David Carnahan, City Clerk
March 22, 2022
Timeline for Transition to
Hybrid In-Person/
Telepresence Public Meetings
2City of Sunnyvale – Hybrid Meeting Transition – March 2022 Presentation Overview
Timeline-Key Dates
Timeline-Health Officer Orders and
Recommendations
Board and Commission Member Survey
Alternatives
3City of Sunnyvale – Hybrid Meeting Transition – March 2022 Timeline-Key Dates
March 31,
2020March 17, 2020 Aug. 10,
2021
Sep. 16,
2021
• Executive
Order N-29-20
Authorized
teleconference-
only meetings
Public Officials
can participate
without their
address on the
agenda
• Council
conducted first
teleconference
-only meeting
Board and
commission
meetings
resumed on
April 14, 2020
• Council
direction
Continue
teleconference-
only meetings
if possible
Plan for hybrid
in-person/
teleconference
meetings
• AB 361 Signed
Permits
teleconference-
only meetings
during certain
types of
emergencies
Council must
revisit status of
emergency
every 30 days
4City of Sunnyvale – Hybrid Meeting Transition – March 2022 Timeline-Health Officer Orders and
Recommendations
Sep. 21,
2020Aug. 2, 2020 Dec. 28,
2021
Feb. 22,
2022
• Public Health
Order
Required face
coverings
indoors for all
individuals
• Public Health
Recommendation
Public
meetings
should
continue via
teleconference
-only
• Public Health
Order
Recommended
face coverings
for gatherings of
10 or more
people
Recommended
governments
move activities,
such as public
meetings
outdoors
• Public Health
Order
Face coverings
no longer
required indoors
for all
individuals
Face coverings
strongly
recommended
indoors
5City of Sunnyvale – Hybrid Meeting Transition – March 2022
1. If required, are you ready to attend an in-person
Board/Commission meeting?
2. If permitted, would you prefer to participate
remotely, even if some of your Board/Commission
colleagues participate in-person?
Primary Questions
Board and Commission Member Survey
6City of Sunnyvale – Hybrid Meeting Transition – March 2022 Responses
Responses from 49 Board/Commission Members
Board and Commission Member Survey
35 36
13 13
Return In-person Stay Remote
Yes No
7City of Sunnyvale – Hybrid Meeting Transition – March 2022 • Not ready to return to in-person meetings and prefers to participate remotely: 13 (27%)
• Ready to return to in-person meetings and prefers to
participate remotely: 22 (46%)
• Ready to return to in-person meetings and does not
prefer to participate remotely: 13 (27%)
Paired Responses
Board and Commission Member Survey
8City of Sunnyvale – Hybrid Meeting Transition – March 2022 Considerations
Alternative 1 (Council and Financing Authority)
• Continues telepresence-only public meetings for an
additional 30-days.
• Also applies to Council Standing Committees, and City Boards and Commissions.
• Separate findings needed for Financing Authority.
Alternative 1
• Affirm Resolution No. 1089-21 and 1105-22FA; an
• Make findings to continue virtual public meetings during the COVID-19 State of Emergency.
9City of Sunnyvale – Hybrid Meeting Transition – March 2022 Considerations
Alternative 2 (Council and Financing Authority)
• Similar to Alternative 1, but adds that the April 5, 2022 Council meeting will be the first hybrid public meeting and;
• That the Financing Authority will conduct hybrid
meetings after April 4, 2022.
Alternative 2
• Affirm Resolution No. 1089-21 and 1105-22FA; an
• Make findings to continue virtual public meetings
through April 4, 2022
.
10City of Sunnyvale – Hybrid Meeting Transition – March 2022 Considerations
Alternative 3 (Council and Financing Authority)
• Should Council decide it cannot make the Government Code Section 54953(e) findings necessary to continue telepresence-only public meetings, the following meetings will take place in a hybrid format:
March 23 - Housing and Human Services Commission
March 24 - Sustainability Commission
Commissioners would need to participate in-person.
• Council, Board, Commission and Authority Members would need to participate in-person at future meetings.
Alternative 3
• Other direction as provided by Council/Financing
Authority