/2027 $ 165,000 $ 159,978 $ 165,265 4.074% 6,518 First American Government 31846V203 Demand Deposit $ 113,443 $ 113,443 $ 113,443 2.460% 2,791 Total Corporate Note and Cash Balance $ 3,508,443 $ 3,258,451 $ 3,479,147 $ 1 $ 84,955 Federal Agency Collaterized Mortgage Obligat FNMA #3136AEGQ4 12/01/22 $ 17,061 $ 17,061 $ 17,073 2.292% 391 Federal Agency Collaterized Mortgage Obligat FNA #3137B5JL8 02/01/23 $ 1,568 $ 1,568 $ 1,567 2.679% 42 Federal Agency Collaterized Mortgage Obligat FHLMC #3137B4GX8 02/01/23 $ 4,526 $ 4,510 $ 4,526 3.037% 137 Federal Agency Collaterized Mortgage Obligat FNA #3137FKK39 07/01/23 $ 2,932 $ 2,891 $ 2,932 3.252% 94 Federal Agency Collaterized Mortgage Obligat FHMS #3137BTU25 11/01/23 $ 83,718 $ 82,725 $ 85,953 3.098% 2,563 Federal Agency Collaterized Mortgage Obligat FHMS #3137BGK24 12/01/24 $ 390,000 $ 378,225 $ 398,936 3.157% 11,942 Federal Agency Coffaterized Mortgage Obligat FHMS #3137FUZN7 01/01/25 $ 26,884 $ 26,587 $ 26,884 0.530% 141 Federal Agency Coffaterized Mortgage Obligat FHMS #3137BJP64 03/01/25 $ 220,000 $ 213,295 $ 218,359 3.306% 7,051 Federal Agency Collaterized Mortgage Obligat FHMS #3137F72U8 06/01/25 $ 23,155 $ 22,027 $ 23,155 0.545% 120 Item 10
Attachment 1
53 City of Suisun City,
Successor Agency, Housing Authority and Suisun-Solano Water Authority
FINANCIAL OFFICER'S INVESTMENT REPORT
September 30, 2022
Maturity Market Amortized Curr Yield Est Annual
Catego[Y of Investment Name of Institution Date Par Amount Value* Cost At Market Income Total Federal Agency Collaterized Mortgage Obi. $ 769,843 $ 748,888 $ 779,385 $ 0 $ 22,481 Federal Agency/Bond Note FFC #3133EMPH9 02/03/23 $ 190,000 $ 187,731 $ 189,982 0.127% 238 Federal Agency/Bond Note FMN #3137EAER6 05/05/23 $ 190,000 $ 186,029 $ 189,984 0.383% 713 Federal Agency/Bond Note FMN #3135604Q3 05/22/23 $ 255,000 $ 248,958 $ 254,837 0.256% 638 Federal Agency/Bond Note FHLB #313383QR5 06/09/23 $ 250,000 $ 248,589 $ 252,348 3.268% 8,125 Federal Agency/Bond Note FMN #3137EAES4 06/26/23 $ 225,000 $ 218,748 $ 224,839 0.257% 563 Federal Agency/Bond Note FMN #313560564 07/10/23 $ 160,000 $ 155,333 $ 159,911 0.258% 400 Federal Agency/Bond Note FMN #3135605R0 08/10/23 $ 160,000 $ 154,778 $ 159,918 0.310% 480 Federal Agency/Bond Note FMN #3137EAEW5 09/08/23 $ 110,000 $ 106,026 $ 110,006 0.259% 275 Federal Agency/Bond Note FMN #3137EAEW5 09/08/23 $ 140,000 $ 134,942 $ 139,986 0.259% 350 Federal Agency/Bond Note FHLB #313383YJ4 09/08/23 $ 150,000 $ 148,824 $ 150,514 3.402% 5,063 Federal Agency/Bond Note FM #313560U43 09/12/23 $ 200,000 $ 197,502 $ 199,844 2.911% 5,750 Federal Agency/Bond Note FM #3137EAEY1 10/16/23 $ 95,000 $ 91,068 $ 94,877 0.131% 119 Federal Agency/Bond Note FM #3135606Hl 11/27/23 $ 155,000 $ 148,045 $ 154,932 0.262% 388 Federal Agency/Bond Note FM #3137EAFA2 12/04/23 $ 70,000 $ 66,758 $ 69,973 0.262% 175 Federal Agency/Bond Note FHLB #3130AFW94 02/13/24 $ 250,000 $ 243,896 $ 249,757 2.563% 6,250 Federal Agency/Bond Note FFCBN #3133ENWP1 05/16/24 $ 140,000 $ 136,248 $ 139,847 2.697% 3,675 Federal Agency/Bond Note FHLB #3130APQ81 11/08/24 $ 200,000 $ 186,592 $ 190,323 1.072% 2,000 Federal Agency/Bond Note FMN# #313560X24 01/07/25 $ 100,000 $ 94,191 $ 99,855 1.725% 1,625 Federal Agency/Bond Note FMN #3137EAEP0 02/12/25 $ 55,000 $ 51,523 $ 54,980 1.601% 825 Federal Agency/Bond Note FMN #3137EAEP0 02/12/25 $ 150,000 $ 140,516 $ 153,512 1.601% 2,250 Federal Agency/Bond Note FHLBN #3130AJHU6 04/14/25 $ 120,000 $ 109,044 $ 119,698 0.550% 600 Federal Agency/Bond Note FMN #3135603U5 04/22/25 $ 130,000 $ 118,421 $ 129,863 0.687% 813 Federal Agency/Bond Note FMN #313560423 06/17/25 $ 280,000 $ 252,767 $ 280,273 0.554% 1,400 Federal Agency/Bond Note FMN #3135605X7 08/25/25 $ 235,000 $ 209,914 $ 234,361 0.420% 881 Federal Agency/Bond Note FMN #3137EAEX3 09/23/25 $ 230,000 $ 204,890 $ 229,587 0.421% 863 Federal Agency/Bond Note FMN #31346W2Vl 10/22/25 $ 225,000 $ 201,410 $ 221,004 0.726% 1,463 Federal Agency/Bond Note FM #313560663 11/07/25 $ 155,000 $ 138,013 $ 154,655 0.562% 775 Federal Agency/Bond Note FML #3130ANMH0 08/20/26 $ 200,000 $ 177,528 $ 183,202 1.239% 2,200 Total Federal Agency Bond/Note $ 4,820,000 $ 4,558,283 $ 4,792,868 1.024% $ 46,697 US Treasury Notes #912828M80 11/30/22 $ 340,000 $ 339,256 $ 341,026 2.000% 6,800 US Treasury Notes #912828N30 12/31/22 $ 500,000 $ 498,359 $ 499,495 2.132% 10,625 US Treasury Notes #91282CBD2 12/31/22 $ 300,000 $ 297,563 $ 299,993 0.126% 375 US Treasury Notes #912828229 01/15/23 $ 150,000 $ 149,109 $ 150,069 1.509% 2,250 US Treasury Notes #912828P38 01/31/23 $ 100,000 $ 99,344 $ 99,624 1.762% 1,750 US Treasury Notes #91282CB65 01/31/23 $ 45,000 $ 44,466 $ 44,996 0.126% 56 US Treasury Notes #912828P79 02/28/23 $ 230,000 $ 227,844 $ 231,286 1.514% 3,450 US Treasury Notes #912828Q29 03/31/23 $ 100,000 $ 98,813 $ 99,395 1.518% 1,500 US Treasury Notes #912828Q29 03/31/23 $ 600,000 $ 592,875 $ 603,944 1.518% 9,000 US Treasury Notes #9128284Ll 04/30/23 $ 145,000 $ 143,935 $ 145,919 2.771% 3,988 US Treasury Notes #91282CCN9 07/31/23 $ 300,000 $ 289,969 $ 299,253 0.129% 375 US Treasury Notes #912828T26 09/30/23 $ 285,000 $ 276,895 $ 283,585 1.415% 3,919 US Treasury Notes #912828T26 09/30/23 $ 415,000 $ 403,198 $ 419,614 1.415% 5,706 US Treasury Notes #912828T91 10/31/23 $ 375,000 $ 364,395 $ 379,668 1.672% 6,094 US Treasury Notes #912828660 02/29/24 $ 320,000 $ 311,400 $ 329,138 2.441% 7,600 US Treasury Notes #912828W71 03/31/24 $ 60,000 $ 58,078 $ 60,259 2.195% 1,275 US Treasury Notes #912828W71 03/31/24 $ 500,000 $ 483,984 $ 512,922 2.195% 10,625 US Treasury Notes #912828X70 04/30/24 $ 250,000 $ 241,055 $ 248,679 2.074% 5,000 US Treasury Notes #912828WJ5 05/15/24 $ 430,000 $ 417,570 $ 435,976 2.574% 10,750 US Treasury Notes #91282CCL3 07/15/24 $ 425,000 $ 396,711 $ 425,353 0.402% 1,594 US Treasury Notes #912828D56 08/15/24 $ 290,000 $ 279,986 $ 294,943 2.460% 6,888 US Treasury Notes #9128282Y5 09/30/24 $ 355,000 $ 340,578 $ 366,423 2.215% 7,544 US Treasury Notes #91282CDB4 10/15/24 $ 210,000 $ 195,169 $ 209,516 0.673% 1,313 US Treasury Notes #91282CDH1 11/15/24 $ 225,000 $ 209,004 $ 215,292 0.808% 1,688 US Treasury Notes #9128283J7 11/30/24 $ 110,000 $ 105,119 $ 111,054 2.224% 2,338 US Treasury Notes #912828YY0 12/31/24 $ 275,000 $ 260,477 $ 284,015 1.848% 4,813 US Treasury Notes #91282CAB7 07/31/25 $ 200,000 $ 178,719 $ 198,470 0.280% 500 US Treasury Notes #91282CAM3 09/30/25 $ 400,000 $ 355,438 $ 391,511 0.281% 1,000 US Treasury Notes #91282CAT8 10/31/25 $ 250,000 $ 221,328 $ 245,772 0.282% 625 US Treasury Notes #91282CA24 11/30/25 $ 400,000 $ 354,562 $ 391,923 0.423% 1,500 US Treasury Notes #91282CBC4 12/31/25 $ 150,000 $ 132,633 $ 148,229 0.424% 563 US Treasury Notes #91282CBC4 12/31/25 $ 300,000 $ 265,266 $ 296,864 0.424% 1,125 US Treasury Notes #91282CBC4 12/31/25 $ 325,000 $ 287,371 $ 320,372 0.424% 1,219 US Treasury Notes #91282CBC4 12/31/25 $ 355,000 $ 313,898 $ 354,495 0.424% 1,331 2 Item 10
Attachment 1
54 City of Suisun City,
Successor Agency, Housing Authority and Suisun-Solano Water Authority
FINANCIAL OFFICER'S INVESTMENT REPORT
September 30, 2022
Maturity Market Amortized
CategO!Y of Investment Name of Institution Date Par Amount Value* Cost US Treasury Notes #91282CBH3 01/31/26 $ 250,000 $ 220,234 $ 247,396 US Treasury Notes #91282CCP4 07/31/26 $ 250,000 $ 218,711 $ 243,529 US Treasury Notes #91282CCZ2 09/30/26 $ 200,000 $ 175,969 $ 199,461 US Treasury Notes #91282CCZ2 09/30/26 $ 300,000 $ 263,953 $ 296,588 US Treasury Notes #912828U24 11/15/26 $ 250,000 $ 229,570 $ 239,762 US Treasury Notes #91282CDQ1 12/31/26 $ 200,000 $ 177,656 $ 199,201 US Treasury Notes #912828V98 02/15/27 $ 335,000 $ 309,666 $ 328,392 US Treasury Notes #912828X88 05/15/27 $ 270,000 $ 250,214 $ 257,830 Total US Treasury Bond/Note $ 11,770,000 $ 11,080,339 $ 11,751,232 TOTAL POOLED INVESTMENTS $ 44,455,674 $ 42,991,223 $ 44,382,270 Reserved for BondLDebt Service
Govt Sec Money Market-RDA/SA First Amer Treas Oblig Fd #31846V302 $ 2,780,123 $ 2,780,123 $ 2,780,123 2016/2019 & 2021 SSWA REVENUE BONDS First Amer Treas Oblig Fd #31846V302 $ 69 $ 69 $ 69 Savings Acct-RDA Marina West America Bank Demand Deposit $ 399,521 $ 399,521 $ 399,521 Marina Debt Service LAIF* LAIF $ 1,008,860 $ 989,450 $ 1,008,860 Total Debt Service Reserve Funds $ 4,188,573 $ 4,169,163 $ 4,188,573 Grand Total $ 48,644,247 $ 47,160,387 $ 48,570,843
Summary of Pooled Investments
Summary of Pooled Investments Amortized Cost Amount
Checking Accounts $ 10,263,802
SSWA Bond/ City Loan Proceeds $ 949,188
LAIF $ 10,509,399
Commercial Paper, Cert. of Deposit, Asset-Backed 51 $ 1,857,251 Federal Agency Bonds/Notes $ 4,792,868
Corporate Notes $ 3,479,147
Federal Agency Collaterized Mortgage Obi. $ 779,385
US Treasury Bonds/Notes/Bills $ 11,751,232
Debt Service Reserves $ 4,188,573
Total $ 48,570,843
Pct.
21%
2%
22%
4%
10%
7%
2%
24%
9%
100%
US Treasury
Bonds/Notes/Bills
24%
Federal Agency
Collaterized Mortgage
Obi.
1%
Corporate Notes
7%
Debt Service Reserves
9%
Federal Agency
Bonds/Notes
10%
• Market Volvotion for Federal Agency Bonds/Notes and US Treosvry Bonds/Notes is from City's Investment Advisor, PFM. Valvation for Debt Service Reserve fvnds is from the City's Trvstee, US Bonk.
City Treasurer's Statement:
I hereby certify that I have examined the records and find this report to be correct, that all investments are made in accordance with the investment policy, and the City will be able to meet its obligations for the next six months.
Attest by:
Robin Daniel, Accountant
3 Curr Yield Est Annual
At Market Income
0.426% 938
0.715% 1,563
0.994% 1,750
0.994% 2,625
2.178% 5,000
1.407% 2,500
2.434% 7,538
2.568% 6,426
1.237% $ 137,055
1.092% $ 469,267
0.401% 11,139
0.000% 0
0.072% 286
0.388% 3,917
0.368% $ 15,342
1.028% $ 484,609
Checking Accounts
21%
A Bond/ City Loan
Proceeds
LAIF
22%
2%
Date
Item 10
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84 PREPARED BY: Amanda Dum, Management Analyst
REVIEWED BY: Nouae Vue, Public Works Director
APPROVED BY: Greg Folsom City Manager
AGENDA TRANSMITTAL
MEETING DATE: Nove
mber 15, 2022
CITY AGENDA ITEM:
Presentation and discussion on maintenance and beautification of City- wide medians.
FISCAL IMPACT: There
is no fiscal impact from this item as it is only a presentation and discussion with Council.
STRATEGIC PLAN IMPACT: Provide Good Governance, Enhance Environment.
BACKGROUND: The e
xisting medians in the City are a maintenance challenge and require an extensive effort to maintain in good aesthetic order, primarily due to weed infestation. Staff has been directed to share with Council possible options for better management of the City’s various medians, as well as of future medians, within City limits.
STAFF REPORT: Th
e City is responsible for the appearance and maintenance of multiple roadway medians within City limits (See Attachment No. 2) . The City is also responsible for maintenance of any new medians installed as part of new developments. The majority of the existing longer medians are along roadways that are considered “gateways” into the City as they are very heavily used and lead travelers in, out, and through town. Additionally, a large portion of these existing medians are with in Landscaping & Lighting Districts (LLD) that do not have adequate revenue to adequately cover the routine maintenance of these medians and are unable to keep the medians along these “gateway” roadways in good aesthetic order. The sections of existing median that are not within an LLD are funded by the General Fund.
Recommended m
aterial options for median improvements and installation of new medians include the following:
o Installation o
f concrete or other hardscape
o Installation of decomposed granite (DG)
o Installation of small round rocks
o Installation cobble or rock blanket
o Installation of very limited and very drought tolerant plants/groundcover Installation
of the above materials would include the outlay of one -time funds to accomplish the upgrades but would ultimately reduce long-term maintenance costs, water costs, and labor costs and would dramatically improve the aesthetics along “gateways” roadways.
Item 12
85 Options to acc
omplish a more formal approach to median design and maintenance include the following:
• Updating City D
esign Standards to include specifics surrounding installation and appearance of medians (completed as part of an overhaul of all existing City Design Standards) in tandem with creating a Capital Improvement Project for the upgrade of existing City Medians.
• Developing a City-wide Median Policy.
• Hiring a consultant to assess, evaluate, and create a Median Master Plan.
Staff’s r
ecommendation is to update and improve the design standards for medians within the City’s existing Design Standard document. This will include stating the acceptable design standards for new medians which developers much adhere to when creating new medians and also the ideal standard for existing medians. In addition to the updates to the Design Standards, this option would include the creation of a phased Capital Improvement Project for the necessary upgrades and improvements to the existing medians. This phased project approach would lay out a plan to raise and improve median aesthetic levels. There would also be indirect benefits to a phased CIP median improvement project beyond visual improvements such as: 1) a reduction in water costs, reduction in Public Works Maintenance (PWM) crew time, and a positive impact on the many City Funds that pay an “interdepartmental charge” to the PWM Fund (713). The reduction in water usage would positively impact both LLD budgets but would also positively impact the General Fund Landscape Fund.
A City-wide Median
Policy is an option that would be heavier on staff time and would need to be brought before Council for approval. The content of a Median Policy would essentially be the same information as would be included in the updating of City Design Standards but would require more staff time to accomplish as well as Agenda time before Council.
Creating a Medi
an Master Plan is another option however, this option would also be heavier on staff time and have a price tag estimated between $50,000 and $80,000 to hire a consultant to complete this document. This process would require developing a Request for Proposal, possibly a Request for Qualifications, advertising, review, award approval from Council, staff time to manage the contract, document, and to bring before Council as many times as necessary to have a final Council approved Master Plan.
Staff is now
ready to present this item to Council, hear Council’s discussion, and receive direction on how to proceed with this item.
_______________________________________________________________________________ RECOMMENDATION: It is recommended that the City Council hear the Presentation and discussion on maintenance and beautification of City-wide medians.
ATTACHMENTS:
1. PowerPoint Presentation.
2. Median Location Map.
Item 12
86 Median
Improvement
Discussion
Nouae Vue
Public Works Director/City Engineer
Citywide
Median
Locations
1 2
Item 12
Attachment 1
87 Existing Median Islands
Existing Median Islands
3 4
Item 12
Attachment 1
88 Future
Potential
Median in the
City
Railroad Avenue
Extension Project
Material
Options for
Median
5 6
Item 12
Attachment 1
89 Material
Options for
Median
Options
• Staff develop and/update the City’s current Standard
Plans to include a median standard
• Council create a Median Policy
• Council allocate fund to have a consultant develop a
Median Master Plan
7 8
Item 12
Attachment 1
90 Council Discussion
9 Item 12
Attachment 1
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92 ATTACHMENT NO. 2
City Median Location Map
(Locations Approximate Due to Scale)
LEGEND:
Yellow Line = Landscaping & Lighting Districts (LLD) Maintained Medians
Light Blue Line = City Maintained Medians
Item 12
Attachment 2
93