City of Sunnyvale
Meeting Minutes - Final
Council Subcommittee on Boards and
Commissions
2:30 PM Telepresence Meeting: City Web StreamWednesday, June 15, 2022 Special Meeting - 2:30 PM
CALL TO ORDER
Pursuant to Government Code Subdivision 54953(e), the meeting was conducted telephonically; pursuant to state law, the City Council made the necessary findings by adopting Resolution No. 1089-21, reaffirmed on May 24, 2022.
Chair Klein called the meeting to order at 2:30 p.m. via teleconference.
ROLL CALL
Chair Larry Klein
Member Omar Din
Member Russ Melton
Present: 3 -
PUBLIC COMMENT
Public Comment opened at 2:32 p.m.
No speakers.
Public Comment closed at 2:32 p.m.
CONSENT CALENDAR
MOTION: Subcommittee Member Melton moved and Subcommittee Member Din seconded the motion to approve agenda item 1.A.
The motion carried with the following vote:
Yes: Chair Klein
Member Din
Member Melton
3 -
No: 0
1.A 22-0656 Approve the Council Subcommittee on Boards and Commissions Meeting Minutes of October 7, 2021
June 15, 2022Council Subcommittee on Boards
and Commissions
Meeting Minutes - Final
Approve the Council Subcommittee on Boards and Commissions Minutes of October 7, 2021 as submitted.
GENERAL BUSINESS
2 22-0655 Discussion and Possible Recommendation to the City Council Regarding Updates to Council Policy 7.2.19 (Boards and
Commissions) Including: Timing of Appointments for Incumbent Members; Bicycle and Pedestrian Advisory Commission
Categories; and Sustainability Commission Category Two
Description
City Clerk David Carnahan provided the staff report.
The Subcommittee discussed or suggested recommendations regarding Council Policy 7.2.19:
- Support for adding a section that addresses appointing a sitting board/commission member to a vacant term. Section may include language about concurrent service while transitioning to a different board or commission. - Comment that the transition period/concurrent service should be no longer than 60 days from appointment date.
- Concern was expressed with the possibility of a member who is serving concurrent service voting twice on a specific item while serving on two boards/commissions. - Suggestion that language about concurrent service include that a member will recuse themselves from any agenda item they may have previously voted on while serving on a different board or commission.
- Support to include language that once a member takes their oath of office for their new commission it will be deemed as a resignation from their first board or commission.
- Comment that the Code of Ethics and Conduct for Appointed and Elected Officials includes language that a member will recuse themselves from an agenda item when a conflict of interest exists.
- Support for removing Categories I and II from the Bicycle and Pedestrian Advisory Commission (BPAC). Categories I and II for the Sustainability Commission should remain as is.
- Support for leaving Categories I and II for BPAC but add that each category may have up to four members for Category I and three members for Category II. - Support for adding a maximum of two members for BPAC Category II and is non-Sunnyvale resident.
June 15, 2022Council Subcommittee on Boards
and Commissions
Meeting Minutes - Final
- Suggestion to remove “members of neighborhood associations” from BPAC Category II.
Public Hearing opened at 3:53 p.m.
No speakers.
Public Hearing closed at 3:53 p.m.
ADJOURNMENT
Chair Klein adjourned the meeting at 3:53 p.m.