Boards and Commissions Budget Review
As of the FY 2022/23 Recommended B udget hearing date of June 7, 2022, six of the City’s ten boards and commissions had the opportunity to review the FY 2022/23 R ecommended Budget (made available to them on May 6, 2022), and provide meeting minutes. Staff will include any additional board and commission meeting minutes made available as part of the FY 2022/23 Budget Adoption RTC on June 21, 2022.
Given the short timeframe available for review of the minutes by the boards and commissions, some of the minutes are draft minutes or action summaries.
Recommendations to Council on the budget were voted on and comments are detailed in the minutes.
The following commission minutes are attached:
• Arts Commission and Parks and Recreation Commission (Joint meeting)
• Bicycle and Pedestrian Advisory Commission
• Board of Library Trustees
• Planning Commission
• Sustainability Commission
05/27/2022
Attachment 3
Wednesday, May 18, 2022
City of Sunnyvale
Meeting Minutes - Draft
Arts Commission
7:00 PM Telepresence Meeting: City Web Stream
Special Joint Meeting with the Parks and Recreation Commission
CALL TO ORDER
Pursuant to Government Code Subdivision 54953(e), the meeting was conducted telephonically; pursuant to state law, the City Council made the necessary findings by adopting Resolution No. 1089-21, reaffirmed on May 3, 2022.
Chair Giri called the meeting to order at 7:01 p.m. via teleconference.
ROLL CALL
Present: 3 -
Absent: 1 -
Chair Dawna Eskridge
Commissioner Winnie Lam
Commissioner Sue Serrone
Vice Chair Agnes Veith
ROLL CALL
Present: 5 -
Chair Prakash Giri
Vice Chair Gregory Dibb
Commissioner Daniel Bremond
Commissioner David Kesting
Commissioner Dona Mason
05/27/2022
Attachment 3
Vice Chair Veith (excused absent)
Council Liaison Larsson (present)
Council Liaison Din (absent)
PRESENTATION
A 22-0427 Rename Sunnyvale Lawn Bowling Clubhouse
Joy Guy, President of the Sunnyvale Lawn Bowling Club, provided a presentation on Renaming the Sunnyvale Lawn Bowling Clubhouse. Highlights included: request to rename the clubhouse after Joe Shepard, signage, and lawn bowling history in Sunnyvale.
Commissioners inquired and presenter/staff responded:
Would the club be able to state additional significant contributions that Joe Shepard has provided to the City of Sunnyvale? Yes, Joe has deep ties with Sunnyvale and fostered the lawn bowling partnership with the City. In doing so, brought attention to the greater public for the sport. Moreover, Joe is a highly respected resident and has the support of the entire lawn bowling community.
ORAL COMMUNICATIONS
None.
PUBLIC HEARINGS/GENERAL BUSINESS
1 22-0418 Review and Recommend Council Approve Recommended Budget
Tim Kirby, Director of Finance, provided a presentation on the FY 2022/23 Recommended Budget. Highlights included: legal framework of budget, budget principles, budget approval process, FY 2022/23 budget summary, city-wide revenues by source, top tax revenues, expenditures, reserve balances, park dedication fund, golf and tennis operations fund, Community Center grounds modernization, and Shellmound Park.
Commissioners inquired and staff responded:
The park dedication fund is solely funded by residential development? Yes. 05/27/2022
Attachment 3
Can the park dedication fund also be funded by commercial development? Not at this time. There was a study issue proposed in the past, but was unable to definitively correlate a link between commercial buildings and the need for more open spaces.
Does the budget include consideration for green initiatives? Yes, the City is installing EV chargers and purchasing electric vehicles to replace traditional cars used by staff. Additionally, the Environmental Services Division are updating their Climate Action Plan.
Can the Commission recommend any supplements to the budget? The Commission can provide comment on the agenda item which will be shown on the minutes.
Alternatively, Commissioners can submit a Budget Proposal to City Council.
Commissioner Kesting moved and Chair Giri seconded the motion to approve the Recommendation that Council Approve the Recommended Budget, and ask that Council explore expanding options, beyond residential impact fees, for the park dedication fund. One of these options should include looking at commercial/business developers as a potential funding source.
Parks and Recreation Commission
Yes: 2 - Chair Giri
Vice Chair Dibb
Commissioner Bremond
Commissioner Kesting
Commissioner Mason
No: 0
Arts Commission
Yes: 2 - Chair Eskridge
Commissioner Lam
No: 0
Absent: 1 - Vice Chair Veith
Abstain: 1 - Commissioner Serrone
NON-AGENDA ITEMS & COMMENTS
-Commissioner Comments
05/27/2022
Attachment 3
None.
-Staff Comments
Trenton Hill, Recreation Services Manager, provided an update on the Sunnyvale Cultural Celebration Festival Featuring Hands on the Arts, Fair Oaks Grand Reopening, and Utility Art Box Project in Downtown Sunnyvale.
Chair Eskridge asked if the Summer Concert Series would occur this summer? Yes, planned by the Sunnyvale Downtown Association.
Commissioner Mason asked if more community events were budgeted for? Yes, however the special events budget currently only has budget for Hands on the Arts and the State of the City event. The Sunnyvale Cultural Celebration Festival was a special event directed by City Council using the cultural inclusion fund.
ADJOURNMENT
Chair Giri adjourned the meeting at 8:42 p.m.
05/27/2022
Attachment 3
City of Sunnyvale
Meeting Minutes - Draft
Bicycle and Pedestrian Advisory
Commission
6:30 PM Telepresence Meeting: City Web StreamThursday, May 19, 2022
CALL TO ORDER
Pursuant to Government Code Subdivision 54953(e), the meeting was conducted telephonically; pursuant to state law, the City Council made the necessary findings by adopting Resolution No. 1089-21, reaffirmed on May 3, 2022.
Chair Mehlinger called the meeting to order at 6:32 p.m. via teleconference.
ROLL CALL
Chair Richard Mehlinger
Vice Chair Leia Mehlman
Commissioner Alex Bonne
Commissioner Arwen Davé
Commissioner Dan Hafeman
Commissioner Timothy Oey
Present 6 -
Dennis Ng, Transportation and Traffic Manager, Lillian Tsang, Principal Transportation Engineer attended via teleconference.
Council Liaison Spitaleri (absent)
ORAL COMMUNICATIONS
Public Comment opened at 6:35 p.m.
Mr. Shiraff, member of the public commented on the following:
- A 9th grade student riding bike in bike lane going opposite direction on Evelyn Avenue. Car ran over foot at the Caltrain Station Driveway.
Pubic Comment closed at 6:40 p.m.
CONSENT CALENDAR
05/27/2022
Attachment 3
May 19, 2022Bicycle and Pedestrian Advisory
Commission
Meeting Minutes - Draft
Public Comment opened at 6:40 p.m.
No speakers.
Public Comment closed at 6:41 p.m.
1.A 22-0594
Approve the Bicycle and Pedestrian Commission Meeting
Minutes of April 21, 2022.
Approve the Bicycle and Pedestrian Commission Meeting Minutes of April 21, 2022 as submitted.
Commissioner Hafeman moved and Vice Chair Mehlman seconded the motion to approve item 1.A.
The motion carried by the following vote:
Yes Chair Mehlinger
Vice Chair Mehlman
Commissioner Bonne
Commissioner Davé
Commissioner Hafeman
Commissioner Oey
6 -
No 0
PUBLIC HEARINGS/GENERAL BUSINESS
2 22-0595 Review FY 2022/23 Recommended Budget
Lillian Tsang, Principal Transportation Engineer, made the following comments about the FY 2022/23 Recommended Budget:
- Available on Budget and Finance webpage on the City website - Focus on operating budget this year and next year will focus on Capital Improvement Projects
- Minor changes made to Capital Improvement Projects budget on an exceptional bases
- Fiscal Year 22/23 Recommended Budget workshop held on May 19 - Annual City Council Public Hearing on the budget will be held on Tuesday, June 7 - Budget adoption scheduled to be on Tuesday, June 21
- Volume One of the Recommended Budget contains the operating budget and Volume Two of the Recommended Budget contains the Capital Improvement
05/27/2022
Attachment 3
May 19, 2022Bicycle and Pedestrian Advisory
Commission
Meeting Minutes - Draft
projects for the City
- Page 3 - memo from City Manager
- Page 11 - budget highlights
- Starting on page 243 - budget supplements
- At budget workshop City Council voted to fund Study Issue DPW 22-06 - Re-evaluate Traffic Calming Program and Policy
- Volume One - Department of Public Works related projects start on page 455 - Operating Budget for program 13100 Transportation and Traffic Services start on page 461
- FY 21/22 to FY 22/23 proposed increase of 11.7% in the operating budget - FY 22/23 to 23/24 proposed increase of 3.1%
- Page 467 - total number of positions for Traffic and Transportation Services - FY 22/23 - unfreeze one full-time Transportation Planner position Public Comment opened at 6:46 p.m.
No speakers
Public Comment closed at 6:47 p.m.
Commissioner Bonne asked what the duties are of the full-time Transportation Planner position. Ms. Tsang stated the duties are intended to support programs as part of the implementation of the Climate Action Playbook.
Commissioner Hafeman asked and commented on the following:
- Page 5 - $1.9 million Covid response fund that the City of Sunnyvale is getting used for Quick Build Projects including Bike and Pedestrian. What projects are going to be used with this money and will the BPAC have any say on the selected projects? Ms. Tsang stated that 2 projects were brought to the BPAC last March for review. The money is allocated to projects but has not been spent yet. - Page 14 - Pavement Condition Index. Is there additional money coming in from gas tax for ATP type projects? Mr. Ng stated that the funds are from vehicle registration fee funds and additional SB1 funds that are related to gas tax. City Council determined that until the PCI reaches 80, all gas tax money goes to resurfacing roadways. Once the 80 limit is reached then the excess would go to congestion relief or Active Transportation projects or implementation or other things. - Page 245 - Was Tasman Study Issue funded? Ms. Tsang stated the Tasman Study Issue was approved and funded in June of last year. - Why isn't there discussion about staff being assigned to work on bike lanes in the budget. Such as in the ATP or Complete Streets? Mr. Ng stated there are budgeted FTE positions in the Traffic and Transportation budget under the 13100 program to
05/27/2022
Attachment 3
May 19, 2022Bicycle and Pedestrian Advisory
Commission
Meeting Minutes - Draft
improve the mode shift towards walking and biking and non automotive uses.
Also, in Volume Two there are CIP programs that talk about grant match for bicycle projects. Sign shop crews are budgeted to do striping and signing maintenance which maintain bike lanes and sidewalks related to the ATP network. - Recommends to list how many bike lanes there are in the City Commissioner Oey asked and commented on the following:
- Needs staff help with the rather large document on how the BPAC should review it - Would like to see more information in the workload indicators of how much bike infrastructure there is as well as sidewalk
- Recommends that there is a staff member specifically assigned to work on the ATP in the operation budget
- Does the Pavement Conditions Index(PCI) include the bike lanes? How is it calculated? Ms. Ng stated the PCI is representative of curb to curb, all the asphalt. - Recommends to calculate a PCI for bike facilities separately - How often and why does the City do Chip Seal? Mr. Ng stated that Slurry Seals and Chip Seals are two different types of maintenance that is done and the crews evaluate each year on what to fix.
Vice Chair Mehlman asked and commented on the following:
- Hard to determine if anything has been done with the ATP or Climate Action Plan in regards to bicycle and pedestrian infrastructure
- Budget information needs to be presented in a clearer way to the BPAC in regards as to what has been accomplished and funded
- Recommends to have a line item that states how much money is allocated for bicycles and pedestrians
Chair Mehlinger asked and commented on the following:
- Challenge with viewing budget document for BPAC specifically - Recommends to include cross tabs in the document
MOTION: Chair Mehlinger moved and Commissioner Davé seconded to recommend for FY22/23 that the City budget include cross tab reports. Summarizing the relevant information for each of the Boards and Commissions as well as each of the Council's strategic priorities.
Commissioner Oey, Commissioner Davé, Commissioner Bonne are in favor of this motion because it offers more transparency to the BPAC and to the public.
05/27/2022
Attachment 3
May 19, 2022Bicycle and Pedestrian Advisory
Commission
Meeting Minutes - Draft
The motion carried with the following vote:
Yes Chair Mehlinger
Vice Chair Mehlman
Commissioner Bonne
Commissioner Davé
Commissioner Hafeman
Commissioner Oey
6 -
No 0
MOTION: Commissioner Oey moved and Chair Mehlinger seconded to add maintained miles of bicycle infrastructure in the Workload Indicators on page 478.
Commissioner Oey commented on the following:
- This will give a good measurement of how much bike infrastructure there is in the City
Motion carried with the following vote:
Yes Chair Mehlinger
Vice Chair Mehlman
Commissioner Bonne
Commissioner Davé
Commissioner Hafeman
Commissioner Oey
6 -
No 0
Chair Mehlinger asked about the following:
- Is there a graph showing PCI over time? How hard would it be to calculate PCI for bike lanes? Mr. Ng stated the information is there with the report being generated by MTC for the entire bay area. Mr. Ng stated it is hard to calculate PCI for bike lanes.
- When did City Council set the policy for PCI being the primary use for the funding streams? Mr. Ng stated it was determined many years ago. 3 22-0596
Report and Discussion of Recent Santa Clara Valley
Transportation Authority (VTA) Bicycle and Pedestrian
05/27/2022
Attachment 3
May 19, 2022Bicycle and Pedestrian Advisory
Commission
Meeting Minutes - Draft
Advisory Committee (BPAC) Meeting
Commissioner Oey, VTA BPAC Sunnyvale Representative, gave the meeting summary report regarding the following topics:
- VTA Climate Action Plan - Survey open until June 3 at www.vta.org/climateplan - Bike to Wherever Days - Learn more about BTWD activities and sign up for adult bike education classes at www.bikesiliconvalley.org/vta - VTA is submitting an application for an Active Transportation Program Grant for Homestead Road Safe routes that covers Homestead Road from Los Altos into Sunnyvale/Cupertino as far as Hollenbeck.
- Approved the One Bay Area Grant Cycle 3 (OBAG 3) program and project selection criteria
- Approved $10 million for CMA/CTA planning and programming activities to be implemented and managed for fiscal years 2023-2026
- VTA BPAC Work Plan
Public Comment opened at 7:33 p.m.
No speakers.
Public Comment closed at 7:33 p.m.
4 22-0601
Recommend to City Council a Sunnyvale Representative to the Valley Transportation Authority (VTA) Bicycle and
Pedestrian Advisory Committee (BPAC)
Ms. Tsang discussed recommending to City Council a qualified individual according to the VTA Bylaws for Bicycle and Pedestrian Advisory Committee to represent Sunnyvale at the VTA BPAC meetings. The current member, Commissioner Oey's term, will expire on June 30,2022. Commissioner Oey will remain seated until the City makes a new appointment. Ms. Tsang pointed out the following key points in the by-laws:
- 2 year term, expires on June 30,2024
- All members shall work/live in Santa Clara County during their terms on the committee and maybe re-appointed multiple terms
- VTA employees are not eligible as well as any staff members from the agency that they represent
- Appointee is recommend to be a representative of the City's BPAC Commissioner Oey commented on the following:
- Encouraged other BPAC members to be the Sunnyvale VTA BPAC Representative
05/27/2022
Attachment 3
May 19, 2022Bicycle and Pedestrian Advisory
Commission
Meeting Minutes - Draft
- Would consider doing another term
- On a sub-committee for Wayfinding
Chair Mehlinger asked fellow BPAC members if they would be interested in serving on the VTA BPAC. Commissioner Bonne would consider it.
Public Comment opened at 7:40 p.m.
No speakers.
Public Comment closed at 7:40 p.m.
MOTION: Commissioner Oey moved and Vice Chair Mehlman seconded to recommend to City Council to appoint Commissioner Bonne as the Sunnyvale Representative to the VTA BPAC. Commissioner Bonne accepts the nomination.
The motion carried with the following vote:
Yes Chair Mehlinger
Vice Chair Mehlman
Commissioner Bonne
Commissioner Davé
Commissioner Hafeman
Commissioner Oey
6 -
No 0
STANDING ITEM: CONSIDERATION OF POTENTIAL STUDY ISSUES
None.
NON-AGENDA ITEMS & COMMENTS
-Commissioner Comments
Commissioner Oey commented on the following:
- Bike to Wherever Days 2022 - Energize stations in Sunnyvale go to Bicyclesiliconvalley.org/events/btwd
- Drivers and bicyclists should follow the rules of the road and be well educated Vice Chair Mehlman commented on the following:
- Ari Feinsmith received award for Bicycle Champion from Silicon Valley Bicycle Coalition
- Tour De Coop - May 21 & 22, register at tourdecoop.org
05/27/2022
Attachment 3
May 19, 2022Bicycle and Pedestrian Advisory
Commission
Meeting Minutes - Draft
Commissioner Davé commented on the following:
- Ari Feinsmith's accomplishments within the Bicycle and Pedestrian community - What can be done about the bicycle accident at the Caltrain station Ms. Tsang commented on the following:
- Do more education on bicycle safety and make sure drivers, bicyclists, and pedestrians are aware of their surroundings
Commissioner Oey commented on the following:
- The BPAC is doing everything they can do to make the streets safer for bicyclists and pedestrians
Vice Chair Mehlman commented on the following:
- Agrees with Commissioner Oey that cyclists and motorists need to be responsible for their own behavior and be aware of rules of the road, etc. - Recommends having cyclists record their own rides
Commissioner Hafeman commented on the following:
- Bicycle accident at Caltrain station
Chair Mehlinger asked and commented on the following:
- Bicycle accident at Caltrain station
- Requests update information on the Roadway Safety Plan on Evelyn Ave./Murphy Ave. intersection
Mr. Ng addressed the question.
Chair Mehlinger announced he is running for City of Sunnyvale City Council to represent District 5. Go to Richardforsunnyvale.com for more information. -Staff Comments
Lillian Tsang commented on the following:
- June 8 - Caltrain Grade Separation Project public meeting focusing on Mary Avenue
- June 9 - Caltrain Grade Separation Project public meeting focusing on Sunnyvale Avenue
- June 4 & 5 - Sunnyvale Art & Wine Festival - Free bike valet services and free bike rodeo
05/27/2022
Attachment 3
May 19, 2022Bicycle and Pedestrian Advisory
Commission
Meeting Minutes - Draft
- OBAG 3 application
- Complete Street Checklist will be brought to the June BPAC meeting for review
INFORMATION ONLY REPORTS/ITEMS
22-0597 BPAC 2022 Annual Work Plan
22-0598 Active Items List May 2022
Chair Mehlinger asked for an update on the East/West Channel Trail at the next meeting.
Ms. Tsang stated staff will give an update on the East/West Channel Trail at the next meeting.
22-0599 2022 Deferred Study Issues
ADJOURNMENT
Chair Mehlinger adjourned the meeting at 8:00 p.m.
05/27/2022
Attachment 3
City of Sunnyvale
Meeting Minutes - Draft
Board of Library Trustees
7:00 PM Teleconference Meeting: City Web
Stream
Monday, May 16, 2022
Special Meeting
CALL TO ORDER
Pursuant to Government Code Subdivision 54953(e), the meeting was conducted telephonically; pursuant to state law, the City Council made the necessary findings by adopting Resolution No. 1089-21, reaffirmed on May 3, 2022.
Chair Wang called the meeting to order at 7:00 p.m.
ROLL CALL
Chair Sharlene Wang
Vice Chair Mark Isaak
Board Member Kathy Boelter
Board Member Rahul Jain
Board Member Andrew Ma
Present: 5 -
Council Liaison Klein (present)
ORAL COMMUNICATIONS
None.
CONSENT CALENDAR
Board Member Jain moved and Board Member Ma seconded, approval of the consent calendar as presented. The motion carried by the following vote:
Yes: Chair Wang
Vice Chair Isaak
Board Member Boelter
Board Member Jain
Board Member Ma
5 -
No: 0
05/27/2022
Attachment 3
May 16, 2022Board of Library Trustees Meeting Minutes - Draft
1.A 22-0547 Approve the Board of Library Trustees Meeting Minutes of April 4, 2022
Approve the Board of Library Trustees Meeting Minutes of April 4, 2022 as submitted.
PUBLIC HEARINGS/GENERAL BUSINESS
2 22-0546 Review and Approve FY 2022/23 Budget
Director of Finance, Tim Kirby, reviewed the City's recommended fiscal year 2022/23 budget.
The board took no action.
Chair Wang opened the public hearing, and there being no public testimony, closed the public hearing.
STANDING ITEM: CONSIDERATION OF POTENTIAL STUDY ISSUES
NON-AGENDA ITEMS & COMMENTS
-Board Member Comments
Chair Wang inquired about showing money saved on the bottom of the library's receipts. Superintendent Sloan explained our system doesn't allow for that, but we will check into other options.
-Staff Comments
Superintendent Steve Sloan spoke about: in person storytimes becoming increasingly popular, Cinco de Mayo puppet show, school visits to the library, Teen Advisory Board back to meeting, the Cultural Celebration, Repair Cafe, National Library Week,Magical Bridge Fair Oaks Park, Santa Clara County Leadership Academy, Mobile Kitchen Cart, Summer Reading, California State Parks Passes, LGBTQ film services, and the City/library's new website.
ADJOURNMENT
Chair Wang adjourned the meeting at 8:00 p.m.
05/27/2022
Attachment 3
City of Sunnyvale
Excerpt Meeting Minutes - Draft
Planning Commission
7:00 PM Telepresence Meeting: City Web Stream |
Comcast Channel 15 | AT&T Channel 99
Monday, May 23, 2022
Special Meeting: Study Session - Canceled | Public Hearing - 7:00 PM
STUDY SESSION CANCELED
7 P.M. PLANNING COMMISSION MEETING
CALL TO ORDER
Pursuant to Government Code Subdivision 54953(e), the meeting was conducted telephonically; pursuant to state law, the City Council made the necessary findings by adopting Resolution No. 1089-21, reaffirmed on May 3, 2022.
Vice Chair Pyne called the meeting to order at 7:00 PM.
ROLL CALL
Vice Chair Martin Pyne
Commissioner Sue Harrison
Commissioner Nathan Iglesias
Commissioner Ken Rheaume
Commissioner Carol Weiss
Present: 5 -
Chair Daniel Howard
Commissioner John Howe
Absent: 2 -
Chair Howard’s absence is excused.
Commissioner Howe’s absence is excused.
ORAL COMMUNICATIONS
None.
CONSENT CALENDAR
Administrative Aide Guia Sharma advised Vice Chair Pyne that one virtual hand was raised by a member of the public.
05/27/2022
Attachment 3
May 23, 2022Planning Commission Meeting Minutes - Draft Vice Chair Pyne opened the public hearing.
There were no public speakers for this agenda item.
Vice Chair Pyne closed the public hearing.
MOTION: Commissioner Weiss moved and Commissioner Rheaume seconded the motion to approve the Consent Calendar.
The motion carried by the following vote:
Yes: Vice Chair Pyne
Commissioner Harrison
Commissioner Iglesias
Commissioner Rheaume
Commissioner Weiss
5 -
No: 0
Absent: Chair Howard
Commissioner Howe
2 -
1.A 22-0591
Approve Planning Commission Meeting Minutes of April 25, 2022
1.B 22-0592 Approve Planning Commission Meeting Minutes of May 9, 2022
PUBLIC HEARINGS/GENERAL BUSINESS
4. 22-0541 Review Planning Program Budget and Fees for FY 2022-2023 Planning Officer Shaunn Mendrin presented the staff report.
Commissioner Weiss asked whether the twenty-two positions that were previously frozen are in the City’s Planning Division. Principal Planner Caliva-Lepe answered that while only one of those positions are in the Planning Division, a Senior Planner position will become available in the summer. She also added that staffing resources will be evaluated once more specific plans are adopted. Commissioner Weiss and Principal Planner Caliva-Lepe agreed that they hoped to see more funding for Planning Division staffing.
Principal Planner Mendrin informed the Planning Commissioners that the Planning Division recently hired two new Associate Planners: Robby Miller and Drew Taplin.
He stated that their addition has helped with counter coverage and review of smaller
05/27/2022
Attachment 3
May 23, 2022Planning Commission Meeting Minutes - Draft permits.
Vice Chair Pyne opened the Public Hearing.
There were no public speakers for this agenda item.
Vice Chair Pyne closed the Public Hearing.
Vice Chair Pyne asked staff what action is required to be taken by the Planning Commission on this agenda item. Principal Planner Caliva-Lepe advised that, in the past, the Planning Commission has either chosen not to take action or provided comments for the City Council to consider. She also mentioned that the Planning Commission may recommend the budget as it is written to the City Council with or without further comments.
Vice Chair Pyne recognized that while it would be great to have the budget to hire more Planning staff to relieve workload and make progress more quickly, he understands City budgetary constraints.
05/27/2022
Attachment 3
City of Sunnyvale
Meeting Minutes - Draft
Sustainability Commission
7:00 PM Telepresence Meeting: City Web StreamMonday, May 16, 2022
CALL TO ORDER
Pursuant to Government Code Subdivision 54953(e), the meeting was conducted telephonically; pursuant to state law, the City Council made the necessary findings by adopting Resolution No. 1089-21, reaffirmed on May 3, 2022.
Chair Wickham called the meeting to order at 7 p.m. via teleconference.
ROLL CALL
Chair Kristel Wickham
Vice Chair Douglas Kunz
Commissioner Kristina Pistone
Commissioner Murali Srinivasan
Commissioner Tonya Veitch
Commissioner Justin Wang
Present: 6 -
Council Liaison – Councilmember Hendricks (present)
Chair Wickham, Vice Chair Kunz, all Commissioners and Council Liaison attended via teleconference.
ORAL COMMUNICATIONS
None.
CONSENT CALENDAR
22-0582 Approve the Sustainability Commission Meeting Minutes of April 18, 2022
Commissioner Wang moved, and Commissioner Veitch seconded, a motion to approve the consent calendar.
The motion carried by the following vote:
05/27/2022
Attachment 3
May 16, 2022Sustainability Commission Meeting Minutes - Draft Yes: Chair Wickham
Vice Chair Kunz
Commissioner Pistone
Commissioner Srinivasan
Commissioner Veitch
Commissioner Wang
6 -
No: 0
PUBLIC HEARINGS/GENERAL BUSINESS
22-0583 Annual Review of City Manager’s Recommended Budget Full budget available online at:
Sunnyvale.ca.gov/government/budget.htm
Staff summarized highlights of the City Manager’s FY 2022/23 Recommended Budget (Recommended Budget), highlighting funding available for projects and positions related to sustainability programs. Key highlights included: (a) unfreezing the Transportation Planner position in Department of Public Works intended to support the implementation of the City’s transportation demand management (TDM) program; and (b) funding for Study Issue ESD 22-01, evaluating recycled water expansion. The Commission discussed the Recommended Budget and asked clarification questions of staff.
Chair Wickham opened the Public Hearing.
No public comments.
Chair Wickham closed the Public Hearing.
Vice Chair Kunz moved,
and Commissioner Wang seconded, a motion to provide
the following recommendations on the City Manager’s Recommended Budget for FY 2022/23 to City Council, and to nominate Chair Wickham to convey these recommendations to City Council verbally and in writing:
(1) Support Budget Supplement One.
(2) Support the recommendation to unfreeze the Transportation Planner position. (3) Because every project has a sustainability impact, recommend that each project includes a sustainability impact on the project's summary one-pager. For example,
05/27/2022
Attachment 3
May 16, 2022Sustainability Commission Meeting Minutes - Draft identifying which Climate Action Playbook Strategies are positively or negatively impacted.
(4) Recommend the City look at aggressively transitioning City assets away from fossil fuel-powered vehicles, equipment and supporting infrastructure. Evaluate alternatives to projects that do not align with this, such as Project 824780, and utilize opportunities such as revisiting the Fleet Replacement Schedule. (5) Recommend funding the Climate Action Playbook, Project 831290, every year through the 30-year plan as a fiscal commitment to implementing the plan. (6) Recommend creating a project budget for Active Transportation Plan Implementation, to ensure the plan’s implementation is funded. (7) Recommend replacing Community Condition Indicator 81 with an indicator of air quality that is more comprehensive and relevant, such as air quality index.
The motion carried by the following vote:
Yes: Chair Wickham
Vice Chair Kunz
Commissioner Pistone
Commissioner Srinivasan
Commissioner Veitch
Commissioner Wang
6 -
No: 0
STANDING ITEM: CONSIDERATION OF POTENTIAL STUDY ISSUES
No new Study Issues were submitted.
NON-AGENDA ITEMS & COMMENTS
-Commissioner Comments
Commissioner Veitch encouraged Commissioners and the community to submit feedback on the County’s Climate 2030 Roadmap and attend the community meeting on May 31, 2022, from 5:30 – 6:30 p.m.
Commissioner Pistone recommended "Disasterology" by Samantha Montano. -Staff Comments
05/27/2022
Attachment 3
May 16, 2022Sustainability Commission Meeting Minutes - Draft Madeline Willett, Interim Environmental Programs Manager, shared that Sunnyvale hosted a webinar titled The Basics on EV Charging on May 12, 2022, with nearly 100 attendees. Sunnyvale will host an EV test drive event on June 18, 2022, from 11 a.m. – 3 p.m. at Baylands Park. The final Sustainability Speaker Series event will be held on June 8, 2022, from 7 – 8:30 p.m.
INFORMATION ONLY REPORTS/ITEMS
22-0581 Updated Annual Work Plan May 2022
22-0593 Final Scores of Ideas for Consideration in Game Plan 2028 from April Meeting
ADJOURNMENT
The meeting was adjourned at 9:56 p.m.
05/27/2022
Attachment 3