CITY COUNCIL
Alma Hernandez, Mayor
Jenalee Dawson, Mayor Pro Tem
Amit Pal, Councilmember
Parise Shepherd, Councilmember
Princess Washington, Councilmember
CITY COUNCIL MEETING
A G E N D A
REGULAR MEETING OF THE SUISUN CITY COUNCIL,
SUISUN CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY OF THE CITY OF SUISUN CITY,
AND SUISUN CITY HOUSING AUTHORITY
TUESDAY, FEBRUARY
3, 2026
6:30 PM
Suisun City Council Chambers - 701 Civic Center Boulevard - Suisun City, California
.
REVISED AGENDA
5:00 P.M. CLOSED SESSION
6:30 P.M. REGULAR MEETING
MEETINGS ARE HELD IN-PERSON, PUBLIC PARTICIPATION IS ALSO AVAILABLE VIA ZOOM
ZOOM MEETING INFORMATION:
WEBSITE: https://zoom.us/join
MEETING ID:
849 8672 3732
CALL IN PHONE NUMBER: (707) 438-1720
REMOTE PUBLIC COMMENT IS AVAILABLE FOR THE CITY COUNCIL MEETING BY EMAILING [email protected] (PRIOR TO 4 PM), VIA WEBSITE, OR ZOOM CALL IN PHONE NUMBER (707) 438-1720
(If attending the meeting via phone press *9 to raise your hand and *6 to unmute/mute for public comment.) (Next Ord. No. – 824)
(Next City Council Res. No. 2026 – 17)
Next Suisun City Council Acting as Successor Agency Res. No. SA2026 - 01) (Next Housing Authority Res. No. HA2026 – 01)
5:00 P.M CLOSED SESSION
CALL TO ORDER
Mayor Hernandez
ROLL CALL
1 1.
CONFERENCE WITH LABOR NEGOTIATOR
A Closed Session will be held, Pursuant to Government Code Section 54957.6, to Conduct Labor Negotiations among:
Agency Negotiator: City Manager, Bret Prebula
Employee Organization:
SCEA (Suisun City Employees' Association);
SCPOA (Suisun City Police Officers Association);
SCPFA (Suisun City Professional Firefighters' Association); SCMPEA (Suisun City Management and Professional Employees' Association); Unrepresented Employees;
Temporary/Part-Time Employees.
Council / Board Members
CONFLICT OF INTEREST NOTIFICATION
(Any items on the closed session agenda that might be a conflict of interest to any Councilmembers / Boardmembers should be identified at this time.)
PUBLIC COMMENT CLOSED SESSION
(In accordance with Section 54956(a), public comments are limited to items on this closed session agenda, and to no more than 3 minutes unless allowable by the Mayor/Chair. Speaker cards are available on the table near the entry of the meeting room and should be given to the City Clerk. By law, no prolonged discussion or action may be taken on any item raised during the comment period.)
CLOSED SESSION
Pursuant to California Government Code Section 54950 the Suisun City Council will hold a Closed Session for the Purpose of:
RECESS TO CLOSED SESSION (City Manager Conference Room, City Hall)
6:30 RECONVENE OPEN SESSION
CALL TO ORDER
Mayor Hernandez
ROLL CALL
Council / Board Members
PLEDGE OF ALLEGIANCE
INVOCATION
CLOSED SESSION REPORT
Announcement of Actions Taken, if any in Closed Session.
APPROVAL OF REORDERING OF AGENDA
CONFLICT OF INTEREST NOTIFICATION
(Any items on the regular meeting agenda that might be a conflict of interest to any Councilmembers / Boardmembers should be identified at this time.)
2 2.
City Manager Update - (Prebula: [email protected]).
3. City Attorney Report - (Enright).
4. Proclamation Proclaiming the Month of February 2026 as Black History Month - (Hernandez: [email protected]).
5. Solano Transportation Authority Rail Hub Presentation - (Solano Transportation Authority).
6. Update on Solid Waste Request for Proposal - (Vue: [email protected]).
7. Council Adoption of Resolution No. 2026-___: Accepting the Pedestrian Safety Enhancements Project as Complete and Authorizing the City Manager to Record the Notice of Completion for the Project - (Vue:[email protected]).
8. Council Adoption of Resolution No. 2026-___: Authorizing the City Manager to Enter into a Construction Contract on the City’s Behalf with MG & JC Concrete, Inc. for Sidewalk and Asphalt Repairs. – (Vue: [email protected]).
9. Council Adoption of Ordinance No. 824: Amending the Suisun City Municipal Code adding Chapter 12.33 (Entertainment Zones) to Title 12 (Streets, Sidewalks and Public Places) of the Suisun City Municipal Code to Establish Entertainment Zones (Introduced and Reading Waived on January 20, 2026) - (Prebula: [email protected]).
10. Council Adoption of Resolution No. 2026 -__: A Resolution of the City Council of the City of Suisun City, California, Adopting a Social Media Policy - (City Attorney).
11. Council Adoption of Resolution No. 2026 -__: A Resolution of the City Council of the City of Suisun City, California, Adopting Rules of Procedures and Conduct of Commissioners, Committee Members, and Board Members - (City Attorney).
REPORTS (Informational items only.)
PUBLIC COMMENT
(Request by citizens to discuss any matter under our jurisdiction other than an item posted on this agenda per California Government Code §54954.3. Comments are limited to no more than 3 minutes unless allowable by the Mayor/Chair. Speaker cards are available on the table near the entry of the meeting room and should be given to the City Clerk. By law, no prolonged discussion or action may be taken on any item raised during the public comment period, although informational answers to questions may be given and matters may be referred for placement on a future agenda.)
PRESENTATIONS/APPOINTMENTS
(Presentations, Awards, Proclamations, Appointments).
CONSENT CALENDAR
Consent calendar items requiring little or no discussion may be acted upon with one motion.
PUBLIC HEARING
NONE
GENERAL BUSINESS
COUNCIL COMMENTS
REPORTS: (Informational items only)
ADJOURNMENT
Public Access To Agenda Documents
A complete packet of information containing staff reports and exhibits related to each item for the 3 open session of this meeting, and provided to the City Council, are available for public review at least 72 hours prior to a Council/Agency/Authority Meeting at Suisun City Hall 701 Civic Center Blvd., Suisun City. Agenda related writings or documents provided to a majority of the Council/Board/Commissioners less than 72 hours prior to a Council/Agency/Authority meeting related to an agenda item for the open session of this meeting will be made available for public inspection during normal business hours. An agenda packet is also located at the entrance to the Council Chambers during the meeting for public review. The city may charge photocopying charges for requested copies of such documents. To the extent feasible, the agenda packet is available for online public viewing on the City’s website: https://www.suisun.com/Government/City-
Council/Agendas The City Council/Agency/Authority hopes to conclude its public business by 10:00 p.m. No new items will be taken up after 10:00 p.m., unless so moved by a majority of the City Council, and any items remaining will be agendized for the next meeting. The agendas have been prepared with the hope that all items scheduled will be discussed within the time allowed.
Accommodations
If you require an accommodation to participate in this meeting, please contact the City Clerk at (707) 421-7302 or [email protected]. The City’s reasonable accommodation policy is available for review on the City’s website at www.suisun.com/government/city-council/, you may request an electronic copy or have a copy mailed to you. Please note that for accommodations that are not readily available, you must make your request as soon as you can prior to the time of the meeting.
Decorum
All participants are expected to conduct themselves with mutual respect. Conduct that disrupts meetings will be addressed in accordance with Section 54957.95 of the Government Code.
Ordinances
Ordinances are city laws contained in the Suisun City Municipal Code. Enacting a new city law or changing an existing one is a two-step process. Government Code 36934 provides, except when, after reading the title, further reading is waived by regular motion adopted by majority vote all ordinances shall be read in full either at the time of introduction or passage; provided, however, that a reading of the title or ordinance shall not be required if the title is included on the published agenda and a copy of the full ordinance is made available to the public online and in print at the meeting prior to the introduction or passage.
Certification Of Posting
Agendas for regular and special meetings are posted in accordance with the Brown Act at Suisun City Hall, 701 Civic Center Boulevard, Suisun City, CA. Agendas may be posted at other Suisun City locations including:
Suisun City Fire Station, 621 Pintail Drive, Suisun City, CA; Joe Nelson Center, 611 Village Drive, Suisun City, CA;
Harbor Master Office, 800 Kellogg Street, Suisun City, CA.
I, Ashley Nash, Administrative Assistant II for the City of Suisun City, declare under penalty of perjury that the above agenda was posted and available for review, in compliance with the Brown Act. 4 February 2026
SOLANO RAIL HUB
PROJECT UPDATE
City of Suisun City Council Meeting
5 ALIGNS WITH THE 2018
CALIFORNIA STATE RAIL
PLAN VISION FOR A
SOLANO COUNTY HUB
MOST IDEAL STATION TO
HOST POTENTIAL SMART
SERVICE EXTENSION,
INTEGRATING WITH CAPITOL
CORRIDOR/AMTRAK AND
EXPRESS/LOCAL BUS
SERVICE
OFFICIALLY DESIGNATED
BY THE STA BOARD IN
2021 AS THE SOLANO
RAIL HUB
SUISUN CITY/FAIRFIELD
TRAIN STATION BACKGROUND
City of Suisun City Council Meeting 6
Grade separated
& ADA compliant
single island
platform between
the two main line
tracks
Provision of a
third main line
track to prevent
“hold out” and
improve both
freight and
passenger rail
operations
Relocation of the
train station to
accommodate
third main line
track and future
SMART service
Replacement and
relocation of
existing non-ADA
compliant
pedestrian
overcrossing
SOLANO RAIL HUB IMPROVEMENTS
DESIGN CONSIDERATIONS
City of Suisun City Council Meeting 7
Project Study
Report (PSR)
Main Line
Track, Station,
and Park & Ride
Improvements
Project Approval
and
Environmental
Documentation
(PA&ED)
Ped Overcrossing
Plans,
Specifications,
and Estimate
for Preferred
Alternative
Grant Writing
and Right of
Way Support
Design Support
During
Construction
SOLANO RAIL HUB IMPROVEMENTS
ARUP TASK ORDERS
STA Released
Request for
Proposals:
June 13, 2025
City of Suisun City Council Meeting 8
ARUP TASK ORDER SCOPE OF WORK
PSR
• Evaluating main line track improvements including assessing constructability • Assessing transit plaza and park & ride lot relocation • Identifying station access and platform improvements
• Developing preliminary schedule and cost estimates
• Screening environmental considerations
PA&ED
• Focus on replacement of existing non-ADA compliant pedestrian overcrossing • Enhance connection between the Cities of Fairfield and Suisun City • Removes impediment to adding third main line track
• Incorporate public comments into selection of preferred alternative and design • Minimize impact to rail operations and surrounding property owners OTHERS
• PS&E: design to improve, safety, accessibility, resiliency, and aesthetic • Grant Support: identify and prepare grant application for construction funding • Right of Way Support: identify impacted property owners City of Suisun City Council Meeting 9
SOLANO RAIL HUB
REGIONAL MEASURE 3 ALLOCATION
• Initial Regional Measure 3 (RM3) allocation
approved by STA Board in June 2023 - $2M
• Requesting additional $6M RM3 funding
• Combined RM3 funding totaling $8M will cover STA
support staff time and Arup’s task orders excluding
design support during construction
• Includes extensive public outreach as part of
PSR and PA&ED
City of Suisun City Council Meeting 10
SOLANO RAIL HUB PROJECT GOALS
• Support California’s State Rail Plan
• Improve both freight and passenger rail operations and services
• Advance passenger and pedestrian safety and comfort
• Enhance community connection that is accessible by all ages and abilities between the downtown areas of Cities of Fairfield and Suisun City
• Support both cities’ downtown economic and housing
redevelopment vision in alignment with MTC’s Plan Bay Area Plans
City of Suisun City Council Meeting 11
Questions?
THANK YOU!
Nick Burton
Director Projects
Solano Transportation Authority
[email protected]
707.399-3207
Jasper Alve
Senior Project Manager
Solano Transportation Authority
[email protected]
707.399-3204
City of Suisun City Council Meeting 12
UPDATE
SOLID WASTE REQUEST FOR PROPOSAL (RFP)
Amanda Dum
Senior Management Analyst Public Works
February 3, 2026
1 13
OVERVIEW
1. Current Anticipated Timeline
2. Overview – Solid Waste Services
3. General Project Notes
2 14
Late March/Early April 2027
Council Approval Rates &
Prop 218 Process
CURRENT
ANTICIPATED
TIMELINE
3 February 9th
Release Solid
Waste RFP
April 28th
RFP Due Date
April 29th to May
29th
Score RFP
June 16 or July 7
Bring to Council for
Approval of
Recommended Hauler
TBD
Negotiate FA
With Selected
Vendor
START
July 1, 2027
New Franchise Agreement
Begins
May/June 2027
Council Approval
Final FA
END
15 4
• Paper Shredding Events – 2x/yr
• 65-gallon option for trash carts
(SFD)
• Two (2) annual bulky pick-ups (SFD)
• Holiday Tree Collection (SFD)
• Sharps Mail-Back Program
• Household Hazardous Waste /
Extended Producer Responsibility
Drop-Off Events – 2x/yr
• Two extra bags of trash after
Christmas (SFD)
• Battery Drop-Off Program (at three
city facilities)
• Recycling Buy-Back Center
• Buy-Back Center coupons
• Compost Giveaway Events – 2x/yr
• Motor Oil Curbside Collection
Program (SFD)
• Motor Oil Drop-Off Program
• White Goods Drop-off program
• Household Hazardous Waste
(including BOPA and e-waste) Drop-
Off Program
• Pull Down Service (extra fee)
• Free replacement of broken and
damaged carts (1 of each cart type
every 10 years)
16 GENERAL PROJECT
NOTES
5 17
THANK YOU
6 18
AGENDA ITEM NO. 7.
AGENDA TRANSMITTAL
MEETING DATE:
February
3, 2026
AGENDA ITEM:
Council Adoption of Resolution No. 2026-___: Accepting the Pedestrian Safety Enhancements Project as Complete and Authorizing the City Manager to Record the Notice of Completion for the Project.
FISCAL IMPACT:
There was no impact to the General Fund from the Pedestrian Safety Enhancements Project (Project), Project No. HSIPSL-5032(038). The Project is funded with Highway Safety Improvement Program (HSIP) Cycle 11 allocation ($219,600) and the Off-Site Street Improvement Program (OSSIP, $69,177), for the design and construction phases.
STRATEGIC PLAN:
Provide Good Governance and Enhance Environment.
BACKGROUND:
On May 20, 2025, the City Council awarded the construction contract for the Project to Spektren Engineering, Inc. (Contractor) in the amount of $262,739.
STAFF REPORT:
Pedestrian crossing improvements have been completed on Marina Boulevard at Lotz Way and on Pintail Drive at Cackling Drive. On Marina Boulevard, the existing rectangular rapid flashing beacon (RRFB), crosswalk, pavement markings, and roadway signage were upgraded. On Pintail Drive, a high-visibility crosswalk, RRFB, pavement markings and striping, roadway signage, and concrete curb extensions (also known as bulbouts) were installed.
The City has received, reviewed, and approved the Contractor’s final invoice for this Project. The final construction contract amount is $255,055, which is $52,445 under the construction budget of $307,500.
Contractor has completed the Project in an acceptable satisfactory manner, and it is now appropriate to file the Notice of Completion (NOC) with the County for the Project. Staff recommends accepting the Project as complete and authorizing the City Manager to file and record the NOC with the County which will then start the one-year warranty period on the completed improvements associated with this Project.
STAFF RECOMMENDATION:
It is recommended that the City Council adopt Resolution No. 2026- ___: Accepting the Pedestrian Safety Enhancements Project as Complete and Authorizing the City Manager to Record the Notice of Completion for the Project.
DOCUMENTS ATTACHED:
1 .
Resolution No. 2026-__: Accepting the Pedestrian Safety Enhancements Project as Complete and Authorizing the City Manager to Record the Notice of Completion for the Project. 2 .
Project Location Map.
3 .
Photos.
4 .
Notice of Completion.
PREPARED BY:
Maribel De La Cruz, Associate Engineer
19 REVIEWED BY:
Nouae Vue, Public Works Director
APPROVED BY:
Bret Prebula, City Manager
ATTACHMENTS:
1. Reso Ped Safety Enh NOC.docx
2. Project Location Map.
3. Project Photos.
4. Notice of Completion.
20 RESOLUTION NO. 2026-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUISUN CITY
ACCEPTING THE PEDESTRIAN SAFETY ENHANCEMENTS PROJECT AS
COMPLETE AND AUTHORIZING THE CITY MANAGER TO RECORD THE
NOTICE OF COMPLETION FOR THE PROJECT
WHEREAS, on May 20, 2025, the City Council awarded the construction contract for the Pedestrian Safety Enhancements Project, Project No. HSIPSL-5032(038), to Spektren Engineering, Inc. in the amount of $262,739; and
WHEREAS, the Project included pedestrian crossing improvements on Marina Boulevard at Lotz Way and on Pintail Drive at Cackling Drive, including upgrades to rectangular rapid flashing beacons (RRFB), crosswalks, pavement markings, roadway signage, and the installation of concrete curb extensions; and
WHEREAS, there was no impact to the City’s General Fund from the Pedestrian Safety Enhancements Project (Project), Project No. HSIPSL-5032(038), as the Project is funded through the Highway Safety Improvement Program (HSIP) Cycle 11 allocation in the amount of $219,600 and the Off-Site Street Improvement Program (OSSIP) in the amount of $69,177 for the design and construction phases; and
WHEREAS, the City has received, reviewed, and approved the Contractor’s final invoice and finds that the Contractor has completed the Project in a satisfactory and acceptable manner; and WHEREAS, it is now appropriate to accept the Project as complete and to authorize the City Manager to file and record a Notice of Completion with the County, which will initiate the one-year warranty period for the completed improvements;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Suisun City does hereby accept the improvements completed for the Pedestrian Safety Enhancements Project, Project No. HSIPSL-5032(038), as complete and authorizes the City Manager to take all necessary actions to execute and record the Notice of Completion.
PASSED AND ADOPTED at a Regular Meeting of the City Council of the City of Suisun City duly held on Tuesday, the 3rd day of February 2026, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
WITNESS my hand and the seal of said City this 3rd day of February 2026.
Anita Skinner
City Clerk
21 Location Map
Pedestrians Safety Enhancements Project, Project No. HSIPSL-5032(038)
Attachment No. 2
SUISUN ELEMENTARY SCHOOL
CRYSTAL MIDDLE SCHOOL
PROJECT LOCATION
22 23
1 WHEN RECORDED MAIL TO:
Name Public Works Department
Street CITY OF SUISUN CITY
Address 701 CIVIC CENTER BLVD.
City & SUISUN CITY, CA 94585
State, Zip
No Fee, per code 27283
NOTICE OF COMPLETION
A.P.N.
Notice is hereby given that:
1. The undersigned is owner of the interest or estate stated below in the property hereinafter described.
2. The full name of the undersigned is City of Suisun City
3. The full address of the undersigned is 701 Civic Center Blvd.
Suisun City, CA 94585
4. The nature of the title of the undersigned is: In fee. N/A (If other than fee, strike “In fee” and insert, for example, “purchaser under contract of purchase,” or “lessee.”)
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are: NONE
NAMES ADDRESSES
6. The names of the predecessors in the interest of the undersigned, if the property was transferred subsequent to the commencement of the work of improvement herein referred to: NONE
NAMES ADDRESSES
(If no transfer made, insert “none.”)
7. A work of improvement on the property hereinafter described was completed on: February 3, 2026
8. The name of the contractor, if any, for such work of improvement was Spektren Engineering, Inc.
(If no contractor for work of improvement as a whole, insert “none.”)
9. The property on which said work of improvement was completed is in the City of Suisun City , County of Solano , State of California, and is described as follows:
Pedestrian Safety Enhancements Project
10. The street address of said property is
Marina Boulevard at Lotz Way and Pintail Drive at Cackling Drive
11. I declare under penalty of perjury the foregoing is true and correct.
Signature of
owner named
Dated: in paragraph 2
By Bret Prebula, City Manager
SPACE ABOVE THIS LINE FOR RECORDER’S USE
24 AGENDA ITEM NO. 8.
AGENDA TRANSMITTAL
MEETING DATE:
February
3, 2026
AGENDA ITEM:
Council Adoption of Resolution No. 2026-___: Authorizing the City Manager to Enter into a Construction Contract on the City’s Behalf with MG & JC Concrete, Inc. for Sidewalk and Asphalt Repairs.
FISCAL IMPACT:
There would be no impact to the General Fund from approval of this item. This work will include sidewalk repairs and asphalt patches within the Victorian Harbor E Landscaping & Lighting District. A portion of the work is to address sidewalk issues that are the City’s responsibility and also to perform restoration work required as part of the Solano Irrigation District (SID) Waterline Project. Funds are available for the City sidewalk through Victorian Harbor E and funds are available through the Waterline’s project fund.
STRATEGIC PLAN:
Provide Good Governance and Enhance Environment.
BACKGROUND:
In instances where sidewalk issues are a result of City-owned features, such as City- owned trees, the City is responsible for covering the costs of the required repairs. When a sidewalk section in need of repair falls within Landscaping & Lighting Districts (LLD), this is a eligible LLD cost. Additionally, when outside agencies perform work in the City’s right-of-way there is often a need for follow-up repairs once a project has been completed. All follow-up repairs are fully funded by the outside agencies.
STAFF REPORT:
A section of the City-maintained sidewalk along the pathway between 713 and 715 Catalina Circle is regularly submerged in standing water, rendering the sidewalk unusable for pedestrians and creating a potential safety hazard.
Additionally, SID recently completed the installation of a new waterline connecting the existing water mains on Harbor Park Drive and Whispering Bay Lane. This work required excavation in the roadway and adjacent areas, resulting in surface disturbances that now require restoration to return the affected areas to their original condition prior to the start of the project.
Staff obtained three (3) quotes for the necessary repairs in both locations. Received quotes are summarized in Attachment No. 2. MG & JC Concrete submitted the lowest quote for both locations and has been determined to be the lowest bidder. Council authorization is required for work exceeding $35,000. Although the combined amount does not exceed $35,000, staff elected to bring this item to Council for approval due to its proximity to the threshold and the recommendation for a 15% contingency to cover additional costs to address unforeseen items and conditions once the sidewalk and roadway areas are opened up.
STAFF RECOMMENDATION:
It is recommended that the City Council adopt Resolution No. 2026- ___: Authorizing the City Manager to Enter into a Construction Contract on the City’s Behalf with MG & JC Concrete, Inc. for Sidewalk and Asphalt Repairs.
25 DOCUMENTS ATTACHED:
1 .
Resolution No. 2026-__: Authorizing the City Manager to Enter into a Construction Contract on the City’s Behalf with MG & JC Concrete, Inc. for Sidewalk and Asphalt Repairs. 2 .
Quote Summary Table.
3 .
Project Location Map.
PREPARED BY:
Maribel De La Cruz, Associate Engineer
REVIEWED BY:
Nouae Vue, Public Works Director
APPROVED BY:
Bret Prebula, City Manager
ATTACHMENTS:
1. Resolution Harbor Park Repairs Catalina Sidewalk.docx
2. Quote Summary Table
3. Project Location Map
.
26 RESOLUTION NO. 2026-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUISUN CITY
AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONSTRUCTION CONTRACT WITH MG & JC CONCRETE, INC. FOR SIDEWALK AND ASPHALT
REPAIRS
WHEREAS, the City is responsible for sidewalk repairs when damage to the sidewalk is as a result of City-owned features, such as City-owned trees, a section of the City-maintained sidewalk between 713 and 715 Catalina Circle is regularly submerged due to standing water, rend ering the sidewalk unusable for pedestrians and creating a potential safety hazard, restricting pedestrian access, and increasing the risk of slips and falls; and
WHEREAS, the City is responsible for coordinating and/or managing projects completed by outside agencies including the recent the Solano Irrigation District (SID) Waterline Installation Project (Waterline Project) which included the installation of a new waterline connecting the existing water mains on Harbor Park Drive and Whispering Bay Lane, and this project required excavation in the roadway and adjacent areas, resulting in surface disturbances that now require restoration; and WHEREAS, it is necessary to repair the sidewalk sections that are of concern along with repairing the roadway issues from the Waterline Project to that end staff has obtained three (3) quotes for the sidewalk replacement and asphalt restoration work at the two locations; and WHEREAS, MG & JC Concrete submitted the lowest responsive and responsible quote for both locations, with a total cost of $34,982; and
WHEREAS, although the combined cost does not exceed $35,000, staff elected to bring this item to City Council for approval due to its proximity to the Council authorization threshold and the recommendation for a 15% contingency to cover additional costs to address unforeseen items and conditions; and
WHEREAS, funds for the sidewalk replacement are available in t he Victorian Harbor E Landscaping & Lighting District, and the SID restoration work is funded through the project’s Suisun- Solano Water Authority (SSWA) budget; and
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Suisun City does hereby authorizes the City Manager to enter into a construction contract with MG & JC Concrete, Inc. to complete the needed sidewalk repairs and roadway repairs, including a 15% contingency for a total of $40,229, and to take any and all necessary and appropriate actions to implement this contract.
PASSED AND ADOPTED at a Regular Meeting of the City Council of the City of Suisun City duly held on Tuesday, the 3rd day of February 2026, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
WITNESS my hand and the seal of said City this 3rd day of February 2026.
Anita Skinner
City Clerk
27 Quote Summary Table
Contractor Location 1:
713-715 Catalina
Circle
Location 2:
Harbor Park/Whispering
Bay Lane/Walking Path
Total
MG & JC Concrete $6,400 $28,582 $34,982
Quimu Contracting, Inc. $10,500 $33,715 $44,215
Suulutaaq, Inc. $72,783 $24,700 $97,483
28 29
THIS PAGE INTENTIONALLY LEFT BLANK
30 AGENDA ITEM NO. 9.
AGENDA TRANSMITTAL
MEETING DATE:
February
3, 2026
AGENDA ITEM:
Council Adoption of Ordinance No. 824: Amending the Suisun City Municipal Code adding Chapter 12.33 (Entertainment Zones) to Title 12 (Streets, Sidewalks and Public Places) of the Suisun City Municipal Code to Establish Entertainment Zones (Introduced and Reading Waived on January 20, 2026).
FISCAL IMPACT:
There is no immediate fiscal impact associated with adoption of this ordinance.
STRATEGIC PLAN:
Revitalize Downtown Waterfront District.
BACKGROUND:
On January 20, 2026, the City Council approved the introduction and first reading of Ordinance No. 824 establishing Entertainment Zones pursuant to Senate Bill 969 (SB 969). The ordinance designates the maximum boundaries and operational framework that would allow qualified brick-and-mortar businesses to permit on-site alcohol consumption in public areas during City-approved Entertainment Zone events.
No substantive changes have been made to the ordinance since the first reading. This item is being brought forward for second reading and adoption in accordance with municipal adoption procedures.
STAFF REPORT:
Adoption of this Ordinance will formally establish the City’s authority to activate Entertainment Zones during approved special events, consistent with SB 969. The Ordinance designates maximum geographic boundaries and establishes allowable operating hours while providing flexibility to activate smaller portions of the zone based on individual event needs.
The Ordinance authorizes the City Manager or designee to prepare and maintain an Entertainment Zone Operations Manual. This administrative manual will outline operational procedures, safety protocols, and coordination requirements with the Police Department, Fire Department, and other applicable divisions. The Entertainment Zone will only be activated through the City’s existing Special Event Permit process, ensuring appropriate review and conditions are applied for each event.
Outdoor consumption of alcoholic beverages would be permitted between 12:00 p.m. and 11:00 p.m., seven days per week, only during City-approved Entertainment Zone events. All participating businesses must comply with the conditions of their Alcoholic Beverage Control (ABC) license, the Operations Manual, the Special Event Permit, and any applicable land use entitlements.
Following adoption, Staff will transmit the Ordinance to the California Department of Alcoholic Beverage Control for filing. Individual licensees located within the Entertainment Zone who wish to participate must separately notify ABC. Participation is voluntary and no business is required to participate.
Adoption of this Ordinance establishes a regulatory framework that supports downtown activation and economic vitality while maintaining appropriate public safety oversight and operational controls.
31 The proposed action is a “Project” under the California Environmental Quality Act (CEQA). However, the action is exempt pursuant to State CEQA Guidelines Section 15061(b)(3) (Common Sense Exemption), as it can be seen with certainty that there is no possibility the activity will result in a significant effect on the environment.
STAFF RECOMMENDATION:
Staff recommends that the City Council adopt Ordinance No. 824:
Amending the Suisun City Municipal Code adding Chapter 12.33 (Entertainment Zones) to Title 12 (Streets, Sidewalks and Public Places) of the Suisun City Municipal Code to Establish Entertainment Zones (Introduced and Reading Waived on January 20, 2026).
DOCUMENTS ATTACHED:
1 .
Entertainment Zone Ordinance
2 .
Senate Bill 969 Text
PREPARED BY:
Michael Elm, Administrative Technician
REVIEWED BY:
Bret Prebula, City Manager
APPROVED BY:
Bret Prebula, City Manager
ATTACHMENTS:
1. Entertainment Zone Ordinance ATCH 1 ORD No..docx
2. Senate Bill 969 ATCH 2
32 1
ORDINANCE NO. 824
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SUISUN CITY, CALIFORNIA, ADDING CHAPTER 12.33 (ENTERTAINMENT ZONES) TO TITLE 12 (STREETS, SIDEWALKS AND PUBLIC PLACES) OF THE SUISUN CITY MUNICIPAL
CODE TO ESTABLISH ENTERTAINMENT ZONES
WHEREAS, Senate Bill 969 (2024) authorizes any city, county, or city and county to pass an ordinance establishing an “entertainment zone;” and
WHEREAS, Section 23039.5 of the Business and Professions Code defines “entertainment zone” as a zone created by a city, county, or city and county ordinance on or after January 1, 2025, that authorizes consumption of one or more types of alcoholic beverages on public streets, sidewalks, or public right-of-ways; and
WHEREAS, pursuant to Senate Bill 969, the City Council of Suisun City (“City”) desires to enact this ordinance to establish an entertainment z one for the purpose of allowing licensees to sell beer, wine, and mixed spirits alcoholic beverages for off -site consumpti on in designated public spaces during certain hours for the purpose of creating attracting more visitors and boosting spending at local establishments; and
WHEREAS, pursuant to Section 25692 of the Business and Professions Code, the City has notified local law enforcement and received feedback regarding (1) potential health and safety impacts that might be generated by the entertainment z one and strategies to mitigate those impacts and (2) the entertainment zone’s proposed boundaries, days and hours of operation, types of alcoholic beverages permitted, and approved nonglass and nonmetal containers.
WHEREAS, licensees within the Entertainment Zone are not required to sell any alcoholic beverage for consumption off the premises; and
WHEREAS, pursuant to Sections 23357, 23358, and 23396 of the Business and Professions Code, any restrictions on licensee privileges on the exercise of off -sale privileges shall not apply to the removal of open alcoholic beverages from the licensed premises for consumption in t he entertainment zone.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SUISUN CITY DOES ORDAIN AS FOLLOWS:
SECTION 1. The recitals set forth are true and correct and are incorporated herein by reference.
SECTION 2. Chapter 12.33 (Entertainment Zones) of the Suisun City Municipal Code is added to read as follows:
33 2
Chapter 12.33 - ENTERTAINMENT ZONES
12.33.010 - Purpose
The purpose of this chapter is to establish Entertainment Zones pursuant to the requirements of Senate Bill 969 (2024) to authorize the consumption of alcoholic beverages on public streets, sidewalks, or public right-of-way subject to the restrictions contained herein.
12.33.020 - Definitions
As used in this chapter, the following words and phrases shall have the following meanings:
“ABC” means the California Department of Alcoholic Beverage Control. “Entertainment Zone” has the meaning set forth in Section 23039.5 of the California Business and Professions Code, as may be amended from time to time.
“Entertainment Zone Event” means an event that occurs within the boundaries of an Entertainment Zone established in accordance with this Chapter and within the hours permitted by this Chapter, any applicable Entertainment Zone Operations Manual , and subject to the requirement s of a Special Event Permit issued under Chapter 12.32.
“Entertainment Zone Operations Manual” means a manual approved by the City Manager for the management and regulation of the Entertainment Zone.
12.33.030 - Entertainment Zone Establishment
Upon establishment or modification of an Entertainment Zone, the City Manager or designee shall provide the following information to ABC, pursuant to Section 25690 of the California Business and Professions Code:
A. A copy of the ordinance establishing or modifying the Entertainment Zone; B. Information as may be necessary to identify the boundaries of the Entertainment Zone; C. The days and hours of operation of the Entertainment Zone; D. The types of alcoholic beverages permitted within the Entertainment Zone; E. The approved non -glass and non -metal containers in which alcoholic beverages may be authorized.
12.33.040 - Entertainment Zone Location
A. The boundaries of the Suisun City Entertainment Zone are defined as follows: All plazas, public streets, sidewalks, and public rights -of-way, in the area beginning at the point of intersection of the south side of Solano Street and the west side of Main Street, then running north along the west side of Main Street to its intersection with Lotz Way , then running south along the east side of Main Street to the north side of Driftwood Drive, then running 34 3
east along Driftwood Drive and extending to the eastern edge of Shelton Plaza, then running south along the eastern edge of Shelton Plaza to the edge of the Suisun Slough, then running west along the Suisun Slough to the so uthwest corner of Shelton Plaza, then continuing south along the Suisun Slough to the south side of Solano Street, then running west along the south side of Solano Street back to the beginning point , and all premises specified in Section 12.33.060(B) that are adjacent thereto, subject to any additional limitations imposed by the Special Event Permit approved and issued pursuant to Chapt er 12.32, including but not limited to more restrictive zones within the Entertainment Zone for the Entertainment Zone Event.
B. The boundaries of the Entertainment Zones may be amended from time to time by ordinance of the City Council.
C. A map of the boundaries shall be kept on file in the Office of the City Clerk.
12.33.050 - Hours for the Entertainment Zone
A. Outdoor consumption of alcoholic beverages within the Entertainment Zone is authorized seven days a week between the hours of 12:00 p.m. and 11:00 p.m., so long as at least one licensee within the boundaries of the Entertainment Zone is permitted to sell alcoholic beverages during those hours for consumption on the premises. Hours of operation are subject to any additional limitations imposed by any ABC permit or license and by the Entertainment Zone Operations Manual.
B. Off-site sale of open alcoholic containers by a participating holder of an ABC license or permit is subject to the conditions and limitations imposed on the establishmen t by their local entitlements or ABC privileges, and any additional limitations imposed by an adopted Entertainment Zone Operations Manual.
12.33.060 - Entertainment Zone Controls
A. All licensees and organizations sponsoring or selling alcoholic beverages within an Entertainment Zone shall comply with all applicable state and local laws and regulations, including, but not limited to, the following:
1. All applicable ABC license and permitting requirements;
2. Sections 23357, 23358, and 23396 of the California Bus iness and Professions Code, as may be amended from time to time;
3. The Suisun City Municipal Code and all other laws governing the sale and consumption of alcoholic beverages and all permits and licenses issued pursuant thereto;
4. A Special Event Permit, pursuant to Chapter 12.32 of the Suisun City Municipal Code, is required to conduct an Entertainment Zone Event. The Special Event Permit may include requirements not otherwise imposed by state or local law, including but not limited to additional requirements for approved beverage containers, additional restrictions on the hours of operation for Entertainment Zone Events, and other time, place, and manner restrictions as deemed appropriate by the City Manager; and 35 4
5. Any applicable Entertainment Zone Operations Manual.
B. All open alcoholic beverages in an Entertainment Zone shall be purchased only from a premises located within the Entertainment Zone that is authorized under California Business and Professions Code Section 23357, 23358, or 23396, as may be amended from time to time, to permit consumers to leave the premises with open containers of alcoholic beverages for consumption off the premises, or an organization that is authorized by an ABC special event permit or license to make such sales within the Entertainment Zone.
C. Pursuant to Sections 23357, 23358, and 23396 of the Business and Professions Code, any restrictions on licensee privileges on the exercise of off-sale privileges shall not apply to the removal of open alcoholic beverages from the licensed p remises for consumption in the Entertainment Zone.
D. Any holder of an ABC license or permit that wishes to allow customers to leave the premises with open containers of alcoholic beverages for consumption off the premises within the Entertainment Zone shall provide the City Manager or designee a copy of the notice provided to ABC under Section s 23357, 23358, or 2339 6 of the California Business and Professions Code, as applicable, at the same time such notice is provided to ABC.
12.33.070 - Restriction on Glass and Metal Containers
No alcoholic beverages purchased at a licensed premises may leave the premises in an open glass or metal container for consumption in an Entertainment Zone.
A licensed business within the Entertainment Zone must serve any alcoholic beverage for consumption in the Entertainment Zone during a n Entertainment Zone Event in a compostable or reusable cup.
12.33.080 - Age Verification
During the duration of any Entertainment Zone Event, every patron purchasing an alcoholic beverage for consumption in the Entertainment Zon e or drinking a n alcoholic beverage within the Entertainment Zone must be wearing a wristband identifying them as 21 years of age or over. All of the businesses within the Entertainment Zone must use a single style of wristband agreed upon, and approved by the City, prior to the operation of any Entertainment Zone Event.
If a patron is not wearing a wristband, staff within licensed businesses may check patrons’ IDs to confirm their age and provide them wristbands. Upon approval by the City Manager, for larger events, staff or volunteers may also choose to check patrons’ IDs and distribute wristbands at the entrances to the Entertainment Zone Event or other locations within the Entertainment Zone.
12.33.090 - Signage
The boundaries of the Entertainment Zone must be clearly marked by easily visible signag e posted at every intersection around the perimeter of the zone during an Entertainment Zone Event. This signage must instruct patrons not to carry alcoholic beverages outside the Entertainment Zone (e.g., “No Alcoholic Beverages Beyond This Point”). Signs must be illuminated well enough to be sufficiently visible during nighttime hours of the Entertainment Zone’s operation during an Entertainment Zone Event.
36 5
12.33.100 - Type of Beverages Permitted in the Entertainment Zone The following types of alcoholic beverages are permitted within the Entertainment Zone:
1. Beer;
2. Wine; and
3. Distilled spirits.
12.33.110 - Entertainment Zone Operations Manual
A. The City Manager or their designee may, at their discretion, adopt an Entertainment Zone Operations Manual to implement this Chapter and manage the regulation of Entertainment Zone Events. The Entertainment Zone Operations Manual may include requirements not otherwise imposed by state or local law, including but not limited to additional requirements for approved bevera ge containers, additional restrictions on the hours of operation of the Entertainment Zones and other time, place, and manner restrictions. The City Manager may amend an adopted Entertainment Zone Operations Manual from time to time as the City Manager deems appropriate.
B. Upon adoption or revision of an Entertainment Zone Operations Manual, the City Manager or designee shall transmit a copy of that manual to ABC.
12.33.120 - Two-year Review
The operation of the Entertainment Zone shall be reviewed no less than every two years following the adoption of the o rdinance establishing the Entertainment Zone to ensure that the Entertainment Zone is being maintained in a manner that protects the health and safety of the general public. This review shall be conducted by the C ity Manager or designee and in consultation with local law enforcement agencies.
SECTION 3. SEVERABILITY. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance is for any reason held to be invalid or un constitutional by a court of competent jurisdiction, such invalidity or un constitutionality shall not affect the validity or enforceability of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause, or phrase of this Ordinance, irrespective of the fact that any one or more sections, subsections, subdivisio ns, paragraphs, sentences, clauses or phrases of this Ordinance be declared invalid or unconstitutional.
SECTION 4. CEQA. This O rdinance is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Sections 15061(b)(3) of the CEQA Guidelines and is not a project which has the potential for causing a significant effect on the environment.
SECTION 5. ADOPTION AND EFFECTIVE DATE. This Ordinance shall be in full force and effect thirty (30) days after its second reading and adoption.
SECTION 6. CERTIFICATION. The City Clerk shall certify the adoption of this Ordinance and shall cause the same to be posted and codified in the manner required by law.
37 6
INTRODUCED at a regular meeting of the City Council of the City of Suisun City, California on the 20th day of January, 2026.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Suisun City at a regular meeting of the City Council of the City of Suisun City, California on the ___ day of February, 2026, by the following vote:
Alma Hernandez, Mayor
ATTEST:
____________________________________________
Anita Skinner, City Clerk
APPROVED AS TO FORM:
____________________________________________
Patrick Enright, City Attorney
CERTIFICATION
I, Anita Skinner, City Clerk of the City of Suisun City, do hereby certify that the above and foregoing ordinance was introduced at the regular meeting of the said City Council held on _____________ ___, 2026, and passed and adopted at a regular meeting of said City Council held on _________ ___, 2026, by the following vote:
AYES: Councilmembers: _________________________________________ NOES: Councilmembers: _________________________________________ ABSENT: Councilmembers: _________________________________________ ABSTAIN: Councilmembers: _________________________________________
WITNESS my hand and the seal of said City this ___ day of February 2026.
__________________________________
Anita Skinner, City Clerk
38 7
Suisun City Entertainment Zone
39 40
41 42
43 44
45 46
47 48
AGENDA ITEM NO. 10.
AGENDA TRANSMITTAL
MEETING DATE:
February
3, 2026
AGENDA ITEM:
Council Adoption of Resolution No. 2026 -__: A Resolution of the City Council of the City of Suisun City, California, Adopting a Social Media Policy.
FISCAL IMPACT:
None.
STRATEGIC PLAN:
Good Governance.
BACKGROUND:
In October 2024, the City Council updated its Norms and Procedures for City Council Members. The City Council’s Norms and Procedures addresses social media in one section, primarily focusing on City Council members’ use of City electronic devices and public records. This Resolution establishes standards of conduct for the use of social media by City officials and employees, as well as procedures for creating and managing official City social media accounts.
The Social Media Policy applies to all
City officials, including commissioners, City employees, and others acting on the City’s behalf.
The City Council requested input on the proposed Social Media Policy from Commissions, Boards, and Committees. The draft Social Media Policy was presented to the Recreation, Parks, and Marina Commission on September 2, 2025, and the Planning Commission on November 25, 2025.
STAFF REPORT:
In accordance with prior direction from Council, staff has prepared the attached Social Media Policy for the City Council’s consideration.
Currently, there is no citywide policy that outlines the procedures and conduct expectations for social media use by City officials or employees. The City maintains official social media accounts on several platforms, including Instagram, Facebook, and YouTube, to share information about City programs, upcoming events, and projects. The absence of a comprehensive social media policy could lead to inconsistent practices among the City’s multiple social media accounts and misunderstandings about how these platforms can be used.
Specifically, this Resolution establishes procedures for creating and maintaining official City social media accounts. It requires all official City social media accounts to utilize City contact information for
account set-up, monitoring, and access. Additionally, all City login, user, and password information for the City social media accounts must be provided to the City Manager.
This Resolution outlines categories of prohibited posts, which includes discriminatory, harassing, or unlawful content. It also establishes procedures for managing third-party posts and provides the City with the authority to remove content that violates City standards or applicable laws.
Moreover, this Resolution outlines the permissible and prohibited uses of official City social media accounts, as well as of personal accounts used by City officials and employees. It prohibits City 49 officials and employees from speaking or posting on behalf of the City unless they are officially authorized to do so. It also encourages City officials and employees to clarify when they are posting in an individual capacity.
This Resolution also
prohibits City officials from communicating directly with the social media accounts of other members on subjects within the jurisdiction of their legislative body, in accordance with the Brown Act. Furthermore, this policy addresses how the posting of content, including simply “liking” or reacting to a post from another official regarding City-related matters, by a City official could lead to a Brown Act violation.
Staff recommends that the City Council consider the draft Resolution, provide direction to staff on any desired modifications, and consider adopting the Social Media Policy.
STAFF RECOMMENDATION:
It is recommended that the City Council Adopt Resolution No. 2026- __: A Resolution of the City Council of the City of Suisun City, California, Adopting a Social Media Policy.
PREPARED BY:
Ashley Nash, Administrative Assistant
REVIEWED BY:
City Attorney.
APPROVED BY:
Bret Prebula, City Manager.
ATTACHMENTS:
1. Resolution Adopting Social Media Policy.doc
2. Exhibit A - Social Media Policy.docx
3. Social Media PPT.pdf
50 RESOLUTION NO. 2026-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUISUN CITY
ADOPTING A SOCIAL MEDIA POLICY
WHEREAS, the City recognizes the importance of social media as a tool for effective communication, public outreach, and community engagement; and WHEREAS, the City utilizes various social media platforms to provide information about City programs, upcoming events, and provide access to essential services by redirecting or linking to official City resources; and
WHEREAS, the City has an overr iding interest and expectation in protecting the integrity of information posted on the City’s social media sites and the content that is attributed to the City and its officials; and
WHEREAS, currently, there is no formal policy governing the use of soci al media by City officials, employees, and those acting on the City’s behalf; and
WHEREAS, the City now desires to establish guidelines and procedures for the operation and management of the City’s official social media accounts.
NOW, THEREFORE, BE IT R ESOLVED by the City Council of the City of Suisun City shall adopt the City of Suisun City Social Media Policy, attached as Exhibit A.
PASSED AND ADOPTED by a Regular Meeting of said City Council of the City of Suisun City duly held on Tuesday, the 3rd of February 2026, by the following vote:
AYES: Councilmembers: _____________________________________ NOES: Councilmembers: _____________________________________ ABSENT: Councilmembers: _____________________________________ ABSTAIN: Councilmembers: _____________________________________
WITNESS my hand and the seal of the City of Suisun City this 3rd day of February 2026.
Anita Skinner
City Clerk
51
City of Suisun City
Social Media Policy
CITY SOCIAL MEDIA POLICY
PURPOSE
The purpose of this Social Media Policy is to establish guidelines on the use, management, and operation of social media sites by the City of Suisun City (“City”) as a means of communicating information to the public. In addition, this Social Media Policy prescribes the City’s Terms of Use applicable to all users of the City’s social media sites.
This policy does not intend to prohibit or infringe upon any communication, speech, or expression that is protected or privileged under law. This includes speech and expression protected under state or federal constitutions, as well as other applicable laws.
SCOPE
This policy applies to all City employees, elected and appointed City Officials, contractors, and any other representatives acting on behalf of the City or any of its Departments and Divisions. This policy also applies to the public’s use of City Social Media Accounts.
DEFINITIONS
Authorized User: An individual whom the City Manager or Designee has authorized to use Social Media in an official capacity for City business.
City: The City of Suisun City, California.
City Official: An elected or appointed representative who serves on a legislative or advisory body of the City, i.e., City Council members or Commissioners. Members of a committee or task force are not considered City Officials.
City Social Media Account: Any account on a Social Media site that the City establishes and maintains, and over which it has control over all postings, except for advertisements or hyperlinks by the Social Media site’s owner, vendors, or partners. City Social Media Accounts do not include the personal Social Media sites of any City official or employee of the City.
Comment: A user-submitted response to post(s) by an Authorized User or public user of the Social Media site.
Designee: A person whom the City Manager has designated to perform some duty or carry out a role specific to Social Media.
Emergency: A condition arising from unforeseen circumstances that creates an immediate danger to public property, health, peace, or safety within the City.
Moderator: An employee designated by their respective department director for maintaining one or more social media sites on behalf of that department. A Moderator’s responsibilities may include, but are not limited to: adding, editing, and reviewing posts, as well as reviewing, flagging, and possibly removing comments in accordance with established policies and/or law.
Post(s): Information, texts, articles, images, videos, or any other form of content published on a Social Media site, including links to and re-posting of content that may also be viewable elsewhere on the Internet.
52
Social Media: Content created by individuals using accessible and scalable technologies through and on the Internet. Social Media websites facilitate interaction and engagement among individuals in a network or virtual community. Examples of Social Media include, but are not limited to, NextDoor, Pinterest, WhatsApp, Snapchat, Facebook, MySpace, YouTube, X (formerly Twitter), LinkedIn, Flickr, TikTok, and Instagram.
GENERAL POLICY
The City’s official website at [INSERT WEBSITE] is the City’s primary source and means of internet communication. To the extent possible, a link to the City’s official website shall be included on any City Social Media Account.
Information posted by the City on City Social Media Accounts will supplement, not replace, required notices and standard communication methods.
While the City will work to engage with the community via Social Media, notices or requests for City services must be made through official communication methods identified on the City’s website or by traditional notification methods recognized by the City. No comments or posts on the City's Social Media Accounts will be construed as providing notice to the City of any claim, deficiency, dangerous condition, request, or otherwise.
City Social Media Accounts must adhere to applicable federal, state, and local laws, regulations, and policies.
The City reserves the right to terminate any City Social Media Account at any time without notice.
ACCOUNT AND ADMINISTRATION MANAGEMENT
a. Content Management
i. Content posted on City Social Media Accounts must be reviewed and approved by the City Manager or Designee.
ii. The City Manager or Designee will monitor content on City Social Media Accounts and may edit or remove posts to ensure they align with this policy, support the City’s goals, and comply with applicable laws.
iii. City Social Media Accounts may contain content, including but not limited to advertisements or hyperlinks, over which the City has no control. The City does not endorse any hyperlink or advertisement placed on City Social Media Accounts by the Social Media site’s owners, vendors, or partners, or by public commenters.
b. City Social Media Account Creation
i. The City Manager or Designee is responsible for determining who is an Authorized User.
ii. City departments and representatives who want to create a social media account on the City’s behalf must submit a written request to the City Manager for approval. The City Manager or Designee shall review all submitted requests and approve or deny the request.
iii. City representatives must obtain written approval from the City Manager or Designee prior to creating a social media site on the City’s behalf. 53
iv. All Official Social Media Accounts shall utilize City contact information for account set- up, monitoring, and access.
v. All City Social Media Accounts must display the City’s official name, seal, or logo. vi. All City login, user, and password information for City Social Media Accounts must be provided to the City Manager. The Authorized User must immediately provide updated login information to the City Manager or Designee if it is changed for any reason. The City shall maintain a list of all City Social Media Accounts, including login and password information, to allow for the immediate removal of any content posted to a City Social Media Account in violation of or inconsistent with this Social Media Policy. To protect City Social Media Accounts from misuse and misappropriation, the City shall take all reasonable steps to prevent the disclosure of login and password for all City Social Media Accounts to the greatest extent permitted under applicable law. vii. City Social Media Accounts are only allowed on sites that provide a mechanism for the City to remove posts that violate City policy.
viii. Wherever possible, City Social Media Accounts should include links back to the City’s official website for forms, documents, online services and other information necessary to conduct business with the City.
c. Cybersecurity and Account Protection
i. All City Social Media Accounts must use strong, unique passwords that are updated regularly.
ii. Two-factor authentication must be enabled on all platforms where available. iii. Access to accounts will be immediately revoked upon employee departure or role change.
iv. Administrators must report any security breaches to the City Manager or Designee immediately.
d. Employee Training. Authorized Users and their supervisors must complete mandatory training on this Policy, platform best practices, and content accessibility.
e. Accessibility
i. Social Media content must meet ADA compliance requirements to ensure it is accessible to all members of the community.
ii. All posts by Authorized Users to City Social Media Accounts must comply with accessibility guidelines, including but not limited to adding alt text for images, providing captions for video content, and using plain language to ensure readability.
CONTENT GUIDELINES
a. Content Ownership and Permission
i. The City shall have full permission or rights to any content posted by the City on its Social Media Accounts, including photographs and videos. ii. City Social Media Accounts may only share or repost content from City partners. The City must have full permission or rights to all content posted on City Social Media Accounts.
The City shall post no photos, images, graphics, video, music, or other creative content that is licensed or copyrighted unless proper permissions or rights have been granted. 54
b. Type of Content. The content posted on City Social Media Accounts shall only pertain to City- sponsored or City-endorsed programs, services, and events. Content includes, but is not limited to, information, photographs, videos, and hyperlinks.
c. Posting Content
i. City Officials, employees, and agents of the City, on City Social Media Accounts, will conduct themselves professionally and in accordance with all City policies. ii. Authorized Users represent the City when using City Social Media Accounts and must conduct themselves as a representative of the City and in accordance with all City policies.
iii. Authorized Users shall not express personal views or concerns on City Social Media Accounts. All posts must reflect the City’s official position. iv. Authorized Users must review and comply with the Social Media platform’s terms and conditions of use.
v. During times not scheduled to work, Authorized Users who are hourly employees shall not post onto the City’s Social Media Accounts without express permission from their supervisor or department head. Time spent by the employee outside business hours shall be noted on the employee’s time sheet.
d. Prohibited Content. Posts on City Social Media Accounts must NOT include:
i. Comments unrelated to the original post or discussion; ii. Support for or opposition to political campaigns, candidates, or ballot measures; iii. Profane, discriminatory, or offensive language or content; iv. Content that promotes, fosters, or perpetuates discrimination based on protected categories (e.g., race, color, age, religion, disability, national origin) v. Content that threatens or defames any person or organization; vi. Sexual or obscene content or links to sexual or obscene content; vii. Solicitations or advertisements for commercial products or services; viii. Conduct or encouragement of illegal activity;
ix. Content that incites violence;
x. Information that could compromise public safety or the security of public systems; xi. Content that violates a legal ownership interest of any other party, such as trademark or copyright infringement;
xii. Defamatory statements;
xiii. Threats to any person or organization;
xiv. Disclosure of confidential, sensitive, or proprietary information, or that violates another person’s right to privacy;
xv. Images or video of a minor without the consent of the minor’s parents. xvi. Content that violates any federal, state, or local law. e. Responses to Comments
i. Authorized Users shall use their best judgment in deciding whether to respond to a post or comment and shall avoid engaging any user in an argumentative or offensive manner.
ii. Any response by an Authorized User made on behalf of the City shall comply with all terms of this policy.
55
iii. Content in any post or response made on behalf of the City shall not specifically refer to any City vendor, supplier, member, contractor, employee, or official without the approval of the City Manager.
f. Monitoring Content and Comments
i. The City reserves the right to add, remove, or adjust social media content and features as needed.
ii. Authorized Users shall not block certain members of the public from accessing content posted to the City’s Social Media Account’s, or from interacting with the City’s Social Media Accounts in the same way other members of the public are permitted. iii. No Post, Comment, or other content shall be removed solely because it is critical of the City, City Officials, employees, or programs, or because City Staff disagrees with the viewpoint of the Comment, content, or submittal.
iv. Authorized Users shall not delete comments made on any City Social Media Account post unless the comment violates this Policy or the Social Media platform’s terms and conditions.
v. Any content removed based on these guidelines must be retained, logged, including the time, date, and poster’s identity (when available).
vi. On social media networks where the feature is available, a “strong” profanity filter should be enabled to prohibit comments and posts with profanity automatically.
PUBLIC ACCESS AND RECORD RETENTION
All City Social Media Accounts are subject to the California Public Records Act and, therefore, may be subject to public disclosure. This includes comments and other posts made by third parties on City Social Media Accounts, which may also be considered public records subject to disclosure. The City will maintain content on its Social Media Accounts pursuant to the City’s records retention policy. Further, City Social Media Accounts shall be managed in accordance with the Ralph M. Brown Act and the Public Records Act.
The City must maintain a record of City Social Media Accounts, including, but not limited to:
a. A log file containing the name of the Social Media platform, City Social Media Account identification, passwords, registered email addresses, dates established, authorizing representative, and the name of the person who created the City Social Media Account; and
b. A record of the Social Media platform’s usage agreement at the time the City Social Media Account was created and any updated versions; and
c. A list of Authorized Users; and
d. Any content removed based on this Policy must be retained, including the time, date, and identity of the poster, when available, for two years or such other period as required by the City records retention policy, provided that the City may remove content which violates this policy even if there is no reasonably practical means to retain that information.
USE OF SOCIAL MEDIA BY CITY OFFICIALS
The City does not create or provide support for individual Social Media accounts for City Officials. City Officials who maintain personal social and other digital media accounts should be aware that, similar to City emails or any other written or recorded communication related to the official conduct of City business, 56
digital communications, Social Media Posts and messages by City Officials regarding matters that are before the City for action or within City jurisdiction can be “official city business” subject to laws and policies regarding freedom of speech, records retention and production, and public transparency. Those laws and policies include but are not necessarily limited to: the California and United States Constitution, the California Public Records Act, the Ralph M. Brown Act, and the City’s records retention regulations.
City Officials participating in digital or social media communications shall maintain separate accounts for official and personal/campaign statements, clearly delineating them, and take precautions to ensure that personal/campaign communications are not conveyed in a manner that suggests they represent the position of the City or its Legislative Body as a whole.
To avoid ambiguity, all statements, headings, profile pictures, or biographies on personal or campaign accounts shall:
Not be made in the name of the position to which the City Official was elected or appointed; Clearly reflect that content on such accounts does not represent the official positions of the City or its Legislative Body;
Not display the City logo or any other official City mark or title.
Councilmembers who choose to have a social media page or profile that identifies their office must include the disclaimer: “Content on this site does not represent any official position of the City of Suisun City, only that of [NAME] in (HIS/HER) personal capacity.”
City Officials are prohibited from using the City logo or seal, or any variation of the City logo or seal, representing the City, or representing that they speak on behalf of the City, within their official or personal Social Media accounts or sites.
City Officials should not use their City email address or password in conjunction with a personal or professional Social Media profile or page.
City Officials are not authorized to use official City-owned headshot photographs on personal Social Media sites.
Digital records relating to public business must be handled in a manner that maintains the records for the applicable retention period, including through the use of highlights, bins, or archives for temporary and disappearing stories, reels, posts, or other content. Likewise, City Officials should avoid deleting Comments and should not block individuals on a City Official’s pages or sites. Social Media content should be treated the same as any written document and retained in accordance with the City's retention schedules.
To avoid any violations of the Brown Act, consistent with the update provided by AB 992, City Officials are permitted to use a Social Media site to engage in conversations or communications on matters within the subject matter jurisdiction of the governing body:
To answer questions;
To provide information to the public; and
To solicit information from the public.
However, the Brown Act prohibits a City Official from communicating directly with the Social Media of any other member on a subject within the jurisdiction of that Legislative Body. A majority of City Officials may 57
not use social media to "discuss among themselves" official business. The Brown Act broadly defines the meaning of "discuss among themselves" to include any "communications made, posted, or shared on an Internet-based social media network between members of a Legislative Body, including Comments or use of digital icons that express reactions to communications made by other members of the Legislative Body." Importantly, a violation still occurs even if fewer than a majority of the body's members directly communicate on social media.
City Officials should be cognizant that the posting of content, including simply “liking” or reacting to a post from another official, regarding City-related matters by a public official, could constitute a Brown Act violation.
City Officials must refrain from using the City's Social Media Accounts or any form of electronic communication to respond to, engage in, or conduct serial meetings, or otherwise discuss, deliberate, or express opinions on any issue within the body's subject matter jurisdiction without complying with the Brown Act.
City Officials should be honest and accurate when posting information or news, especially when communicating during a crisis or emergency. Any mistakes, misstatements, and/or factual errors must be corrected quickly upon discovery. City Officials should not post or share information known to be false or rumors about the City, its employees, constituents, officials, suppliers, vendors, contractors, or any other entities or individuals.
When possible, news of citywide importance should first be announced through the City's Social Media Accounts, including the City’s website. This information can then be shared by City Officials, linking back to the original Post or official City website, when possible.
City Officials should never represent themselves as spokesperson for the City administration, any City department, the City Council, or a City board or committee, unless the City Official has been designated to serve as a spokesperson.
City Officials are prohibited from using Social Media to engage in any activity that constitutes a conflict of interest.
City Officials are strongly encouraged to consider the potential impact of Social Media statements prior to posting.
City Officials are expected and required to conduct themselves in a manner consistent with the City’s policies and standards of conduct.
Using social media in a way that disrupts or hinders the mission and functions of the commission, board, council, department, or City is prohibited.
In summary,
City Officials may:
Use Social Media in the City Official’s capacity to communicate with constituents to answer questions, provide information to the public, or solicit information from the public.
58
City Officials may not:
Discuss on Social Media with a majority of the Legislative Body, the business of a specific nature that is within the subject matter jurisdiction of the Legislative Body. Comment on a post of another member of the Legislative Body, including “liking,” sharing, reposting, or use of emojs.
Block any member of the public from participating in your Social Media account if it is a moderated platform with content that pertains to City business.
CITY OFFICIAL VIOLATION PROCEDURES
The personal use of Social Media by an appointed City Official in a manner that violates this policy may result in disciplinary action in accordance with the City’s Rules and Regulations, Policies, and Procedures. The severity of the disciplinary action will be determined based on the nature of the violation, up to and including removal. The City Council is strongly encouraged to provide the City Official with at least one warning prior to removing the City Official.
EMPLOYEE USE OF SOCIAL MEDIA
While the City does not monitor employees’ personal Social Media accounts, this section when referring to the City. Following these principles helps ensure a distinction between sharing personal and agency views/information. The following rules and guidelines apply to all employees acting in an official capacity for the City of Suisun City:
While employees may voluntarily choose to engage with the City on its Social Media Accounts, the City does not encourage or require any employee to follow or “like” City Social Media Accounts. The City does not condone the personal use by employees of Social Media during the employee’s working hours by any means, including by using City-owned equipment. Employees have no right or expectation of privacy when using City-issued devices or systems. The City reserves the right to monitor, search, or disclose employee use of City resources. When an employee uses Social Media in a personal capacity, they are doing so for themselves, and they are not speaking or communicating on behalf of the City. Employees should ensure that it does not appear they are speaking or posting on behalf of the City unless they have been officially authorized to do so.
Employees may not use their official City email addresses to create or maintain any personal Social Media account(s) or site(s).
Employees are prohibited from using the City logo or seal or any variation of the City logo or seal, representing the City, or representing that they speak on behalf of the City within their personal Social Media account(s) or site(s). Employees must also make clear in any online activity that the views and opinions they express about work-related matters are their own, have not been reviewed by the City, and do not necessarily represent the views and opinions of the City. Employees are reminded and cautioned that nothing posted on the Internet is private. Content can easily be shared, forwarded, and distributed to broader audiences without your knowledge or permission.
59
Information posted on Social Media may be used as evidence in disciplinary, administrative, or legal proceedings.
The City will not require you to provide a password or other security information for your personal sites that are password-protected or otherwise non-public.
The personal use of Social Media by an employee in a manner that violates any City policy or procedure will not be tolerated, and may be grounds for disciplinary action, up to and including termination.
Employees are expected to comply with the same ethical and performance standards on-line as in the workplace. Using Social Media in a way that disrupts the workplace or hinders the mission and functions of the employee’s job, department, or the City is prohibited. Employees may not post any content on the Internet or Social Media that constitutes or contains City confidential, proprietary, privileged, private, personnel, or other non-public information.
EXCEPTIONS
Authorized Users using Social Media in an authorized investigative or covert purposes - such as law enforcement activities - are exempt from the guidelines in this policy. Instead, such activities are governed by the applicable internal department or division policies specific to such investigative or covert efforts.
Employees' failure to comply with this policy may result in disciplinary action in accordance with the City’s Rules and Regulations, Policies, and Procedures. The severity of the disciplinary action will be determined based on the nature of the violation and may include, but is not limited to, termination of employment. 60
SOCIAL MEDIA
ACKNOWLEDGEMENT
The social media accounts for the City of Suisun City are limited public forums. Posts shall abide by the City of Suisun City’s “Social Media Policy,” which includes the City’s Social Media Terms of Use, federal, state, and local laws, regulations, and policies, as well as the rules and regulations of the site provider. By posting on the City’s account, you consent to providing the City with full rights to the posted content, including photographs and videos. As provided in Section VI, posts and comments by the City staff on the City’s Social Media Accounts shall NOT contain any of the following:
Comments that are not typically related to the information posted; Comments in support of, or in opposition to, political campaigns, candidates, or ballot measures;
Profane language or content;
Content that promotes, fosters, or perpetuates discrimination based on race, creed, color, age, religion, gender, marital status, or status about public assistance, national origin, physical or mental disability, or sexual orientation, or any other category protected by federal, state, or local law;
Sexual or obscene content or links to sexual or obscene content; Solicitations of commerce or advertisements, including promotion or endorsement; Conduct or encouragement of illegal activity;
Information that may tend to compromise the safety or security of the public or public systems;
Content that violates a legal ownership interest of any other party, such as trademark or copyright infringement;
Disclosure of confidential, sensitive, or proprietary information, or that violates another person’s right to privacy; or
Images or video of a minor without the consent of the minor’s parents.
I acknowledge that I have read and understand the City of Suisun City’s “Social Media Policy.”
_________________________________ _____________________ Officer/Employee/Contractor Signature Name Date
61
APPENDIX A
CITY OF SUISUN CITY SOCIAL MEDIA TERMS OF USE
Disclaimer/Terms of Use
THIS SITE IS NOT MONITORED IN REAL TIME. IF YOU HAVE AN EMERGENCY OR KNOW OF A CRIME IN PROGRESS, PLEASE CALL 911 IMMEDIATELY. THIS SOCIAL MEDIA SITE IS NOT A PUBLIC FORUM. BY ENGAGING WITH THIS SOCIAL MEDIA SITE, YOU AGREE TO ADHERE TO THE TERMS OF USE OUTLINED AT https://[INSERT WEBSITE]
The City will publish the following information on its website at https://[INSERT WEBSITE] These Terms of Use apply to all users of the City of Suisun City's social media accounts ("sites"). The City’s social media sites are not public forums, and all Comments and Posts must comply with these Terms of Use and the host social media site’s Terms of Use. The City’s social media sites are intended to serve as a mechanism for communication between the City and the public to help further our mission. If any public Comments are allowed on these sites, the City reserves the right to hide or remove posts or comments at the City’s sole discretion. Any Comment submitted to sites and their fans, followers, or subscribers may be considered a public record, which is subject to disclosure pursuant to the California Public Records Act. Public information requests must be directed to the City Clerk’s office.
All Comments on the City’s sites should be related to the topic of the original post to which the Comment is attached. The City reserves the right to hide or remove off-topic Comments that violate these Terms of Use. The City additionally reserves the right to report a user directly to the host social media network if the user's Post, Comment, or other content violates the network's Terms of Use.
To the extent public Comments are allowed on the site, the City welcomes questions and commentary, including constructive feedback and differing opinions, but please remember to be both relevant and respectful with what you post. The City does not tolerate harassment, abuse, or threats to others. Posts or comments including, including but not limited to the following, are inappropriate and subject to removal or restriction by the City:
Profane, obscene, or violent content and/or language; Content that includes unlawful harassment or threats of violence; Sexually explicit, “adult-oriented” or pornographic content and/or language; Content that promotes, fosters, or perpetuates discrimination or harassment based on race, creed, color, age, religion, gender, national origin, sexual orientation, or any other category protected by local, state, or federal law;
Defamatory content;
Fraudulent, deceptive, libelous, misleading, or unlawful content; Encourages criminal or illegal activity;
Comments or language that is abusive, harassing, stalking, threatening, or attacking others; Information that tends to compromise the safety or security of City employees, the public, public systems, or the City’s technology resources;
Violates any legal ownership interest, such as a copyright or trademark; Contains personal information such as home addresses, phone numbers, social security numbers, dates of birth, driver’s license numbers, or other information in violation of the right to privacy; Solicitation of commerce, including any advertising or business services or products for sale; Violates any federal, state, or local laws;
62
Not related to City posts, business, information, announcements, events, or comments not related to the original topic, including random or unintelligible posts; Spamming in nature, such as repetitive posts of the same material; Contains links to inappropriate websites, or links that do not directly relate to City services, issues, news, and events;
Viruses or programs that could damage the operation of other people’s computers; Comments or posts on topics or issues not within the jurisdictional purview of the City.
The above list is not necessarily exhaustive, and the City reserves the right to remove or restrict any Post or Comment that violates the purpose or spirit of this policy.
The City of Suisun City and its respective employees and its respective employees are not liable for any errors or omissions or for any loss or damages suffered as a result of anything appearing on this site. Any information or views provided on the City’s social media pages are current as of the date indicated, and are subject to change without notice. The City’s social media pages are intended to disseminate news, and promote upcoming events.
Where such statements are based on information provided by third parties, they are not guaranteed to be accurate or complete. The City is not responsible for anything posted by third parties, and makes no representation as to the accuracy or completeness of information contained in such material. The City is not responsible for, and disclaims any liability in relation to anything posted by contributors to the City’s social media pages, including public commenters.
A Comment posted by a member of the public on any City of Suisun City social media site is the opinion of the commentator or poster only City of Suisun City does not endorse it. The publication of a Comment does not imply endorsement of, or agreement by, the City of Suisun City, nor do such Comments necessarily reflect the opinions or policies of the City of Suisun City.
The City reserves the right to restrict or remove any content that is deemed in violation of this policy or any applicable law. Notwithstanding the foregoing, the City of Suisun City is not obligated to take such actions. It disclaims all responsibility and liability for any materials posted by a member of the public.
By posting a Comment, users agree to indemnify the City of Suisun City, its officers and employees from and against all liabilities, judgments, damages, and costs (including attorney’s fees) incurred by any of them which arise out of or are related to content posted by users. If a user does not agree to these terms, the , as a violation of these terms may result in legal liability.
If you have any questions regarding these Terms of Use, please email us at [INSERT E-MAIL ADDRESS].
The above disclaimer and Terms of Use may not be altered without the prior approval of the City Manager or City Attorney (or their respective designees). The City Manager will work with authorized staff to properly set up the site and its disclaimers.
63 Presented by:
February 3, 2026
Patrick Enright, City Attorney
Social Media Policy
64 Background: Suisun City Social
Media
City currently
maintains
several social
media accounts
Currently no
Citywide Policy
No policy outlining procedural and conduct
expectations for:
• Elected and appointed City officials, including
Commissioners, Committee Members, and
Board Members;
• City employees; and
• Others acting on behalf of the City
65 Background: Suisun City Social
Media
No policy outlining
social media account
creation or
management
Current Norms and Procedures
broadly addresses the use of
social media by public officials;
Proposed Norms and
Procedures does not address
social media use
66 Proposed Social Media Policy
67 Proposed Social Media Policy
Overview
Applies to all City officials, employees, and those acting on City’s behalf
Proposes procedures and standards of conduct for creating, operating, and maintaining City social media accounts
Establishes Social Media Acknowledgment for officers,
employees, and contractors to sign
Establishes a disclaimer and terms of use that applies to all users of City social media accounts
68 Account and Administration
Management
Sets forth procedures for creating
official City social media accounts
Requires City Manager or Designee’s approval
All City social media accounts must be created
with City contact information
All City login, user, and password information for
official City social media accounts must be
provided to City Manager
City social media accounts only allowed on sites
that provide a way for the City to remove posts
that violate City policy
69 Content Guidelines
Prohibited content includes:
• Profane, discriminatory, or offensive language
• Content that incites violence
• Information that could compromise public safety or
the security of public systems
• Defamatory statements
• Threats
• Content that violates any law
Applies to posts on official City
social media accounts by City
officials, employees, and third
parties
Prohibits
specific
categories of
posts on City
social media
accounts
70 Record Retention
Requires City to maintain a record of City social media accounts, including:
• A log file containing the City’s social media account login and password information;
• A record of the social media platform’s usage agreement at the time the City’s account was created;
• A list of authorized users for the City’s accounts;
• Any content removed based on this policy must be retained for two years or such other period as required by the City records retention policy; City may remove content which violates this policy even if there is no reasonably practical way to retain that information
.
71 Use of Social Media by City
Officials
Prohibits using social
media in a way that
violates the Brown Act
City officials cannot use social media or
any form of electronic communication to
respond to or engage in serial meetings, or
otherwise discuss, deliberate, or express
opinions on any issue within the subject
matter jurisdiction of the body
Simply “liking” or reacting to a post
from another official, regarding City-
related matters by a public official
could result in a Brown Act violation
72 Use of Social Media by City
Officials
Encourages City
officials to not
post or share
information
known to be false
or rumors about
the City, its
employees,
officials, vendors,
contractors, or
any other
individual or
entity
73 Use of Social Media by
Employees
Provides guidelines for employee use of
personal social media
City does not condone the
personal use of social media by
employees during the employee’s
working hours
Clarifies employees have no right
or expectation of privacy when
using City-issued devices or
systems; City reserves the right to
monitor, search, or disclose
employee use of City resources
74 Use of Social Media by
Employees
Prohibits using City e-mail
for creating personal social
media accounts
Prohibits posting content on
the internet or social media
that constitutes or contains
City confidential, privileged or
other non-public information
75 Thompson v. Central Valley
School District
Recent 9th Circuit Court
of Appeals Decision on
discipline of employee
for use of private email
(Facebook)
Middle School Assistant
Principal Placed on
Administrative Leave and
transferred to a certified
teaching position
Sued under Civil Rights
legislation, alleging his
First Amendment rights
had been violated
76 Social Media –
Private Facebook
A school employee saw the post on her newsfeed, sent it to her sister, another school employee, and it was then forwarded to a school administrator, who brought the post to the attention of the Superintendent Hateful diatribe about the Democrats (demtard), lies, Michelle Obama, fake media, Marxist BLM, Antifa and Soroas socialist (the case quotes the post verbatim)
Posted on his private Facebook page while watching the Democratic National Convention
77 Prima Facie Test for First
Amendment Retaliation Claim
Must show that he spoke on
a matter of public concerns
Suffered an adverse
employment action
Protected expression was a
substantial or motivating
factor for the adverse action
(Pickering v. Bd. of Ed. Of
Twp. High Sch. Dist. (1968)
If Plaintiff satisfied all of the
above elements, he has
established a prima facie
claim for First Amendment
Retaliation
78 Burden of Public Employer
Burden shifts to the public employer to
demonstrate either:
(1) that its legitimate interest in
promoting an efficient workplace
and avoiding workplace
disruption outweighs the
plaintiff’s First Amendment
Interests; or
(2) Alternatively, the government
would have taken the same
actions absent plaintiff’s
expressive conduct
79 Factors Weighing in Favor of
School District
Reasonably predicted that a Facebook post by a school administrator using disability- related slurs and violent language was likely to disrupt school operations Was intensified and reinforced by engaging in speech while serving a public- facing role as an assistant principal
Undermined the School District’s written resolution to foster a safe and supportive educational environment
Responsibility to uphold the District’s commitment to equity and inclusion 80 Enforcement
Violation of policy is grounds
for disciplinary action
Disciplinary action determined
based on the nature of the
violation and may include
termination of employment or
removal from office
81 Thank you!
Patrick Enright, City Attorney
Richards, Watson & Gershon
[email protected]
82 AGENDA ITEM NO. 11.
AGENDA TRANSMITTAL
MEETING DATE:
February
3, 2026
AGENDA ITEM:
Council Adoption of Resolution No. 2026 -__: A Resolution of the City Council of the City of Suisun City, California, Adopting Rules of Procedures and Conduct of Commissioners, Committee Members, and Board Members.
FISCAL IMPACT:
None.
STRATEGIC PLAN:
Good Governance.
BACKGROUND:
In October 2024, the City Council updated its Norms and Procedures for City Council Members. This Resolution will adopt similar rules and procedures for the City’s Commissions, Boards, and Committees. In particular, the Resolution addresses standards of conduct, demeanor, decorum, conduct during meetings, code of ethics, conflicts of interest, political activities, use of office for personal gain, and the representation of the Commissioner’s Belief as the Belief of the Commission.
On June 3, 2025, the City Council considered the draft Norms and Procedures for Commissions, Boards, and Committees. The Council requested that certain amendments be made to the draft and that input be received from Commissions, Boards, and Committees. The draft was presented to the Recreation, Parks, and Marina Commission on September 2, 2025, and to the Planning Commission on November 25, 2025.
STAFF REPORT:
In accordance with prior direction from Council, staff has prepared the attached draft Rules of Procedure for the Conduct of City Commissioners, Committee Members, and Board Members for the City Council’s consideration.
Currently, there is no citywide policy that outlines procedural and conduct expectations for Commissioners, Committee Members, and Board Members. While these officials have been following implicit expectations, it is more prudent and appropriate to have a formal document that outlines their expectations and the consequences for failure to comply.
Specifically, this Resolution outlines six steps regarding commission decorum and meeting conduct. It requires officials who wish to speak to address the chair to be confined to the question under debate, not to interrupt one another, and to provide each other with utmost courtesy, and grants officials the right to move to require the chair to enforce these rules.
This Resolution requires every public official to follow a code of ethics and to conduct themselves in a manner that will preserve public confidence in and respect for the government they represent. This code requires each official to treat all citizens with courtesy, impartiality, and equality under the law, and to avoid any actual or potential conflicts between their private self-interests and the public interest.
This Resolution briefly describes the obligations of officials under the State Political Reform Act regarding Form 700 disclosures of economic interests and conflicts of financial or personal gain. It also 83 addresses conflicts related to incompatible employment, representation of private persons, and a prohibition on receipt of gifts and favors. It also prohibits officials from engaging in any political activity that would conflict with their official duties.
This Resolution prevents officials from using or attempting to use their roles with the City for personal gain, including financial, career, social, and personal-satisfaction-related gains. To more specifically implement this obligation, the Resolution prohibits officials from wearing any part of their City uniform to an event where they are not conducting official City business. It also prohibits officials from speaking on behalf of the City or their Commission, Board, or Committee. It encourages individual officials to clarify that they are speaking in their individual capacity whenever it may otherwise be unclear.
City officials have mostly been following these expectations so far, as they are generally implied in their roles with the City. However, it is wise for the City to formalize these expectations and rules in writing to avoid misunderstandings or future issues. This Resolution states that a violation of any ethical rules or the standards of conduct outlined in the Resolution may lead to the official’s removal from their position.
Recreation, Parks & Marina Commission and Planning Commission Comments The two commissions had similar comments on commission absences (and the removal for failure to attend regularly scheduled meetings), as well as on commissioner comments at engagements and on social media posts. There were also concerns about election-related activities or personal activities. To address these issues, the draft Code of Conduct includes a definition of unexcused absences and expands on activities with the press, social events, and political activities. I have included a redline version with the changes.
Staff recommends that the City Council consider the draft Resolution, provide direction to staff on any desired modifications, and consider adopting the Code of Conduct.
STAFF RECOMMENDATION:
It is recommended that the City Council Adopt Resolution No. 2026- __: A Resolution of the City Council of the City of Suisun City, California, Adopting Rules of Procedures and Conduct of Commissioners, Committee Members, and Board Members.
DOCUMENTS ATTACHED:
1. Resolution Rules of Procedure Commission Committee Board Members
2. Exhibit A - Social Media Policy
3. Presentation Proposed Commissioner Norms and Procedures
PREPARED BY:
Ashley Nash, Administrative Assistant
REVIEWED BY:
City Attorney.
APPROVED BY:
Bret Prebula, City Manager.
ATTACHMENTS:
1. Resolution Rules of Procedure Commission Committee Board Members.docx
2. Exhibit A - Social Media Policy.docx
3. Presentation Adopting Commissioner Norms and Procedures 84 RESOLUTION NO. 2026-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUISUN
CITY, CALIFORNIA , TO ADOPT RULES OF PROCEDURE FOR THE
CONDUCT OF COMMISSIONERS, COMMITTEE MEMBERS , AND
BOARD MEMBERS
WHEREAS, the primary intent of California’s open meeting law, the Brown Act, is that the people’s business be conducted openly and transparently, after providing an opportunity to the largest number of members of the public to directly address a city commission, committee, or board before any action is taken on any item. The Brown Act mandates that city commissions, committee and boards adopt rules for “the conduct of business” and requires that agendas for regular meetings pro vide “an opportunity for members of the public to directly address the legislative body on any item of interest to the public” including agenda items before or during the legislative body’s consideration of the item that is within the subject matter jurisdiction of the legislative body.
WHEREAS, the Brown Act provides that city councils “may adopt reasonable regulations to ensure the intent” of the Brown Act is carried out. As amended by the City Council of Suisun City , the rules of procedure provide an opportunity for members of the public to directly address the commission, committee, and board on any item on the agenda before consideration of the item, in full compliance with the Brown Act, at a reasonable time. The City Council of Suisun City periodically reviews and amends the commission, committee, and board rules of procedure to facilitate the efficient and transparent conduct of the City’s business at a reasonable hour.
WHEREAS, the City Council desires to amend the rules of order to facilitate effective and efficient meeting management, greater transparency, and meaningful public participation.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SUISUN CITY DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. PURPOSE AND INTENT
The City Council, by ordinance, has established a number of commissions, committees and boards (collectively referred to herein as “Commissions”) which receive information, investigate, review and make decisions and recommendations regarding many areas of the City’s business. In creating these Commissions, the City Council has further obligated itself to establish procedural regulations and standards of conduct for commissioners, committee members, and board members in carrying out their duties on behalf of the City. The purpose of this Resolution is to set forth those procedural regulations and standards of conduct, with the intent that these regulations and standards will apply to all City commissioners, committee members, and board members (collectively referred to herein as “Commissioners”).
It is specifically not the intent of this Resolution that the regulations and standards set forth herein should preempt or supersede conflicting regulations and standards or state or federal law. Where 85 a conflicting provision appears in state law or City ordinances relating to a particular Commission, the specific law or ordinance shall apply rather than the general provisions set forth herein.
SECTION 2. PROCEDURAL RULES AND STANDARDS OF CONDUCT
A. Commissioner Appointment: Members of each Commission shall be appointed and shall serve for the period of time set forth in the ordinance creating the Commission. Where there is no ordinance establishing a term, members of the C ommission shall be appointed and shall serve terms concurrent with the appointing Council Member.
No person shall con currently serve on two or more C ommissions unless the City Council determines that there is no conflict in serving in those roles.
B. Commissioner Removal: Commissioners shall serve at the pleasur e of Mayor and City Council. Commissioners may be removed by the Mayor without cause, as follows:
1. At the request of the Mayor, a Commissioner may be removed from office by a majority vote of the City Council.
2. At the request of a Council Member (with the Mayor dissenting), a Commissioner may be removed from office by a majority vote of the City Council.
Vacancies must be reported to the City Clerk and shall be filled in accordance with the law.
C. Commission Attendance: Commissioners are strongly encouraged to attend all regularly scheduled meetings. Any member of a C ommission who misses more than three regularly scheduled meetings within a ny fiscal year , without being excused by the Commission, shall be deemed to have vacated their position on the Commission. The C hair of the C ommission shall report to the Mayor or other person charged wi th appointing members of the C ommission, to the City Clerk, and to the member whose position has been declared vacated that a vacancy exists.
An absence is unexcused if the Commissioner fails to notify the Chair of the absence and does not have a substantial and compelling reason for the absence. Compelling reasons , including emergencies, illness, or unavoidable circumstances, may justify the absence, while noncompelling reasons, such as personal convenience, would not justify the absence.
D. Terms of Office: Any C ommissioner may be appointed and reappointed to an unlimited number of repeated terms of office.
E. Residency Requirements: No person who is not a resident of the City shall serve on any Commission having the authority to make binding decisions . Planning Commissioners shall be residents of Suisun City and shall maintain United States citizenship.
F. Commission Meetings: Each Commission shall hold regular meetings at times and dates established by resolution of each C ommission, in accordance with meeting room and staff availability. Such meetings shall be held at the stated time and in a public place, and notice of such 86 meetings shall be given in accordance with the provisions of the Brown Act, Government Code Section 54950 et seq. Each C ommission shall meet at least once a year for the purpose of reorganization.
G. Commission Members May Serve Without Pay : Except where otherwise specifically provided by ordinance or resolution , C ommissioners may serve with pay as established by ordinance and resolution. Commissioners shall not be reimbursed for time lost from work on City business. Commissioners may be reimbursed for actual costs expended while on City business, with the prior approval of the City Manager. Commissioners may be reimbursed for the use of their personal vehicles for City business at the rate allowed per mile for City e mployees and officers using personal vehicles on City business, with the prior approval of the City Manager.
H. Commission Demeanor, Decorum and Conduct of Meetings:
1. Any Commissioner desiring to speak shall address the Chair and, upon recognition by the C hair, shall confine remarks to the question under debate.
2. A C ommissioner desiring to question the staff shall address the Commissioner’s question to the City Manager or City Attorney, in appropriate cases, who shall be entitled either to answer the inquiry personally or to designate some member of the staff for that purpose.
3. A Commissioner, once recognized, shall not be interrupted while speaking unless called to order by the Chair; unless another Commissioner raises a point of order; or unless the speaker chooses to yield to questions from another Commissioner.
4. Any Commissioner called to order while the Commissioner is speaking shall cease speaking immediately until the question of order is determined. If the Commissioner is ruled to be in order, the Commissioner shall be permitted to proceed. If the point or issue is ruled to be not in order, the Commissioner shall remain silent or shall alter the Commissioner’s remarks so as to comply with these rules.
5. Commissioners shall accord the utmost courtesy to each other, to City employees, and to the public appearing before the Commission and shall refrain at all times from rude and derogatory remarks, reflections as to integrity, abusive comments , and statements as to motives and personalities.
6. Any Commissioner may move to require the Chair to enforce the rules, and the affirmative vote of a majority of the Commission shall require the Commissioner to so act.
I. Action by Resolution or Minute Action : Actions of C ommissions shall be taken by resolution or minute action.
J. Code of Ethics: The public judges its government by the way public officials and employees conduct themselves in the posts to which they are elected or appointed. The people have a right to expect that all public officials will conduct themselves in a manner that will tend to 87 preserve public confidence in and respect for the government represented. Such confidence and respect can best be promoted if every public official and employee, whether paid or unpaid, a nd whether elected or appointed, will uniformly: (a) treat all citizens with courtesy, impartiality, fairness and equality under the law; and (b) avoid both actual and potential conflicts between their private self -interests and the public interest. This code of ethics should apply to all Commissioners.
K. Conflicts of Interest: The State Political Reform Act applies to all Commissioners. Two important provisions:
1. Form 700 Disclosure of Economic Interest. The Act requires public officials to disclose assets and income that may be materially affected by their official actions by filing a “Statement of Economic Interests” (also known as a “Form 700”). For this Resolution, the requirement applies to all Commissioners. Each must file the Form 700 within 30 days after assuming office, annually, and upon leaving office, a final statement. Confer with the City Clerk as to this requirement.
2. Financial or Personal Interest. Generally, in addition to the disclosure requirements for Form 700 filers , the Act requires all C ommissioners to disqualify themselves from making, participating in making, or in any way attempting to use their official position to influence a governmental decision in which they know or have reason to know they have a financial interest.
An official has a disqualifying financial interest in a decision if the decision will have a reasonably foreseeable material financial effect, distinguishable from its effect on the public generally, directly on the official or a member of the official’s immediate family, or on certain financial interests identified in the Act . A public official’s financial interests include certain business entities, real property, sources of income, donors of gifts, and certain personal finances of the public official and immediate family.
Whenever the performance of off icial duties shall require any C ommissioner to vote on any matter involving a financial or personal interest, the Commissioner, prior to the consideration of the matter, must immediately:
(i) Identify each financial interest that gives rise to the conflict in detail sufficient to be understood by the public (except that disclosure of the exact street address of a residence is not required);
(ii) Publicly state the Commissioner’s recusal from the matter; and (iii) Leave the room until after the disposition of the matter unless the matter appears on a consent calendar.
Under limited circumstances, the Commissioner may appear before the board and speak as a member of the public regarding an applicable personal interest (e.g., a project may impact their residence). A former C ommissioner shall not, within one year after the date of termination from office, represent any person or business in a matter in which the former C ommissioner has performed an official act.
L. Representation of Private Persons: No Commissioner shall appear on behalf of any private 88 person, other than the Commissioner’s self, before any Commission or the City Council on a matter which is within the jurisdiction of their Commission except with permission of Commission, where the Commissioner does not otherwise have a financial interest in the representation and where the Commissioner refrains from official participation in the matter.
M. Incompatible Employment: No Commissioner shall engage in private employment with or render services for, any private person who has business transactions with the City which may come before the Commission for recommendation or decision, unless the Commissioner has first made full public disclosure o f the nature and extent of such employment services , and the City Attorney has determined that such outside position is not an “incompatible office.”
N. Gifts and Favors: No Commissioner shall accept any gift whether in the form of money, thing, favor, loan, or promise, that would not be offered or given if the Commissioner were not in such a position.
O. Confidential Information: No C ommissioner shall, without prior formal a uthorization of the City Council, disclose any confidential information concerning any other official or employee, or any other person, or any property or governmental affairs of the City. Whether or not it involves disclosure, no Commissioner shall use or permit the use of any such confidential information to advance the financial or personal interests of the Commissioner or any other person.
P. Fair and Equal Treatment: No Commissioner shall grant or make available to any person any consideration, treatment, advantage, or favor beyond that which it is the general practice to grant or make available to the public at large. No official or employee shall request, use, or permit the use of any publicly owned or publicly supported property, vehicle, equipment, labor, or service for the personal convenience or the private advantage of the official or employee or any other person.
Q. Political Activities: No C ommissioner shall participate in any political activity which would be in conflict or incompatible with the performance of the Commissioner’s official functions and duties for the City. No Commissioner may use the Commissioner’s official authority or position for the purpose of influencing or interfering with or affecting the results of any election, nor shall the Commissioner solicit funds or contributions or accept or receive funds or contributions from City employees for political purposes. No C ommissioner may distribute pamphlets, petitions or handbills while the Commissioner is performing the C ommissioner’s official functions and duties with the City. Nothing herein shal l be construed to prohibit any Commissioner from participating in the political process in the Commissioner’s capacity as a private citizen.
R. Use of Office for Personal Gain : Commissioners shall not use or attempt to use their role for personal gain. This includes financial, career, social, and personal-satisfaction-related gains, as well as any other benefits driven by self-interest. Commissioners shall not wear any part of their City uniform, badge or other C ity insignia to a meeting, an event or occasion a Commissioner attends where they are not conducting official City business.
89 S. Representation of Commissioner’s Beliefs as Belief of Commission:
(1) Communication with the Public, Press and other Media . Commissioners shall not speak on behalf of the City or their Commission . Only the Commissioners as a whole have the authority to speak on behalf of the Commission. In order to avoid any appearance that a Commissioner is speaking on behalf of the Commission, the C ommissioner should clarify that they are speaking in their individual capacity whenever there is risk of misunderstanding of authority.
There may be instances where it is appropriate for Commissioners to provide public statements about City events and policy matters to the public and press in an official capacity; however, Commissioners must coordinate with City staff and seek approval first from the Mayor and/or City Manager prior to giving such stat ements. Upon approval from the Mayor and/or City Manager, City staff will coordinate and organize public communication and inquiries from the media related to official statements to include the Chair of the Commission, or a representative designated by the Commission, who may clarify actions taken by the Commission, fairly and accurately recap Commission conversation, or outline next steps. The Chair or designee must not editorialize, offer personal opinion, or speculate on future actions when speaking in an official capacity. A Commissioner may recite Commission positions, activities, and actions taken and state factual accounts of those actions.
(2) Community Relations and Engagement/Social Media . Commissioners may not, in an official capacity, represent their Commission or the City to the general public without City Council approval. Commissioners may not use city logos, branding, name tag, business cards, or other collateral to represent their private, personal or political interests.
Any time th at a Commissioner uses their Commission title, is wearing their Commissioner name badge or references their membership on a City Commission when speaking publicly or on social media, they must state that they are speaking in an individual capacity and not as a representative of the City of Suisun City.
(3) Election-related Activity or Personal Activity . Commissioners are prohibited from using their position as a Commissioner for political or personal gain. For example, while potential ballot measures are under consideration or while candidate campaign s are being carried out, Commissioners can elect to participate in campaign activity individually but cannot use City resources to support that activity. Thus, Commissioners may engage in election -related activity as community members, and may use their Commission title(s), current or former, for identification purposes, so long as they affirmatively declare that they do not represent the City or any legislative body of the City.
T. Violations of Ethical Rules or Standards of Conduct : Any violation of an ethical rule or standard of conduct may result in removal from the Commission.
U. Channels of Communication: Commissioners should communicate with City staff through the City Manager or the City employee who has been designated by the City Manager as staff liaison to the Commission.
90 SECTION 3. ADDRESSING THE COMMISSION - DECORUM AND ORDER
A. Manner of Addressing the Commission
1. Any member of the public desiring to address the Commission shall proceed to the podium and wait to be recognized by the Presiding Officer. After being recognized, the member of the public shall state their name and address for the record.
2. All remarks and questions shall be addressed to the Chair and not to any individual Commission Member, staff member or other person. During a public hearing, all remarks shall be limited to the subject under consideration. No person shall enter into any discussion without being recognized by the Presiding Officer.
3. Any member of the Commission who the Presiding Officer has recognized for such a purpose may address or respond to members of the public who have addressed the Commission pursuant hereto. Such an address or response shall not exceed three minutes in length, and shall be deemed to express the individual position or opinion of the Commissioner offering the same and shall not be construed to bind the Commission or the City in any manner. Unl ess otherwise directed by the Commission, the restrictio ns imposed by this Subsection (A ) shall apply only to those portions of the Commission Agenda during which members of the public are permitted to make oral communications to the Commission.
B. Time Provided for Communications from the Public: Any member of the public desiring to address the Commission shall be provided three minutes for their statement unless further time has been granted by the Presiding Officer in the individual case, or is limited in accordance with Section 3(D). Public comments to the Commission may also be submitted to the City Clerk or Commission Secretary in written format, either by email or other form of written correspondence.
The City Clerk or Commission Secretary shall provide all written public comments to the Commission when received and/or during the Commission meeting. The City Clerk or Commission Secretary is not required to read each comment into the record.
C. Addressing the Commission after Motion is Made: After a motion has been made, or after a public hearing has been closed, no member of the public shall address the Commission.
D. Limitations Regarding Communications from the Public and Reports: The making of oral communications to the Commiss ion by any member of the public during the “Communications from the Public” portion of the agenda shall be subject to the following limitations:
1. At any time, before or after the oral communication has commenced, the Presiding Officer may, if the Presiding Officer deems it preferable, direct that the communication be made instead either to the Development Services Director or other appropriate staff member during regular business hours, or in writing, for subsequent submittal to Commissioners.
2. The Presiding Officer may limit the number of speakers heard on non-agenda topics at a single meeting. Those whose presentations are postponed shall be given priority at the next meeting during the “Communications from the Public” agenda item. 91 3. If it appears th at several speakers desire to speak regarding a single topic, the Presiding Officer may reasonably limit the number speaking, as to each side of an issue. In this regard, preference may be given to speakers who represent groups of persons who have designated a spokesperson.
E. Decorum and Order – Commissioners: The following Parliamentary Procedures are meant to establish a framework for the orderly conduct of meetings, encourage discussion, and facilitate decision making by the body. The rules of order ar e meant to create an atmosphere in which Commissioners and members of the public can conduct business efficiently, fairly, and with full participation. And at the same time, it is up to the Chair and Commissioners to maintain common courtesy and decorum. I t is always best for only one person at a time to have the floor, and it is always best for every speaker to be first recognized by the Chair before proceeding to speak. The basic format for an agenda item discussion is as follows:
First, the Chair should clearly announce the agenda item number and should clearly state what the subject is.
Second, following the agenda format, the Chair should invite the appropriate people to report on the item.
Third, the Chair should ask Commissioners if they h ave any technical questions for clarification.
Fourth, the Chair should invite public comments.
Fifth, the Chair should invite a motion.
Sixth, the Chair should determine if any Commissioners wish to second the motion.
Seventh, if the motion is mad e and seconded, the Chair should make sure everyone understands the motion.
Eighth, the Chair should now invite the Commissioners to discuss the motion.
Ninth, the Chair takes a vote. Simply asking for “ayes” and then the “nays” is normally sufficient.
Tenth, the Chair should announce the result of the vote and should announce what action (if any) the body has taken.
F. Decorum and Order – Public: Members of the public attending any Commission meeting shall avoid any conduct that actually disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting.
As set forth in Government Code Section 54957.9, if any meeting is willfully interrupted by a group or groups of persons so as to render the orderly conduct of such meeting unfeasible and order cannot be restored by the removal of individuals who are willfully interrupting the meeting, 92 the members of the Commission may order the meeting room cleared and continue the session.
Only matters appearing on the agenda may be considered in such a session. Duly accredited representatives of the press or other news media, except those participating in the disturbance, shall be allowed to attend any session held pursuant to this section. Nothing in this section shall prohibit the Commission from establishing a procedure for readmitting an individual or individuals not responsible for willfully disturbing the orderly conduct of the meeting.
The following guidelines shall apply to all interactions between the public and Commissioners:
1. All comments and interactions shall be conducted in a respectful manner.
2. Threats, including threats of violence, will not be tolerated.
3. Members of the public and Commissioners resolve to refrain from any behavior that disrupts or threatens to disrupt the Commission and governmental operations, including the following:
(a) Insulting, demeaning, intimidating, or offensive communications, including but not limited to, racial, ethnic, religious, sexual orientation or other offensive language against an individual or group of individuals;
(b) Harassment, threats or intimidation of any Commission er, City staff or member of the public;
(c) Willful destruction of property damage;
(d) Conduct that threatens to provoke a violent reaction or that amounts to sexual harassment;
(e) A continuing pattern of disruptive behavior; and
(f) Notwithstanding the above, members of the public do have the right to make personal, critical or harsh remarks about any matter before the Commission.
G. Enforcement of Decorum : As set forth in Government Code Section 54957.95, the Presiding Officer may remove, or cause the removal of, an individual for disrupting the meeting.
Prior to removing an individual, the Presiding Officer must warn the individual that their behavior is disrupting the meeting and that their failure to cease their behavior may result in their removal.
The Presiding Officer may then remove the individual if they do not promptly cease their disruptive behavior. As used in this paragraph, “disrupting” means engaging in behavior during a meeting of the Commission that actually disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting.
Notwithstanding the preceding paragraph, if the individual disrupting the meeting is using force or a true threat of force, that individual may be removed without a prior warning to cease their behavior.
93 SECTION 4. MOTIONS
A. Processing of Motions : When a motion is made and seconded, it shall be stated by the Presiding Officer before debate. The mover shall not withdraw a motion so stated without the consent of the person seconding it.
B. Motions out of Order: The Presiding Officer may at any time, by majority consent of the Commission, permit a member to introduce an ordinance, resolution, or motion out of the regular agenda order.
C. Division of Question : If the question contains two or more divisional propositions, the Presiding Officer may, and upon request of a member shall, divide the motion into two separate motions.
D. Precedence of Motions : When a motion is before the Commission, no motion shall be entertained except the following, which shall have precedence in the following order:
1. Adjourn
2. Fix Hour of Adjournment
3. Table
4. Limit or Terminate Discussion
5. Amend
6. Postpone
E. Motion to Adjourn (Not Debatable): A motion to adjourn shall be in order at any time, except as follows:
1. When repeated without intervening business or discussion;
2. When made as an interruption of a member while speaking;
3. When the discussion has been ended, and a vote on a motion is pending; and
4. While a vote is being taken.
A motion to adjourn “to another time” shall be debatable only as to the time to which the meeting is adjourned.
F. Motion to Fix Hour of Adjournment: Such a motion shall be set to a definite time at which to adjourn and shall be undebatable and shall be unamendable except by unanimous vote.
G. Motion to Table : A motio n to table shall be used to bypass the subject temporarily . A motion to table shall be undebatable and shall preclude all amendments or debate of the subject 94 under consideration. If the motion shall prevail, the matter may be “taken from the table” at an y time prior to the end of the next regular meeting.
H. Motion to Limit or Terminate Discussion : Such a motion shall be used to limit or close debate on, or further amendment to, the main motion and shall be undebatable. If the motion fails, debate shall be reopened; if the motion passes, a vote shall be taken on the main motion.
I. Motion to Amend: A motion to amend shall be debatable only as to the amendment. A motion to amend an amendment shall be in order, but a motion to amend an amendment to an amendment shall not be in order. An amendment modifying the intention of a motion shall be in order, but an amendment relating to a different matter shall not be in order. A substitute motion on the same subject shall be acceptable, and voted on before a vote on the amendment.
Amendments shall be voted on first, then the main motion as amended.
J. Motion to Continue : Motions to continue to a definite time shall be amendable and debatable as to propriety of postponement and time set.
K. When Multiple Motions are Before the Governing Body : Up to three motions may be on the floor simultaneously. When two or three motions are on the floor (after motions and seconds) at the same time, the first vote should be the last motion made.
SECTION 5. VOTING PROCEDURE
A. Voting Procedure: In acting upon every motion, the vote shall be taken by voice, roll call, or any other method by which the vote of each Commissioner present may be clearly ascertained.
The vote on each motion shall then be entered in full upon the record. The City Clerk or Commission Secretary shall call the names of all members seated when a roll call vote is ordered or required. The order of voting shall be the maker of the motion first. The second shall be next.
The next two shall be alternated and the Chairperson shall be last. Members shall respond “aye,” “no” or “abstain,” provided that when a vote is collectively taken by voice or when a method of voting other than by voice or roll call is used, any Commissioner not audibly and clear ly responding “no” or “abstain” or otherwise registering an objection shall have his vote recorded as “aye.”
Any question before the Commission shall not require a roll call vote unless demanded by a member. It shall not be in order for members to explain their vote during roll call. Any member may change their vote before the next item of business.
B. Failure to Vote : Every Commissioner should vote unless disqualified for cause.
Disqualification for cause includes but is not limited to, a conflict of interest in the decision that legally requires the Commissioner recusal and disqualification from the decision.
C. Reconsideration: Any Commissioner who voted with the majority may move a reconsideration of any action at the same meeting. After a motion for reconsideration has once been acted upon, no other motion for reconsideration thereof shall be made without unan imous consent of the Commission.
95 D. Tie Votes: Tie votes shall be lost motions. When all Commissioners eligible to vote are present, a tie vote on whether to grant an appeal from official action shall be considered a denial of such appeal unless the Com mission takes other action to further consider the matter. If a tie vote results at a time when fewer than all members of the Commission who are eligible to vote are present, the matter shall automatically be continued to the agenda of the next regular me eting of the Commission, unless otherwise ordered by the Commission.
SECTION 6. ADMINISTRATIVE OVERSIGHT OF A ND ASSISTANCE TO
COMMISSIONS
A. Each Commission shall be assigned appropriate administrative support, under the oversight of the City Manager, to provide administrative assistance with such matters as the preparation of agendas, recommendations for action, minutes, memoranda of decisions and official correspondence, and shall coordinate the clerical and technical work of the Commission in administering their official functions. Such administrative support shall attend Commission meetings, but shall serve in an advisory capacity only and shall have no voting rights.
B. The City Clerk shall be the custodian of records for all Commissions. Minutes of Commission meetings shall be provided to the City Council.
SECTION 7. This Resolution shall take effect immediately , and any other version of these Policies and Procedures is hereby repealed and replaced with the Policies and Procedures contained in this Resolution.
SECTION 8. The City Clerk shall certify the adoption of this Resolution.
PASSED AND ADOPTED at a Regular Meeting of the City Council of the City of Suisun City duly held on the 3rd day of February 2026, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
WITNESS my hand and the seal of said City this 3rd day of February 2025.
Anita Skinner
City Clerk
96
City of Suisun City
Social Media Policy
CITY SOCIAL MEDIA POLICY
PURPOSE
The purpose of this Social Media Policy is to establish guidelines on the use, management, and operation of social media sites by the City of Suisun City (“City”) as a means of communicating information to the public. In addition, this Social Media Policy prescribes the City’s Terms of Use applicable to all users of the City’s social media sites.
This policy does not intend to prohibit or infringe upon any communication, speech, or expression that is protected or privileged under law. This includes speech and expression protected under state or federal constitutions, as well as other applicable laws.
SCOPE
This policy applies to all City employees, elected and appointed City Officials, contractors, and any other representatives acting on behalf of the City or any of its Departments and Divisions. This policy also applies to the public’s use of City Social Media Accounts.
DEFINITIONS
Authorized User: An individual whom the City Manager or Designee has authorized to use Social Media in an official capacity for City business.
City: The City of Suisun City, California.
City Official: An elected or appointed representative who serves on a legislative or advisory body of the City, i.e., City Council members or Commissioners. Members of a committee or task force are not considered City Officials.
City Social Media Account: Any account on a Social Media site that the City establishes and maintains, and over which it has control over all postings, except for advertisements or hyperlinks by the Social Media site’s owner, vendors, or partners. City Social Media Accounts do not include the personal Social Media sites of any City official or employee of the City.
Comment: A user-submitted response to post(s) by an Authorized User or public user of the Social Media site.
Designee: A person whom the City Manager has designated to perform some duty or carry out a role specific to Social Media.
Emergency: A condition arising from unforeseen circumstances that creates an immediate danger to public property, health, peace, or safety within the City.
Moderator: An employee designated by their respective department director for maintaining one or more social media sites on behalf of that department. A Moderator’s responsibilities may include, but are not limited to: adding, editing, and reviewing posts, as well as reviewing, flagging, and possibly removing comments in accordance with established policies and/or law.
Post(s): Information, texts, articles, images, videos, or any other form of content published on a Social Media site, including links to and re-posting of content that may also be viewable elsewhere on the Internet.
97
Social Media: Content created by individuals using accessible and scalable technologies through and on the Internet. Social Media websites facilitate interaction and engagement among individuals in a network or virtual community. Examples of Social Media include, but are not limited to, NextDoor, Pinterest, WhatsApp, Snapchat, Facebook, MySpace, YouTube, X (formerly Twitter), LinkedIn, Flickr, TikTok, and Instagram.
GENERAL POLICY
The City’s official website at [INSERT WEBSITE] is the City’s primary source and means of internet communication. To the extent possible, a link to the City’s official website shall be included on any City Social Media Account.
Information posted by the City on City Social Media Accounts will supplement, not replace, required notices and standard communication methods.
While the City will work to engage with the community via Social Media, notices or requests for City services must be made through official communication methods identified on the City’s website or by traditional notification methods recognized by the City. No comments or posts on the City's Social Media Accounts will be construed as providing notice to the City of any claim, deficiency, dangerous condition, request, or otherwise.
City Social Media Accounts must adhere to applicable federal, state, and local laws, regulations, and policies.
The City reserves the right to terminate any City Social Media Account at any time without notice.
ACCOUNT AND ADMINISTRATION MANAGEMENT
a. Content Management
i. Content posted on City Social Media Accounts must be reviewed and approved by the City Manager or Designee.
ii. The City Manager or Designee will monitor content on City Social Media Accounts and may edit or remove posts to ensure they align with this policy, support the City’s goals, and comply with applicable laws.
iii. City Social Media Accounts may contain content, including but not limited to advertisements or hyperlinks, over which the City has no control. The City does not endorse any hyperlink or advertisement placed on City Social Media Accounts by the Social Media site’s owners, vendors, or partners, or by public commenters.
b. City Social Media Account Creation
i. The City Manager or Designee is responsible for determining who is an Authorized User.
ii. City departments and representatives who want to create a social media account on the City’s behalf must submit a written request to the City Manager for approval. The City Manager or Designee shall review all submitted requests and approve or deny the request.
iii. City representatives must obtain written approval from the City Manager or Designee prior to creating a social media site on the City’s behalf. 98
iv. All Official Social Media Accounts shall utilize City contact information for account set- up, monitoring, and access.
v. All City Social Media Accounts must display the City’s official name, seal, or logo. vi. All City login, user, and password information for City Social Media Accounts must be provided to the City Manager. The Authorized User must immediately provide updated login information to the City Manager or Designee if it is changed for any reason. The City shall maintain a list of all City Social Media Accounts, including login and password information, to allow for the immediate removal of any content posted to a City Social Media Account in violation of or inconsistent with this Social Media Policy. To protect City Social Media Accounts from misuse and misappropriation, the City shall take all reasonable steps to prevent the disclosure of login and password for all City Social Media Accounts to the greatest extent permitted under applicable law. vii. City Social Media Accounts are only allowed on sites that provide a mechanism for the City to remove posts that violate City policy.
viii. Wherever possible, City Social Media Accounts should include links back to the City’s official website for forms, documents, online services and other information necessary to conduct business with the City.
c. Cybersecurity and Account Protection
i. All City Social Media Accounts must use strong, unique passwords that are updated regularly.
ii. Two-factor authentication must be enabled on all platforms where available. iii. Access to accounts will be immediately revoked upon employee departure or role change.
iv. Administrators must report any security breaches to the City Manager or Designee immediately.
d. Employee Training. Authorized Users and their supervisors must complete mandatory training on this Policy, platform best practices, and content accessibility.
e. Accessibility
i. Social Media content must meet ADA compliance requirements to ensure it is accessible to all members of the community.
ii. All posts by Authorized Users to City Social Media Accounts must comply with accessibility guidelines, including but not limited to adding alt text for images, providing captions for video content, and using plain language to ensure readability.
CONTENT GUIDELINES
a. Content Ownership and Permission
i. The City shall have full permission or rights to any content posted by the City on its Social Media Accounts, including photographs and videos. ii. City Social Media Accounts may only share or repost content from City partners. The City must have full permission or rights to all content posted on City Social Media Accounts.
The City shall post no photos, images, graphics, video, music, or other creative content that is licensed or copyrighted unless proper permissions or rights have been granted. 99
b. Type of Content. The content posted on City Social Media Accounts shall only pertain to City- sponsored or City-endorsed programs, services, and events. Content includes, but is not limited to, information, photographs, videos, and hyperlinks.
c. Posting Content
i. City Officials, employees, and agents of the City, on City Social Media Accounts, will conduct themselves professionally and in accordance with all City policies. ii. Authorized Users represent the City when using City Social Media Accounts and must conduct themselves as a representative of the City and in accordance with all City policies.
iii. Authorized Users shall not express personal views or concerns on City Social Media Accounts. All posts must reflect the City’s official position. iv. Authorized Users must review and comply with the Social Media platform’s terms and conditions of use.
v. During times not scheduled to work, Authorized Users who are hourly employees shall not post onto the City’s Social Media Accounts without express permission from their supervisor or department head. Time spent by the employee outside business hours shall be noted on the employee’s time sheet.
d. Prohibited Content. Posts on City Social Media Accounts must NOT include:
i. Comments unrelated to the original post or discussion; ii. Support for or opposition to political campaigns, candidates, or ballot measures; iii. Profane, discriminatory, or offensive language or content; iv. Content that promotes, fosters, or perpetuates discrimination based on protected categories (e.g., race, color, age, religion, disability, national origin) v. Content that threatens or defames any person or organization; vi. Sexual or obscene content or links to sexual or obscene content; vii. Solicitations or advertisements for commercial products or services; viii. Conduct or encouragement of illegal activity;
ix. Content that incites violence;
x. Information that could compromise public safety or the security of public systems; xi. Content that violates a legal ownership interest of any other party, such as trademark or copyright infringement;
xii. Defamatory statements;
xiii. Threats to any person or organization;
xiv. Disclosure of confidential, sensitive, or proprietary information, or that violates another person’s right to privacy;
xv. Images or video of a minor without the consent of the minor’s parents. xvi. Content that violates any federal, state, or local law. e. Responses to Comments
i. Authorized Users shall use their best judgment in deciding whether to respond to a post or comment and shall avoid engaging any user in an argumentative or offensive manner.
ii. Any response by an Authorized User made on behalf of the City shall comply with all terms of this policy.
100
iii. Content in any post or response made on behalf of the City shall not specifically refer to any City vendor, supplier, member, contractor, employee, or official without the approval of the City Manager.
f. Monitoring Content and Comments
i. The City reserves the right to add, remove, or adjust social media content and features as needed.
ii. Authorized Users shall not block certain members of the public from accessing content posted to the City’s Social Media Account’s, or from interacting with the City’s Social Media Accounts in the same way other members of the public are permitted. iii. No Post, Comment, or other content shall be removed solely because it is critical of the City, City Officials, employees, or programs, or because City Staff disagrees with the viewpoint of the Comment, content, or submittal.
iv. Authorized Users shall not delete comments made on any City Social Media Account post unless the comment violates this Policy or the Social Media platform’s terms and conditions.
v. Any content removed based on these guidelines must be retained, logged, including the time, date, and poster’s identity (when available).
vi. On social media networks where the feature is available, a “strong” profanity filter should be enabled to prohibit comments and posts with profanity automatically.
PUBLIC ACCESS AND RECORD RETENTION
All City Social Media Accounts are subject to the California Public Records Act and, therefore, may be subject to public disclosure. This includes comments and other posts made by third parties on City Social Media Accounts, which may also be considered public records subject to disclosure. The City will maintain content on its Social Media Accounts pursuant to the City’s records retention policy. Further, City Social Media Accounts shall be managed in accordance with the Ralph M. Brown Act and the Public Records Act.
The City must maintain a record of City Social Media Accounts, including, but not limited to:
a. A log file containing the name of the Social Media platform, City Social Media Account identification, passwords, registered email addresses, dates established, authorizing representative, and the name of the person who created the City Social Media Account; and
b. A record of the Social Media platform’s usage agreement at the time the City Social Media Account was created and any updated versions; and
c. A list of Authorized Users; and
d. Any content removed based on this Policy must be retained, including the time, date, and identity of the poster, when available, for two years or such other period as required by the City records retention policy, provided that the City may remove content which violates this policy even if there is no reasonably practical means to retain that information.
USE OF SOCIAL MEDIA BY CITY OFFICIALS
The City does not create or provide support for individual Social Media accounts for City Officials. City Officials who maintain personal social and other digital media accounts should be aware that, similar to City emails or any other written or recorded communication related to the official conduct of City business, 101
digital communications, Social Media Posts and messages by City Officials regarding matters that are before the City for action or within City jurisdiction can be “official city business” subject to laws and policies regarding freedom of speech, records retention and production, and public transparency. Those laws and policies include but are not necessarily limited to: the California and United States Constitution, the California Public Records Act, the Ralph M. Brown Act, and the City’s records retention regulations.
City Officials participating in digital or social media communications shall maintain separate accounts for official and personal/campaign statements, clearly delineating them, and take precautions to ensure that personal/campaign communications are not conveyed in a manner that suggests they represent the position of the City or its Legislative Body as a whole.
To avoid ambiguity, all statements, headings, profile pictures, or biographies on personal or campaign accounts shall:
Not be made in the name of the position to which the City Official was elected or appointed; Clearly reflect that content on such accounts does not represent the official positions of the City or its Legislative Body;
Not display the City logo or any other official City mark or title.
Councilmembers who choose to have a social media page or profile that identifies their office must include the disclaimer: “Content on this site does not represent any official position of the City of Suisun City, only that of [NAME] in (HIS/HER) personal capacity.”
City Officials are prohibited from using the City logo or seal, or any variation of the City logo or seal, representing the City, or representing that they speak on behalf of the City, within their official or personal Social Media accounts or sites.
City Officials should not use their City email address or password in conjunction with a personal or professional Social Media profile or page.
City Officials are not authorized to use official City-owned headshot photographs on personal Social Media sites.
Digital records relating to public business must be handled in a manner that maintains the records for the applicable retention period, including through the use of highlights, bins, or archives for temporary and disappearing stories, reels, posts, or other content. Likewise, City Officials should avoid deleting Comments and should not block individuals on a City Official’s pages or sites. Social Media content should be treated the same as any written document and retained in accordance with the City's retention schedules.
To avoid any violations of the Brown Act, consistent with the update provided by AB 992, City Officials are permitted to use a Social Media site to engage in conversations or communications on matters within the subject matter jurisdiction of the governing body:
To answer questions;
To provide information to the public; and
To solicit information from the public.
However, the Brown Act prohibits a City Official from communicating directly with the Social Media of any other member on a subject within the jurisdiction of that Legislative Body. A majority of City Officials may 102
not use social media to "discuss among themselves" official business. The Brown Act broadly defines the meaning of "discuss among themselves" to include any "communications made, posted, or shared on an Internet-based social media network between members of a Legislative Body, including Comments or use of digital icons that express reactions to communications made by other members of the Legislative Body." Importantly, a violation still occurs even if fewer than a majority of the body's members directly communicate on social media.
City Officials should be cognizant that the posting of content, including simply “liking” or reacting to a post from another official, regarding City-related matters by a public official, could constitute a Brown Act violation.
City Officials must refrain from using the City's Social Media Accounts or any form of electronic communication to respond to, engage in, or conduct serial meetings, or otherwise discuss, deliberate, or express opinions on any issue within the body's subject matter jurisdiction without complying with the Brown Act.
City Officials should be honest and accurate when posting information or news, especially when communicating during a crisis or emergency. Any mistakes, misstatements, and/or factual errors must be corrected quickly upon discovery. City Officials should not post or share information known to be false or rumors about the City, its employees, constituents, officials, suppliers, vendors, contractors, or any other entities or individuals.
When possible, news of citywide importance should first be announced through the City's Social Media Accounts, including the City’s website. This information can then be shared by City Officials, linking back to the original Post or official City website, when possible.
City Officials should never represent themselves as spokesperson for the City administration, any City department, the City Council, or a City board or committee, unless the City Official has been designated to serve as a spokesperson.
City Officials are prohibited from using Social Media to engage in any activity that constitutes a conflict of interest.
City Officials are strongly encouraged to consider the potential impact of Social Media statements prior to posting.
City Officials are expected and required to conduct themselves in a manner consistent with the City’s policies and standards of conduct.
Using social media in a way that disrupts or hinders the mission and functions of the commission, board, council, department, or City is prohibited.
In summary,
City Officials may:
Use Social Media in the City Official’s capacity to communicate with constituents to answer questions, provide information to the public, or solicit information from the public.
103
City Officials may not:
Discuss on Social Media with a majority of the Legislative Body, the business of a specific nature that is within the subject matter jurisdiction of the Legislative Body. Comment on a post of another member of the Legislative Body, including “liking,” sharing, reposting, or use of emojs.
Block any member of the public from participating in your Social Media account if it is a moderated platform with content that pertains to City business.
CITY OFFICIAL VIOLATION PROCEDURES
The personal use of Social Media by an appointed City Official in a manner that violates this policy may result in disciplinary action in accordance with the City’s Rules and Regulations, Policies, and Procedures. The severity of the disciplinary action will be determined based on the nature of the violation, up to and including removal. The City Council is strongly encouraged to provide the City Official with at least one warning prior to removing the City Official.
EMPLOYEE USE OF SOCIAL MEDIA
While the City does not monitor employees’ personal Social Media accounts, this section when referring to the City. Following these principles helps ensure a distinction between sharing personal and agency views/information. The following rules and guidelines apply to all employees acting in an official capacity for the City of Suisun City:
While employees may voluntarily choose to engage with the City on its Social Media Accounts, the City does not encourage or require any employee to follow or “like” City Social Media Accounts. The City does not condone the personal use by employees of Social Media during the employee’s working hours by any means, including by using City-owned equipment. Employees have no right or expectation of privacy when using City-issued devices or systems. The City reserves the right to monitor, search, or disclose employee use of City resources. When an employee uses Social Media in a personal capacity, they are doing so for themselves, and they are not speaking or communicating on behalf of the City. Employees should ensure that it does not appear they are speaking or posting on behalf of the City unless they have been officially authorized to do so.
Employees may not use their official City email addresses to create or maintain any personal Social Media account(s) or site(s).
Employees are prohibited from using the City logo or seal or any variation of the City logo or seal, representing the City, or representing that they speak on behalf of the City within their personal Social Media account(s) or site(s). Employees must also make clear in any online activity that the views and opinions they express about work-related matters are their own, have not been reviewed by the City, and do not necessarily represent the views and opinions of the City. Employees are reminded and cautioned that nothing posted on the Internet is private. Content can easily be shared, forwarded, and distributed to broader audiences without your knowledge or permission.
104
Information posted on Social Media may be used as evidence in disciplinary, administrative, or legal proceedings.
The City will not require you to provide a password or other security information for your personal sites that are password-protected or otherwise non-public.
The personal use of Social Media by an employee in a manner that violates any City policy or procedure will not be tolerated, and may be grounds for disciplinary action, up to and including termination.
Employees are expected to comply with the same ethical and performance standards on-line as in the workplace. Using Social Media in a way that disrupts the workplace or hinders the mission and functions of the employee’s job, department, or the City is prohibited. Employees may not post any content on the Internet or Social Media that constitutes or contains City confidential, proprietary, privileged, private, personnel, or other non-public information.
EXCEPTIONS
Authorized Users using Social Media in an authorized investigative or covert purposes - such as law enforcement activities - are exempt from the guidelines in this policy. Instead, such activities are governed by the applicable internal department or division policies specific to such investigative or covert efforts.
Employees' failure to comply with this policy may result in disciplinary action in accordance with the City’s Rules and Regulations, Policies, and Procedures. The severity of the disciplinary action will be determined based on the nature of the violation and may include, but is not limited to, termination of employment. 105
SOCIAL MEDIA
ACKNOWLEDGEMENT
The social media accounts for the City of Suisun City are limited public forums. Posts shall abide by the City of Suisun City’s “Social Media Policy,” which includes the City’s Social Media Terms of Use, federal, state, and local laws, regulations, and policies, as well as the rules and regulations of the site provider. By posting on the City’s account, you consent to providing the City with full rights to the posted content, including photographs and videos. As provided in Section VI, posts and comments by the City staff on the City’s Social Media Accounts shall NOT contain any of the following:
Comments that are not typically related to the information posted; Comments in support of, or in opposition to, political campaigns, candidates, or ballot measures;
Profane language or content;
Content that promotes, fosters, or perpetuates discrimination based on race, creed, color, age, religion, gender, marital status, or status about public assistance, national origin, physical or mental disability, or sexual orientation, or any other category protected by federal, state, or local law;
Sexual or obscene content or links to sexual or obscene content; Solicitations of commerce or advertisements, including promotion or endorsement; Conduct or encouragement of illegal activity;
Information that may tend to compromise the safety or security of the public or public systems;
Content that violates a legal ownership interest of any other party, such as trademark or copyright infringement;
Disclosure of confidential, sensitive, or proprietary information, or that violates another person’s right to privacy; or
Images or video of a minor without the consent of the minor’s parents.
I acknowledge that I have read and understand the City of Suisun City’s “Social Media Policy.”
_________________________________ _____________________ Officer/Employee/Contractor Signature Name Date
106
APPENDIX A
CITY OF SUISUN CITY SOCIAL MEDIA TERMS OF USE
Disclaimer/Terms of Use
THIS SITE IS NOT MONITORED IN REAL TIME. IF YOU HAVE AN EMERGENCY OR KNOW OF A CRIME IN PROGRESS, PLEASE CALL 911 IMMEDIATELY. THIS SOCIAL MEDIA SITE IS NOT A PUBLIC FORUM. BY ENGAGING WITH THIS SOCIAL MEDIA SITE, YOU AGREE TO ADHERE TO THE TERMS OF USE OUTLINED AT https://[INSERT WEBSITE]
The City will publish the following information on its website at https://[INSERT WEBSITE] These Terms of Use apply to all users of the City of Suisun City's social media accounts ("sites"). The City’s social media sites are not public forums, and all Comments and Posts must comply with these Terms of Use and the host social media site’s Terms of Use. The City’s social media sites are intended to serve as a mechanism for communication between the City and the public to help further our mission. If any public Comments are allowed on these sites, the City reserves the right to hide or remove posts or comments at the City’s sole discretion. Any Comment submitted to sites and their fans, followers, or subscribers may be considered a public record, which is subject to disclosure pursuant to the California Public Records Act. Public information requests must be directed to the City Clerk’s office.
All Comments on the City’s sites should be related to the topic of the original post to which the Comment is attached. The City reserves the right to hide or remove off-topic Comments that violate these Terms of Use. The City additionally reserves the right to report a user directly to the host social media network if the user's Post, Comment, or other content violates the network's Terms of Use.
To the extent public Comments are allowed on the site, the City welcomes questions and commentary, including constructive feedback and differing opinions, but please remember to be both relevant and respectful with what you post. The City does not tolerate harassment, abuse, or threats to others. Posts or comments including, including but not limited to the following, are inappropriate and subject to removal or restriction by the City:
Profane, obscene, or violent content and/or language; Content that includes unlawful harassment or threats of violence; Sexually explicit, “adult-oriented” or pornographic content and/or language; Content that promotes, fosters, or perpetuates discrimination or harassment based on race, creed, color, age, religion, gender, national origin, sexual orientation, or any other category protected by local, state, or federal law;
Defamatory content;
Fraudulent, deceptive, libelous, misleading, or unlawful content; Encourages criminal or illegal activity;
Comments or language that is abusive, harassing, stalking, threatening, or attacking others; Information that tends to compromise the safety or security of City employees, the public, public systems, or the City’s technology resources;
Violates any legal ownership interest, such as a copyright or trademark; Contains personal information such as home addresses, phone numbers, social security numbers, dates of birth, driver’s license numbers, or other information in violation of the right to privacy; Solicitation of commerce, including any advertising or business services or products for sale; Violates any federal, state, or local laws;
107
Not related to City posts, business, information, announcements, events, or comments not related to the original topic, including random or unintelligible posts; Spamming in nature, such as repetitive posts of the same material; Contains links to inappropriate websites, or links that do not directly relate to City services, issues, news, and events;
Viruses or programs that could damage the operation of other people’s computers; Comments or posts on topics or issues not within the jurisdictional purview of the City.
The above list is not necessarily exhaustive, and the City reserves the right to remove or restrict any Post or Comment that violates the purpose or spirit of this policy.
The City of Suisun City and its respective employees and its respective employees are not liable for any errors or omissions or for any loss or damages suffered as a result of anything appearing on this site. Any information or views provided on the City’s social media pages are current as of the date indicated, and are subject to change without notice. The City’s social media pages are intended to disseminate news, and promote upcoming events.
Where such statements are based on information provided by third parties, they are not guaranteed to be accurate or complete. The City is not responsible for anything posted by third parties, and makes no representation as to the accuracy or completeness of information contained in such material. The City is not responsible for, and disclaims any liability in relation to anything posted by contributors to the City’s social media pages, including public commenters.
A Comment posted by a member of the public on any City of Suisun City social media site is the opinion of the commentator or poster only City of Suisun City does not endorse it. The publication of a Comment does not imply endorsement of, or agreement by, the City of Suisun City, nor do such Comments necessarily reflect the opinions or policies of the City of Suisun City.
The City reserves the right to restrict or remove any content that is deemed in violation of this policy or any applicable law. Notwithstanding the foregoing, the City of Suisun City is not obligated to take such actions. It disclaims all responsibility and liability for any materials posted by a member of the public.
By posting a Comment, users agree to indemnify the City of Suisun City, its officers and employees from and against all liabilities, judgments, damages, and costs (including attorney’s fees) incurred by any of them which arise out of or are related to content posted by users. If a user does not agree to these terms, the , as a violation of these terms may result in legal liability.
If you have any questions regarding these Terms of Use, please email us at [INSERT E-MAIL ADDRESS].
The above disclaimer and Terms of Use may not be altered without the prior approval of the City Manager or City Attorney (or their respective designees). The City Manager will work with authorized staff to properly set up the site and its disclaimers.
108
Presented by:
Summary of Proposed Commissioner
Norms and Procedures
February 3, 2026
1 Patrick Enright, City Attorney
109
Overview: Norms and
Procedures
The City updated its Norms and Procedures for City
Councilmembers in late-2024
Currently, there are no comparable Norms and
Procedures for Commissioners, Board Members, and
Committee Members
Proposed Norms and Procedures provide comparable
procedures for these officials
These expectations have largely been followed
implicitly up until this point, but it is prudent to put them in formal writing
These Proposed Norms and Procedures were presented
to City Council in June 2025, and Councilmembers
sought input from Commissioners
2110
Suisun City Current Commissioner
Norms and Procedures
Currently no Citywide Policy
• No policy outlining procedural and conduct expectations for Commissioners, Committee Members, and Board
Members
• It is appropriate to have a formal document describing the expectations of these officials, and consequences for failure to comply
111
Proposed Norms and
Procedures
112
Fills the gap of expected norms and procedures
for Commissioners, Committee Members, and
Board Members
Sets forth procedural regulations and standards of
conduct with the intent that these regulations and
standards will apply to all City Commissioners,
Committee Members and Board Members
Proposed Norms and Procedures
- Overview
113
Standards of Conduct
Standards of Conduct regarding appointment and
removal processes, and expectations while sitting
on Commission
• Commissioners are appointed in the manner required by the establishing ordinance, and may be removed by the
Mayor or by a majority vote of City Council
• Commissioners are expected to attend all regularly
scheduled meetings
• Commissioners must live in the City and are expected to serve without pay
6114
Sets forth the expected procedures to be conducted in a meeting
• Commissioners shall address the chair if they desire to speak • Any question for staff shall be addressed to the
Development Services Director or City Attorney, who may answer the question themselves or inquire of staff
• Commissioners shall not interrupt one another
• Calls to order require the speaker to immediately stop speaking
• Commissioners shall afford courtesy to one another, staff, and the public
• Any commissioner may move to require the chair to enforce these rules
Demeanor, Decorum & Conduct
of Meetings
115
Code of Ethics
Requires every public official to follow a code of
ethics
• Expected to conduct themselves in a manner that will
preserve public confidence in and respect for the
government they represent
• Requires each official to treat all citizens with courtesy, impartiality, and equality under the law, and to avoid any actual or potential conflicts between their private self- interests and the public interest
8116
Conflicts of Interest and Political
Activities
Briefly outlines conflict requirements of the State
Political Reform Act
• Form 700 disclosures are required after assuming office, annually, and upon leaving office
• Financial and personal interests generally require
commissioners to disqualify themselves from making,
participating in making, or attempting to use their official position to influence a governmental decision
Commissioners cannot participate in political
activities which would be in conflict with their
current official duties for the City
9117
Prohibits Use of Political Office for Personal Gain
• Includes financial, career, social, and personal
satisfaction-related gains
• Officials cannot wear any part of their City uniform to an event where they are not conducting official business for the City
Prohibits Speaking on Behalf of City or Commission
• Encourages individual commissioners to clarify that they are speaking in their individual capacity when it may be unclear
Use of Office for Personal Gain
and Speaking on Behalf of City
118
Enforcement
Violation of the ethical rules or standards of
conduct is grounds for removal from office
11119
Thank you!
Patrick Enright, City Attorney
Richards, Watson & Gershon
[email protected]
120