Agenda packet, regular meeting — Suisun City City Council, February 7, 2023

CITY COUNCIL
Alma Hernandez, Mayor
Princess Washington, Mayor Pro Tem
Michael J Hudson, Member
Jenalee Dawson, Member
Amit Pal, Member

CITY COUNCIL MEETING

A G E N D A

REGULAR MEETING OF THE SUISUN CITY COUNCIL,

SUISUN CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE

REDEVELOPMENT AGENCY OF THE CITY OF SUISUN CITY,

AND HOUSING AUTHORITY
TUESDAY, FEBRUARY 21, 2023
6:30 PM

Suisun City Council Chambers - 701 Civic Center Boulevard - Suisun City, California

NOTICE
The following Council/Successor Agency/Housing Authority meeting may include teleconference participation by:

Council/Board Members Michael Hudson, Jenalee Dawson, Amit Pal, Mayor Pro Tem Princess Washington, and Mayor Alma Hernandez, in accordance with subdivisions (b), (e), or (f) of Section 54953 of the Government Code, as applicable.

FACE MASKS ARE RECOMMENDED FOR MEMBERS OF THE PUBLIC WHILE IN CITY FACILITIES IF NOT FULLY VACCINATED. IF YOU DO NOT HAVE A FACE MASK, ONE WILL BE PROVIDED FOR YOU.

THE CITY COUNCIL HAS RESUMED IN-PERSON MEETINGS IN ADDITION TO ZOOM. A LIMITED NUMBER OF SEATS ARE AVAILABLE, TO RESERVE A SEAT PLEASE CONTACT THE CITY CLERK AT [email protected] OR 707 421-7302.

ZOOM MEETING INFORMATION:

WEBSITE: https://zoom.us/join
MEETING ID:
849 6639 2028
CALL IN PHONE NUMBER: (707) 438-1720

REMOTE PUBLIC COMMENT IS AVAILABLE FOR THE CITY COUNCIL MEETING BY EMAILING [email protected] (PRIOR TO 6 PM), VIA WEBSITE, OR ZOOM CALL IN PHONE NUMBER (707) 438-1720

(If attending the meeting via phone press *9 to raise your hand and *6 to unmute/mute for public comment.)

(Next Ord. No. – 799)
(Next City Council Res. No. 2023 – 17)
Next Suisun City Council Acting as Successor Agency Res. No. SA2022 - 01) (Next Housing Authority Res. No. HA2022 – 02)

1 1
City Manager Update – (Folsom: [email protected]).

2 Resignation and Presentation of Award to Council Member Hudson for Serving as a Suisun City Council Member - (Hernandez: [email protected]).

3 Presentation of Proclamation Proclaiming the Month of February 2023 as "Black History Month" in the City of Suisun City - (Hernandez: [email protected]).

4 Mayoral Appointments of Commissions and Committees – (Hernandez:
[email protected]).

5 Council/Board Member Updates.

City Council

6 Council Adoption of Resolution No. 2023-___: Authorizing the City Manager to Enter into a Construction Contract on the City’s Behalf with Marina Landscape, Inc. for the State Route 12 Landscape Improvements Project - (Vue: [email protected]).

7 Council Adoption of Resolution No. 2023-___: Authorizing the City Manager to Execute Amendment Number Two (2) of the Agreement with the State of California for Maintenance of State Highways in the City of Suisun City - (Vue: [email protected]).

8 Council Adoption of Resolution No. 2023-___: Accepting the Asphalt Rubber Cape Seal and Traffic Calming Project as Complete, and Authorizing the City Manager to Record the Notice of Completion for the Project - (Vue: [email protected]).

ROLL CALL
Council /Board Members
Pledge of Allegiance
Invocation

CONFLICT OF INTEREST NOTIFICATION
(Any items on this agenda that might be a conflict of interest to any Councilmembers / Boardmembers should be identified at this time.)

REPORTS (Informational items only.)

PRESENTATION/APPOINTMENTS
(Presentations, Awards, Proclamations, Appointments).

Speaker cards are available on the table near the entry of the meeting room and should be given to the City Clerk. By law, no prolonged discussion or action may be taken on any item raised during the public comment period, although informational answers to questions may be given and matters may be referred for placement on a future agenda.)

COUNCIL COMMENTS

CONSENT CALENDAR
Consent calendar items requiring little or no discussion may be acted upon with one motion.

2 Joint City Council / Suisun City Council Acting as Successor Agency / Housing Authority

9 Council/Agency/Authority Approval of the Minutes of the Regular and/or Special Meetings of the Suisun City Council, Suisun City Council Acting as Successor Agency, and Housing Authority held on October 27, 2022, November 15, 2022, and February 7, 2023 – (Skinner:
[email protected]).

Joint City Council / Suisun City Council Acting as Successor Agency

10 Council/Agency Approval of January 2023 Payroll Warrants in the Amount of $764,340.52 and Council/Agency Approval of the January 2023 Accounts Payable Warrants in the Amount of $1,036,919.36 - (Finance).

City Council

11 HEARING:

Council Adoption of Resolution No. 2023-___: Placing Liens for Unpaid Waste Collection Service Charges on Certain Lands Situated in the City of Suisun City, County of Solano, State of California - (Deol: [email protected]).

12 Council Adoption of Resolution No. 2023-___: Adopting the 3rd Amendment to the Annual Appropriation Resolution No. 2022-90 to Appropriate Mid-Year Budget Adjustments for Additional Costs in Various Accounts Organization Wide - (Deol: [email protected]).

13 Provide direction to City Manager and City Attorney relating to filling the councilmember vacancy pursuant to one of the following, or at the Council’s discretion: - (City Attorney)

a
.

Return at the March 7, 2023 City Council meeting with the appropriate documentation to call a special election for November 7, 2023.
b
.

Return at the March 7, 2023 City Council meeting with the appropriate documentation for adoption of application and interview procedures relating to the filling a vacancy on the City Council.
c
.

Return at the March 7, 2023 City Council meeting with the appropriate documentation to adopt procedures to consider and appoint an individual from the applicants to Mayor Hernandez’s vacated seat.
d
.

Return at the March 7, 2023 City Council meeting with the appropriate documentation to appoint a specific individual of the City Council’s choosing. e
.

Provide the City Attorney with other direction.

14 Non-Discussion Items

PUBLIC HEARING
NONE

GENERAL BUSINESS

REPORTS: (Informational items only)

ADJOURNMENT

3 Public Access To Agenda Documents
A complete packet of information containing staff reports and exhibits related to each item for the open session of this meeting, and provided to the City Council, are available for public review at least 72 hours prior to a Council /Agency/Authority Meeting at Suisun City Hall 701 Civic Center Blvd., Suisun City. Agenda related writings or documents provided to a majority of the Council/Board/Commissioners less than 72 hours prior to a Council/Agency/Authority meeting related to an agenda item for the open session of this meeting will be made available for public inspection during normal business hours. An agenda packet is also located at the entrance to the Council Chambers during the meeting for public review. The city may charge photocopying charges for requested copies of such documents. To the extent feasible, the agenda packet is available for online public viewing on the City’s website: www.suisun.com/government/city-council/city-council

The City Council/Agency/Authority hopes to conclude its public business by 10:00 p.m. No new items will be taken up after 10:00 p.m., unless so moved by a majority of the City Council, and any items remaining will be agendized for the next meeting. The agendas have been prepared with the hope that all items scheduled will be discussed within the time allowed.

Accommodations
If you require an accommodation to participate in this meeting, please contact the City Clerk at (707) 421-7302 or [email protected]. The City’s reasonable accommodation policy is available for review on the City’s website at www.suisun.com/government/city-council/, you may request an electronic copy or have a copy mailed to you.

Please note that for accommodations that are not readily available, you must make your request as soon as you can prior to the time of the meeting.

Decorum
All participants are expected to conduct themselves with mutual respect. Conduct that disrupts meetings will be addressed in accordance with Section 54957.95 of the Government Code.

Ordinances
Ordinances are city laws contained in the Suisun City Municipal Code. Enacting a new city law or changing an existing one is a two-step process. Government Code 36934 provides, except when, after reading the title, further reading is waived by regular motion adopted by majority vote all ordinances shall be read in full either at the time of introduction or passage; provided, however, that a reading of the title or ordinance shall not be required if the title is included on the published agenda and a copy of the full ordinance is made available to the public online and in print at the meeting prior to the introduction or passage.

Certification Of Posting
Agendas are posted at least 72 hours in advance of regular meetings at Suisun City Hall, 701 Civic Center Boulevard, Suisun City, CA. Agendas may be posted at other Suisun City locations including:

Suisun City Fire Station, 621 Pintail Drive, Suisun City, CA; Suisun City Senior Center, 318 Merganser Drive, Suisun City, CA; Joe Nelson Center, 611 Village Drive, Suisun City, CA;
Harbor Master Office, 800 Kellogg Street, Suisun City, CA.

I, Donna Pock, Deputy City Clerk for the City of Suisun City, declare under penalty of perjury that the above agenda was posted and available for review, in compliance with the Brown Act. 4 AGENDA ITEM NO. 6

AGENDA TRANSMITTAL

MEETING DATE:

February 21, 2023

CITY AGENDA ITEM:

Council Adoption of Resolution No. 2023-___: Authorizing the City Manager to Enter into a Construction Contract on the City’s Behalf with Marina Landscape, Inc. for the State Route 12 Landscape Improvements Project.

FISCAL IMPACT:

The construction of the State Route 12 Landscape Improvements Project (Project) would have no fiscal impact on the General Fund. The Project was awarded Caltrans’ portion of the Clean California grant funding in the amount of $2.15M for construction.

STRATEGIC PLAN:

Provide Good Governance and Enhance the Environment.

BACKGROUND:

This Project was brought to Council on November 2, 2021, as a Discussion and Direction item. On February 1, 2022, this item was brought back to Council for approval to execute the agreement with the Solano Transportation Authority (STA) to administer the design contract for the preparation of plans, specifications, and cost estimate (PS&E, and also known as construction bid documents). On July 19, 2022, the results of the outreach survey and the 90% design were presented to the public and the City Council.

The initial plan was reviewed at the July 19th Council meeting. The direction at that meeting was for City staff and the design consultant to bring back to the City Council alternative improvement options, along with their associated costs and maintenance effort. On August 3, 2022, staff brought back to Council alternative improvement options. Council directed staff to move forward with options that consist of the work scope detailed below. Since that time, the construction bid documents have been completed based on the direction provided at the Council meeting.

STAFF REPORT:

The construction bid documents for the Project were advertised in the Daily Republic newspaper on the following days: a) October 21, 2022, b) October 28, 2022, and c) November 4, 2022.

Bids were due on November 16, 2022, at 2:00 PM. Three (3) bids were received and read aloud immediately following the submittal deadline. Prior to the bid opening, it was announced to the contractors that the contract award will be based on a budget of $1,954,000. That dollar amount leaves enough in the construction budget for a 10% contingency. It was also clarified in the construction bid documents and at the bid opening that in the event that bids received for the base bid plus all four additive alternates exceed the City’s construction budget, as many additive alternates will be included in the award as possible in the order in which they appear in the construction bid documents.

The bid submitted by Marina Landscape, Inc. represents the lowest bid received for the Project and was determined by staff to be a responsive bid. The three bids received for the Project are as shown in Attachment No. 3, which provides bids for the base project and for the four additive alternates.

The base bid project generally includes landscaping the triangular area at the eastbound State Route 12 on ramp and off ramp at Civic Center Boulevard; landscaping the medians with oleanders between 5 Marina Boulevard and Walters Road; repairing damaged chain link fence panels from Marina Boulevard to Walters Road; installing paved maintenance vehicle pullouts for irrigating the new plants; irrigation; water pollution control; traffic control; and 2-year maintenance by the contractor.

In addition to the base bid project, there are four (4) additive alternate items, which are as follows:

Add Alt. #1 – Replacing existing fence with wood/wire mesh fence on the north side of State Route 12 between Marina Boulevard and Village Drive.

Add Alt. #2 – Painting guardrails at McCoy Creek crossing.

Add Alt. #3 – Replacing existing fence with decorative wood/wire mesh fence on the north side of State Route 12 between Village Drive and Sunset Avenue.

Add Alt. #4 – Landscaping on the north side of State Route 12 between Marina Boulevard and Village Drive, between curb and soundwall.

Marina Landscape, Inc. is the lowest responsible and responsive bidder.

The grant allocation of $2.15M for construction will be enough to cover the construction contract for this Project without any need for City funds. Therefore, staff recommends awarding the construction contract in the amount of $1,478,594.50 to Marina Landscape, Inc. for the base bid ($1,134,454.50) and for the four (4) additive alternative bid items ($344,140.00). This represents a remaining balance of $671,405.50 in the construction budget. Caltrans has approved the utilization of this remaining balance to provide additional improvements on this project.

Staff also recommends including a contingency in the amount of the remaining balance of $671,405.50 towards in-house inspections, in-house construction management, addressing unforeseen items, and additional improvements that could include replacing existing fences with wood/wire mesh or vinyl cladded chain link fence; power washing and/or painting the soundwall at the State Route 12 on ramp at Civic Center Boulevard; and placing decomposed granite (or rocked blanket) and/or landscaping within undeveloped strips on either the north side or south side of State Route 12.

STAFF RECOMMENDATION:

Adopt Resolution No. 2023-___: Authorizing the City Manager to Enter into a Construction Contract on the City’s Behalf with Marina Landscape, Inc. for the State Route 12 Landscape Improvements Project.

DOCUMENTS ATTACHED:
1 .

Resolution No. 2023-__: Authorizing the City Manager to Enter into a Construction Contract on the City’s Behalf with Marina Landscape, Inc. for the State Route 12 Landscape Improvements Project.
2 .

Project Location Map.
3 .

Bids Received.

PREPARED BY:

Nick Lozano, Sr. Associate Engineer
REVIEWED BY:

Nouae Vue, Public Works Director
APPROVED BY:

Greg Folsom, City Manager

ATTACHMENTS:
1 Resolution 2023-___ Enter into a Construction Contract for the State Route 12 Landscape Improvements Project.pdf
6 2
Project Location Map.pdf
3 Bids Received.pdf
7 01107.0006/783598.3
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RESOLUTION NO. 2023-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUISUN CITY

AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONSTRUCTION CONTRACT ON THE CITY’S BEHALF WITH MARINA LANDSCAPE, INC. FOR THE STATE ROUTE 12 LANDSCAPE IMPROVEMENTS PROJECT

WHEREAS, the City’s State Route 12 Landscape Improvements Project (Project) has been awarded Caltrans’s portion of the Clean California grant in the amount of $2.15M for construction; and
WHEREAS, the grant allocation covers construction of the Project, including City staff charges and other associated construction costs; and
WHEREAS, the base project will include landscaping the triangular area at the eastbound State Route 12 on ramp and off ramp at Civic Center Boulevard; landscaping the medians with oleanders between Marina Boulevard and Walters Road; repairing damaged chain link fence panels from Marina Boulevard to Walters Road; installing paved maintenance vehicle pullouts for irrigating the new plants; irrigation; water pollution control; traffic control; and 2- year maintenance by the contractor; and
WHEREAS, the four (4) additive alternates include replacing existing fence with wood/wire mesh fence on the north side of State Route 12 between Mar ina Boulevard and Village Drive; p ainting guardrails at McCoy Creek crossing; r eplacing existing fence with decorative wood/wire mesh fence on the north side of State Route 12 between Village Drive and Sunset Avenue; landscaping on the north side of State Route 12 between Marina Boulevard and Village Drive, between curb and soundwall; and
WHEREAS, the construction bid documents for the Project were advertised on October 21, 2022, October 28, 2022, and November 4, 2022; and
WHEREAS, the City received three (3) bids for the Project on November 16, 2022, by 2:00 pm, at which time the bids were opened and read aloud; and WHEREAS, it was also announced to the contractors at the bid opening that the contract award will be based on a budget of $1,954,000; and
WHEREAS, the City Public Works Department has reviewe d the three bids, and determined that Marina Landscape, Inc. provided the lowest responsive bid of $1,478,594.50 for the base project and the four additive alternates.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Suisun City authorizes the City Manager to enter into a construction contract on behalf of the City with Marina Landscape, Inc. for the State Route 12 Landscape Improvements Project in the amount of $1,478,594.50, including a contingency in the amount of the remaining bala nce of $671,405.50 in the construction budget towards in- house inspections, in- house construction management, addressing unforeseen items, and additional improvements , and to take any and all necessary and appropriate actions to implement this contract.

PASSED AND ADOPTED at a Regular Meeting of the City Council of the City of Suisun City duly held on Tuesday, the 21
st day of February 2023, by the following vote:

8 Resolution No. 2023-
Adopted February 21, 2023

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AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

WITNESS my hand and the seal of said City this 21st day of February 2023.

Anita Skinner
City Clerk
9 Location Map
State Route 12 Landscape Improvements Project

PROJECT LOCATION
10 State Route 12 Landscape Improvements Project
Bids Received on November 16, 2022
Company Base Bid
Additive
Alternate
#1
Additive
Alternate #2
Additive
Alternate #3
Additive
Alternate #4 TOTAL
Engineer’s Estimate $1,717,079.00 $205,200.00 $10,000.00 $139,200.00 $220,000.00 $2,291,479.00 Marina Landscape, Inc. $1,134,454.50 $123,120.00 $8,500.00 $83,520.00 $129,000.00 $1,478,594.50 WABO Landscape & Construction, Inc. $1,561,185.00 $121,410.00 $7,100.00 $82,360.00 $145,000.00 1,917,055.00 Odyssey Companies $1,850,254.74 $106,686.90 $13,500.00 $63,684.00 $112,015.00 $2,146,140.64 11 THIS PAGE INTENTIONALLY LEFT BLANK
12 AGENDA ITEM NO. 7

AGENDA TRANSMITTAL

MEETING DATE:

February 21, 2023

CITY AGENDA ITEM:

Council Adoption of Resolution No. 2023-___: Authorizing the City Manager to Execute Amendment Number Two (2) of the Agreement with the State of California for Maintenance of State Highways in the City of Suisun City.

FISCAL IMPACT:

There is no impact to the General Fund. Maintenance of Highway 12 (State Route 12) is primarily funded by Caltrans’ annual financial contribution. The original Agreement with Caltrans was formalized in 1997 and provided the City with $14,000 per year for maintenance of Highway 12. Subsequently, Amendment No. 1 to the Agreement increased the amount the City received per year by an additional $14,000 for a total contribution from Caltrans of $28,000 per year commencing January 1, 2020. Amendment No. 2 adds the maintenance of the new improvements to be completed as part of the State Route 12 Landscape Improvements Project, and is required to be executed in order for the City to secure a Caltrans encroachment permit to enable construction of the State Route 12 Landscape Improvements Project to begin.

STRATEGIC PLAN:

Provide Good Governance and Enhance the Environment.

BACKGROUND:

The Agreement for Maintenance of State Highways in the City of Suisun City (Agreement), as provided for in Section 130 of the Streets and Highways Code, was executed by Suisun City and by Caltrans in 1997. Through this Agreement, the City is responsible for maintenance of the

3.5 miles of Highway 12 that fall within City limits. Maintenance tasks include: weed control; pruning/thinning removing/replacing plants, shrubs and trees; irrigation; and litter pickup. The Agreement included a financial contribution by the State to the City of $28,000 per year.

STAFF REPORT:

Tonight, on February 21, 2023, staff’s recommendation to award the State Route 12 Landscape Improvements construction contract is being brought in front of the City Council. The City and the contractor will be required to secure a Caltrans encroachment permit to commence construction activities on Highway 12. The City has already applied for the Caltrans encroachment permit, which Caltrans has approved and will issue upon the execution of Amendment No. 2 of the maintenance agreement. Amendment No. 2 adds the maintenance of the improvements proposed to be constructed on the State Route 12 Landscape Improvements Project.

Moreover, City staff has made Caltrans aware of its desire to increase the frequency and level of maintenance service on Highway 12. Discussions between City staff and the Caltrans staff will continue in the following weeks and may result in Amendment No. 3 to the maintenance agreement to increase Caltrans’ annual financial contribution for the City’s maintenance of Highway 12.

STAFF RECOMMENDATION:

It is recommended that the City Council adopt Resolution No. 2023- ___: Authorizing the City Manager to Execute Amendment Number Two (2) of the Agreement with the State of California for Maintenance of State Highways in the City of Suisun City.

DOCUMENTS ATTACHED:
13 1
.

Resolution No. 2023-__: Authorizing the City Manager to Execute Amendment Number Two (2) of the Agreement with the State of California for Maintenance of State Highways in the City of Suisun City.
2 .

Amendment Number 2 Agreement of Maintenance of State Highways in the City of Suisun City 3 .

Amendment Number 1 Agreement of Maintenance of State Highways in the City of Suisun City 4 .

Agreement for Maintenance of State Highways in the City of Suisun City dated July 1, 1997

PREPARED BY:

Nick Lozano, Sr. Associate Engineer
REVIEWED BY:

Nouae Vue, Public Works Director
APPROVED BY:

Greg Folsom, City Manager

ATTACHMENTS:
1 Resolution 2023-___ Execute Amendment Number Two of the Agreement with the State of California for Maintenance of State Highways in the City of Suisun City.pdf 2 Amendment No. 2 Agreement Maintenance of State Highways in the City of Suisun City.pdf 3 Amendment No. 1 Agreement of Maintenance of State Highways in the City of Suisun City.pdf 4 Agreement for Maintenance of State Highways in the City of Suisun City Dated July 1, 1997.pdf 14 1
2 3
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28 RESOLUTION NO. 2023-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUISUN CITY

AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NUMBER TWO (2) OF THE AGREEMENT WITH THE STATE OF CALIFORNIA FOR

MAINTENANCEE OF STATE HIGHWAYS IN THE CITY OF SUISUN CITY

WHEREAS, an Agreement for Maintenance of California State Highways in the City of Suisun City, hereinafter referred to as “AGREEMENT”, as provided for in Section 130 of the Streets and Highways Code, was executed by the City on October 14, 1997, and by the State on November 7, 1997; and
WHEREAS, the AGREEMENT by its terms provides that it may be modified or amended at any time upon mutual consent of both parties; and WHEREAS, Amendment Number 1 to the AGREEMENT increased the State’s annual financial contribution for the City’s maintenance of Highway 12 (State Route 12), commencing on January 1, 2020; and
WHEREAS, the City has recently received Clean California grant funding in the amount of $2.15M for construction of the proposed improvements on the State Route 12 Landscape Improvements Project; and
WHEREAS, the City desires to continue to perform specific maintenance functions delegated to the City on Highway 12 within the City limits of the City of Suisun City in Solano County, including the new improvements to be constructed as part of the State Route 12 Landscape Improvements Project; and
WHEREAS, this Amendment Number 2 to the AGREEMENT delegates to the City the maintenance of the proposed improvements on the State Route 12 Landscape Improvements Project; and
WHEREAS, in order to secure a Caltrans encroachment permit to enable construction on the State Route 12 Landscape Improvements Project to commence, this Amendment Number 2 will first need to be executed by the City and the State; and WHEREAS, the parties hereto now desire that AGREEMENT be amended.

NOW, THER EFORE, BE IT RESOLVED, that the City Council of the City of Suisun City authorizes the City Manager to execute Amendment Number 2 of the Agreement for Maintenance of State Highways in the City of Suisun City.

15 Resolution No. 2019-
Adopted ___________

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PASSED AND ADOPTED at a Regular Meeting of said City Council of the City of Suisun City duly held on Tuesday, the 21st day of February 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

WITNESS my hand and the seal of said City this 21
st day of February 2023.

Anita Skinner
City Clerk

16 AMENDMENT No. 2

TO AGREEMENT FOR MAINTENANCE

OF STATE HIGHWAYS IN THE CITY OF

SUISUN CITY
This AMENDMENT Number 2 to the Maintena nce Agreement hereafter referred to as “AMENDMENT No. 2”, is effective on , and is entered into by and between the State of California, acting by and through the Department of Transportation, hereinafter referred to as “STATE”, and the City of Suisun City, hereinafter referred to as “CITY”. CITY and STATE together are hereafter referred to as “PARTIES”.

WITNESSETH:

WHEREAS, an Agreement for Maintenance of State Highways in the City of Suisun City, herein after referred to as “AGREEMENT”, was executed by CITY on October 14, 1997 and by STATE on November 7, 1997; and
WHEREAS, AGREEMENT by its terms provides that it may be modified or amended at any time upon mutual consent of the PARTIES; and
WHEREAS, the AGREEMENT was amended by the parties on December 11, 2019, with an effective date of January 1, 2020 (Amendment No. 1); and WHEREAS, the PARTIES mutually desire to identify the maintenance responsibilities of CITY for newly constructed and/or revised improvements within STATE's right of way by Encroachment Permit _______________ ; and
WHEREAS, the PARTIES hereto now desire to amend the AGREEMENT as provided herein.

NOW, THEREFORE, the PARTIES agree to amend AGREEMENT as follows:

1. EXHIBIT A of AGREEMENT is hereby modified to read as shown on the attached "Effective September 14, 2022, Amendment No. 2" EXHIBIT A, numbered page 1 of 3, which shall be substituted for EXHIBIT A, numbered page 1 of 3 (as modified by Amendment No. 1) and shall cancel and supersede such like numbered page, becoming a part of AGREEMENT for all purposes.

2. EXHIBIT A of AGREEM ENT is hereby modified to read as shown on the attached "Effective September 14, 2022, Amendment No. 2" EXHIBIT A, numbered page 2 of 3, which shall be substituted for the like named page exhibit in AGREEMENT and shall cancel and supersede such like numbered page, becoming a part of AGREEMENT for all purposes.
17 3. The attached EXHIBIT A-1, labeled "LAND SCAPE MAINTENANCE", shall be added to the end of EXHIBIT A in AGREEMENT and shall become a part of AGREEEMENT for all purposes.

4. AMENDMENT No. 2 is hereby deemed to be included and made a part of AGREEMENT and shall remain in full force and effect until amended or term inated. In all other respects, AGREEMENT shall remain in full force and effect.

IN WITNESS WHEREOF, the PARTIES hereto have set their hands and seals the day and year first above written.

CITY OF SUISUN CITY STATE OF CALIFORNIA

DEPARTMENT OF TRANSPORTATION
By:

City Manager
By:

LEAH BUDU,
Deputy District Director
Maintenance Division, District 04
Attest:

City Clerk
Approved as to form:

City Attorney
18 City of Suisun City

EXHIBIT A

DELEGATION OF MAINTENANCE
Effective September 14 , 2022,
Amendment No. 2
The specific maintenance function indicated below is hereby delegated to the CITY. This delegation of maintenance function set forth herein does not include the control and maintenance areas and functions which rest with the CITY under the terms of executed Freeway Agreements and/or Freeway Maintenance Agreements.

Route No. Length
Miles Description of Routing
Maximum Annual
Program Authorized
Delegated Expenditure
12(a) 0.72 Expressway: from west city limits HM2C
approximately 360 feet west of the
Webster Street Undercrossing to the end of
the expressway approximately 100 feet west
of Marina Boulevard, a length of 0.72 mile for
this section.

Total Authorized Route 12(a)
$ 14,000.00

_________
$14,000.00
12(b) 2.48 Rio Vista Road: from end of expressway
approximately 100 feet west of Marina Boulevard
to east city limits approximately 640 feet east of
Lawler Ranch Parkway/Walter Road, a length of

2.48 miles for this section.

Total Authorized Route 12(b)

12(c) 2.64 Rio Vista Road (see EXHIBIT A-1):
o From West city limits, approximately 360
f
eet west of Webster St UC, to Webster St.
u
ndercrossing, a length of 0.07 miles for
th
is section; and
o From 250 feet west of Rio Vista Rd/Civic
Center Blvd to 225 feet east Rio Vist
a
Rd
/Civic Center Blvd. a length of 0.09
miles for this section; and
o From end of expressway approximately
100 feet west of Marina Boulevard to east
city limits approximately 640
feet east of
Lawl
er Ranch Parkway/Walter Road, a
l
ength of 2.48 miles for this section.

HM2C $14,000.00
_________
$14,000.00
HM2E $0.00
Total Authorized Route 12(c)
To
tal Authorized Expenditure:
$0.00
$
28,000.00

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Effective September 14, 2022
Amendment No. 2

EXHIBIT A
MAINTENANCE PROGRAM FUNCTIONS:

HM2C SLOPES/DRAINAGE/VEGETATION
This provides for cleaning, maintaining, and repairing culverts, ditches, drains, structures, fences, curbs, sidewalks and other appurtenances between the roadbed and the outer highway right-of-way boundary line (the roadside area between the face of curb and the right-of-way line, or where there is no curb, the roadside area between the edge of pavement and the right-of-way line). It also includes weed and brush control by chemical, biological or mechanical methods, trimming and removal of trees and pest control. Theꞏ scope of work for CITY under this program function shall only include the following:

1. Nonlandscaped Weed Control

2. Nonlandscaped Tree/Bush/Vegetation

3. Litter Pickup
In accordance with Cooperative Agreement No. 10-885, STATE shall maintain the wetlands mitigation area located between Marina Boulevard and Grizzly Island Road.

HM2E LANDSCAPING
This provides for watering, fertilizing, removal of shrubs, and control of weeds in planted areas, as shown on EXHIBIT A-1. It also includes trimming, removal, and spraying of trees, replacement of plants, shrubs, and trees, and pest control in planted areas, as shown on EXHIBIT A-1. The following tasks are included:

1. Weed Control

2. Pruning/Thinning/Removing/Replacing

3. Irrigation

4. Litter/debris removal.

5. Miscellaneous
CITY, at CITY expense, is solely res ponsible for all permitted improvements, including b ut not limited to plants (shrubs and trees), mulch, maintena nce vehicle pullout (including structural adequacy) , decomposed granite paving (including structural adequacy), fences, and basin type I as shown/delineated on EXHIBIT A -1.

In accordance with Cooperative Agreement No. 10-885, CITY shall also maintain the clos ed storm drain system in the median.
20 21
22 23
24 25
26 27
28 29
30 31
32 AGREEMENT FOR MAINTENANCE OF STATE HIGHWAYS

IN THE CITY OF SUISUN CITY
f.f
J / This AGREEMENT is made effective this bav of 4 � , 193.J., by and between the State of California, acting by and through the�partment of Transportation, hereinafter referred to as "STATE", and the City of Suisun City, hereinafter referred to as "CITY".

I. The parties desire to provide that CITY perform particular maintenance functions on the State highways within the CITY as authorized in Section 130 of the Streets and Highways Code.

II. This Agreement shall supersede any previous Agreement for Maintenance of State Highways in the City of Suisun City and/or amendments thereto with the CITY.

Ill. The CITY shall perform such maintenance work as is specifically delegated to it, on the identified State highway routes, or portions thereof, all as hereinafter described under Exhibit A hereof or as said Exhibit may be subsequently modified with the consent of the parties hereto acting by and through their authorized representatives.

IV. The degree or extent of maintenance work to be performed, and the standards therefore, shall be in accordance with the provisions of Section 27 of the Streets and Highways Code and the then current edition of the State Maintenance Manual (a copy of which has been provided to the CITY}, or as may be prescribed from time to time by the District Director. "District Director", as used herein, means the District Director of the De partment of Transportation assigned to the territory in which CITY is located; or an authorized representative.

The ST A TE reserves the option to inspect at random all areas of State highways maintained by the CITY. However, such random inspection does not preempt the CITY's maintenance responsibilities as specified in this Agreement. \
An encroachment permit will be required for third parties when maintenance work is re-delegated. Such re-delegated work shall be performed at the same levels of service as specified herein and will be subject to the same random inspections as provided for work performed directly by CITY forces.

V. The functions and levels of maintenance service delegated to the CITY in the attached Exhibit A, "Delegation of Maintenance", has been considered in setting authorized total dollar amounts. The CITY may perform additional 33 VI.
work if desired, but the STATE will not reimburse the CITY for any work in excess of the authorized dollar limits established herein.

A. The STATE will reimburse the CITY for the actual cost of all routine maintenance work performed by the CITY as delegated under Exhibit A to this Agreement. It is agreed that during any fiscal year, the maximum expenditure on any route shall not exceed the amount shown in Exhibit A to this Agreement unless such expenditure is revised by an amended Agreement or otherwise adjusted or modified as hereinafter provided for.

The cost of operating and maintaining lighting at the intersection of any State highway route and any CITY street/road shall be shared as shown in Exhibit A.

B. The expenditure per route for routine maintenance work, as referred to above, may be increased or decreased, redistributed between routes, or additional expenditures for specific projects may be made, when such adjustment of expenditures for routine maintenance or such specific work is authorized in writing by the District Director or his authorized representative and accepted by CITY in writing as an amendment to Exhibit A.

C. Additional expenditures, or an adjustment of expenditures, once authorized shall apply during the fiscal year designated therein and shall not be deemed to permanently modify or change the basic maximum expenditure per route as hereinafter specified. An adjustment of any said maximum expenditure, either an increase or decrease, shall not affect other terms of the Agreement.

VII. A new Exhibit A, "DELEGATION OF MAINTENANCE", will be provided annually by the ST A TE for the ensuing fiscal year, if necessary, to ensure an equitable annual cost allocation.

VIII. A. The CITY will submit bills in a consistent periodic sequence (monthly, quarterly, semiannually, or annually). Bills less than $500 shall not be submitted more than once each quarter. Bills must be submitted promptly following the close of STATE's fiscal year on each June 30 and should be coded according to the Caltrans HM Program Code as outlined in this Agreement. Bills submitted for periods prior to the last fiscal year will be deemed waived and will not be honored, B. Maintenance services provided by contract or on a unit-rate basis with overhead costs included shall not have these above-mentioned charges 2 34
added again. An actual handling charge by the CITY for the direct cost of processing this type of bill will be allowed.

IX. Nothing in the provisions of this Agreement is intended to create duties or obligations to or rights in third parties not parties to this contract or to affect the legal liability of either party to the contract by imposing any standard of care respecting the maintenance of State highways different from the standard of care imposed by law.

X. It is understood and agreed that neither the STATE nor any officer or employee thereof is responsible for any damage or liability occurri_ng by reason of anything done or omitted to be done by the CITY under or in connection with any work, authority or jurisdiction delegated to the CITY under this Agreement. It is understood and agreed that pursuant to Government Code Section 895.4 CITY shall defend, indemnify and save harmless the State of California, all officers and employees from all claims, suits or actions of every name, kind and description brought for or in account of injuries to or death of any person or damage to property resulting from anything done or omitted to be done by the CITY under or in connection with any work, authority or jurisdiction delegated to the CITY under this agreement.

XI. It is understood and agreed that neither the CITY nor any officer or employee thereof is responsible for any damage or liability occurring by reason of anything done or omitted to be done by the ST A TE under or in connection with any work, authority or jurisdiction delegated to the ST A TE under this Agreement. It is understood and agreed that pursuant to Government Code Section 895 .4 STATE shall defend, indemnify and save harmless the CITY, all officers and employees from all claims, suits or actions of every name, kind and description brought for or in account of injuries to or death of any person or damage to property resulting from anything done or omitted to be done by the ST A TE under or in connection with any work, authority or jurisdiction delegated to the STATE under this agreement.

XII. STATE costs and expenses assumed under the terms of this Agreeme\}t are conditioned upon the passage of the annual State of California Budget by the Legislature, the allocation of tunding by the Californi_a Transportation· Commission as appropriate, and the encumbrance of funding to the District Office of ST A TE to pay the billings by CITY.

XIII. This Agreement shall remain in full force and effect until amended by the mutual consent of the parties thereto or terminated by either party upon thirty (30) days notice to the other parties.
3 35
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first above written.

CITY OF SUISUN CITY
��, /o//f/77
CAMRAN NAJMI Oat�
City Manager
Attest:

City Clerk Date
Approved as to form:

City Attorney Date
'\
4 STATE OF CALIFORNIA

DEPARTMENT OF TRANSPORTATION
JAMES W. VAN LOBEN SELS
Director of Transportation
By
GLENN E. BEHM
District Division Chief
Maintenance
Date
36 EXHIBIT A
Effective� 1 /; / q J�,

DELEGATION OF MAINTENANCE
The specific main tenance function indica ted below is hereby delegated to the CITY. This delegation of maintenance function set forth herein does not include the areas and functions of which the control and maintenance rest with the CITY under the terms of Freeway Agreements and/or Freeway Maintenance Agreements.

Route
No.
12(a}
12{b}
Length
Miles Description of Routing

0. 7 2 Expressway: from west city limits
approximately 360 feet west of the
Webster Street Undercrossing to the
end of the expressway approximately
100 feet west of Marina Boulevard, a
length of 0.72 mile for this section.

Program
Delegated
HM2C $
Maximum
Annual
Authorized
Expenditure
7,000.00
Total Authorized Route 12(a} $ 7,000.00

2.48 Rio Vista Road: from end of HM2C $ 7,000.00
expressway approximately 100 feet
west of Marina Boulevard to east city HM2E $ 0.00
limits approximately 640 feet east of
Lawler Ranch Parkway/Walters Road,
a length of 2.48 miles for this
section.

Total Authorized Route 12(b} $ 7,000.00
TOTAL AUTHORIZED AMOUNT $ 14,000.00

Page 1 of 3 ends

37 Effective: J / / / 17
I I

EXHIBIT A
MAINTNENANCE PROGRAM FUNCTIONS:

HM2C
HM2E

SLOPES/DRAINAGE/VEGETATION
This provides for cleaning, maintaining, and repairing culverts, ditches, drains, structures, fences, curbs, sidewalks and other appurtenances between the roadbed and the outer highway right-of-way boundary line (the roadside area between the face of curb and the right-of-way line, or where there is no curb, the roadside area between the edge of pavement and the right-of-way line). It also includes weed and brush control by chemical, biological or mechanical methods, trimming and removal of trees and pest control. The scope of work for CITY under this program function shall only include the following:

1. Nonlandscaped Weed Control

2. Nonlandscaped Tree/Bush/ Vegetation

3. Litter Pickup
In accordance with Cooperative Agreement No. 1 0-885, ST A TE shall maintain the Wetlands mitigation area located between Marina Boulevard and Grizzly Island Road.

LANDSCAPING
This provides for wateri ng, fertilizing, removal of shrubs, and control of weeds in planted areas within the median. It also includes trimming, removal, and spraying of trees, replacement of plants, shrubs, and trees, and pest control in planted areas within the median; The following tasks are included:

1. Weed Control

2. Pruning/Thinning/Removing /Replacing

3. Irrigation \ 4. Miscellaneous
In accordance with Cooperative Agreement No. 10-885, CITY shall also maintain the closed storm drain system in the median.

Page 2 of 3 ends

38 HM4K
Effective: 1 / I / 17'

EXHIBIT A

ELECTRICAL
This includes maintenance work performed on highway electrical facilities including flashing beacons, traffic signals, traffic-signal systems, safety lighting and sign lighting. It also includes the electrical energy for these items.

Timing sequence of traffic signals shall be determined after consultation with the CITY; however, the decision of the District Director shall be final.

For traffic signals delegated to the CITY, maintenance of the designed timing shall be the responsibility of the CITY. Timing records shall be kept in both CITY Maintenance and Traffic branches.

COST SHARING OF ELECTRICAL FACILITIES
The STATE will not pay for the maintenance, installation, repair, servicing, nor power for ordinary street lighting; however, lighting at intersections, which qualify as safety lighting under warrants approved/accepted by the ST A TE, will be -paid for when approved and specifically authorized by the District Director. Where such lighting has been specifically authorized, the maintenance and operating costs thereof shall be shared between the STATE and the CITY on a pro rata basis in the same ratio as the number of legs in the intersection under each jurisdiction bears to the total number of legs.

The cost of maintaining traffic signals or other electrically operated traffic control devices now in place or those which may hereafter be installed at the intersection of any STATE highway route and any CITY street/road shall be shared between the STATE and the CITY on a pro rata basis in the same ratio as the number of legs in the intersection under each jurisdiction bears to the total number of legs. The same principle of cost distribution shall apply to freeway interchanges. The participation ratio shall be based on the ratio of the number of legs of the respective agencies to the total number of legs of the intersection.

Page 3 of 3 ends

39 THIS PAGE INTENTIONALLY LEFT BLANK
40 AGENDA ITEM NO. 8

AGENDA TRANSMITTAL

MEETING DATE:

February 21, 2023

CITY AGENDA ITEM:

Council Adoption of Resolution No. 2023-___: Accepting the Asphalt Rubber Cape Seal and Traffic Calming Project as Complete, and Authorizing the City Manager to Record the Notice of Completion for the Project.

FISCAL IMPACT:

There is no impact to the General Fund. The pavement portion of the Asphalt Rubber Cape Seal and Traffic Calming Project (Project) is funded with Senate Bill 1 (SB1) allocation (available SB1 fund of $993,648 in FY 2021-22) and the traffic calming portion of the Project is funded with Transportation Funds for Clean Air (TFCA) allocations ($80,920). No local match is required from either program.

STRATEGIC PLAN:

Provide Good Governance, Ensure Public Safety, and Enhance the Environment.

BACKGROUND:

On December 21, 2021, the City Council awarded the construction contract for the Project to VSS International, Inc. (Contractor) in the amount of $736,436, including a 10% contingency ($73,644) for a maximum construction cost of $810,080.

STAFF REPORT:

The Contractor has completed the work under the construction contract. Project completed the following:

Digout repairs and asphalt rubber cape seal on Village Drive, as well as on Whispering Bay Lane from Josiah Circle to Francisco Drive. This work also includes surface preparation streets, removal, and replacement of curb ramps to meet accessibility requirements, protection of existing utilities and pavement delineation.

Restriping the project street segments, including buffered bicycle lanes on Village Drive.

Traffic calming improvements (rectangular rapid flashing beacons, high visibility crosswalk, concrete curb bulbout, and curb ramp upgrades) at the existing pedestrian/student crossing on Whispering Bay Lane fronting Crystal Middle School.

The City has received, reviewed and approved the Contractor’s final invoice for this contract. The final construction contract is $800,121.05, which is $9,958.95 less than the approved maximum construction cost of $810,080.

VSS International, Inc. has completed the Project in an acceptable satisfactory manner, and it is now appropriate to file the Notice of Completion (NOC) with the County for the work completed. Staff recommends accepting the project as complete and authorizing the City Manager to file and record the NOC with the County, which will then start the one-year warranty period on the completed improvements.

STAFF RECOMMENDATION:

It is recommended that the City Council adopt Resolution No. 2023- ___: Accepting the Asphalt Rubber Cape Seal and Traffic Calming Project as Complete, and 41 Authorizing the City Manager to Record the Notice of Completion for the Project.

DOCUMENTS ATTACHED:
1 .

Resolution No. 2023-__: Accepting the Asphalt Rubber Cape Seal and Traffic Calming Project as Complete, and Authorizing the City Manager to Record the Notice of Completion for the Project.
2 .

Project Location Map.
3 .

Notice of Completion.
4 .

Photos.

PREPARED BY:

Nick Lozano, Sr. Associate Engineer
REVIEWED BY:

Nouae Vue, Public Works Director
APPROVED BY:

Greg Folsom, City Manager

ATTACHMENTS:
1 Resolution 2023-___ Accepting the Asphalt Rubber Cape Seal and Traffic Calming Project as Complete, and Authorizing the City Manager to Record the Notice of Completion.pdf 2 Project Location Map - Asphalt Rubber Cape Seal and Traffic Calming Project.pdf 3 Notice of Completion.pdf
4 Photos - Asphalt Rubber Cape Seal and Traffic Calming Project.pdf 42 1
2 3
4 5
6 7
8 9
10 11
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 27
28 RESOLUTION NO. 2023-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUISUN CITY

ACCEPTING THE ASPHALT RUBBER CAPE SEAL AND TRAFFIC CALMING

PROJECT AS COMPLETE, AND AUTHORIZING THE CITY MANAGER TO

RECORD THE NOTICE OF COMPLETION FOR THE PROJECT

WHEREAS, the C ity has received a Senate Bill 1 (SB1) allocation, specifically available SB1 fund of $993,648 in FY 2021-22, for the construction of the Asphalt Rubber Cape Seal and Traffic Calming Project (Project); and
WHEREAS, the City has also been awarded Transportation Funds for Clean Air (TFCA) allocation in the amount of $99,500 from the Solano Transportation Authority (STA), of which $80,920 is for the construction of traffic calming improvements on Whispering Bay Lane fronting Crystal Middle School; and
WHEREAS, on December 21, 2021, the City Council awarded the construction contract of $736,436, plus 10% for contingencies ($73,644), for the Project to VSS International, Inc.; and
WHEREAS, the construction contract includes performing digout repairs, asphalt rubber cape seal, and restriping on Village Drive as well as on Whispering Bay Lane from Josiah Circle to Francisco Drive, including buffered bicycle lanes on Village Drive and traffic calming improvements on Whispering Bay Lane fronting Crystal Middle School; and WHEREAS, VSS International, Inc. has completed all work under the contract for the Project, submitted a final invoice for a total project cost of $800,121.05, and is ready to receive a Notice of Completion.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Suisun City does hereby accept the improvements on the Asphalt Rubber Cape Seal and Traffic Calming Project as completed, and authorizes the City Manager to take such measures as necessary to execute and record the Notice of Completion.

PASSED AND ADOPTED at a Regular Meeting of the City Council of the City of Suisun City duly held on Tuesday, the 21st day of February 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

WITNESS my hand and the seal of said City this 21th day of February 2023.

Anita Skinner
City Clerk

43 Location Map
Asphalt Rubber Cape Seal and Traffic Calming Project
Village Drive and Whispering Bay Lane

PROJECT LOCATION
Village Drive

PROJECT LOCATION
Whispering Bay Lane
44 1
WHEN RECORDED MAIL TO:

Name Public Works Department

Street CITY OF SUISUN CITY
Address 701 CIVIC CENTER BLVD.

City & SUISUN CITY, CA 94585
State, Zip

No Fee, per code 27283

NOTICE OF COMPLETION

A.P.N.

Notice is hereby given that:

1. The undersigned is owner of the interest or estate stated below in the property hereinafter described.

2. The full name of the undersigned is City of Suisun City

3. The full address of the undersigned is 701 Civic Center Blvd.

Suisun City, CA 94585

4. The nature of the title of the undersigned is: In fee. N/A (If other than fee, strike “In fee” and insert, for example, “purchaser under contract of purchase,” or “lessee.”)

5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are: NONE

NAMES ADDRESSES

6. The names of the predecessors in the interest of the undersigned, if the property was transferred subsequent to the commencement of the work of improvement herein referred to: NONE

NAMES ADDRESSES

(If no transfer made, insert “none.”)

7. A work of improvement on the property hereinafter described was completed on: February 21, 2023

8. The name of the contractor, if any, for such work of improvement was VSS International, Inc.

(If no contractor for work of improvement as a whole, insert “none.”)

9. The property on which said work of improvement was completed is in the City of Suisun City , County of Solano , State of California, and is described as follows:

Asphalt Rubber Cape Seal and Traffic Calming Project

10. The street address of said property is Village Drive and Whispering Bay Lane (from Josiah Circle to Francisco Drive)

11. I declare under penalty of perjury the foregoing is true and correct.

Signature of
owner named
Dated: in paragraph 2

By Greg Folsom, City Manager
SPACE ABOVE THIS LINE FOR RECORDER’S USE

45 Photos
Asphalt Rubber Cape Seal and Traffic Calming Project
Village Drive and Whispering Bay Lane

Page 1 of 3 ends

Village Drive between Highway 12 and Coral Lane:

BEFORE
AFFTER
46 Photos
Asphalt Rubber Cape Seal and Traffic Calming Project
Village Drive and Whispering Bay Lane

Page 2 of 3 ends

Village Drive between Pintail Drive and Railroad Avenue:

BEFORE

AFFTER

47 Photos
Asphalt Rubber Cape Seal and Traffic Calming Project
Village Drive and Whispering Bay Lane

Page 3 of 3 ends

Whispering Bay Lane fronting Crystal Middle School:

BEFORE

AFFTER

48 AGENDA ITEM NO. 9

AGENDA TRANSMITTAL

MEETING DATE:

February 21, 2023

CITY AGENDA ITEM:

Council/Agency/Authority Approval of the Minutes of the Regular and/or Special Meetings of the Suisun City Council, Suisun City Council Acting as Successor Agency, and Housing Authority held on held on October 27, 2022, November 15, 2022, and February 7, 2023.

FISCAL IMPACT:

None

STRATEGIC PLAN:

Provide Good Governance.

BACKGROUND:

Pursuant to Government Code 40801, the City Clerk shall keep an accurate record of the proceedings of the City Council meetings. City Council minutes are prepared in a manner consistent with the intent of the Government Code. Minutes provide a record of when and where the meeting took place, type of meeting, and report any action taken, including the vote of each member of the City Council.

STAFF REPORT:

The minutes of the City Council, Suisun City Council Acting as Successor Agency, and Housing Authority meetings held on October 27, 2022, November 15, 2022, and February 7, 2023 are submitted for City Council review and approval.

STAFF RECOMMENDATION:

DOCUMENTS ATTACHED:
1 .

Minutes - October 27, 2022 Special Closed Session Meeting 2 .

Minutes - November 15, 2022 Special Closed Session Meeting 3 .

Minutes - February 3, 2023 Special Closed Session Meeting 4 .

Minutes - February 3, 2023 Regular Council/Successor Agency/Housing Authority Meeting

PREPARED BY:

Anita Skinner, City Clerk
REVIEWED BY:

Greg Folsom, City Manager
APPROVED BY:

Greg Folsom, City Manager

ATTACHMENTS:
1 October 27 2022 Minutes Special City Council Meeting 530 pm.pdf 2 November 15 2022 Minutes Special Closed Session Meeting 530 pm.pdf
3 February 7 2023 Minutes Special Closed Session Meeting 530 pm.pdf
4 February 7 2023 Minutes Regular Meeting 630
pm.pdf
49 DEPARTMENTS: AREA CODE (707)
ADMINISTRATION 421- 7300  PLANNING 421 - 7335  BUILDING 421- 7310  FINANCE 421- 7320 FIRE 425- 9133  RECREATION & COMMUNITY SERVICES 421- 7200  POLICE 421- 7373  PUBLIC WORKS 421 - 7340 SUCCESSOR AGENCY 421- 7309 FAX 421- 7366

CITY COUNCIL
Mayor
Alma Hernandez, Mayor Pro-Tem
Jane Day
Michael J. Hudson
Wanda Williams

CITY COUNCIL MEETING
First and Third Tuesday
Every Month

MINUTES

SPECIAL MEETING OF THE SUISUN CITY COUNCIL
THURSDAY, OCTOBER 27, 2022
5:30 P.M. VIA ZOOM
SUISUN CITY COUNCIL CHAMBERS -- 701 CIVIC CENTER BOULEVARD -- SUISUN CITY, CALIFORNIA

NOTICE
Pursuant to Government Code Section 54953, subdivision (b), and in accordance with the provisions of SB 361 (2021), the following Council/Successor Agency/Housing Authority meeting includes teleconference participation by:

Council/Board Member s Jane Day, M ichael Hudson, Wanda Williams, Mayor Pro Tem Alma Hernandez .

Teleconference locations are on file at City Hall, 701 Civic Center Blvd., Suisun City, CA 94585.

FACE MASKS ARE RE COMMENDED FOR MEMBERS OF THE PUBLIC WHILE IN CITY FACILITIES IF NOT FULLY VACCINATED. IF YOU DO NOT HAVE A FACE MASK, ONE WILL BE PROVIDED FOR YOU.

ZOOM MEETING INFORMATION:

WEBSITE: https://zoom.us/join
MEETING ID: 893 8364 2774
CALL IN PHONE NUMBER: (707) 438-1720

REMOTE PUBLIC COMMENT IS AVAILABLE FOR THE CITY COUNCIL MEETING BY EMAILING [email protected] (PRIOR TO 4pm) OR

VIA WEBSITE OR PHONE APPLICATION, ZOOM

(If attending the meeting via phone press *9 to raise your hand and *6 to unmute/mute for public comment.)

ROLL CALL
Vice Mayor Hernandez called the meeting to order at 5:32 pm with the following Council Members present:

PRESENT: Day, Hernandez, Hudson, Williams
ABSENT: None

CONFLICT OF INTEREST NOTIFICATION NONE
(Any items on this agenda that might be a conflict of interest to any Councilmembers should be identified at this time.)

50 October 27, 2022 City Council Page 2

PUBLIC COMMENT NONE
(Request by citizens to discuss any matter under our jurisdiction other than an item posted on this agenda per California Government Code §54954.3. Comments are limited to no more than 3 minutes unless allowable by the Mayor/Chair. Speaker cards are available on the table near the entry of the meeting room and should be given to the City Clerk. By law, no prolonged discussion or action may be taken on any item raised during the publ ic comment period, although informational answers to questions may be given and matters may be referred for placement on a future agenda.)

CLOSED SESSION
Pursuant to California Government Code Section 54950 the Suisun City Council will hold a Closed Session for the purpose of:

2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Name of case: Louisa Pickering and Michael Pickering (Plaintiffs) v. City of Suisun City (Defendants), et al - Case # FCS055707

Council entered into Closed Session at 5:34pm.

CONVENE OPEN SESSION
There were no announcements following Closed Session.

ADJOURNMENT
There being no further business the meeting was adjourned at

_______________________________
Anita Skinner, City Clerk
51 DEPARTMENTS: AREA CODE (707)
ADMINISTRATION 421 - 7300 ◼ PLANNING 4 2 1- 7 3 3 5 ◼ BUILDING 421 - 7310 ◼ FINANCE 421 - 7320 FIRE 4 2 5- 9 1 3 3 ◼ RECREATION & COMMUNITY SERVICES 421 - 7200 ◼ POLICE 421 - 7373 ◼ PUBLIC WORKS 421 - 7340 SUCCESSOR AGENCY 421 - 7309 FAX 421 - 7366

CITY COUNCIL
Mayor
Alma Hernandez, Mayor Pro-Tem
Jane Day
Michael J. Hudson
Wanda Williams

CITY COUNCIL MEETING
First and Third Tuesday
Every Month

MINUTES

SPECIAL MEETING OF THE SUISUN CITY COUNCIL
TUESDAY, NOVEMBER 15, 2022
5:30 P.M.

SUISUN CITY COUNCIL CHAMBERS -- 701 CIVIC CENTER BOULEVARD -- SUISUN CITY, CALIFORNIA

Council/Board Member s Jane Day, M ichael Hudson, Wanda Williams, Mayor Pro Tem Alma Hernandez .

Teleconference locations are on file at City Hall, 701 Civic Center Blvd., Suisun City, CA 94585.

FACE MASKS ARE RECOMMENDED FOR MEMBERS OF THE PUBLIC WHILE IN CITY FACILITIES IF NOT FULLY VACCINATED. IF YOU DO NOT HAVE A FACE MASK, ONE WILL BE PROVIDED FOR YOU.

THE CITY COUNCIL HAS RESUMED IN-PERSON MEETINGS IN ADDITION TO ZOOM. A LIMITED NUMBER OF SEATS ARE AVAILABLE, TO RESERVE A SEAT PLEASE CONTACT THE CITY CLERK AT [email protected] OR 707 421-7302.

ZOOM MEETING INFORMATION:

WEBSITE: https://zoom.us/join
MEETING ID: 874 2632 4682
CALL IN PHONE NUMBER: (707) 438-1720

REMOTE PUBLIC COMMENT IS AVAILABLE FOR THE CITY COUNCIL MEETING BY EMAILING [email protected] (PRIOR TO 4pm) OR

VIA WEBSITE OR PHONE APPLICATION, ZOOM

(If attending the meeting via phone press *9 to raise your hand and *6 to unmute/mute for public comment.)

ROLL CALL
Vice Mayor Hernandez called the meeting to order at 5:34pm with the following Council Members present:

PRESENT: Day, Hernandez, Hudson
ABSENT: Williams

CONFLICT OF INTEREST NOTIFICATION None
(Any items on this agenda that might be a conflict of interest to any Councilmembers should be identified at this time.) 52 November 15, 2022 City Council Page 2

PUBLIC COMMENT None
(Request by citizens to discuss any matter under our jurisdiction other than an item posted on this agenda per California Government Code §54954.3. Comments are limited to no more than 3 minutes unless allowable by the Mayor/Chair. Speaker cards are available on the table near the entry of the meeting room and should be given to the City Clerk. By law, no prolonged discussion or action may be taken on any item raised during the publ ic comment period, although informational answers to questions may be given and matters may be referred for placement on a future agenda.)

CLOSED SESSION
Pursuant to California Government Code Section 54950 the Suisun City Council will hold a Closed Session for the purpose of:

City Council

1. Conference with Legal Counsel - Existing Litigation
Name of case: Louisa Pickering and Michael Pickering (Plaintiffs) v. City of Suisun City (Defendants), et al - Case # FCS055707

Council entered into Closed Session at 5:37pm.

CONVENE OPEN SESSION
Conference call with Legal Counsel. Pickering terms not accepted by Council.

ADJOURNMENT
There being no further business the meeting was adjourned at 6:00 pm.

_________________________________
Anita Skinner, City Clerk
53 CITY COUNCIL CITY COUNCIL MEETING
Alma Hernandez, Mayor
Princess Washington, Mayor Pro Tem
Michael J Hudson, Member
Jenalee Dawson, Member
Amit Pal, Member

MINUTES

SPECIAL MEETING OF THE SUISUN CITY COUNCIL
AND

SUISUN CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE

REDEVELOPMENT AGENCY OF THE CITY OF SUISUN CITY
TUESDAY, FEBRUARY 7, 2023
5:30 PM

Suisun City Council Chambers - 701 Civic Center Boulevard - Suisun City, California

NOTICE
The following Council/Successor Agency /Housing Authority meeting may include teleconference participation by:

FACE MASKS ARE RECOMMENDED FOR MEMBERS OF THE PUBLIC WHILE IN CITY FACILITIES IF NOT FULLY VACCINATED. IF YOU DO NOT HAVE A FACE MASK, ONE WILL BE PROVIDED FOR YOU.

THE CITY COUNCIL HAS RESUMED IN-PERSON MEETINGS IN ADDITION TO ZOOM. A LIMITED NUMBER OF SEATS ARE AVAILABLE, TO RESERVE A SEAT PLEASE CONTACT THE CITY CLERK AT [email protected] OR 707 421-7302.

ZOOM MEETING INFORMATION:

WEBSITE: https://zoom.us/join
MEETING ID: 842 8982 8510
CALL IN PHONE NUMBER: (707) 438-1720

REMOTE PUBLIC COMMENT IS AVAILABLE FOR THE CITY COUNCIL MEETING BY EMAILING [email protected] (PRIOR TO 6 PM), VIA WEBSITE, OR ZOOM CALL IN PHONE NUMBER (707) 438 -1720

(If attending the meeting via phone press *9 to raise your hand and *6 to unmute/mute for public comment.)

ROLL CALL
Mayor Hernandez called the meeting to order at 5:31pm with the following Council Members present:

PRESENT: Dawson, Hernandez, Hudson, Washington
ABSENT: Pal (arrived at 5:35pm)

CONFLICT OF INTEREST NOTIFICATION None
(Any items on this agenda that might be a conflict of interest to any Councilmembers/Boardmembers should be identified at this time.)

54 PUBLIC COMMENT None
(Request by citizens to discuss any matter under our jurisdiction other than an item posted on this agenda per California Government Code §54954.3. Comments are limited to no more than 3 minutes unless allowable by the Mayor/Chair. Speaker cards are available on the table near th e entry of the meeting room and should be given to the City Clerk. By law, no prolonged discussion or action may be taken on any item raised during the public comment period, although informational answers to questions may be given and matters may be referred for placement on a future agenda.)

CLOSED SESSION
Pursuant to California Government Code Section 54950 the Suisun City Council and Suisun City Council Acting as Successor Agency will hold a Closed Session for the Purpose of:

City Council

1 CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION Discussion of potential significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) (1 potential case).

2 CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
Name of Case: Giddens v. City of Suisun City Case No. 2:14-cv-00943

3 CONFERENCE WITH LEGAL COUNSEL-- EXISTING LITIGATION
Name of Case: Moore v. City of Suisun City Case No. FCS058262

Council entered into Closed Session at 5:35pm.

CONVENE OPEN SESSION

ADJOURNMENT
There being no further business the meeting was adjourned at 6:33pm.

____________________________
Anita Skinner, City Clerk
55 CITY COUNCIL CITY COUNCIL MEETING
Alma Hernandez, Mayor
Princess Washington, Mayor Pro Tem
Michael J Hudson, Member
Jenalee Dawson, Member
Amit Pal, Member

MINUTES

REGULAR MEETING OF THE SUISUN CITY COUNCIL,

SUISUN CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE

REDEVELOPMENT AGENCY OF THE CITY OF SUISUN CITY,

AND HOUSING AUTHORITY
TUESDAY, FEBRUARY 7, 2023
6:30 PM

Suisun City Council Chambers - 701 Civic Center Boulevard - Suisun City, California

NOTICE
The following Council/Successor Agency/Housing Authority meeting may include teleconference participation by:

FACE MASKS ARE RECOMMENDED FOR MEMBERS OF THE PUBLICWHILE IN CITY FACILITIES IF NOT FULLY VACCINATED. IF YOU DO NOT HAVE A FACE MASK, ONE WILL BE PROVIDED FOR YOU.

THE CITY COUNCIL HAS RESUMED IN-PERSON MEETINGS IN ADDITION TO ZOOM. A LIMITED NUMBER OF SEATS ARE AVAILABLE, TO RESERVE A SEAT PLEASE CONTACT THE CITY CLERK AT [email protected] OR 707 421-7302.

ZOOM MEETING INFORMATION:

WEBSITE: https://zoom.us/join
MEETING ID: 860 6249 2012
CALL IN PHONE NUMBER: (707) 438-1720

REMOTE PUBLIC COMMENT IS AVAILABLE FOR THE CITY COUNCIL MEETING BY EMAILING [email protected] (PRIOR TO 6 PM), VIA WEBSITE, OR ZOOM CALL IN PHONE NUMBER (707) 438 -1720

(If attending the meeting via phone press *9 to raise your hand and *6 to unmute/mute for public comment.)

(Next Ord. No. – 799)
(Next City Council Res. No. 2023 – 10)
Next Suisun City Council Acting as Successor Agency Res. No. SA2023 - 01) (Next Housing Authority Res. No. HA2023 – 01)

City Attorney Gerli reported Item #2 from the 5:30pm Closed Session reached a settlement agreement and was unanimously approved by the Council.
56 ROLL CALL
Mayor Hernandez called the meeting to order at 6:44pm with the following Council Members present:

PRESENT: Dawson, Hernandez, Hudson, Pal, Washington
ABSENT: None

Pledge of Allegiance was led by Vice Mayor Washington.

Invocation was given by City Manager Greg Folsom.

CONFLICT OF INTEREST NOTIFICATION None
(Any items on this agenda that might be a conflict of interest to any Councilmembers / Boardmembers should be identified at this time.)

REPORTS (Informational items only.)

1 City Manager Update – (Folsom: [email protected]).
• Monthly update out tomorrow and highlights 2022 achievements • Attended the Fire Department Badge pinning on 1/27/23 • Attended the Marina Village topping out ceremony today where they put the top beam on the apartments
• Attended the League of Womens Voters to educate kids on civics and how city council meetings work
• Reminder that Monday, 2/20 is President’s Day and City Hall will be closed.

2 Microtransit Presentation – (Solano Transportation Authority).

Brandon Thompson gave the presentation. He recognized Executive Director Daryl Halls, and Director of Programs Ron Grassi who were in attendance, and on-line Debbie and Lorraine. A quarterly report will be given in April. Microtransit reservation phone number is 707-673-2129.

Council Members commented and asked clarifying questions. Mr. Thompson responded

PUBLIC COMMENT
Donna LeBlanc thanked Brandon for being receptive on her questions and seeing that children get to school safely.

3 Public Safety Committee – (Folsom: [email protected]).

Terry West, Committee Chairperson presented the report.

Council thanked Mr. West for the presentation.

PRESENTATION/APPOINTMENTS
(Presentations, Awards, Proclamations, Appointments).

4 Mayoral Appointments of Commissions and Committees – (Hernandez:
[email protected]).

Mosquito Abatement –
Mayor Hernandez reappointed Marlon Osum.

57 Motion by Mayor Hernandez to approve appointment and seconded by Council Member Hudson. Motion passed by the following vote:

AYES: Dawson, Hernandez, Hudson, Pal, Washington
NOES: None
ABSENT: None

Recreation, Parks, Marina and Arts Commission Appointments – Mayor Hernandez reappointed Eddrick Osborne and Aaron Sencil and appointed Essex Cook, Lilia Dardon, Jonathan Faria, John Harter and Donna LeBlanc.

Motion by Mayor Hernandez to approve appointments and seconded by Vice Mayor Washington. Motion passed by the following vote:

AYES: Dawson, Hernandez, Hudson, Pal, Washington
NOES: None
ABSENT: None

Several appointees thanked council for the appointment to the Commission.

PUBLIC COMMENT
(Request by citizens to discuss any matter under our jurisdiction other than an item posted on this agenda per California Government Code §54954.3. Comments are limited to no more than 3 minutes unless allowable by the Mayor/Chair. Speaker cards are available on the table near the entry of the meeting room and should be given to the City Clerk. By law, no prolonged discussion or action may be taken on any item raised during the public comment period, although informational answers to questions may be given and matters may be referred for placement on a future agenda.)

James Berg addressed concerns on City Ordinance 790 regarding the Planning Commission terms of appointment.

Shannon Hacker
Clerk Skinner read email comment regarding RFP for 1240 Kellogg Street and asked when a formal response will be given and when will the item be on an agenda.

Terry West commented February is Civil Grand Jury month; and gave a brief explanation of the grand jury.

Mike Wright, Grand Jury member, supplied applications for members of the public.

Jeremy Snyder, Police Officers Association President, voiced concerns about the department being short staffed and the city’s rise in crime as a result.

George Gyunn commented he was glad members of the Grand Jury spoke; attended Board of Supervisors meeting today were they voted to require 4/5th votes to pass items and suggested the city consider doing the same on some items; consider getting a new auditor, comments regarding dredging.

Steve Olry gave a salute to newly appointed volunteers; commented on city needing to focus on getting revenue; commented on ethics of personal matters being aired on Facebook and Next Door by some of the new council members.

58 James Berg voiced concerns about the RFP process on 1240 Kellogg and possible discrimination; thanked Lito Santo for his help in moving the homeless person from Grizzly Island Road.

Michael Anthony commended on 1240 Kellogg Street; requested copies of minutes but have not received them; property empty for 4 years, city is losing rent, property taxes and building is deteriorating rapidly.

Michelle Chavez thanked Public Works for cleaning up Hwy 12 and Grizzly Island Rd; voiced concerns about safety and liability of individuals acting on their own in this matter.

Donna LeBlanc commented the library will be closed for the upcoming Washington/Lincoln holidays; when will the Hwy 12 grant be brought back to council, plans must be completed before June, 2023 or we will lose the $2.1mil; asked for a follow-up Pete Dominguez memorial bench.

Brian Ferraro congratulated new council members; Hwy 12 upgrade progress; thank you to Lito Santos; trash is destroying our habitat; asked about an update on tractor supply property.

Joe Joyce congratulated newest Council member; glad Grizzley Island site was cleaned up; commented on the way the urgency was created, Next Door campaign to rid the person from Grizzl Island/Hwy 12 comments were unfounded.

COUNCIL COMMENTS

5 Council/Board Member Updates.

Council Member Dawson reported that she and Council Member Hudson have been working together on the illegal trash and dumping ad hoc have been making headway on resolutions; a formal update later this month.

Council Member Hudson commented they have been working on requirements for businesses to have dumpsters; public nuisance abatement; possible ways to collect fees; code updates to make them more enforceable; spoke with Debbie Ferguson, there may be some credits with ENG that may be available and is waiting for a response to help with solar lighting and solar cameras.

Council Member Pal commented as a new member has been meeting staff and working with Mr. Folsom on some ideas that may be coming forward in the next month; attended the Fire Department badge pinning; attended Rotary meeting as guest of Vice Mayor Washington.

Council Member Washington welcomed the new members of the Fire Department; attended a celebration for Black History Month at Marina Lounge; accompanied the F-S Chamber of Commerce as they engaged local businesses and encouraged the use of the new Shop Where You Live app; thanked Public Work Department and happy birthday to Jim Herrod who spearheaded the clean up on Grizzly Island; thank you to the public for wanting to see our city be beautiful and your commentaries; Mr.

Herrod plans a cleanup on Feb 14 and invites council to attend;

Mayor Hernandez extend gratitude to council for their assistance in this matter; legalities involved as this was not city property; she along with Council Members Dawson, Washington attended new council member conference; past weekend City Hall was the site for a Solano Youth Coalition event; appointed to Capitol Corridor Joint Powers Authority; next week onboarded on LAFCO; member of the joint committee with FS Unified School District and met last week and reporting out for School Tripper there were 600 trips for students in the month of January, reported complaints concerning congestion around Dan O’Root; Super Summer Academy taking place at Dan O’Root, Crescent and Suisun Elementaries; 59 BIT Bridge program taking place at Crystal Middle School beginning June 13th and special education summer programs. Additional information can be found at www.fsusd.org.

CONSENT CALENDAR
Consent calendar items requiring little or no discussion may be acted upon with one motion.

City Council

6 Council Consideration and possible action to adopt Resolution No. 2023 -11: A Resolution of the City Council of the City of Suisun City proclaiming a local emergency persists and authorizing the use of remote teleconference meeting procedures by the City’s legislative bodies, as authorized by government code section 54953(e) et seq., through no later than March 8, 2023 - (Folsom: [email protected]).

7 Council Adoption of Resolution No. 2023-12: Approving an Application for Funding and the Execution of a Grant Agreement and Any Amendments Thereto from the 2020 Community Development Block Grant Program Coronavirus Round 1 (CDBG -CV1) Notice of Funding Availability (NOFA) Dated June 5, 2020 – (Lofthus: [email protected]).

8 Council Adoption of Resolutions Amending the Citywide Classification and Compensation Plans as Follows: - (Penland: [email protected]).
a. Resolution No. 2023-13: Retitling the Housing Manager Classification to Housing Programs Manager and Amending the Class Specification; and b. Resolution No. 2023-14: Amending the Citywide Salary Schedule to Update the Job Title and Salary for the Housing Programs Manager Classification. 9 Council Adoption of Resolution No. 2023 -15: Amend the Community Services Officer Class Specifications – (Penland: [email protected]).

Joint City Council / Housing Authority

10 Fiscal Year 2021-22 Year End Budget Amendments: - (Deol: [email protected]). a. Council Adoption of Resolution No. 2023 -16: Adopting the 9th Amendment to the Annual Appropriation Resolution No. 2021 -57 to Appropriate Funding in Various Programs Citywide to Meet Actual Fiscal Year 2021 -22 Obligations Pursuant to Audit Determinations.
b. Housing Authority Board Adoption of Resolution No. HA 2023 -01: Adopting the 1st Amendment to the Annual Appropriation Resolution No. HA 2021 -01 to Appropriate Additional Funding to Meet Actual Fiscal Year 2021-22 Obligations Pursuant to Audit Determinations.

Joint City Council / Suisun City Council Acting as Successor Agency / Housing Authority

11 Council/Agency/Authority Approval of the Minutes of the Regular and/or Special Meetings of the Suisun City Council, Suisun City Council Acting as Successor Agency, and Housing Authority held on January 3, 2023, January 17, 2023, and January 24, 2023 – (Skinner:
[email protected]).

60 Item #8
Dan Healy, SCMPEA President
Clerk read email comment: SCMPEA represents the vacant Housing Manager position and opposes the reclassification of this position as implemented. The city recommends a 24% salary increase; meanwhile other current employees are awaiting their reclassification process. The city has demonstrated a priority to pay appropriately for this vacant position rather than paying appropriately for current staff. Please take the step of delaying this reclassification until the currently staffed reclassifications are completed.

Item 10
Donna LeBlanc asked clarifying questions on Page 45 & 46 regarding the taking of funds from certain accounts to pay for budget shortfalls for 2021 -22; asked what are “fiel d supplies”, government permit taxes and SLESF.

Finance Director Deol gave a brief response to her questions.

Motion by Council Member Hudson to approve Consent Calendar and seconded by Council Member Dawson. Motion passed by the following vote:

AYES: Dawson, Hernandez, Hudson, Pal, Washington
NOES: None
ABSENT: None

PUBLIC HEARING NONE

GENERAL BUSINESS

12. Presentation and discussion on maintenance and beautification of City -wide medians. – (Vue:
[email protected]).

Public Works Director Vue presented the report.

Council asked clarifying questions.

Director Vue responded to council questions and concerns.

Council discussion suggesting joint meeting with the Planning Commission.

Special meeting to get public involved.

Consensus for no external consultant to create a master plan.

No consensus for removal of medians.

PUBLIC COMMENT
Donna LeBlanc commented liked getting public involved, maybe a survey; asked if standards change would it affect anything already in process; non-main medians to do concrete; major two arteries (Sunset/Walters) maintain with drought tolerant plants.

REPORTS: (Informational items only)

13 Non-Discussion Items

61 ADJOURNMENT
There being no further business the meeting was adjourned at 8:51pm.

__________________________
Anita Skinner, City Clerk

62 AGENDA ITEM NO. 11

AGENDA TRANSMITTAL

MEETING DATE:

February 21, 2023

CITY AGENDA ITEM:

HEARING:

Council Adoption of Resolution No. 2023-___: Placing Liens for Unpaid Waste Collection Service Charges on Certain Lands Situated in the City of Suisun City, County of Solano, State of California.

FISCAL IMPACT:

Republic Services, Inc. is requesting that the City Council place liens on 256 delinquent solid waste accounts representing approximately $100,905.87 in uncollected solid waste collection service charges. The City’s General Fund will receive twenty dollars per lien and 1.0 percent of the total levy amount to be used as the recording fee and to offset the administrative costs associated with the lien and levy process. Through the lien and levy process, the City will collect on outstanding franchise fees totaling 13.0 percent of the uncollected solid waste service charges when the money actually is received.

STRATEGIC PLAN:

Provide Good Governance, Ensure Fiscal Solvency.

BACKGROUND:

Republic Services, Inc. provides solid waste collection service for properties located in the City of Suisun City. The Suisun City Code (SCC) Section 8.08.015 requires subscribers to pay the collection charge directly to Republic Services, Inc. In the event that a customer does not pay the collection charges, Republic Services, Inc. must prepare delinquent notices to notify each customer that the account is delinquent and could be subject to a lien/levy process whereby charges would be recorded against the property.

Republic Services, Inc. began actively pursuing collection of delinquent accounts in December 2001.

Republic Services, Inc. will request hearings three times per year in order for the Suisun City Council to consider enforcing the lien/levy process for delinquent waste charges

STAFF REPORT:

Republic Services, Inc. customers were compared with the owners of record to the parcel information database obtained from Solano County property records. Notification letters were mailed to all known property owners advising them of the lien and levy process. The letters informed the property owners that they could present their reasons for disputing the waste collection charges by either attending the hearing, or by sending letters to the Council prior to the hearing.

Republic Services, Inc. is asking that the City enforce SCC Section 8.08.170 by placing a special assessment/levying a lien on the properties that have delinquent charges. Republic Services, Inc. will verify accounts for payments prior to recording the special assessments

STAFF RECOMMENDATION:

It is recommended that the City Council:
1 .

Conduct a Hearing on the proposed liens; and
2 .

Adopt Resolution No. 2023-___: Placing Liens for Unpaid Waste Collection Service Charges on Certain Lands Situated in the City of Suisun City, County of Solano, State of California.

63 DOCUMENTS ATTACHED:
1 .

Resolution No. 2023-___: Placing Liens for Unpaid Waste Collection Service Charges on Certain Lands Situated in the City of Suisun City, County of Solano, State of California. 2 .

Exhibit A provides a listing of delinquent accounts, as compiled by Republic Services, Inc., and it will be updated and made available to the City Council in advance of the meeting.

PREPARED BY:

Lakhwinder Deol, Finance Director
REVIEWED BY:

Greg Folsom, City Manager
APPROVED BY:

Greg Folsom, City Manager

ATTACHMENTS:
1 Resolution 2023-___
Placing Liens for Unpaid Waste Collection Service Charges.pdf 2 Exhibit A Preliminary Lien List 2-14-23.pdf
64 1
2 3
4 5
6 7
8 9
10 11
12 13
14 15
16 17
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20 21
22 23
24 25
26 27
28 RESOLUTION NO. 2023-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUISUN CITY

PLACING LIENS FOR UNPAID WASTE COLLECTION SERVICE CHARGES

ON CERTAIN LANDS SITUATED IN THE CITY OF SUISUN CITY,

COUNTY OF SOLANO, STATE OF CALIFORNIA

WHEREAS, pursuant to the Suisun City Code (SCC) Section 8.08.015 owners of all occupied premises must subscribe to and pay for weekly waste collection service; and WHEREAS, the premises located in the City of Suisun City, County of Solano, State of California, and described in Exhibit A attached hereto and by this reference incorporated herein, were provided with waste collection service as required by the SCMC Section

8.08.015; and
WHEREAS, pursuant to the provisions of SCC Section 8.08.015 , all required notices were directed to owners of said properties and said owners failed to make payment for waste collection services as required; and
WHEREAS, as a result thereof, the City of Suisun City has incurred charges for delinquent waste collection charges and administrative costs, which amounts remain unpaid.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Suisun City that pursuant to SCC Section 8.08.170, the City Council does hereby lien said premises, in the amounts applicable to each specific premise as id entified in Exhibit A attached hereto and incorporated herein by this reference.

BE IT FURTHER RESOLVED that Exhibit A may be amended to delete any enumerated waste collection service charges and administrative costs paid before liens authorized hereby are forwarded to the County Recorder of Solano County, California.

BE IT FURTHER RESOLVED that the City Clerk is hereby directed to record this Resolution, together with Exhibit A as may be amended, with the Office of the County Recorder of Solano County, California.

BE IT FURTHER RESOLVED that the City Manager of the City of Suisun City is authorized to take such further actions as are necessary or appropriate to implement this Resolution and is also authorized to execute any other document(s) that may be necessary or appropriate to process or release said liens.

PASSED AND ADOPTED at a Regular Meeting of the City Council of the City of Suisun City held on Tuesday the 21st day of February 2023 by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

WITNESS my hand and the seal of said City this 21st day of February 2023.

Anita Skinner
City Clerk
65 PARCEL Owners Name Billing Address Billing Address Number Service Address Thru Charges Charge
Solano
CountyLien
ReleaseFee
Total
17418210 WILLIAMS JAMESM/WILLIAMSJAMESR 501ACAPULCOCT SUISUN CITYCA94585 501 ACAPULCO COURT 22/09 549.30 25.00 20.00 594.30 3210144 MAKIN JOHN/MAKINSOLEIL 706 ͲAALMONDST SUISUN CITYCA94585 706 ALMOND STREET 22/10 328.13 25.00 20.00 373.13 17321411 REY MICHAELJT 1319 AMADORWY SUISUN CITYCA94585 1319 AMADOR WAY 22/09 317.92 25.00 20.00 362.92 3735214 MYLES DEIRDREL&BRYANJT 1305 AMBERDR SUISUN CITYCA94585 1305 AMBER DRIVE 22/11 337.14 25.00 20.00 382.14 17438109 EVANS FREDDIEJ&TERESAJT 1760 ANDREWSCR SUISUN CITYCA94585 1760 ANDREWS CIRCLE 22/09 317.92 25.00 20.00 362.92 17438212 GOMEZ ADRIANV 1777 ANDREWSCR SUISUN CITYCA94585 1777 ANDREWS CIRCLE 22/09 152.38 25.00 20.00 197.38 17346109 MARTINEZ DAVIDJT 1011 ARMSBYWY SUISUN CITYCA94585 1011 ARMSBY WAY 22/12 346.15 25.00 20.00 391.15 3723411 THOMPSON WAYNELJRJT 510 AVALONWAY SUISUN CITYCA94585 510 AVALON WAY 22/09 612.32 25.00 20.00 657.32 17335413 SALINAS JOSEPHM&FJJT 1031 BARROWSDR SUISUN CITYCA94585 1031 BARROWS DRIVE 22/10 328.13 25.00 20.00 373.13 17350204 PRATER NICOLE/REYESMISTY 947 BEECHWOODCIR SUISUN CITYCA94585 947 BEECHWOOD CIR 22/10 328.13 25.00 20.00 373.13 17350308 AYMAR PATRICKM 942BEECHWOODCIR SUISUN CITYCA94585 942 BEECHWOOD CIR 22/12 346.15 25.00 20.00 391.15 17423308 PEPPERS MICHAEL&BRANDILJT 534 BELLAVISTADR SUISUN CITYCA94585 534 BELLA VISTADR 22/09 317.92 25.00 20.00 362.92 17430516 COLONY STARWOODHOMES 8665 EHATFORDDR.#200 SCOTTSDALE AZ85255 801 BELLA VISTADR 22/11 171.67 25.00 20.00 216.67 17429205 HIGHFILL KEVINS&EAJT 1510 BELLAVISTADR SUISUN CITYCA94585 1510 BELLA VISTADR 22/11 220.55 25.00 20.00 265.55 3208103 FENNIE DANA 5221 LONGVIEWLANE GREENWOOD CA95635 241 BENTON COURT 22/11 181.68 25.00 20.00 226.68 17337514 JOHNSTON MICHAEL/AGUILARͲJOHNSTONM 817BERINGWY SUISUN CITYCA94585 817 BERING WAY 22/12 346.15 25.00 20.00 391.15 3239137 LUCAS LINETTE 127 BIRCHWOODCT SUISUN CITYCA94585 127 BIRCHWOOD CT 22/11 344.17 25.00 20.00 389.17 17349602 FINLEY MAURICE/FINLEYRAMONA 1203 BITTERNWY SUISUN CITYCA94585 1203 BITTERN WAY 22/12 341.84 25.00 20.00 386.84 17337413 MCCLINTON ROOSEVELTJRJT 1005 BLACKSPURCT SUISUN CITYCA94585 1005 BLACKSPUR COURT 22/09 418.33 25.00 20.00 463.33 17337405 CASTANON LINA PO BOX15 SUISUN CITYCA94585 811 BLACKSPUR DRIVE 22/09 317.92 25.00 20.00 362.92 17302901 MARIA OTERO 823 BLOSSOMAVE SUISUN CITYCA94585 823 BLOSSOM AVENUE 22/10 314.00 25.00 20.00 359.00 17304607 BORLEK MICHAELR&CHARITYA 813 BLOSSOMAVE SUISUN CITYCA94585 813 BLOSSOM AVENUE 22/09 317.92 25.00 20.00 362.92 17309204 HUEY WILLIEJT 507 BLUEWINGDR SUISUN CITYCA94585 507 BLUE WINGDRIVE 22/10 328.13 25.00 20.00 373.13 17314116 GAVGAVIAN BOGHOS&WILMAJT 522 BLUEWINGDR SUISUN CITYCA94585 522 BLUE WINGDR 22/10 328.13 25.00 20.00 373.13 17349319 OLIVER JOYCEV 1002 BLUEJAYDR. SUISUN CITYCA94585 1002 BLUEJAY DR 22/11 337.14 25.00 20.00 382.14 17349418 GWEN WOOD 1021 BLUEJAYDR. SUISUN CITYCA94585 1021 BLUEJAY DR 22/09 337.51 25.00 20.00 382.51 3247220 VU CUONG&JULIE 718 BREAKWATERCR SUISUN CITYCA94585 718 BREAKWATER CIR 22/10 328.13 25.00 20.00 373.13 3247305 SOSSAMAN JERAMY&SHARON 719 BREAKWATERCR SUISUN CITYCA94585 719 BREAKWATER CIR 22/11 484.64 25.00 20.00 529.64 17356102 CRATER THOMAS&LATWANAJT 223 BRIDGEWATERCR SUISUN CITYCA94585 223 BRIDGEWATER CIRC 22/10 328.13 25.00 20.00 373.13 3236216 GONZALEZ DAVID 75 BUENAVISTAAVE SUISUN CITYCA94585 75 BUENA VISTAAVENU 22/10 328.13 25.00 20.00 373.13 3215117 CRATZ ANTHONYLTR 215 CALIFORNIAST SUISUN CITYCA94585 215 CALIFORNIA STREE 22/10 328.13 25.00 20.00 373.13 3731221 BARKER STEVENKENT PO BOX802 HEALDSBURG CA95448 1150 CAMELLIA LANE 22/10 299.96 25.00 20.00 344.96 17330107 SMITH CHERYLD 910 CANADAGOOSEDR SUISUN CITYCA94585 910 CANADA GOOSEDR 22/10 328.13 25.00 20.00 373.13 17317204 MELGOZA SERGIO/MELGOZAALICIA 1110 CANARYDR SUISUN CITYCA94585 1110 CANARY DRIVE 22/12 346.15 25.00 20.00 391.15 17317215 CUNNINGHAM ADAMM 816 CANARYDR SUISUN CITYCA94585 816 CANARY DRIVE 22/12 208.24 25.00 20.00 253.24 17303102 DESARMES MARIEL 516 CANVASBACKDR SUISUN CITYCA94585 516 CANVASBACK DRIVE 22/10 253.97 25.00 20.00 298.97 17422411 JOSEPH TOMLINSON 710 CAPISTRANODR SUISUN CITYCA94585 710 CAPISTRANO DRIVE 22/12 337.12 25.00 20.00 382.12 17429502 MUELA NICHOLASA 807 CAPISTRANODR SUISUN CITYCA94585 807 CAPISTRANO DRIVE 22/11 337.14 25.00 20.00 382.14 17449122 KELLEY ELIZABETH 1776 CARSWELLCT SUISUN CITYCA94585 1776 CARSWELL COURT 22/09 317.92 25.00 20.00 362.92 17449208 RUSSELL EWANC 1700 CARSWELLLN SUISUN CITYCA94585 1700 CARSWELL LANE 22/11 483.73 25.00 20.00 528.73 3247205 BUIE SAMUEL&ALANAJT 711 CATALINACR SUISUN CITYCA94585 711 CATALINA CIRCLE 22/10 328.13 25.00 20.00 373.13

y,//d
66 17357208 FULLEN STEVE/FULLENCRISTINA 311 CHILDSCT SUISUN CITYCA94585 311 CHILDS COURT 22/12 346.15 25.00 20.00 391.15 3234319 KHUU TUANANHTR 508 KINGSWAY SUISUN CITYCA94585 88 CHIPMAN LANE 22/10 328.13 25.00 20.00 373.13 3723211 LOVELAND ESTHERG 412 CHYRLWY SUISUN CITYCA94585 412 CHYRL WAY 22/12 337.12 25.00 20.00 382.12 17356223 BROWN MIKELR 202 CLEARBROOKCT SUISUN CITYCA94585 202 CLEARBROOK COURT 22/11 266.00 25.00 20.00 311.00 17373107 RAMOND &MEWILLISIII 224 CLOVERLEAFCIR SUISUN CITYCA94585 224 CLOVERLEAF CIRCL 22/12 346.15 25.00 20.00 391.15 17373313 SAUCEDO MANUEL/SAUCEDOREGINA 251 CLOVERLEAFCR SUISUN CITYCA94585 251 CLOVERLEAF CIRCL 22/10 328.13 25.00 20.00 373.13 17373318 MCLEOD SHALANDAN/HAMILTONRICKYL 231CLOVERLEAFCR SUISUN CITYCA94585 231 CLOVERLEAF CIRCL 22/11 190.17 25.00 20.00 235.17 17374307 WATSON DANIELLE 268 CLOVERLEAFCR SUISUN CITYCA94585 268 CLOVERLEAF CIRCL 22/12 346.15 25.00 20.00 391.15 17310319 JACK ANNIEM 537 COOTLN SUISUN CITYCA94585 537 COOT LANE 22/10 272.57 25.00 20.00 317.57 3216401 NAGRA PARDEEPS&SARJEETJT 501 CORDELIAST SUISUN CITYCA94585 501 CORDELIA STREET 22/10 290.52 25.00 20.00 335.52 17319302 CRINER WILLIAMR&JULIEAJT 707 CRANEDR SUISUN CITYCA94585 707 CRANE DRIVE 22/11 446.64 25.00 20.00 491.64 17355105 RIO WAYNEIJR 949 CRAVENDR SUISUN CITYCA94585 949 CRAVEN DR 22/12 346.15 25.00 20.00 391.15 17355206 PERKINS SMITHELAINEYVONNE 914 CRAVENDR SUISUN CITYCA94585 914 CRAVEN DRIVE 22/09 317.92 25.00 20.00 362.92 17355209 KIRK ARTHURA&SUSIEV 920 CRAVENDR SUISUN CITYCA94585 920 CRAVEN DRIVE 22/10 431.84 25.00 20.00 476.84 17355309 MORALES JEANINES 931 CRAVENDR SUISUN CITYCA94585 931 CRAVEN DRIVE 22/11 535.62 25.00 20.00 580.62 174210030 DELGADILLO MARIAGUADALUPETR 2011 OLIVEAV ST. 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SUISUN CITYCA94585 224 MAPLE STREET 22/12 288.46 25.00 20.00 333.46 3224509 KRIPAITIS MICHAELJ 233 MAPLEST SUISUN CITYCA94585 233 MAPLE STREET 22/12 340.24 25.00 20.00 385.24 32301120 ESGEM LLC PO BOX806 NOVATO CA94948 423 MARINA BLVD 22/12 346.15 25.00 20.00 391.15 17440507 SORIANO VALENTINR&HMJT 1621 MAXWELLLN SUISUN CITYCA94585 1621 MAXWELL LANE 22/11 337.14 25.00 20.00 382.14 17440603 JONES ERIC&MASHONJT 1608 MAXWELLLN SUISUN CITYCA94585 1608 MAXWELL LANE 22/11 343.64 25.00 20.00 388.64 17360111 TINSLEY ACACIAJ&DANIELDJT 304MAYFIELDCIR SUISUN CITYCA94585 304 MAYFIELD CIRCLE 22/11 337.14 25.00 20.00 382.14 17381106 CHENIER JOSEPHJJR PO BOX1853 TRAVIS AFBCA94535 1239 MCCOY CREEKWAY 22/12 346.15 25.00 20.00 391.15 17440401 DOMINGUEZ REALYND&KEVIN/DOMINGUE 1600MCGUIRECIR SUISUN CITYCA94585 1600 MCGUIRE CIRCLE 22/11 356.57 25.00 20.00 401.57 17443209 MAXIE RUSSELLD/MAXIESINAMIR1665MCGUIRECR SUISUN CITYCA94585 1665 MCGUIRE CIRCLE 22/12 346.15 25.00 20.00 391.15 17443216 TOBOLA IRENE&EUGENIOPJT 1617 MCGUIRECR SUISUN CITYCA94585 1617 MCGUIRE CIRCLE 22/09 208.99 25.00 20.00 253.99 17380306 WILLIE TURNER 430 MEEHANCT SUISUN CITYCA94585 430 MEEHAN COURT 22/09 317.92 25.00 20.00 362.92 3719219 ENAULT WILLIAMW&DOLORESJT 1203 MICHAELCT SUISUN CITYCA94585 1203 MICHAEL COURT 22/11 179.56 25.00 20.00 224.56 17342315 HUBBARD ML&HANNELOREJT 1449 MONITORAV SUISUN CITYCA94585 1449 MONITOR AVENUE 22/11 180.68 25.00 20.00 225.68 17430322 SHANNON RUSSELL 722 MONTECARLODR SUISUN CITYCA94585 722 MONTE CARLODRIV 22/09 317.92 25.00 20.00 362.92 3215112 WADDELL ANEKKA 210 MORGANST SUISUN CITYCA94585 210 MORGAN STREET 22/11 280.81 25.00 20.00 325.81 3215607 WEISS DIANNE 2428 NHUMBOLDTBLVD MILWAUKEE WI53212 406 MORGAN STREET 22/09 317.92 25.00 20.00 362.92 3239121 TAH 2017Ͳ1BORROWERLLC 1508 BROOKHOLLOWDR. SANTA ANACA92705 58 MOSSWOOD DRIVE 22/09 317.92 25.00 20.00 362.92 3240102 BRANDON SPHAR 50 MOSSWOODDR. SUISUN CITYCA94585 50 MOSSWOOD DRIVE 22/10 328.13 25.00 20.00 373.13 17317607 CORTES JOSELUISGODINEZJT 570 CLOVERDR TURLOCK CA95380 902 MURRE WAY 22/10 328.13 25.00 20.00 373.13 3234106 WELCH NANCY&JIMJT 508 NADELDR SUISUN CITYCA94585 508 NADEL DRIVE 22/10 328.13 25.00 20.00 373.13 3239201 PHIPPS KEVINM 114 CORRINNECT SAN RAMONCA94583 98 NEWPORT WAY 22/10 391.98 25.00 20.00 436.98 3239202 CHUATAKOON RYAN 96 NEWPORTWY SUISUN CITYCA94585 96 NEWPORT WAY 22/12 307.72 25.00 20.00 352.72 17345509 RUBIO JOHNT&SUSYJT 823 OSPREYWY SUISUN CITYCA94585 823 OSPREY WAY 22/12 346.15 25.00 20.00 391.15 17431401 CADDELL DALEJAMESJR 730 PALERMODR SUISUN CITYCA94585 730 PALERMO DRIVE 22/10 328.13 25.00 20.00 373.13 17431412 GIBSON RONALDL 700 PALERMODR SUISUN CITYCA94585 700 PALERMO DRIVE 22/12 317.04 25.00 20.00 362.04 17380510 DAVID MILLER 425 PEARCECT SUISUN CITYCA94585 425 PEARCE COURT 22/09 317.92 25.00 20.00 362.92 17326229 JOSE PALMA 1412 PELICANWY SUISUN CITYCA94585 1412 PELICAN WAY 22/11 337.14 25.00 20.00 382.14 17362145 WILLIAMS LOUISETR 607 PEYTONIACT SUISUN CITYCA94585 607 PEYTONIA COURT 22/12 346.15 25.00 20.00 391.15 17323205 VALLEJO REYESD&VKJT 1116 PHEASANTDR SUISUN CITYCA94585 1116 PHEASANT DRIVE 22/09 317.92 25.00 20.00 362.92 3733111 JACKSON MELVORA 736 MORISSETTEWAY VACAVILLE CA95687 1343 PHILIP WAY 22/11 168.57 25.00 20.00 213.57 37331090 TODD HOGLUND 1339 PHILLIPWAY SUISUN CITYCA94585 1339 PHILLIP WAY 22/11 363.80 25.00 20.00 408.80 173062080 JACKSON ͲMCCLAINKIRSTEN 343 PINTAILDR SUISUN CITYCA94585 343 PINTAIL DR. 22/09 376.46 25.00 20.00 421.46 17304438 JOVIAN COLBERT 318 PINTAILDR SUISUN CITYCA94585 318 PINTAIL DRIVE 22/12 346.15 25.00 20.00 391.15 17318720 GONZALEZ JOSE/GONZALEZSANDRA 1117 PINTAILDR SUISUN CITYCA94585 1117 PINTAIL DRIVE 22/11 176.46 25.00 20.00 221.46 17331224 JOSE SANCHEZ 1405 PINTAILDR SUISUN CITYCA94585 1405 PINTAIL DRIVE 22/10 328.13 25.00 20.00 373.13 17341230 GREER VIRGINIA 3275 QUAILHOLLOWDR. FAIRFIELD CA94534 1425 PLUMAS DRIVE 22/12 337.12 25.00 20.00 382.12 17313303 BERDAK, SALVATORED 813 POCHARDWAY SUISUN CITYCA94585 813 POCHARD WAY 22/10 328.13 25.00 20.00 373.13 17371204 WELLS FARGOBKNA2006Ͳ1 260 POTREROST SUISUN CITYCA94585 260 POTRERO STREET 22/11 158.93 25.00 20.00 203.93 17335432 KAREN MILES 1022 PRAIRIEDR SUISUN CITYCA94585 1022 PRAIRIE DR 22/11 212.34 25.00 20.00 257.34 17335435 EVANS KAYLE&ANNJT 1016 PRAIRIEDR SUISUN CITYCA94585 1016 PRAIRIE DR 22/09 191.92 25.00 20.00 236.92 17335512 MCELROY PATRICKH&JANMJT 1013 PRAIRIEDR SUISUN CITYCA94585 1013 PRAIRIE DR 22/10 328.13 25.00 20.00 373.13 17341208 JACKSON ERNESTN&BETTYAJT 1418 PROSPECTWY SUISUN CITYCA94585 1418 PROSPECT WAY 22/11 337.14 25.00 20.00 382.14 69 17341209 COTTRILL CECELIAJ&JATR 1416 PROSPECTWY SUISUN CITYCA94585 1416 PROSPECT WAY 22/12 373.26 25.00 20.00 418.26 17341215 DARDEN BEVERLY 1404 PROSPECTWY SUISUN CITYCA94585 1404 PROSPECT WAY 22/09 317.92 25.00 20.00 362.92 17341216 CARLINO YETSEMANITHC/CARRASCOAGUS 1402PROSPECTWAY SUISUN CITYCA94585 1402 PROSPECT WAY 22/12 339.83 25.00 20.00 384.83 17304303 TAH 20174BORROWERLLC 1508 BROOKHOLLOWDR. SANTA ANACA92705 815 REDHEAD WAY 22/11 492.82 25.00 20.00 537.82 17374318 RODGERS TRUSTS 228 REDSTONECIR SUISUN CITYCA94585 228 REDSTONE CIR 22/09 211.45 25.00 20.00 256.45 17374217 CRAIG KEVINC 277 RESTONECR SUISUN CITYCA94585 277 REDSTONE CIR 22/11 315.97 25.00 20.00 360.97 17374219 HOLMES RHONDA 269 REDSTONECR SUISUN CITYCA94585 269 REDSTONE CIR 22/10 328.13 25.00 20.00 373.13 17374320 NAZARENO BRYANJ/NAZARENOMP 236 REDSTONECR SUISUN CITYCA94585 236 REDSTONE CIR 22/12 227.40 25.00 20.00 272.40 17365205 STEWART DEBRAJ&GLENNKJT 328 RIDGECRESTCIRCLE SUISUN CITYCA94585 328 RIDGECREST CIR 22/10 328.13 25.00 20.00 373.13 17364503 VIDRIO MARIO 471 CARNATIONDR FAIRFIELD CA94533 345 RIDGECREST CIR 22/11 337.14 25.00 20.00 382.14 17308408 TUBBS TEANETA 700 RINGNECKLN SUISUN CITYCA94585 700 RING NECKLANE 22/10 328.13 25.00 20.00 373.13 17308417 SIMS CLARAELIZABETHTR PO BOX1185 SUISUN CITYCA94585 600 RING NECKLANE 22/10 328.13 25.00 20.00 373.13 3240508 ABAD RAFAELG&KIKUOJT 85 RODONDOAV SUISUN CITYCA94585 85 RODONDO AVE 22/10 328.13 25.00 20.00 373.13 3211302 BRYAN JAYM&GAILETR PO BX18304 SOUTH LAKETAHOECA96151 205 SACRAMENTO ST 22/12 1038.44 25.00 20.00 1083.44 3212110 SCHETTLER ERNESTBP O BOX20112 PORTLAND OR97294 303 SACRAMENTO ST 22/09 317.92 25.00 20.00 362.92 3212113 SMITH LORELENEJ 305 SACRAMENTOST#B SUISUN CITYCA94585 305 SACRAMENTO ST 22/09 317.92 25.00 20.00 362.92 3718027 RUTTENBERG JOSEPHA&JLJT 409 SARAHWY SUISUN CITYCA94585 409 SARAH WAY 22/12 346.15 25.00 20.00 391.15 17303503 TAYLOR ROBERTJ&PAULINEMJT 827SCAUPLN SUISUN CITYCA94585 827 SCAUP LANE 22/10 328.13 25.00 20.00 373.13 3212108 TRAHAN VALERIET 612 SCHOOLST. SUISUN CITYCA94585 612 SCHOOL ST 22/09 317.92 25.00 20.00 362.92 3215406 CRUZ RUTHL 912 SCHOOLST SUISUN CITYCA94585 912 SCHOOL ST 22/10 328.13 25.00 20.00 373.13 17303802 ARZADON LEILAC&JESUSC 825 SCOTERWAY SUISUN CITYCA94585 825 SCOTER WAY 22/09 226.37 25.00 20.00 271.37 17364526 PURVIS LATAMEINIAJANEAN 940 SHADYWOODCR SUISUN CITYCA94585 940 SHADYWOOD CIR 22/11 337.14 25.00 20.00 382.14 17322524 DEBORAH HUNTER 1408 SHASTAST SUISUN CITYCA94585 1408 SHASTA ST 22/12 346.15 25.00 20.00 391.15 17306311 MOORE YONE 403 SHOVELLERDR SUISUN CITYCA94585 403 SHOVELLER DR 22/11 337.14 25.00 20.00 382.14 3732207 FORTIN CHRISD 369 SILKOAKDR SUISUN CITYCA94585 369 SILK OAKDRIVE 22/11 337.14 25.00 20.00 382.14 17320411 HOLMES SANDRAF&WILLIAMRJT 608SKYLARKDR SUISUN CITYCA94585 608 SKYLARK DRIVE 22/11 337.14 25.00 20.00 382.14 17320413 RUVALCABA MARCOAJR/RUVALCABAMARC 604SKYLARKDR. SUISUN CITYCA94585 604 SKYLARK DRIVE 22/11 337.14 25.00 20.00 382.14 17320501 RYAN FENNIE 605 SKYLARKDR SUISUN CITYCA94585 605 SKYLARK DRIVE 22/10 328.13 25.00 20.00 373.13 17320505 WALLER MICHAELEII 613 SKYLARKDR SUISUN CITYCA94585 613 SKYLARK DRIVE 22/12 346.15 25.00 20.00 391.15 32113120 CAMPOS DANIELRUEDA 177 MOLINAST VALLEJO CA94591 206 SOLANO ST 22/12 434.09 25.00 20.00 479.09 3211307 HALL STEPHENE 224 SOLANOST SUISUN CITYCA94585 224 SOLANO STREET 22/11 337.14 25.00 20.00 382.14 17358135 ROSE JAMESN 201 SPINNEYWAY SUISUN CITYCA94585 201 SPINNEY WAY 22/11 337.14 25.00 20.00 382.14 17302303 BOBSHOSKY JOSEPHE/BOBSHOSKYLINDSI 318SPOONBILLLN SUISUN CITYCA94585 318 SPOONBILL LANE 22/11 328.54 25.00 20.00 373.54 17304430 NYLA HECKNANN 800 SPOONBILL SUISUN CITYCA94585 800 SPOONBILL LANE 22/10 328.13 25.00 20.00 373.13 17338123 JOHN A&NANCYKFORD 916 STELLERWY SUISUN CA94585 916 STELLER WAY 22/10 328.13 25.00 20.00 373.13 17338126 PRUITT HAILEYS 910 STELLERWY SUISUN CITYCA94585 910 STELLER WAY 22/09 311.38 25.00 20.00 356.38 17338127 ALEMU DEREJE 908 STELLERWY SUISUN CITYCA94585 908 STELLER WAY 22/12 346.15 25.00 20.00 391.15 17338130 INGRAM JENNIFER/INGRAMMICHAEL902STELLERWY SUISUN CITYCA94585 902 STELLER WAY 22/12 346.15 25.00 20.00 391.15 174513040 DAVID KNOTT 1702 STONEMAN SUISUN CITYCA94585 1702 STONEMAN 22/12 361.97 25.00 20.00 406.97 174514070 NATI ROBERTOR/NATIGIZELLE 1782 STONEMANDR SUISUN CITYCA94585 1782 STONEMAN DR 22/12 195.60 25.00 20.00 240.60 3738025 PERION BRIAN&KAMMY 1161 STRAWBERRYLANE SUISUN CITYCA94585 1161 STRAWBERRY LANE 22/12 334.72 25.00 20.00 379.72 17301006 MCCLOSKEY REGINATR PO BOX711 DALLAS TX75221 801 SUNSET AVENUE 22/10 4725.61 25.00 20.00 4770.61 17320310 BALANDRAN ADRIANAG 408 CHYRLWAY SUISUN CITYCA94585 603 SWALLOW COURT 22/09 317.92 25.00 20.00 362.92 17325501 MOZQUEDA LETICIA/VELAZQUEZROBERTO 1401SWIFTCT SUISUN CITYCA94585 1401 SWIFT COURT 22/11 206.34 25.00 20.00 251.34 17376208 KEETON TAROYLT&ZENOBIANJT 275TAMARISKCR SUISUN CITYCA94585 275 TAMARISK CIRCLE 22/10 328.13 25.00 20.00 373.13 3246303 ELLIOTT JAYW4 0 TEAROSEWY SUISUN CITYCA94585 40 TEA ROSEWAY 22/09 442.20 25.00 20.00 487.20 70 3730301 POWERS EUGENEC&LINDAEJT 1436 LANGLEYWY SUISUN CITYCA94585 500 THOMAS CIRCLE 22/12 346.15 25.00 20.00 391.15 3730306 OLVERA MIGUELA 518 THOMASCR SUISUN CITYCA94585 518 THOMAS CIRCLE 22/10 128.13 25.00 20.00 173.13 17370101 MARRERO CHERISEL 1407 TILLMANST SUISUN CITYCA94585 1407 TILLMAN STREET 22/09 317.92 25.00 20.00 362.92 17329216 COLBERT TAMARAJ 908 TRUMPETERCT SUISUN CITYCA94585 908 TRUMPETER CT 22/12 307.72 25.00 20.00 352.72 17447305 ANTHONY EDDIE&ATRESE 516 SKYLARKDR. SUISUN CITYCA94585 1616 TUCSON CIRCLE 22/12 346.15 25.00 20.00 391.15 17343502 DENISE YAP 831 TULARECR SUISUN CITYCA94585 831 TULARE CIRCLE 22/12 346.15 25.00 20.00 391.15 17437209 JOSEPH LOVELY 1647 VANDENBURGCR SUISUN CITYCA94585 1647 VANDENBERG CIR 22/10 253.13 25.00 20.00 298.13 17424522 MATTHEWS KARENLYNNE 1734 VENTURAWY SUISUN CITYCA94585 1734 VENTURA WAY 22/12 346.15 25.00 20.00 391.15 17425410 SMITH JOER&EUNICEM 1714 VENTURAWY SUISUN CITYCA94585 1714 VENTURA WAY 22/10 328.13 25.00 20.00 373.13 3243110 MONTELONGO KENNETHD&NRJT 935 KINGRICHARDSCT EL DORADOHILLSCA95672 402 VINEWOOD COURT 22/12 310.71 25.00 20.00 355.71 17320227 GUTIERREZ SARED 1201 WAXWINGLN SUISUN CITYCA94585 1201 WAXWING LANE 22/11 723.85 25.00 20.00 768.85 17344406 JASON PENA 1010 WESTWINDWY SUISUN CITYCA94585 1010 WESTWIND WAY 22/09 317.92 25.00 20.00 362.92 17344412 LOFTON MARTEL/LOFTONMELISSA 1022 WESTWINDWY SUISUN CITYCA94585 1022 WESTWIND WAY 22/11 492.82 25.00 20.00 537.82 17320202 ARJENIZ RAYGOZA 1118 WHIPPORWILLWY SUISUN CITYCA94585 1118 WHIPPORWILL WAY 22/09 317.92 25.00 20.00 362.92 17320204 HUKILL WILLIAMM 1114 WHIPPORWILLWY SUISUN CITYCA94585 1114 WHIPPORWILL WAY 22/12 346.15 25.00 20.00 391.15 3232303 MORGAN VALENTINA 722 WHISPERINGBAYLN SUISUN CITYCA94585 722 WHISPERING BAYLN 22/12 346.15 25.00 20.00 391.15 3232302 HAWES PETERJTR 39764 SHARONAVE DAVIS CA95616 720 WHISPERING BAYLN 22/11 366.30 25.00 20.00 411.30 17335210 SCHMALTZ ROYE&JULIAMJT 1020 WHISTLERDR SUISUN CA94585 1020 WHISTLER DRIVE 22/10 195.83 25.00 20.00 240.83 17312304 MENDOZA MILTON&MARIBELJT 607 WHITEWINGCT SUISUN CITYCA94585 607 WHITE WINGCT 22/10 225.50 25.00 20.00 270.50 17336521 STEWART SHARON/STEWARTJOHNT 1030 WHOOPERWY SUISUN CITYCA94585 1030 WHOOPER WAY 22/12 377.90 25.00 20.00 422.90 17308201 ROSALES JORGERC/ARANGONATHALIEM 626WIGEONWY SUISUN CITYCA94585 626 WIGEON WAY 22/10 319.96 25.00 20.00 364.96 17344301 BROWN GREGORYS&SAWOIJT 1010 WINTERSWY SUISUN CA94585 1010 WINTERS WAY 22/10 328.13 25.00 20.00 373.13 17313102 WAKEFIELD REGINA 536 WOODDUCKDR SUISUN CITYCA94585 536 WOOD DUCKDRIVE 22/10 328.13 25.00 20.00 373.13 17318204 GIVENS, GREGORYR 704 WOODLARKDR SUISUN CITYCA94585 704 WOODLARK DRIVE 22/10 328.13 25.00 20.00 373.13 17323213 TOWNSEND KENNETHD&SUSANJT 3525 VALLEYVIEWCT FAIRFIELD CA94534 515 WOODLARK DRIVE 22/12 346.15 25.00 20.00 391.15 3719110 CHURCHWELL NICKOLAUSA 1301 WORLEYRD SUISUN CITYCA94585 1301 WORLEY ROAD 22/12 346.15 25.00 20.00 391.15 3719241 ORENIA LIBERTY 1213 WORLEYRD SUISUN CITYCA94585 1213 WORLEY ROAD 22/10 110.45 25.00 20.00 155.45 3719242 SCHULT GLORIAL 1215 WORLEYWY SUISUN CA94585 1215 WORLEY ROAD 22/12 346.15 25.00 20.00 391.15 17376213 DILES CALVIN&ROBYNJT 201 YARROWCT SUISUN CITYCA94585 201 YARROW COURT 22/12 195.60 25.00 20.00 240.60 17345502 VARGAS ͲDURANELIAS 830 YOSEMITEWY SUISUN CITYCA94585 830 YOSEMITE WAY 22/09 317.92 25.00 20.00 362.92 17326224 SMITH BENJAMIN/SMITHCAMILLA 6300 FACTORAVE SUISUN CITYCA94585 505 YUBA COURT 22/12 346.15 25.00 20.00 391.15 CONTROLTOTALS... 256 Records 89385.87 6400.00 95785.87 100905.87 71 THIS PAGE INTENTIONALLY LEFT BLANK
72 AGENDA ITEM NO. 12

AGENDA TRANSMITTAL

MEETING DATE:

February 21, 2023

CITY AGENDA ITEM:

Council Adoption of Resolution No. 2023-___: Adopting the 3rd Amendment to the Annual Appropriation Resolution No. 2022-90 to Appropriate Mid-Year Budget Adjustments for Additional Costs in Various Accounts Organization Wide.

FISCAL IMPACT:

This is an informational report regarding the financial condition of the City’s General Fund and Other Funds, as such, has no actual fiscal impact. The proposed mid-year adjustments have increased the projected revenues by $1,854,533 and increased projected expenditures by $160,858 for General Fund. The corresponding Amendment to the Annual Appropriations Resolution (AAR) will appropriate and reallocate available FY 2022-23 fund balances and various other revenues and expenditure accounts based on current projections of the City’s financial status.

STRATEGIC PLAN:

Provide Good Governance, Section 4.1 – Review and update required planning and financial documents as needed. Ensure Fiscal Solvency, Section 5.9 – Commit to a balanced budget and prepare for recession.

BACKGROUND:

The City’s Financial Policies require a Mid-Year Budget Review each February to provide a trend analysis for General Fund revenues and expenses that compares projections made when the budget was adopted with actual figures from the first six months of the fiscal year. The update also includes recommended appropriations changes to address unforeseen budget developments, such as a new staffing needs, a project timeline that has shifted, or an urgent capital improvement need that was identified. The Mid-Year update also provides a snapshot of current fiscal year trends to serve as a foundation to prepare the subsequent fiscal year budget, in this case FY 2023-24.

The City entered Fiscal Year 2022-23 with significant challenges related to the COVID-19 pandemic, appropriate public safety staffing, limited ongoing revenue expansion, and a backlog of infrastructure needs. By using limited duration Measure S funds and utilizing some reimbursement funds from the Recognized Obligations Payment Schedule (ROPS), the City Council adopted a balanced FY 2022-23 budget.

The Measure S Committee met on February 10, 2023, to discuss the mid-year budget and potentially make recommendations. After a comprehensive discussion, the Committee recommended that Council approve the proposed mid-year adjustments to accommodate the correction of Fire Engineers (3 positions) funding source, roll-forward the uplifting cost of Type 5 Fire Engine, appropriate funds for Street Repairs project and Questica subscription cost, and the transfer of $215,000 to the Transportation CIP Fund for the SR12 Hwy Beautification project.

STAFF REPORT:

At Mid-Year, detailed revenue and expenditures are being refined but broad trends based upon actual expenditures over the first six months of the fiscal year can be identified.

Staff primarily analyzed three elements in assessing the General Fund’s performance:

1 .

The amount carried over from the prior fiscal year, also called the Beginning Balance 73 2
.

Projected revenues
3 .

Projected expenditures.

The program changes recommended in this report and implemented with the Amendment to the Annual Appropriations Resolution, including re-appropriation of previously committed funds, are not expected to significantly alter the Ending Balance forecast. After the proposed mid-year budget review adjustments, the City will have the ending balance of $1,693,667.

The overall revenue projections for the General Fund have improved. Revised revenues for the General Fund have increased by $1,854,533 including transfer ins. Significant areas of increase are:

Beginning Balance $2,266,708
Sales Tax $105,663
Transfer In from CFD#2 $87,900

The expenditure projections for the General Fund have increased by $160,868. Significant areas of increase are:

Zen City and Strategic Plan update $65,000
Temp agency costs (HR & PW) $88,000
Professional Services (HR) $80,000
Utilities $33,000
Gas/Diesel/Oil $30,000

Staff has recognized a need to upgrade the Fire Station Bathroom. The adopted budget has $165,000 allocated to this project, but the preliminary engineer’s estimates came out significantly higher to complete this project. Staff will bring this project to the City Council for discussion in the near future.

Overall, the General Fund (F10) mid-year budget review has a revenue increase of 7% and an expenditure increase of 1% in comparison with the adopted budget. As a result, staff expects to deliver a balanced General Fund budget to end FY 2022-23 with a surplus of $1,693,665. The City will need to continue to develop additional revenues in order to continue the level of services currently provided to city residents.

STAFF RECOMMENDATION:

It is recommended that the Council:
1 .

DOCUMENTS ATTACHED:
1 .

Council Resolution No. 2023-___: Adopting the 3rd Amendment to the Annual Appropriation Resolution No. 2022-90 to Appropriate Mid-Year Budget Adjustments for Additional Costs in Various Accounts Organization Wide.
2 .

Exhibit A: Proposed Budget Review Adjustments.
3 .

Mid-Year Budget Informational Slides.

PREPARED BY:

Lakhwinder Deol, Finance Director
REVIEWED BY:

Greg Folsom, City Manager
74 APPROVED BY:

Greg Folsom, City Manager

ATTACHMENTS:
1 Adopting the 3rd Amendment to the Annual Appropriation Resolution No. 2022-90 to Appropriate Mid- Year Budget Adjustments for Additional Costs in Various Accounts Organization Wide.pdf 2 Exhibit A - Proposed Budget Review Adjustments.pdf
3 Mid-Year Budget Informational Slides.pdf
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28 RESOLUTION NO. 2023 -__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUISUN CITY ADOPTING THE 3rd AMENDMENT TO THE ANNUAL APPROPRIATION
RESOLUTION NO. 2022-90 TO APPROPRIATE MID-YEAR BUDGET

ADJUSTMENTS FOR ADDITIONAL COSTS IN VARIOUS ACCOUNTS

ORGANIZATION WIDE

WHEREAS, the City of Suisun City Annual Budget for Fiscal Year 2022-23 was adopted by the City Council and the Successor Agency to the Former Suisun City Redevelopment Agency on June 28, 2022; and

WHEREAS, further review of projected revenue, expenditures and transfers for each City fund indicates the need to amend the approved budget; and

WHEREAS, the City Manager has submitted to the City Council of the Suisun City, and the Successor Agency of the former Suisun City Redevelopment Agency proposed amendments to the Fiscal Year 2022-23 Budget; and

WHEREAS, it is the intention of the City Council of the Suisun City and Successor Agency to the Former Suisun City Redevelopment Agency, to adopt the proposed budget amendments as submitted by the City Manager.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Suisun City and Successor Agency to the Form er Suisun City Redevelopment Agency do hereby amend the Fiscal Year 2022-23 Budget as outlined in the attached Exhibit A.

PASSED AND ADOPTED at a Regular Meeting of said City Council of the City of Suisun City duly held on Tuesday, the 21st day of February 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

WITNESS my hand and the seal of said City this 21st day of February 2023.

Anita Skinner
Deputy

76 Fund Display Name Program Number GL Account Type GL Account Number FY 2022-23
Actual
FY 2022-23
Budget
FY 2022-23 Mid-Year
Review Difference Comments
010 - GENERAL FUND 1910 - Non-Departmental Revenues / Funding Source 71250-Other Taxes (Franchise fee, TOT) 588,262.54 2,020,877.00 1,520,877 (500,000) Updated revenue projections 010 - GENERAL FUND 1910 - Non-Departmental Revenues / Funding Source 71210-Sls Tx-Gen Use 808,193.05 2,359,950.00 2,465,613 105,663 Updated revenue projections 010 - GENERAL FUND 1910 - Non-Departmental Revenues / Funding Source 70101-Beginning Balance - 2,546,395.00 4,813,103 2,266,708 010 - GENERAL FUND 2350 - Police Operations Revenues / Funding Source 81469-From CFD No.3 31,003.00 53,148.00 49,976 (3,172) Updated amount to reflect revenue 010 - GENERAL FUND 2350 - Police Operations Revenues / Funding Source 81461-Suisun CFD #2 270,248.87 459,468.00 527,151 67,683 Updated amount to reflect revenue 010 - GENERAL FUND 2610 - Fire Operations Revenues / Funding Source 81469-From CFD No.3 5,636.75 9,663.00 9,086 (577) Updated amount to reflect revenue 010 - GENERAL FUND 2610 - Fire Operations Revenues / Funding Source 81461-Suisun CFD #2 42,618.10 83,539.59 95,846 12,306 Updated amount to reflect revenue 010 - GENERAL FUND 2610 - Fire Operations Revenues / Funding Source 81167-From American Rescue Plan 41,425.50 655,544.00 222,144 (433,400) Corrected funding source for Fire Engineer positions (3) 010 - GENERAL FUND 2610 - Fire Operations Revenues / Funding Source 81012-FROM MEASURE S - 741,340.00 1,174,740 433,400 Corrected funding source for Fire Engineer positions (3) 010 - GENERAL FUND 6330 - Landscape Maintenance Revenues / Funding Source 81469-From CFD No.3 3,623.69 6,212.00 5,841 (371) Updated amount to reflect revenue 010 - GENERAL FUND 6330 - Landscape Maintenance Revenues / Funding Source 81461-Suisun CFD #2 29,689.41 53,704.00 61,615 7,911 Updated amount to reflect revenue 010 - GENERAL FUND 8610 - Recreation Revenues / Funding Source 75225-Prk Concessions 3,433.50 40,000.00 5,000 (35,000) Fields not leasable 010 - GENERAL FUND 8610 - Recreation Revenues / Funding Source 77510-Rec Progrm Fees 19,586.12 85,000.00 45,000 (40,000) Updated revenue projections 010 - GENERAL FUND 8615 - Dan O Root II After School Revenues / Funding Source 77510-Rec Progrm Fees 21,902.00 72,618.00 60,000 (12,618) PT staff challenges 010 - G
ENERAL FUND 8670 - Youth Camps Revenues / Funding Source 77510-Rec Progrm Fees 108,577.14 250,000.00 150,000 (100,000) FSUSD changed contract after budget submission 010 - G
ENERAL FUND 8680 - Lambrecht Sports Complex AcRevenues / Funding Source 75225-Prk Concessions 15,411.09 15,000.00 25,000 10,000 added tournaments 010 - GENERAL FUND 8680 - Lambrecht Sports Complex AcRevenues / Funding Source 77520-Tournament Fees 22,641.00 25,000.00 37,000 12,000 added tournaments 010 - GENERAL FUND 8750 - Community Center OperationRevenues / Funding Source 75220-Room Rentls/Rec 162,179.00 190,000.00 260,000 70,000 Updated revenue projections 010 - GENERAL FUND 8760 - Senior Center Operations Revenues / Funding Source 77510-Rec Progrm Fees 40.00 7,000.00 1,000 (6,000) new programs at no cost to seniors Total Revenues 2,174,471 9,674,459 11,528,992 1,854,533 010 - GENERAL FUND 1710 - City Manager's Office Expenses / Expenditure 91140-Othr Prof. Srvc 1,750.00 10,000.00 75,000 65,000 Zen City and Strategic Plan update 010 - GENERAL FUND 1750 - Human Resources Expenses / Expenditure 91435-Field Supplies 266.95 - 600 600 Shred box 010 - GENERAL FUND 1750 - Human Resources Expenses / Expenditure 91300-Office Supplies 1,171.45 300.00 2,500 2,200 Badge Entry cards, etc. 010 - GENERAL FUND 1750 - Human Resources Expenses / Expenditure 93220-Membership/Dues - 4,000.00 5,000 1,000 CalOps software subscription 010 - GENERAL FUND 1750 - Human Resources Expenses / Expenditure 90125-Temp Agency 24,515.08 - 63,000 63,000 HR temp. help 010 - GENERAL FUND 1750 - Human Resources Expenses / Expenditure 91140-Othr Prof. Srvc 7,179.00 - 80,000 80,000 HR Investigations 010 - GENERAL FUND 2310 - Police Chief Office Expenses / Expenditure 90220-Standby Pay - 4,000.00 - (4,000) 010 - GENERAL FUND 2310 - Police Chief Office Expenses / Expenditure 93220-Membership/Dues 1,624.95 1,000.00 2,000 1,000 Updated projections 010 - GENERAL FUND 2310 - Police Chief Office Expenses / Expenditure 90430-Worker's Comp 12,051.54 - 25,000 25,000 010 - GENERAL FUND 2310 - Police Chief Office Expenses / Expenditure 91445-Gas/Diesel/Oil 64,343.34 80,000.00 110,000 30,000 Updated projections 010 - GENERAL FUND 2326 - Code Enforcement Program Expenses / Expenditure 91455-Unif/Cloth/Sfty - 1,000.00 - (1,000) updated amount 010 - GENERAL FUND 2326 - Code Enforcement Program Expenses / Expenditure 91310-Phone Svc/Intrn 40.42 - 250 250 Updated amount 010 -
GENERAL FUND 2326 - Code Enforcement Program Expenses / Expenditure 91445-Gas/Diesel/Oil 166.57 - 500 500 updat ed amount
010 - GENERAL FUND 2326 - Code Enforcement Program Expenses / Expenditure 93105-E-GADGETS OTHER 694.26 - 700 700 updated amount 010 - GENERAL FUND 2350 - Police Operations Expenses / Expenditure 92315-Veh/Eqp Rental 95,328.00 235,000.00 278,900 43,900 Updated projections 010 - GENERAL FUND 2350 - Police Operations Expenses / Expenditure 90200-Overtime 284,296.38 451,191.51 470,000 18,808 Updated projections 010 - GENERAL FUND 2350 - Police Operations Expenses / Expenditure 90314-UAL-PERS 859,153.71 956,492.00 888,716 (67,776) Unfunded Liability allocation correction 010 - GENERAL FUND 2600 - Fire Admnistration Expenses / Expenditure 93310-Prof.Studies - 3,500.00 - (3,500) Updated projections 010 - GENERAL FUND 2600 - Fire Admnistration Expenses / Expenditure 93110-Ofc Furnishings 478.57 - 1,500 1,500 Updated projections 010 - GENERAL FUND 2600 - Fire Admnistration Expenses / Expenditure 93330-Mktg & Promos 200.68 6,000.00 2,000 (4,000) Updated projections 010 - GENERAL FUND 2600 - Fire Admnistration Expenses / Expenditure 91310-Phone Svc/Intrn 9,469.25 9,000.00 22,000 13,000 Updated projections 010 - GENERAL FUND 2600 - Fire Admnistration Expenses / Expenditure 92315-Veh/Eqp Rental 26,352.00 52,705.00 71,705 19,000 Updated projections 010 - GENERAL FUND 2610 - Fire Operations Expenses / Expenditure 91310-Phone Svc/Intrn - 1,000.00 - (1,000) Updated projections 010 - GENERAL FUND 2610 - Fire Operations Expenses / Expenditure 93420-Special Cont. - 30,000.00 - (30,000) Updated projections 010 - GENERAL FUND 2610 - Fire Operations Expenses / Expenditure 93105-E-GADGETS OTHER 1,267.48 1,000.00 5,000 4,000 Updated projections 010 - GENERAL FUND 2610 - Fire Operations Expenses / Expenditure 91435-Field Supplies 30,147.52 52,000.00 50,000 ( 2,000) Updated projections 010 - GENERAL FUND 2610 - Fire Operations Expenses / Expenditure 91430-Cntrct Svc/Eqpt 70,683.98 87,000.00 117,000 30,000 Updated projections

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77 010 - GENERAL FUND 2610 - Fire Operations Expenses / Expenditure 91455-Unif/Cloth/Sfty 96,178.45 160,000.00 151,500 (8,500) Updated projections 010 - GENERAL FUND 2610 - Fire Operations Expenses / Expenditure 92315-Veh/Eqp Rental 115,084.29 261,317.00 211,317 (50,000) Updated projections 010 - GENERAL FUND 2610 - Fire Operations Expenses / Expenditure 90200-Overtime 128,440.47 160,000.00 260,000 100,000 Updated projections 010 - GENERAL FUND 2610 - Fire Operations Expenses / Expenditure 90110-Regular Salary 398,774.02 1,128,322.86 1,028,323 (100,000) Transfer to OT account 010 - GENERAL FUND 3350 - Building Maintenance Expenses / Expenditure 91431-Othr Cntrct Svc 16,773.76 28,000.00 39,000 11,000 Facility Ventilation and COVID Filter 010 - GENERAL FUND 6010 - Engineering Services Expenses / Expenditure 91140-Othr Prof. Srvc 24,715.22 45,000.00 5,000 (40,000) 010 - GENERAL FUND 6010 - Engineering Services Expenses / Expenditure 90125-Temp Agency - - 25,000 25,000 010 - GENERAL FUND 6330 - Landscape Maintenance Expenses / Expenditure 91420-Cntrct Svc/Grnd 9,528.00 28,000.00 32,000 4,000 updated amount 010 - GENERAL FUND 6330 - Landscape Maintenance Expenses / Expenditure 91435-Field Supplies 23,948.54 30,300.00 35,300 5,000 updated amount 010 - GENERAL FUND 6330 - Landscape Maintenance Expenses / Expenditure 91525-Water/Sewer Chg 32,344.94 47,900.00 64,690 16,790 Updated amount 010 - GENERAL FUND 6330 - Landscape Maintenance Expenses / Expenditure 92420-PW Crew Supp/Fx 59,050.36 197,124.09 118,101 (79,023) Updated amount 010 - GENERAL FUND 8610 - Recreation Expenses / Expenditure 91140-Othr Prof. Srvc 13,031.00 60,000.00 30,000 (30,000) Updated projections 010 - GENERAL FUND 8610 - Recreation Expenses / Expenditure 90120-Temporary Wages 29,356.50 45,641.00 60,000 14,359 Updated projections 010 - GENERAL FUND 8615 - Dan O Root II After School Expenses / Expenditure 90120-Temporary Wages 18,339.96 63,632.00 48,000 (15,632) PT staff challenges 010 - GENERAL FUND 8617 - Crescent Elementary PM Expenses / Expenditure 90120-Temporary Wages 17,598.51 64,292.00 54,000 (10,292) PT staff challenges 010 - GENERAL FUND 8670 - Youth Camps Expenses / Expenditure 91140-Othr Prof. Srvc 9,091.57 6,000.00 12,000 6,000 Field trips for camps 010 - GENERAL FUND 8670 - Youth Camps Expenses / Expenditure 90120-Temporary Wages 28,846.44 86,116.00 50,000 (36,116) 010 - GENERAL FUND 8680 - Lambrecht Sports Complex AcExpenses / Expenditure 91435-Field Supplies 10,604.41 15,000.00 20,000 5,000 added tournaments 010 - GENERAL FUND 8680 - Lambrecht Sports Complex AcExpenses / Expenditure 91510-PG&E/Gas & Elec 19,008.14 7,000.00 40,000 33,000 Higher PG&E bill 010 - GENERAL FUND 8732 - Library Maintenance Expenses / Expenditure 91525-Water/Sewer Chg 1,855.51 2,400.00 7,000 4,600 Updated amount 010 - GENERAL FUND 8750 - Community Center OperationExpenses / Expenditure 91425-Cntrct Svc/Jant - 10,000.00 14,000 4,000 bid higher than estimated 010 - GENERAL FUND 8750 - Community Center OperationExpenses / Expenditure 91435-Field Supplies 8,374.19 12,500.00 16,000 3,500 Added Rentals 010 - GENERAL FUND 8750 - Community Center OperationExpenses / Expenditure 91140-Othr Prof. Srvc 16,150.71 18,000.00 30,000 12,000 Added Rentals and new higher cost security contract Total Expenditures 2,568,276 4,461,733 4,622,602 160,868 012 - MEASURE S 1912 - Measure S Revenues / Funding Source 70101-Beginning Balance - 165,000.00 682,844 517,844 012 - MEASURE S 1912 - Measure S Revenues / Funding Source 71240-T&U-MEASURE S 1,208,182.41 3,573,350.00 3,773,433 200,083 Updated revenue projections Total Revenues 1,208,182 3,738,350 4,456,277 717,927
012 - MEASURE S 1912 - Measure S Expenses / Expenditure 85314-TO MUNI/VEHICLE - 50,000 70,000 20,000 Questica payment 012 - MEASURE S 1912 - Measure S Expenses / Expenditure 96415-Veh/Eq. Acq. - - 123,000 123,000 Type 5 Fire Wildland Truck uplifting equipment 012 - MEASURE S 1912 - Measure S Expenses / Expenditure 85115-To Trans CIP - - 215,000 215,000 SR12 Hwy Beautification CA Grant Project 012 - MEASURE S 1912 - Measure S Expenses / Expenditure 85010-To General Fund - - 433,400 433,400 Corrected funding source for Fire Engineer positions (3) 012 - MEASURE S 1912 - Measure S Expenses / Expenditure 85115-To Trans CIP - 578,547.00 616,000 37,453 Add for the Street Repair project 012 - MEASURE S 1912 - Measure S Expenses / Expenditure 85010-To General Fund - 2,271,787.00 2,160,860 (110,927) adjusted allocations to GF Total Expenditures - 2,900,334 3,618,260 717,926
050 - Special Events Fund-Ju 8815 - 4th of July Event Revenues / Funding Source 75245-EVENT SPONSOR 3,500.00 - 3,500 3,500 050 - Special Events Fund-Ju 8815 - 4th of July Event Revenues / Funding Source 75235-CONCESSION 74,172.08 87,000.00 75,000 (12,000) Fireworks sales were lower 050 - Special Events Fund-Ju 8815 - 4th of July Event Revenues / Funding Source 70101-Beginning Balance - 136,605.00 157,804 21,199 Total Revenues 77,672 223,605 236,304 12,699
050 - Special Events Fund-Ju 8815 - 4th of July Event Expenses / Expenditure 90200-Overtime 382 7,000 500 (6,500) 050 - Special Events Fund-Ju 8815 - 4th of July Event Expenses / Expenditure 91435-Field Supplies 783 2,500 1,500 (1,000) 050 - Special Events Fund-Ju 8815 - 4th of July Event Expenses / Expenditure 91465-Leases/Rentals 3,401 4,400 3,500 (900) 050 - Special Events Fund-Ju 8815 - 4th of July Event Expenses / Expenditure 90160-Salary Transfrs 8,520 - 8,520 8,520 050 - Special Events Fund-Ju 8815 - 4th of July Event Expenses / Expenditure 92130-Risk Mgt ID Chg 13,589 23,295 14,000 (9,295) 050 - Special Events Fund-Ju 8815 - 4th of July Event Expenses / Expenditure 91140-Othr Prof. Srvc 25,455 22,500 25,500 3,000 Total Expenditures 52,130 59,695 53,520 (6,175)
051 - CHRISTMAS EVENT 8816 - Christmas Event Revenues / Funding Source 70101-Beginning Balance - - 2,533 2,533

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78 051 - CHRISTMAS EVENT 8816 - Christmas Event Expenses / Expenditure 91140-Othr Prof. Srvc 6,613.64 9,500.00 6,700 (2,800) 051 - CHRISTMAS EVENT 8816 - Christmas Event Expenses / Expenditure 91435-Field Supplies 17,270.77 25,000.00 18,000 (7,000) Total Expenditures 23,884 34,500 24,700 (9,800)
052 - EVENTS-OTHERS 8817 - Other Special Events & PrograRevenues / Funding Source 77526-EVENT MERCHANDI 1,150.00 - 1,150.00 1,150 052 - EVENTS-OTHERS 8817 - Other Special Events & PrograRevenues / Funding Source 70101-Beginning Balance - 21,450.00 17,401 (4,049) 052 - EVENTS-OTHERS 8817 - Other Special Events & PrograRevenues / Funding Source 75210-Rents/Royalties 18,030.00 5,500.00 18,100.00 12,600 Total Revenues 19,180 26,950 36,651 9,701
052 - EVENTS-OTHERS 8817 - Other Special Events & PrograExpenses / Expenditure 91360-Govt Permit/Tax 636.16 3,100.00 1,500.00 (1,600) 052 - EVENTS-OTHERS 8817 - Other Special Events & PrograExpenses / Expenditure 90120-Temporary Wages 652.31 6,000.00 2,000.00 (4,000) 052 - EVENTS-OTHERS 8817 - Other Special Events & PrograExpenses / Expenditure 91435-Field Supplies 874.84 3,000.00 2,000.00 (1,000) 052 - EVENTS-OTHERS 8817 - Other Special Events & PrograExpenses / Expenditure 91330-Advertising 613.10 5,000.00 2,500.00 (2,500) 052 - EVENTS-OTHERS 8817 - Other Special Events & PrograExpenses / Expenditure 91431-Othr Cntrct Svc 4,629.74 8,000.00 6,000.00 (2,000) 052 - EVENTS-OTHERS 8817 - Other Special Events & PrograExpenses / Expenditure 91140-Othr Prof. Srvc 14,639.00 19,600.00 17,500.00 (2,100) Total Expenditures 22,045 44,700 31,500 (13,200)
105 - ALL GAS TAX FUNDS 6320 - Street Maintenance Revenues / Funding Source 70101-Beginning Balance - 100,000.00 (74,426) (174,426) 105 - ALL GAS TAX FUNDS 6320 - Street Maintenance Expenses / Expenditure 93220-Membership/Dues 21,503.27 20,800.00 21,500 700 Updated amount 115 - TRANSPORTATION PW 9889 - Electric Vehicle Charging Stat Revenues / Funding Source 70101-Beginning Balance - 2,500.00 2,500 0 115 - TRANSPORTATION PW 9900 - SR12 Clean CA Revenues / Funding Source 81012-FROM MEASURE S - - 215,000 215,000 SR12 Hwy Beautification CA Grant Project 115 - TRANSPORTATION PW 9906 - Annual Street Repair ProgramRevenues / Funding Source 70101-Beginning Balance - 33,104.00 33,104 0 115 - TRANSPORTATION PW 9906 - Annual Street Repair ProgramRevenues / Funding Source 81012-FROM MEASURE S - 578,547.00 616,000 37,453 Add for the Street Repair project 115 - TRANSPORTATION PW 9907 - Driftwood SR2S Revenues / Funding Source 70101-Beginning Balance - 16.00 16 0 Total Revenues - 614,167 866,620 252,453
115 - TRANSPORTATION PW 9906 - Annual Street Repair ProgramExpenses / Expenditure 96310-CIP 426,379.86 1,076,400.00 2,076,400 1,000,000 Budget corretion for CIP 129 - SB 1383 ORGANIC WAS6029 - SB 1383 Organic Waste Expenses / Expenditure 91325-Prntng/Copy Exp - 5,000.00 900 (4,100) Updated amount 129 - SB 1383 ORGANIC WAS6029 - SB 1383 Organic Waste Expenses / Expenditure 85130 - To REFUSE COLLECTION/AB939 - - 4,200 4,200 New Revenue T/I from Fund 130 129 - SB 1383 ORGANIC WAS6029 - SB 1383 Organic Waste Expenses / Expenditure 91435-Field Supplies - 8,111.00 8,000 (111) Updated amount 129 - SB 1383 ORGANIC WAS6029 - SB 1383 Organic Waste Expenses / Expenditure 91330-Advertising 4,140.00 15,000.00 10,900 (4,100) Updated amount 129 - SB 1383 ORGANIC WAS6029 - SB 1383 Organic Waste Expenses / Expenditure 90160-Salary Transfrs - 10,600.00 12,800 2,200 Updated amount Total Expenditures 4,140 38,711 36,800 (1,911)
130 - REFUSE COLLECTION/A6030 - Solid Waste Division Revenues / Funding Source 70101-Beginning Balance - (14,967.00) (49,190) (34,223) 130 - REFUSE COLLECTION/A6030 - Solid Waste Division Revenues / Funding Source 81129-SB 1383 ORGANIC WASTE - - 4,200 4,200 New Revenue T/I from Fund 129 Total Revenues - (14,967) (44,990) (30,023)
130 - REFUSE COLLECTION/A6030 - Solid Waste Division Expenses / Expenditure 90430-Worker's Comp 102 - 102 102 Add budget 130 - REFUSE COLLECTION/A6030 - Solid Waste Division Expenses / Expenditure 91110-Legal Services 10,062 - 10,062 10,062 Add budget Total Expenditures 10,164 - 10,164 10,164
132 - RECYCLING CONTAINER 6032 - Recycling Revenues / Funding Source 75410-Program Income - 8,000.00 7,500 (500) 132 - RECYCLING CONTAINER 6032 - Recycling Revenues / Funding Source 70101-Beginning Balance - 9,431.00 17,959 8,528 Total Revenues - 17,431 25,459 8,028
132 - RECYCLING CONTAINER 6032 - Recycling Expenses / Expenditure 93410-Oper. Contingcy - 6,485.00 4,000 (2,485) Updated amount

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79 132 - RECYCLING CONTAINER 6032 - Recycling Expenses / Expenditure 90501-TRAVEL TRAINING 2,359.41 2,500.00 5,000 2,500 Additional $2,500 for CRRA Conference Total Expenditures 2,359 8,985 9,000 15
134 - USED OIL RECYCLING G6034 - Used Oil Recycling Revenues / Funding Source 70101-Beginning Balance - 2,745.00 2,988 243 134 - USED OIL RECYCLING G6034 - Used Oil Recycling Revenues / Funding Source 75410-Program Income - 4,000.00 4,872 872 Updated amount Total Revenues - 6,745 7,860 1,115
134 - USED OIL RECYCLING G6034 - Used Oil Recycling Expenses / Expenditure 90501-TRAVEL TRAINING - - 1,200 1,200 Updated amount 134 - USED OIL RECYCLING G6034 - Used Oil Recycling Expenses / Expenditure 93410-Oper. Contingcy - 2,500.00 1,300 (1,200) Updated amount 134 - USED OIL RECYCLING G6034 - Used Oil Recycling Expenses / Expenditure 91431-Othr Cntrct Svc - 4,000.00 4,900 900 Updated amount Total Expenditures - 6,500 7,400 900
159 - OTS-AL0462-OFFICE OF 2410 - OTS Grant Traffic Revenues / Funding Source 76210-Traffic Grant 7,225.00 - 10,000 10,000 Added budget 159 - OTS-AL0462-OFFICE OF 2410 - OTS Grant Traffic Expenses / Expenditure 91305-Sftwre/Srv Agre 7,225.00 - 10,000 10,000 Added budget 167 - American Rescue Plan 1917 - Citywide ARPA Revenues / Funding Source 70101-Beginning Balance - 203,600.00 1,090,402 886,802 167 - American Rescue Plan 1817 - Finance Department ARPA Expenses / Expenditure 91305-Sftwre/Srv Agre 5,299.36 - 7,000 7,000 Business Licences Software 167 - American Rescue Plan 1917 - Citywide ARPA Expenses / Expenditure 91305-Sftwre/Srv Agre 21,829.39 25,000.00 50,000 25,000 Granicus Agenda package project 167 - American Rescue Plan 2627 - Fire Department ARPA Expenses / Expenditure 85010-To General Fund - 433,400.00 - (433,400) 167 - American Rescue Plan 6017 - Public Works Department AR Expenses / Expenditure 85190 - Storm Drainage Fund - - 375,900 375,900 Storm Drainage Project Total Expenditures 27,129 458,400 432,900 (25,500)
171 - PROP 49 GRANT-AFTER 8650 - Prop49/After School Revenues / Funding Source 77510-Rec Progrm Fees 10,253.88 18,500.00 15,000 (3,500) lower enrollment 171 - PROP 49 GRANT-AFTER 8650 - Prop49/After School Revenues / Funding Source 70101-Beginning Balance - 88,331.00 88,226 (105) Total Revenues 10,254 106,831 103,226 (3,605)
175 - POLICE GRANTS 2427 - BSCC Officer Wellness Grant Revenues / Funding Source 76231-Grant Revenue - - 20,000 20,000 BSCC Officer Wellness Grant 175 - POLICE GRANTS 2427 - BSCC Officer Wellness Grant Expenses / Expenditure 91140-Othr Prof. Srvc - - 20,000 20,000 BSCC Officer Wellness Grant 185 - SEWER MAINTENANCE 6310 - Sewer Maintenance Revenues / Funding Source 70101-Beginning Balance - 1,482,491.00 2,466,862 984,371 $230K for Vac. Truck 185 - SEWER MAINTENANCE 6310 - Sewer Maintenance Expenses / Expenditure 93121-Field Equip >5k - 270,000.00 500,000 230,000 To purchase Vac. Truck 188 - SEWER R & R 6311 - Sewer R&R Rehab & ReplacemRevenues / Funding Source 75110 -Grant Revenue - - 685,000 685,000 Sewer R & R project 188 - SEWER R & R 6311 - Sewer R&R-Rehab/ReplacemeExpenses / Expenditure 96310-CIP - - 685,000 685,000 Sewer R & R project 190 - DRAINAGE MAINTENA 6315 - Storm Drain & Flood Mainten Revenues / Funding Source 70101-Beginning Balance - 9,140.00 167,618 158,478 190 - DRAINAGE MAINTENA 9924 - Storm Drainage System Repai Revenues / Funding Source 81167 - From ARPA Fund - - 375,900 375,900 Storm Drainage Project Total Revenues - 9,140 543,518 534,378
190 - DRAINAGE MAINTENA 6315 - Storm Drain & Flood Mainten Expenses / Expenditure 91360-Govt Permit/Tax 21,119.00 19,900.00 21,100 1,200 Updated amount 190 - DRAINAGE MAINTENA 9924 - Storm Drainage System Repai Expenses / Expenditure 96315-CIP/In-hse Labr 616.00 - 10,000 10,000 Storm Drainage Project 190 - DRAINAGE MAINTENA 9924 - Storm Drainage System Repai Expenses / Expenditure 96320-CIP/Constr Mgmt - - 365,900 365,900 Storm Drainage Project Total Expenditures 21,735 19,900 397,000 377,100
320 - CAPITAL IMPROVEMEN 6510 - Municipal Facility Improveme Revenues / Funding Source 70101-Beginning Balance - 90,000.00 99,571 9,571 Beginning Bal update

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80 320 - CAPITAL IMPROVEMEN 6510 - Municipal Facility Improveme Expenses / Expenditure 96420-CIP/BLDG REPAIR 1,014.49 87,000.00 196,347 109,347 Roll-over budget from last FY 320 - CAPITAL IMPROVEMEN 6510 - Municipal Facility Improveme Expenses / Expenditure 93310-Prof.Studies 9,347.40 120,700.00 233,900 113,200 Roll-over budget from last FY Total Expenditures 10,362 207,700 430,247 222,547
420 - LAWLER RANCH MAINT 6425 - Lawler Ranch LLD Revenues / Funding Source 70101-Beginning Balance - 217,165.00 222,281 5,116 420 - LAWLER RANCH MAINT 6425 - Lawler Ranch LLD Expenses / Expenditure 91515-PG&E/St Lights 7,870.82 12,400.00 13,900 1,500 Updated amount 445 - PETERSON-MAINTENA 6445 - Peterson Ranch LLD Revenues / Funding Source 70101-Beginning Balance - (50,681.00) 9,438 60,119 445 - PETERSON-MAINTENA 6445 - Peterson Ranch LLD Expenses / Expenditure 91510-PG&E/Gas & Elec 3,323.39 3,800.00 5,700 1,900 Updated amount 446 - PETERSON RANCH-COM 6446 - Peterson Ranch CFD No. 1 Revenues / Funding Source 70101-Beginning Balance - 214.00 794 580 446 - PETERSON RANCH-COM 6446 - Peterson Ranch CFD No. 1 Expenses / Expenditure 91357-Prop Tx Adm Fee 1,175.93 1,700.00 2,300 600 Updated amount 449 - VIC HAR-DREDGING M 6449 - Victorian Harbor Dredging LLDRevenues / Funding Source 70101-Beginning Balance - 212,789.00 214,017 1,228 449 - VIC HAR-DREDGING M 6449 - Victorian Harbor Dredging LLDExpenses / Expenditure 91140-Othr Prof. Srvc 131.40 172.00 600 428 Updated amount 453 - VICTORIAN HARBOR - Z 6453 - Victorian Harbor LLD Zone A Revenues / Funding Source 70101-Beginning Balance - 155,006.00 164,571 9,565 453 - VICTORIAN HARBOR - Z 6453 - Victorian Harbor LLD Zone A Expenses / Expenditure 91515-PG&E/St Lights 1,545.59 3,500.00 3,700 200 Updated amount 454 - VICTORIAN HARBOR - Z 6454 - Victorian Harbor LLD Zone B Revenues / Funding Source 70101-Beginning Balance - 16,445.00 31,773 15,328 454 - VICTORIAN HARBOR - Z 6454 - Victorian Harbor LLD Zone B Expenses / Expenditure 91515-PG&E/St Lights 1,404.89 2,700.00 3,000 300 Updated amount 458 - VICTORIAN HARBOR - Z 6458 - Victorian Harbor LLD Zone E Revenues / Funding Source 70101-Beginning Balance - 36,895 41,970 5,075 458 - VICTORIAN HARBOR - Z 6458 - Victorian Harbor LLD Zone E Expenses / Expenditure 91525-Water/Sewer Chg 9,747 8,400 15,000 6,600 Updated amount 461 - SUISUN CITY CFD #2 6461 - Suisun City CFD #2 Revenues / Funding Source 70101-Beginning Balance - 62 (6,231) (6,293) 461 - SUISUN CITY CFD #2 6461 - Suisun City CFD #2 Revenues / Funding Source 72110-MAD/PAD/CFD 358,135 650,000 716,273 66,273 Updated Revenue Total Revenues 358,135 650,062 710,042 59,980
461 - SUISUN CITY CFD #2 6461 - Suisun City CFD #2 Expenses / Expenditure 85010-To General Fund 342,556.38 596,711.00 681,600 84,889 Updated amount 462 - MCCOY CREEK TAX ZON 6462 - McCoy Creek Tax Zone 2 Revenues / Funding Source 72110-MAD/PAD/CFD 4,810 41,400 9,620 (31,780) Updated amount 462 - MCCOY CREEK TAX ZON 6462 - McCoy Creek Tax Zone 2 Revenues / Funding Source 70101-Beginning Balance - 24,416 24,361 (55) Total Revenues 4,810 65,816 33,981 (31,835)
462 - MCCOY CREEK TAX ZON 6462 - McCoy Creek Tax Zone 2 Expenses / Expenditure 93410-Oper. Contingcy - 50,000 - (50,000) Updated amount 462 - MCCOY CREEK TAX ZON 6462 - McCoy Creek Tax Zone 2 Expenses / Expenditure 91357-Prop Tx Adm Fee 299 300 800 500 Updated amount 462 - MCCOY CREEK TAX ZON 6462 - McCoy Creek Tax Zone 2 Expenses / Expenditure 91140-Othr Prof. Srvc 359 206 1,800 1,594 Updated amount Total Expenditures 658 50,506 2,600 (47,906)
466 - PETERSON TAX ZONE 3 6466 - Peterson Ranch Tax Zone 3 Revenues / Funding Source 70101-Beginning Balance - 44,514.00 42,534 (1,980) 466 - PETERSON TAX ZONE 3 6466 - Peterson Ranch Tax Zone 3 Expenses / Expenditure 91357-Prop Tx Adm Fee 304 300 800 500 update amount 466 - PETERSON TAX ZONE 3 6466 - Peterson Ranch Tax Zone 3 Expenses / Expenditure 91140-Othr Prof. Srvc 133 206 1,800 1,594 update amount

Page 5 ends

81 466 - PETERSON TAX ZONE 3 6466 - Peterson Ranch Tax Zone 3 Expenses / Expenditure 91431-Othr Cntrct Svc - 2,700 5,500 2,800 update amount 466 - PETERSON TAX ZONE 3 6466 - Peterson Ranch Tax Zone 3 Expenses / Expenditure 93410-Oper. Contingcy - 31,500 27,000 (4,500) updated amount Total Expenditures 436 34,706 35,100 394
469 - SUISUN CFD NO.3 6469 - Suisun City CFD No. 3 Revenues / Funding Source 70101-Beginning Balance - 1,545.00 1,345 (200) 469 - SUISUN CFD NO.3 6469 - Suisun City CFD No. 3 Expenses / Expenditure 91140-Othr Prof. Srvc 570.08 2,300.00 2,100 (200) updated amount 469 - SUISUN CFD NO.3 6469 - Suisun City CFD No. 3 Expenses / Expenditure 91357-Prop Tx Adm Fee 1,490.08 700.00 3,000 2,300 updated amount 469 - SUISUN CFD NO.3 6469 - Suisun City CFD No. 3 Expenses / Expenditure 85010-To General Fund 40,263.44 69,023.00 64,903 (4,120) Updated Revenue Total Expenditures 42,324 72,023 70,003 (2,020)
706 - VEH/EQUIP REPLACEM 6385 - Vehicle & Equipment Acquisit Revenues / Funding Source 78220-Veh/Equip Replc 302,794 682,671 787,571 104,900 Updated projections 706 - VEH/EQUIP REPLACEM 6385 - Vehicle & Equipment Acquisit Revenues / Funding Source 70101-Beginning Balance - 1,700,000 1,716,074 16,074 Total Revenues 302,794 2,382,671 2,503,645 120,974
712 - Dispatch - P/S 2312 - Dispatch-IDC Revenues / Funding Source 70101-Beginning Balance - - 30,383 30,383 712 - Dispatch - P/S 2312 - Dispatch-IDC Expenses / Expenditure 90500-PHY/BACKGROUNDS 11,989 10,000 21,200 11,200 Updated projections 712 - Dispatch - P/S 2312 - Dispatch-IDC Expenses / Expenditure 90314-UAL-PERS 65,521 - 67,776 67,776 Unfunded Liability allocation correction Total Expenditures 77,510 10,000 88,976 78,976
713 - PW MAINTENANCE-INT 6395 - Public Works Crew Costs Revenues / Funding Source 78410-PW Crew Support 631,481.80 2,190,267.69 2,207,668 17,400 New phones for PW 713 - PW MAINTENANCE-INT 6395 - Public Works Crew Costs Expenses / Expenditure 91310-Phone Svc/Intrn 2,486 5,000 22,400 17,400 New phones for PW 713 - PW MAINTENANCE-INT 6395 - Public Works Crew Costs Expenses / Expenditure 92315-Veh/Eqp Rental 37,884 72,094 114,094 42,000 Updated projections Total Expenditures 40,370 77,094 136,494 59,400
715 - LIABILITY INSURANCE R 1770 - Liability Self Insurance Admin Revenues / Funding Source 70101-Beginning Balance - 250,937.00 492,275 241,338 715 - LIABILITY INSURANCE R 1770 - Liability Self Insurance Admin Expenses / Expenditure 91435-Field Supplies - 1,500 3,000 1,500 Ergo desk & chair 715 - LIABILITY INSURANCE R 1770 - Liability Self Insurance Admin Expenses / Expenditure 91431-Othr Cntrct Svc 1,676 30,000 110,000 80,000 HR Investigations Total Expenditures 1,676 31,500 113,000 81,500
750 - WORKERS COMP SELF 1780 - Workers Compensation Admi Revenues / Funding Source 70101-Beginning Balance - - 801,802 801,802 750 - WORKERS COMP SELF 1780 - Workers Compensation Admi Expenses / Expenditure 91360-Govt Permit/Tax 25,800 - 26,000 26,000 OSHA penalty 750 - WORKERS COMP SELF 1780 - Workers Compensation Admi Expenses / Expenditure 91345-Insurance Exp. 159,835 108,100 160,000 51,900 LAWCX premium payment 750 - WORKERS COMP SELF 1780 - Workers Compensation Admi Expenses / Expenditure 90160-Salary Transfrs 86,704 - 270,000 270,000 Claims payments Total Expenditures 272,338 108,100 456,000 347,900
909 - MARINA 8910 - Marina Operations Program Revenues / Funding Source 70101-Beginning Balance 0 0 (144,879) (144,879) 909 - MARINA 8910 - Marina Operations Program Revenues / Funding Source 75210-Rents/Royalties 98,334 275,000 250,000 (25,000) Updated projections 909 - MARINA 8910 - Marina Operations Program Revenues / Funding Source 81919 - From Marina Fuel 0 0 545,000 545,000 ROPS denied reimbursement from DOF 909 - MARINA 9983 - Marina Refurbishment/Repai Revenues / Funding Source 70101-Beginning Balance 0 0 (606,682) (606,682) Total Revenues 98,334 275,000 43,439 (231,561)
909 - MARINA 8910 - Marina Operations Program Expenses / Expenditure 90120-Temporary Wages 19,349.86 46,325.00 42,000 (4,325) Updated projections 919 - MARINA FUEL 8920 - Marina Fuel Revenues / Funding Source 70101-Beginning Balance - - 103,465 103,465 919 - MARINA FUEL 8920 - Marina Fuel Expenses / Expenditure 85909 - To Marina - - 545,000 545,000 ROPS denied reimbursement from DOF

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82 945 - HOUSING AUTHORITY 3490 - HA Housing Authority Admini Revenues / Funding Source 70101-Beginning Balance - 118,810 (18,925) (137,735) 945 - HOUSING AUTHORITY 3490 - HA Housing Authority Admini Expenses / Expenditure 92315-Veh/Eqp Rental 798 3,200 1,600 (1,600)

Page 7 ends

83 FY 2022-23 MID-YEAR BUDGET REVIEW
1 AGENDA
FY 2021-22 Fiscal Overview
FY 2022-23 Mid-Year Adjustments Summary
FY 2022-23 Mid-Year Budget Review
Recommendation
Questions/Comments
2 1
2 84
3 FY 2021-22 GENERAL FUND OVERVIEW
Category Budgeted Actuals Difference
Revenues (including
Beginning Balance)
$23,494,951 $23,765,510 $270,559
Expenditures $20,948,556 $18,952,407 $(1,996,149)
Ending Balance $2,546,395 $4,813,103
4 3
4 85
FY 2021-22 MEASURE S OVERVIEW
Category Budgeted Actuals Difference
Revenues (including
Beginning Balance)
$5,235,535 $5,393,906 $158,371
Expenditures $5,235,535 $4,711,063 $(524,472)
Ending Balance $0 $682,843
5 6
5 6
86 MID-YEAR ADJUSTMENTS SUMMARY
 Revenue projections
 Beginning Balances
 CIP projects updates
 Professional Services
7 FY 2022-23 GENERAL FUND (GF) ADJUSTMENTS SUMMARY
Adopted Budget Amended Budget
Revenues: $25,272,349 Revenues: $27,126,882 Expenditures: $25,272,349 Exp enditures: $25,433,217 Surplus: $0 Surplus: $1,693,665 8 7
8 87
GF ADJUSTMENTS: REVENUES
 Beginning Balance $2,266,708
 Sales Tax $105,663
 Other Taxes $(500,000)
 Recreation Programs $(101,618)
 Transfer In from CFD#2 $87,900
 Transfer In from CFD#3 $(4,120)
 Total $1,854,533
9 GF ADJUSTMENTS: EXPENDITURES
Total $160,868
 Temp agency costs (HR & PW) $88,000
 Professional Services (HR) $80,000
 Strategic Plan and Zen City update $65,000
 Utilities $33,000
 Gas/Diesel/Oil $30,000
 Various reductions $(135,132)
10 9
10 88

MEASURE S ADJUSTMENTS
Revenues:
• Beginning Balance $517,844
• Sales Tax $200,083
Total
$717,927
11 MEASURE S ADJUSTMENTS
Expenditures:
•Fire Engineers (3) correction $433,400
•Hwy 12 Beautification project $215,000
•Type 5 uplifting (Fire) $123,000
•Street Repairs project $37,453
•Questica payment $20,000
•Transfer out $(110,927)
Total $717,926
12 11
12 89

RECOMMENDATION
 Council Adoption of Resolution No. 2023-___:

Adopting the 3rd Amendment to the Annual
Appropriation Resolution No. 2022-90 to
Appropriate Mid-Year Budget Adjustments for
Additional Costs in Various Accounts
Organization Wide.
13 QUESTIONS/COMMENTS
Thank You!
14 13
14 90
AGENDA ITEM NO. 13

AGENDA TRANSMITTAL

MEETING DATE:

February 21, 2023

CITY AGENDA ITEM:

Provide direction to City Manager and City Attorney relating to filling the councilmember vacancy pursuant to one of the following, or at the Council’s discretion:

a
.

Return at the March 7, 2023 City Council meeting with the appropriate documentation to call a special election for November 7, 2023.
b
.

Return at the March 7, 2023 City Council meeting with the appropriate documentation for adoption of application and interview procedures relating to the filling a vacancy on the City Council.
c
.

Return at the March 7, 2023 City Council meeting with the appropriate documentation to appoint a specific individual of the City Council’s choosing.
e
.

Provide the City Attorney with other direction.

FISCAL IMPACT:

None.

STRATEGIC PLAN:

Provide Good Governance.

BACKGROUND:

Councilmember Mike Hudson tendered his resignation effective today. The result is that there is a vacancy on the City Council, which must be filled. The term of the vacated office runs through the end of 2024.

Suisun Municipal Code Section 2.04.040 and Government Code Section 36512 generally govern the process by which vacancies in the elected offices of city council members are filled. Specifically, Section 36512 provides that a city council shall, within 60 days of the date of vacancy, fill such vacancy by appointment, or call a special election to fill the vacancy for the remainder of the vacated term.

However, Section 36512 primarily deals with circumstances in which a special election is required to be called if the council fails to appoint a councilmember, or after a vacancy is filled pursuant to appointment. It does not govern the manner in which the City Council determines who to appoint to fill a vacancy.

Section 2.3, Filling of a Council Vacancy, of the Suisun City Council Rules and Procedures, provides:

In the event of a vacancy of office or the death or resignation of any Council Member, the Mayor shall appoint a new Council Member, with the consent of the Council, within sixty (60) days after a vacancy or death or resignation becomes effective in compliance with the California Elections Code, unless the Council, by resolution, decides to instead call a special election. In the event of appointment, the Mayor, with the consent of the Council, shall determine by resolution the 91 process for appointment prior to the application process and in accordance with State law.

Very recently, the Council has had occasion to appoint Councilmember Pal, and set up a procedure to do that ensured that the entire council would consider all the candidates. The Council may choose to repeat the process, to modify the process, to choose another individual who applied (if they are still interested), or call a special election for November of 2023 (the approximate cost of which is likely to be upwards of $165,000).

STAFF REPORT:

It should be noted that the Council must appoint someone or call the special election no later than April 21, 2023
, which is the date 60 days following February 21, 2023, the date the council seat was vacated (60 days falls on Saturday, April 22, 2023).

Option 1: Calling a Special Election

In the event the council is not able to appoint someone and calls a special election, “the special election shall be held on the next regularly established election date not less than 114 days from the call of the special election.” Gov. Code, § 36512(b)(1).

Established elections in odd-numbered years occur either the “first Tuesday after the first Monday in March of each odd-numbered year,” and the “first Tuesday after the first Monday in November of each year.” Elec. Code § 1000(b), (e). The established election dates for 2023 are March 7 and November 7.

However, because a special election must occur no less than 114 days from the call of the special election, even if the special election is called today, it could occur no earlier than June 15, 2023.

Therefore, the earliest the special election to fill the council seat could occur is the next established election date, which is November 7, 2023.

A special election in November of 2023 could cost the City upward of $165,000. Per information provided by the County Registrar of Voters, the cost (through June 2023) for a special election is $10/registered voter. The City has 16,568 registered voters. A special election could cost the City about $165,000, and more if the county registrar raises its rates in June, or less if another jurisdiction also needs to hold a special election.

Option 2: Appointment of councilmember following an application and interview process

A second option for the Council is accept applications and conduct interviews to fill the vacancy, as was done to fill the vacancy created when Mayor Hernandez was elected as Mayor. The following is the same process the Council adopted most recently when last there was a vacancy, and it is replicated here with updated dates. The attached resolution proposes the following timeline/procedures for selecting an individual to fill the vacant council seat. The Council is free to follow this procedure or amend it as the Council sees fit.

1. Application submittal period begins on March 10, 2023 at start of business, and will close on March 24, 2023 at 5:00 p.m. Early and late applications will not be accepted.

2. Applicants must be registered voters and residents of the City.

3. Applications must include the applicant’s full name, address, statement stating that applicant is a registered voter of the City, and a statement of qualifications.

4. All applications are a public record pursuant to the California Public Records Act (and also subject to the same exemptions).

5. The City Council will interview applicants on April 4, 2023, during a publicly noticed “town hall”- 92 style public meeting.
• The entire Council will review and consider all properly submitted applications and will interview such applicants on April 4, 2023, at 6:30 p.m.
• After the interviews, the Council will deliberate and narrow the number of applicants to be considered for appointment at its regular meeting on April 18, 2023, to a maximum of seven. • Any applicant who was a candidate for a seat on the Council in the November 8, 2022 election will be included in the number of applicants to be considered for appointment at the regular meeting of the Council on April 18, 2023.
• The Council will meet at its regular meeting on April 18, 2023, to choose one of the seven candidates and appoint that candidate to the vacant seat.

6. At its regular meeting on April 18, 2023 (or at a later meeting of the Council’s choosing), the City Council will meet for the purpose of appointing an applicant to the City Council. The process will be as follows:
a. Discussion of applicants by Mayor and Council.
b. The Mayor shall make the appointment subject to the ratification by the full City Council. c. Ratification of an appointment shall require three affirmative votes of the City Council. The Mayor may also vote and be counted.

7. The failure to strictly adhere to these guidelines will not affect the legality and effectiveness of any appointment made.

8. These procedures and timelines will no longer be effective upon an individual being appointed to fill the vacancy.

Option 3: Appointment from the previous list of interested applicants

As mentioned under Option 2, earlier this year, the Council previously accepted applications and conducted interviews to fill the vacancy created when Mayor Hernandez was elected as Mayor. To avoid going through the same process again, the Mayor and Council can also choose to limit the applicant pool to those who were either previously on the list of applicants on January 10, 2023 or from the narrowed down list of January 17, 2023, depending upon if they are still interested.

Alternatively, the Council can direct that the applications from all applicants from the last vacancy who are still interested will not need to submit new applications (but may do so if they wish), and only additional applicants will be required to submit applications.

Option 4: Specify the appointment of a specific individual

The Mayor and Council can also choose an individual who is willing to serve at this current meeting and direct the City Attorney to return at the next meeting with a resolution memorializing their choice.

At that time, the individual would be sworn into office and would immediately begin serving.

How long a council member fills a vacant seat serves depends on how the seat is filled

• If the councilmember fills the vacant seat following a special election, they will fill that seat until the expiration of the vacant seat’s term.
• If the councilmember is appointed:
• (A) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general municipal election, the person appointed to fill the vacancy shall hold office until the next general municipal election that is scheduled 130 or more days after the date the council is notified of the vacancy, and thereafter until the person who is elected at that election to fill the vacancy has been qualified. The person elected to fill the vacancy shall hold office for the unexpired balance of the term 93 of office.
• (B) If the vacancy occurs in the first half of a term of office, but less than 130 days prior to the next general municipal election, or if the vacancy occurs in the second half of a term of office, the person appointed to fill the vacancy shall hold office for the unexpired term of the former incumbent.

Here, the appointed councilmember will hold office for the unexpired balance of the vacated seat’s term, as the vacancy occurred in the second half of the former incumbent’s term. Accordingly, the appointed council member’s term would terminate at the end of 2024.

STAFF RECOMMENDATION:

Provide direction to City Manager and City Attorney relating to filling the councilmember vacancy pursuant to one of the following, or at the Council’s discretion:

a
.

Return at the March 7, 2023 City Council meeting with the appropriate documentation to call a special election for November 7, 2023.
b
.

Return at the March 7, 2023 City Council meeting with the appropriate documentation for adoption of application and interview procedures relating to the filling a vacancy on the City Council.
c
.

Return at the March 7, 2023 City Council meeting with the appropriate documentation to appoint a specific individual of the City Council’s choosing.
e
.

Provide the City Attorney with other direction.

DOCUMENTS ATTACHED:
1 .

PowerPoint Presentation.

PREPARED BY:

Bianca Vasquez, Admin Assistant
REVIEWED BY:

Greg Folsom, City Manager
APPROVED BY:

Greg Folsom, City Manager

ATTACHMENTS:
1 PowerPoint Presentation - Filling Council Vacancy.pdf 94 Filling a Vacancy on Council
Elena Q. Gerli, City Attorney
Council vacancy

COUNCIL VACANCY
Upon Councilmember Hudson’s resignation, his
council seat will automatically be v
acated
Councilmember Hudson
’s term terminates at the
end of
2024
Council can appoint a councilmember to fill the
v
acancy or call a special election
2 1
2 95

APPLICABLE LAW
Gov’t Code 36512: provides authority for council
to appoint, or to call a special election.
Must
either appoint or call the special election
within 60
days of vacancy
April 21, 2023
SCMC 2.04.040 (refers back to Gov’t Code)
Rule 2.3, Council Norms and Procedures (Reso No.
2022-108): Ma
yor appoints, with Council’s consent
Seat will be filled for the remainder of the term
3 OPTIONS

1. Call a special election for the next av ailable
election, to be held no ear
lier than 114 days.

2. Adopt an application process to appoint someone.

3. Choose from the applicants from the Mayor’s form er
seat.

4. Appoint a specific individual, at Council direction.

5. Provide other direction
4 3
4 96

CALLING A SPECIAL ELECTION
Call a special election for the next established
election date
R
equirement: cannot be earlier than 114 days
fr
om the date the special election is called
Established election dates in 2023: March 7, 2023
and Nov
ember 7, 2023
Cost: $165,000
$10/registered voter (FY 2022-23 Registrar fees)
16,568 voters
If fees increase for FY 2023-24, cost could be higher
If other jurisdictions run special elections, could be lower 5 APPOINTMENT AFTER APPLICATIONS
No statutory requirements re process (must be 18,
resident of
City)
Template process from last council vacancy
Applications + statement of qualifications
Council holds town hall style interview process and
narrows down the number of applicants
Next regular CC meeting Council makes the
appointment
If CC cannot agree on an appointment  special
election
6 5
6 97

APPOINTMENT FROM PRIOR APPLICANTS
Council can choose an individual from the list of
applicants to Mayor’s former seat, either from full
list or from 4 candidates that made it to the
second r
ound
Can conduct ne
w interviews and/or go straight
into deliber
ation and appoint a 5th Councilmember
7 OTHER OPTIONS
Hybrid of applicants from last vacancy and new
applicants
Ma
yor, with Council consent, can appoint a specific
individual
Pr
ovide other direction on the appointment process
8 7
8 98

Suisun City City CouncilFebruary 7, 2023

Suisun City City Council
February 7, 2023