CITY COUNCIL
Alma Hernandez, Mayor
Jenalee Dawson, Mayor Pro Tem
Amit Pal, Councilmember
Parise Shepherd, Councilmember
Princess Washington, Councilmember
CITY COUNCIL MEETING
A G E N D A
REGULAR MEETING OF THE SUISUN CITY COUNCIL,
SUISUN CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY OF THE CITY OF SUISUN CITY,
AND SUISUN CITY HOUSING AUTHORITY
TUESDAY, SEPTEMBER 15, 2026
5:00 PM
Suisun City Council Chambers - 701 Civic Center Boulevard - Suisun City, California
.
5:00 P.M. CLOSED SESSION
6:00 P.M. REGULAR MEETING
MEETINGS ARE HELD IN-PERSON, PUBLIC PARTICIPATION IS ALSO AVAILABLE VIA ZOOM
ZOOM MEETING INFORMATION:
WEBSITE: https://zoom.us/join
MEETING ID:
835 3528 9471
CALL IN PHONE NUMBER: (707) 438-1720
REMOTE PUBLIC COMMENT IS AVAILABLE FOR THE CITY COUNCIL MEETING BY EMAILING [email protected] (PRIOR TO 4 PM), VIA WEBSITE, OR ZOOM CALL IN PHONE NUMBER (707) 438-1720
(If attending the meeting via phone press *9 to raise your hand and *6 to unmute/mute for public comment.) (Next Ord. No. – 830)
(Next City Council Res. No. 2026 – 109)
Next Suisun City Council Acting as Successor Agency Res. No. SA2026 - 06) (Next Housing Authority Res. No. HA2026 – 07)
6:00 P.M CLOSED SESSION
CALL TO ORDER
Mayor Hernandez
ROLL CALL
Council / Board Members
1 1.
CONFERENCE WITH LABOR NEGOTIATOR
A Closed Session will be held, Pursuant to Government Code Section 54957.6, to Conduct Labor Negotiations among:
Agency Negotiator: City Manager, Bret Prebula
Employee Organization:
SCEA (Suisun City Employees' Association);
SCPOA (Suisun City Police Officers Association);
SCPFA (Suisun City Professional Firefighters' Association); SCMPEA (Suisun City Management and Professional Employees' Association); Unrepresented Employees;
Temporary/Part-Time Employees.
CONFLICT OF INTEREST NOTIFICATION
(Any items on the closed session agenda that might be a conflict of interest to any Councilmembers / Boardmembers should be identified at this time.)
PUBLIC COMMENT CLOSED SESSION
(In accordance with Section 54956(a), public comments are limited to items on this closed session agenda, and to no more than 3 minutes unless allowable by the Mayor/Chair. Speaker cards are available on the table near the entry of the meeting room and should be given to the City Clerk. By law, no prolonged discussion or action may be taken on any item raised during the comment period.)
CLOSED SESSION
Pursuant to California Government Code Section 54950 the Suisun City Council will hold a Closed Session for the Purpose of:
RECESS TO CLOSED SESSION (City Manager Conference Room, City Hall)
6:00 RECONVENE OPEN SESSION
CALL TO ORDER
Mayor Hernandez
ROLL CALL
Council / Board Members
PLEDGE OF ALLEGIANCE
INVOCATION
CLOSED SESSION REPORT
Announcement of Actions Taken, if any in Closed Session.
APPROVAL OF REORDERING OF AGENDA
CONFLICT OF INTEREST NOTIFICATION
(Any items on the regular meeting agenda that might be a conflict of interest to any Councilmembers / Boardmembers should be identified at this time.)
2 2.
City Manager Update
3. City Attorney Update
4. Introduction, Swearing in, and Badge Pinning for Firefighter Paramedic Pete Hertzog - (Lopez: [email protected]).
5. Proclamation Proclaiming October 4 through 10 to be "Fire Prevention Week" - (Hernandez:
[email protected]).
6. Proclamation Proclaiming September 16 through October 16 2026 as Hispanic Heritage Month - (Hernandez: [email protected]).
7. Proclamation Proclaiming September 17 through 23 to be "Constitution Week" - (Hernandez:
[email protected]).
City Council
8. Receive and File Strategic Plan Update - (Prebula: [email protected]).
9. Council Adoption of Resolution No. 2026-___: Authorizing the City Manager to Execute a First Amendment and Reinstatement of the Professional Services Agreement with NBS Government Finance Group for a Nexus Study and Development Impact Fee Update, and Increasing the Maximum Compensation to $95,455 - (Prebula: [email protected]).
10. Council Approval of Recommendation Authorizing the Solano Transportation Authority Executive Director to Enter into an Agreement with Transportation Concepts for the Operations and Maintenance Services of the Suisun City Microtransit Program for a Four- Year Term with up to Two Additional One-Year Options - (Thomson: Solano Transportation Authority).
REPORTS (Informational items only.)
PRESENTATIONS/APPOINTMENTS
(Presentations, Awards, Proclamations, Appointments).
Presentations
Proclamations Presented
Presentations Not Presented
PUBLIC COMMENT
(Request by citizens to discuss any matter under our jurisdiction other than an item posted on this agenda per California Government Code §54954.3. Comments are limited to no more than 3 minutes unless allowable by the Mayor/Chair. Speaker cards are available on the table near the entry of the meeting room and should be given to the City Clerk. By law, no prolonged discussion or action may be taken on any item raised during the public comment period, although informational answers to questions may be given and matters may be referred for placement on a future agenda.)
COUNCIL COMMENTS
(Comments are limited to no more than 3 minutes)
CONSENT CALENDAR
Consent calendar items requiring little or no discussion may be acted upon with one motion. 3 Joint City Council / Suisun City Council Acting as Successor Agency/ Housing Authority
11. City Council/Successor Agency/Housing Authority Approval of the Minutes of the Meetings of the Suisun City Council, Suisun City Council Acting as Successor Agency, and Housing Authority held on August 4, 2026, August 8, 2026, August 11, 2026, and August 25, 2026 – (Skinner: [email protected]).
12. Council Adoption of Resolution No. 2026-___: Approving a Tax Exchange Agreement Between the County of Solano and the City of Suisun City Relating to the Highway 12 Logistics Center (Buzz Oates) Annexation Pursuant to Revenue and Taxation Code Section 99 and Article XIII, Section 29(b) of the California Constitution, and Authorizing the City Manager to Execute the Agreement - (Prebula: [email protected]).
13. Council Approval of Suisun City Lyft Program Fare Structure - (Thomson: Solano Transportation Authority).
14. Council Adoption of Resolution 2026-___: Approving the Suisun Microtransit Budget for Fiscal Year FY 2026-27 - (Thomson: Solano Transportation Authority).
PUBLIC HEARING
None
GENERAL BUSINESS
COUNCIL UPDATES
INFORMATIONAL REPORTS: (Non-Discussion Items)
ADJOURNMENT
Public Access To Agenda Documents
A complete packet of information containing staff reports and exhibits related to each item for the open session of this meeting, and provided to the City Council, are available for public review at least 72 hours prior to a Council/Agency/Authority Meeting at Suisun City Hall 701 Civic Center Blvd., Suisun City. Agenda related writings or documents provided to a majority of the Council/Board/Commissioners less than 72 hours prior to a Council/Agency/Authority meeting related to an agenda item for the open session of this meeting will be made available for public inspection during normal business hours. An agenda packet is also located at the entrance to the Council Chambers during the meeting for public review. The city may charge photocopying charges for requested copies of such documents. To the extent feasible, the agenda packet is available for online public viewing on the City’s website: https://www.suisun.com/Government/City-
Council/Agendas The City Council/Agency/Authority hopes to conclude its public business by 10:00 p.m. No new items will be taken up after 10:00 p.m., unless so moved by a majority of the City Council, and any items remaining will be agendized for the next meeting. The agendas have been prepared with the hope that all items scheduled will be discussed within the time allowed.
Accommodations
If you require an accommodation to participate in this meeting, please contact the City Clerk at (707) 421-7302 or [email protected]. The City’s reasonable accommodation policy is available for review on the City’s website at www.suisun.com/government/city-council/, you may request an electronic copy or have a copy mailed to you. Please note that for accommodations that are not readily available, you must make your request as soon as you can prior to the time of the meeting.
4 Decorum
All participants are expected to conduct themselves with mutual respect. Conduct that disrupts meetings will be addressed in accordance with Section 54957.95 of the Government Code.
Ordinances
Ordinances are city laws contained in the Suisun City Municipal Code. Enacting a new city law or changing an existing one is a two-step process. Government Code 36934 provides, except when, after reading the title, further reading is waived by regular motion adopted by majority vote all ordinances shall be read in full either at the time of introduction or passage; provided, however, that a reading of the title or ordinance shall not be required if the title is included on the published agenda and a copy of the full ordinance is made available to the public online and in print at the meeting prior to the introduction or passage.
Certification Of Posting
Agendas for regular and special meetings are posted in accordance with the Brown Act at Suisun City Hall, 701 Civic Center Boulevard, Suisun City, CA. Agendas may be posted at other Suisun City locations including:
Suisun City Fire Station, 621 Pintail Drive, Suisun City, CA; Joe Nelson Center, 611 Village Drive, Suisun City, CA;
Harbor Master Office, 800 Kellogg Street, Suisun City, CA.
I, Ashley Nash, Management Analyst II for the City of Suisun City, declare under penalty of perjury that the above agenda was posted and available for review, in compliance with the Brown Act. 5 6
7 8
AGENDA ITEM NO. 8.
AGENDA TRANSMITTAL
MEETING DATE:
September 15, 2026
AGENDA ITEM:
Receive and File Strategic Plan Update.
FISCAL IMPACT:
This item is informational only and does not have a direct fiscal impact. Strategic Plan initiatives are implemented through the City’s annual budget and capital improvement planning processes.
STRATEGIC PLAN:
This item supports the City Council’s adopted Suisun City Strategic Plan (FY 2024–25 through FY 2029–30) by providing an update on implementation and priorities within the Plan’s four strategic goal areas: Public Safety, Community Appeal, Sustainability and Stewardship, and Community Vibrancy. The Strategic Plan serves as a framework for guiding City initiatives, operational priorities, and long-term policy direction.
BACKGROUND:
The City Council adopted the Suisun City Strategic Plan for Fiscal Years 2024–25 through 2029–30 to establish long-term priorities and guide policy decisions, operational planning, and resource allocation.
The Strategic Plan identifies the City’s vision, mission, values, and four primary goal areas:
Public Safety
Community Appeal
Sustainability and Stewardship
Community Vibrancy
Periodic updates are provided to the City Council to report on progress, highlight major initiatives and accomplishments, and ensure continued alignment between Council priorities, community needs, and organizational capacity.
On March 24, 2026, the City Council conducted its annual Strategic Plan update workshop. The workshop served as a midpoint check-in on the FY 2024–25 through FY 2029–30 Strategic Plan and was structured to review progress toward adopted goals, identify emerging priorities and challenges, evaluate alignment between policy direction and staff capacity, gather input from Council, staff, and the community, and provide direction on future implementation.
The Spring 2026 update presented at that meeting also highlighted major initiatives underway, including City expansion exploration, coordination of 14 infill development projects within existing City boundaries, implementation of the Solid Waste Franchise Request for Proposals (RFP) process, and evaluation of potential updates to the Landscape Lighting District (LLD) funding structure. The presentation further reported progress on public safety, capital improvement planning, economic development, park and infrastructure investments, technology and financial systems, climate and adaptation planning, community programming, and regional partnerships.
At the conclusion of the March 24 workshop, the City Council received and filed the Strategic Plan update, provided general direction to staff to refine priorities, and directed staff to return at a future 9 meeting with additional information regarding the LLD evaluation, including scope, cost, and timeline.
No formal amendments to the Strategic Plan were adopted.
STAFF REPORT:
Following the March 24 workshop, staff compiled and refined the feedback and priorities discussed by the City Council and organized them within the Strategic Plan’s existing four goal areas. This update provides a consolidated status of ongoing Strategic Plan implementation and documents the additional initiatives identified through the March workshop for continued evaluation and future work planning.
Ongoing Strategic Plan Implementation.
Implementation of previously established Strategic Plan initiatives continues across all four goal areas. Key ongoing efforts identified in the Spring 2026 update include:
Goal A – Public Safety: public safety service provision; recruitment for approved 3/0 engine company staffing; Emergency Operations Center training and updates to the Emergency Operations Plan and annexes; regional fire training and Battalion Chief coverage partnerships; regional drone resource partnerships; third-party Internal Affairs and complaint investigations; regional traffic collision investigation and enforcement; and continued evaluation of Police Department service delivery and operations.
Goal B – Community Appeal: Solid Waste Franchise RFP implementation; the Illegal Dumping Cleanup Program; annual CIP/roads work planning; Tyler Technologies and Cartograph implementation; Humphrey Canal work program development; Goepp Park playground replacement; Heritage Park enhancements; Montebello Vista Park revitalization; and continued development of Prosperity Garden Park.
Goal C – Sustainability and Stewardship: the Impact and Master Fee Study; climate and adaptation planning, including sea-level-rise analysis; legislative platform review; evaluation of outsourcing options for City services; restructuring of business improvement special assessment districts; Human Resources policy updates; the Expanded Learning Opportunities Program partnership; event sponsorship efforts; and APEX technology support.
Goal D – Community Vibrancy: implementation of the economic development strategy; North Bay Clinic; redevelopment and evaluation of opportunity sites; continued efforts related to the 34- acre site; logistics annexation; the Downtown Specific Plan; the Unhoused Master Plan and related programs; seasonal waterfront and holiday events; Prosperity Garden Park community garden; and senior food distribution efforts.
March 24 Workshop Priorities and Council Direction.
The March workshop reaffirmed the overall
direction of the Strategic Plan while identifying additional priorities for further Council consideration.
Staff organized those priorities by goal area as follows:
Goal A – Public Safety: develop a drone policy; evaluate a future fire station on Cordelia Road; evaluate a Downtown fire station; consider a combined Fire/Police facility; and preserve revenue- generating land.
Goal B – Community Appeal: railroad safety improvements; walkable loops; dog parks; a vacant property policy; cleanup enhancements; recreation policy development; and pop-up events.
Goal C – Sustainability and Stewardship: workforce housing; streamline development; develop an economic development plan; conduct a fee review; pursue green grants; and continue business attraction efforts.
Goal D – Community Vibrancy: cleanup teams; an extreme heat program; long-term train station planning; hardscape projects; cannabis policy; and ongoing municipal code updates. 10 The March Council Direction Report also identified planning-level timelines, lead departments, suggested committees or commissions, available resources, and anticipated resource needs for these initiatives. Those details are intended to assist with sequencing and future work planning and may be refined as individual initiatives are evaluated.
Landscape Lighting District Evaluation.
A significant portion of the March workshop focused on
Landscape Lighting Districts. Council and community input identified concerns related to equity, sustainability, and transparency. The March Council Direction Report identified an estimated evaluation timeline of seven to eight months and an estimated cost of $200,000 to $250,000. Council directed staff to return with a detailed scope, cost, and timeline, and the LLD evaluation was identified as a priority initiative.
Implementation Considerations and Next Steps.
As discussed at the March workshop, the scope of
potential initiatives requires careful consideration of staff capacity, funding availability, and project sequencing. Not all initiatives can be implemented simultaneously. Staff will continue to evaluate feasibility, resource requirements, and alignment with Strategic Plan goals before advancing individual items. Priorities will be incorporated, as appropriate, into departmental work plans, budget discussions, capital planning, grant pursuits, and future Strategic Plan updates. Items requiring funding, contracts, policy action, or other City Council authorization will return separately for Council consideration.
Overall, the Strategic Plan remains relevant and effective as a framework for aligning City initiatives with Council priorities. This update reflects both the work already underway under the adopted Plan and the additional direction provided during the March 24, 2026 workshop, while recognizing the need to balance priorities with available staffing and resources.
STAFF RECOMMENDATION:
It is recommended that the City Council receive and file the Strategic Plan Update.
PREPARED BY:
Ashley Nash, Administrative Assistant
REVIEWED BY:
Ashley Esparza, Management Analyst
APPROVED BY:
Bret Prebula, City Manager
ATTACHMENTS:
1. Strategic Plan Update Report 2026 03 24
11 City of Suisun City | Strategic Plan Update March 24, 2026 City of Suisun City | Page 1
CITY OF SUISUN CITY
Strategic Plan Update & Council Direction Report
Annual Workshop · March 24, 2026 · FY 2024–25 through FY 2029–30
OVERVIEW
On March 24, 2026, the City Council conducted its annual Strategic Plan update workshop to review progress on the FY 2024–25 through FY 2029–30 Strategic Plan and to gather input from Councilmembers, staff, and the public regarding priorities moving forward. The workshop served as a midpoint check-in to ensure alignment with current conditions, community needs, and organizational capacity.
PURPOSE OF THE WORKSHOP
The workshop was structured as a collaborative, workshop-style discussion to:
• Review progress made toward adopted goals
• Identify emerging priorities and challenges
• Evaluate alignment between policy direction and staff capacity • Gather input from Council, staff, and the community
• Provide direction on future implementation
This process reinforces the Strategic Plan as a living document.
COUNCIL ACTION
At the conclusion of the workshop, the City Council took the following actions:
• Received and filed the Strategic Plan update
• Provided general direction to staff to refine priorities • Directed staff to return at a future meeting with additional information regarding the Landscape Lighting District (LLD) evaluation, including scope, cost, and timeline
No formal amendments were adopted.
STRATEGIC CONTEXT
Since adoption of the Strategic Plan, the City has undertaken major initiatives, including expansion planning, infill development, procurement processes, and infrastructure demands.
These efforts are resource-intensive and require careful prioritization. Council acknowledged the need to align priorities with available staffing and resources.
PRIORITY INITIATIVE
12 City of Suisun City | Strategic Plan Update March 24, 2026 City of Suisun City | Page 2
Landscape Lighting District (LLD) Evaluation
A significant portion of the workshop focused on Landscape Lighting Districts (LLDs).
Council and community input identified concerns related to equity, sustainability, and transparency.
Estimated timeline: 7–8 months Estimated cost: $200,000–$250,000 Council directed staff to return with detailed scope, cost, and timeline. This item was identified as a priority initiative.
IMPLEMENTATION CONSIDERATIONS
The scope of potential initiatives requires careful consideration of staff capacity, funding availability, and project sequencing. Not all initiatives can be implemented simultaneously. Staff will evaluate feasibility, resource requirements, and alignment with Strategic Plan goals before advancing items.
NEXT STEPS
1. Compile and refine workshop feedback into updated priorities
2. Return to Council with LLD evaluation scope, cost, and timeline
3. Evaluate feasibility and resource requirements for proposed initiatives
4. Incorporate priorities into departmental work plans, budget discussions, and future Strategic Plan updates
Attachment 1 – Strategic Plan Additions
Goal A — Public Safety
Initiative Timeline Lead
Department
Suggested Committee Resources
Available
Resources
Needed
Develop Drone
Policy
Short-
term
Police/Fire Public Safety Committee Partial Policy
development,
legal review,
equipment
funding
Fire Station –
Cordelia Rd
Mid-term Fire/Dev Svc Public Safety Committee /
Planning Commission
No Land use
analysis,
funding
Downtown Fire
Station
Long-
term
Fire/Dev Svc Public Safety Committee /
Planning Commission
No Site
acquisition,
funding
Combined
Fire/Police
Facility
Long-
term
Fire/PD/Dev
Svc
Public Safety Committee /
Planning Commission
No Feasibility
study, funding
strategy
13 City of Suisun City | Strategic Plan Update March 24, 2026 City of Suisun City | Page 3
Initiative Timeline Lead
Department
Suggested Committee Resources
Available
Resources
Needed
Preserve
Revenue Land
Ongoing CM/Dev Svc Economic Development
Committee
Yes Policy
alignment
Goal B — Community Appeal
Initiative Timeline Lead
Department
Suggested Committee Resources
Available
Resources
Needed
Railroad Safety
Improvements
Short-
term
PW/Dev Svc Economic Development
Committee
Yes Minor
materials
funding
Walkable Loops Mid-term RPM/Dev
Svc
RPMA Committee Partial Design +
grants
Dog Parks Mid-term RPM RPMA Committee Partial Land +
funding
Vacant
Property Policy
Short-
term
Dev Svc Planning Commission Partial Policy
development
Cleanup
Enhancements
Ongoing PW Beautification
Committee/Environment
and Climate Committee
Yes Expanded
resources
Recreation
Policy
Mid-term RPM RPMA Commission No Funding
Pop-Up Events Short-
term
RPM RPMA Commission Yes Programming
funds
Goal C — Sustainability & Stewardship
Initiative Timeline Lead
Department
Suggested Committee Resources
Available
Resources
Needed
Workforce
Housing
Mid-long CM/PW/PD Unhoused Committee Partial Incentives + funding
Streamline
Development
Short-term Dev Svc Economic Development
Committee
Yes Staff
capacity
Economic Dev
Plan
Mid-term CM/Dev Svc Economic Development
Committee
No Consultant
funding
Fee Review Short-term Finance/CM Tax Oversight / Measure S Committee
Partial Staff time
14 City of Suisun City | Strategic Plan Update March 24, 2026 City of Suisun City | Page 4
Initiative Timeline Lead
Department
Suggested Committee Resources
Available
Resources
Needed
Green Grants Ongoing PW/Dev
Svc/RPMA/C
M
Environment and Climate
Committee
Yes Grant
writing
Business
Attraction
Ongoing CM Economic Development
Committee
Partial Incentives
Goal D — Community Vibrancy
Initiative Timeline Lead
Department
Suggested Committee Resources
Available
Resources
Needed
Cleanup
Teams
Short-term PW/RPM/CM Beautification
Committee
Yes Coordination
Extreme
Heat
Program
Mid-term Fire/PW/PD/R
PM
Public Safety Committee No Grant funding
Train
Station
Long-term PW/Dev Svc Planning Commission No Funding
Hardscape
Projects
Mid-term PW Planning Commission Partial Funding
Cannabis
Policy
Short-term Dev
Svc/Attorney
Planning Commission Yes Staff time
Code
Updates
Ongoing Dev
Svc/Attorney
Planning Commission Partial Legal + staff
The Strategic Plan remains relevant and effective. This workshop reaffirmed overall direction while identifying key priorities for further Council consideration. 15 AGENDA ITEM NO. 9.
AGENDA TRANSMITTAL
MEETING DATE:
September 15, 2026
AGENDA ITEM:
Council Adoption of Resolution No. 2026-___: Authorizing the City Manager to Execute a First Amendment and Reinstatement of the Professional Services Agreement with NBS Government Finance Group for a Nexus Study and Development Impact Fee Update, and Increasing the Maximum Compensation to $95,455.
FISCAL IMPACT:
The total compensation under the Agreement, as amended, will not exceed $95,455 — an increase of $6,840 over the original $88,615 authorization. Funds sufficient to pay the additional $6,840 are appropriated in the City’s adopted Fiscal Year 2026-27 budget.
STRATEGIC PLAN:
Financial Sustainability.
BACKGROUND:
On July 15, 2025, the City Council adopted Resolution No. 2025-77, authorizing the City Manager to execute a Professional Services Agreement (“Agreement”) with NBS Government Finance Group, DBA NBS (“NBS” or “Consultant”) for a Nexus Study of Master Fee Schedule and Development Impact Fee Update. The Agreement was executed on July 24, 2025, with an Effective Date of July 15, 2025, a term running through July 15, 2026, and a not-to-exceed compensation amount of $88,615.
The Agreement is divided into two work plans. Work Plan 1 covers a Full Cost Recovery and User Fee Study for the Master Fee Schedule Update, encompassing all City departments’ cost-recoverable fees across public safety, fire, public works, recreation, building, and planning, among others. Work Plan 2 covers a Development Impact Fee Nexus Study, which will update the City’s impact fee program across five fee categories — fire facilities and equipment, municipal facilities and equipment, offsite street improvement program, park land and improvements, and police facilities and equipment — and must satisfy the reasonable relationship (“nexus”) requirements of the California Mitigation Fee Act (Gov.
Code, § 66000 et seq.).
The original Agreement required all services to be completed by December 31, 2025. As described below, services under both Work Plans remain in progress.
STAFF REPORT:
Agreement Status and Lapse.
NBS formally requested an extension of the Agreement by letter dated July 10, 2026, transmitted to the City on July 13, 2026 — two days before the Agreement’s July 15, 2026 expiration date. The extension was not executed before the term expired, causing the Agreement to lapse by its own terms. In the interim, NBS continued to perform services on Work Plans 1 and 2, and the City paid Invoice No. 202607-2458 in the amount of $1,591.25 on July 28, 2026. The City Attorney has reviewed the situation and prepared a First Amendment and Reinstatement of the 16 Agreement to address the lapse, ratify the intervening work and payment, and restore the contractual relationship on terms that protect the City’s interests going forward. Because the proposed amendment also increases compensation above the amount authorized by Resolution No. 2025-77 and amends a time-of-the-essence completion deadline, City Council approval is required.
Work Plan Status.
Work Plan 1 (User Fee Study) is in active progress and is approximately seventy percent complete. NBS has confirmed an estimated three months to deliver a final report. Work Plan 2 (Development Impact Fee Study) remains in early data collection. NBS has confirmed an estimated eight months to deliver a final report. Both estimates assume timely City responses to NBS data requests. The First Amendment establishes final report dates of December 15, 2026 (Work Plan 1) and May 15, 2027 (Work Plan 2) as time-of-the-essence obligations — dates that provide contingency beyond NBS’s own estimates — and requires all Services to be completed no later than June 30, 2027.
An accompanying Milestone Schedule (Exhibit D) establishes interim target dates to allow ongoing monitoring of progress, and NBS must give the City prompt written notice of any circumstance likely to cause a delay.
FY 2027 Data Refresh and Additional Compensation.
During performance of the services, NBS and
City project management jointly determined that the City’s Master Fee Schedule and impact fee models should be built on the Fiscal Year 2026-27 adopted budget data rather than the Fiscal Year 2025-26 data originally used. Reloading the fee models with current budget data requires additional consultant effort estimated at forty-four hours, in the amount of $6,840 at the hourly rates already set forth in the Agreement, bringing the total not-to-exceed amount from $88,615 to $95,455. Because this exceeds the compensation cap authorized by Resolution No. 2025-77, Council approval is required.
Why the User Fee Study and Impact Fee Update Matter.
The City’s Master Fee Schedule and
development impact fee program are important revenue tools that, when properly calibrated to the actual cost of providing services and infrastructure, ensure that fees are legally defensible, equitably distributed, and sufficient to fund City operations and capital needs. Under Article XIII C of the California Constitution, as amended by Proposition 26, a charge that exceeds the reasonable costs of the governmental activity is generally a tax requiring voter approval. Under the Mitigation Fee Act, development impact fees must be supported by a nexus study demonstrating a reasonable relationship between the fee, the need for the improvement, and the development project. Outdated fee schedules and unsupported impact fees expose the City to legal challenge and result in cost subsidies by the General Fund.
Downstream Timeline — Impact Fee Adoption.
Once NBS delivers the final Development Impact
Fee Nexus Study (Work Plan 2), adopting the associated fees requires additional steps under state law.
Government Code section 66016.5 requires that an impact fee nexus study be adopted at a public hearing with at least 30 days’ notice before the associated fee is adopted, and Government Code section 66017 provides that a new or increased fee on a development project takes effect no sooner than 60 days following final action. Adoption of the fees is also subject to the notice and hearing procedures in Government Code sections 66016 and 66018. Staff estimates that updated impact fees could take effect no earlier than approximately 90 days after receipt of the final Work Plan 2 report, placing the earliest effective date at approximately August 2027.
Key Terms of the First Amendment and Reinstatement.
The proposed First Amendment and
Reinstatement, reviewed and approved as to form by the City Attorney, accomplishes the following:
Reinstates the Agreement effective July 15, 2026.
Ratifies all services performed and payments made during the lapse period, including Invoice No. 17 202607-2458 ($1,591.25) paid July 28, 2026.
Extends the Agreement term through July 15, 2027.
Amends Section 1.C to establish new time-of-the-essence final report dates of December 15, 2026 (Work Plan 1) and May 15, 2027 (Work Plan 2), and to require all Services to be completed no later than June 30, 2027.
Adds Exhibit C (NBS’s July 10, 2026 letter), which defines the additional scope of services.
Adds Exhibit D (Milestone Schedule) with interim target dates for both Work Plans and a written notice-of-delay obligation.
Increases Maximum Compensation from $88,615 to $95,455, attributable solely to the additional services, at the hourly rates already in the Agreement.
Confirms the Fiscal Year 2026-27 appropriation and NBS’s current insurance coverage, including coverage for the lapse period.
Reserves all City rights and remedies, including any arising from NBS’s failure to complete the Services by the original December 31, 2025 deadline, and provides that the City’s execution is not consent to any further extension of the term or increase in compensation.
Questions Received from Individual Council Members.
Before this agenda item was finalized,
individual Council members raised three questions. Staff obtained written responses from NBS and responded to each member directly. The responses are summarized below for the benefit of the full Council and the public:
Payments since July 15, 2026:
One payment has been made — Invoice No. 202607-2458 for $1,591.25, paid July 28, 2026, for services rendered on Work Plans 1 and 2.
Insurance certificates:
NBS has provided current certificates of insurance and endorsements, reviewed and confirmed by the City’s Risk Manager to provide continuous coverage through the lapse period and the extended term.
Milestone dates:
NBS has confirmed estimated completion timelines of approximately three months for Work Plan 1 and approximately eight months for Work Plan 2. The First Amendment establishes final report dates of December 15, 2026 (Work Plan 1) and May 15, 2027 (Work Plan 2) as time-of-the- essence obligations, together with interim target dates in the Milestone Schedule (Exhibit D).
STAFF RECOMMENDATION:
It is recommended that the City Council:
1 .
Adopt Resolution No. 2026
-___:
Authorizing the City Manager to execute a First Amendment and Reinstatement of Professional Services Agreement with NBS Government Finance Group, reinstating the Agreement effective July 15, 2026, ratifying work performed and payments made during the lapse period, extending the term through July 15, 2027, establishing final report dates of December 15, 2026 (Work Plan 1) and May 15, 2027 (Work Plan 2) as time-of-the-essence obligations, adding Exhibit C (Consultant’s July 10, 2026 letter) and Exhibit D (Milestone Schedule), and increasing the Maximum Compensation from $88,615 to $95,455.
PREPARED BY:
Michael Elm, Special Assistant to the City Manager
- Economic Development and Strategic Initiatives
REVIEWED BY:
Patrick Enright, City Attorney
18 APPROVED BY:
Bret Prebula, City Manager
ATTACHMENTS:
1. Resolution Amendment to NBS Government Finance
2. Amendment to NBS Agreement for Nexus Study
19 RESOLUTION NO. 2026-___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUISUN CITY
AUTHORIZING THE CITY MANAGER TO EXECUTE A FIRST AMENDMENT
AND REINSTATEMENT OF THE PROFESSIONAL SERVICES AGREEMENT
WITH NBS GOVERNMENT FINANCE GROUP FOR A NEXUS STUDY AND
DEVELOPMENT IMPACT FEE UPDATE, AND INCREASING THE
MAXIMUM COMPENSATION TO $95,455
WHEREAS, on July 15, 2025, the City Council adopted Resolution No. 2025-77, authorizing the City Ma nager to execute a Professional Services Agreement (the "Agreement") with NBS Government Finance Group, DBA NBS ("Consultant") for a Nexus Study of Master Fee Schedule and Development Impact Fee Update, in an amount not to exceed $88,615; and WHEREAS, the Agreement was executed by the parties on July 24, 2025, with an Effective Date of July 15, 2025, a term running through July 15, 2026, and a requirement that all services be completed by December 31, 2025; and
WHEREAS, the services under both Work Plans 1 and 2 remain incomplete; Consultant requested an extension by letter dated July 10, 2026, before the term expired, but the parties did not execute a written extension before July 15, 2026, causing the Agreement to lapse by its own terms; and
WHEREAS, notwithstanding the lapse, Consultant continued to perform services and the City made payment of Invoice No. 202607 -2458 in the amount of $1,591.25 on July 28, 2026, which the parties desire to ratify; and
WHEREAS, during performance of the services, Consultant and City project management jointly determined to reload the fee models with the City's Fiscal Year 2026 -27 adopted budget data in order to produce a study based on current financial data, which requires $6,840 in additional consultant effort at the hourly rates already set forth in the Agreement; and WHEREAS, the addition of $6,840 increases the Maximum Compensation from $88,615 to $95,455, which exceeds the authorization in Resolution No. 2025-77 and requires additional City Council authorization; and
WHEREAS, the parties desire to reinstate the Agreement effective July 15, 2026, ratify work performed and payments made during the lapse period, extend the term through July 15, 2027, establish final report dates of December 15, 2026 for Work Plan 1 and May 15, 2027 for Work Plan 2 as time -of-the-essence obligations with an associated milestone schedule, require completion of all services no later than June 30, 2027, and increase the Maximum Compensation to $95,455; and
WHEREAS, the City has confirmed that sufficient funds have been appropriated in the City's Fiscal Year 2026 -27 budget for the services and compensation provided for in the First Amendment and Reinstatement; and
WHEREAS, the City Attorney has reviewed and approved the First Amendment and Reinstatement as to form.
20 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Suisun City, as follows:
1. The foregoing recitals are true and correct and are incorporated herein by this reference.
2. The City Council hereby approves the First Amendment and Reinstatement of Professional Services Agreement with NBS Government Finance Group, DBA NBS, in substantially the form on file with the City Clerk, and authorizes the City Manager to execute the Firs t Amendment and Reinstatement on behalf of the City, subject to final approval as to form by the City Attorney.
3. The City Council hereby ratifies all services performed by Consultant and all payments made by the City from July 15, 2026 through the date of this Resolution, including payment of Invoice No. 202607-2458 in the amount of $1,591.25 made on July 28, 2026. Services performed and payments made after the date of this Resolution are governed by Section 2 of the First Amendment and Reinstatement as approved by this Resolution.
4. The total Maximum Compensation under the Agreement, as amended, shall not exceed Ninety-Five Thousand Four Hundred Fifty-Five Dollars ($95,455). This authorization supersedes and replaces the $88,615 authorization in Resolution No. 2025-77 for purposes of the Agreement, as amended.
5. The City Manager is authorized to take all necessary actions to implement the First Amendment and Reinstatement and complete the scope of work in coordination with City staff, including executing administrative modifications to the Milestone Schedule attached as Exhibit D to the First Amendment and Reinstatement; provided, however, that no such modification shall alter the final report dates of December 15, 2026 (Work Plan 1) or May 15, 2027 (Work Plan 2), extend the term of the Agreement, or increase the Maximum Compensation, each of which requires a further written amendment signed by both parties and further City Council authorization.
6. This Resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED by the City Council of the City of Suisun City at a regular meeting held on September 15, 2026, by the following vote:
AYES: Council Members: _______________________________
NOES: Council Members: _______________________________
ABSTAIN: Council Members: _______________________________ ABSENT: Council Members: _______________________________ WITNESS, my hand and seal of said City this 15th day of September 2026. ___________________________________
Anita Skinner
City Clerk
21 FIRST AMENDMENT TO AND REINSTATEMENT OF
PROFESSIONAL SERVICES AGREEMENT
(NBS Government Finance Group — Nexus Study and Development Impact Fee Update) This First Amendment to and Reinstatement of Professional Services Agreement (this “Amendment”) is dated September ____, 2026, and is between the City of Suisun City, a California municipal corporation (“City”), and NBS Government Finance Group, DBA NBS, a California corporation (“Consultant”). City and Consultant are sometimes referred to in this Amendment as the “Parties,” and individually as a “Party.”
RECITALS
A. On July 15, 2025, the City Council adopted Resolution No. 2025-77, which authorized the City Manager to execute a profe ssional services agreement with Consultant, in a form approved by the City Attorney, for the purpose of completing a Nexus Study and Development Impact Fee Update, in an amount not to exceed $88,615.
B. Pursuant to that authorization, the Parties entered into that certain Professional Services Agreement, executed on July 24, 2025, with an Effective Date of July 15, 2025 (the “Original Agreement”). The Original Agreement is incorporated into this Amendment by this reference. Capitalized terms used but not de fined in this Amendment have the meanings given in the Original Agreement.
C. Section 1.C of the Original Agreement required Consultant to perform all Services by December 31, 2025. Section 2 of the Original Agreement provided that the term commenced on the Effective Date and would expire one year after the Effective Date, that is, on July 15, 2026, and further provided that the Parties could extend the term by mutual written consent if necessary to complete the Services.
D. By letter dated July 10, 2026, transmitted to the City on July 13, 2026, and addressed to the City’s Deputy City Manager, Consultant requested a one-year extension of the term to July 15, 2027, and an increase in the project budget in the amount of $6,840 for additional services. A copy of that letter is attached as Exhibit C.
E. The City did not execute Consultant’s July 10, 2026 letter, and the Parties did not otherwise execute a written extension of the term, before July 15, 2026. The Original Agreement therefore expired by its terms on July 15, 2026.
F. As described in Consultant’s July 10, 2026 letter, Work Plan 1 (Full Cost Recovery and User Fee Study for Master Fee Schedule Update) is approximately seventy percent complete, and Work Plan 2 (Development Impact Fee Study) is in the in itial phases of data collection. The Services described in Exhibit A to the Original Agreement have not been completed.
G. Consultant advises that issues were identified in the Fiscal Year 2026 budget and staffing data set on which the fee models were init ially built, and that Consultant’s project team and the City’s project management team determined that the fee models should be 22 reloaded using the City’s Fiscal Year 2027 adopted budget and staffing information as the cost basis for the fee analysis. Consultant estimates the additional effort required for that work at forty -four hours, for an additional cost of $6,840 at the hourly rates set forth in Exhibit B to the Original Agreement.
H. The City desires to reinstate the Original Agreement, extend its term, establish new dates for performance, and increase the Maximum Compensation so that the Services may be completed. Consultant desires to complete the Services on the terms set forth in this Amendment.
I. On September 15, 2026, the City Council adopted Resolution No. 2026 -____, which authorized the City Manager to execute this Amendment and increased the not-to-exceed amount authorized for the Services to $95,455.
J. Section 24 of the Original Agreement provides that the Original Agreement may not be amended except in a writing signed by both Parties.
NOW, THEREFORE, in consideration of the mutual covenants contained in this Amendment, and for other good and valuable consideration, the receipt and sufficiency of which are acknowledged, the Parties agree as follows:
1. Reinstatement.
The Original Agreement is reinstated and restored to full force and effect as of July 15, 2026 (the “Reinstatement Date”), as amended by this Amendment. The Parties intend that the Original Agreement, as amended, shall be construed as having remained continuously in effect from the Effective Date without lapse or interruption, and that no gap in coverage, obligation, or protection shall be deemed to have existed between July 15, 2026 and the date of this Amendment.
2. Ratification of Interim Services and Payments.
The Parties ratify, confirm, and approve all Services performed by Consultant, and all payments made by City to Consultant, during the period from July 15, 2026 through the date of this Amendment (the “Interim Period”) , including without limitation payment of Invoice No. 202607 - 2458 in the amount of $1,591.25 made on July 28, 2026. All such Services shall be deemed to have been performed under, and shall be governed in all respects by, the Original Agreement as amended by this Amendment, including without limitation the standard of performance in Section
1.D, the indemnification obligations in Section 8, and the insurance obligations in Section 9.
Consultant represents and warrants that it maintained in full force and ef fect during the Interim Period all insurance required by Section 9 of the Original Agreement, and shall provide City with certificates of insurance and endorsements evidencing that coverage concurrently with its execution of this Amendment.
3. Term of Agreement.
23 Section 2 of the Original Agreement is amended to provide that the term of the Agreement shall commence on the Effective Date and shall expire on July 15, 2027, unless further extended or earlier terminated as provided in Section 12 of the Origin al Agreement. Any provision of the Original Agreement stating a different expiration date is amended accordingly. Except as so amended, the remaining provisions of Section 2 of the Original Agreement remain unchanged and in full force and effect.
4. Time for Performance.
Section 1.C of the Original Agreement is amended and restated in its entirety to read as follows:
“C. Time for Performance. Consultant shall perform the Services in accordance with the milestone schedule attached as Exhibit D. Without limiting the foregoing, Consultant shall deliver the final report for Work Plan 1 (Full Cost Recovery and User Fee Study for Master Fee Schedule Update) no later than December 15, 2026, shall deliver the final report for Work Plan 2 (Development Impact Fee Study) no later than May 15, 2027, and shall perform all Services no later than June 30, 2027.”
Consultant shall notify the City Representative in writing promptly upon becoming aware of any circumstance that is likely to delay any date set forth in Section 1. C or in Exhibit D, and shall identify the cause of the anticipated delay and the measures Consultant proposes to take to recover the schedule.
5. Additional Services.
The Scope of Services set forth in Exhibit A to the Original Agreement is supplemented to include the additional services described in Consultant’s July 10, 2026 letter attached as Exhibit C, consisting of reloading the City’s budget and staffing data into the fee models to reflect the City’s Fiscal Year 2027 adopted information as the cost basis for the fee analysis. Except as expressly supplemented by this Section, the Scope of Services remains unchanged.
6. Compensation.
Section 3.A of the Original Agreement is amended to increase the Maximum Compensation from $88,615 to $95,455, such that in no event shall the total amount paid for services rendered by Consultant under the Agreement exceed the sum of Ninety -Five Thousand Four Hundred Fifty - Five Dollars ($95,455) (the “Maximum Compensation”) for such Services. Any provision of the Original Agreement stating the prior Maximum Compensation amount is amended accordingly.
The increase in Maximum Compensation effected by this Section is $6,840 and is attributable solely to the additional services described in Section 5. Consultant shall perform t he additional services at the hourly rates set forth in Exhibit B to the Original Agreement, which rates remain unchanged. The Maximum Compensation is inclusive of all labor, materials, and other costs, as provided in Sections 3.A and 3.B of the Original Agreement.
7. Appropriation.
24 City represents that funds sufficient for payment of Consultant’s Services during Fiscal Year 2026- 27 have been appropriated and are available in the City’s adopted budget. Section 22 of the Original Agreement (Non-Appropriation of Funds) remains in full force and effect with respect to any subsequent fiscal year.
8. Reservation of Rights; No Waiver.
Except as expressly set forth in this Amendment, nothing in this Amendment constitutes a waiver, release, or relinquishment of any right, claim, or remedy of the City under the Original Agreement, including without limitation any right or remedy arising from Consultant’s failure to perform all Services by December 31, 2025 as originally required. Section 27 of the Original Agreement (Time of the Essence) remains in full force and effect and applies to the dates established by Section 4 of this Amendment. The City’s execution of this Amendment shall not be construed as a course of dealing, or as consent to any further extension of the term or increase in the Maximum Compensation, each of which requires a further written amendment signed by both Parties and, as applicable, further City Council authorization.
9. Exhibits.
Exhibits C and D are attached to and incorporated into this Amendmen t by this reference, and upon execution of this Amendment shall constitute part of the Original Agreement for all purposes, including Section 23 of the Original Agreement. If any inconsistency exists or arises between a provision of the Original Agreement or this Amendment and a provision of any exhibit, the provisions of the Original Agreement and this Amendment shall control; provided, however, that the dates established by Section 4 of this Amendment shall control over any inconsistent date set forth in Exhibit D.
• Exhibit C — Consultant’s letter dated July 10, 2026 (Extension and Project Budget Amendment Request).
• Exhibit D — Milestone Schedule.
10. Effect of Amendment.
Except as expressly amended by this Amendment, all terms, covenants, and conditions of the Original Agreement remain unchanged and in full force and effect, and the Parties ratify and confirm the Original Agreement as amended. In the event of any conflict between the Original Agreement and this Amendment, this Amendment control s. This Amendment, together with the Original Agreement and all exhibits, constitutes the entire agreement of the Parties with respect to its subject matter.
11. Counterparts; Electronic Signatures; Authority.
This Amendment may be executed in multiple cou nterparts, all of which shall be deemed an original and all of which together shall constitute one and the same instrument. Signatures delivered electronically or by facsimile shall have the same force and effect as original signatures.
Each person executi ng this Amendment on behalf of a Party warrants that he or she is duly authorized to do so and that, by such execution, that Party is formally bound to the provisions of this Amendment.
25 The Parties, through their duly authorized representatives, are sign ing this Amendment on the date stated in the introductory clause.
City:
City of Suisun City,
a California municipal corporation
By: ______________________________________
Name: Bret Prebula
Title: City Manager
ATTEST:
By: ______________________________________
Name: Anita Skinner
Title: City Clerk
APPROVED AS TO FORM:
By: ______________________________________
Name: Patrick Enright
Title: City Attorney
APPROVED AS TO FISCAL IMPACT:
By: ______________________________________
Name: ____________________________________
Title: Finance Director
Consultant:
NBS Government Finance Group, DBA NBS,
a California corporation
By: ______________________________________
Name: ____________________________________
Title: ____________________________________
Proof of authority to bind the contracting party is required.
26 EXHIBIT C
CONSULTANT’S LETTER DATED JULY 10, 2026
(Extension and Project Budget Amendment Request)
Consultant’s July 10, 2026 letter follows.
27 EXHIBIT D
MILESTONE SCHEDULE
Consultant shall perform the Services in accordance with the following schedule. Time is of the essence as to each date identified below as a time-of-the-essence date. The remaining dates are target dates established for progress monitoring. Consultant shall notify the City Representative in writing promptly upon becoming aware of any circumstance likely to delay any date set forth below.
Work Plan 1 — Full Cost Recovery and User Fee Study
• Completion of fee model reload using Fiscal Year 2026-27 adopted budget and staffing data (target): October 15, 2026
• Delivery of administrative draft report to City (target): November 13, 2026 • Delivery of final report to City (time of the essence): December 15, 2026 • Presentation to City Council: at a regular City Council meeting in January 2027, on a date set by the City
Work Plan 2 — Development Impact Fee Study
• Completion of data collection (target): December 15, 2026 • Delivery of administrative draft nexus study to City (target): March 15, 2027 • Delivery of final nexus study to City (time of the essence): May 15, 2027 • Presentation to City Council: at a regular City Council meeting in June 2027, on a date set by the City
• Completion of all remaining Services (time of the essence): June 30, 2027
28 AGENDA ITEM NO. 10.
AGENDA TRANSMITTAL
MEETING DATE:
September 15, 2026
AGENDA ITEM:
Council Approval of Recommendation Authorizing the Solano Transportation Authority (STA) Executive Director to Enter into an Agreement with Transportation Concepts for the Operations and Maintenance Services of the Suisun City Microtransit Program for a Four-Year Term with up to Two Additional One-Year Options - (Thompson: Solano Transportation Authority).
FISCAL IMPACT:
Approval of the recommended Operations and Maintenance contract with Transportation Concepts is in the amount of $3,462,477, effective January 1, 2027, through calendar year 2030.
STRATEGIC PLAN:
Community Appeal, Sustainability and Stewardship,and Community Vibrancy
BACKGROUND:
Transportation Concepts operates the Suisun City Microtransit service under a contract that expires on December 31, 2026. To ensure continuity of transit operations in Suisun City, STA staff issued a Request for Proposals (RFP) 2026-03 on March 20, 2026, for the operations and maintenance of the Suisun City Microtransit program.
The RFP includes a four-year base term with two optional one-year extensions, for a potential contract term of six years. STA staff conducted a pre-proposal conference on March 27, 2026, with several firms attending both in person and virtually. Requests for clarifications and questions regarding the RFP were due on April 3, 2026. Staff received 21 questions related to the solicitation and posted responses to the STA website on April 10, 2026.
STAFF REPORT:
Proposals for bidders were due on May 1, 2026, and staff received two proposals and deemed both firms responsive. On May 13, 2026, STA staff, along with Suisun City Public Works Director Nouae Vue
and STA consultant Jim MacElroy, conducted interviews that were held at the STA office building.
Both Transportation Concepts and Via participated in the interview process and were evaluated on the following criteria:
1 .
Ability to perform the work based on experience with similar projects; 2 .
Experience and qualifications of assigned staff and personnel; and 3 .
Approach to the scope of work, cost control, and quality of service.
Based on the proposals received and the information presented during the interviews, the selection panel determined that Transportation Concepts provided the best value proposal.
STAFF RECOMMENDATION:
Authorize the Solano Transportation Authority (STA) Executive Director to Enter into an Agreement with Transportation Concepts for the Operations and Maintenance Services of the Suisun City Microtransit Program for a Four-Year Term with up to Two Additional 29 One-Year Options.
PREPARED BY:
Brandon Thomson, Transit Mobility Coordinator
REVIEWED BY:
Nouae Vue, Public Works Director
APPROVED BY:
Bret Prebula, City Manager
ATTACHMENTS:
1. A Request for Proposals 2026-03 for Suisun City Transit Services and Maintenance 30 Sincerely,
Solano Transportation Authority
Member Agencies:
Benicia ♦ Dixon ♦ Fairfield ♦ Rio Vista ♦ Suisun City ♦ Vacaville ♦ Vallejo ♦ Solano County
423 Main Street, Suisun City, CA 94585-2473 ♦ Phone (707) 424-6075 / Fax (707) 424-6074 Email: [email protected] ♦ Website: sta.ca.gov
March 20, 2026
RE: Request for Proposals 2026-03 for Suisun City Transit Services and Maintenance Services
Dear Contractors:
The Solano Transportation Authority (STA) invites contractors providing transit operation and maintenance services to submit a proposal for the Suisun City Transit Services and Maintenance Services.
To obtain a copy of the full Request for Proposals (RFP), please download the RFP as a PDF file from the STA website: https://sta.ca.gov/work-with-sta/procurement-opportunities/ or call the STA at (707) 424-6075.
The RFP describes the project, presents the requirements of the Contractor, and outlines the criteria that will be used to evaluate the RFP.
Qualified firms are invited to submit one (1) hard copy and one (1) digital copy (flash drive) of your Proposal to the STA office no later than 4:00 PM on May 1, 2026, addressed to:
Attn: Brandon Thomson
Senior Transit Mobility Coordinator
Solano Transportation Authority
423 Main Street
Suisun City, CA 94585
Note that this deadline is firm and late submittals will not be accepted. RFP’s will be reviewed and, if needed, the firms/teams whose qualifications most closely meet the STA’s needs will be invited to interview on or about the week of May 11, 2026.
Daryl K. Halls Executive Director
31 32
REQUEST FOR PROPOSALS
(RFP #2026-03)
For the
Suisun City Transit and Maintenance Services
In
The City of Suisun City
Release Date: March 20, 2026
RESPONSES DUE:
4:00 PM, Friday, May 1, 2026
One (1) complete hard copy and one digital copy (flash drive) of each response must be received before 4:00 p.m. PST on May 1, 2026
Solano Transportation Authority
423 Main Street
Suisun City, CA 94585-2473
33 Table of Contents
DISCLOSURE........................................................................................................................................... 1 PROTEST AND APPEALS ..................................................................................................................... 1 INTRODUCTION..................................................................................................................................... 2 SOLICITATION SCHEDULE ............................................................................................................... 2 SCOPE OF WORK ................................................................................................................................... 2 COMMUNICATIONS ............................................................................................................................. 2 PROJECT MANAGER AND PROCURING AGENCY ....................................................................... 2 PROPOSER COMMUNICATIONS AND REQUESTS........................................................................ 2 ADDENDA TO RFP ............................................................................................................................. 2 INSTRUCTIONS TO CONTRACTOR ................................................................................................. 3 RFP REQUIREMENTS ........................................................................................................................... 3 PROPOSAL SUBMITTAL PACKAGING REQUIREMENTS .......................................................... 3 PACKAGE NO. 1: TECHNICAL PROPOSAL ................................................................................. 4 TECHNICAL PROPOSAL ................................................................................................................... 4 PACKAGE NO. 2: PRICE PROPOSAL ............................................................................................. 5 PRICE PROPOSAL ............................................................................................................................. 5 PROPOSAL EVALUATION, NEGOTIATION, AND SELECTION................................................. 7 TECHNICAL QUALIFICATIONS EVALUATION FACTORS .......................................................... 7 SUCCESSFUL CONTRACTOR ............................................................................................................ 7
List of Attachments
Attachment A – Scope of Work
Attachment B – STA Sample Standard Contractor Contract
34 1
DISCLOSURE
The master copy of each response to this RFF shall be retained for official files and will become a public record after the award of a contract unless the qualifications or specific parts of the qualifications can be shown to be exempt by law (Government C ode section 6250 et seq.). Each Responding Firm may clearly label part of a submittal as "CONFIDENTIAL" if the Responding Firm agrees to indemnify and defend the STA for honoring such a designation. The failure to so label any information that is released by the STA shall constitute a complete waiver of all claims for damages caused by any release of the information. If a public records request for labeled information is received by the STA, the STA will notify the Responding Firm of the request and delay a ccess to the material until seven working days after notification to the Responding Firm. Within that time delay, it will be the duty of the Responding Firm to act in protection of its labeled information. Failure to so act shall constitute a complete waiver.
PROTEST AND APPEALS
Any actual or prospective bidder, offeror, or contractor who is aggrieved in connection with the Solicitations or Notice of Intent to Award a contract may protest to the Executive Director. The protest shall be submitted in writing to the Executive Director within seven (7) working days after such aggrieved person or company knows or should have known of the facts giving rise thereto. All letters of protest shall clearly identify the reasons for the protest. The protest also must state the law, rule, regulation, or policy upon which the protest is based. The Executive Director shall issue a written decision within ten (10) working days after receipt of the protest. The decision shall state the reason for the action taken and inform the protester that a request of further administrative appeal of an adverse decision must be submitted in writing to the Clerk of the STA Board of Directors within seven (7) working days after receipt of the decision by the Executive Director. 35 2
INTRODUCTION
The Solano Transportation Authority (STA) is seeking a contractor (Contractor) to provide transit services and maintenance of transit service vehicles within the City of Suisun City and the surrounding area. In general, the services to be provided are existing fixed route and General Public Dial -a-Ride, customer service, dispatch, vehicle maintenance, and daily servicing. STA anticipates that the contract will commence on January 1, 2027, continuing for four years, with two one-year options. This Request for Proposals (RFP) is for operations, certain administrative functions, daily servicing, and revenue vehicle maintenance.
The City of Suisun City (City) is in Solano County, California, which is in the North Bay Area of the San Francisco Bay Area (www.suisun.com). The City has contracted with the Solano Transportation Authority (www.sta.ca.gov) to manage and operate the service.
SOLICITATION SCHEDULE
SCOPE OF WORK
Contractors’ proposal shall be based on the attached Scope of Work (Attachment A). Insurance requirements are attached (Attachment B).
COMMUNICATIONS
PROJECT MANAGER AND PROCURING AGENCY
For this procurement, the Project Manager’s contact information is as follows:
Brandon Thomson, Project Manager
Solano Transportation Authority
423 Main Street
Suisun City, CA 94585
Main Telephone Number: (707) 424-6075
Email: [email protected]
PROPOSER COMMUNICATIONS AND REQUESTS
All correspondence, communication, and/or contact regarding any aspect of this solicitation shall be only with the Project Manager or his/her designated representative.
ADDENDA TO RFP
STA reserves the right to amend the RFP at any time. Any amendments to or interpretations of the RFP shall be described in addenda.
Activity Date
RFP Issued March 20, 2026
Mandatory Pre-Proposal Conference March 27, 2026, 2:00 p.m.
Requests for Clarification/Questions due from Proposers April 3, 2026, 4:30 p.m.
STA Response to Requests for Clarification/Questions Issued by April 10, 2026.
Proposals due from Proposers May 1, 2026, 4:00 p.m.
Interviews Week of May 11, 2026
Bid Opening May 15, 2026
Contract Award May 22, 2026
Notice to Proceed May 22, 2026
Service Start Date under New Contract January 1, 2027
36 3
INSTRUCTIONS TO CONTRACTOR
Sealed proposals for the provision of City of Suisun Transit Operation Services must be received as specified and labelled as follows:
Brandon Thomson, Project Manager
Solano Transportation Authority
423 Main Street
Suisun City, CA 94585
Attn: Suisun Transit Services Proposal
Proposals and subsequent offers shall be valid for a period of 90 days.
RFP REQUIREMENTS
A package shall be addressed to the Project Manager and must, at a minimum, contain the following, in the order listed below.
1) Letter of transmittal
a. Identification of the offering firm(s), including name, address, and telephone number of each firm.
b. Proposed working relationship among offering firms (e.g., prime/sub), if applicable. c. Name, title, address, and telephone number of contact person during the period of proposal evaluation.
d. A statement to the effect that the proposal shall remain valid for a period of not less than 60 days from the date of submittal: and
e. Signature of a person authorized to bind the offering firm to the terms of the proposal.
2) Qualifications Statement
3) Implementation Program
a. Proposed Management Plan
b. Proposed Start-up Plan
4) Forms
a. Acknowledgement of receipt of RFP addenda, if any.
5) Separately Sealed Price Proposal
Proposals shall be submitted in 8-1/2” x 11” size. Offers should be typed, double-sided, and should not include any unnecessarily elaborate or promotional material. Lengthy narratives are discouraged, and presentations should be brief and concise.
PROPOSAL SUBMITTAL PACKAGING REQUIREMENTS
Proposals shall be submitted in two (2) separately sealed packages defined below. Each package shall be marked as specified below and shall contain all the proposal documents for which the package is required to be marked.
The two packages can be delivered in one box. These same requirements shall apply to any Best and Final Offers which may be requested.
37 4
PACKAGE NO. 1: TECHNICAL PROPOSAL
STA RFP#
1. Letter of Transmittal
2. Technical Proposal
3. Forms
4. SUBMITTED BY:
(Contractor’s name and address)
For Package 1, Proposer must provide one (1) original and one (1) copy on a flash drive; No cost, price, or financial information of any kind shall be included in Package No. 1.
TECHNICAL PROPOSAL
Contractor Qualifications Statement
This section of the proposal establishes the ability of the Contractor to provide the required services.
Management Plan
Provide a description of the understanding of the work to be performed, including but not limited to:
1) An action plan to achieve the start date.
2) A graph/chart showing the phases or timeline of implementation of work. 3) An organizational chart showing the level of staffing required to meet the requirements of the proposal for start-up and ongoing operations.
4) Provide resumes for key personnel.
5) Descriptions of the key positions necessary and a description of the duties.
Operations Plan
The Contractor shall describe the strategy for implementing services, including procedures to ensure service delivery, dispatch, road supervision, and emergency and incident procedures. The following should be the minimum included in the Plan, along with other elements that Contractor deems significant for meeting the service requirements and expectations of the RFP:
1) Describe the reporting structure and include an organizational chart. 2) Describe how dispatchers will schedule demand response rides and route deviation requests and track data.
Safety Program
Provide a summary copy of Contractor’s Safety Program. Safety Programs may include, but are not limited to, customer relations, defensive driving, refresher training, safety meetings, and safety incentives
Training Program
Provide a description of the training that will be provided to each operator and other personnel, as applicable.
Vehicle Maintenance
The Contractor shall maintain all vehicles and sub -components. All parts, materials, tires, lubricants, fluids, oils, and procedures used by Contractor on all Suisun vehicles. Equipment shall meet or exceed Original Equipment Manufacturer (OEM) Specificati ons and Requirements. All parts installed by Contractor on Suisun vehicles and equipment shall become property of Suisun City. The Contractor shall adhere to the vehicle manufacturer’s recommended maintenance programs.
38 5
Contractor shall ensure that staff are appropriately trained in any computer-based programs or applications necessary to provide service, reporting, or other functions under the contract. Employees must be conversant in technology adequate to utilize computer tablets and other components necessary for micro transit-dispatched rides. STA uses the Routing Company’s scheduling for dial-a-ride scheduling and a mobile application named Pingo.
Start-Up Plan
The CONTRACTOR shall provide a plan of how all transition and start-up tasks shall be completed.
Job Classification and Wage Scales
Provide a list of positions needed to fulfill the requirements of this RFP and document the duties of each position. List the anticipated salaries, wages, and benefits for each.
PACKAGE NO. 2: PRICE PROPOSAL
STA RFP#
1. Annual Price Proposal Form
2. Pricing Schedule
3. Supporting Data
4. SUBMITTED BY:
(Contractor’s name and address)
For Package No. 2, Proposer must provide one (1) original and one (1) copy on a flash drive.
Contractor shall provide its price proposal in a separate, sealed envelope in its submittal package.
PRICE PROPOSAL
Annual Total Price Proposal
The Contractor is required to complete and execute the following “Annual Total Price Proposal” form.
Contractor shall provide its price proposal in a separate, sealed envelope in its submittal package.
Annual Price Proposal Form:
CONTRACTOR:
Base Year 1 YR 2027 (January 1, 2027 – December 31, 2027) Beginning Level of Service
Fixed Cost
Annual Variable Cost
Start Up Expense
Base Year 1 Total Maximum Obligation
Base Year 2 YR 2028 (January 1, 2028 – December 31, 2028) Beginning Level of Service
Fixed Cost
Annual Variable Cost
Base Year 2 Total Maximum Obligation
39 6
Base Year 3 YR 2029 (January 1, 2029 – December 31, 2029) Beginning Level of Service
Fixed Cost
Annual Variable Cost
Base Year 3 Total Maximum Obligation
Base Year 4 YR 2030 (January 1, 2030 – December 31, 2030) Beginning Level of Service
Fixed Cost
Annual Variable Cost
Option Year 2 Total Maximum Obligation
NAME:
SIGNATURE:
DATE:
TELEPHONE NUMBER:
Pricing Schedule
In addition to the Total Annual Price Proposal form, Contractor shall submit a detailed Pricing Schedule, showing a breakdown of all costs associated with the Total Annual Price Proposal form. Contractor shall submit line-item costs that reconcile to the summary costing in the Total Annual Price Proposal. The details in the budget line-item pricing shall include, but not be limited to:
• Salaries and benefits individually reported for each personnel position. • Overtime budget.
• Uniforms.
• Office supplies.
• Operational supplies.
• Insurance for each of the required coverages.
• Phone and internet costs.
• Supplies.
• Training.
• Travel.
Option Year 1 YR 2031 (January 1, 2031 – December 31, 2031) Beginning Level of Service
Fixed Cost
Annual Variable Cost
Option Year 2 Total Maximum Obligation
Option Year 2 YR 2032 (January 1, 2032 – December 31, 2032) Beginning Level of Service
Fixed Cost
Annual Variable Cost
Option Year 2 Total Maximum Obligation
40 7
• Professional services.
• Maintenance.
• Overhead and profit.
For purposes of pricing services and supporting equipment and supplies, STA shall be responsible for purchasing vehicles (revenue and support vehicles). Contractor is responsible for all normal daily servicing activities, including but not limited to vehicle exterior cleaning, daily vehicle cleaning, fueling, and farebox removal.
PROPOSAL EVALUATION, NEGOTIATION, AND SELECTION
Selection will be made based on the highest quality of service proposed that best matches the requirements of the RFP.
TECHNICAL QUALIFICATIONS EVALUATION FACTORS
The basis for selection is set forth below.
Criteria
Ability to perform work based on experience with similar projects Experience and qualifications of staff and assigned personnel Approach to Work Scope, Cost Control and Quality of Service
Ability to perform work based on experience with similar transit projects:
• Demonstrated ability to execute the Scope of Work
• Demonstrated capability and performance with similar projects, including a record for on-time performance and safety
• Demonstrated success in providing timely, responsive customer service • May include client references and past performance
Experience and Qualifications of Staff and Assigned Personnel:
• Knowledge of and experience with delivery of public transit services • Qualifications, knowledge, and experience of proposer’s management staff working on this project
• Capability of and plans for providing qualified and well-trained staff and personnel for the services to be provided
• Understanding of the staffing needs and requirements for providing services
Approach to Work Scope, Cost Control, and Quality of Service:
• Management approach
• Commitment to providing excellent customer service and service delivery • Commitment to safety
• Commitment to employee recruitment and retention
SUCCESSFUL CONTRACTOR
A successful contractor will be expected to enter into a formal agreement with STA for the provision of services. Upon selection, the successful Contractor shall receive a proposed agreement for review and signature. The sample agreement may contain terms and conditions that will not be included in the final agreement for this procurement, which for example those related specifically to an FTA procurement.
41 42
ATTACHMENT A
RFP 2026-03 Suisun City Transit Services and Maintenance Services
SCOPE OF WORK
This Scope of Work is to provide transit service within the City of Suisun and access certain locations in the immediate vicinity. Proposals should reflect flexibility to adjust costs and services as needed.
Service is expected to commence on or about January 1, 2027, with the following framework:
1. Local Area Dial-a-Ride Service
One cutaway type vehicle operating from 7am to 7pm weekdays. Will not operate Saturdays, Sundays, and generally recognized federal holidays identified below. DAR service is convenient but cannot handle very many passengers – likely about two to three trips per hour of operation. The service is used by those that otherwise do not have access to, or cannot afford, a personal automobile or other form of transport.
2. Local School Tripper Service
Two cutaway type vehicle operating peak am and peak pm, totaling about eight hours of service per school day.
On non-school days, only one bus is in operation. Bus/buses will run routes designed to move a small number of local school children from certain identified bus stops to bus stops near certain elementary schools. The routes will be fixed with specified bus stops on specified timetables. These trippers are provided to allow the regular DAR service to operate normally when use by school children would otherwise cause overcrowding and missed pickups for other riders during peak times for travel to and from local schools.
No service is offered on Saturdays or Sundays, or on the following holidays:
• New Year’s Day
• Martin Luther King Jr.
• President’s Day
• Memorial Day
• Independence Day
• Labor Day
• Veteran’s Day
• Thanksgiving Day
• Christmas Day
REVENUE SERVICE HOURS
Initially, STA expects to provide the following levels of service and proposals should reflect this base level with the ability to cost effectively add and subtract service, as needed:
DAR Service
Hours per day 12
Days per year 250
Total Annual Hours 3,000
School Tripper
Hours per day* 4.5
Days per year 250
Total Annual Hours 1,125
Total Hours 4,125
*Does not accurately reflect school days. Total Number of Hours is expected to be 1,125 for the entire year. 43 ATTACHMENT A
STA expects to provide certain facilities to the Contractor to be located at STA Headquarters and the Suisun Train Depot in Suisun City, CA:
• vehicle parking and staging areas
• farebox vault storage
• administrative offices
• driver staging area
• dispatching and customer service center
STA will provide the vehicles to be used for transit operations. Below is the anticipated fleet roster for the service.
Contractor shall provide all services, except as otherwise specified or agreed to, necessary to provide a complete transit program as described in this document, including but not limited to drivers, supervision, technology, daily servicing, administration, and management.
Contractor understands that vehicles and equipment provided by STA under this agreement shall be used only to provide services included under this contract.
Contractor shall return all equipment including vehicles when termination of Agreement occurs in the same condition as accepted, less any ordinary wear and tear.
No modifications to STA vehicles, equipment or facilities will be permitted without prior written approval from the STA Transit Mobility Coordinator or his/her designee.
Contractor is responsible for providing all materials, supplies, and/or equipment as normally expected for a transit program.
Contractor shall be entirely responsible for the employment and supervision of operators necessary to perform system operations functions. Contractor shall comply with all applicable Federal and State laws and requirements including but not limited to the mandated Drug and Alcohol Testing Programs and the California Highway Patrol requirements.
Contractor shall provide and maintain clean, identical uniforms, to be approved by STA for all drivers and shall enforce an appearance code.
Contractor shall establish employee work rules through a written document to be approved by STA.
Contractor shall maintain records of all dispatching and operations activity. Such records shall be available for STA review at any time.
News media inquiries regarding bus service shall be forwarded to STA for handling and replies.
Bus # Make Year Fuel
Bus # 1 Starcraft 2024 Gas
Bus # 2 Starcraft 2024 Gas
Bus # 3 Starcraft 2011 Gas
Bus #4 Starcraft 2012 Gas
44 ATTACHMENT A
Contractor shall provide a list of 24-hour emergency numbers and a contact(s) to be used by STA for responding to emergency situations as necessary.
Contractor shall provide reports for the STA Transit Mobility Coordinator to be determined through an agreement between STA and Contractor.
VEHICLE MAINTENANCE REQUIREMENTS
The Contractor shall maintain all vehicles and sub-components. All parts, materials, tires, lubricants, fluids, oils, and procedures used by Contractor on all Suisun vehicles and equipment shall meet or exceed Original Equipment Manufacturer (OEM) Specifications and Requirements. All parts installed by Contractor on Suisun vehicles and equipment shall become property of Suisun City. The Contractor shall adhere to the vehicle manufacturer’s recommended maintenance programs.
Contractor shall implement a preventive maintenance program that meets or exceeds industry standards and manufacturer’s requirements. Suisun City and the STA reserve the right to directly monitor the program through random inspections and regular reporting.
Contractor shall provide all labor, parts, and consumables at no additional cost to Suisun and the STA, except as follows or otherwise agreed to by Suisun or the STA : Major component rebuilding and replacement shall be reimbursed by Suisun as defined later in the Scope.
The Contractor shall comply with all regulations pertaining to inspections. The Contractor shall notify Suisun at first knowledge of inspections performed by any authorized governmental inspector.
When maintaining Suisun vehicles, at the minimum, the Contractor shall provide the following:
• Compressed air supply.
• Tire changing equipment or a proposed tire-changing subcontractor. • Battery maintenance equipment.
• Lubrication equipment.
• All tools and equipment necessary to perform the maintenance activities required in this Scope. • Equipment necessary to clean the buses in accordance with the Scope. • Diagnostic equipment for maintaining transit vehicles and equipment.
Contractor shall comply with all vehicle and equipment warranty requirements so as not to invalidate any warranties, unless otherwise authorized by Suisun or the STA.
A. Maintenance Personnel
Maintenance personnel assigned to work on Suisun owned vehicle(s) and equipment shall have knowledge of the vehicles or equipment for which they are assigned responsibility. Contractor shall provide technical training of maintenance personnel as necessary.
B. Preventive Maintenance
Contractor shall document and submit a preventive maintenance program for review and approval by Suisun and STA within thirty (30) days of the effective date of this Agreement.
C. Daily Vehicle Services
Contractor shall perform daily vehicle servicing on all Suisun vehicles and equipment used in this Agreement.
Vehicles shall be placed in service in a clean and fully serviced condition.
45 ATTACHMENT A
D. Major Components
Contractor shall be responsible for monitoring the condition and performance of major vehicle components , including engines, transmissions, and differentials.
If Contractor determines that a major component needs to be overhauled or replaced, Contractor shall notify Suisun and the STA . After inspection, Suisun and STA may direct Contractor, in writing, to proceed with the recommended work. Suisun will reimburse Contractor only for actual costs incurred for major component repair or replacement.
Contractor shall be responsible for the removal and replacement of major components. During the overhaul, Contractor shall replace, as necessary and approved by Suisun and STA, ancillary parts, including cooling hoses, engine and transmission mounts, drive belts, and rebuild or replace the radiator. Contractor shall assess all other components, lines, hoses, or systems. Those items determined to have never been replaced or found not to meet the OEM minimum standards for serviceability shall be rebuilt or replaced to minimum OEM specifications at the time of the overhaul. Contractor shall bill Suisun for costs of equipment necessary for replacement of major components and costs associated with related ancillary parts, as agreed to prior to beginning of work.
Contractor shall remain responsible for all costs related to repair or replacement of engine driven parts such as generators, hydraulic pumps, water pumps, fuel pumps, valve covers, oil pans, alternators, radiators, voltage regulators, air compressors, air conditioning compressors, vacuum pumps, and starter motors. Contractor shall also remain responsible for all costs related to repair or replacement of transmission related parts such as oil coolers, external oil lines, external filters, external linkage modulators, external speedometers, “driven” gears or sensors, neutral start switches and temperature sensors. Contractor shall also remain responsible for all costs related to repair or replacement of differential related parts such as rear axle housing, bearings, shafts and seals.
E. Parts
Contractor is responsible for all vehicles parts, unless otherwise specified. All parts supplied by Contractor shall be new and meet Original Equipment Manufacturer (OEM) or Suisun and STA approved standards. Contractor shall maintain a reasonable supply of consumable parts to best keep fleet immediately available for service.
F. Tools and Equipment
All tools and equipment for bus maintenance shall be provided and maintained by Contractor, unless otherwise specified.
G. Emission Control Programs
Contractor is responsible for testing required for vehicle registration. Contractor shall maintain vehicles in accordance with the Transit Fleet Rule established by the California Air Resources Board (CARB), including submission of fleet reports.
H. Interior and Exterior of Vehicles
Contractor shall maintain the exterior and interior of Suisun vehicles. Contractor shall supply all materials and supplies for this purpose. All gum, litter, newspapers, graffiti, or other foreign materials shall be removed by Contractor as quickly as possible.
All vehicles that have been in revenue service shall have the following items performed on a nightly basis:
• Interior Cleaning
• Interior Sweeping.
• Empty trash
• Review and Update Accident Kit.
• Dusting.
46 ATTACHMENT A
Vehicle Storage. All vehicles shall be stored at the Suisun Mobility Hub, 513 Suisun Street , Suisun City, CA 94585, or other approved locations as designated by RV, when not in service.
Suisun and the STA reserve the right to inspect all vehicles for cleanliness at any time and to set standards for vehicle cleanliness.
I. Fueling
Suisun will supply fuel through the use of a local vendor.
Contractor provides all other fluids.
Contractor will maintain a fuel, oil, and mileage log for each vehicle.
J. Access to Records
Contractor will permit authorized representatives of Suisun or the STA to examine all data and records related to transportation services on request. Contractor will maintain all reports and records pertaining to transportation services and will make them available for review or inspection by Suisun or the STA at any time. Records become the property of Suisun City and the STA.
47 Solano Transportation Authority
Standard Contractor Contract
Project: 2026-03 Suisun City Transit Services and Maintenance Services
Project Description: Provice transit services and maintenance of transit service vehicles within the City of Suisun City and the surrounding area.
1. This Contract is entered into between the Solano Transportation Authority (STA) and the Contractor named below:
Contractor’s Name: Business Form:
2. The Term of this Contract is: From date of execution of contract to ___________, or earlier terminated or extended by agreement of the Parties.
3. The maximum amount of this Contract is:
4. The CONTRACTOR agrees to comply with the terms and conditions of the following exhibits which are by this reference made a part of this Contract and incorporated as though set forth in full:
Exhibit A – Scope of Work and Documents related to Project Description and Contractor’s Performance.
Exhibit B – Budget Detail and Payment Provisions
Exhibit C – General Terms and Conditions
Exhibit D – Special Terms and Conditions (Caltrans/State Funds) Exhibit E – Special Terms and Conditions (Federal Funds)
IN CONSIDERATION OF THE MUTUAL PROMISES CONTAINED IN THIS CONTRACT , THE PARTIES HAVE EXECUTED THIS CONTRACT ON THE ___ DAY OF ________________, 20___.
SOLANO TRANSPORTATION AUTHORITY CONTRACTOR
By: _____________________________________ By: ________________________________ DARYL K. HALLS, Executive Director
APPROVED AS TO FORM:
By: _____________________________________
MEGAN J. CALLAWAY, STA Legal Counsel
STA Contact Information Contractor Contact Information Daryl K. Halls, Executive Director
Solano Transportation Authority
423 Main Street
Suisun City, CA 94585
Attn: Brandon Thomson, Sr. Transit Mobility Coordinator Telephone: (707) 424-6075
Fax: (707) 424-6074
CONTRACT MUST BE EXECUTED BEFORE WORK CAN COMMENCE
48 Solano Transportation Authority
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Project: 2026-03 Suisun City Transit Services and Maintenance Services
EXHIBIT A
SCOPE OF WORK
1. Contractor shall perform those services specified here. Contractor’s services are described in various attachments and exhibits, each of which is incorporated into this Contract by this reference which define and describe the Project to be undertaken by Contractor . STA has materially relied upon the representations of Contractor as may have been made in STA ’s selection of Contractor for this Project. Contractor agrees to perform or secure the performance of all specified services in their entirety within the maximum payment specified. Said Scope of Services comprises, and includes, the following documents:
a. STA staff report to the STA Board dated _______________ and approved by the STA Board on ____________________;
b. STA’S REQUEST FOR PROPOSAL/QUALIFICATIONS (STA Project No. _________); c. Contractor’s written response to the Request for Proposal/Qualifications for the Project dated ______________;
d. Contractor’s Cost Proposal; and, further all statements and representations of Contractor made during their presentation to STA’s selection board and to the officers and employees of STA who have participated in the determination to contract with Contractor for this Project.
Those documents, presentations and discussions are material representations upon which STA has relied in selecting and contracting with Contractor and shall be utilized in any matter in which interpretation of this Contract is required.
49 Solano Transportation Authority
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EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
A. Compensation . This is a “not to exceed” contract. Contractor shall be paid, as full compensation for the satisfactory completion of the work, in amount not to exceed ___________________________________as set forth on Contractor ’s “Cost/Fee Proposal” which includes all applicable surcharges such as taxes, insurance, and fringe benefits, and allowable indirect costs, overhead and profit allowance, subcontractor’s costs, travel, materials and supplies.
B. Progress Payments. Payment for Contractor ’s services shall be due under the approved payment schedule upon acceptance by Project Manager of those deliverables marking completion of a portion of the Project and as invoiced under Contractor’s proposal.
C. Maximum Payment. Subject only to duly executed amendments, it is expressly understood and agreed that the total compensation will not exceed the sums set forth in this Contract unless under written amendment of this Contract approved by the STA Board.
D. Method of Payment . Contractor shall submit an invoice identifying the P roject deliverable, with a brief status statement as well as monthly service statistics of the progress for which payment is sought, no later than thirty (30) days after STA’s acceptance of such deliverable. Payment shall be made by STA within thirty (30) days of receipt of an acceptable invoice, approved by the Project Manager or a designated representative. All invoices shall be emailed to [email protected] and addressed as follows:
Daryl K. Halls, Executive Director
Solano Transportation Authority
423 Main Street
Suisun City, CA 94575
Attn: Brandon Thomson, Sr. Transit Mobility Coordinator
E. Cost/Fee Proposal If Contractor has submitted a written Cost/Fee Proposal or Summary, that document is attached here to as Attachment 1 to Exhibit B and incorporated into this Exhibit as though set forth in full . Compensation will be based upon a combination of a fixed monthly fee and a variable number of actual Service Hours multiplied by the established hourly rates in Attachment 1.
50 Solano Transportation Authority
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EXHIBIT C
GENERAL TERMS AND CONDITIONS
1. Conflict with Caltrans Or Federal Provisions
Where Caltrans or Federal funds are involved, those Caltrans or Federal provisions shall control over a General Term or Condition.
2. Closing out
STA will pay Contractor ’s final claim for payment providing Contractor has completed all obligations undertaken under this Contract. Contractor is responsible for STA ’s receipt of a final claim for payment sixty (60) days after termination or completion of this Contract.
3. Time
Time is of the essence in all terms and conditions of this Contract.
4. Time of Performance
Work will not begin, nor claims paid for services under this Contract until all Certificates of Insurance, business and professional licenses/certificates, IRS ID number, signed W- 9 form, or other applicable licenses or certificates are on file with STA’s Contract Manager.
5. Termination
A. This Contract may be terminated by STA or Contractor, at any time, with or without cause, upon thirty (30) days written notice from one to the other, unless otherwise provided for in Exhibit D.
B. STA may terminate this Contract immediately upon notice of Contractor’s malfeasance.
C. Following termination, STA will reimburse Contractor for all expenditures made in good faith that are unpaid at the time of termination not to exceed the maximum amount payable under this Contract unless Contractor is in default of the Contract.
6. Signature Authority
The parties executing this Contract certify they have the proper authority to bind their respective entities to all terms and conditions in this Contract.
7. Warranty
A. STA relies upon Contractor ’s professional ability and training as a material inducement to enter into this Contract. Contractor warrants that Contractor will perform the work according to generally accepted professional practices and standards and the requirements of applicable federal, state and local laws. STA ’s acceptance of Contractor ’s work shall not constitute a waiver or release of Contractor from professional responsibility.
B. Contractor further warrants that Contractor possesses current valid appropriate licensure, including, but not limited to, drivers license, professional license, certificate of tax- exempt status, or permits, required to perform the work under this Contract.
8. Best Efforts
Contractor warrants that Contractor will faithfully, industriously and to the best of his/her/its ability, experience and talent, perform to STA’s reasonable satisfaction. 51 Solano Transportation Authority
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9. Default
A. If Contractor defaults in Contractor’s performance, STA shall promptly notify Contractor in writing. If Contractor fails to cure a default within thirty (30) days after notification, unless otherwise specified in Exhibit D , or if the default requires over thirty ( 30) days to cure and Contractor fails to commence to cure the default within thirty ( 30) days after notification, then Contractor ’s failure shall terminate this Contract.
B. If Contractor fails to cure default within the specified period of time, STA may elect to cure the default and any expense incurred shall be payable by Contractor to STA.
C. If STA serves Contractor with a notice of default and Contractor fails to cure the default, Contractor waives any further notice of termination of this Contract.
D. If this Contract is terminated because of Contractor ’s default, STA shall be entitled to recover from Contractor all damages allowed by law.
10. Indemnification
Contractor shall indemnify and hold harmless the STA, its officers, officials, employees and volunteers against all actions, causes of actions, damages, costs, liabilities, claims, losses, judgments, penalties and expenses of every type and description, including without limitation any fees and/or costs reasonably incurred by STA ’s staff attorneys or contract attorneys and any and all costs, fees and expenses incurred in enforcing this provision (collectively referred to as “liabilities”), arising out of or for any negligent act or omission, misconduct or other legal fault of Contractor, its officers, employees, sub- contractors, subcontractors or agents in connection with the performance or nonperformance of this Contract, whether or not STA accepted or approved any service or work product performed or provided by Contractor, and whether or not such liabilities are litigated, settled or reduced to judgment. If a final decision or judgment allocates liability by determining any portion of damages awarded is attributable to STA’s negligence or willful misconduct, STA shall pay the portion of damages allocated to STA ’s negligence or willful misconduct, provided that STA shall not be liable for any passive negligence of STA, its officers, officials, employees and volunteers in reviewing, accepting or approving any service or work product performed or provided by Contractor.
Contractor shall, upon STA ’s request, defend with counsel approved by STA (which approval shall not be unreasonably withheld), at Contractor ’s sole cost and expense, any action, claim, suit, cause of action or portion which asserts or alleges liabilities resulting from any allegedly negligent act, omission, misconduct or other legal fault of Contractor , its officers, employees, sub- contractors, subcontractors or agents in connection with the performance or nonperformance of this Contract, whether or not such action, claim, suit, cause of action or portion is well founded or lacking in merit.
Acceptance of insurance certificates or endorsements required under Exhibit E of this Contract does not relieve Contractor from liability under this Section 10 and shall apply to all damages and claims of every kind suffered, or alleged to have been suffered, by Contractor ’s negligence, misconduct, or other legal fault whether such insurance policies shall have been determined to apply to such damages or claims for damages. This Section shall survive any termination of this Contract.
11. Insurance Requirements
Contractor shall procure and maintain for the duration of this Contract the following insurance:
Minimum Scope of Insurance:
Coverage shall be at least as broad as:
52 Solano Transportation Authority
Standard Contractor Contract
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1. Insurance Services Office Commercial General Liability coverage ("occurrence" form CG 0001).
2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto). If Contractor owns no vehicles, this requirement may be satisfied by a non- owned auto endorsement to the general liability policy described above. If Contractor or Contractor’s employees will use personal autos on this project, Contractor shall obtain evidence of personal auto liability coverage for each person.
3. Workers’ Compensation insurance as required by the State of California and Employer’s Liability insurance.
4. Errors and Omissions liability insurance appropriate to the Contractor’s profession. Architect ’s and engineers ’ coverage is endorsed to include contractual liability.
Minimum Limits of Insurance:
CONTRACTOR shall maintain limits no less than:
1. General Liability: $ 10,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this location or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: $ 10,000,000 per accident for bodily injury and property damage, combined single limit.
3. Employer’s Liability: $ 3,000,000 per accident for bodily injury or disease, and in the aggregate.
4. Errors and Omissions Liability: $3,000,000 on a claims made basis.
Deductibles and Self-Insurance Retentions:
Any deductibles or self -insured retentions exceeding $50,000 must be declared to and approved by the STA. At the option of STA, either: the Contractor shall reduce or eliminate such deductibles or self -insured retentions regarding the STA, its officers, officials, employees and volunteers; or Contractor shall provide a financial guarantee satisfactory to the STA guaranteeing payment of losses and related investigations, claim administration and defense expenses.
Other Insurance Provisions:
The general liability and automobile liability policies must contain, or be endorsed to contain, the following provisions:
1. The STA, its officers, officials, employees and volunteers be covered as insureds regarding the liability arising out of automobiles owned, leased, hired or borrowed by or for the Contractor, and regarding liability arising out of work or operations by or for the Contractor including materials, parts or equipment furnished with such work or 53 Solano Transportation Authority
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Project: 2026-03 Suisun City Transit Services and Maintenance Services
operations. General liability coverage can be in an endorsement to the Contractor ’s insurance or as a separate owner’s policy.
2. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance as respects the STA, its officers, officials, employees, and volunteers.
Any insurance or self-insurance maintained by the STA, its officers, officials, employees and volunteers shall be excess of the Contractor ’s insurance and shall not contribute with it.
3. Should the above described policies be cancelled prior to the policies ’ expiration date, Contractor agrees that notice of cancellation will be delivered under the policy provisions.
Acceptability of Insurers:
Insurance is placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to STA.
Verification of Coverage:
Contractor shall furnish STA with original certificate and amendatory endorsements effecting coverage required by this clause. The endorsements should be on forms provided by the STA or on other than the STA ’s forms, provided those endorsements or policies conform to the requirements stated in this clause. All certificates and endorsements must be received and approved by the STA before work commences. STA reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting coverage required by these specifications.
All insurance documents are to be sent to:
Solano Transportation Authority
Attn: STA Legal Counsel
423 Main Street
Suisun City, CA 94585
Sub-Contractors:
Contractor shall include all sub-contractors as insureds under its policies or shall furnish separate certificates and endorsements for each sub -contractor. All coverages for sub -contractors shall be subject to all of the requirements stated above unless specifically waived by STA in writing.
Forms of Endorsement:
Endorsements shall include the following provisions . STA understands and agrees that variations in language may occur:
THIS ENDORSEMENT, EFFECTIVE __________________A.M. ________________, 202__, FOR POLICY NUMBER _______________________, IS ISSUED TO THE
SOLANO TRANSPORTATION AUTHORITY BY
54 Solano Transportation Authority
Standard Contractor Contract
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_________________________________________ FOR (PROJECT DESCRIPTION OR TITLE)___________________________________.
ADDITIONAL INSURED
IT IS UNDERSTOOD AND AGREED THAT THE STA, ITS OFFICERS, OFFICIALS,
EMPLOYEES AND VOLUNTEERS ARE NAMED AS ADDITIONAL INSUREDS ON THE GENERAL AND AUTOMOTIVE LIABILITY INSURANCES.
PRIMARY INSURANCE
IT IS FURTHER UNDERSTOOD AND AGREED THAT THE INSURANCE
AFFORDED BY THIS POLICY SHALL BE CONSIDERED PRIMARY INSURANCE
AS RESPECTS ANY OTHER VALID AND COLLECTIBLE INSURANCE THE STA
MAY POSSESS, INCLUDING ANY SELF INSURED RETENTION THE STA MAY
HAVE, AND ANY OTHER INSURANCE THE STA DOES POSSESS SHALL BE CONSIDERED EXCESS INSURANCE ONLY.
CANCELLATION CLAUSE
THIRTY (30) DAYS WRITTEN NOTICE OF CANCELLATION SHALL BE GIVEN
TO THE STA IN THE EVENT OF CANCELLATION AND/OR REDUCTION IN COVERAGE OF ANY NATURE. SUCH NOTICE SHALL BE SENT TO:
Solano Transportation Authority
Attn: STA Legal Counsel
423 Main Street
Suisun City, CA 94585
THIS PARAGRAPH SUPERSEDES THE CANCELLATION CLAUSE IN THE CERTIFICATE OF INSURANCE.
ALL OTHER TERMS AND CONDITIONS OF THIS POLICY REMAIN
UNCHANGED.
____________________________
Authorized Representative
12. Independent Contractor
A. Contractor is an independent contractor and not an agent, officer or employee of STA .
The parties mutually understand that this Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture or association.
B. Contractor shall have no claim against STA for employee rights or benefits including, but not limited to, seniority, vacation time, vacation pay, sick leave, personal time off, overtime, medical, dental or hospital benefits, retirement benefits, Social Security, disability, Workers ’ Compensation, unemployment insurance benefits, civil service protection, disability retirement benefits, paid holidays or other paid leaves of absence.
C. Contractor is solely obligated to pay all applicable taxes, deductions and other obligations including, but not limited to, federal and state income taxes, withholding, Social Security, unemployment, disability insurance, Workers ’ Compensation and Medicare payments. Contractor shall indemnify and 55 Solano Transportation Authority
Standard Contractor Contract
Project: 2026-03 Suisun City Transit Services and Maintenance Services
hold STA harmless from any liability which STA may incur because of Contractor ’s failure to pay such obligations.
D. As an independent contractor, Contractor is not subject to the direction and control of STA except as to the final result contracted for under this Contract. STA may not require Contractor to change Contractor ’s manner of doing business, but may require redirection of efforts to fulfill this Contract.
E. Contractor may provide services to others during the same period Contractor provides service to STA under this Contract.
F. Any third persons employed by Contractor shall be under Contractor ’s exclusive direction, supervision and control. Contractor shall determine all conditions of employment including hours, wages, working conditions, discipline, hiring and discharging or any other condition of employment.
G. As an independent contractor, Contractor shall indemnify and hold STA harmless from any claims that may be made against STA based on any contention by a third party that an employer - employee relationship exists under this Contract.
H. Contractor, with full knowledge and understanding of the foregoing, freely, knowingly, willingly and voluntarily waives the right to assert any claim to any right or benefit or term or condition of employment insofar as they may be related to or arise from compensation paid hereunder.
13. Commitment of Key Contractor Personnel
In recognition of the special skill of Contractor’s proposed “Project Team”, if such a team has been proposed, STA has relied upon the commitment by Contractor of certain key personnel assigned to this work by Contractor and an estimate of the commitment of their time to this Project , all as set forth in Contractor’s Proposal found in Exhibit B . Substitution of any key personnel or a decrease in the commitment of time to be provided to the Project by such personnel of more than 10% requires the prior written approval of STA. Contractor shall maintain records documenting compliance with this Article, which shall be subject to the audit requirements.
14. Responsibilities of Contractor
A. The parties understand and agree that Contractor possesses the requisite skills necessary to perform the work under this Contract and STA relies upon such skills. Contractor pledges to perform the work skillfully and professionally. STA ’s acceptance of Contractor ’s work does not constitute a release of Contractor from professional responsibility.
B. Contractor verifies that Contractor has reviewed the scope of work to be performed under this Contract and agrees that in Contractor ’s professional judgment, the work can and shall be completed for costs within the maximum amount set forth in this Contract.
C. To fully comply with the terms and conditions of this Contract, Contractor shall:
(1) Establish and maintain a system of accounts for budgeted funds that complies with generally accepted accounting principles for government agencies; (2) Document all costs by maintaining complete and accurate records of all financial transactions associated with this Contract, including, but not limited to, invoices and other official documentation that sufficiently support all charges under this Contract; (3) Submit monthly reimbursement claims for expenditures that directly benefit Solano County;
(4) Be liable for repayment of any disallowed costs identified through quarterly reports, audits, monitoring or other sources; and
(5) Retain financial, programmatic, client data and other service records for 4 years from the end of the contract award or for 4 years from termination, whichever is later.
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15. Compliance with Law
A. Contractor shall comply with all federal, state and local laws and regulations applicable to Contractor ’s performance, including, but not limited to, licensing, employment and purchasing practices, wages, hours and conditions of employment.
B. Contractor warrants that all Contractor claims for payment or reimbursement by STA will comply with the applicable Office of Management and Budget Circulars, particularly with respect to 2 CFR Part 225 and 2 CFR Part 230, as currently enacted or as may be amended throughout the term of this Contract.
16. Confidentiality
A. Contractor shall prevent unauthorized disclosure of names and other STA -identifying information, except for statistical information not identifying a particular project.
B. Contractor shall not use STA-specific information for any purpose other than carrying out Contractor’s obligations under this Contract.
C. Contractor shall promptly transmit to STA all requests for disclosure of confidential information.
D. Except as otherwise permitted by this Contract or authorized by the STA , Contractor shall not disclose any confidential information to anyone other than the State without prior written authorization from STA.
E. For purposes of this section, identity shall include, but not be limited to, name, identifying number, symbol or other client identifying particulars, such as fingerprints, voice print or photograph.
17. Conflict of Interest
A. Contractor warrants that Contractor and/or Contractor ’s employees and/or their immediate families and/or Board of Directors and/or officers have no interest, including, but not limited to, other projects or independent contracts, and shall not acquire any interest, direct or indirect, including separate contracts for the work to be performed hereunder, which conflicts with the rendering of services under this Contract. Contractor shall employ or retain no such person while rendering services under this Contract. Services rendered by Contractor ’s associates or employees shall not relieve Contractor from personal responsibility under this clause.
B. Contractor has an affirmative duty to disclose to STA in writing the name(s) of any person(s) who have an actual, potential or apparent conflict of interest.
18. Drug Free Workplace
Contractor warrants Contractor is knowledgeable of Government Code section 8350 et seq., regarding a drug free workplace and shall abide by and implement its statutory requirements.
19. Health and Safety Standards
Contractor shall abide by all health and safety standards set forth by the State of California and/or the STA under the Injury and Illness Prevention Program. If applicable, Contractor must receive all health and safety information and training.
20. Audits and Inspection of Record
a. Contractor shall permit STA and its/their authorized representatives to have access to Contractor’s books, records, accounts, and any and all work products, materials, and other data relevant to this Contract , including Contractor ’s place of business, to make an audit , examination, excerpt and transcription during the term of this Contract and for a period of 57 Solano Transportation Authority
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four (4) years. Contractor shall in no event dispose of, destroy, alter, or mutilate said books, records, accounts, work products, materials and data for that period of time. b. Contractor further agrees to include in all its subcontracts a provision to the effect that the subcontractor agrees that STA or its/their duly authorized representatives shall have access to and the right to examine any directly pertinent books, documents, papers, and records of such subcontractor for the term of this Contract.
c. The State, the State Auditor, the STA, Federal Highway Administration (FHWA), or any duly authorized representative of the federal government shall have access to any books, records and documents of the Contractor pertinent to the contract for audit, examination, excerpts, and transactions, and copies shall be furnished if requested. This provision shall apply to subcontractors.
21. Nondiscrimination
A. In rendering services under this Contract, Contractor shall comply with all applicable federal, state and local laws, rules and regulations and shall not discriminate based on age, ancestry, color, gender, marital status, medical condition, national origin, physical or mental disability, race, religion, sexual orientation, or other protected status.
B. Further, Contractor shall not discriminate against its employees, which includes, but is not limited to, employment upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship.
22. Subcontractor and Assignment
A. Services under this Contract are deemed to be personal services.
B. Contractor shall not subcontract any work under this Contract nor assign this Contract or monies due without the prior written consent of the STA’s Contract Manager, subject to any required state or federal approval.
C. If STA consents to the use of Subcontractors, Contractor shall require and verify that its subcontractors maintain insurance meeting all the requirements stated in Section 11 above.
D. Assignment by Contractor of any monies due shall not constitute an assignment of the Contract.
23. Unforeseen Circumstances
Contractor is not responsible for any delay caused by natural disaster, war, civil disturbance, labor dispute or other cause beyond Contractor ’s reasonable control, provided Contractor gives written notice to STA of the cause of the delay within ten (10) days of the start of the delay.
24. Ownership of Documents
A. STA shall be the owner of and shall be entitled to possession of any computations, plans, correspondence or other pertinent data and information gathered by or computed by Contractor prior to termination of this Contract by STA or upon completion of the work pursuant to this Contract.
B. No material prepared in connection with the project shall be subject to copyright in the United States or in any other country.
25. Notice
A. Any notice necessary to the performance of this Contract shall be given in writing by personal delivery or by prepaid first-class mail addressed as stated on the first page of this Contract.
B. If notice is given by personal delivery, notice is effective as of the date of personal delivery. If notice is given by mail, notice is effective as of the day following the date of mailing or the 58 Solano Transportation Authority
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date of delivery reflected upon a return receipt, whichever occurs first.
26. STA’s Obligation Subject to Availability of Funds
A. The STA’s obligation under this Contract is subject to the availability of authorized funds. The STA may terminate the Contract, or any part of the Contract work, without prejudice to any right or remedy of the STA , for lack of appropriation of funds. If expected or actual funding is withdrawn, reduced or limited prior to the expiration date in this Contract, or any subsequent Amendment, the STA may, upon written Notice to the Contractor, terminate this Contract in whole or in part.
B. Payment shall not exceed the amount allowable for appropriation by the STA Board. If the Contract is terminated for non-appropriation:
i. The STA will be liable only for payment under the terms for services rendered prior to the effective date of termination; and
ii. The Contractor shall be released from any obligation to provide further services under this Contract affected by the termination.
C. Funding for this Contract beyond the current appropriation year is conditional upon appropriation by the STA Board of sufficient funds to support the activities described in this Contract.
Should such an appropriation not be approved, this Contract will terminate at the close of the current Appropriation Year.
D. This Contract is void and unenforceable if all or part of federal or State funds applicable to this Contract are not available to STA. If applicable funding is reduced, STA may either:
(1) Cancel this Contract; or,
(2) Offer a contract amendment reflecting the reduced funding.
27. Changes and Amendments
A. STA may request changes in Contractor ’s scope of services. Any mutually agreed upon changes, including any increase or decrease for Contractor’s compensation, shall be effective when incorporated in written amendments to this Contract.
B. The party desiring the revision shall request amendments to the terms and conditions of this Contract in writing. Any adjustment to this Contract shall be effective only upon the parties ’ mutual execution of an amendment in writing.
C. No verbal Contract s or conversations prior to execution of this Contract or requested Amendment shall affect or modify any of the terms or conditions of this Contract unless reduced to writing according to the applicable provisions of this Contract.
28. Choice of Law
The parties have executed and delivered this Contract in the County of Solano, State of California. The laws of the State of California shall govern the validity, enforceability or interpretation of this Contract. Solano County shall be the venue for any action or proceeding, in law or equity that may be brought in connection with this Contract.
29. Waiver
Any failure of a party to assert any right under this Contract shall not constitute a waiver or a termination of that right, under this Contract or any provision.
30. Conflicts in the Contract Documents
The Contract documents are complementary and interpreted in harmony so as to avoid conflict.
If a conflict occurs in the Contract documents, the parties agree that the document providing the highest quality and level of service to the STA shall supersede any inconsistent term in these documents. 59 Solano Transportation Authority
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31. Disbarment or Suspension of Contractor
A. Contractor warrants that its officers, directors and employees (i) are not currently excluded, debarred, or otherwise ineligible to participate in state or federal transportation related projects and programs; (ii) have not been convicted of a criminal offense related to the provision of consultant services but have not yet been excluded, debarred, or otherwise declared ineligible to participate in state or federal transportation related programs or projects, and (iii) are not, to the best of its knowledge, under investigation or otherwise aware of any circumstances which may result in Contractor being excluded from participation in state or federal transportation related projects or programs.
B. This representation and warranty shall be an ongoing representation and warranty during the term of this Contract and Contractor must immediately notify the STA of any change in the status of the representations and warranty set forth in this section.
32. Execution in Counterparts; Signatures by Facsimile or PDF; Electronic Signatures This Contract may be executed in duplicate originals, each of which is deemed an original, but when taken together shall constitute one instrument. Facsimile copies or copies delivered via e- mail as a portable document format (pdf) file shall be deemed original copies.
As permitted under the U.S. Electronic Signatures in Global and National Commerce (ESIGN) Act of 2000, and the Uniform Electronic Transactions Act (UETA), the Parties hereby agree to conduct this transaction by electronic means. This Contract may be executed through an electronic signature and may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. The Parties agree that the electronic signatures appearing on this Contract are intended by each Party using it to have the same force and effect as the use of a manual signature for the purposes of validity, enforceability, and admissibility.
33. Entire Contract
This Contract, including any exhibits referenced, constitutes the entire agreement between the parties and there are no inducements, promises, terms, conditions or obligations made or entered into by STA or Contractor other than those contained.
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EXHIBIT D
CALTRANS/STATE FUNDING CONTRACT PROVISIONS
1. DATA FURNISHED BY STA; CONFIDENTIALITY OF DATA
All data, reports, surveys, studies, drawings, software (object or source code), electronic databases, and any other information, documents or materials (“STA Data”) provided to Contractor by STA for use by Contractor to perform its services under this Contract shall remain the property of STA and shall be returned to STA at the completion or termination of this Contract . No license to such STA Data, outside of the Scope of Work of the Project , is conferred or implied by Contractor ’s use or possession of such STA Data. Any updates, revisions, additions or enhancements to such STA Data made by Contractor in the Project shall be the property of STA and subject to this Contract.
All financial, statistical, personnel, technical, or other data and information relative to the STA ’s operations, and designated confidential by the STA and provided to the Contractor to carry out this contract, shall be protected by the Contractor from unauthorized use and disclosure. Permission to disclose information on one occasion, or at a public hearing held by the STA and relating to the contract, shall not authorize Contractor to further disclose such information, or disseminate the same on any other occasion.
The Contractor shall not comment publicly to the press or any other media regarding the contract or the STA ’s actions on the same, except to the STA ’s staff, Contractor ’s own personnel involved to perform the contract, at public hearings or in response to questions from a Legislative Committee. The Contractor shall issue no news release or public relations item of any nature regarding the work performed or to be performed under this Contract without prior review of the contents by the STA and receipt of STA’s written permission.
Any subcontract entered into because of this Contract shall be subject to all this Section.
2. OWNERSHIP OF WORK PRODUCTS
All drawings, designs, specifications, manuals, reports, studies, surveys, models, software, source code and source code documentation, documentation or system architecture and any other documents, materials, data and products (“Work Products”) prepared or assembled and furnished to STA by CONTRACTOR or its sub contractors under this Contract shall be the property of STA, and copies shall be delivered to STA promptly upon completion of the work or upon an earlier termination of this Contract. CONTRACTOR assigns to STA ownership of all right, title and interest in such Work Products, including ownership of the entire copyright in the Work Products. CONTRACTOR also agrees to execute all papers necessary for STA to perfect its ownership of the entire copyright in the Work Products. CONTRACTOR shall be responsible for the preservation of any and all such Work Products prior to transmittal to STA, and CONTRACTOR shall replace any such Work Products lost, destroyed, or damaged while in its possession without additional cost to STA.
3. EQUIPMENT PURCHASES
To the extent this Contract provides for the purchase of equipment, Contractor agrees to abide by the following:
a. Prior authorization in writing, by the STA ’s Director of Projects shall be required before the CONTRACTOR enters into any unbudgeted or additional contract, purchase order or subcontract exceeding $5,000, for supplies, equipment or additional Contractor services beyond those contained in the scope of work and cost proposal, if any, and, further, CONTRACTOR 61 Solano Transportation Authority
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shall provide an evaluation to the STA of the necessity or desirability or incurring such costs prior to any approval by the STA for the additional expenditure(s). b. For purchase of any item, service or consulting work not covered by CONTRACTOR ’S Cost Proposal for which CONTRACTOR seeks reimbursement beyond the Cost Proposal, and which exceed $5,000.00, the CONTRACTOR shall both receive prior authorization from the STA’s Director of Projects including submission of three competitive quotations or adequate justification presented for any absence of such quotations. Any equipment purchased because of this contract is subject to the following provision:
The CONTRACTOR shall maintain an inventory of all nonexpendable property.
Nonexpendable property is defined as having a useful life of at least two years and an acquisition cost of $5,000 or more. If the purchased equipment needs replacement and is sold or traded in, the STA shall receive proper refund or credit at the conclusion of the contract, or if the contract is terminated, the CONTRACTOR may either keep the equipment and credit the STA in an amount to the fair market value, or sell such equipment at the best price obtainable at a public or private sale, under established STA procedures; and credit the STA in an amount equal to the sales price. If the CONTRACTOR elects to keep the equipment, fair market value shall be determined at the CONTRACTOR’S expense, on the basis of a competent independent appraisal of such equipment. Appraisals shall be obtained from an appraiser mutually agreeable to by the STA and the CONTRACTOR. If it is determined to sell the equipment, the terms and conditions of such sale must be approved in advance by the STA.
4. SOLICITATION OF CONTRACT
Contractor warrants it has not employed or retained any company or persons, other than a bona fide employee working solely for Contractor , to solicit or secure this Contract, and that it has not paid or agreed to pay any company or person other than bona fide employees working solely for Contractor, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon or resulting from the award or making of the Contract. For breach or violation of this warranty, STA shall have the right to terminate the Contract without liability or, at its discretion, the right to deduct from Contractor ’s maximum payment the full such fee, commission, percentage, brokerage fee, gift or contingent consideration.
5. CALIFORNIA HIGHWAY PATROL CERTIFICATION (Public Utilities Code §99251)
With each claim submitted for payment, Contractor agrees to provide certification completed within the last 13 months from the Department of California Highway Patrol indicating that Contractor is in compliance with California Vehicle Code sec. 1808.1. The certification may be issued following a terminal inspection, or a terminal reinspection conducted within sixty ( 60) days thereafter, by the Department of the California Highway Patrol.
6. CLAIM FOR COMPENSATION (Public Utilities Code §99400) Contractor agrees to only submit claims for compensation as permitted under Cal. Public Utilities Code section 99400.
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EXHIBIT E
SPECIAL PROVISIONS RELATED TO FEDERAL FUNDING
If any funding for the Project is from federal government sources the following sections will apply to, be incorporated within and are made a part of this Contract:
FEDERAL PROVISION 1. IDENTIFICATION OF DOCUMENTS
All reports and other documents completed as part of this Contract shall carry the following notation on the front cover or title page:
"The preparation of this report has been financed in part by grants from the Metropolitan Transportation Commission, the State of California Department of Transportation, and the Federal Transit Administration/Federal Highway Administration and/or the U.S. Department of Transportation. The contents of this report do not reflect the official views or policy of the U.S. Department of Transportation.
FEDERAL PROVISION 2. SUBCONTRACTS
A. Sub-contractors approved by STA for subcontract work under this Contract are listed in Federal Provision 8 below entitled “Disadvantaged Business Enterprise (DBE)/Sub- contractor List,” and is attached and incorporated herein by this reference. Contractor shall not subcontract all or any portion of its services under this Contract , except as specified in said Federal Provision 8 without the prior written approval of STA and any attempt to do so shall be void and unenforceable. If Contractor enters into one or more subcontracts under this Contract, Contractor agrees that the participating sub-contractors shall be solely and directly responsible to Contractor, and STA shall have no obligation to them.
B. Contractor shall include all provisions of this Contract, modified only to show the particular contractual relationship, in any subcontracts connected with carrying out its Contract that exceed $25,000, except contracts for standard commercial supplies or raw materials. No subcontract shall include a cost plus percentage of cost method of payment.
C. Pursuant to Title 48 C.F.R. Section 26.29, the U.S. DOT ’s Disadvantaged Business Enterprise (DBE) regulation, Contractor shall pay all subcontractors for work for which Contractor has been paid by STA and for which the subcontractor has submitted an invoice no later than thirty (30) days from receipt of such invoice or as soon thereafter as is reasonably feasible. Any retainage withheld from such payments shall be provided to the subcontractor within thirty (30) days of satisfactory completion of the subcontractor’s work, or when is reasonably feasible.
D. Any sub- contract of $25,000.00 or greater shall include within its provisions a full and complete copy of FHWA Form 1273.
FEDERAL PROVISION 3. ASSIGNMENT OF CONTRACT
Contractor shall assign no part of this Contract without prior express written consent of STA or a designated representative, and any attempt without complying with this requirement shall be void and unenforceable.
FEDERAL PROVISION 4. RECORDS
Contractor shall maintain full and adequate books, records, accounts, and any and all work products, materials, and other data relevant to its performance under this Contract for a minimum of three (3) years following final payment to the Contractor or four (4) years following the fiscal year of the last expenditure under this Contract, whichever is longer.
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FEDERAL PROVISION 5. AUDITS
Contractor shall permit STA, the U.S. DOT, FTA/ FHWA and the Comptroller General of the United States and its/their authorized representatives to have access to Contractor’s books, records, accounts, and any and all work products, materials, and other data relevant to this Contract, to make an audit, examination, excerpt and transcription during the term of this Contract and for the period specified in Federal Provision 4. Contractor shall in no event dispose of, destroy, alter, or mutilate said books, records, accounts, work products, materials and data for that period of time.
Contractor further agrees to include in all its subcontracts a provision to the effect that the subcontractor agrees that STA, the U.S. DOT, FTA/ FHWA and the Comptroller General of the United States or its/their duly authorized representatives shall have access to and the right to examine any directly pertinent books, documents, papers, and records of such subcontractor for the term specified above. The term "subcontract" as used in this clause excludes purchase orders not exceeding $25,000.
FEDERAL PROVISION 6. NOTICES
Except for invoices submitted by Contractor under the provisions on compensation, all notices or other communications to either party by the other shall be deemed given when made in writing and delivered or mailed to such party at their respective addresses as stated on the first page of this Contract.
FEDERAL PROVISION 7. CIVIL RIGHTS
(1) Nondiscrimination - In accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees that it will not discriminate against any employee or applicant for employment because of race, color, creed, national origin, sex, age, or disability. In addition, the Contractor agrees to comply with applicable Federal implementing regulations and other implementing requirements FTA may issue.
(2) Equal Employment Opportunity - The following equal employment opportunity requirements apply to the underlying contract:
(a) Race, Color, Creed, National Origin, Sex - In accordance with Title VII of the Civil Rights Act, as amended, 42 U.S.C. § 2000e, and Federal transit laws at 49 U.S.C. § 5332, the Contractor agrees to comply with all applicable equal employment opportunity requirements of U.S. Department of Labor (U.S. DOL) regulations, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor," 41 C.F.R. Parts 60 et seq ., (which implement Executive Order No. 11246, "Equal Employment Opportunity," as amended by Executive Order No. 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," 42 U.S.C. § 2000e note), and with any applicable Federal statutes, executive orders, regulations, and Federal policies that may in the future affect construction activities undertaken in the course of the Project. The Contractor agrees to take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, national origin, sex, or age. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue. (b) Age - In accordance with section 4 of the Age Discrimination in Employment Act of 1967, as amended, 29 U.S.C. § § 623 and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees to 64 Solano Transportation Authority
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refrain from discrimination against present and prospective employees for reason of age. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue. (c) Disabilities - In accordance with section 102 of the Americans with Disabilities Act, as amended, 42 U.S.C. § 12112, the Contractor agrees that it will comply with the requirements of U.S. Equal Employment Opportunity Commission, "Regulations to Implement the Equal Employment Provisions of the Americans with Disabilities Act," 29 C.F.R. Part 1630, pertaining to employment of persons with disabilities. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue.
(3) The Contractor also agrees to include these requirements in each subcontract financed in whole or in part with Federal assistance provided by FTA, modified only if necessary to identify the affected parties.
FEDERAL PROVISION 8. DISADVANTAGED BUSINESS ENTERPRISE (DBE) POLICY A. Policy. It is the policy of STA to ensure nondiscrimination in the award and administration of U.S. DOT-assisted contracts and to create a level playing field on which disadvantaged business enterprises, as defined in 49 Code of Federal Regulations Part 26, can compete fairly for contracts and subcontracts relating to STA ’S procurement and professional services activities. To perform the Contract, Contractor will cooperate with STA in meeting these commitments and objectives.
B. Obligation of Contractor . Contractor shall not discriminate on the basis of race, color, national origin or sex to perform this Contract. Contractor shall carry out requirements of 49 CFR Part 26 in the award and administration of U.S. DOT- assisted contracts. Failure by CONTRACTOR to carry out these requirements is a material breach of contract, which may cause the termination of this C ontract or such other remedy as the recipient deems appropriate.
C. Contract- Specific Goal. Under the provisions of State law and the requirements of Caltrans, there is no contract -specific DBE participation goal established for the Contract. A list of the certified DBE firms Contractor intends to use on the PROJECT is set forth below. Contractor shall not terminate any listed DBE Subcontractor for conveniences and perform work with its own forces, without the prior approval of STA. If a listed DBE is terminated Contractor shall make good faith efforts to substitute another DBE. Substitutions of subcontractor s (DBE or non- DBE) require the prior written approval of STA. This section shall be under Attachments (i) and (ii) to this Exhibit G.
D. Record Keeping. Contractor shall maintain full and accurate records of DBE participation to perform the Contract, including payment amounts. Contractor shall submit quarterly reports to the MTC DBE Liaison Officer, which include the names and addresses of the DBEs performing work during the previous quarter and the total amounts billed and paid during the quarter.
E. Disadvantaged Business Enterprise (DBE)/Subcontractor List Name/Address of Subcontractor DBE?
yes/no
Amount of
Subcontract
(DBE only)*
Description of Work
1. 2.
3. 4.
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FEDERAL PROVISION 9. ACCESS REQUIREMENTS FOR INDIVIDUALS WITH
DISABILITIES
Contractor agrees to comply with all requirements of the Americans with Disabilities Act of 1990 (ADA), 42 U.S.C. § 12101 et seq.; Section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. § 794; Section 16 of the Federal Transit Act, as amended, 49 U.S.C. § 5310(f); and their implementing regulations, applicable to this Contract.
FEDERAL PROVISION 10. ENERGY CONSERVATION
Contractor shall comply with all mandatory standards and policies relating to energy efficiency which are contained in the s tate energy conservation plan issued in compliance with the Energy Policy and Conservation Act (42 U.S.C. § 6321).
FEDERAL PROVISION 11. PRIVACY ACT
(1) The Contractor agrees to comply with, and assures the compliance of its employees with, the information restrictions and other applicable requirements of the Privacy Act of 1974, 5 U.S.C. § 552a. Among other things, the Contractor agrees to obtain the express consent of the Federal Government before the Contractor or its employees operate a system of records on behalf of the Federal Government. The Contractor understands that the requirements of the Privacy Act, including the civil and criminal penalties for violation of that Act, apply to those individuals involved, and that failure to comply with the terms of the Privacy Act may result in termination of the underlying contract.
(2) The Contractor also agrees to include these requirements in each subcontract to administer any system of records on behalf of the Federal Government financed in whole or in part with Federal assistance provided by FTA.
FEDERAL PROVISION 12. DEBARMENT
A. This Contract is a covered transaction for purposes of 49 CFR Part 29. As such, the C ontractor is required to verify that none of the Contractor, its principals, as defined at 49 CFR 29.995, or affiliates, as defined at 49 CFR 29.905, are excluded or disqualified as defined at 49 CFR 29.940 and 29.945.
B. The C ontractor is required to comply with 49 CFR 29, Subpart C and must include the requirement to comply with 49 CFR 29, Subpart C in any lower tier covered transaction it enters into.
C. By executing this Contract, Contractor certifies that has represented that it has not been excluded or disqualified as provided in subsection A above. The certification in this clause is a material representation of fact relied upon by STA. If it is later determined that the Contractor knowingly rendered an erroneous certification, in addition to remedies available to STA, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. Contractor agrees to comply with the requirements of 49 CFR 29, Subpart C and further agrees to include a provision requiring such compliance in its lower tier covered transactions.
FEDERAL PROVISION 13. CLEAN AIR AND WATER POLLUTION ACTS (1) The Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq and pursuant to the Clean Air Act, as amended, 42 U.S.C. §§ 7401 et . seq. The Contractor agrees to report each violation to the STA and understands and agrees that the STA will report each violation as required to assure notification to FTA and the appropriate EPA Regional Office. 66 Solano Transportation Authority
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(2) The Contractor also agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with Federal assistance provided by FTA.
FEDERAL PROVISION 14. LOBBYING
Contractor agrees to comply with the restrictions on the use of federal funds for lobbying activities set forth in 31 U.S.C. §1352 and 49 C.F.R. Part 19 and has executed Appendix A Byrd Anti- Lobbying Amendment, 31 U.S.C. 1352, as amended by the Lobbying Disclosure Act of 1995, P.L. 104- 65 [to be codified at 2 U.S.C. § 1601, et seq.] - Contractors who apply or bid for an award of $100,000 or more shall file the certification required by 49 CFR part 20, "New Restrictions on Lobbying." Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier shall also disclose the name of any registrant under the Lobbying Disclosure Act of 1995 who has made lobbying contacts on its behalf with non- Federal funds with respect to that Federal contract, grant or award covered by 31 U.S.C. 1352. Such disclosures are forwarded from tier to tier up to the recipient.
FEDERAL PROVISION 15. LAWS AND REGULATIONS
A. Contractor shall comply with any and all laws, statutes, ordinances, rules, regulations, and procedural requirements of any national, state, or local government, and of any agency of such government, including but not limited to STA, the U.S. DOT, FTA/FHWA and the State of California (Caltrans) that relate to or in any manner affect performing the Contract. Those laws, statutes, ordinances, rules, regulations and procedural requirements imposed on STA as a recipient of federal or state funds are imposed on Contractor including but not limited to 49 Code of Federal Regulations Part 18, which are incorporated by this reference.
B. Federal Changes - Contractor shall at all times comply with all applicable FTA regulations, policies, procedures and directives, including without limitation those listed directly or by reference in the Master Agreement between STA and FTA, as they may be amended or promulgated from time to time during the term of this Contract. Contractor’s failure to so comply shall constitute a material breach of this Contract.
FEDERAL PROVISION 16. RECYCLED PRODUCTS
Contractor agrees to comply with all the requirements of Section 6002 of the Resource Conservation and Recovery Act (RCRA), as amended (42 U.S.C. 6962), including but not limited to the regulatory provisions of 40 CFR Part 247, and Executive Order 12873, as they apply to the procurement of the items designated in Subpart B of 40 CFR Part 247.
FEDERAL PROVISION 17. NO GOVENRMENT OBLIGATION TO THIRD PARTIES (1) The STA and Contractor acknowledge and agree that, notwithstanding any concurrence by the Federal Government in or approval of the solicitation or award of the underlying contract, absent the express written consent by the Federal Government, the Federal Government is not a party to this Contract and shall not be subject to any obligations or liabilities to the STA , Contractor, or any other party (whether or not a party to that C ontract) pertaining to any matter resulting from the underlying Contract.
(2) The Contractor agrees to include the above clause in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clause shall not be modified, except to identify the subcontractor who will be subject to its provisions. 67 Solano Transportation Authority
Standard Contractor Contract
Project: 2026-03 Suisun City Transit Services and Maintenance Services
FEDERAL PROVISION 18. FRAUD AND FALSE OR FRAUDULENT STATEMENTS AND
RELATED ACTS
(1) The Contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 U.S.C. § § 3801 et seq . and U.S. DOT regulations, "Program Fraud Civil Remedies," 49 C.F.R. Part 31, apply to its actions pertaining to this Project. Upon execution of the underlying contract, the Contractor certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make, or causes to be made, pertaining to the underlying contract or the FTA assisted project for which this contract work is being performed. In addition to other penalties that may be applicable, the Contractor further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification, the Federal Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on the Contractor to the extent the Federal Government deems appropriate. (2) The Contractor also acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the Federal Government under a contract connected with a project that is financed in whole or in part with Federal assistance originally awarded by FTA under the authority of 49 U.S.C. § 5307, the Government reserves the right to impose the penalties of 18 U.S.C. § 1001 and 49 U.S.C. § 5307(n)(1) on the Contractor, to the extent the Federal Government deems appropriate.
(3) The Contractor agrees to include the above two clauses in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clauses shall not be modified, except to identify the subcontractor who will be subject to the provisions.
FEDERAL PROVISION 19. CONTRACT WORK HOURS AND SAFETY STANDARD
1. Overtime requirements - No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one- half times the basic rate of pay for all hours worked in excess of forty hours in such workweek.
2. Violation; liability for unpaid wages; liquidated damages - In the event of any violation of the clause set forth in paragraph (1) of this section the contractor and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (1) of this section, in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (1) of this section.
3. Withholding for unpaid wages and liquidated damages - The STA shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the contractor or subcontractor under any such contract or any other Federal contract with the same prime contractor, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (2) of this section. 68 Solano Transportation Authority
Standard Contractor Contract
Project: 2026-03 Suisun City Transit Services and Maintenance Services
4. Subcontracts - The contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraphs (1) through (4) of this section and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (1) through (4) of this section.
FEDERAL PROVISION 20. INCORPORATION OF FEDERAL TRANSIT ADMINISTRATION TERMS
The preceding provisions include, in part, certain Standard Terms and Conditions required by DOT, whether or not expressly set forth in the preceding contract provisions. All contractual provisions required by DOT are incorporated by reference. Anything to the contrary in this Contract notwithstanding, all FTA mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this Contract. The Contractor shall not perform any act, fail to perform any act, or refuse to comply with any STA requests which would cause STA to be in violation of the FTA terms and conditions. 69 Solano Transportation Authority
Standard Contractor Contract
Project: 2026-03 Suisun City Transit Services and Maintenance Services
APPENDIX A – CERTIFICATION REGARDING LOBBYING
49 CFR PART 20-Certification for Contracts, Grants, Loans, and Cooperative Agreements (To be submitted with each bid or offer exceeding $100,000)
The undersigned [Contractor] certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for making lobbying contacts to an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form --LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions [as amended by "Government wide Guidance for New Restrictions on Lobbying," 61 Fed. Reg. 1413 (1/19/96). Note: Language in paragraph (2) herein has been modified in accordance with Section 10 of the Lobbying Disclosure Act of 1995 (P.L. 104- 65, to be codified at 2 U.S.C. 1601, et seq.)]
(3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
[Note: Pursuant to 31 U.S.C. § 1352(c)(1) -(2)(A), any person who makes a prohibited expenditure or fails to file or amend a required certification or disclosure form shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such expenditure or failure.]
The Contractor, ___________________, certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. A 3801, et seq., apply to this certification and disclosure, if any.
__________________________ Signature of Contractor’s Authorized Official __________________________ Name and Title of Contractor’s Authorized Official __________________________
___________________________ Date
70 AGENDA ITEM NO. 11.
AGENDA TRANSMITTAL
MEETING DATE:
September 15, 2026
AGENDA ITEM:
City Council/Successor Agency/Housing Authority Approval of the Minutes of the Meetings of the Suisun City Council, Suisun City Council Acting as Successor Agency, and Housing Authority held on August 4, 2026, August 8, 2026, August 11, 2026, and August 25, 2026.
FISCAL IMPACT:
None
STRATEGIC PLAN:
Sustainability and Stewardship.
BACKGROUND:
Pursuant to Government Code 40801, the City Clerk shall keep an accurate record of the proceedings of the City Council meetings. City Council minutes are prepared in a manner consistent with the intent of the Government Code. Minutes provide a record of when and where the meeting took place, type of meeting, and report any action taken, including the vote of each member of the City Council.
STAFF REPORT:
Minutes of the City Council, Suisun City Council Acting as Successor Agency and Housing Authority held on August 4, 2026, August 8, 2026, August 11, 2026, and August 25, 2026.
STAFF RECOMMENDATION:
City Council/Successor Agency/Housing Authority Approval of the Minutes of the Meetings of the Suisun City Council, Suisun City Council Acting as Successor Agency, and Housing Authority held on August 4, 2026, August 8, 2026, August 11, 2026, and August 25, 2026.
PREPARED BY:
Anita Skinner, City Clerk
REVIEWED BY:
Bret Prebula, City Manager
APPROVED BY:
Bret Prebula, City Manager
ATTACHMENTS:
1. Minutes - August 4, 2026 Regular Meetings of the City Council-Successor Agency-Housing Authority 600
2. Minutes - August 8, 2026 Regular Meetings of the City Council-Successor Agency-Housing Authority 630
3. Minutes - August 11, 2026 Regular Meetings of the City Council-Successor Agency-Housing Authority 630
4. Minutes - August 25, 2026 Regular Meetings of the City Council-Successor Agency-Housing Authority 630
71 CITY COUNCIL CITY COUNCIL MEETING
Alma Hernandez, Mayor
Jenalee Dawson, Mayor Pro Tem
Amit Pal, Councilmember
Parise Shepherd, Councilmember
Princess Washington, Councilmember
MINUTES
SPECIAL JOINT MEETING OF THE SUISUN CITY COUNCIL AND PLANNING
COMMISSION FOLLOWED BY
REGULAR MEETING OF THE SUISUN CITY COUNCIL, SUISUN CITY COUNCIL
ACTING AS SUCCESSOR AGENCY TO REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY TUESDAY, AUGUST 4, 2026
6:00 PM
Suisun City Council Chambers - 701 Civic Center Boulevard - Suisun City, California
.MEETINGS ARE HELD IN-PERSON, PUBLIC PARTICIPATION IS ALSO AVAILABLE VIA ZOOM
ZOOM MEETING INFORMATION:
WEBSITE: https://zoom.us/join
MEETING ID: 810 1523 0096
CALL IN PHONE NUMBER: (707) 438-1720
REMOTE PUBLIC COMMENT IS AVAILABLE FOR THE CITY COUNCIL MEETING BY EMAILING [email protected] (PRIOR TO 4 PM), VIA WEBSITE, OR ZOOM CALL IN PHONE NUMBER (707) 438 -1720
(If attending the meeting via phone press *9 to raise your hand and *6 to unmute/mute for public comment.)
(Next Ord. No. – 829)
(Next City Council Res. No. 2026 – 97)
Next Suisun City Council Acting as Successor Agency Res. No. SA2026 - 06) (Next Housing Authority Res. No. HA2026 – 07)
(Next Planning Commission Res. No. PC2026 – 02)
SPECIAL JOINT MEETING OF THE
SUISUN CITY COUNCIL AND PLANNING COMMISSION
CALL TO ORDER
Mayor Hernandez called the meeting to order at 6pm.
ROLL CALL
ABSENT: Council Member Washington
PLEDGE OF ALLEGIANCE
Led by Planning Commission Chairperson Enault
72 INVOCATION
Given by Clerk Skinner
CONFLICT OF INTEREST NOTIFICATION None
(Any items on the closed session agenda that might be a conflict of interest to any Councilmembers / Commissioners should be identified at this time.)
PUBLIC COMMENT. None
(Request by citizens to discuss any matter under our jurisdiction other than an item posted on this agenda per California Government Code §54954.3. Comments are limited to no more than 3 minutes unless allowable by the Mayor/Chair. Speaker cards are available on the tabl e near the entry of the meeting room and should be given to the City Clerk. By law, no prolonged discussion or action may be taken on any item raised during the public comment period, although informational answers to questions may be given and matters may be referred for placement on a future agenda.)
REPORTS
1. Development Projects Update - (Caperton: [email protected]).
Report was given by Senior Planner John Kearns
Council Member Washington arrived at 6:15pm.
Council and Commission clarifying questions.
PUBLIC COMMENTS
George should BCDC be involved with any of our developments; have developers put in parking; Virgil Bait Shop, vacant building and what is going on with that; CEQA questions
Steve Olry, read part of a DR article in relation to apartments; the 34 acre parcel is our last chance to get it right.
Chuck Phillips, CF comments on parking but nothing on how it effects the environment or how they will help to clean up the city.
Mr. Kearns responded to public comments.
Council/Commission closing comments.
ADJOURN JOINT MEETING
There being no further the business the joint meeting was adjourned at 7:03pm.
BREAK
REGULAR MEETING OF THE SUISUN CITY COUNCIL, SUISUN CITY
COUNCIL ACTING AS SUCCESSOR AGENCY TO REDEVELOOMENT
AGENCY, AND HOUSING AUTHORITY
CALL TO ORDER
Mayor Hernandez called the meeting to order at 7:17 pm
73 ROLL CALL
PRESENT: Dawson, Hernandez, Pal, Shepherd, Washington
ABSENT: None
APPROVAL OF REORDERING AGENDA
Motion by Council Member Pal and seconded by Council Member Shepherd to approve agenda ordering.
Motion passed unanimously.
CONFLICT OF INTEREST NOTIFICATION
(Any items on the closed session agenda that might be a conflict of interest to any Councilmembers / Boardmembers should be identified at this time.)
Council Member Pal confirmed with City Attorney he had no conflict with Item 12.
REPORTS
1. City Manager Update - (Prebula: [email protected]).
Gave an update on Life Skill Program.
2. City Attorney Update
Review conflict of Interest Code, either amend or determined no changes are needed Sign Ordinance update in reference to upcoming campaign signage
PRESENTATIONS/APPOINTMENTS
3. Approving Nomination for Appointment to the Solano Transportation Authority Pedestrain Advisory Committee - (Hernandez: [email protected]).
Mayor Hernandez moved to reappoint David George and seconded by Vice Mayor Dawson. Motion passed unanimously.
4. Proclamation Proclaiming the Week of September 17-23, 2026 as "Constitution Week" - (Hernandez: [email protected]).
Reagendized to a future meeting.
PUBLIC COMMENT
(Request by citizens to discuss any matter under our jurisdiction other than an item posted on this agenda per California Government Code §54954.3. Comments are limited to no more than 3 minutes unless allowable by the Mayor/Chair. Speaker cards are available on the table near the entry of the meeting room and should be given to the City Clerk. By law, no prolonged discussion or action may be taken on any item raised during the public comment period, although informational answers to questions may be given and matters may be referred for placement on a future agenda.)
Herbert Dardon commented on businesses closing permanently or moving to another city; Taqueria opened second location in the Marina.
Steve Olry comments on parking; e-Bike and scooter comments, post no bikes permitted; reported twice homeless encampments along railroad tracks.
Donna LeBlanc update on cross walk signal at Pintail and Heron; Sewer District repairs that were done are now sinking which is causing issues with the sidewalks which some residents have repaired.
74 Emmet Tuff, police cover up back in 1998 comments regarding arson; going to put in a new complaint with current Police Chief.
George comments on city decline that started with former mayor and continues with current council; continued lack of transparency; fiscal irresponsibility;
Chuck Phillips what happened to the 2020-2025 strategic plan; abandoned cars that are leaking into the ground;
Anders Engnell, California Forever Representative commented on community meetings and they will do more in the future.
James Berg commented on Vice Mayor Dawson campaign team profiling against him; cease and desists letter submitted to city clerk.
Michael Jefferson commented on Wanda Williams sign still up on Cordelia Road; C alifornia Forever comments.
ON LINE
Gloria commented that council should be aware of their facial expressions which can be seen by the public; comments on e-bike on Pintail and asked why Police are not patrolling more.
Thomas Kamin commented on celebrating 250 years for our country, was not done so that council can become punching bags.
Miss Lord commented on Cyber Crimes and “safe at home”; filed police reports.
Xenia Tom commented on e-bikes, registration on bikes to allow for citations to be issued.
Joe (technical issues)
COUNCIL COMMENTS
(Comments are limited to no more than 3 minutes)
Council Member Washington commented vendors blocking walkway; leash law for the city; thank you to RPMA for response to leak at the docks.
Vice Mayor Dawson, for the record no campaign team, continues to be an issue, the bullying has to stop.
Mayor Hernandez asked the Norms and Procedures bring brought back for clarification on Council Comments; campaign season coming, thanked Council for all the time and efforts council puts in.
CONSENT CALENDAR
City Council
5. Council Adoption of Resolution No. 2026 -97: Authorizing the City Manager to Execute the Lease Agreement Between the City of Suisun City and Bulldog Baseball & Softball Club for Field Use at the Lambrecht Sports Complex - (Downey: [email protected]).
75 6. Council Adoption of Resolution No. 2026 -98: Authorizing the City Manager to Enter into a Lease Agreement on the City’s Behalf with Flex Technology Group for the Citywide Multi - Function Copier Leasing and Maintenance Contract - (Vue: [email protected]).
7. Regulated Mobility Devices and Bicycle Facility Administrative Directive - (City Attorney) a. Council Adoption of Ordinance No. 828, An Ordinance of the City Council of the City of Suisun City, California, Repealing Chapter 10.40 of the Suisun City Municipal Code and Adding a New Chapter 10.42 (Regulated Mobility Devices) to Title 10 (Vehicles and Traffic) of the Suisun City Municipal Code ( Introduced and Reading Waived on July 7, 2026)
b. Council Adoption of Resolution No. 2026 -99: Authorizing the City Manager to Issue Administrative Directive No. AD -27 (Bicycle Facility Inspection, Reporting, and Maintenance Prioritization)
8. Employer Paid CalPERS Contributions and Internal Revenue Code Section 414(h)(2) Compliance - (Penland: [email protected]).
a. Council Adoption of Resolution No. 2026-100: Paying and Reporting the Value of Employer Paid Contribution - CALPERS ID 2298323828.
b. Council Adoption of Resolution No. 2026-101: Implementing the Provisions of Internal Revenue Code Section 414(H)(2) Relative to the California Public Employees' Retirement System Contributions for Eligible City Employees - CALPERS ID:
2298323828.
Joint City Council / Suisun City Council Acting as Successor Agency/ Housing A uthority
9 Accept the Investment Report for the Quarter Ending March 31, 2026 - (Luna:
[email protected]).
Joint City Council / Suisun City Council Acting as Successor Agency
10. Council/Agency Approval of June 2026 Accounts Payable and Payroll Warrants - (Luna:
[email protected])
Motion by Council Member Pal to approve Consent Calendar and seconded by Council Member Shepherd. Motion passed by the following vote:
AYES: Dawson, Hernandez, Pal, Shepherd, Washington
NOES: None
ABSENT: None
PUBLIC HEARING
City Council
11. Public Hearing and Other Proceedings Related to Annexation No. 19 to Community Facilities District No. 2 (Municipal Services), for Suisun City Dental Project - (Vue: [email protected]). a. Council Adoption of Resolution No. 2026-101: Submitting Annexation of Territory and Levy of Special Taxes to Qualified Electors
b. Council Adoption of Resolution No. 2026-102: Declaring Results of Special Annexation Election, Determining Validity of Prior Proceedings, and Direc ting Recording of Amended Notice of Special Tax Lien
76 c. Council Introduction and Waive Reading of Ordinance No. 829: An Ordinance of the City Council of the City of Suisun City Levying Special Tax Within City of Suisun City Communities Facilities District No. 2 (Municipal Services), Including Certain Annexation Territory
Management Analyst Amanda Dum presented the report.
Council Member Pal left dais at 8:19pm and returned at 8:20pm
Mayor Hernandez opened the Public Hearing. There being no comments Mayor Hernandez closed Public Hearing.
Motion by Vice Mayor Dawson to approve Item 11 and seconded by Council Member Shepherd.
Motion passed by the following vote:
AYES: Dawson, Hernandez, Pal, Shepherd, Washington
NOES: None
ABSENT: None
GENERAL BUSINESS
City Council
12. Council Adoption of Resolution 2026 -103: Awarding an Exclusive Solid Waste Collection and Management Services Franchise to Recology Vacaville Solano and Authorizing the City Manager to Execute a Franchise Agreement with Recology Vacaville Solano - (Vue:
[email protected]).
Council Member Pal ex parte with Recology.
Ms. Dum presented the report.
Mr. Enright commented a Prop 218 hearing is needed due to rate decrease and CPI; revised resolution which added a new Section 5.
Council asked clarifying questions.
ON LINE
Gloria comments regarding signage, location and repairs to any damage to bins.
Ms. Dum and Recology representative responded to questions.
Motion to continue discussion.
Mayor thanked Republic Service for their legacy contract they have had with the city. Council took a big risk to do an RFP and received 4 bids.
Council Member Pal thanked staff for their efforts in making this new contract happen. Thanked Republic Services.
77 Council Member Shepherd thanked Republic Services and welcomed Recology.
Motion by Vice Mayor Dawson to approve Item 12 and seconded by Council Member Shepherd.
Motion passed by the following vote:
AYES: Dawson, Hernandez, Pal, Shepherd, Washington
NOES: None
ABSENT: None
Joint City Council / Housing Authority
13. Receive Housing Authority and City Council Feedback and Direction to Issue a Request for Qualifications and Proposal (RFQ/P) for the Sale of Approximately 4.19 Acres of Property (APNs 0030-295-030, 0032-230-280, and 0032-230-310) Owned by the City of Suisu n City, and Approximately 29.98 Acres of Property (APNs 0032-230-290, and 0032-230-370) Owned by the Suisun City Housing Authority Located Generally at the Northwest Corner of Marina Boulevard and Highway 12, and Determining that the Action is Exempt from the California Environmental Quality Act (CEQA) - (Caperton: [email protected]).
Development Services Director Caperton presented the report.
Council Member Pal left dais at 9:12pm and returned at 9:15pm.
Council Member Washington left dais at 9:14pm and returned at 9:17pm.
Ken Herra, President with Kosmont, also commented on the report.
Council discussion.
PUBLIC COMMENTS
Donna LeBlanc asked if the residents that are to be selected will they be required to sign a NDA; not paid, how many meetings they can miss, the info from the town hall be made public.
Michael Jefferson commented the project has a lot of potential.
COUNCIL UPDATES
Council Member Washington asked if there are plans to open cooling centers? Mayor Hernandez stated that at this time the Library was the only one.
INFORMATIONAL REPORTS
ADJOURNMENT
There being no further business the meeting was adjourned at 10:03pm.
___________________________________
Anita Skinner, City Clerk
78 CITY COUNCIL CITY COUNCIL MEETING
Alma Hernandez, Mayor
Jenalee Dawson, Mayor Pro Tem
Amit Pal, Councilmember
Parise Shepherd, Councilmember
Princess Washington, Councilmember
MINUTES
CITY OF SUISUN CITY
CITY COUNCIL
NOTICE AND AGENDA OF EMERGENCY MEETING
Called pursuant to Government Code § 54956.5
DATE Saturday, August 8, 2026
TIME 11:00 a.m.
PLACE City Council Chamber, 701 Civic Center Blvd,, Suisun City, California CALLED BY Mayor Alma Hernandez or: a majority of the City Council
NOTICE IS HEREBY GIVEN that an emergency meeting of the City Council of the City of Suisun City is called for the date, time, and place stated above. This meeting is called pursuant to Government Code section 54956.5 because an emergency situation exists involving matters upon which prompt action is necessary due to the disruption or threatened disruption of public facilities, namely a cybersecurity incident that has compromised City inf ormation technology systems and required the shutdown of systems supporting Police and Fire Department operations.
No business other than that described below will be transacted or discussed. Gov. Code §§ 54956(a), 54956.5(d).
IMPORTANT — NO REMOTE PARTICIPATION OR WEBCAST. Because of the incident described above, the City’s internet, telephone, and broadcasting systems are unavailable. This meeting will be held entirely in person. There will be no webcast, no call-in option, and no online public comment. Members of the public who wish to observe or comment must attend in person. All votes will be taken by roll call. Government Code section 54953.4 does not require remote access for a meeting held under section 54956.5 (§ 54953.4(b)(1)(A)(i)(II)(ie)), and the City is not an eligible legislative body under that section.
AGENDA
1. CALL TO ORDER AND ROLL CALL (11:00 A.M.)
Mayor Hernandez called the meeting to order at 11am.
PRESENT: Hernandez, Pal, Shepherd, Washington
ABSENT: DAWSON
79 2. DETERMINATION THAT AN EMERGENCY SITUATION EXISTS Consideration of a motion determining, by majority vote of the members of the City Council, that an emergency situation exists within the meaning of Government Code section 54956.5(a)(1) — specifically, a crippling activity that severely impairs public safety — and that prompt action is necessary due to the disruption or threatened disruption of public facilities.
Mayor Hernandez read emergency statement. City Manager Prebula ga ve a brief overview of the situation and how city services would be handled during the shut down.
3. PUBLIC COMMENT ON AGENDA ITEMS
Members of the public may address the City Council on an y item described in this notice, before or during the Council’s consideration of that item. Gov. Code § 54954.3(a)(3). Speakers are limited to three (3) minutes. Because this is not a regular meeting, public comment is limited to the items described in this notice.
Donna LeBlanc asked clarifying questions on how 911 calls would be handled Tom LeBlanc suggested a hot line be set up for the public for tips and questions regarding services.
Michael Jefferson asked if personnel information was affected.
Gloria Felder asked if there was a current strategic plan that included a security plan.
Nora Flynn asked clarifying questions on what happened, social media reports.
Mr. Prebula responded to questions.
4 RESOLUTION PROCLAIMING THE EXISTENCE OF A LOCAL EMERGENCY a. Consideration and Adoption of Resolution No. 2026-____: A Resolution of the City Council of the City of Suisun City Proclaiming the Existence of a Local Emergency Arising from the August 2026 Cyber Incident, and Confirming and Delegating Emergency Authority Motion by Council Member Shepherd to adopt resolution and seconded by Council Member Shepherd. Motion passed by the following vote:
AYES: Hernandez, Pal, Shepherd, Washington
NOES: None
ABSENT: Dawson
5. ADJOURNMENT
There being no further business the meeting was adjourned at 11:37am.
_________________________________
Anita Skinner, City Clerk
80 MINUTES
CITY OF SUISUN CITY
CITY COUNCIL
NOTICE AND AGENDA OF EMERGENCY MEETING
Called pursuant to Government Code § 54956.5
DATE Tuesday, August 11, 2026
TIME 8:00 a.m.
PLACE City Council Chamber, 701 Civic Center Blvd., Suisun City, California CALLED BY Mayor Alma Hernandez or a majority of the City Council
NOTICE IS HEREBY GIVEN that an emergency meeting of the City Council of the City of Suisun City is called for the date, time, and place stated above. This meeting is called pursuant to Government Code section 54956.5 because an emergency situation exists involving matters upon which prompt action is necessary due to the disruption or threatened disruption of public facilities, namely the continuing effects of the cybersecurity incident proclaimed a local emergency by Resolution No. 2026-___ on August 8, 2026 (the "August 2026 Cyber Incident"), and the need for prompt Council direction regarding a demand received from the person or persons responsible for that incident.
No business other than that described below will be transacted or discussed. Gov. Code §§ 54956(a), 54956.5(d).
NO REMOTE PARTICIPATION OR WEBCAST]. Because of the incident described above, the City's internet, telephone, and broadcasting systems remain unavailable. This meeting will be held entirely in person. There will be no webcast, no call-in option, and no online public comment. Members of the public who wish to observe or comment must attend in person. All votes will be taken by roll call.
Government Code section 54953.4 does not require remote access for a meeting held under section 54956.5 (§ 54953.4(b)(1)(A)(i)(II)(ie)), and the City is not an eligible legislative body under that section.
AGENDA
1. CALL TO ORDER AND ROLL CALL (8:00 A.M.)
Mayor Hernandez called the meeting to order at 8:00am.
PRESENT: Hernandez, Pal, Shepherd, Washington
ABSENT: Dawson
2. DETERMINATION THAT AN EMERGENCY SITUATION EXISTS
Consideration of a motion determining, by majority vote of the members of the City Council, that an emergency situation exists within the meaning of Government Code section 54956.5(a)(1) — specifically, a crippling activity that severely impairs public safety — and that prompt action is necessary due to the disruption or threatened disruption of public facilities and the need for prompt Council direction regarding a demand received from the person or persons responsible for the August 2026 Cyber Incident, such that this meeting is properly called as an emergency meeting under Government Code section 54956.5.
81 City Manager Prebula gave a brief background on the existing emergency situation, explaining how city services are being affected; the threat assessment team is currently reviewing the possible leak of personal and financial information.
Council asked clarifying questions which were answered by Mr. Prebula and City Attorney Enright.
Mr. Prebula stated City Hall would be closed to the public for the remainder of the week and updates would be announced as services are reinstated.
3. PUBLIC COMMENT ON AGENDA ITEMS
Members of the public may address the City Council on any item described in this notice, before or during the Council's consideration of that item. Gov. Code § 54954.3(a)(3). Speakers are limited to three (3) minutes. Because this is not a regular meeting, public comment is limited to the items described in this notice.
There were no public comments.
4. VOTE TO CONVENE IN CLOSED SESSION
Consideration of a motion, by two-thirds vote of the members present (or, if fewer than two-thirds of the members are present, a unanimous vote of the members present), pursuant to Government Code section 54956.5(c), to meet in closed session as set forth below.
Motion by Council Member Washington and seconded Council Member Shepherd to convene to Closed Session. Motion passed by the following vote:
AYES: Hernandez, Pal, Shepherd, Washington
NOES: None
ABSENT: Dawson
5. CLOSED SESSION
a. Threat to Public Services or Facilities. (Government Code § 54957(a)(1) — threat to critical infrastructure controls or critical infrastructure information relating to cybersecurity b. Conference with Legal Counsel — Anticipated Litigation. (Government Code § 54956.9(d)(2) — Significant exposure to litigation: one or more potential cases.)
6. ADJOURNMENT
There being no further general business the meeting was adjourned to closed session at 8:59am.
__________________________________
Anita Skinner, City Clerk
82 CITY COUNCIL CITY COUNCIL MEETING
Alma Hernandez, Mayor
Jenalee Dawson, Mayor Pro Tem
Amit Pal, Councilmember
Parise Shepherd, Councilmember
Princess Washington, Councilmember
MINUTES
REGULAR MEETING OF THE SUISUN CITY COUNCIL,
SUISUN CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY OF THE CITY OF SUISUN CITY,
AND SUISUN CITY HOUSING AUTHORITY
TUESDAY, AUGUST 25, 2026
6:00 PM
Suisun City Council Chambers - 701 Civic Center Boulevard - Suisun City, California .
MEETINGS ARE HELD IN-PERSON, PUBLIC PARTICIPATION IS ALSO AVAILABLE VIA ZOOM
ZOOM MEETING INFORMATION:
WEBSITE: https://zoom.us/join
MEETING ID: 844 3848 4678
CALL IN PHONE NUMBER: (707) 438-1720
REMOTE PUBLIC COMMENT IS AVAILABLE FOR THE CITY COUNCIL MEETING BY EMAILING [email protected] (PRIOR TO 4 PM), VIA WEBSITE, OR ZOOM CALL IN PHONE NUMBER (707) 438 -1720
(If attending the meeting via phone press *9 to raise your hand and *6 to unmute/mute for public comment.)
(Next Ord. No. – 830)
(Next City Council Res. No. 2026 – 106)
Next Suisun City Council Acting as Successor Agency Res. No. SA2026 - 06) (Next Housing Authority Res. No. HA2026 – 07)
CALL TO ORDER
Mayor Hernandez called the meeting to order at 6:00 pm.
ROLL CALL
PRESENT: Dawson, Hernandez, Pal, Shepherd, Washington
ABSENT: None
PLEDGE OF ALLEGIANCE
Led by Vice Mayor Dawson
INVOCATION
Given by Deputy Clerk Pock.
83 APPROVAL OF REORDERING OF AGENDA
Motion by Vice Mayor Dawson to approve agenda and seconded by Council Member Shepherd. Motion passed unanimously.
CONFLICT OF INTEREST NOTIFICATION - None
(Any items on the regular meeting agenda that might be a conflict of interest to any Councilmembers / Boardmembers should be identified at this time.)
REPORTS (Informational items only.)
1. City Manager Update - (Prebula: [email protected]). Announced one graduate of the Life Skill Program
EIR Expansion progress, 60-day circulation period expected this fall Cybersecurity update on city services
City successes over the last 45 years
2. City Attorney Update
Public Records Act needs to be addressed and work with staff to find better ways to handle requests
PRESENTATIONS/APPOINTMENTS
(Presentations, Awards, Proclamations, Appointments).
Proclamations Not Presented
3. Proclamation Recognizing the America 250 Patriot Marker Dedication at Peña Adobe Regional Park - (Hernandez: [email protected]).
Presentations
4. Urban Farming Project Proposal - AVC Farm Solutions Inc.
Former Council Member Marlan Osum presented the project proposal Council discussion and direction to staff to look into the proposal.
PUBLIC COMMENT
(Request by citizens to discuss any matter under our jurisdiction other than an item posted on this agenda per California Government Code §54954.3. Comments are limited to no more than 3 minutes unless allowable by the Mayor/Chair. Speaker cards are available on the table near the entry of the meeting room and should be given to the City Clerk. By law, no prolonged discussion or action may be taken on any item raised during the public comment period, although informational answers to questions may be given and matters may be referred for placement on a future agenda.)
Electronic Comment
Jacqueline Jones, comments for solidarity for Black Women.
In Person
Tom LeBlanc commented on unhoused encampment fire and creating a joint task force to try to resolve homeless concerns.
Donna LeBlanc asked if city app was working for people to report issues; signage issue comment s; Sewer District work/repair at Pintail and Woodlark is sinking, who is responsible to fix it.
Barbara Craig commented on fire in old town and thanked the Fire Department, neighbors and everyone who showed up to help and support the fire victims.
84 Steve Olry commented on the downtown fire; asked again about an emergency siren; ebikes and scooter comments not obeying traffic laws, need signage posted.
Michael Jefferson commented on campaign signs that were removed.
Tom School asked why flag was still at full staff as president asked flags to be lowered in honor of Dolly Parton.
Jim Harter thanked the young man at the Main Street mart for alerting neighbors to the fire; thanked the Fire Department and all the agencies that helped.
Yukab started personal attacks towards council and was stopped by Mayor reminding him to keep comments to city business.
On Line
Michelle Chavez commended Mr. Osum for his presentation and wishes the project success going forward.
COUNCIL COMMENTS
(Comments are limited to no more than 3 minutes)
Council Member Pal commented on homeless issues; staff look into a siren for old town; sign issue needs to be addressed.
Council Member Shepherd commented on fire outside here residence along the railroad tracks from encampment and thanked Fire Department for their quick response.
Council Member Washington stated the city at one time had a strong Neighbor Hood Watch Program and asked how can that be brought back; commented on lack of police and code enforcement and need to bring back for discussion; asked that the meeting be adjourned in honor of former Planning Commissioner Ken Holzworth and Dolly Parton.
Vice Mayor Dawson commented she was out of town when the fire happened in old town and thank the community for showing up; would like to have those individuals recognized at a future council meeting.
Mayor Hernandez thanked those that stepped up to help during the fire.
CONSENT CALENDAR
Consent calendar items requiring little or no discussion may be acted upon with one motion.
City Council
5. Council Adoption of Ordinance No. 829: Levying Special Tax Within City of Suisun City Community Facilities District No. 2 (Municipal Services), Including Certain Annexation Territory (Suisun City Dental - Annexation #19) (Introduced and Reading Waived on August 4, 2026) - (Vue: [email protected]).
6. Council Adoption of Resolution No. 2026 -106: Adopting the 2nd Amendment to the Annual Appropriation Resolution No. 2026-89 to Rebudget the Unspent Balance on the Yocha Dehe Wintun Nation Grant in Fiscal Year 2026-27 - (Lopez: [email protected]).
85 7. Council Adoption of Resolution No. 2026 -107: Accepting the Heritage Park Enhancement Project as Complete and Authorizing the City Manager to Record the Notice of Completion for the Project - (Hull: [email protected])
Joint City Council / Suisun City Council Acting as Successor Agency/ Housing Authority
8. City Council/Successor Agency/Housing Authority Approval of the Minutes of the Meetings of the Suisun City Council, Suisun City Council Acting as Successor Agency, and Housing Authority held on July 7, 2026 – (Skinner: [email protected]).
PUBLIC COMMENT
Item 5
Tom Scholl asked why another tax was being imposed.
Mayor Hernandez pulled Item 5 for discussion.
Motion by Council Member Washington to approve Consent Calendar Items 6, 7, 8 and seconded by Council Member Shepherd. Motion passed by the following vote:
AYES: Dawson, Hernandez, Pal, Shepherd, Washington
NOES: None
ABSENT: None
ITEM 5
Management Analyst Amand Dum explained this was not a tax for the entire city; that any time a new business comes into town they are placed into a CFD.
Motion by Vice Mayor Dawson to approve Consent Calendar Item 5 and seconded by Council Member Shepherd. Motion passed by the following vote:
AYES: Dawson, Hernandez, Pal, Shepherd, Washington
NOES: None
ABSENT: None
PUBLIC HEARING: None
GENERAL BUSINESS
City Council
9. Council Adoption of Resolution No. 2026-108: Accepting the Suisun City Police Department AB 481 Military Equipment Annual Report for 2025 and Renewal of SCPD Policy 706:
Military Equipment Use with no Modifications - (Roth: [email protected]).
Commander Henderson presented the report.
Council comments and questions which were answered by Commander Henderson.
86 Motion by Council Member Pal to accept the annual report and seconded by Council Member Shepherd. Motion passed by the following vote:
AYES: Dawson, Hernandez, Pal, Shepherd, Washington
NOES: None
ABSENT: None
COUNCIL UPDATES
Council Member Washington commented she was working with Salvation Army on how to create a plan to provide services for housing, pet placement, vouchers for hotel stays, counseling for victims of a fire; Meals on Wheels is holding a live auction on Saturday; asked how city could bring back the Police Cadet Program.
Council Member Pal thanked everyone, especially IT department, Rowland and Jason during this cyberattack and all they work they have done to get the city through this.
Council Member Shepherd commented on ebikes and the liability they pose.
Vice Mayor Dawson commented she would provide to council the resource list that was created during the fire.
Mayor Hernandez reminded residents the Police Department lobby will be closed this week but department staff would be available at the Finance Department counter; 9-11 Memorial will be held at the Fire Department with the ringing of the bells during the 5am hour with full ceremony in the evening.
Received inquiry about no solicitation postings at residences and how can they be stopped. City Attorney Enright commented that any solicitor is required to get a permit from the city.
INFORMATIONAL REPORTS: (Non-Discussion Items)
ADJOURNMENT
There being no further business the meeting was adjourned at 7:53pm in memory of Ken Holzworth and Dolly Parton.
_________________________________
Anita Skinner, City Clerk
87 AGENDA ITEM NO. 12.
AGENDA TRANSMITTAL
MEETING DATE:
September 15, 2026
AGENDA ITEM:
Council Adoption of Resolution No. 2026-___: Approving a Tax Exchange Agreement Between the County of Solano and the City of Suisun City Relating to the Highway 12 Logistics Center (Buzz Oates) Annexation Pursuant to Revenue and Taxation Code Section 99 and Article XIII, Section 29(b) of the California Constitution, and Authorizing the City Manager to Execute the Agreement.
FISCAL IMPACT:
There is no cost to the General Fund associated with approving the Agreement. The Agreement establishes how tax revenues generated within the approximately 161 acre Highway 12 Logistics Center Annexation Area will be divided between the City and the County of Solano after annexation. No revenue is exchanged until the first fiscal year following the effective date of annexation, and revenue grows incrementally as the Project is built out in phases.
Under the Agreement, the City will receive 30 percent of the property tax increment currently allocated to the County General Fund and County Accumulated Capital Outlay Fund, 100 percent of the increment currently allocated to the County Road Fund, and, following detachment, 100 percent of the increment currently allocated to the Suisun Fire Protection District. All special district allocations remain unchanged. In return, the City will remit to the County 25 percent of the Bradley-Burns sales and use tax and transient occupancy tax generated at a point of sale within the Annexation Area, will collect the County's Public Facilities Fees prior to building permit issuance, and will make an annual payment of $25,000 (CPI adjusted) to the Suisun Fire Protection District or its Successor in Interest beginning with the first certificate of occupancy.
When the Project was approved in November 2024, the Fiscal Impact Analysis prepared for the Project projected that the completed Project would generate over $1.8 million in annual fiscal revenues against approximately $635,000 in annual fiscal expenses to the General Fund, an annual surplus of approximately $1.2 million at full buildout. Because the Project is a warehouse and logistics use with limited point of sale activity and no transient occupancy component, the 25 percent County share of sales and use tax and transient occupancy tax is expected to be modest, and the primary revenue to the City will be property tax. The Community Facilities District No. 2 special tax is a separate revenue source unaffected by this Agreement. Combined with the City's negotiated share of property tax and the limited scope of the County's sales tax and TOT share, the majority of Project-related revenue will continue to flow to the City post-annexation.
STRATEGIC PLAN:
Ensure Fiscal Sustainability; Foster Economic Growth and Diversification; Provide Good Governance.
BACKGROUND:
The Highway 12 Logistics Center Project
Buzz Oates Construction, Inc. (Applicant) submitted a planning entitlement application in 2021 for the 88 Highway 12 Logistics Center, a warehouse and logistics project located at the northwest corner of Cordelia Road and Pennsylvania Avenue, bounded by State Highway 12 to the north and the Union Pacific Railroad to the east, within the City's Sphere of Influence. The overall Project site is approximately 487 acres. Of that area, approximately 161 acres is proposed to be annexed into the City (the Annexation Area), including a 5 acre parcel east of Pennsylvania Avenue that is included to avoid the creation of an unincorporated island consistent with LAFCO policy. The remaining approximately 326 acres south of Cordelia Road will remain in the unincorporated County as managed open space and biological mitigation, consistent with the Suisun Marsh Protection Plan.
The City, as lead agency, prepared an Environmental Impact Report for the Project (State Clearinghouse No. 2021040016). The Planning Commission held a public hearing on July 9, 2024, and forwarded a recommendation of approval to the City Council. On November 19, 2024, the City Council held a public hearing and, by a 4 to 1 vote, certified the Final EIR and adopted CEQA Findings of Fact and a Statement of Overriding Considerations, approved a General Plan Amendment, approved the annexation application for submittal to the Solano Local Agency Formation Commission (LAFCO), and introduced two ordinances. On December 3, 2024, the Council adopted Ordinance No. 812, prezoning the Annexation Area to 63.7 acres of Commercial Services and Fabricating (CSF) and 97.3 acres of Open Space (OS), and Ordinance No. 813, approving Planned Unit Development PD 24-01 for the warehouse and logistics buildings, elevations, and site plans. Those actions completed the City's legislative approvals for the Project.
Why a Tax Exchange Agreement Is Required
Annexation of the Annexation Area cannot proceed at LAFCO without a property tax exchange agreement. Under Revenue and Taxation Code Section 99, the LAFCO Executive Officer is prohibited from issuing a Certificate of Filing for an annexation application until the affected city and county have determined the amount of property tax revenue to be exchanged among the local agencies whose service areas or responsibilities will change as a result of the annexation. Section 99 is the mechanism by which the base year property tax and the annual tax increment within a newly created tax rate area are reallocated between the County, the City, and any special districts being detached.
Separately, Proposition 11, approved by the voters in November 1998, added subdivision (b) to Section 29 of Article XIII of the California Constitution, which authorizes cities and counties to enter into contracts to apportion the revenues of sales and use taxes imposed under the Bradley-Burns Uniform Local Sales and Use Tax Law. Solano County has historically conditioned its agreement to a Section 99 property tax exchange on a companion apportionment of Bradley-Burns and transient occupancy tax revenues generated within an annexation area, which is reflected in this Agreement.
Following the Council's November 2024 approvals, City staff have negotiated with Solano County staff over the terms of the Agreement. The version before the Council tonight reflects those negotiations and is being presented to the Council in advance of consideration by the Solano County Board of Supervisors. The Agreement becomes effective only upon approval and execution by both governing bodies. The County will be taking this agreement for approval at their September 22, 2026, agenda.
STAFF REPORT:
Summary of Agreement Terms
The principal terms of the Agreement are summarized in the following table and discussed below. 89 Agreement
Section
Term
Effect on the City
Sec. 3
Assumption of services; detachment
from Suisun Fire Protection District
City assumes full responsibility for road, fire protection, and all other municipal services in the Annexation Area upon annexation.
City must pursue detachment of the Annexation Area from the Suisun Fire Protection District concurrently with annexation.
Sec. 4
Property tax exchange
County General Fund and Accumulated Capital Outlay Fund shares:
70% County / 30% City. County Road Fund share: 100% City.
Suisun Fire Protection District share: 100% City following detachment. Allocations occur after the ERAF shift and take effect in the first fiscal year following the Annexation Date. County Auditor establishes new tax rate areas for each annexation.
Sec. 5
Sales and use tax and transient
occupancy tax apportionment
City remits 25% of Bradley-Burns sales and use tax and transient occupancy tax generated within the Annexation Area to the County annually, within 30 days of final receipt from the State. County may require certification by the City's independent auditors and may audit once per fiscal year. Underpayment exceeding 5% triggers reimbursement of audit costs. Undisputed late amounts accrue interest at the Solano County Treasury Pool rate.
Sec. 6
Special districts; Fire District
payment
Special district allocations are unchanged unless separately agreed.
Beginning with the first certificate of occupancy in the Annexation Area and each July 1 thereafter, City pays $25,000 to the Suisun Fire Protection District or its Successor in Interest, adjusted annually and on a compounding basis by CPI-U for the San Francisco Bay Area measured from the Effective Date.
Sec. 8
County Public Facilities Fees
City will require each developer in the Annexation Area to pay the County's Public Facilities Fees (Solano County Code Chapter 11, Article X) and will collect those fees before issuing building permits for new building square footage.
Sec. 9
Land use notice
City must give the County written notice of any General Plan amendment, Specific Plan amendment, rezoning, development agreement, or other discretionary approval that would materially increase development intensity in the Annexation Area beyond what is contemplated at execution.
Sec. 10
Dispute resolution
Written notice, meet and confer within 10 days, JAMS mediation if unresolved after 30 days, arbitration only by mutual agreement, otherwise litigation.
Sec. 11
Mutual defense; prospective remedy
only
If a third party challenges the Agreement, the parties jointly defend and share costs equally. Both parties waive retroactive recovery of revenues exchanged before the challenge is filed; the only remedy is prospective invalidation, followed by good faith renegotiation.
Sec. 12 to 14
Amendment, reformation, and
effect
Amendments require approval of both governing bodies. If state law changes and denies either party the benefit of its bargain, the parties renegotiate in good faith. The Agreement applies only to the Annexation Area and is expressly not a master tax sharing agreement for other annexations. Revenue sharing continues for as long as revenue is generated from the annexed territory.
Sec. 16
Third party beneficiaries
No third party beneficiaries, except that the Suisun Fire Protection District or its Successor in Interest may directly enforce the Section 6 payment obligation against the City.
90 Analysis
Property tax. The 70/30 split of the County General Fund and Accumulated Capital Outlay Fund shares is consistent with the County's approach to prior annexation exchanges in Solano County and reflects the fact that the County continues to provide countywide services (health and social services, courts, jail, elections, assessor and tax collection) to the Annexation Area after annexation. The City's negotiating position, secured two improvements over the County's initial draft. First, the County Road Fund share is allocated 100 percent to the City rather than retained by the County, which is appropriate because the City assumes maintenance responsibility for Pennsylvania Avenue, Cordelia Road frontage, and all internal roads upon annexation. Second, the Suisun Fire Protection District share is allocated 100 percent to the City following detachment, rather than retained by the County, because the Suisun City Fire Department will become the first responder for the Annexation Area. Together these provisions ensure that the property tax associated with the service obligations the City is assuming follows those obligations to the City.
Fire protection transition. The Annexation Area is currently within the Suisun Fire Protection District, an independent special district. Because the City will provide fire and emergency medical response after annexation, the Agreement requires the City to process detachment from the District concurrently with the annexation at LAFCO. In recognition of the District's loss of territory and the shared regional fire response network, the City has agreed to an annual payment of $25,000, indexed to CPI, beginning when the first building receives a certificate of occupancy. The Successor in Interest definition and the limited third party beneficiary carve out in Section 16 were added so that the payment obligation is enforceable by whatever agency is providing fire protection in the surrounding unincorporated area in the future, including in the event of a consolidation or reorganization of the District. Staff considers this a reasonable and bounded commitment relative to the property tax the City will receive from the Annexation Area.
Sales and use tax and transient occupancy tax. The 25 percent County share applies only to Bradley- Burns sales and use tax and transient occupancy tax generated at a point of sale within the Annexation Area. For a warehouse and logistics project, point of sale tax is generated only where a tenant elects to designate the facility as its point of sale for California sales, which is tenant specific and cannot be projected with certainty. There is no hotel or lodging component in the approved Project, so the transient occupancy tax provision is not expected to have a practical effect unless a future discretionary approval adds such a use. The audit, certification, and interest provisions are standard and mirror provisions the City would expect in its own revenue sharing agreements.
County Public Facilities Fees. Section 8 requires the City to collect the County's Public Facilities Fees before issuing building permits. These fees fund County capital facilities such as jails, courts, and health facilities that serve the Annexation Area regardless of jurisdiction, and collection at building permit is the County's standard condition for annexation exchanges. The obligation is to collect and remit; the fees are paid by the developer and are in addition to the City's own development impact fees and the Community Facilities District No. 2 special tax that the Project will be required to annex into.
Land use notice. Section 9 is a notice obligation only. It does not give the County approval authority over future City land use decisions in the Annexation Area, and it does not restrict the Council's discretion. It requires that the County be informed if the City proposes to materially increase development intensity beyond the approved Project, which allows the County to evaluate whether the revenue allocation should be revisited by mutual agreement. 91 Scope and duration. Section 14 confirms that this Agreement is specific to the Highway 12 Logistics Center Annexation Area and does not establish a master tax sharing agreement, a precedent, or a template for any other annexation, including the Suisun Logistics Center annexation on the east side of the City or the Suisun City Expansion Exploration. Each of those will require its own Section 99 determination. The revenue sharing terms continue for as long as the annexed territory generates revenue, which is typical for Section 99 exchanges, and may be modified only by written agreement of both governing bodies.
Next Steps
Upon approval by the City Council and the Board of Supervisors and execution by both parties, the City will transmit the executed Agreement to LAFCO, which will allow the Executive Officer to issue a Certificate of Filing and schedule the annexation and detachment for Commission hearing. Following LAFCO approval, the proceedings will move to the protest hearing and completion process under the Cortese-Knox-Hertzberg Act, after which the County Auditor will work with the State to establish the new tax rate area and implement the property tax allocation in Section 4 beginning in the first fiscal year following the Annexation Date. In parallel, the Applicant will proceed with improvement plans, County Public Facilities Fee and City impact fee payment, and annexation into Community Facilities District No. 2 prior to building permit issuance.
STAFF RECOMMENDATION:
It is recommended that the City Council adopt
1 .
Resolution No. 2026-___:
Approving a Tax Exchange Agreement Between the County of Solano and the City of Suisun City Relating to the Highway 12 Logistics Center (Buzz Oates) Annexation Pursuant to Revenue and Taxation Code Section 99 and Article XIII, Section 29(b) of the California Constitution, and Authorizing the City Manager to Execute the Agreement ; and
2 .
Authorize the City Manager to execute the Agreement on behalf of the City and, in consultation with the City Attorney, to approve non-substantive and conforming changes to the Agreement that do not alter the allocation of revenue set forth in Sections 4, 5, and 6; and 3 .
Authorize the City Manager to take all actions necessary to transmit the executed Agreement to the Solano Local Agency Formation Commission and to process the related annexation and detachment proceedings
PREPARED BY:
Bret Prebula, City Manager
REVIEWED BY:
Patrick Enright, City Attorney
APPROVED BY:
Bret Prebula, City Manager
ATTACHMENTS:
1. Tax Sharing Agreement Resolution
2. 9-1-2026 Tax Sharing Agreement
92 RESOLUTION NO. 2026-___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUISUN CITY
APPROVING A TAX EXCHANGE AGREEMENT BETWEEN THE COUNTY OF SOLANO AND THE CITY OF SUISUN CITY RELATING TO THE HIGHWAY 12
LOGISTICS CENTER (BUZZ OATES) ANNEXATION PURSUANT TO REVENUE AND TAXATION CODE SECTION 99 AND AUTHORIZING THE CITY MANAGER
TO EXECUTE THE AGREEMENT
WHEREAS, Buzz Oates Construction, Inc. (Applicant) submitted a planning entitlement application in 2021 for the Highway 12 Logistics Center (Project), a ware house and logistics project on approximately 487 acres located at the northwest corner of Cordelia Road and Pennsylvania Avenue within the City's Sphere of Influence, of which approximately 161 acres is proposed for annexation to the City (Annexation Area); and WHEREAS, on November 19, 2024, following a duly noticed public hearing, the City Council certified the Final Environmental Impact Report for the Project (State Clearinghouse No. 2021040016), adopted CEQA Findings of Fact and a Statement of Overriding Considerations, approved a General Plan Amendment, and approved the annexation application for submittal to the Solano Local Agency Formation Commission (LAFCO); and WHEREAS, on December 3, 2024, the City Council adopted Ordinance No. 812 prezoning the Annexation Area to Commercial Services and Fabricating (CSF) and Open Space (OS) and Ordinance No. 813 approving Planned Unit Development PD 24-01 for the Project; and WHEREAS, Revenue and Taxation Code Section 99 prohibits the LAFCO Executive Officer from i ssuing a Certificate of Filing for an annexation until the affected city and county have determined the amount of property tax revenue to be exchanged among the affected local agencies; and
WHEREAS, Article XIII, Section 29(b) of the California Constitutio n authorizes cities and counties to enter into contracts to apportion the revenues of sales and use taxes imposed under the Bradley-Burns Uniform Local Sales and Use Tax Law; and WHEREAS, the City and the County of Solano have negotiated in good faith a Ta x Exchange Agreement (Agreement) providing for the exchange of property tax revenue, the apportionment of Bradley -Burns sales and use tax and transient occupancy tax revenue, the collection of County Public Facilities Fees, the detachment of the Annexation Area from the Suisun Fire Protection District, and related provisions, as to the Annexation Area only; and WHEREAS, the Agreement expressly provides that it does not constitute a master tax sharing agreement and does not govern any other annexation to the City; and WHEREAS, the environmental effects of the annexation of the Annexation Area were fully analyzed in the Final Environmental Impact Report certified by the City Council on 93 November 19, 2024, and the approval of the Agreement, which is a fiscal and administrative action implementing the previously approved annexation, does not involve any new significant environmental effects or a substantial increase in the severity of previously identified effects, and no further environmental review is required p ursuant to CEQA Guidelines Sections 15162 and 15164 and
WHEREAS, the City Council finds that approval of the Agreement is in the best interests of the City and its residents, will allow the annexation approved by the City Council to proceed at LAFCO, and will secure to the City the tax revenues associated with the municipal services the City will provide to the Annexation Area.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Suisun City does hereby:
1. Approve the Tax Exchange Agreement Bet ween the County of Solano and the City of Suisun City Relating to the Highway 12 Logistics Center (Buzz Oates) Annexation, in substantially the form on file with the City Clerk.
2. Authorize the City Manager to execute the Agreement on behalf of the City and, in consultation with the City Attorney, to approve and execute non-substantive and conforming changes to the Agreement that do not alter the allocation of revenue set forth in Sections 4, 5, and 6 of the Agreement.
3. Authorize the City Manager to take al l actions necessary and appropriate to transmit the executed Agreement to the Solano Local Agency Formation Commission and to process the annexation and detachment proceedings for the Annexation Area.
PASSED AND ADOPTED at a Regular Meeting of the City Council of the City of Suisun City duly held on Tuesday, the 15th day of September 2026, by the following vote:
AYES: Councilmembers: ______________________________
NOES: Councilmembers: ______________________________
ABSENT: Councilmembers: ______________________________
ABSTAIN: Councilmembers: ______________________________
WITNESS my hand and the seal of said City this 15th day of September 2026. ____________________________________
Anita Skinner
City Clerk
94 Tax Exchange Agreement Between the County of Solano and the City of Suisun City Relating to the Buzz Oates Development Project
This Tax Exchange Agreement (“Agreement”) is entered into as of ________________, 2026 (“Effective Date”), by and between the County of Solano, a political subdivision of the State of California, (“County”), and the City of Suisun City, a municipal corporation, (“City”, and collectively with County, the “Parties”).
RECITALS
WHEREAS, the Solano County Local Agency Formation Commission (LAFCo) occasionally receives applications for annexations of land from the unincorporated area of the County to a city; and
WHEREAS, the LAFCo Executive Officer is prohibited by law from issuing a Certificate of Filing for such applications until the requesting city and County determine, pursuant to Section 99 of the California Revenue and Taxation Code, the amount of property tax revenues to be exchanged between and among the local agencies whose service areas or responsibilities will be altered should the annexation occur; and
WHEREAS, Proposition 11, which was enacted by the electorate on November 3, 1998, added subsection (b) to section 29 of Article XIII of the State Constitution to authorize counties and cities to enter into contracts to apportion the revenues of sales or use taxes imposed by them pursuant to the Bradley-Burns Uniform Local Sales and Use Tax Law and collected by the State; and
WHEREAS, City is contemplating the annexation of the unincorporated territory depicted on Exhibit A (the "Annexation Area") in connection with the proposed Buzz Oates development project (the "Project"); and
WHEREAS, City and County have negotiated in good faith to determine a proposed allocation of Property Tax Revenue, Transient Occupancy Tax Revenue, and Bradley Burns Sales and Use Tax Revenue from the Project in the event land necessary for the Project is annexed into the City; and
WHEREAS, the Parties desire to enter into this Agreement to provide, pursuant to the provisions of California law referenced above, for the exchange of Property Tax Revenue by and between the affected local agencies and for the apportionment of Transient Occupancy Tax Revenue and Sales and Use Tax Revenue between the City and County with regard to the Project, as set forth in further detail below; and
WHEREAS, in addition to an allocation of Property Tax, Transient Occupancy Tax, and Sales and Use Tax Revenues, the Parties desire to enter into this Agreement to provide for certain provisions regarding the land-use planning of the Project.
NOW, THEREFORE, based on the foregoing recitals the Parties agree as follows:
95 AGREEMENT
1. Purpose and Scope. The primary purpose of this Agreement is to describe an equitable exchange of Property Tax Revenue between the Parties as required by Revenue and Taxation Code section 99. Additionally, this Agreement ensures a fair allocation of Sales and Use Tax Revenues between the Parties based on the anticipated Land Use Designations described further below.
2. Definitions. For purposes of this Agreement, the following words, phrases, and terms shall have the meanings set forth below:
A. "Annexation Area" means the territory depicted generally on Exhibit A and any portion thereof that is annexed to the City pursuant to proceedings conducted under the Cortese- Knox-Hertzberg Local Government Reorganization Act (Government Code section 56000 et seq.) during the term of this Agreement.
B. "Annexation Date" means the date specified by the Cortese-Knox-Herzberg Local Government Reorganization Act as the effective date of an annexation covered by this Agreement.
C. "Base Year" means the fiscal year during which an annexation covered by this Agreement is completed, unless otherwise specified herein.
E. "Land Use Designations" means the Land Use Designations proposed by City in accordance with its General Plan to identify the types of development permissible for parcels within the Annexation Area.
F. "Project" means the proposed Buzz Oates development project associated with the annexation of all or a portion of the Annexation Area.
G. "Property Tax Revenue" means all revenue from "ad valorem real property taxes on real property," as that term is used in Section 1 of Article XIII.A of the California Constitution and as more particularly defined in Revenue and Taxation Code § 95(c), that is collected from within the Annexation Area and available for allocation to the City and County.
Property Tax Revenue shall be allocated as set forth in Section 4, below.
H. "Sales and Use Tax Revenues" means the revenue from the Bradley-Burns sales, transactions and use taxes levied and received by City that are generated at a point of sale within the Annexation Area.
I. "Special Districts" means the Suisun Fire Protection District, the Suisun Resource Conservation District, the Solano County Mosquito Abatement District, the Solano County Water Agency and any other entities that are considered special districts under California law.
J. "Successor in Interest" means, with respect to the Suisun Fire Protection District, any public agency, special district, or other entity that succeeds to responsibility for providing fire protection services within the Annexation Area, whether by detachment, consolidation, reorganization, or dissolution of the Suisun Fire Protection District. 96 3. Assumption of Services After Annexation; Detachment. The Parties understand that following annexation, City assumes full responsibility for providing road, fire protection, and all other municipal services to the Annexation Area. As such, City agrees to make a good faith effort to annex lands in a logical manner that minimizes transition problems from the previous service provider. With respect to fire services currently provided by Suisun Fire Protection District, City shall pursue detachment proceedings with LAFCo concurrently with the annexations covered by this Agreement.
4. Property Tax Revenue Distribution Methodology. The Parties agree that, as to the Annexation Area only, Property Tax Revenue shall be distributed for the project area (or portion thereof) as follows following the applicable Annexation Date:
A. For Property Tax Revenue derived from property within the Annexation Area that has been annexed to City pursuant to this Agreement: That portion of property tax revenue allocated to the County General Fund and the County Accumulated Capital Outlay Fund, as described below, shall, following annexation, be allocated 70 percent to the County and 30 percent to City. That portion of Property Tax Revenue allocated to the County Road Fund shall, following annexation, be allocated 100 percent to City. That portion of Property Tax Revenue allocated to the Suisun Fire Protection District shall, following annexation and the detachment of the Annexation Area from the Suisun Fire Protection District, be allocated 100 percent to City.
If less than all of the Annexation Area is annexed at any one time, the tax-sharing provisions of this Agreement shall apply only to the portion of the Annexation Area included within the completed annexation. Upon any subsequent annexation of additional territory within the Annexation Area, the provisions of this Agreement shall automatically apply to the additionally annexed territory as of its Annexation Date.
This Agreement shall apply automatically to each annexation of territory within the Annexation Area occurring during the term of this Agreement unless otherwise agreed in writing by the Parties.
The distributions described above shall take effect for each new tax rate area in the first fiscal year following the Annexation Date. The foregoing distributions are based on Property Tax Revenue currently allocated to the County General Fund and County ACO (Accumulated Capital Outlay) Fund. All allocations shall occur after the shift to the Education Revenue Augmentation Fund. The County Auditor will work with the State Board of Equalization to establish separate tax rate areas for each annexation occurring within the Annexation Area prior to the allocation and distribution of Property Tax Revenue under this Agreement.
5. Sales and Use Tax Distribution Methodology. The Parties agree that, as of the Annexation Date and as to the Annexation Area only, City shall distribute to County each fiscal year, or portion of the Base Year, 25% of Transient Occupancy Tax and Sales and Use Tax generated within the Annexation Area. City shall remit to County the County’s estimated share of Transient Occupancy Tax and Sales and Use Tax Revenues on an annual basis following its final receipt of such revenues from the State Board of Equalization for the fiscal year. The payment shall be made to the County within 30 calendar days of receipt from the State of the specific sales tax data for the Annexation Area or within 30 calendar days of final receipt of such revenues from the State Board whichever occurs last.
97 City agrees that upon the County’s request, the City will have its independent auditors examine and certify to the County the amount of Transient Occupancy Tax and Sales and Use Tax Revenues generated on annexed parcels within the Annexation Areas during the most recent calendar year. City further agrees that this certification shall be used in determining the distributions of such revenues to County for the relevant period.
County shall have the right, upon reasonable advance notice and not more than once during any fiscal year, to inspect and audit records reasonably necessary to verify the calculation and payment of Transient Occupancy Tax and Sales and Use Tax Revenues due under this Agreement. The City shall cooperate with such review and make available all reasonably necessary records. If an audit discloses an underpayment of more than five percent (5%) of the amount due for the period reviewed, City shall promptly remit the deficiency and reimburse County for the reasonable cost of the audit.
Any undisputed amount not paid when due shall accrue interest from the date due until paid at the average rate earned by the Solano County Treasury Pool during the applicable period.
6. Allocation to Other Public Entities. Allocations to Special Districts and entities shall remain unchanged unless otherwise agreed between City and each such entity.
Upon issuance of the first certificate of occupancy within the Annexation Area and annually upon July 1 thereafter, the City shall, upon invoice from the Suisun Fire Protection District or its Successor in Interest, remit $25,000. This amount shall be adjusted annually by the percentage increase in the Consumer Price Index for All Urban Consumers (CPI-U) for the San Francisco Bay Area.
7. Exchange by County Auditor. The Parties agree that all of the exchanges of Property Tax Revenue required by this Agreement shall be performed by the County Auditor in the customary time and manner for such exchanges during the annual computation of ad valorem property tax distribution.
8. Development Impact Fees. The City will require each developer within the Annexation Area to pay the County’s public facilities fees adopted pursuant to Article X of Chapter 11 of the Solano County Code, as the fees may be amended from time to time (the "Public Facilities Fees Ordinance"). Prior to issuance of building permits for construction of new building square footage, the City will collect all applicable County public facilities fees from the developer, in accordance with the Public Facilities Fees Ordinance.
9. Land Use Notice. The City shall provide written notice to the County of any proposed General Plan amendment, Specific Plan amendment, rezoning, development agreement, or other discretionary land use approval that would materially increase the intensity of development within the Annexation Area beyond that contemplated at the time this Agreement is executed.
10. Dispute Resolution. Disputes arising under this Agreement will be resolved, whenever possible, through the process of meeting and conferring in good faith. To that end, in the event of a dispute as to compliance with the terms and conditions of this Agreement, the Parties agree as follows:
98 A. Either party will provide the other, as soon as reasonably possible after an event giving rise to concern, a written notice setting forth, with specificity, the issues to be resolved; B. The Parties will meet and confer in a good faith attempt to resolve the dispute through negotiation no later than ten days after receipt of the notice, unless both Parties agree in writing to an extension of time;
C. If the dispute is not resolved to the satisfaction of the Parties within 30 calendar days after the first meeting, then either party may seek to have the dispute resolved by mediation offered by JAMS or another mediation service that the Parties may agree to; D. If the Parties agree to mediation, each party shall bear its own costs, attorneys’ fees and one half the costs and expenses of JAMS, or other mediation service and the mediator.
There shall be a single neutral mediator named by mutual agreement of the Parties.
E. If the Parties are unable to resolve their dispute, the Parties may mutually to agree arbitrate the dispute through JAMS or another arbitration service that the Parties may mutually agree to.
F. If either Party does not agree to arbitration, then either Party may seek resolution though litigation.
G. The provisions of Section 1283.05 of the California Code of Civil Procedure will apply to any arbitration; however, no discovery authorized by that section may be conducted absent good cause and leave of the arbitrator. The arbitral award will be in writing, and provide reasons for the decision. However, either party may file an appeal pursuant to the procedures authorized by JAMS.
11. Mutual Defense; Waiver of Retroactive Recovery. If the validity of this Agreement is challenged in a legal action by a party other than City or County, then the Parties agree to jointly defend the legal action and share equally all related costs, fees, and expenses arising from the action. Further, with respect to such litigation, the Parties hereby waive any right to the retroactive recovery of any City or County tax revenues exchanged pursuant to this Agreement prior to the date on which such legal action is filed in a court of competent jurisdiction. The remedy available in any such legal action shall be limited to a prospective invalidation of the Agreement. The Parties agree to renegotiate the Agreement in good faith with the goal of reaching a new arrangement that as closely as possible approximates the arrangement set forth herein.
12. Amendment. This Agreement may be amended only by a written instrument approved by the respective governing bodies of the Parties.
13. Reformation. The Parties understand and agree that this Agreement is based upon existing California law and that such law may be substantially amended in the future. In the event California law is amended and this Agreement is rendered invalid or otherwise substantially affected in a manner that denies either party the full benefit of its terms, the Parties agree to renegotiate the Agreement in good faith with the goal of reaching a new arrangement that as closely as possible approximates the arrangement set forth herein. 99 14. Effect of Agreement. This Agreement applies solely to the Annexation Area and Property Tax Revenue, and Sales and Use Tax Revenue, therein. It does not constitute a master tax sharing agreement or an agreement on property tax exchanges that may be required for any other annexation to the City, nor does it alter or enlarge any other revenue sharing obligations of the Parties.
The revenue-sharing obligations established under Sections 4 and 5 shall continue for so long as Property Tax Revenue and Sales and Use Tax Revenue are generated from annexed territory subject to this Agreement unless modified by a written agreement approved by the governing bodies of both Parties.
15. Notices.
A. Notices may be delivered or mailed to the respective representatives of the Parties at the following addresses:
City: City of Suisun City
Suisun City, CA 94585
Attn: City Manager
Phone: (707) 421-7300
E-mail: [email protected]
County: County of Solano
675 Texas Street
Fairfield, CA 94533
Attn:
Phone: (707) 784-
E-mail:
B. In lieu of written notice to the above addresses, any party may provide notices through electronic mail provided confirmation of receipt is obtained at the time of transmission of the notices and provided the e-mail addresses included above C. Any party may change the street or e-mail address to which such communications are to be given by providing the other party with written notice of such change at least 15 calendar days prior to the effective date of the change.
D. All notices shall be effective upon receipt and shall be deemed received through delivery if personally served or at the time of confirmation of receipt if served via e-mail, or on the fifth day following deposit in the mail if sent by first class mail.
16. No Third Party Beneficiaries. There are no third party beneficiaries of this Agreement, and this Agreement shall not be construed to create any third party beneficiary rights or any other rights of a similar character. Notwithstanding the foregoing, the Suisun Fire Protection District (or its Successor in Interest, as defined in Section 2) is an intended third-party beneficiary of Section 6 solely with respect to the payment obligations set forth therein, and may enforce that provision directly against City.
100
17. Counterparts. This Agreement may be executed in two or more counterparts, each of which together shall be deemed an original, but all of which together shall constitute one and the same instrument, it being understood that all parties need not sign the same counterpart. In the event that any signature is delivered by facsimile transmission or by e-mail delivery of a ".pdf" format data file, such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as if such facsimile or ".pdf" signature page were an original signature. An electronic signature shall create a valid and binding obligation of the party executing with the same force and effect as if such electronic signature were a hard copy or original signature pursuant to Civil Code section 1633.7.
18. Entire Agreement. This Agreement constitutes the entire agreement between the County and City and supersedes all prior negotiations, representations, or agreements, whether written or oral. In the event of a dispute between the Parties as to the language of this Agreement or the construction or meaning of any term hereof, this Agreement shall be deemed to have been drafted by the Parties in equal parts so that no presumptions or inferences concerning its terms or interpretation may be construed against any party to this Agreement.
IN WITNESS WHEREOF, the Parties hereby execute this Agreement as of the date first set forth above.
CITY OF SUISUN CITY COUNTY OF SOLANO
__________________________ ____________________________ Alma Hernandez, Mayor Chair
City of Suisun City City Council Solano County Board of Supervisors
ATTEST: ATTEST:
By:_______________________ By:_________________________ Clerk of the City Council Deputy Clerk of the Board of Supervisors
__________________________ ____________________________ APPROVED AS TO FORM: APPROVED AS TO FORM:
Patrick Enright, City Attorney Carrie Blacklock, County Counsel
101
AGENDA ITEM NO. 13.
AGENDA TRANSMITTAL
MEETING DATE:
September 15, 2026
AGENDA ITEM:
Council Approval of Suisun City Lyft Program Fare Structure.
FISCAL IMPACT:
Transportation Development Act Funds (TDA) are dedicated funds for transit- related services. FY 2026-27. Lyft program has no fiscal impact on the General Fund.
STRATEGIC PLAN:
Sustainability and Stewardship, Community Vibrancy
BACKGROUND:
In October of 2021, the City of Suisun City requested STA implement a Lyft program while they transitioned their local fixed route transit service to microtransit. The Suisun City Lyft program launched in November of 2021.Suisun City $2 Lyft provides one-way Lyft rides for residents traveling within Suisun City. Residents enter SUISUN2 in their Lyft app. Suisun City $3 Lyft provides one-way Lyft rides for residents traveling to 5 locations in Fairfield: Sutter Health, NorthBay Medical Center, Kaiser Clinic, Ole Health Clinic, and the Fairfield Transportation Center. Residents enter SUISUN3 in their Lyft app.
Residents who qualify for the low-income fare (must be a part of a Solano County program like Medi- Cal, Cal Fresh, Cal Works, SSI, etc., or on PG&E CARE/FERA) can travel one-way within Suisun City and to the 5 Fairfield locations for $1.50. Residents must contact the Solano Mobility Call Center to sign up for the low-income fare. In FY 2024-25 the City of Suisun requested STA staff add Rush Ranch as an option for Suisun City Lyft.
STAFF REPORT:
Program use has continued to increase in FY 2025-26. There were 26,084 rides for $236,492.97 (see Attachments 1, 2, and 3). The average ridership/month was 235 this fiscal year, up from 171 riders/month last fiscal year. The average cost for all rides was $9.06 down from the $10.12 average cost per ride last fiscal year.
Suisun City approved an increase to bring the budgeted amount to $200,000 for F 2025-26. STA staff has recommended the City of Suisun City budget $230,000 for FY 2026-27.
Additionally, the City of Suisun City asked STA staff to complete a cost analysis to evaluate decreasing the City’s subsidy by implementing a fare increase. STA staff evaluated two options with Suisun City providing direction that STA staff evaluate leaving the Suisun $1.50 Lyft ride cost the same while increasing the cost of the ride for Suisun $2 and $3 to $5. The estimated savings are $59,000 for the year, with a table showing the cost analysis results included as attachment 4. Significant projected cost savings is necessary to offset increased usage.
STAFF RECOMMENDATION:
Approve the modified Lyft fare structure
to increase the cost of Suisun $2
and $3 to $5.
102
PREPARED BY:
Brandon Thomson, Transit Mobility Coordinator
REVIEWED BY:
Nouae Vue, Public Works Director
APPROVED BY:
Bret Prebula, City Manager
ATTACHMENTS:
1. Resolution Lyft.docx
2. Suisun Lyft Ridership by Fiscal Year (Table)
3. Suisun Lyft Ridership and Costs by Month (Charts)
4. Suisun Lyft Costs and Ridership by Month for FY 2025-26 (Chart)
5. Suisun City Lyft Cost Analysis (Table)
6. Suisun Lyft-Fare Structure PPT Presentation
103
RESOLUTION NO. 2026-___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUISUN CITY
APPROVING A MODIFIED FARE STRUCTURE FOR THE SUISUN CITY LYFT
PROGRAM
WHEREAS, the City of Suisun City (“City”), in partnership with the Solano Transportation Authority (“STA”), has offered the Suisun City Lyft Program since November 2021 to provide residents with additional transportation options within Suisun City and to designated locations in Fairfield; and
WHEREAS, use of the Suisun City Lyft Program has continued to increase, with 26,084 rides provided during Fiscal Year 2025-26 at a total program cost of $236,492.97; and WHEREAS, the City requested that STA evaluate options to reduce the City’s subsidy of the program while maintaining transportation services for residents; and WHEREAS, STA evaluated a modified fare structure that would increase the current $2 and $3 Lyft fares to $5 per one-way ride while maintaining the existing $1.50 low-income fare; and
WHEREAS, based on Fiscal Year 2025-26 actual ridership and costs, the modified fare structure is estimated to reduce annual program costs by approximately $59,000.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Suisun City, as follows:
Section 1. The City Council hereby approves the modified Suisun City Lyft Program fare structure increasing the current $2 and $3 fares to $5 per one-way ride.
Section 2. The existing $1.50 low-income fare shall remain unchanged.
Section 3. City staff and the Solano Transportation Authority are authorized to take the necessary administrative actions to implement the modified fare structure.
PASSED AND ADOPTED by the City Council of the City of Suisun City at a regular meeting held on September 15, 2026, by the following vote:
AYES: Councilmembers: _____________________________________________ NOES: Councilmembers: _____________________________________________ ABSTAIN: Councilmembers: _____________________________________________ ABSENT: Councilmembers: _____________________________________________
WITNESS, my hand and seal of said City this 15th day of September 2026.
Anita Skinner
City Clerk
104
Suisun City Lyft Ridership by Fiscal Year
Suisun City Lyft Program
RIDES FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26
Lyft $3 228 692 3288 6431 7932
Lyft $2 403 2842 6726 12060 15051
Lyft $1.50 35 252 769 1675 3101
Total
Rides 706 3786 10783 20166 26084
COST FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26
Lyft $3 $3,194.20 $8,868.37 $39,949.47 $75,733.60 $83,408.46 Lyft $2 $4,662.97 $25,309.28 $56,956.15 $99,196.84 $124,265.21 Lyft $1.50 $558.03 $3,775.00 $9,454.90 $16,456.10 $28,819.30 Total Costs $8,415.20 $37,952.65 $106,360.52 $191,386.54 $236,492.97
105
Suisun City Lyft Ridership by Month
Suisun City Lyft Costs by Month
$-
$5,000.00
$10,000.00
$15,000.00
$20,000.00
$25,000.00
Nov 21
Jan 22
Mar 22
May 22
Jul 22
Sep 22
Nov 22
Jan 23
Mar 23
May 23
Jul 23
Sep 23
Nov 23
Jan 24
Mar 24
May 24
Jul 24
Sep 24
Nov 24
Jan 25
Mar 25
May 25
Jul 25
Sep 25
Nov 25
Jan 26
Mar 26
May 26
Costs
Program Month and Year
Susiun City Lyft
Program Costs
106
Suisun City Lyft Costs and Ridership by Month
FY 2025-26
107
Suisun City Lyft Cost Analysis for Projected Increase
Ride
Cost
FY25-26
Actuals
New Ride
Cost
New Cost
Estimate*
Estimated
Savings*
$
1.50 $28,819.30 $1.50 $28,819.30 $0.00
$
2.00 $124,265.21 $5.00 $80,386.99 $43,878.22
$
3.00 $83,408.46 $5.00 $68,081.73 $15,326.73
Total $236,492.97 Total $177,288.02 $59,204.95
* Based on FY 25-26 Actuals
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1 Suisun Lyft-Fare StructureSuisun City Council
September 15, 2026
Milestones of Microtransit within Suisun City
Nov. 2021
In November 2021, Suisun City, STA, and Lyft launched the Suisun City Lyft Program.Jan. 2022 In January 2022, Suisun City, and the STA launched Suisun City Microtransit 1 2
109
9/10/2026
2 Effective November 8, 2021•Geofence Suisun City boundaries along with 4 surrounding hospitals/clinics. •Sutter Health •NorthBay Hospital•Kaiser Clinic in Fairfield•Ole Health Clinic •Rush RanchRoute 5 & 6Cost1-Way Ride$1.75$2.00/per rideWithin Suisun City$1.50/per rideWithin Suisun City (verified low-income)$3.00/per rideSuisun City to/from 4 hospital/clinics Suisun City Lyft ProgramAPPROVED FARE STRUCTURE
EXISTING SERVICES4Suisun City Lyft Program Usage
•29% ridership growth in FY 2025-26 compared to FY 2024-25. 3 4
110
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3 Suisun City Lyft Program Costs
•24% program cost increase from FY 2024-25 to FY 2025-26. •2,710 % program cost increase since the launch of the program.
Suisun City Lyft Cost Analysis for Projected Increase
•Based on the proposed new fare structure, staff anticipates the annual savings of roughly $59,205 dollars. 5 6
111
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4 Staff Recommendation Approve the modified Lyft fare structure to increase the cost of Suisun $2 and $3 to $5.
ContactsBrandon ThomsonSenior Transit Mobility CoordinatorSolano Transportation Authority Lorene GarrettSenior Transit Mobility CoordinatorSolano Transportation Authority 7 8 112
AGENDA ITEM NO. 14.
AGENDA TRANSMITTAL
MEETING DATE:
September 15, 2026
AGENDA ITEM:
Council Adoption of Resolution 2026-___: Approving the Suisun Microtransit Budget for Fiscal Year FY 2026-27.
FISCAL IMPACT:
Transportation Development Act Funds (TDA) are dedicated funds for transit- related services. FY 2026-27 Claim of $1,692,560 million for transit services has no fiscal impact on the General Fund.
STRATEGIC PLAN:
Sustainability and Stewardship, Community Vibrancy
BACKGROUND:
The Transportation Development Act (TDA) was enacted in 1971 by the California Legislature to ensure a continuing statewide commitment to public transportation. This law imposes a one
quarter-cent tax on retail sales within each County for this purpose. Proceeds are returned to counties based on the amount of taxes collected and are apportioned within the county based on population. TDA funds are shared among agencies to fund joint services such as the Solano Express bus service and the Intercity Taxi Card Program.
To obtain TDA funds, local jurisdictions must submit requests to regional transportation agencies that review the claims for consistency with TDA requirements. Solano County agencies submit TDA claims to the Metropolitan Transportation Commission (MTC) and the Regional Transportation Planning Agency (RTPA) for the nine Bay Area counties.
STAFF REPORT:
MTC released the Bay Area TDA estimates for FY 2026-27 in February 2026, which allocated $1,686,639 to Suisun City to use specifically for transportation-related services. Based upon this, staff is recommending the utilization of the TDA funds as follows.
Suisun City Microtransit
Suisun City Microtransit provides general public transportation, providing service within Suisun City as well as 9 select locations within the City of Fairfield, and provides transportation to Rush Ranch. Staff is recommending allocating $986,500 to this program. The majority of the costs stem from contracted operations, maintenance, and fuel.
Suisun City Mobility Programs
In addition to Suisun City Microtransit, Suisun City offers two mobility programs, which are the Suisun Lyft and the Solano County Intercity Taxi Program. Staff recommends allocating $240,000 to continue these programs. The majority of the funding will be allocated to the Suisun City Lyft Program, which 113
has continued to be a popular transportation option for Suisun City residents.
Solano Express
Solano Express is the regional bus service within Solano County and beyond. The Solano Transportation Authority serves as the governing board and contracts with SolTrans, which handles the operations. Staff recommends allocating $129,153 to Solano Express. This amount is determined by City population and residency of ridership.
Suisun City Transit Facilities
Suisun City has two transit facilities that they’re responsible for. The two facilities are the Suisun Train Depot and the newly built Suisun City Mobility Hub, which are both located in downtown Suisun City.
Staff is recommending allocating $318,000 to provide a maintenance worker, make upgrades within the Suisun City Train Depot, and provide routine maintenance at the Suisun City Mobility Hub.
Other Items
Suisun City is a member agency within the Solano Transportation Authority Joint Powers Authority.
As part of this, members are required to provide membership dues, which are used for Countywide planning efforts. Suisun City’s membership contribution is $18,907 for FY 2026-27.
STAFF RECOMMENDATION:
Council Adoption of Resolution 2026-___; Approving the Suisun Microtransit Budget for Fiscal Year FY 2026-27
PREPARED BY:
Brandon Thomson, Transit Mobility Coordinator
REVIEWED BY:
Nouae Vue, Public Works Director/City Engineer
APPROVED BY:
Bret Prebula, City Manager
ATTACHMENTS:
1. Resolution Approving the Microtransit Budget for Fiscal Year 2026-27
2. Proposed TDA Revenue and Expenditures FY 26-27
3. TDA Microtransit Budget PPT Presentation
114
RESOLUTION NO. 20 26-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUISUN CITY
APPROVING THE SUISUN MICROTRANSIT BUDGET ADJUSTMENT FOR FISCAL YEAR FY 2026-27
WHEREAS, the City of Suisun City has historically partnered with the City of Fairfield to provide local transit services through Fairfield and Suisun Transit (FAST), utilizing Transportation Development Act (TDA) funds; and
WHEREAS, on October 19, 2022, the Suisun City Council approved the discontinuation of FAST Routes 5 and 6 and on August 16, 2022, authorized a partnership with STA to develop and operate Suisun Microtransit services; and
WHEREAS, the Suisun Microtransit program la unched on January 3, 2023, to provide dial-a-ride service and fixed-route "School Tripper" service within Suisun City and select Fairfield locations, addressing community mobility needs; and
WHEREAS, operational challenges, including driver recruitment, se rvice overcrowding, and vehicle maintenance costs, have necessitated adjustments to the Suisun Microtransit program, including increased driver pay, additional operating hours, and the procurement of new vehicles to ensure service reliability; and
WHEREAS, the success of the Suisun Lyft program has demonstrated increased ridership, requiring an increase in its budget to meet demand; and WHEREAS, Suisun City's FY 2026-27 TDA claim reflects the additional funding needed to sustain Microtransit and Lyft programs, regional transit contributions, and other related transit services; and
WHEREAS, the recommended FY 202 6-27 TDA claim includes adjustments to address rising operational costs and ensure continued investment in community-focused transit services; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Suisun City does hereby:
1. Approve the FY 202 6-27 budget for Suisun Microtransit TDA claim in the amount of $1,692,560
PASSED AND ADOPTED at a Regular Meeting of said City Council of the City of Suisun City duly held on Tuesday, the 15st day of September 2026, by the following vote:
AYES: Council Members:
NOES: Council Members:
ABSENT: Council Members:
ABSTAIN: Council Members:
115
WITNESS my hand and the seal of said City this 15th day of September 2026.
Anita Skinner
City Clerk
116
Attachment A
Revenue Suisun City TDA Funds FY 2026-27
MTC Fund Estimate $1,684,465
Fare Revenue $15,222
Total Revenue $1,699,687
Expendatures Suisun City Microtransit
Fixed Route Transit Services and Microtransit 823,000$
Vehicle Maintenance/ Fuel $70,000
Bus Stop Improvements $2,000
Marketing/Printing $3,000
Internet/Phone $1,500
General Expenses $2,000
Suisun City Staff $35,000
Transit Management Services $50,000
Total 986,500$
Suisun City Mobility Programs
Intercity Taxi Card (PEX) $10,000
Suisun Lyft Program $230,000
Total $240,000
Solano Express
Estimate for Blue Green and Red Lines (Claimed by
SolTrans) $129,153
Total $129,153
Facilities
Suisun Mobility Hub Maintenance $30,000
Train Depot Repairs $120,000
Train Depot Maintenance Worker and Maintenance $168,000 Total $318,000
Other Items
STA Planning $18,907
Total $18,907
Total Expenses 1,692,560$
TDA to be Placed in Reserves 7,127$
Reserve Balances Beginning FY 2026-27 TDA Reserve Balance $1,805,234 TDA to be Placed in Reserve $7,127
FY End 2026-27 TDA Reserve Estimate $1,812,361
Beginning FY 2026-27 Mobility Hub Reserve Estima 25,000.00$ End FY 2026-27 Mobility Hub Reserve Estimate 55,000.00$ Proposed Suisun City TDA Revenues and Expendatures FY 2026-27 117
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1 Suisun City TDA Budget for FY 2026-27Suisun City CouncilSeptember 15, 2026 1 2
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2 Outreach EffortsCity Council Hearings to transition from fixed route to microtransit.Virtual Outreach WorkshopSuisun City Walking TourCBTP Survey – 10,000 sent to Suisun Households431 Survey ResultOpen House at Solano Transportation Authority Headquarters3 Suisun City Community-Based Transportation Plan 2022
OUTREACHOutreach FindingsNeeds and desires from the community:Equitable access and opportunitiesHigher quality and level of serviceAffordable servicesEducation and awareness of services4 3 4
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3 Summary of Transit Services
Effective November 8, 2021•Geofence Suisun City boundaries along with 4 surrounding hospitals & clinics•Sutter Health •NorthBay Hospital•Kaiser Clinic in Fairfield•Ole Health Clinic Route 5 & 6Cost1-Way Ride$1.75$2.00/per rideWithin Suisun City$1.50/per rideWithin Suisun City (verified low-income)$3.00/per rideSuisun City to/from 4 hospital/clinics Lyft First and Last Mile ProgramAPPROVED FARE STRUCTURE5 6 120
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4 Mobility Services In FY 2025-26, the Suisun City Lyft Program provided 26,084 trips. In FY 2025-26, the Intercity Taxi Card Program provided 808 passenger trips.
Suisun City Limits7
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5 Locations located in Fairfield that are servedOutside of Suisun City DestinationsFairfield Transportation CenterDavid Grant Medical FacilitySolano County Government CenterSutter Medical CampusNorth Bay Medical CenterKaiser Medical OfficesOle Health ClinicDaVita DialysisHealth and Human ServiceHealth and Social ServicesRush Ranch Open Space July 2025 through June 2026
16,672 passenger trips taken.12,743 passengers on the School Tripper network3,829 passenger trips on the dial-a-ride service 9 10
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6 •Monthly Passes $90.00 for the General Pass $45.00 for the discounted pass Proposed FY 2026-27 include:•Mobility programs, such as Suisun Microtransit, Suisun City Lyft, and Taxi programs.•Suisun City Train Depot maintenance worker.•Suisun City Train Dept maintenance. •Contribution to Solano Express. 11 12
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7 RecommendationApprove the Suisun City FY 2026-27 Transportation Development Act Budget to support microtransit and mobility programs within Suisun City.
Questions?
Brandon [email protected]
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