Suisun City City Council
September 19, 2023

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PASSED AND ADO PTED at a Regular Meeting of the City Council of the City of Suisun City duly held on Tuesday, the 19th day of September 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

WITNESS my hand and the seal of said City this 19th day of September 2023.

Anita Skinner
City Clerk
224

Location Map
Rectangular Rapid Flashing Beacons Project, Project No. HSIPL-5032(037)

Location #1 – Golden Eye Way at Shoveller Drive.

Location #2 – Harrier Drive, north of Osprey Way
Location #2 (Additive Alternate) – Pintail Drive at Crane Drive 225
Rectangular Rapid Flashing Beacons Project Infrastructure Project Bid Results

Bidder Base Project Add. Alt #1 Grand Total

Engineer's Estimate $210,440 $104,363 $314,803
Villallobos & Associates $201,846 $108,848 $310,694
Quimu Contracting $276,598 $163,598 $439,845
FBD Vanguard Construction $302,028 $160,463 $462,491
Mercoza Construction $330,066.90 $154,708.50 $484,775.40 St. Francis Electric $393,484 $204,252.54 $484,775.40
Kerex Engineering Non Responsive Non Responsive Non Responsive

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AGREEMENT

THIS AGREEMENT, made and entered into this _______ day of ___________________, 2023, by and between the City of Suisun City, California, hereinafter called "City", and________________________ hereinafter called "Contractor".

WITNESSETH: That the parties hereto do mutually agree as follows:

ARTICLE I

For and in considera tion of the payments and agreements hereinafter mentioned to be made and performed by said City said Contractor agrees with said City to perform, and complete in a workmanlike manner all work required under the City's Drawings and Specifications entitled:

Rectangular Rapid Flashing Beacons Project

in accordance with the Specifications and Drawings therefore, to furnish at his own expense all labor, materials, equipment and services as may be stipulated in said Specifications to be furnished by said City, and to do everything required by this Agreement and the said Specifications.

ARTICLE II

For furnishing all said labor, materials, equipment, tools and services to install rectangular rapid flashing beacons, and doing everything required by this Agreement and the said Specifications; also, for all losses and damage arising out of the nature of the work aforesaid, or from the action of the elements, or from any unforeseen difficulties which may arise during the prosecution of the work until its acceptance by said City, and for all risks of every description connected with the work; also, for all expenses resulting from the suspension or discontinuance of work, except as in the said Specifications are expressly st ipulated to be borne by said City; and for completing the work in accordance with the requirements of said Drawings and Specifications as directed by the Engineer, said City will pay and said Contractor shall receive, in full compensation therefore, the price(s) named in the Proposal.

ARTICLE III

The City hereby employs said Contractor to perform the work according to the terms of this Agreement for price(s) named in the Proposal, and agrees to pay the same at the time, in the manner, and upon the condit ions stipulated in the said Specifications; and the said parties for themselves, their heirs, executors, administrators, successors, and assigns, do hereby agree to the full performance of the covenants herein contained.

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ARTICLE IV
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The Notice to Contractors, Special Notice, Special Provisions Book, Bidder’s Book including the Proposal, and Information Required of Bidder, along with the Contract Documents and all addenda issued by the City with respect to the foregoing prior to the op ening of bids, are hereby incorporated in and made part of this Agreement.

IN WITNESS WHEREOF, the parties hereto have caused this contract to be executed the day and year first above written.

CITY OF SUISUN CITY, CALIFORNIA

By________________________________
(City Manager)

__________________________(SEAL)
(City Clerk)

CONTRACTOR

_________________________________
(Contractor)

By_________________________________
(Signature)

_________________________________
(Title)
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AGENDA ITEM NO. 8

AGENDA TRANSMITTAL

MEETING DATE:

September 19, 2023

CITY AGENDA ITEM:

Council Adoption of Resolution No. 2023-___: Authorizing the City Manager to Enter into a Construction Contract on the City’s Behalf with GradeTech, Inc. for the Green Stormwater Infrastructure Project.

FISCAL IMPACT:

The construction of the Green Stormwater Infrastructure Project (Project) would have no fiscal impact on the General Fund. Caltrans has allocated $893,270 to fully fund the design and construction of the City’s Project, located along the eastern perimeter of the Park & Ride Lot parking lot on the northeast corner of Lotz Way and Main Street. No local matching funds are required. The funding allocation for the construction portion of the project is $768,000.

STRATEGIC PLAN:

Provide Good Governance and Enhance the Environment.

BACKGROUND:

On November 19, 2015, the Municipal Regional Stormwater Permit (MRP) was issued to the City of Suisun City along with 75 other cities, towns, counties, and districts within the San Francisco Bay. This MRP outlines the State’s requirement for municipal agencies to address the water quality and flow-related impacts of stormwater runoff through public education program, implementing targeted pollutant reduction strategies and projects, and a monitoring program.

The concept for the City’s Project was developed as part the City’s Green Stormwater Infrastructure Plan and is required as part of the City’s MRP. See attached Location Map (Attachment No. 2).

The goals of the Project are to reduce the amount of trash entering the Suisun Marsh and San Francisco Bay ecosystems, improve storm water quality, and to beautify this gateway to the City’s Historic Waterfront District. These goals will be achieved by constructing a green stormwater infrastructure feature and two full trash capture devices within the Project area.

The existing Park and Ride Lot and the surrounding drainage area is approximately 3.65 acres with narrow landscaped islands between the parking bays and conventional drainage infrastructure including curbs, gutters, and curb inlets that allow the runoff to flow into the storm drain system. The parking lot slopes towards a drainage ditch on the eastern perimeter of the parking lot, covered primarily with non- native grasses, bare earth, and rock. The ditch is well suited for conversion into a bioretention swale which will slow and treat runoff from the parking lot and adjacent off ramp from Highway 12.

The Park & Ride Lot is located within Caltrans’ right-of-way and the Project will be implemented in partnership with Caltrans District 4. City staff and the Solano Stormwater Alliance (SSA) Program Manager (Emily Corwin of the Fairfield-Suisun Sewer District) have coordinated this Project with District 4, and Caltrans has agreed to fully fund the design and construction of the Project with up to $893,270 in funding.

STAFF REPORT:

The construction bid documents for the Project were advertised in the Daily Republic newspaper on the following days: a) June 30, 2023, and b) July 7, 2023.

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Bids were due on August 16, 2023, at 2:00 PM. Six (6) bids were received and read aloud immediately following the submittal deadline. Prior to the bid opening, it was announced to the contractors that the contract award will be based on a budget of $695,000. This dollar amount leaves enough in the construction budget for a 10% contingency. It was also clarified in the construction bid documents and at the bid opening that in the event that bids received for the base bid plus all two additive alternates exceed the City’s construction budget, as many additive alternates will be included in the award as possible in the order in which they appear in the construction bid documents. The construction contract is to be awarded within the construction budget in the following order of priority:

1 .

Base project plus additive alternate #1 and additive alternate #2. 2 .

Base project plus additive alternate #1.
3 .

Base project plus additive alternate #2.
4 .

Base project.

The bid submitted by GradeTech, Inc. represents the lowest bid received and was determined by staff to be a responsive bid. The six (6) bid amounts received for the Project are provided in Attachment No. 3, which includes the amounts each vendor submitted for the base project and for each of the two additive alternates.

The base bid project, in general, includes new landscaping and irrigation along the east side of the Park & Ride Lot, specifically between the pavement and the Highway 12 off ramp. The Project also includes construction of a bioretention facility, fence replacement, curb modification, pavement restoration at the southeast corner of the Park & Ride Lot, interpretive signage, and a 90-day plant establishment period.

In addition to the base bid project, there are two (2) additive alternate items, which are as follows:

Additive Alternate #1 – Placing gravel in the undeveloped area between paved parking lot and the fence to reduce weed growth.

Additive Alternate #2 – Irrigation and landscaping at the southeast corner of the project site, specifically between the proposed bioretention facility and Lotz Way.

The Caltrans allocation of $768,000 will be enough to cover the construction contract for this Project without any need for City funds, therefore, staff recommends awarding the construction contract in the amount of $443,361.40 to Grade Tech, Inc. for the base project and the two additive alternates, including a contingency in the amount of the remaining balance of $324,638.60 in the construction budget towards additional improvements, in-house inspections, in-house construction management, and addressing unforeseen items.

STAFF RECOMMENDATION:

Adopt Resolution No. 2023-___: Authorizing the City Manager to Enter into a Construction Contract on the City’s Behalf with GradeTech, Inc. for the Green Stormwater Infrastructure Project.

DOCUMENTS ATTACHED:
1 .

Resolution No. 2023-__: Authorizing the City Manager to Enter into a Construction Contract on the City’s Behalf with GradeTech, Inc. for the Green Stormwater Infrastructure Project. 2 .

Project Location Map.
3 .

Bid Results Table.
4 .

Contract Agreement Green Stormwater Infrastructure Project 232

PREPARED BY:

Gemma Geluz, Administrative Assistant II
REVIEWED BY:

Nouae Vue, Public Works Director
APPROVED BY:

Kris Lofthus, Deputy City Manager

ATTACHMENTS:

1. Resolution Authorizing the City Manager to Enter into a Contract with GradeTech, Inc. for the Green Stormwater Infrastructure Project.pdf

2. Project Location Map.pdf

3. Bid Results Table.pdf

4. Contract Agreement.pdf
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RESOLUTION NO. 2023-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUISUN CITY

AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONSTRUCTION CONTRACT ON THE CITY’S BEHALF WITH GRADETECH, INC. FOR THE

GREEN STORMWATER INFRASTRUCTURE PROJECT

WHEREAS, Caltrans has allocated $893,270 to fully fund the design and construction of the City’s Green Stormwater Infrastructure Project (Project), of which $768,000 is allocated for construction; and
WHEREAS, the funding allocation covers construction of the Project, including City staff charges, and other associated construction costs, and the TFCA funding does not require matching funds; and
WHEREAS, the concept for the Project was developed as part the City’s Green Stormwater Infrastructure Plan, required as part of the Municipal Regional Stormwater Permit (MRP); and
WHEREAS, the goals of the Project are to reduce the amount of trash and to improve the quality of stormwater entering the Suisun Marsh and San Francisco Bay ecosystems, as well as to beautify this gateway to the City’s Historic Waterfront District; and WHEREAS, the Project goals will be achieved by constructing green stormwater infrastructure features, as described below; and
WHEREAS, the construction bid documents for the Project were advertised on June 30, 2023 and July 7, 2023; and
WHEREAS, the City received six (6) bids on August 16, 2023, by 2:00 pm, at which time the bids were opened and read aloud; and
WHEREAS, the City Public Works Department has reviewed the six (6) received bids, and determined that GradeTech, Inc. provided the lowest responsive bid of $443,361.40 for the base project and for two additive alternates; and
WHEREAS, the base bid project includes new landscaping and irrigation along the east side of the Park & Ride Lot, specifically between the pavement and the Highway 12 off ramp. The Project also includes construction of a bioretention facility, fence replacement, curb modification, pavement restoration at the southeast corner of the Park & Ride Lot, interpretive signage, and a 90-day plant establishment period; and WHEREAS, additive alternate #1 includes p lacing gravel in the undeveloped area between paved parking lot and the fence to reducing weed growth; and WHERAS, additive alternate #2 includes irrigation and landscap ing at the southeast corner of the project site, specifically between the proposed bioretention facility and Lotz Way.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Suisun City authorizes the City Manager to enter into a construction contract on behalf of the City with GradeTech, Inc. for the Green Stormwater Infrastructure Project in the amount of $443,361.40 for the base project and the two additive alternates, including a contingency in the amount of the remaining balance of $ 324,638.60 in the construction budget towards additional

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Resolution No. 2023-
Adopted September 19, 2023

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improvements, in-house inspections, i n-house construction management, and addressing unforeseen items, and to take any and all necessary and appropriate actions to implement this contract.

PASSED AND AD OPTED at a Regular Meeting of the City Council of the City of Suisun City duly held on Tuesday, the 19th day of September 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

WITNESS my hand and the seal of said City this 19th day of September 2023.

Anita Skinner
City Clerk
235

LOCATION MAP
Stormwater Green Infrastructure Project along the Eastern Perimeter of the Park and Ride Lot

PROJECT LOCATION
(Green and Light Green)
Lotz Way
Main Street
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Green Stormwater Infrastructure Project
Bid Results

Bidder Base Project Add. Alt #1 Add Alt. #2 Grand Total

Engineer's Estimate $723,300.00 $35,370.00 $22,790.00 $781,460.00 GradeTech, Inc. $421,021.90 $7,974.20 $14,365.00 $443,361.10 Suulutaaq, Inc. $637,655.00 $6,945.00 $17,646.00 $662,246.00 Lister Construction, Inc. $642,700.00 $5,656.00 $19,130.00 $667,486.00 Dutch Contracting, Inc. $723,691.70 $14,036.00 $20,218.00 $757,945.70 Abide Builders, Inc. $941,342.00 $2,450.00 $37,100.00 $980,892.00 Kerex Engineering, Inc. $950,417.00 $44,600.00 $81,400.00 $1,076,417.00

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AGREEMENT

THIS AGREEMENT, made and entered into this _______ day of ___________________, 2023, by and between the City of Suisun City, California, hereinafter called "City", and GradeTech, Inc. hereinafter called "Contractor".

WITNESSETH: That the parties hereto do mutually agree as follows:

ARTICLE I

For and in considera tion of the payments and agreements hereinafter mentioned to be made and performed by said City said Contractor agrees with said City to perform, and complete in a workmanlike manner all work required under the City's Drawings and Specifications entitled:

Green Stormwater Infrastructure Project

in accordance with the Specifications and Drawings therefore, to furnish at his own expense all labor, materials, equipment and services as may be stipulated in said Specifications to be furnished by said City, and to do everything required by this Agreement and the said Specifications.

ARTICLE II

For furnishing all said labor, materials, equipment, tools and services, converting an existing ditch into a bioretention facility, landscaping, installing fencing, a nd doing everything required by this Agreement and the said Specifications; also, for all losses and damage arising out of the nature of the work aforesaid, or from the action of the elements, or from any unforeseen difficulties which may arise during the prosecution of the work until its acceptance by said City, and for all risks of every description connected with the work; also, for all expenses resulting from the suspension or discontinuance of work, except as in the said Specifications are expressly st ipulated to be borne by said City; and for completing the work in accordance with the requirements of said Drawings and Specifications as directed by the Engineer, said City will pay and said Contractor shall receive, in full compensation therefore, the price(s) named in the Proposal.

ARTICLE III

The City hereby employs said Contractor to perform the work according to the terms of this Agreement for price(s) named in the Proposal, and agrees to pay the same at the time, in the manner, and upon the condit ions stipulated in the said Specifications; and the said parties for themselves, their heirs, executors, administrators, successors, and assigns, do hereby agree to the full performance of the covenants herein contained.
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ARTICLE IV

The Notice to Contractors, Special Notice, Special Provisions Book, Bidder’s Book including the Proposal, and Information Required of Bidder, along with the Contract Documents and all addenda issued by the City with respect to the foregoing prior to the opening of bids, are hereby incorporated in and made part of this Agreement.

IN WITNESS WHEREOF, the parties hereto have caused this contract to be executed the day and year first above written.

CITY OF SUISUN CITY, CALIFORNIA

By________________________________
(City Manager)

__________________________(SEAL)
(City Clerk)

CONTRACTOR

_________________________________
(Contractor)

By_________________________________
(Signature)

_________________________________
(Title)
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AGENDA ITEM NO. 9

AGENDA TRANSMITTAL

MEETING DATE:

September 19, 2023

CITY AGENDA ITEM:

Council Adoption of Resolution No. 2023-__: Authorizing the City Manager or Deputy City Manager to Enter into a Joint Use Agreement with the Fairfield-Suisun Unified School District.

FISCAL IMPACT:

There would be no fiscal impact.

STRATEGIC PLAN:

Provide Good Governance and Ensure Fiscal Solvency.

BACKGROUND:

The City’s Recreation & Community Services Department and the Fairfield-Suisun Unified School District (FSUSD) have been sharing facilities for a variety of recreational programs and other functions through a Joint Use Agreement. In order to continue this mutually beneficial relationship, the Joint Use Agreement must be reviewed.

STAFF REPORT:

Staff members from each of the organizations have met annually to review the use and permitting processes. The agreement gives each entity first priority use of the facilities which are made available at no cost during normal or stated operational times. For activities involving additional staffing, after normal hours or damages attributable to use by the other party, cost-recovery fees are imposed. The agreement provides for quarterly scheduled meetings to review requests and to update schedules. The term of the agreement renewal would be five years. The FSUSD Board will consider approval of the renewal at its September 21, 2023, meeting.

STAFF RECOMMENDATION:

It is recommended that the City Council Adopt Resolution No. 2023- ___: Authorizing the City Manager or Deputy City Manager to Enter into a Joint Use Agreement with the Fairfield-Suisun Unified School District.

DOCUMENTS ATTACHED:
1 .

Resolution No. 2023-__: Authorizing the City Manager OR Deputy City Manager to Enter into a Joint Use Agreement with the Fairfield-Suisun Unified School District. 2 .

Joint Use Agreement Between Fairfield-Suisun Unified District and The City of Suisun City (Joint Use of Recreational Facilities)

PREPARED BY:

Jeff Downey, Recreation Manager
REVIEWED BY:

Kris Lofthus, Deputy City Manager
APPROVED BY:

Kris Lofthus, Deputy City Manager

ATTACHMENTS:

1. Resolution Authorizing to Enter into a Joint Use Agreement with the FSUSD.pdf

2. Joint Use Agreement Between FSUSD and the City of Suisun City.pdf 241

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RESOLUTION NO. 2023-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUISUN CITY

AUTHORIZING THE CITY MANNAGER OR DEPUTY CITY MANAGER TO

ENTER INTO A JOINT USE AGREEMENT WITH THE FAIRFIELD-SUISUN

UNIFIED SCHOOL DISTRICT

WHEREAS, the City of Suisun City utilizes school district facilities for recreational and community activities; and

WHEREAS, the Fairfield -Suisun Unified School District wishes to utilize City facilities for school activities, events and programs; and

WHEREAS, the school district has successfully entered into a similar agreement with the City of Suisun City in the past; and

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Suisun City hereby authorizes the City Manager to enter into a joint use agreement with the Fairfield-Suisun Unified School District.

PASSED AND ADOPTED at a Regular Meeting of the City Council of the City of Suisun City held on Tuesday the 19
th day of September 2023 by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

WITNESS my hand and the seal of said City this 19th day of September 2023.

Anita Skinner
City Clerk
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Contract #24F-116

JOINT USE AGREEMENT BETWEEN FAIRFIELD-SUISUN UNIFIED DISTRICT AND

THE CITY OF SUISUN CITY
(Joint Use of Recreational Facilities)
TH
IS JOINT USE AGREEMENT (“Agreement”) is made and entered into this 22nd day of September (“Effective Date”), by and between Fairfield-Suisun Unified School District, a California public school district (“District”) and the City of Suisun City, a municipal corporation of the State of California ("City"). The District and City may be referred to herein collectively as the “Parties” or individually as a “Party”.

RECITALS
A
. WHEREAS, District is the owner of certain recreational real property and facilities as set forth in Exhibit “A,” (“District Recreational Facilities” or “District Sites”); and B. W
HEREAS, the City is the owner of certain recreational real property and facilities as set forth in Exhibit “C” located within the City of Suisun City (“City Recreational Facilities” or “City Sites”); and C. W
HEREAS, the provisions of Education Code sections 10900 through 10914.5, inclusive, (the “Community Recreation Act”) authorize and empowers cities and public school districts to cooperate with one another for the purpose of authorizing, promoting and conducting programs of public services which will con tribute to the attainment of general recreational and educational objectives for children and adults of the state, and to enter into agreements with each other for such purposes; a
nd
D. W
HEREAS, the District and City’s joint use of the recreational facilities located on the District and City Sites are in the vital and best interests of the residents of the City and of the District students, and of their health, safety, and welfare, and are in accordan ce with the public purposes and provisions of applicable federal, State and local law.

AGREEMENT
NO
W, THEREFORE, in consideration of the mutual covenants and conditions contained in this agreement, the Parties agree as follows:

1. TERM OF AGREEMENT. The “Term” of this Agreement shall be for five (5) years commencing on Effective Date, and shall remain in effect until S eptember 22, 2028, unless terminated earlier pursuant to the termination provisions set forth in this Agreement.

2. JOINT USE OF RECREATIONAL FACILITIES.

2. 1. District Recreational Facilities:

2.1.1. District Use. The District’s use of the buildings, grounds, equipment or recreational facilities (“District Recreational Facilities”) located on the District Sites for any purpose shall take precedence and priority over the City’s or any other person’s or entity’s use.

2. 1.2. “District’s Use” includes use of the District Recreational Facilities, without limitation:

2. 1.2.1. Use during any time when school is in session, including Summer School;

2. 1.2.2. Use during any time that has been scheduled in advance by the various school principals or other school officers for classes, activities, exercises, or functions; and

2. 1.2.3. Use during any time when the District has permitted another person or entity to use the District Recreational Facilities for specific event(s) or activity(ies). 243
Community Recreation Act Joint Use Agreement- FSUSD- City of Suisun City 2

2.1.3. The District Recreational Facilities set forth in Exhibit “A” shall be reviewed and updated on an annual basis during the Term.

2.1.4. City’s Use. The City may use the District Recreational Facilities when such use does not conflict with the District’s Use. The District will notify the City 48 hours in advance of scheduling conflicts due to District -related use. District will provide alternate accommodations when possible.

2. 1.4.1. Use Fees. City shall pay the use fee set forth in Exhibit “ B” (“Use Fee”) for use of District Recreational Facilities . The Use Fee shall be based on the staff required to be present at the District Recreational Facilities during City use or the actual cost incurred by District related to City’s use of the Recreational Facilities.

2. 1.4.2. City’s use of the District Recreational Facilities shall be pursuant to the Civic Center Act (Education Code section 38130 et seq.) and District’s existing rules and regulations pertaining to the use of the District Recreational Facilities (“District Use Rules”), as may be amended from time to time.

2. 1.4.3. City shall provide ensure adequate supervi sion of any activity conducted on District Recreational Facilities during City’s use.

2. 1.4.4. District shall furnish and supply City the expendable materials, supplies and equipment generally made available by District to the general public for use by City at District’s Recreational Facilities.

2. 1.4.5. Accident/Incident Report. The City shall submit a written accident/incident reports to the District of any accident or incident that occurs on the District Recreational Facilities during City’s use . Accident/injury reports shall be submitted to the District’s principal at the School Site the Recreational Facilities are located on and to the District Office of Risk Management.

2. 1.4.6. Concussion or head injury during City Athletic Activity. City shall comply and require a ny person, group or entity using the District Recreational Facilities pursuant to City’s authority hereunder, to comply with Education Code section 49475 regarding the removal of any athletic participant suspected of sustaining a concussion or head injury during use of District Recreational Facilities.

2.1.5. Closure of District Recreational Facilities . The Parties recognize that the District Recreational Facilities may need to be closed from time to time in the interest of public safety or for repairs and maintenance. District shall notify the City of any conditions necessitating a closure of the District Recreational Facilities or any portion thereof.

2.1.6. Safety and Security.

2.1.6.1. The District will provide the City notification, if reasonably possible, of any security incident, school lockdown, or a secure-perimeter scenario due to crimes in or around the District Recreational Facilities that occur during City’s Use. Notwithstanding the foregoing, the District shall be under no obligation nor liable for any failure to provide the notification contemplated under this section.

2.1.6.2. City staff using District Recreational Facilities will be invited to participate in the District’s security and safety trainings and drills that occur during City’s Use. The District follows the emergency response procedures set forth in Exhibit "H" which are reviewed and updated annually.
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Community Recreation Act Joint Use Agreement- FSUSD- City of Suisun City 3

2.2. City Recreational Facilities:

2.2.1. City Use . The City’s use of the buildings, grounds, equipment or recreational facilities (“City Recreational Facilities”) located on the City Sites for any purpose shall take precedence and priority over the District’s or any other person’s or entity’s use. “City’s Use” includes use of the City Recreational Facilities, without limitation:

2.2.1.1. Use during any time when the City has permitted another person or entity to use the City Recreational Facilities for specific event(s) or activity(ies).

2.2.2. The City Recreational Facilities set forth in Exhibit “ C” shall be reviewed and updated on an annual basis during the Term.

2.2.3. District’s Use. The District may use the City Recreational Facilities when such use does not conflict with the City’s Use.

2.2.3.1. Use Fees. District shall pay the use fee set forth in Exhibit “D” (“Use Fee”) for use of City Recreational Facilities. The Use Fee shall be based on the staff required to be present at the City Recreational Facilities during District use or the actual cost incurred by City related to District’s use of the Recreational Facilities.

2.2.3.2. District’s use of the City’s Recreational Facilities shall be pursuant to the City’s existing rules , ordinances and regulations pertaining to the use of the City’s Recreational Facilities (“City Use Rules”), as may be amended from time to time.

2.2.3.3. District shall provide ensure adequate supervision of any activity conducted on City Recreational Facilities during District’s use.

2.2.3.4. City shall furnish and supply District the expendable materials, supplies and equipment generally made available by City to the general public for use by District at City’s Recreational Facilities.

2.2.3.5. Accident/Incident Report. The District shall submit a written accident/incident reports to the City of any accident or incident that occurs on the City Recreational Facilities during District’s use. Accident/injury reports shall be submitted to the City’s City Manager and to the City’s Risk Manager.

2.2.4. Closure of City Recreational Facilities. The Parties recognize that the City Recreational Facilities may need to be closed from time to time in the interest of public safety or for repairs and maintenance. City shall notify the District of any conditions necessitating a closure of the City Recreational Facilities or any portion thereof.

2.3. Use. Designated District and City staff shall coordinate for each Party’s respective use of the Parties’ Recreational Facilities . The Joint Use Agreement Facil ities Usage Application attached hereto as Exhibit “F” shall be used by the District when requesting City Recreational Facilities. The City will use the District’s third-party online software system when requesting District Recreational Facilities.

2.3.1. In scheduling the use of DISTRICT facilities, DISTRICT sponsored events and programs shall have first priority, CITY sponsored events and programs shall have second priority, and any other events by other organizations (including City co -sponsored groups which are not covered by this Agreement) or individuals shall have priority thereinafter.

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Community Recreation Act Joint Use Agreement- FSUSD- City of Suisun City 4

2.3.2. In scheduling the use of CITY facilities, CITY sponsored events and programs shall have first priority, DISTRICT sponsored events and programs shall have second priority, and any other events by other organizations (including auxiliary organizations of the DISTRICT which are not covered by this Agreement) or individuals shall have priority thereinafter .

2.3.3. Each Party shall designate one contact person to maintain records pursuant to this Agreement. Each Party shall provide notice to the other of the person designated by that Party as the contact person. Each Party shall notify the other in the event the Party’s contact person changes. Such notification shall be in the same manner provided in this Agreement in the section entitled “Notices.”

2.3.4. Except in the event of an emergency, the Parties shall provide at least ten (10) business days prior notice of a cancellation of a Party’s scheduled use. The Part y cancelling the other Party’s use shall make good faith and reasonable efforts to provide alternative available recreational space to the Party’s whose use is cancelled.

2.3.5. Except in the event of an emergency, the Parties shall provide each other at least ten (10) business days prior notice of a Party’s intent to cancel a scheduled use of the other Party’s Recreational Facilities . If a Party fails to provide prior notice or fails to use the other Party’s recreational facilities when scheduled, that Party shall be charged the Use Fee set use had occurred.

3. MAINTENANCE.

3.1. City Maintenance. City agrees to provide, as its own cost and expense, any and all maintenance for the City Recreational Facilities. Maintenance to be provided by C ity shall be staffed by C ity’s equipment and ball fields personnel, be consistent with the normal maintenance levels as applied to other comparable City open space and park areas and shall insure safe and healthful use.

Maintenance to be provided by City shall also include payment by City, as its own cost and expense, any and all utility costs, including without limitation, electricity, water, and refuse removal costs.

3.2. District Maintenance. District agrees to provide, as its own cost and expense, any and all maintenance for the District Recreational Facilities. Maintenance to be provided by District shall be consistent with the normal maintenance levels as applied to other comparable District schools and shall insure safe and healthful use. Ma intenance to be provided by District shall also include payment by District , as its own cost and expense, any and all utility costs, including without limitation, electricity, water, and refuse removal costs.

4. POST EVENT EVALUATION AND REPAIRS. The Parties agree that each Party shall be responsible for any damage, injuries, or harm caused by use of the other Party’s Recreational Facilities. The Party whose recreational facilities were used shall complete a Post Event Evaluation Form ( Exhibit “E”) indicating any necessary repairs or damage caused by the other Party’s use. The Post Evaluation Form can be provided to the other Party following that Party’s use of the recreational facilities. Additionally, the Party completing the Post Event Evaluation Form shall provide a bill for damages to the other Party.

4.1. The Party using the other Party’s Recreational Facilities shall repair, or cause to be repaired, or will reimburse the Party that owns the Recreational Facilities for the cost of repairing damage done to the Recreational Facilities of the other Party, other than ordinary wear and tear items.

4.2. Any dispute regarding the responsibility for damages shall be resolved pursuant to the dispute resolution procedures indicated herein.

5. INDEMNIFICATION.

5.1. Indemnification of District. To the furthest extent permitted by California law, C ity shall protect, defend, indemnify and hold harmless District, and its officers, agents, representatives, consultants, 246
Community Recreation Act Joint Use Agreement- FSUSD- City of Suisun City 5 employees, trustees and volunteers (“D istrict’s Indemnified Parties”) from any and all demands, liabilities, losses, damages, injury, claims, suits, and actions (“Claims against the City”) of any kind, nature or description, including, but not limited to, personal injury, death, property damage, and consultants’ and/or attorneys’ fees and costs, directly or indirectly arising out of, connecting with or resulting from the performance of the Agreement or from any activity, work, or thing done, permitted, or suffered by the City in conjunction with this Agreement except to the extent that the Claims against the City are not caused by the negligence or willful misconduct of the District’s Indemnified Parties. The D istrict shall have the right to accept or reject any legal representa tion that City proposes to defend the District’s Indemnified Parties.

5.2. Indemnification of City. To the furthest extent permitted by California law, D istrict shall protect, defend, indemnify and hold harmless C ity, and its officers, agents, representatives , consultants, employees, trustees and volunteers (“C ity’s Indemnified Parties”) from any and all demands, liabilities, losses, damages, injury, claims, suites and actions (“Claims against the District ”) of any kind, nature or description, including, but not limited to, personal injury, death, property damage, and consultants’ and/or attorneys’ fees and costs, directly or indirectly arising out of, connecting with or resulting from the performance the Agreement or from any activity, work, or thing done, permitted, or suffered by the D istrict in conjunction with this Agreement to the extent that the Claims against the D istrict are not caused by the negligence or willful misconduct of the C ity’s Indemnified Parties. The City shall have the right to accept or reject any legal representation that District proposes to defend the City’s Indemnified Parties.

6. INSURANCE. Each Party shall, during the Term , maintain in force the policies set forth in Exhibit “ G”. All policies, endorsements, certificates shall be subject to approval by the other P arty’s Risk Manager as to form and content. The insurance requirements are subject to amendment or waiver if so approved in writing by both Parties. Each Party agrees to provide the other Party with a copy of said policies, certificates and/or endorsements upon execution of this Agreement.

7. TERMINATION. City or District may terminate this Agreement at any time by written notice of election to terminate delivered to the other Party at least sixty (60) days in advance of the effective termination date elected.

8. NOTICES. All notices required or permitted to be given under this agreement shall be in writing and personally delivered or sent by certified mail, postage prepaid and return receipt requested, addressed as follows:

CITY DISTRICT
City of Suisun City Fairfield-Suisun Unified School District 611 Village Drive 2490 Hilborn Road
Suisun City, CA 94585 Fairfield, CA 94534
Attn: City Manager Attn: Executive Director, Facilities Telephone: (707) 421-7200 Telephone: (707) 399-5148

Notice shall be deemed effective on the date personally delivered or, if mailed, three days after deposit in the mail. Notice transmitted by facsimile shall be deemed effective on the following business day. Notice provided by overnight delivery shall be deemed effective the next business day after delivery by the overnight delivery service. The P arties may change their respective addresses for purposes of delivering notices by sending notice of such change pursuant to this paragraph.

9. ASSIGNMENT. Neither Party shall assign its rights, duties or privileges under this Agreement, nor shall either Party attempt to confer any of its rights, duties or privileges under this Agreement on any third Party, without the written consent of the other Party.

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Community Recreation Act Joint Use Agreement- FSUSD- City of Suisun City 6

10. NON-DISCRIMINATION. Neither Party shall employ any discriminatory practices in its performance hereunder, including its employment practices, on the basis of sex, race, color, religion, national origin, ancestry, age, sexual orientation, or physical or mental disability.

11. INDEPENDENT CONTRACTOR STATUS. This Agreement is by and between two independent entities and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture, or association.

12. ENTIRE AGREEMENT . This Agreement constitutes the entire agreement between the P arties and supersedes all prior discussions, negotiations and agreements, whether oral or written. This Agreement may be amended or modified only by a written instrument executed by both Parties.

13. VERIFICATION OF QUALIFICATIONS . Each Party shall be responsible for verifying the qualifications, credentials, certificates, and licenses of its staff, agents, consultants and/or subcontractors who may provide services in conjunction with each Party’s duties or obligations pursuant to this Agreement or the use of the Recreational Facilities.

14. FINGERPRINTING AND CRIMINAL BACKGROUND INVESTIGATIONS . Each Party s hall ensure compliance with the fingerprinting requirements of Education Code section 10911.5 for all employees, staff, and/or contractors who could have direct contact with minors, regardless of whether such individuals are paid or unpaid.

15. DISPUTE RESOLUTION. If a dispute arises that is related, in any way, to this, the P arties agree to attempt first to resolve the dispute through negotiations. If negotiations are unsuccessful, the P arties a gree to mediate the dispute prior to initiating legal action.

16. CALIFORNIA LAW. This Agreement shall be governed by and the rights, duties and obligations of the Parties shall be determined and enforced in accordance with the laws of the State of California. The Parties further agree that any action or proceeding brought to enforce the terms and conditions of this Agreement shall be maintained in Solano County, California.

17. PROHIBITED ACTIVITIES. Use of tobacco products, intoxicants, or narcotics is prohibited in or about the Party’s Recreational Facilities. Profane language, quarreling, fighting, and/or gambli ng is also prohibited.

18. WAIVER. The waiver by either Party of any breach of any term, covenant, or condition herein contained shall not be deemed to be a waiver of such term, covenant, condition, or any subsequent breach of the same or any other term, covenant, or condition herein contained.

19. SUCCESSORS AND ASSIGNS. This Agreement shall be binding upon and inure to the benefit of the P arties hereto and their respective heirs, legal representatives, successors, and assigns.

20. AMENDMENTS. Amendments to the terms and conditions of this Agreement shall be requested in writing by the Party desiring the revision, and any amendment to the Agreement shall only be effective upon the mutual agreement in writing of both Parties hereto.

21. COUNTERPARTS. This Agreement and all amendments and supplements to it may be executed in counterparts, and all counterparts together shall be construed as one document.

22. CAPTIONS. The captions contained in this Agreement are for convenience only and shall not in a ny way affect the meaning or interpretation hereof nor serve as evidence of the interpretation hereof, or of the intentions of the Parties hereto.

23. SEVERABILITY. Should any provision of this Agreement be determined to be invalid, illegal or unenforceable in any respect, such provision shall be severed and the remaining provisions shall continue as valid, legal and enforceable.

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Community Recreation Act Joint Use Agreement- FSUSD- City of Suisun City 7

24. INCORPORATION OF RECITALS AND EXHIBITS . The Recitals and each e xhibit attached hereto are hereby incorporated herein by reference.

25. APPROVAL. The Parties agree that this Agreement shall not be binding on the P arties until the Agreement is approved by the District’s Board of Education and the City Council.

IN WITNESS WHEREOF, this Agreement has been duly approved by Parties on the day and year hereinabove written.

CITY OF SUISUN CITY FAIRFIELD-SUISUN UNIFIED SCHOOL DISTRICT A municipal corporation A California public school district

______________________________ ________________________________ Signature Signature

______________________________ Laneia Grindle____________________ Print Name Print Name
City Manager Assistant Superintendent, Business Services

________________ ______________
Date Date

249
Community Recreation Act Joint Use Agreement- FSUSD- City of Suisun City 8 EXHIBIT “A”

DISTRICT RECREATIONAL FACILITIES

250

EXHIBIT A

Fairfield-Suisun Unified School District Facilities Available For Use by City of Suisun City per the JUA School Phone C P M/U G VSB JVSBB VBB JVBB T SP F CR L O Armijo High 422-7500              
Fairfield High 438-3000              
Rodriguez High 863-7950              
Crystal 421-5800      
Grange 438-1900      
Green Valley 646-7000      
Anna Kyle 421-4105     
B. Gale Wilson 421-4225     
Cleo Gordon 421-4125     
Cordelia Hills 864-1905     
Crescent 435-2771     
Dan O. Root II 421-4240     
David Weir 399-3300     
Dover 435-3794     
E. Ruth Sheldon 421-4150     
Fairview 421-4165     
H. Glen Richardson 420-2300     
K.I. Jones 421-4195     
Laurel Creek 421-4291     
Nelda Mundy 863-7920     
Oakbrook 863-7930     
Rolling Hills 399-9566     
Suisun Elementary 421-4210    
Suisun Valley 421-4338     
Sullivan 366-0685     
Tolenas 421-4350     
Adult School 421-4110    
Matt Garcia Career & College 424-9400   Public Safety Academy 421-4100      

C = Classrooms VSB = Varsity Softball Field T = Tennis Courts CR = Conference Room P = Playground/Soccer Field JVSBB = Junior Varsity Softball Field SP = Swimming Pool L = Library M/U = Multiple Purpose Room VBB = Varsity Baseball Field F = Football Field O = Outside Basketball Courts G = Gymnasium JVBB = Junior Varsity Baseball Field

251
Community Recreation Act Joint Use Agreement- FSUSD- City of Suisun City 9 EXHIBIT “B”

DISTRICT FEE SCHEDULE

252
F
airfield Suisun Unified School District

FACILITIES USE FEES
Revised August 2019

EXHIBIT B

PERSONNEL FEES
(NON-PROFIT & FOR-PROFIT GROUPS)
ALL groups must pay for custodial fees outside of normal work hours.

Additional time must be added to the event for custodian to open and close facilities.

Additional custodians may be required on events with more than 100 attendees.

Custodian
Fees do not apply during custodian’s regularly scheduled hours. Large events may require additional custodians and fees will apply. $39/hour Food Service Worker (kitchen only) $21/hour
Computer Technician $47/hour
U

TILITY FEES
(NON-PROFIT & FOR-PROFIT GROUPS)
Stadium Lights $52/hour
Pool Utilities and Chemicals $65/hour
F

ACILITY FEES
(FOR-PROFIT GROUPS)
Cafeteria $32/hour
Classroom/Conference Room $8/hour
Fields:
• High School Stadium $322/hour
• Middle School Soccer Fields $185/hour
• Elementary School Recreational Fields $116/hour
Gymnasium $88/hour
Kitchen $14/hour
Library $31/hour
Locker Rooms $47/hour
Multi-Purpose Room $47/hour
Parking Lots $20/day
Quad areas $60/hour
Tennis Courts $17/hour
253
Community Recreation Act Joint Use Agreement- FSUSD- City of Suisun City 10 EXHIBIT “C”

CITY RECREATIONAL FACILITIES

254
255
Community Recreation Act Joint Use Agreement- FSUSD- City of Suisun City 11 EXHIBIT “D”

CITY FEE SCHEDULE

256

EXHIBIT D
257
258
259
Community Recreation Act Joint Use Agreement- FSUSD- City of Suisun City 12 EXHIBIT “E”

POST EVENT EVALUATION FORM
260
Exhibit E

Fairfield-Suisun Unified School District and City of Suisun City Joint Use and Development Agreement

Post-Event Evaluation Form

 This form should be filled out after each one -time user, or at the conclusion or as needed throughout a long-term usage.
 If there are property damages to the site after the function, fill out the “Damages” section as well.
 Send the completed form to the DIRECTOR or SUPERINTENDENT, or their designated representatives.

Facility user: __________________________ Date of usage: ____________________

Site: ____________________________ Area of usage at the site: _________________

Type of Activity: _____

 Were all rules and regulations followed?  Yes  No

 Were the laws of the city and state followed by the facility users?  Yes  No

 Was the site left in a clean and orderly condition?  Yes  No

 Did the facility users borrow or use any equipment?  Yes  No

 Was the equipment returned in acceptable condition?  Yes  No

Comments: (Positive or problems encountered)
______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________

Damages:

Please describe in as much detail as possible the damage. If this section is filled out, send the original to the DIRECTOR OR SUPERINTENDENT, or their designated representatives.
______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________

 We would rather not have this facility user use our facility again.

Facility Evaluator: _____________________________ Date: __________________ 261
Community Recreation Act Joint Use Agreement- FSUSD- City of Suisun City 13 EXHIBIT “F”

FACILITIES USAGE APPLICATION

262

CITY OF SUISUN CITY RECREATION, PARKS, & MARINA DEPARTMENT

APPLICATION FOR RENTAL USE OF SUISUN CITY FACILITIES
611 VILLAGE DRIVE, SUISUN CITY, CA 94585
(707)421-7200

5. Day Phone: ( ) Fax or Cell: ( )

6. Address: City/Zip:

7. Designate Person in Charge: Email:

8. Day Phone: ( ) Fax or Cell: ( )

9. Facility Requested: (Check one) Banquet Room Banquet Room/ kitchen Banquet Room / Meeting Rooms

Kitchen Meeting Room A Meeting Room B Meeting Room C Classroom 1 Meeting Rooms Combined

10. Type of Activity:
(If birthday state age, if graduation state school)

11. Alcoholic Beverages Served? Alcoholic Beverages sold? ABC Permit Required?

12. Admission charge or other form of fees collected? Will a commercial caterer be used?

Renter is not allowed to move tables or raise or lower blinds. Any damages caused by doing so without staff help.

Date: FSUSD Signature:

City of Suisun City Recreation, Parks, & Marina Department Approval:

Date: Signature:

REVISED (06/6/2023)

1. Name of Group/Applicant: Estimated Attendance:

2. Date of Use: Mon Tues Wed Thurs Fri Sat Sun Birthdate of Applicant: ______________

3. Event Start Time: a.m. / p.m. Event End Time: a.m. / p.m. BUILDING TO BE OPENED AT: a.m. / p.m.

4. Is there an early open requirement? Reason: EARLY OPENING TIME: a.m. / p.m. 263
Community Recreation Act Joint Use Agreement- FSUSD- City of Suisun City 14

EXHIBIT “G”

INSURANCE

264
EXHIBIT “G”

INSURANCE

Each Party, at its sole cost and expense, shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property which may arise from, or in connection with, the performance of the services or use of the Recreational Facilities hereunder by the P arties, their agents, representatives, employees or subcontractors.

A. Minimum Scope of Insurance

Coverage shall be at least as broad as:

1. The coverage described in Insurance Services Office Form Number GL 0002 (Ed. 01/96) covering Commercial General Liability together with Insurance Services Office Form Number GL 0404 covering Broad Form Comprehensive General Liability; or that described in Insurance Services Office Commercial General Liability coverage ("occurrence") Form Number CG 0001 (Ed. 01/96), including X.C.U. (Explosion, Collapse and Underground) coverage.

2. The coverage described in Insurance Services Office Form Number CA 0001 (Ed. 12/93) covering Automobile Liability, Code 1 "any auto", or Code 2 "owned autos" and Endorsement CA 0025. Coverage shall also include Code 8 "hired autos" and Code 9 "non-owned autos"; and

3. Workers' Compensation insurance as required by the California Labor Code and Employers Liability insurance; and

B. Minimum Limits of Insurance

Each Party shall maintain limits no less than:

1. Commercial General Liability: $ 3,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage; and

3. Workers' Compensation and Employers' Liability: Workers' Compensation limits as required by the California Labor and Employers Liability limits of $1,000,000 per accident.

4. Builder’s Risk: Completed value of the project. No deductible shall exceed $100,000.

C. Deductibles and Self-Insured Retentions

Any Party’s deductibles or self-insured retentions must be declared, and approved by the other Party’s Risk Manager.

D. Other Insurance Provisions

Each policy shall contain, or be endorsed to contain, the following provisions:

1. Commercial General Liability and Automobile Liability Coverage

265
a. The other Party, its officers, employees, agents and contractors are to be covered as additional insureds. Coverage shall contain no special limitations on the scope of protection afforded to the other Party, its officers, employees, agents and contractors.

b. Any failure to comply with reporting provi sions of the policies by either Party shall not affect coverage provided to the other Party, its officers, employees, agents, or contractors.

c. Each policy shall state that the policy shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

2. All Coverage

Each insurance policy required by this Agreement shall be endorsed to state that coverage shall not be suspended, voided, canceled, or reduced in limits except after thirty (30) days' prior written notice has been given to the other Party.

E. Acceptability of Insurers

Insurance is to be placed with insurers acceptable to the other Party.

F. Verification of Coverage

Each Party shall furnish the other Party with certificates of insurance and with original endorsements affecting coverage required by this Agreement. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its beh alf.

Proof of insurance shall be mailed to the following address or any subsequent address as may be directed in by each PARTY:

CITY OF SUISUN CITY
Risk Manager

_______________________

FAIRFIELD-SUISUN UNIFIED SCHOOL DISTRICT
Risk Manager

_____________________________

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Community Recreation Act Joint Use Agreement- FSUSD- City of Suisun City 15 EXHIBIT “H”

DISTRICT EMERGENCY RESPONSE PROCEDURES
267

FSUSD EMERGENCY RESPONSE PROCEDURES
Active Shooter: Sounds of gunfire. Announcement may be made over intercom. • Try to remain calm, listen to ascertain if active shooter is within your vicinity, and determine whether to Run, Hide, or Fight. • Run: If there is an escape path, attempt to evacuate yourself and students. Leave your personal belongings behind. • Hide: If evacuation is not possible, hide. Lock and/or blockade the door. Close the blinds. Silence your cell phone and direct your students to as well. Hide behind large objects. Remain very quiet. • Fight: As a last resort, and only if you and your students’ lives are in danger, attempt to incapacitate the shooter. Act with physical aggression. Improvise weapons.
• When law enforcement arrives:
o Remain calm and follow instructions.
o K
eep your hands visible at all times.
o A
void pointing or yelling.
o K
now that help for the injured is on its way.

Air Pollution/Chemical Release: Announcement will be made over intercom. • Staff will be notified to discontinue all athletic activity on campus. • Call parents and dismiss students who are susceptible to respiratory problems. • Turn off air intake systems.
• Follow shelter-in-place instructions (such as close doors/windows), if applicable.

Bomb Threat: Fire alarm will signal evacuation, if evacuation is indicated.

Receiving Threats:
• Phone: keep caller on line, gather info re: location, timing of the bomb, person(s) responsible. Note
gender, age, voice features, background noises.
• Mailed/Written: handle letter, note or package as
little as possible.
• Electronic (ex: e-mail, text): do not delete
message.

Response Protocol:
• Call 911 immediately.
• Promptly report threat or suspicious package to Administrator. • Place written threat into envelope, note where & by whom it was found.
• Turn off 2-way radio equipment located in threatened building. • Public safety officials or school staff may conduct bomb search. • School staff shall not handle any explosive or incendiary device. • If evacuated, do not reenter threatened building until cleared to do so.

Civil Disturbance on Campus: Announcement will be made over intercom.

Such an event would most likely occur if a large number of students caused a disturbance and refused efforts of administrators and teaching staff to maintain order. The following will take place:
• A civil disturbance situation will be announced.
• Police will be contacted.
• Move disturbance to an isolated area, if possible. The administration will meet with concerned parties. • Daily instruction will continue. Staff should attempt to persuade all uninvolved students to go to class. Teachers who have students in class will keep them until further notice.

Earthquake: Ground will start shaking. For drills: announcement will be made over intercom. • Implement “Duck, Cover and Hold” (students and staff should take protective positions under desks or tables away from and with backs to windows).
• Fire alarm will sound if students need to be evacuated (see fire procedures). • Students may return to class only when given the “All Clear” signal.

Evacuation/Fire: Fire alarm will signal. Specific information may be relayed by intercom, if applicable. • Fire alarm will signal evacuation unless inoperable. A bullhorn or messenger will be used if the alarm is not functioning. • Teachers will direct students to the evacuation area(s). Teachers will be the last person out of the room and will bring their roll books.
• Students: bring phones; line up by class (according to evacuation map) in a straight line during the entire emergency. • Teachers are to take attendance quickly and return to the front of the line to account for missing students. Implement colored card coding system once attendance is taken.
o Green Status Card: Everyone is ok and accounted for.
o Red Status Card: Missing or extra student(s). Report missing students to administration. o Red Cross on White Status Card: Medical Attention Needed. • Return to class only when given the “All Clear” signal. • Students are not to be released unless instructed to do so by administration. • Parent staging area should be established and communicated.

EXHIBIT H
268
Lockdown (Locks, Lights, Out of Sight)
Announcement – “Lockdown” will be made over the intercom

• Lock perimeter doors, close and lock all windows, draw blinds, and turn off lights.
• Move away from sight.
• Do not open door.
• Maintain silence; silence cell phones that are on person. • Take attendance.
• Listen for further instructions.

If students are outside:
• Direct students into any available classroom/indoor location. • If students scatter and run, let them go.

Lockout (Secure the Perimeter)
Announcement – “Lockout” will be made over the intercom

• Bring everyone indoors.
• Lock perimeter doors.
• Increase situational awareness.
• Keep all students/staff in classroom.
• Staff can continue to teach/work in locked
classrooms/offices.
• Take attendance.
• Contact school office if staff/students need to use
restroom. Admin will confirm with police it is safe to do so prior to authorizing temporary release from class.

Severe Windstorm/Tornado: Announcement will be made over the intercom including words “SEVERE WINDSTORM” or “TORNADO WARNING.”
• All students remain in classrooms. If students are outside, they should report to class. If this emergency occurs at lunch, all students will go to open rooms (multiuse room, gymnasium). • Teachers should shut all blinds and drapes. Do not close windows all the way. • Students should stay away from windows and should turn their backs to them. • Refrain from touching any
downed electrical wires.

Threat of Explosion/Gas Leaks/Aircraft Accident : Announcement will be made over the intercom. • A Duck and Cover Command will be issued, or evacuation will be ordered with the fire alarm, depending on the situation. • In the event of gas leak, teachers will be instructed to close all windows and to wait for further instructions.

Emergency Telephone Numbers

From an outside line CALL 911

*Stay calm*Speak clearly*State your emergency*Give name/address*Allow dispatcher to direct conversation*Stay on phone*

Emergency: Police/Fire/Sheriff/Medical . . . . . . . . . . . . . . . . . . . . . . . . . 911 Cell Phone Emergency # - Fairfield . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (707) 428-7373 Cell Phone Emergency # - Suisun . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (707) 421-6622 Cell Phone Dispatch # - Solano County Sheriff . . . . . . . . . . . . . . . . . . . . (707) 421-7090 Poison . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (800) 876-4766 Gas/Power Failure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (800) 743-5000 Red Cross . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (707) 429-3131 Non-emergency Police:

Fairfield Police/Fire Dept . . . . . . . . (707) 4 28-7300 Suisun Police Dept . . . . . . . . . . . . . (707) 421-7373 TAFB Military Police Desk . . . . . . (707) 424-32 93

Fairfield-Suisun Unified School District
Central Office Main Number . . . . . . . . . . . (7 07) 399-1201

Tune in to Radio Frequencies for emergency broadcasts:

KUIC . . . . . . . . . . . . . . . . . . . . . . 95.3 FM

It is the teacher’s responsibility to ensure these safety procedures are followed. Teachers are required to keep accurate lists of students. Teachers are responsible for the safety of their students. Teachers shall refer to site emergency evacuation plan for designated evacuation locations. 269

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270
AGENDA ITEM NO. 10

AGENDA TRANSMITTAL

MEETING DATE:

September 19, 2023

CITY AGENDA ITEM:

Council/Agency/Authority Approval of the Minutes of the Regular and/or Special Meetings of the Suisun City Council, Suisun City Council Acting as Successor Agency, and Housing Authority held on September 5, 2023 and September 12, 2023; the Joint City Council/Planning Commission meeting held on August 29, 2023; and the Joint City Council/Suisun City Historic Waterfront Business Improvement District Meeting held on September 12, 2023.

FISCAL IMPACT:

None

STRATEGIC PLAN:

Provide Good Governance.

BACKGROUND:

Pursuant to Government Code 40801, the City Clerk shall keep an accurate record of the proceedings of the City Council meetings. City Council minutes are prepared in a manner consistent with the intent of the Government Code. Minutes provide a record of when and where the meeting took place, type of meeting, and report any action taken, including the vote of each member of the City Council.

STAFF REPORT:

The minutes of the City Council, Suisun City Council Acting as Successor Agency, and Housing Authority held on September 5, 2023; and the Joint City Council /Planning Commission meeting held on August 29, 2023, are submitted for review and approval.

STAFF RECOMMENDATION:

Council/Agency/Authority Approval of the Minutes of the Regular and/or Special Meetings of the Suisun City Council, Suisun City Council Acting as Successor Agency, and Housing Authority held on September 5, 2023 and September 12, 2023; the Joint City Council/Planning Commission meeting held on August 29, 2023; and the Joint City Council/Suisun City Historic Waterfront Business Improvement District Meeting held on September 12, 2023.

DOCUMENTS ATTACHED:
1 .

Minutes - August 29, 2023 Special Closed Session Meeting 2 .

Minutes - August 29, 2023 Special Joint City Council and Planning Commission Meeting 3 .

Minutes - September 5, 2023 Special Closed Session Meeting 4 .

Minutes - September 5, 2023 Regular Council-Successor Agency-Housing Authority Meeting 5 .

Minutes - September 12, 2023 Special Joint City Council and BID Meeting 6 .

Minutes - September 12, 2023 Special Closed Session Meeting

PREPARED BY:

Anita Skinner, City Clerk
REVIEWED BY:

Anita Skinner, City Clerk
APPROVED BY:

Kris Lofthus, Deputy City Manager

ATTACHMENTS:
271

1. Minutes - August 29, 2023 - Special Closed Session Meeting 5 pm.pdf

2. Minutes - August 29, 2023 - Special City Council and Planning Commission Meeting 6 pm.pdf

3. Minutes - September 5, 2023 - Special Closed Session Meeting 5 pm.pdf

4. Minutes - September 5, 2023 - Regular Council-Successor Agency-Housing Authority Meeting.pdf

5. Minutes - September 12, 2023 - Special Joint City Council and BID Meeting.pdf

6. Minutes - September 12, 2023 - Special Closed Session Meeting 7 pm.pdf 272

CITY COUNCIL CITY COUNCIL MEETING
Alma Hernandez, Mayor
Princess Washington, Mayor Pro Tem
Jenalee Dawson, Member
Marlon L Osum, Member
Amit Pal, Member

MINUTES

SPECIAL MEETING OF THE SUISUN CITY COUNCIL
TUESDAY, AUGUST 29, 2023
5:00 PM

Suisun City Council Chambers - 701 Civic Center Boulevard - Suisun City, California .

CITY COUNCIL MEETINGS ARE HELD IN-PERSON

PUBLIC PARTICIPATION IS ALSO AVAILABLE VIA ZOOM

ZOOM MEETING INFORMATION:

WEBSITE: https://zoom.us/join
MEETING ID: 849 7465 3674
CALL IN PHONE NUMBER: (707) 438-1720

REMOTE PUBLIC COMMENT IS AVAILABLE FOR THE CITY COUNCIL MEETING BY EMAILING [email protected] (PRIOR TO 4 PM), VIA WEBSITE, OR ZOOM CALL IN PHONE NUMBER (707) 438 -1720

(If attending the meeting via phone press *9 to raise your hand and *6 to unmute/mute for public comment.)

ROLL CALL
Mayor Hernandez called the meeting to order at 5:03 pm with the following Council Members present:

PRESENT: Dawson, Hernandez, Osum, Pal, Washington
ABSENT: None

CONFLICT OF INTEREST NOTIFICATION None
(Any items on this agenda that might be a conflict of interest to any Councilmembers should be identified at this time.)

PUBLIC COMMENT
(Request by citizens to discu ss any matter under our jurisdiction other than an item posted on this agenda per California Government Code §54954.3. Comments are limited to no more than 3 minutes unless allowable by the Mayor/Chair. Speaker cards are available on the table near the ent ry of the meeting room and should be given to the City Clerk. By law, no prolonged discussion or action may be taken on any item raised during the public comment period, although informational answers to questions may be given and matters may be referred for placement on a future agenda.)

Steve Olry commented the public does not have means to engage with Council due to things being in closed session, seems input is not welcome; why has it taken 3 months to do the City Manager’s evaluation; McCoy Creek weeds; SF Chronicle made a big deal of the Flannery Group and it looks like we are aligned with them,

273

George Guynn commented that Director Bermudez had not done anything to improve code enforcement; haven’t resolved city manager evaluation and his contract is up soon, maybe we need to be looking for a new city manager and city attorney.

CLOSED SESSION
Pursuant to California Government Code Section 54950 the Suisun City Council will hold a Closed Session for the Purpose of:

1 CONFERENCE WITH LABOR NEGOTIATOR Pursuant to Government Code Section 54957.6

Agency negotiator: City Manager

Employee organizations:

Unrepresented Employees;
Temporary/Part-Time Employees.

2 PERSONNEL MATTERS
Pursuant to Government Code Section 54957(b)(1) et seq. the Suisun City Council will hold a Closed Session for the purpose of Public Employee Performance Evaluation: City Manager.

Council entered into Closed Session at 5:11pm.

CONVENE OPEN SESSION
Announcement of Actions Taken, if any, in Closed Session.

ADJOURNMENT
Closed Session ended at 6:02 pm and reconvened at 8:47pm following the joint Planning Commission and Council meeting. There being no further business the continued closed session ended at 10:14pm.

______________________
Anita Skinner, City Clerk
274

CITY COUNCIL AND PLANNING CITY COUNCIL AND PLANNING

COMMISSION COMMISSION MEETING
Alma Hernandez, Mayor
Princess Washington, Mayor Pro Tem
Jenalee Dawson, Member
Marlon L Osum, Member
Amit Pal, Member

MINUTES

SPECIAL JOINT MEETING OF THE

SUISUN CITY COUNCIL AND PLANNING COMMISSION
TUESDAY, AUGUST 29, 2023
6:00 PM

Suisun City Council Chambers - 701 Civic Center Boulevard - Suisun City, California .

CITY COUNCIL MEETINGS ARE HELD IN-PERSON

PUBLIC PARTICIPATION IS ALSO AVAILABLE VIA ZOOM

ZOOM MEETING INFORMATION:

WEBSITE: https://zoom.us/join
MEETING ID: 828 3489 5509
CALL IN PHONE NUMBER: (707) 438-1720

REMOTE PUBLIC COMMENT IS AVAILABLE FOR THE CITY COUNCIL MEETING BY EMAILING [email protected] (PRIOR TO 5 PM), VIA WEBSITE, OR ZOOM CALL IN PHONE NUMBER (707) 438-1720

(If attending the meeting via phone press *9 to raise your hand and *6 to unmute/mute for public comment.)

(Next Ord. No. – 805)
(Next City Council Res. No. 2023 – 123)
(Next Suisun City Council Acting as Successor Agency Res. No. SA2023 - 06) (Next Housing Authority Res. No. HA2023 – 03)

Mayor Hernandez reported the Closed Session adjourned at 6:02pm and one item to report out. She reported on Item #1 regarding Temporary Employees.

ROLL CALL

Mayor Hernandez called the meeting to order at 6:09 pm with the following Commissioners and Council Members present:

PRESENT: Commissioners: Elder, Enault, Tewari, West
Council Members: Dawson, Hernandez, Osum, Pal, Washington ABSENT: Commissioner Dardon

Pledge of Allegiance was led by Planning Commission Chair Enault.

Invocation was given by City Manager Greg Folsom.

275

CONFLICT OF INTEREST NOTIFICATION None

(Any items on this agenda that might be a conflict of interest to any Councilmembers / Commissioners should be identified at this time.)

REPORTS (Informational items only.)

1 City Manager/Executive Director/Staff.

Mr. Folsom spoke briefly on the identity of the Flannery Group who has been purchasing property surrounding Travis AFB.

PUBLIC COMMENT

(Request by citizens to discuss any matter under our jurisdiction other than an item posted on this agenda per California Government Code §54954.3. Comments are limited to no more than 3 minutes unless allowable by the Mayor/Chair. Speaker cards are available on the table near the entry of the meeting room and should be given to the City Clerk. By law, no prolonged discussion or action may be taken on any item raised during the public comment period, although informational answers to questions may be given and matters may be referred for placement on a future agenda.)

Steve Olry spoke about Council’s significant role; mayor’s lack of transparency on closed sessions; City of Benicia initiative; Pickering property; weeds in Pintail/McCoy Creek.

Barbara Kamin spoke on the shooting today at 418 Sarah Way that took place at 8am with kids walking to school; believes it is a halfway house; if city can do something to help get them out it would be appreciated.

Michelle Chavez spoke on issues on Humphrey Drive that she has brought before the council at previous meetings but feels the residents are being ignored. She submitted a written email to the council.

George Guynn spoke about council needing to listen to residents; the Flannery group has been buying land since 2019 and if Travis goes Suisun will be gone; project across from Walmart isn’t going to help.

Donna LeBlanc thanked Mayor for the bulleted note for the ag m eeting today; on line payment fees for water bills is almost 3x higher with the new system and how can we get it lowered to old amount? Homeless evicted from Pickering property but are back and motor home now parked on Blossom; spoke on the businesses leaving Heritage Park Shopping Center; why is there so much garbage on west bound Hwy 12? Are the garbage trucks not covered west bound?

COUNCIL/PLANNING COMMISSION COMMENTS

2 Council Updates.

Council Member Dawson-none.

Council Member Pal commented on attending Touro University celebration future medical and teachers in Vallejo; future meeting on code enforcement would be helpful.

Council Member Osum-none

276

Vice Mayor Washington-thanked Chief Roth for allowing her to accompany him to some of the homeless encampments to better understand the process; thanked John Kearns for taking the time to go over Planning Commission; Attended the screening of Buffalo Soldiers with Council Member Pal and thank ed Ms.

Knuckles and Commissioner Eddrick for bringing it to Suisun.

Mayor Hernandez stated she and Council Member Dawson attended the Homelessness Regional meeting last week; thanked Chief Roth and City Manager Folsom on how we navigate city ordinances; attend ed the virtual Senate Committee hearing on agriculture that was talking about the Flannery Group.

3 Planning Commission Comments.

Commission Tewari-none
Commissioner West commented on the training the city provides which is very helpful Commissioner Elder-Commission training covers a wide range of topics and looks forward to more training in the future
Commissioner Enault thanked STA along with Place Works for putting that on the meeting; and thanked Mayor Hernandez for coordinating with STA.

GENERAL BUSINESS

Joint City Council / Planning Commission

4 City Council and Planning Commission Joint Workshop (Bermudez:[email protected]).

Mr. Folsom gave a presentation and spoke on City Council priorities, Strategic Plan, City Finances on Measure S and new development.

Jim Bermudez Development Services Director who gave a presentation and spoke on Pla nning Commission Role; City Council Role; Council Appeal Process; General Plan; Housing Element; Solano LAFCO; General Plan Amendment; Zoning Code.

John Kearns, Principal Planner gave a presentation and spoke on California Environmental Quality Act (CEQA); Project Only Discretionary Action; Determining EIR or ND; Good Neighbor Policy; Conditional Use Permits (CUP’s) Cannabis Regulatory Program; Parcels and Projects; Vacant Parcels; Development Projects in Planning; Developments under construction.

Elena G erli, City Attorney gave a presentation and spoke on Legal considerations; Quasi -Judicial; vs Legislative Functions; Ex Parte Communications; PC/CC Interactions.

Council and Commissioners asked clarifying questions.

PUBLIC COMMENTS
George Guynn spoke on Measure S; and projects that don’t produce revenue; Donna LeBlanc is there a plan to urbanize the city? Or friendly home town city; revitalize downtown but what about the other shopping centers? Project approval how does the public a ppeal? How much weight are you giving to what the residents want when they speak at public meetings?

277

James Berg to much put on P lanning Commission to make decisions ; Logistics center and the Flannery group and the city needs to stay clear of this issue; General Plan has too many holes in it; Pickering property easement; Sheldon Plaza vacant lot that is for sale and is zoned Park; commented that certain Planning Commissioners are concerned about being sued if they vote a particular and would like to know the city attorney will back them; Tractor Supply Co. is selling off property remaining property.

Steve Olry thanked Council Members Washington and Osum for steering the conversation towards making money; vision of Suisun is dyer unless council bridges the gap; can’t believe Suisun City is standing side by side with Flannery Group; confused with Director Bermudez’s report on vacant parcel s; need to focus on making money and getting out of debt.

Michelle Chavez important for Planning Commission to hear public comments; glad there are transcripts for the good neighbor meetings ; renewal process for Stiizy and the improvements that were suppos ed to have been done.

Commissioner Elder commented that it was suggested at their training to have a one on one, Commissioner and Council Member and then rotate so they are able to meet with each member.

City Attorney Gerli explained the possible Brown Ac t concerns with the one on one and will research further.

Vice Mayor Washington would like to create a Focus Plan not for just downtown but for the other shopping centers in town.

Mayor Hernandez commented how do we attract businesses to Suisun; hearing a desire for an art district in downtown and where do those conversations start; how do we start working towards a bigger vision for Suisun;
Vice Mayor Washington create survey asking what type of businesses people would like to have in Suisun.

Mayor Hernandez asked if the results of the last survey could be provided to both the Commission and Council.

REPORTS: (Informational items only)

5 Non-Discussion Items.

ADJOURNMENT
There being no further business the meeting was adjourned at 8:37pm and Council would reconvene the continued closed session

The Closed Session ended at 10:14pm.

_________________________________
Anita Skinner, City Clerk
278

CITY COUNCIL CITY COUNCIL MEETING
Alma Hernandez, Mayor
Princess Washington, Mayor Pro Tem
Jenalee Dawson, Member
Marlon L Osum, Member
Amit Pal, Member

MINUTES

SPECIAL MEETING OF THE SUISUN CITY COUNCIL
TUESDAY, SEPTEMBER 5, 2023
5:00 PM

Suisun City Council Chambers - 701 Civic Center Boulevard - Suisun City, California .

CITY COUNCIL MEETINGS ARE HELD IN-PERSON

PUBLIC PARTICIPATION IS ALSO AVAILABLE VIA ZOOM

ZOOM MEETING INFORMATION:

WEBSITE: https://zoom.us/join
MEETING ID: 812 2086 1495
CALL IN PHONE NUMBER: (707) 438-1720

REMOTE PUBLIC COMMENT IS AVAILABLE FOR THE CITY COUNCIL MEETING BY EMAILING [email protected] (PRIOR TO 4 PM), VIA WEBSITE, OR ZOOM CALL IN PHONE NUMBER (707) 438 -1720

(If attending the meeting via phone press *9 to raise your hand and *6 to unmute/mute for public comment.)

ROLL CALL

Mayor Hernandez called the meeting to order at 5:01pm with the following Council Members present:

PRESENT: Dawson, Osum, Pal, Washington
ABSENT: Pal (arrived at 5:04pm)

CONFLICT OF INTEREST NOTIFICATION None
(Any items on this agenda that might be a conflict of interest to any Councilmembers should be identified at this time.)

PUBLIC COMMENT
(Request by citizens to discuss any matter under our jurisdiction other than an item posted on this agenda per California Government Code §54954.3. Comments are limited to no more than 3 minutes unless allowable by the Mayor/Chair. Speaker cards are available on the table near the entry of the meeting room and should be given to the City Clerk. By law, no prolonged discussion or action may be taken on any item raised during the public comment period, although informational answers to questions may be given and matters may be referred for placement on a future agenda.)

Steve Olry commented on the logistic center and the Flannery Group; concerned about the lack of transparency and the threat to Travis AFB.

George Guynn commented on the Flannery Group; threat to Travis AFB; Mike Day park appraisal; city manager’s evaluation.

279

CLOSED SESSION

Pursuant to California Government Code Section 54950 the Suisun City Council will hold a Closed Session for the Purpose of:

1 CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to California Government Code Section 54956.8
Real Property Identified by a Portion of Assessor's Parcel Number 0032-180-580, Mike Day Park
Negotiating Party: City Manager
Parties Negotiating With: Ashria LLC
Under Negotiations: Terms and payment

2 CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Agency negotiator: City Manager
Employee organizations:Unrepresented Employees.

3 PERSONNEL MATTERS
Pursuant to Government Code Section 54957(b)(1) et seq. the Suisun City Council will hold a Closed Session for the purpose of Public Employee Performance Evaluation: City Manager.

Council entered into Closed Session at 5:08pm.

Council Member Pal left closed session due to conflict at 5:11pm and returned at 5:46pm.

CONVENE OPEN SESSION

Announcement of Actions Taken, if any, in Closed Session.

ADJOURNMENT
There being no further business the meeting was adjourned at 7:06pm.

_________________________
Anita Skinner, City Clerk
280

CITY COUNCIL CITY COUNCIL MEETING
Alma Hernandez, Mayor
Princess Washington, Mayor Pro Tem
Jenalee Dawson, Member
Marlon L Osum, Member
Amit Pal, Member

MINUTES

REGULAR MEETING OF THE SUISUN CITY COUNCIL,

SUISUN CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE

REDEVELOPMENT AGENCY OF THE CITY OF SUISUN CITY,

AND HOUSING AUTHORITY

TUESDAY, SEPTEMBER 5, 2023
6:30 PM

Suisun City Council Chambers - 701 Civic Center Boulevard - Suisun City, California .

CITY COUNCIL MEETINGS ARE HELD IN-PERSON

PUBLIC PARTICIPATION IS ALSO AVAILABLE VIA ZOOM

ZOOM MEETING INFORMATION:

WEBSITE: https://zoom.us/join
MEETING ID: 824 2234 8254
CALL IN PHONE NUMBER: (707) 438-1720

REMOTE PUBLIC COMMENT IS AVAILABLE FOR THE CITY COUNCIL MEETING BY EMAILING [email protected] (PRIOR TO 5 PM), VIA WEBSITE, OR ZOOM CALL IN PHONE NUMBER (707) 438 -1720

(If attending the meeting via phone press *9 to raise your hand and *6 to unmute/mute for public comment.)

(Next Ord. No. – 805)
(Next City Council Res. No. 2023 – 123)
Next Suisun City Council Acting as Successor Agency Res. No. SA2023 - 06) (Next Housing Authority Res. No. HA2023 – 03)

ROLL CALL

Mayor Hernandez called the meeting to order at 7:14pm with the following Council Members present:

PRESENT; Dawson, Hernandez, Osum, Pal, Washington
ABSENT: None

Pledge of Allegiance was led by Council Member Pal.

Invocation was given by City Manager Greg Folsom.

CONFLICT OF INTEREST NOTIFICATION None
(Any items on this agenda that might be a conflict of interest to any Councilmembers / Boardmembers should be identified at this time.)

281
REPORTS (Informational items only.)

1 City Manager Update – (Folsom: [email protected]).
• Draft EIR for Hwy 12 Logistics Center is available on city website, City Hall and Nelson Center
• Received a $60K grant for the ACES program which is the After School Program • Ohana Fest will be held September 30 at Harbor Plaza

PRESENTATION/APPOINTMENTS
(Presentations, Awards, Proclamations, Appointments).

2 Mayoral and Councilmember Appointments to the Beautification Community Advisory Committee- (Hernandez: [email protected]).

Council Member Dawson appointed Michelle Chavez
Council Member Osum appointed Steve Olry

Mayor Hernandez stated city policy for an appointee to serve on one committee at a time and Mr. Olry currently serves on the Environment Committee. Mr. Olry stated he would resign from the Environment Committee to serve on the Beautification Committee.

Vice Mayor Washington appointed Charles Kingeter
Mayor Hernandez appointed Bonnie Horn
Council Member Pal appointed James Berg

Motion by Vice Mayor Washington to approve appointees and seconded by Council Member Osum. Motion passed by the following vote:

AYES: Dawson, Hernandez, Osum, Pal, Washington
NOES: None
ABSENT: None

PUBLIC COMMENT
(Request by citizens to discuss any matter under our jurisdiction other than an item posted on this agenda per California Government Code §54954.3. Comments are limited to no more than 3 minutes unless allowable by the Mayor/Chair. Speaker cards are available on the table near the entry of the meeting room and should be given to the City Clerk. By law, no prolonged discussion or action may be taken on any item raised during the public comment period, although informational answers to questions may be given and matters may be referred for placement on a future agenda.)

Tom LeBlanc asked if there was a law or ordinance in regards to vagrancy or panhandlers and if so can you provide the information.

Michelle Chavez spoke about the phone app and the ability to make reports to code enforcement and send pictures and thanked Public Works for their immediate response in cleaning up items.

Steve Olry commented he is sad to leave the Environment Committee but looks forward to serving on the new Beautification Committee; reported trash in McCoy Creek and fire hazards along the creek from overgrown weeds; RV next to water tower; zero enforcement is really degrading this community; Flannery Group project and how politicians aren’t saying no but all don’t want to lose Travis AFB.

282
George Guynn been on two committees in the past and nothing was said; would like to hear how that standard was changed; lack of volunteers; paying tons of money for salaries and things aren’t getting done

Erich Butcher asking for city support on Virgil’s Bass Derby, inviting Council; would like to get city behind it; kids fishing day next month.

James Berg thanked council for the appointment to the Beautification Committee; hold off on city land issues until city manager and city attorney are stable; is city still moving forward with the Walters Road logistic center? Two council members received funding from Mr. Nojoomi and should consider removing themselves from decisions on Day Park.

Donna LeBlanc commented on Day Park and if Mayor and Vice Mayor received donations from Mr.

Nojoomi, they should remove themselves; Yacht Club is hosting neuroscientists that will be coming in November and like to see a real effort in getting the plaza clean before them come;

Katrina Garcia spoke on the enviro report called Community Resilience Building Workshop report; talked about what is in the report and who worked on it; could it be agenized and create a resilience master plan

Lilia Dardon commented about the inability to get an appointment to have stray cats neutered and asked if there was anything the city could help with; signal at Main and Lotz does not turn green at light for left turns; Thanksgiving Dinner for the community in Fairfield on October 21 between 12:30 and 2:30, sign up at City Church.

COUNCIL COMMENTS

3 Council/Board Member Updates.

Council Member Dawson thanked City Manager for prompt response in scheduling a cleanup at Railroad Avenue; would like to increase code enforcement at mid budget; appreciates Chief Roth giving an update on the homelessness policies; worked with city attorney on policy changes f or illegal dumping and updating ordinances at a future meeting.

Council Member Pal asked what can and cannot be said regarding Flannery Group; code enforcement is currently part-time, agrees it should be made full time.

Council Member Osum commented he met with Travis AFB and they pledge support to businesses and restoration efforts for Lawler House, waterfront and old town tour so airman could visit and learn more about Suisun; posters on base; comprehensive business directory; toured base expressed impo rtance of Petersen Road for deliveries to base; other groups interested in buying LH and theater; asking for consensus to have evaluations done; input from businesses, number of businesses have closed and asking for assistance and a priority discussion.

Mayor clarified theater not for sale.

283
Vice Mayor Washington commented on the Flannery Group, opposes any encroachment on the base and supports orderly growth; hopes the public is not swayed by renderings; attended the Labor Council Union breakfast; thanked everyone for their time and input.

Mayor Hernandez thanked Katrina for the comments on the Resilience Documents; formal recommendation council consider reverting staff time for seeking funding for the design and engineering that is needed to mitigate sea level rise and create a resiliency plan for Suisun City.

Motion made by Mayor Hernandez to approve the recommendation and seconded by Council Member Pal. Motion passed by the following vote:

AYES: Dawson, Hernandez, Osum, Pal, Washington
NOES: None
ABSENT: None

Mayor Hernandez met with FSUSD/STA regarding school tripper and a second Heritage Park pickup has been added along with an adjustment to Wednesday’s schedule to adjust for early release.

Homelessness Board meeting and information can be found at www.capsolanojpa.org/agendas.

Flannery Group and a Senate Committee meeting attended virtually; sits on LAFCO Board so will not be making any comments; Flannery Group has reached out and will be scheduling a meeting with all mayors.

CONSENT CALENDAR
Consent calendar items requiring little or no discussion may be acted upon with one motion.

City Council

4 Council Adoption of Resolution No. 2023-123: Identifying the Terms and Conditions for Fire Department Response Away from Their Official Duty Station and Assigned to an Emergency Incident - (Lopez: [email protected]).
5 Council Adoption of Resolution No. 2023 -124: Authorizing the Application for Grant Funds for the Community Resilience Centers Program from the California Strategic Growth Council and Authorizing the City Manager, or Appointed Designee, to Execute Application Related Documents - (Lofthus: [email protected])
6 Council Adoption of Resolution No. 2023-125: Approving the Purchase of a Dump Truck - (Vue: [email protected]).
7 Council Adoption of Resolution No. 2023-126: Approving the Purchase of a Heat Design Equipment (HDE) 750 Asphalt Maintenance Trailer - (Vue: [email protected]). 8 Council Adoption of Resolution No. 2023-129: Rejecting the Bid for the 2023 Asphalt Rubber Cape Seal Project - (Vue: [email protected]).
9 Council Adoption of Resolution 2023 -127: Rescinding Resolution No's. 2023 -78, 2023-120, and 2023-121 and All Prior Proceedings Relating to Annexation No. 17 (Tractor Supply Co.) - (Vue: [email protected]).
10 Council Adoption of Resolution 2023 -128: Intention to Annex Territory to Community Facilities District No. 2 (Municipal Services) (CFD No. 2) and to Authorize the Levy of Special Taxes Therein (Tractor Supply Co.) - (Vue: [email protected]).

284
Joint City Council / Suisun City Council Acting as Successor Agency / Housing Authority

11 Council/Agency/Authority Approval of the Minutes of the Regular and/or Special Meetings of the Suisun City Council, Suisun City Council Acting as Successor Agency, and Housing Authority held on August 8, 2023 and August 15, 2023 – (Skinner: [email protected]).

PUBLIC COMMENTS

ITEM #4
George Guynn spoke about the public not aware of the full details on this item and it should be advertised to the public.

Vice Mayor Washington left dais 8:11pm, returned 8:15.

James Berg commented it would have been nice to read the agreement; don’t want to see staff/equipment away; needs more clarity on this item.

ITEM #5
Donna LeBlanc commented glad grant was found to fix up senior center and turning it into a Community Resilience Center is a great idea, hopes it gets done quickly; homeless info available there also.

ITEM 6 & 7
Thank you to Public Works for saving $100K.

Motion by Mayor Hernandez to approve Consent Calendar with a correction to Item 11 and the adjournment of the closed session and misspoke at the last council meeting council continued the closed session at 8:40pm and adjourned at 10:14pm. Motion seconded by Vice Mayor Washington.

Motion passed by the following vote:

AYES: Dawson, Hernandez, Osum, Pal, Washington
NOES: None
ABSENT: None

PUBLIC HEARING

12 Council Introduction and Waive Reading of Ordinance No. ___: An Ordinance of the City Council of the City of Suisun City Amending Title 18 (Zoning) of the Suisun City Municipal Code Modifying the Fences and Walls Regulations – (Bermudez: [email protected]) - (Continued to September 19, 2023).

Mayor Hernandez opened Public Hearing.

COMMENTS:

George Guynn commented he attended the Planning Commission meeting when this was discussed; there was no approval from the PC and is concerned as to why it was placed on tonight’s agenda.

Steve Olry commented he was also a t the meeting also; specific suggestions were made; brought back with additional information.

285
Lito Santos commented he was in attendance also at the PC meeting and it didn’t get approved.

There being no further comments Mayor Hernandez continued the Public Hearing to 9/19/23.

GENERAL BUSINESS

13 Presentation on Homelessness Policies - (Roth: [email protected]). 

Chief Roth p resented report and power point; speaking on homeless and enforcement; existing city ordinances; state law; PD’s current homeless response; and future actions.

There were Council questions that were discussed and answered by Chief Roth, Chief Lopez, Director Bermudez and City Attorney Gerli.

Council Member Pal left dais at 8:44pm returned 8:46pm.

PUBLIC COMMENTS

George Guynn commented tax payers are being taxed for homeless programs with no improvements; Michelle Chavez commented there are campers rotating in and out; real concern with not having enough resources; can we get county or state help.

James Berg thanked council for thinking outside the box; Shelter Solano bed s not being used; lack of enforcement falls on City Manager and Mayor; enviro protection acts why aren’t we using them; Donna LeBlanc suggested that when we have a topic like this that after the presentation the public be allowed to speak first and maybe be able to use some of their ideas ; with the $100,000 that was saved by PW, can we use that to get two part-time code enforcement officers.

Steve Olry commented the success/failure of a city falls on the mayors and administration; going to get worse; tonight went in circles
Gabriella asked what are the advocates doing to learn their stories and help get them off the street; what is being done with information being collected; like some of the ideas presented tonight; boats in the marsh not having lights and driving at night.

Lilia Dardon asked can we ask churches to help; can we volunteer for pop up meetings; can porta potties be used; new benches in the waterfront are that are metal and uncomfortable to sleep on; what about stuff left behind; more cameras are needed.

Herbert Dardon commented that businesses be harassed by homeless; two individuals that dock their boats and hang out and dump their trash; dogs off leash; task force of volunteers to advocate resources.

Lito Santos commented city needs to enforce the laws and adopt new ordinances.

Ruth Forney commented it’s not just being homeless but also the mental state of struggling ; if they had money to pay citations they wouldn’t be in this situation; there is no rent control in this area; survey what other cities are doing.

Chief Roth and Attorney Gerli responded to questions.

Council Member Dawson left dais at 9:39pm and returned 9:42pm

286
There was continued Council discussion.

Consensus on the following:

City attorney look at Fairfield ordinance
Rezoning of Harbor Plaza
Fencing for 30-acre site and placing signage
Enviro research analysis along the canals
Staff look at staffing model appropriate for size of Suisun city and funding Funding clean-up crew
Nuisance signage PC 602
Fencing canals
Atty to look into 72 hour notice
What a rezoning process would look like

Council Member Pal excused himself at 10:38 in reference to conflict on rezoning the harbor plaza and returned at 10:40pm.

Mayor Hernandez asked if the Council wishes to Continue past 10:40pm? There was Council consensus to move Item #14 to the next council meeting.

14 Discussion and Direction for Issuance of a Request for Proposal (RFP) for City Attorney Services - (Folsom: [email protected]).

REPORTS: (Informational items only)

15 Mayoral Update - (Hernandez: [email protected]).

16 Non-Discussion Items.

ADJOURNMENT
There being no further business the meeting was adjourned at 10:42pm.

________________________
Anita Skinner, City Clerk
287

CITY COUNCIL AND BUSINESS CITY COUNCIL AND BUSINESS

IMPROVEMENT DISTRICT IMPROVEMENT DISTRICT MEETING
Alma Hernandez, Mayor
Princess Washington, Mayor Pro Tem
Jenalee Dawson, Member
Marlon L Osum, Member
Amit Pal, Member

MINUTES

SPECIAL JOINT MEETING OF THE SUISUN CITY COUNCIL
AND

SUISUN CITY HISTORIC WATERFRONT BUSINESS IMPROVEMENT DISTRICT

BOARD OF DIRECTORS
TUESDAY, SEPTEMBER 12, 2023
6:00 PM

Suisun City Council Chambers - 701 Civic Center Boulevard - Suisun City, California NOTICE
Pursuant to Government Code Section 54953(b) the following Special Joint City Council and Suisun City Historic Waterfront Business Improvement District Board of Directors meeting includes teleconference participation by:

Boardmember Shelly Kontogiannis, Athenian Grill, 750 Kellogg Street, Suisun City, CA 94585.

Boardmember Megan Smith, Ironwood American Bistro, 203 Main Street, Suisun City, CA 94585 Boardmember Elaine Byers, Edward Jones, 153 Valencia Drive, Fairfield, CA 94533

CITY COUNCIL MEETINGS ARE HELD IN-PERSON

PUBLIC PARTICIPATION IS ALSO AVAILABLE VIA ZOOM

ZOOM MEETING INFORMATION:

WEBSITE: https://zoom.us/join
MEETING ID: 874 9634 0177
CALL IN PHONE NUMBER: (707) 438-1720

REMOTE PUBLIC COMMENT IS AVAILABLE FOR THE CITY COUNCIL MEETING BY EMAILING [email protected] (PRIOR TO 5 PM), VIA WEBSITE, OR ZOOM CALL IN PHONE NUMBER (707) 438 -1720

(If attending the meeting via phone press *9 to raise your hand and *6 to unmute/mute for public comment.)

ROLL CALL
Mayor Hernandez called the special joint meeting to order at 6:04pm with the following Council and Board Members present:

PRESENT: Dawson, Hernandez, Osum, Pal, Washington
ABSENT: None

PRESENT: Cole-Rowe, Harter
ABSENT: Byers, Kontogiannis, Smith,

288

Pledge of Allegiance was led by Board Member Laura Cole-Rowe Invocation was given by City Manager Greg Folsom.

CONFLICT OF INTEREST NOTIFICATION: None
(Any items on this agenda that might be a conflict of interest to any Councilmembers / Boardmembers should be identified at this time.)

REPORTS: (Informational items only.)

1 City Manager/Business Representatives/Staff.

Deputy City Manager Kris Lofthus reported on the following upcoming events:
• 9/30 – Ohana Festival
• 10/6 – Strategic Plan Workshop at City Hall
• 10/7 – Waterfront Festival
• 10/14 – Cruise and Car Show
• 10/28 - El dia de Los Meuertos

PUBLIC COMMENT
(Request by citizens to discuss any matter under our jurisdiction other than an item posted on this agenda per California Government Code §54954.3. Comments are limited to no more than 3 minutes unless allowable by the Mayor/Chair. Speaker cards are available on the table near the entry of the meeting room a nd should be given to the City Clerk. By law, no prolonged discussion or action may be taken on any item raised during the public comment period, although informational answers to questions may be given and matters may be referred for placement on a future agenda.)

George Guynn commented on the amount of time being taken to complete the City Manager’s evaluation; amount of payroll being paid out; Tractor Supply Company being allowed to sub -divide remaining property.

Steve Olry thanked staff for the McCoy Creek cleaned up but still a lot of 5’ weeds; water tower now has an RV; at past meetings Wayne Day has brought up a community siren and it isn’t a large investment and could save lives.

City Attorney stated he had further checked and without a quorum of the Historic Waterfront Business Improvement District the meeting could not go forward.

Mayor Hernandez paused the meeting at 6:12pm so attempts could be made to contact an additional member of the BID.

Board Member Cole-Rowe apologized for the lack of quorum.

Due to lack of quorum the meeting was adjourned at 6:22pm.

289

COUNCIL/BOARDMEMBER COMMENTS

2 Council Updates.
3 Boardmember Comments.

GENERAL BUSINESS

Joint City Council/Suisun City Historic Waterfront Business Improvement District

4 City Council and Suisun City Historic Waterfront Business Improvement District (BID) Joint Workshop - (Lofthus: [email protected]).

REPORTS: (Informational items only)

5 Non-Discussion Items.

ADJOURNMENT

__________________________
Anita Skinner, City Clerk
290

CITY COUNCIL CITY COUNCIL MEETING
Alma Hernandez, Mayor
Princess Washington, Mayor Pro Tem
Jenalee Dawson, Member
Marlon L Osum, Member
Amit Pal, Member

MINUTES

SPECIAL MEETING OF THE SUISUN CITY COUNCIL
TUESDAY, SEPTEMBER 12, 2023
700 PM

Suisun City Council Chambers - 701 Civic Center Boulevard - Suisun City, California .

CITY COUNCIL MEETINGS ARE HELD IN-PERSON

PUBLIC PARTICIPATION IS ALSO AVAILABLE VIA ZOOM

ZOOM MEETING INFORMATION:

WEBSITE: https://zoom.us/join
MEETING ID: 813 4477 1989
CALL IN PHONE NUMBER: (707) 438-1720

REMOTE PUBLIC COMMENT IS AVAILABLE FOR THE CITY COUNCIL MEETING BY EMAILING [email protected] (PRIOR TO 5 PM), VIA WEBSITE, OR ZOOM CALL IN PHONE NUMBER (707) 438 -1720

(If attending the meeting via phone press *9 to raise your hand and *6 to unmute/mute for public comment.)

ROLL CALL
Mayor Hernandez called the meeting to order at 7:00pm with the following Council Members present:

PRESENT: Dawson, Hernandez, Osum, Pal, Washington
ABSENT: None

CONFLICT OF INTEREST NOTIFICATION None
(Any items on this agenda that might be a conflict of interest to any Councilmembers should be identified at this time.)

PUBLIC COMMENT
(Request by citizens to discuss any matter under our jurisdiction other than an item posted on this agenda per California Government Code §54954.3. Comments are limited to no more than 3 minutes unless allowable by the Mayor/Chair. Speaker cards are available on the table near the entry of the meeting room and should be given to the City Clerk. By law, no prolonged discussion or action may be taken on any item raised during the public comment period, although informational answers to questions may be given and matters may be referred for placement on a future agenda.)

Steve Olry commented the homeless situation has gone from bad to worse; fire safety has been ignored; weeds in McCoy Creek are still a safety concern.

George Guynn commented the council has opportunities to reduce salaries; roads not fixed, performance issues now is the chance to change or lower salary and the same for city attorney.

291

James Berg commented evaluation of city manager should have been completed; should maybe consider admin leave without pay; a lot of crime currently happening at the Raley’s Shopping Center and maybe the city should be recruiting businesses for the center; 1240 Kellogg Street deal has fallen through and now it is going to be leased out to an unknown.

CLOSED SESSION
Pursuant to California Government Code Section 54950 the Suisun City Council will hold a Closed Session for the Purpose of:

1 PERSONNEL MATTERS
Pursuant to Government Code Section 54957(b)(1) et seq. the Suisun City Council will hold a Closed Session for the purpose of Public Employee Performance Evaluation: City Manager.

Council entered into Closed Session at 7:07pm.

CONVENE OPEN SESSION
Announcement of Actions Taken, if any, in Closed Session.

ADJOURNMENT
There being no further business the meeting was adjourned at 8:41pm.

_______________________
Anita Skinner, City Clerk

292
AGENDA ITEM NO. 12

AGENDA TRANSMITTAL

MEETING DATE:

September 19, 2023

CITY AGENDA ITEM:

Housing Authority Adoption of Resolution No. HA 2023-___: Approving Submittal of the 5-Year Public Housing Agency Plan for 2020-2024 and Authorizing the Executive Director to Execute Certification.

FISCAL IMPACT:

None.

STRATEGIC PLAN:

Provide Good Governance.

BACKGROUND:

The Suisun City Housing Authority (SCHA) is required to submit a 5-Year Public Housing Agency (PHA) Plan every five years according to Federal Regulations Chapter 14 §903. The purpose of this plan is to provide a framework for local accountability and an easily identifiable source by which participants in the Housing Choice Voucher Program and other members of the public may locate basic housing authority policies, rules, and requirements concerning its operations programs and services.

The information items required by HUD in the 5-Year PHA Plan that pertain to the Suisun City Housing Authority are:

Public Housing Agency Statement of Consistency with the State of California Consolidated Plan; Supporting Documents Available for Review for 5-Year PHA Plans; Mission;
Goals and Objectives;
Progress Report;
Violence Against Women Act (VAWA) Goals;
Significant Amendments or Modifications to Previous Plan; Resident Advisory Board (RAB) Comments and PHA decisions made on RAB Recommendations;
Form HUD 50077-SL, Certification by State or Local Officials of PHA Plans Consistency with the Consolidated Plan;
Affirmatively Furthering Fair Housing.

STAFF REPORT:

The Suisun City Housing Authority’s last approved 5-Year PHA Plan covered the period beginning 2015 and ending 2019. Due to the unprecedented circumstances surrounding COVID- 19, a new 5-Year PHA Plan beginning 2020 was not approved by the SCHA or submitted to HUD.

Under the direction of the HUD San Francisco Regional Office, SCHA staff prepared the 5-Year PHA Plan covering years 2020 through 2024.

The most significant project under the proposed 5-Year PHA Plan will be the planning and implementation of the Project-Based Voucher Program. Project-basing vouchers is a strategy to preserve and increase affordable housing supply while ensuring long-term affordability. Project-based assistance is tied to specific properties whereas tenant-based assistance can be used at any rental property that accepts Section 8 vouchers. SCHA will request from HUD the ability to utilize the maximum of 20 percent of vouchers under its Annual Contributions Contract for project-based 293
assistance. An additional ten (10) percent will be requested for persons under Exception Categories as identified by HUD Notice PIH 2017-21 such as homeless or unhoused persons, veterans, or elderly persons or persons with disabilities with supportive services.

Additionally, SCHA plans on affirmatively furthering Fair Housing by partnering with Fairing Housing experts for trainings pertinent to SCHA staff, landlords, and voucher holders. Administrative policies regarding Fair Housing as well as reasonable accommodations for persons with disabilities will be updated.

HUD requires public participation. A 45-day Public Notice about the Plan was published on August 4, 2023, and staff has not received any requests to review the Plan, and no comments have been submitted.

A Resident Advisory Board (RAB), comprised of a cross-section of voucher holders, was selected in August of 2023 to review the draft plan. On September 7, 2023, the RAB convened at Council Chambers to review the draft plan and make suggestions. The committee had no changes or objections to the proposed plans. A summary of the RAB’s comments with staff analysis and recommendations can be found in Attachment 3.

Staff has compiled all the necessary information for the 5-Year PHA Plan, compared it with other jurisdictions in Solano County, and found it to be consistent with other jurisdictions.

STAFF RECOMMENDATION:

It is recommended that the Authority adopt Resolution No. HA 2023-___: Approving the Certification and Submittal of the 5 Year PHA Plan for 2020-2024 to the U.S.

Department of Housing and Urban Development.

DOCUMENTS ATTACHED:
1 .

Resolution No. HA 2023-___: Approving the Submittal of the 5-Year Public Housing Agency Plan for 2020-2024 and Authorizing the Executive Director to Execute Certification. 2 .

Suisun City Housing Authority 5-Year PHA Plan.
3 .

Resident Advisory Board Comments, SCHA Narrative and Recommendations 4 .

Proof of Publication for Notice of Public Hearing

PREPARED BY:

Jason Goltiao, Housing Programs Manager
REVIEWED BY:

Kris Lofthus, Deputy City Manager
APPROVED BY:

Kris Lofthus, Deputy City Manager

ATTACHMENTS:

1. Resolution Approving the Submittal of the 5-Year Public Housing Agency Plan for 2020-2024 and Authorizing the Executive Director to Execute Certification.pdf

2. Suisun City Housing Authority 5-Year PHA Plan.pdf

3. Resident Advisory Board Comments, SCHA Narrative and Recommendations.pdf

4. Proof of Publication for Notice of PH.pdf
294

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3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28

RESOLUTION NO. HA 2023-__

A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF SUISUN CITY APPROVING SUBMITTAL OF THE 5-YEAR PUBLIC HOUSING AGENCY PLAN FOR 2020-2024 AND AUTHORIZING THE EXECUTIVE DIRECTOR TO

EXECUTE CERTIFICATION

WHEREAS, Section 511 of the Quality Housing and Work Responsibility Act of 1998 (QHWRA) created the public housing agency plans; and

WHEREAS, the 5- Year Public Housing Agency Plan provides details about the agency’s operations, program participants, programs and services, and t he agency’s strategy for handling operational concerns, residents’ concerns and needs, programs and services for the upcoming fiscal years; and

WHEREAS, the Resident Advisory Board approved the Plan; and

WHEREAS, a Public Hearing was held to adopt the above Plan as required by HUD.

NOW, THEREFORE, BE IT RESOLVED that Authority hereby approves the Suisun City Housing A uthority 5-Year Public Housing Agency Plan as shown in Exhibit A and authorizes the Executive Director to execute the certification and submit to HUD.

PASSED AND ADOPTED at a Regular Meeting of the Housing Authority of Suisun City, duly held on the 19
th day of September 2023, by the following vote:

AYES: Commissioners:

NOES: Commissioners:

ABSENT: Commissioners:

ABSTAIN: Commissioners:

WITNESS my hand and the seal of said City this 19th day of September 2023.

Anita Skinner
City Clerk
295
5-Year PHA Plan
(for All PHAs)
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires: 03/31/2024
Purpose. The 5-Year and Annual PHA Plans provide a ready source for interested parties to locate basic PHA policies, rules, and requirements concerning the PHA’s operations, programs, and services, and informs HUD, families served by the PHA, and members of the public of the PHA’s mission, goals and objectives for serving the needs of low- income, very low- income, and extremely low- income families Applicability. The Form HUD-50075-5Y is to be completed once every 5 PHA fiscal years by all PHAs.

A. PHA Information.

A.1 PHA Name:
_ Suisun City Housing Authority_________________________________________ PHA Code: _CA066________ PHA P
lan for Fiscal Year Beginning: (MM/YYYY): _07/2020______ The Five-Year Period of the Plan (i.e. 2019-2023): _2020-2024____ PHA Plan Submission Type: 5-Year Plan Submission Revised 5-Year Plan Submission Availability of Information. In addition to the items listed in this form, PHAs must have the elements listed below readily available to the public.

A PHA must identify the specific location(s) where the proposed PHA Plan, PHA Plan Elements, and all information relevant to the public hearing and proposed PHA Plan are available for inspection by the public. Additionally, the PHA must provide information on how the public may reasonably obtain additional information on the PHA policies contained in the standard Annual Plan, but excluded from their streamlined submissions. At a minimum, PHAs must post PHA Plans, including updates, at each Asset Management Project (AMP) and main office or central office of the PHA. PHAs are strongly encouraged to post complete PHA Plans on their official websites. PHAs are also encouraged to provide each resident council a copy of their PHA Plans.

PHA Consortia: (Check box if submitting a Joint PHA Plan and complete table below.) Participating PHAs PHA
Code
Prog ram(s) in the
Consortia
Program(s) not in the
Consortia
No. of Units in Each Program
PH HCV
Lead PHA:
296

B. Plan Elements. Required for all PHAs completing this form.

B.1 Mission. State the
PHA’s mission for serving the needs of low-income, very low-income, and extremely low-income families in the PHA’s jurisdiction for the next five years.

The mission of the Suisun City Housing Authority is to serve the residents of Suisun City by providing federal Housing Choice Voucher (Section 8) rental assistance to all families, seniors, and individuals that apply for and are eligible for Section 8 rental assistance in a fair, cost effective and timely manner.

B.2 G
oals and Objectives. Identify the PHA’s quantifiable goals and objectives that will enable the PHA to serve the needs of low-income, very low- income, and extremely low-income families for the next five years.

The SCHA will strive to maintain a 95% to 100% lease up rate.

The SCHA will strive to achieve the “High Performer” rating under HUD’s Section Eight Management Assessment Program (SEMAP) annually.

Staff will continue to demonstrate applied knowledge of critical components of program guidelines, updated laws, and regulations to ensure compliance, accuracy, and excellent customer service.

With the approval from HUD, SCHA will allocate 20% of the Annual Contributions Contract (ACC) authorized units for project-based assistance at new, existing, or rehabilitated projects, with an additional 10% for certain populations as outlined by HUD to preserve and increase affordable housing supply.

B.3 Progress Report
. Include a report on the progress the PHA has made in meeting the goals and objectives described in the previous 5-Year Plan.

SCHA has achieved “Standard” to “High Performer” ratings under HUD’s SEMAP certification program each year during this reporting period.

SCHA conducted outreach efforts and offered free trainings to potential landlords to improve the utilization rate.

SCHA continued to analyze the Fair Market Rent and payment standards to make vouchers more competitive in the open market and increase lease up rate.

B.4 Violence Against
Women Act (VAWA) Goals. Provide a statement of the PHA’s goals, activities, objectives, policies, or programs that will enable the PHA to serve the needs of child and adult victims of domestic violence, dating violence, sexual assault, or stalking.

SCHA adheres to VAWA policies by protecting qualified tenants, participants, applicants, and affiliated individuals, who are victims of domestic violence, dating violence, sexual assault, or stalking from being denied housing assistance, evicted, or terminated from housing assistance based on acts of such violence against them. SCHA advising all new participant households of their VAWA rights prior to admission to the program and affords them every available opportunity to request VAWA protection when their housing is at risk.

C. Other Document and/or Certification Requirements.

C.1 Sig
nificant Amendment or Modification. Provide a statement on the criteria used for determining a significant amendment or modification to the 5-Year Plan.

C.2 Resident
Advisory Board (RAB) Comments.
(a) Did the RAB(s) have comments to the 5-Year PHA Plan?

Y N
(
b) If yes, comments must be submitted by the PHA as an attachme nt to the 5-Year PHA Plan. PHAs must also include a narrative describing their analysis of the RAB recommendations and the decisions made on these recommendations.

C.3 Certification by State or Local Officials.

Form HUD-50077-SL, Certification by State or Local Officials of PHA Plans Consistency with the Consolidated Plan, must be submitted by the PHA as an electronic attachment to the PHA Plan.
297

C.4 Required
Submission for HUD FO Review.
(a) Did the public challenge any elements of the Plan?

Y N
(b
) If yes, include Challenged Elements.

D. Affirmatively Furthering Fair Housing (AFFH).
298

D.1
Affirmatively Furthering Fair Housing. (Non-qualified PHAs are only required to complete this section on the Annual PHA Plan. All qualified PHAs must complete this section.)
Provide a statement of the PHA’s strategies and actions to achieve fair housing goals outlined in an accepted Assessment of Fair Housing (AFH) consistent with 24 CFR § 5.154(d)(5). Use the chart provided below. (PHAs should add as many goals as necessary to overcome fair housing issues and contributing factors.) Until such time as the PHA is required to submit an AFH, the PHA is not obligated to complete this chart. The PHA will fulfill, nevertheless, the requirements at 24 CFR § 903.7(o) enacted prior to August 17, 2015. See Instructions for further detail on completing this item.

Fair Housing Goal:

Describe fair housing strategies and actions to achieve the goal To promote Fair Housing, SCHA will partner with groups that address fair housing and civil rights to educate tenants and landlords about new and updated laws regarding tenant rights.

For instance, in 2020, the California legislature expanded the definition of income to include federal, state, and local public assistance and housing subsidies including Section 8. This prohibits landlords from denying an applicant due to their voucher assistance because it would be considered discrimination based on source of income.

SCHA and the City of Suisun City will coordinate with service providers to conduct trainings for landlords and tenants on fair housing laws, rights, and responsibilities and ongoing access to legal counseling.

Fair Housing Goal:

Describe fair housing strategies and actions to achieve the goal By way of a competitive RFP process, the SCHA will work with developers and owners to preserve or increase affordable housing stock by allocating 20 percent of the ACC authorized vouchers, and potentially an additional 10 percent for vulnerable populations as identified by HUD, for project-based assistance.

After the vouchers are awarded, the SCHA will review and approve the developer/owner’s Affirmative Fair Housing Marketing Plan.

Fair Housing Goal:

Describe fair housing strategies and actions to achieve the goal SCHA will update its reasonable accommodation processes and policies for persons with disabilities to ensure all families who qualify may fully access and utilize housing programs.

Instructions for Preparation of Form HUD-50075-5Y - 5-Year PHA Plan for All PHAs A. PHA Information. All PHAs must complete this section. (24 CFR § 903.4) 299

A.1 Include the full PHA Name, PHA Code, PHA Fiscal Year Beginning (MM/YYYY), Five-Year Period that the Plan covers, i.e. 2019-2023, PHA Plan Submission Type, and the Availability of Information, specific location(s) of all information relevant to the hearing and proposed PHA Plan.

P H A C o n s o r t i a : Check box if submitting a Joint PHA Plan and complete the table.

B. Plan Elements.

B.1 Mission. State the PHA’s mission for serving the needs of low- income, very low- income, and extremely low- income families in the PHA’s jurisdiction for the next five years. (24 CFR § 903.6(a)(1))

B.2 Goals and Objectives. Identify the PHA’s quantifiable goals and objectives that will enable the PHA to serve the needs of low- income, very low- income, and extremely low- income families for the next five years. (24 CFR § 903.6(b)(1))

B.3 Progress Report. Include a report on the progress the PHA has made in meeting the goals and objectives described in the previous 5- Year Plan. (24 CFR § 903.6(b)(2))

B.4 Violence Against Women Act (VAWA) Goals. Provide a statement of the PHA’s goals, activities objectives, policies, or programs that will enable the PHA to serve the needs of child and adult victims of domestic violence, dating violence, sexual assault, or stalking. (24 CFR § 903.6(a)(3)).

C. Other Document and/or Certification Requirements.

C.1 Significant Amendment or Modification. Provide a statement on the criteria used for determining a significant amendment or modification to the 5-Year Plan. For modifications re sulting from the Rental Assistance Demonstration (RAD) program, refer to the ‘Sample PHA Plan Amendment’ found in Notice PIH-2012-32, REV 2.

C.2 Resident Advisory Board (RAB) comments.

(a) Did the public or RAB have comments?
(b) If yes, submit comments as an attachment to the Plan and describe the analysis of the comments and the PHA’s decision made on these recommendations. (24 CFR § 903.17(b), 24 CFR § 903.19)

C.3 Certification by State or Local Officials.

Form HUD-50077-SL, Certification by State or Local Officials of PHA Plans Consistency with the Consolidated Plan, must be submitted by the PHA as an electronic attachment to the PHA Plan.

C.4 Required Submission for HUD FO Review.

Challenged Elements.
(a) Did the public challenge any elements of the Plan?
(b) If yes, include such information as an attachment to the Annual PHA Plan or 5-Year PHA Plan with a description of any challenges to Plan elements, the source of the challenge, and the PHA’s response to the public.

D. Affirmatively Furthering Fair Housing.
(Non-qualified PHAs are only required to complete this section on the Annual PHA Plan. All qualified PHAs must complete this section.)

D.1 Affirmatively Furthering Fair Housing. The PHA will use the answer blocks in item D.1 to provide a statement of its strategies and actions to implement each fair housing goal outlined in its accepted Assessment of Fair Housing (AFH) consistent with 24 CFR § 5.154(d)(5) that states, in relevant part: “To implement goals and priorities in an AFH, strategies and actions shall be included in program participants' … PHA Plans (including any plans incorporated therein) …. Strategies and actions must affirmatively further fair housing ….” Use the chart provided to specify each fair housing goal from the PHA’s AFH for which the PHA is the responsible program participant – whether the AFH was prepared solely by the PHA, jointly with one or more other PHAs, or in collaboration with a state or local jurisdiction – and specify the fair housing strategies and actions to be implemented by the PHA during the period covered by this PHA Plan. If there are more than three fair housing goals, add answer blocks as necessary.

Until such time as the PHA is required to submit an AFH, the PHA will not have to complete section D.; nevertheless, the PHA will address its obligation to affirmatively further fair housing in part by fulfilling the requirements at 24 CFR 903.7(o)(3) enacted prior to August 17, 2015, which means that it examines its own programs or proposed programs; identifies any impediments to fair housing choice within those programs; addresses those impediments in a reasonable fashion in view of the resources available; works with local jurisdictions to implement any of the jurisdiction’s initiatives to affirmatively further fair housing that require the PHA’s involvement; and maintain records reflecting these analyses and actions. Furthermore, under Section 5A(d)(15) of the U.S. Housing Act of 1937, as amended, a PHA must submit a civil rights certification with its Annual PHA Plan, which is described at 24 CFR 903.7(o)(1) except for qualified PHAs who submit the Form HUD-50077-CR as a standalone document.

This information collection is authorized by Section 511 of the Quality Housing and Work Responsibility Act, which added a new section 5A to the U.S. Housing Act of 1937, as amended, which introduced the 5-Year PHA Plan. The 5-Year PHA Plan provides the PHA’s mission, goals and objectives for serving the needs of low- income, very low- income, and extremely low- income families and the progress made in meeting the goals and objectives described in the previous 5-Year Plan.

Public reporting burden for this information collection is estimated to average 1.64 hours per year per response or 8.2 hours per response every five years, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. HUD may not collect this information, and respondents are not required to complete this form, unless it displays a currently valid OMB Control Number.

Privacy Act Notice. The United States Department of Housing and Urban Development is authorized to solicit the information requested in this form by virtue of Title 12, U.S. Code, Section 1701 et seq., and regulations promulgated thereunder at Title 12, Code of Federal Regulations. Responses to the collection of information are required to obtain a benefit or to retain a benefit. The information requested does not lend itself to confidentiality.

300

SUISUN CITY HOUSING AUTHORITY

RESIDENT ADVISORY BOARD MEETING
Discussion: 5-Year PHA Plan
Thursday
, September 7, 2023
Location: Council Chambers
Staff: Jason Goltiao, Housing Programs Manager
RAB Members: Ca. Ga, Sh. Mi., Cy. Wa., Te. Ev.

Meeting Start: 6:05 p.m.

Staff gave summary of PHA Plan.

Summary of Feedback
No objections in draft Plan. Positive comments for project-based assistance.

Stressed need for excellent customer service in goal regarding staff and applied knowledge.

Would like to see increase in open office hours.

Would like to see SCHA pursue other resources such as first-time homebuyers, emergency vouchers, deposit assistance.

Staff Analysis and Recommendation
Staff heard concerns from voucher holders and reassured them that excellent customer service was and is a point of emphasis for SCHA staff.

Staff is currently reassessing open office hours, and it is captured under excellent customer service.

Given the limited time remaining on the 5-Year PHA Plan and the feasibility in obtaining additional funding, staff recommends researching other resources at the next cycle.

Meeting End: 6:58 p.m.
301
302
AGENDA ITEM NO. 13

AGENDA TRANSMITTAL

MEETING DATE:

September 19, 2023

CITY AGENDA ITEM:

Council Consideration and Introduction of Ordinance No. __: An Ordinance of the City Council of the City of Suisun City Amending Title 18 (Zoning) of the Suisun City Municipal Code Modifying the Fences and Walls Regulations Chapter 18.34 – Fences and Walls and Finding of Exemption from the California Environmental Quality Act (CEQA) (Continued from September 5, 2023).

FISCAL IMPACT:

There is no fiscal impact to the General Fund with the approval of the item.

STRATEGIC PLAN:

Provide Good Governance, Section 4.7 - Improve productivity, efficiency, customer service, and citizen satisfaction in all areas of municipal organization.

BACKGROUND:

The City continues to address vacant property challenges such as the deposit of junk on the property, litter populating on the property, homeless issues, and overall owner awareness of property owner responsibility to maintain and adequately secure their property. When considering options to address this situation, staff determined that one area that could mitigate some of these issues is the installation of chain-link fencing around the perimeter of properties. After carefully examining the City’s fence regulations, staff determined the current code language regarding the use of chain-link fencing needs reexamination to distinguish when chain-link fencing would be a suitable use on private property.

The City’s current regulations state that chain-link fencing is prohibited in any zoning district per a footnote in Table 18.34.01 – Height Limits by Zoning District. Additionally, the fence and wall regulations state that chain-link may not be installed in the front yard of residential uses in residential zoning districts. Should the City consider chain-link fencing an appropriate use on private property, staff would need to consider some modifications to the existing regulations. Specifically, creating new chain-link fencing regulations for commercial property and ensuring the Zoning Ordinance is consistent when considering the use of chain-link fencing throughout all zoning districts.

On August 22, 2023, the Planning Commission conducted a public hearing to consider the proposed fence and wall ordinance. During the hearing, members of the public provided their comments on the ordinance. After thorough discussion and deliberation, the Commission took a vote on the ordinance.

However, no decision was made due to a tie vote of 2-2, with the Chair absent. Following the vote, the staff and the Commission held further discussions to determine if any reasonable modifications could be made to the ordinance to reconsider the Commission's action. However, it was concluded that no further discussion was necessary, and the ordinance would be forwarded to the City Council for consideration.

STAFF REPORT:

The City’s current regulations state that chain-link fencing is prohibited in any zoning district. Chain-link fencing is usually made of metal consisting of loops of wire interconnected in a series of joined links. When considering a zoning approach to establish a pathway allowing chain- link fencing in the City, staff determined that regulations should fit the following three classifications:

Residential, Commercial/Industrial, and Waterfront District Specific Plan.

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Residential
The current fence regulations clearly state that chain-link fencing is prohibited within residential zoning districts. Complicating the provision are additional regulations prohibiting front yard installation but no further discussion regarding rear yard and side yard installation. The code will be revised to ensure chain-link fencing on developed and vacant residential properties will be prohibited in front, side, and rear yards.

Commercial/Industrial
Current fence regulations prohibit the permanent installation of chain-link fencing on commercial and industrial-zoned property, with exceptions granted to secure construction projects and to screen contractors’ yards or similar uses. The proposed amendments would permit chain-link fencing on vacant commercial and industrial-zoned property to be placed on the perimeter boundary of the property at a maximum height of six feet. Chain-link fencing will continue to be permitted for construction projects and contractor yards.

Waterfront District Specific Plan
The Waterfront District Specific Plan prohibits chain-link fencing in all districts. With a mixture of residential and commercial uses in the plan area and given the dense urban environment, chain-link fencing could create a displeasing aesthetic for businesses and visitors to the downtown. After carefully considering the need to secure vacant property for safety and security purposes, staff determined that focused regulations are necessary within the downtown area. The proposed amendments will allow chain-link fencing for vacant commercial/mixed-use properties in the specific plan area and cannot exceed six feet in height and must be placed on the property's perimeter. All chain-link fencing within the district shall include a green color mesh screen to be maintained appropriately. Like residential uses outside of the plan area, chain-link fencing shall be prohibited on residential property.

Zoning Ordinance Amendments
The Suisun City Municipal Code Chapter 18.34 – Fences and Walls is amended in the following strike through, or bold double underscore amended (new) text in the following table and sections below:

Table 18.34.01 Height Limits by Zoning District
Zone
Location
Height
Materials
RL, RM
2 Front yard
3ft. max. if solid 4 ft max
if 50% or more open
Metal, wood, hedge,
stucco. Stone and brick
permitted for posts.

Side yard
6 ft. max if 5ft setback
provided 3 ft. max if
within 5 ft. setback 6 ft.
max. on interior side
yard
Metal, wood, hedge,
stucco. Stone and brick
permitted for posts.

Rear yard
6 ft. max
Wood
RH1, RH2
2 RMU
Perimeter
6 ft. max
Metal, wood

Service areas
6 ft. max
Metal, masonry, concrete
block, brick

RMU, CMU
Residential use defined by RL, Commercial uses
defined by CR
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CR, CSF,
CMU
, O

Front yard
Not permitted

Side yard
Not permitted

Rear yard
Not permitted

Service Areas
8 ft. max storage areas
Metal, masonry, concrete
block, brick
APS
Residential uses defined
by RL. Commercial uses
defined by CR.

OS, P
To demarcate use areas 3
ft. max.

Service areas
6 ft. max.

Metal, masonry, concrete
block, brick

To demarcate use
3 ft. max
Hedge, wood, brick,
stone, stucco

Service areas
6 ft. max
Metal, masonry, concrete
block, brick

1. Chain link fence is not permitted in any
residential
district.

2. Fencing for front and corner side yards in single-family residential districts, and perimeter fencing in multi-family residential districts (other than soundwalls) must be permeable to allow visibility into the yard from exterior vantage points to promote security. Permeable fencing must be a minimum of 50 percent open. Refer also to standards for specific conditions in Section 18.34.050 and soundwall standards in Section 18.34.060

3. Refer also to Section 18.34.020 for fences and walls around storage areas and Section 18.34.030 for requirements for outdoor sales, storage, or rental lots.

4. Refer to Chapter 18.34.050 (E) for chain link fence standards.

STAFF RECOMMENDATION:

This ordinance amendment is categorically exempt from
environmental review under Section 15061 (b)(3) of the State CEQA Guidelines. The proposed text amendments are covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

The objective of permitting chain-link fencing in key areas of the City is to provide an opportunity for private property owners to secure and maintain vacant properties. While the proposed regulations are a step towards voluntarily permitting chain-link fences, the proposed regulations do not require all vacant properties to be secure by installing chain-link fencing. It is not to say this is not an area to consider, but when evaluating the cost to fence a site and staff time to enforce such a requirement, staff determined additional time is needed to assess whether revised code regulations now permitting chain-link fences would spur property owners to voluntarily bare the expense and secure vacant property. Staff is recommending that the City Council approve the proposed ordinance amendment.

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DOCUMENTS ATTACHED:
1 .

Ordinance No. ___: An Ordinance of the City Council of the City of Suisun City, California, Approving a Zoning Text Amendment Amending Title 18 (Zoning) of the Municipal Code of the City of Suisun City Modifying the Fences and Walls Regulations (Suisun City Municipal Code Chapter 18.34 – Fences and Walls)
2 .

PowerPoint Presentation

PREPARED BY:

Jim Bermudez, Development Services Director
REVIEWED BY:

Kris Lofthus, Deputy City Manager
APPROVED BY:

Kris Lofthus, Deputy City Manager

ATTACHMENTS:

1. Ordinance Approving a Zoning Text Amendment Amending Title 18 (Zoning) of the Municipal Code of the City of Suisun City Modifying the Fences and Walls Regulation.pdf

2. PowerPoint Presentation.pdf
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ORDINANCE NO. ___

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF SUISUN CITY, CALIFORNIA, AMENDING TITLE 18
(ZONING) OF THE SUISUN CITY MUNICIPAL CODE OF

THE CITY OF SUISUN CITY MODIFYING THE FENCES
AND WALLS REGULATIONS CHAPTER 18.34 – FENCES

AND WALLS AND FINDING OF EXEMPTION FROM THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)

WHEREAS, Section 1.01.050 of the Suisun City Municipal Code provides for amendments to the Suisun City Municipal Code by the City Council; and WHEREAS, Title 18, Chapter 18.82 – Amendments of the Suisun City Municipal Code provides for the amendment of the Title by changing the text whenever the public necessity, convenience, or general welfare requires such amendment; and WHEREAS, this proposed Zoning Ordinance amendment was considered by the Planning Commission of the City of Suisun City at its regular meeting of August 22, 2023; and
WHEREAS, the Planning Commission on August 22, 2023, acted on the proposed amendment and voted 2-2 with the Chair absent; and
WHEREAS, the split vote represents no recommended action by the Planning Commission and now is considered by the Council; and
WHEREAS, a public notice describing the proposed amendments to the Suisun City Zoning Ordinance relative to Title 18 was published in the Daily Republic, a newspaper of general circulation, in accordance with 6061 or the California Government Code; and WHEREAS, on September 5, 2023, the Council continued this item to a date certain of September 19, 2023.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SUISUN
CITY, CALIFORNIA DOES ORDAIN AS FOLLOWS:
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SECTION 1. The City Council hereby recommends that approval of the proposed changes to the text of the Suisun City Municipal Code amending Chapter 18.34 Fences and Walls which are shown by strike -through, or bold double underscore amended (new) text and hereby to read as follows:

Table 18.34.01 Height Limits by Zoning District
Zone Location Height Materials1
RL, RM2 Front yard 3 ft. max. if solid 4 ft.
max if 50% or more
open
Metal, wood, hedge,
stucco. Stone and
brick permitted for
posts.

Side yard 6 ft. max if 5 ft.
setback provided 3 ft.
max. if within 5 ft.
setback 6 ft. max. on
interior side yard
Metal, wood, hedge,
stucco. Stone and
brick permitted for
posts.

Rear yard 6 ft. max. Wood
RH1, RH22, RMU Perimeter 6 ft. max. Metal, wood
Service areas 6 ft. max. Metal, masonry,
concrete block, brick
RMU, CMU Residential use defined by RL, Commercial uses defined by CR
—

CR, CSF, CMU, O
Front yard Not permitted4
Side yard Not permitted4
Rear yard Not Permitted4
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Service areas 8 ft. max storage
areas4
Metal, masonry,
concrete block, brick
APS Residential uses defined by RL, Commercial uses defined by CR OS, P To demarcate use areas 3 ft. max.

Service areas 6 ft. max. Metal, masonry,
concrete block, brick
PQP To demarcate use
areas
3 ft. max Hedge, wood, brick,
stone, stucco
Service areas 6 ft. max. Metal, masonry,
concrete block, brick
1 Chain link fence is not permitted in any residential district. 2 Fencing for front and corner side yards in single-family residential districts, and perimeter fencing in multi-family districts (other than soundwalls) must be permeable to allow visibility into the yard from exterior vantage points to promote security. Permeable fencing must be a minimum of 50 percent open. Refer also to standards for specific conditions in Section 18.34.050 and soundwall standards in Section 18.34.060.
3 Refer also to Section 18.34.020 for fences and walls around storage areas and Section 18.34.030 for requirements for outdoor sales, storage, or rental lots.

4. Refer to Chapter 18.34.050 (E) chain-link fence standards

18.34.050 – Other fence and wall standards.

D. Chain -link fences are not permitted in front, side, and rear yard residential districts.

E. Chain-link fences are permitted on vacant commercial district properties. The following development criteria shall be met:

1. Fences shall be placed on the perimeter of the property.

2. Fences shall not exceed six (6) feet in height.

3. If property is subdivided and a remainder portion of the property remains vacant, a chain-link fence is permitted.

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F. Chain-link fences are permitted on vacant commercial/mixed us e Waterfront District Specific Plan properties. The following development criteria shall be met:

1. Fences shall be placed on the perimeter of the property.

2. Fences shall not exceed six (6) feet in height.

3. A green color mesh shall be attached to the fence and placed around the entire perimeter of the property.

18.34.070 - Prohibited materials.

It is unlawful to erect any electrically charged fence or any fence composed of barbed wire, razor wire or other material which is designed to cause injury upon contact on or adjacent to any residential use regardless of the underlying zoning. Chain link f ences may not be constructed after passage of the ordinance from which this title is derived in the front or reducible front yard of residential uses and residential zoning districts.

SECTION 2. This ordinance amendment is categorically exempt from environmental review under Section 15061 (b)(3) of the State CEQA Guidelines. The proposed text amendments are covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

SECTION 3. This Ordinance shall be in full force and effect thirty (30) days after its adoption following second reading.

SECTION 4. The City Clerk is hereby authorized and directed to certify as the passage of this Ordinance and to give notice thereof by causing c opies of this Ordinance to be posted in three public places throughout the City, or published in a county newspaper that is circulated in the City, within 15 days after its passage, there being no newspaper of general circulation printed and published within the City.

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PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council of the City of Suisun City, California, on this ____ day of ________ 2023.

Alma Hernandez,
Mayor
ATTEST:

Anita Skinner,
City Clerk

CERTIFICATION

I, Anita Skinner, City Clerk of the City of Suisun City and ex-officio Clerk of the City Council of said City, do hereby certify that the above and foregoing ordinance was introduced at a regular meeting of the said City Council held on Tuesday, _______, 2022, and regularly passed and adopted at a regular meeting of said City Council held on Tuesday, __________, 2022, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

WITNESS my hand and the seal of said City this ____ day of ______ 2023.

Anita Skinner,
City Clerk
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FENCE ORDINANCE AMENDMENT
City Council – Suisun City
September 19, 2023
Objective
Amending and Clarifying – Chain Link Fencing
Properties – Residential and Commercial
Private Property Owners
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Lead up to amendment
 Vacant property challenges
 Current Zoning Prohibits in most areas (zones)
 Private property options
 Planning Commission decision
Current and Proposed Changes
 Residential Zoning – Prohibited
Commercial/Industrial – Permitted
Waterfront District Specific Plan - Permitted
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City Council Action

1. Public Hearing

2. Find the pr
oject exempt from the California Environmental
Quality Act (CEQA) pursuant to Section 15061 (b)(3)

3. Council Consideration and Introduction of Ordinance No. __:

An Ordinance of the City Council of the City of Suisun City Amending Title 18 (Zoning) of the Suisun City Municipal Code Modifying the Fences and Walls Regulations (Continued from September 5, 2023)
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