City Council
City of Sunnyvale
Notice and Agenda
Telepresence Meeting: City Web Stream |
Comcast Channel 15 | AT&T Channel 99
6:00 PMTuesday, March 22, 2022
Special Meeting: Study Session - 6 PM | Regular Meeting - 7 PM | Joint Meeting of the Sunnyvale City Council and Financing Authority - 7 PM (or as soon thereafter) Meeting online link: https://sunnyvale-ca-gov.zoom.us/j/96111580540 Special Teleconference Notice
Because of the COVID-19 emergency and the “shelter in place” orders issued by Santa Clara County and the State of California, this meeting of the Sunnyvale City Council will take place by teleconference, as allowed by Government Code Subdivision 54953(e) and Resolution 1089-21 (reaffirmed February 22, 2022).
Public Participation
• Teleconference participation: You may provide audio public comment by connecting to the teleconference meeting online or by telephone. Use the Raise Hand feature to request to speak (*9 on a telephone):
Meeting online link: https://sunnyvale-ca-gov.zoom.us/j/96111580540 Meeting call-in telephone number: 833-548-0276 | Meeting ID: 961 1158 0540 (*9 to request to speak | *6 to unmute/mute)
• Watch the City Council meeting at http://youtube.com/SunnyvaleMeetings or on television over Comcast Channel 15, AT&T Channel 99
• Submit written comments to the City Council no later than 4 hours prior to the meeting start to [email protected] or by mail to:
City Clerk, 603 All America Way, Sunnyvale, CA 94086
• Review recordings of this meeting and past meetings at https://sunnyvaleca.legistar.com/calendar.aspx or
http://youtube.com/SunnyvaleMeetings
March 22, 2022City Council Notice and Agenda
Accessibility/Americans with Disabilities Act (ADA) Notice Pursuant to the Americans with Disabilities Act (ADA), if you need special assistance to provide public comment, or for other special assistance; please contact the City at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility to this meeting. The Office of the City Clerk may be reached at 408-730-7483 or [email protected] (28 CFR 35.160 (b) (1)).
6 P.M. SPECIAL COUNCIL MEETING (Study Session)
Call to Order
Call to Order via teleconference.
Roll Call
Study Session
The public may provide comments regarding the Study Session item(s). If you wish to address the Council, please refer to the notice at the beginning of this agenda.
Creation of a Human Relations Commission (Study Issue)22-0082A Adjourn Special Meeting
7 P.M. COUNCIL MEETING
Pursuant to Council Policy, City Council will not begin consideration of any agenda item after 11:30 p.m. without a vote. Any item on the agenda which must be continued due to the late hour shall be continued to a date certain. Information provided herein is subject to change from date of printing of the agenda to the date of the meeting.
CALL TO ORDER
Call to Order via teleconference.
ROLL CALL
SPECIAL ORDER OF THE DAY
Arbor Day22-0364B
March 22, 2022City Council Notice and Agenda
Ceremonial Oath of Office for Board and Commission
Members
22-0100C
American Red Cross Month22-0382D
Women’s History Month22-0383E
ORAL COMMUNICATIONS
This category provides an opportunity for members of the public to address the City Council on items not listed on the agenda and is limited to 15 minutes (may be extended or continued after the public hearings/general business section of the agenda at the discretion of the Mayor) with a maximum of up to three minutes per speaker. Please note the Brown Act (Open Meeting Law) does not allow the Council to take action on an item not listed on the agenda. If you wish to address the Council, please refer to the notice at the beginning of this agenda. Individuals are limited to one appearance during this section.
CONSENT CALENDAR
All matters listed on the consent calendar are considered to be routine and will be acted upon by one motion. There will be no separate discussion of these items. If a member of the public would like a consent calendar item pulled and discussed separately, please refer to the notice at the beginning of this agenda.
Approve the List(s) of Claims and Bills Approved for Payment by the City Manager
22-01731.A
Recommendation: Approve the list(s) of claims and bills.
Award of Contract to Saviano Co. Inc. for Park Tennis Court Reconstruction at Braly, Columbia, and Fairwood Parks,
Finding of California Environmental Quality Act (CEQA)
Categorical Exemption and Determination of Bidder
Non-responsiveness (PW22-11)
22-02571.B
March 22, 2022City Council Notice and Agenda
Recommendation: - Make a determination that the bid received from ASG Builders Inc. is non-responsive due to the bidder not
sufficiently documenting and demonstrating required project experience;
- Make a finding of categorical exemption from the California Environmental Quality Act pursuant to California
Environmental Quality Act Guidelines Section 15301 (c); - Award a contract in substantially the same form as
Attachment 2 to the report in the amount of $286,000.00 to Saviano Co. Inc. of San Jose;
- Authorize the City Manager to execute the contract when all necessary conditions have been met, and
- Approve a 10% Contingency in the amount of $28,600.00 Award of Contract to Yamaha Motor Finance Corp. USA for the lease of Electric Golf Cars at the Sunnyvale and Sunken Gardens Golf Courses (F21-074)
22-02391.C
Recommendation: - Award a Contract for a Master Lease Agreement in substantially the same form as Attachment 2 to the report in the amount of $452,066.00 to Yamaha Motor Finance Co. for a 60-month lease of 80 electric golf cars;
- Authorize the City Manager to execute the contract when all necessary conditions have been met;
- Approve a 2% contingency in the amount of $9,041.00; and - Authorize the City Manager to extend the term of the Master Lease Agreement for one year, subject to available budget and if pricing and service remain acceptable to the City.
Authorize City Manager to Execute Two Easement Deeds to Pacific Gas and Electric Company (PG&E) over a Portion of City Owned Parcels, known as the Civic Center (APN
165-02-003 and APN 165-02-001)
22-01101.D
Recommendation: Authorize City Manager to Execute Two Easement Deeds with Pacific Gas and Electric Company for public utility purposes, in substantially the same form as in Attachments 1 and 2 of the report, over a Portion of City Owned Parcels, known as the Civic Center (APN 165-02-003 and APN 165-02-001).
Renewal of the Agreement Between City of Sunnyvale and
Sustainable Community Gardens for the Development,
22-00841.E
March 22, 2022City Council Notice and Agenda
Operation and Maintenance of Community Gardens
Recommendation: Approve a new five-year agreement with Sustainable Community Gardens for the operation and maintenance of the Charles Street Community Gardens and authorize the City Manager to execute the agreement and to approve up to five one-year extensions of the term of the Agreement.
Adopt a Resolution to Amend the City’s Salary Resolution to Update the Schedule of Pay to Change the Bargaining Unit Designation and Increase the Pay Range for Senior Traffic Engineer.
22-03601.F
Recommendation: Adopt a Resolution Amending the City's Salary Resolution to Update the Schedule of Pay to Change the Bargaining Unit Designation for Senior Traffic Engineer Effective April 3, 2022.
Adopt a Resolution Extending the City’s Declaration of Local Emergency for COVID-19
22-02931.G
Recommendation: Adopt a Resolution Extending the City Manager/Director of Emergency Services' Proclamation of Existence of a Local Emergency (COVID-19).
Adopt Ordinance No. 3190-22 to adopt Chapter 16.80
(Responsible Construction) of Title 16 (Buildings and
Construction) of the Sunnyvale Municipal Code
22-03671.H
Recommendation: Adopt Ordinance No. 3190-22
PUBLIC HEARINGS/GENERAL BUSINESS
If you wish to speak to a public hearing/general business item, please refer to notice at the beginning of this agenda. Each speaker is limited to a maximum of three minutes. For land-use items, applicants are limited to a maximum of 10 minutes for opening comments and 5 minutes for closing comments.
Consider a Request from Sunnyvale Community Services for $170,000 to Continue Operating the WorkFirst Sunnyvale
Program for the Remainder of Fiscal Year 2021/22 and
Approve Budget Modification No. 18.
22-03652
March 22, 2022City Council Notice and Agenda
Recommendation: Alternative 1: Approve awarding $170,000 in General Funds to Sunnyvale Community Services to continue operating the
WorkFirst Sunnyvale program for the remainder of FY
2021/22, authorize the City Manager to execute a Grant
Agreement with Sunnyvale Community Services in the amount of $170,000 to reflect the new funding source and approve Budget Modification No. 18 in the amount of $170,000.
Approval of the Consultant Report for Study Issue DPW 19-07 Ascertain Suitable Location(s) for the Installation of Youth Cricket Batting Cages and Potential Funding Sources
22-00083
Recommendation: Alternative 1. Approve the Verde Design Inc. Study Issue Report as presented in Attachment 1 to the report and Study recommendations including six parks as potential locations for shared-use batting cages: Ortega Park, De Anza Park, Fair Oaks Park, Lakewood Park, Raynor Park and Serra Park.
Authorize the Issuance of Contract Purchase Agreements to Pivot Interiors and Inside Source for Civic Center
Modernization Phase I Furniture (F22-106) & (F22-107)
22-03664
Recommendation: Alternative 1: Take the following actions:
- Authorize the issuance of a contract purchase agreement to Pivot Interiors in a not-to-exceed amount of $3,767,882.67 for Civic Center Modernization Phase I Furniture; and
- Authorize the issuance of a contract purchase agreement to Inside Source in a not-to-exceed amount of $2,017,650.74 for Civic Center Modernization Phase I Furniture; and
- Approve a 7% contingency in the amount of $263,751.78 for unexpected furniture needs to Pivot Interiors; and
- Approve a 7% contingency in the amount of $141,235.55 for unexpected furniture needs to Inside Source.
Approve the 2021 Housing Element Annual Progress Report22-01495 Recommendation: Alternative 1: Approve the 2021 Housing Element Annual Progress Report and direct staff to submit it to the Governor's Office of Planning and Research and the California
Department of Housing and Community Development.
ADJOURNMENT TO JOINT MEETING OF THE CITY COUNCIL AND SUNNYVALE
FINANCING AUTHORITY
March 22, 2022City Council Notice and Agenda
Special Teleconference Notice
Because of the COVID-19 emergency and the “shelter in place” orders issued by Santa Clara County and the State of California, this joint meeting of the Sunnyvale City Council and Financing Authority will take place by teleconference, as allowed by Government Code Subdivision 54953(e) and Resolutions 1106-22 and 1105-22FA (both reaffirmed February 22, 2022).
Call to Order
Call to Order via teleconference.
Roll Call
Consent Calendar
All matters listed on the consent calendar are considered to be routine and will be acted upon by one motion. There will be no separate discussion of these items. If a member of the public would like a consent calendar item pulled and discussed separately, please refer to the notice at the beginning of this agenda.
Approve Sunnyvale Financing Authority Meeting Minutes of February 22, 2022
22-03216.A
Recommendation: Approve Sunnyvale Financing Authority Meeting Minutes of February 22, 2022 as submitted.
PUBLIC HEARINGS/GENERAL BUSINESS
If you wish to speak to a public hearing/general business item, please refer to notice at the beginning of this agenda. Each speaker is limited to a maximum of three minutes. For land-use items, applicants are limited to a maximum of 10 minutes for opening comments and 5 minutes for closing comments.
Discuss and Evaluate Timeline for Transition to Hybrid
In-Person/Telepresence Public Meetings; Reconsider and
Affirm Resolution Nos. 1089-21 and 1105-22FA; and Make
Findings Pursuant to Government Code Section 54953(e) (AB 361) to Continue Virtual Public Meetings for the City Council and Boards, Commissions and Council Subcommittees and
City of Sunnyvale Financing Authority During the COVID-19 State of Emergency
22-03207
March 22, 2022City Council Notice and Agenda
Recommendation: Staff makes no recommendation. This report is being presented to City Council and the Financing Authority Board to facilitate discussion at the public hearing and for Council and the Financing Authority Board to consider if the COVID-19 Pandemic and its current effects on public safety continue to meet the required findings required by Government Code
Section 54953(e).
Adjourn Special Meeting
RECONVENE TO CITY COUNCIL MEETING
COUNCILMEMBERS REPORTS ON ACTIVITIES FROM INTERGOVERNMENTAL
COMMITTEE ASSIGNMENTS
NON-AGENDA ITEMS & COMMENTS
-Council
-City Manager
INFORMATION ONLY REPORTS/ITEMS
Visit http://Sunnyvale.ca.gov/TCMAC to view the Tentative Council Meeting Agenda Calendar (TCMAC) online. The TCMAC is updated each Thursday afternoon.
Tentative Council Meeting Agenda Calendar22-0323
Board/Commission Meeting Minutes22-0325
Information/Action Items22-0326
Study Issue Presentation Dates for Recommended Studies in 2022 (Information Only)
22-0330
Notice of Public Works Director’s Decision on Final Maps (Information Only)
22-0343
ADJOURNMENT
NOTICE TO THE PUBLIC
The agenda reports to council (RTCs) may be viewed on the City’s website at
March 22, 2022City Council Notice and Agenda
sunnyvale.ca.gov after 7 p.m. on Thursdays or in the Office of the City Clerk located at 603 All America Way, prior to Tuesday City Council meetings. Any agenda related writings or documents distributed to members of the City of Sunnyvale City Council regarding any open session item on this agenda will be made available for public inspection in the Office of the City Clerk located at 603 All America Way, during normal business hours and in the Council Chamber on the evening of the Council Meeting, pursuant to Government Code §54957.5.
Please contact the Office of the City Clerk at 408-730-7483 to access City Hall to view these materials and for specific questions regarding the agenda.
PLEASE TAKE NOTICE that if you file a lawsuit challenging any final decision on any public hearing item listed in this agenda, the issues in the lawsuit may be limited to the issues which were raised at the public hearing or presented in writing to the Office of the City Clerk at or before the public hearing.
PLEASE TAKE FURTHER NOTICE that Code of Civil Procedure section 1094.6 imposes a 90-day deadline for the filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure 1094.5.
Planning a presentation for a City Council meeting?
To help you prepare and deliver your public comments, please review the "Making Public Comments During City Council or Planning Commission Meetings" available at http://Sunnyvale.ca.gov/PublicComments
Planning to provide materials to Council?
If you wish to provide the City Council with copies of your presentation materials, please provide 12 copies of the materials to the Office of the City Clerk. The City Clerk will distribute your items to the Council.
Upcoming Meetings
Visit https://sunnyvaleca.legistar.com for upcoming Council, board and commission meeting information.