RTC 22-0366
Civic Center Phase 1
Furniture
Allison Boyer and Greg Card
City of Sunnyvale, 03/22/2022
2City of Sunnyvale – RTC 22-0366 – March 22, 2022
• Furniture selection started in
January 2020. The Team visited 3
furniture vendors in San Francisco
• March 2020: additional furniture
vendor visit in Santa Clara
• Early 2021: Two furniture vendors
selected to develop packages
Furniture Selection Team
City Furniture Selection Team
comprised of staff from several
departments and represented a
variety of staff sizes
Furniture Selection Team
provided input on furniture,
finishes and style
preferences for the final
furniture packages
3City of Sunnyvale – RTC 22-0366 – March 22, 2022
• City is utilizing pre-negotiated
OMNIA Public Contracts
• June 2021: City executes contracts
with Pivot (Herman Miller
furniture line) and InsideSource
(Allsteel furniture line) to develop
packages
• June 2021 – March 2022:
furniture packages developed
• March 2022: Final furniture
packages presented to City
Departments for final review
Furniture for City Hall and new EOC building
4City of Sunnyvale – RTC 22-0366 – March 22, 2022
Typical Workstation - cubicles
5City of Sunnyvale – RTC 22-0366 – March 22, 2022
Typical Office
6City of Sunnyvale – RTC 22-0366 – March 22, 2022
Ancillary Furniture
7City of Sunnyvale – RTC 22-0366 – March 22, 2022
Terrace Furniture
8City of Sunnyvale – RTC 22-0366 – March 22, 2022
• City regularly utilizes “co-operative”
agreements solicited by quasi-
public entities (i.e. Omnia Partners)
• Aligns with the Municipal Code
provided competitive process
conducted
• City realizes efficiency by avoiding
full competitive process and
savings with negotiated agreement
and pricing
• Allows staff to further negotiate
specific terms and pricing, when
necessary
Omnia Partners Co-Operative Agreement
9City of Sunnyvale – RTC 22-0366 – March 22, 2022
• Staff reviewed product ordering
documents for pricing alignment with
agreement
• Staff negotiated with Pivot and
Insidesource and Omnia Partners on
pricing and products purchased
• Pivot withheld pricing increases allowable
in the agreement
• Price discount was extended for Geiger
product not available through the
agreement
• Staff remains in negotiation to clarify
installation costs for project which may
further decrease overall not-to-exceed
amount
Review and Negotiation of Omnia Agreement
10City of Sunnyvale – RTC 22-0366 – March 22, 2022
• Total recommended not-to-exceed
amounts will be paid for actual
services and products delivered
• If forecasted services for overtime
or weekend work do not occur,
these will be cost savings
• Contingency amount of 7% will
cover unexpected storage fees,
additional purchases due to supply
chain issues, or additional work
needed to meet deadlines
• Total NTE cost for Civic Center
product and installation is
$5,655,439.24
• Total NTE cost for EOC product and
installation is $130,094.14
Total Not to Exceed Cost (per Building) and
Contingency
11City of Sunnyvale – RTC 22-0366 – March 22, 2022
• Award a not-to-exceed furniture contract in the
amount of $2,017,651 to Insidesource
• Award a not-to-exceed furniture contract in the
amount of $3,767,883 to Pivot Interiors
• Approve a 7% contingency in the amount of $141,236
to Insidesource
• Approve a 7% contingency in the amount of
$263,7512 to Pivot Interiors
• Authorize the City Manager to execute the contracts
Recommendation
12City of Sunnyvale – RTC 22-0366 – March 22, 2022
Questions?
Thank you
23City of Sunnyvale – RTC 22-0366 – March 22, 2022