CONSULTANT SERVICES AGREEMENT BETWEEN CITY OF SUNNYVALE AND V&A CONSULTING ENGINEERS INC. FOR DESIGN AND CONSTRUCTION
SUPPORT SERVICES FOR REFURBISHMENT OF WATER TANKS AT VARIOUS
WATERPLANTS
THIS AGREEMENT, dated , is by and between the CITY
OF SUNNYVALE, a California chartered municipal corporation ("CITY"), and V&A CONSULTING ENGINEERS INC. ("CONSULTANT").
WHEREAS, CITY desires to secure professional services necessary for investigation, analysis, design, preparation of construction drawings and contract specifications, consultation, services during construction and other services for a project known as Refurbishment of Water Tanks at Various Water Plants Project No. UW-20-01; and
WHEREAS, CONSULTANT represents that it, and its sub -consultants, if any, possess the professional qualifications and expertise to provide the required services and are licensed by the State of California to practice engineering in the required disciplines; NOW, THEREFORE, THE PARTIES ENTER INTO THIS AGREEMENT.
1. Services by CONSULTANT
CONSULTANT shall provide services in accordance with Exhibit "A" entitled “Scope of Work.” All exhibits referenced in this Agreement are attached hereto and are incorporated herein by reference.
To accomplish that end, CONSULTANT agrees to assign Manny Najar to this project, to act in the capacity of Project Manager and personally direct the professional services to be provided by CONSULTANT.
Except as specified in this Agreement, CONSULTANT shall furnish all technical and professional services, including labor, material, equipment, transportation, supervision and expertise to perform all operations necessary and required to satisfactorily complete the services required in this Agreement.
2. Notice to Proceed/Completion of Services
(a) CONSULTANT shall commence services upon receipt of a Notice to Proceed from CITY.
Notice shall be deemed to have occurred three (3) calendar days after deposit in the regular course of the United States mail.
(b) When CITY determines that CONSULTANT has satisfactorily completed the services defined in Exhibit “A,” CITY shall give CONSULTANT written Notice of Final Acceptance, and CONSULTANT shall not incur any further costs hereunder. CONSULTANT may request this determination of completion when, in its opinion, it has satisfactorily completed the Scope of Work (Exhibit “A”), and if so requested, CITY shall make this determination within fourteen (14) days of such request.
3. Project Schedule
The Project Schedule is set forth in the attached Exhibit “A-1.”
4. Payment of Fees and Expenses
Attachment 1
Payments shall be made to CONSULTANT on a monthly basis as set forth in the attached Exhibit “B” entitled “Compensation Schedule.” All compensation will be based on monthly billings as provided in Exhibit "B." Compensation will not be due until said detailed billing is submitted to CITY within a reasonable time before payment is expected to allow for normal CITY processing. An estimate of the percent of total completion associated with the various categories of the services shall be furnished by CONSULTANT with said billing. When applicable, copies of pertinent financial records will be included with the submission of billing(s) for all direct reimbursables. Compensation shall not exceed the amounts set forth in Exhibit “B” for each phase. In no event shall the total amount of compensation payable under this agreement exceed the sum of Five Hundred Fifty Four Thousand Three Hundred Thirty Six and 00 /100 Dollars. $554,336.00 unless upon written modification of this Agreement. All invoices, including detailed backup, shall be sent to City of Sunnyvale, attention Accounts Payable, P.O. Box 3707, Sunnyvale, CA 94088-3707.
CONSULTANT will be reimbursed as promptly as fiscal procedures will permit upon receipt by the CITY of itemized invoices in triplicate. Invoices shall be submitted no later than 45 calendar days after the performance of work for which CONSULTANT is billing. Invoices shall detail the work performed on each milestone and each project as applicable. Invoices shall follow the format stipulated in the Compensation Schedule and shall reference the project title. The final invoice must contain the final cost and all credits due CITY. The final invoice should be submitted within 60 calendar days after completion of CONSULTANT’s work.
5. No Assignment of Agreement
CONSULTANT bind themselves, their partners, successors, assigns, executors, and administrators to all covenants of this Agreement. Except as otherwise set forth in this Agreement, no interest in this Agreement or any of the work provided for under this Agreement shall be assigned or transferred, either voluntarily or by operation of law, without the prior written approval of CITY.
However, claims for money due to or to become due to CONSULTANT from CITY under this Agreement may be assigned to a bank, trust company or other financial institutions, or to a trustee in bankruptcy, provided that written notice of any such assignment or transfer shall be first furnished to CITY. In case of the death of one or more members of CONSULTANT's firm, the surviving member or members shall complete the services covered by this Agreement . Any such assignment shall not relieve CONSULTANT from any liability under the terms of this Agreement.
6. Consultant is an Independent Contractor
CONSULTANT is not an agent or employee of CITY but is an independent contractor with full rights to manage its employees subject to the requirements of the law. All persons employed by CONSULTANT in connection with this Agreement will be employees of CONSULTANT and not employees of CITY in any respect. CONSULTANT is responsible for obtaining statutory Workers' Compensation coverage for its employees.
7. Consultant's Services to be Approved by a Registered Professional All reports, costs estimates, plans and other documents which may be submitted or furnished by CONSULTANT shall be approved and signed by a qualified registered professional in the State of California. The title sheet for calculations, specifications and reports, and each sheet of plans, shall bear the professional seal, certificate number, registration classification, expiration d ate of certificate and signature of the professional responsible for their preparation.
8. Standard of Workmanship
Attachment 1
CONSULTANT represents and maintains that it is skilled in the professional calling necessary to perform the services and its duties and obligations, expressed and implied, contained herein, and CITY expressly relies upon CONSULTANT's representations regarding its skills and knowledge.
CONSULTANT shall perform such services and duties in conformance to and consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California.
The plans, designs, specifications, estimates, calculations reports and other documents furnished under the Scope of Work (Exhibit "A”) shall be of a quality acceptable to CITY. The criteria for acceptance of the work provided under this Agreement shall be a product of neat appearance, well- organized, technically and grammatically correct, checked and having the maker and checker identified. The minimum standard of appearance, organization and content of the drawings shall be that used by CITY for similar projects.
9. Responsibility of CONSULTANT
CONSULTANT shall be responsible for the professional quality, technical accuracy and th e coordination of the services furnished by it under this Agreement. Neither CITY’s review, acceptance nor payment for any of the services required under this Agreement shall be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement and CONSULTANT shall be and remain liable to CITY in accordance with applicable law for all damages to CITY caused by CONSULTANT’s negligent performance of any of the services furnished under this Agreement.
Any acceptance by CITY of plans, specifications, calculations, construction contract documents, reports, diagrams, maps and other material prepared by CONSULTANT shall not, in any respect, absolve CONSULTANT for the responsibility CONSULTANT has in accordance with customary standards of good engineering practice in compliance with applicable Federal, State, County and/or municipal laws, ordinances, regulations, rules and orders.
10. Right of CITY to Inspect Records of CONSULTANT
CITY, through its authorized employees, representatives, or agents, shall have the right, at any and all reasonable times, to audit the books and records including, but not limited to, invoices, vouchers, canceled checks, time cards of CONSULTANT for the purpose of verifying any and all charges made by CONSULTANT in connection with this Agreement. CONSULTANT shall maintain for a minimum period of three (3) years from the date of final payment to C ONSULTANT or for any longer period required by law, sufficient books and records in accordance with generally accepted accounting practices to establish the correctness of all charges submitted to CITY by CONSULTANT.
Any expenses not so recorded shall be disallowed by CITY.
11. Confidentiality of Material
All ideas, memoranda, specifications, plans, calculations, manufacturing procedures, data, drawings, descriptions, documents, discussions or other information developed or received by or for CONSULTANT and all other written information submitted to CONSULTANT in connection with the performance of this Agreement shall be held confidential by CONSULTANT and shall not, without the prior written consent of CITY be used for any purposes other than the performance of the Project services, nor be disclosed to an entity not connected with the performance of the Project services.
Nothing furnished to CONSULTANT which is otherwise known to CONSULTANT or is or becomes generally known to the related indust ry shall be deemed confidential. CONSULTANT shall not use CITY's name, insignia or distribute exploitative publicity pertaining to the services rendered under this Attachment 1
Agreement in any magazine, trade paper, newspaper or other medium without the express written consent of CITY.
12. No Pledging of CITY’s Credit
Under no circumstances shall CONSULTANT have the authority or power to pledge the credit of CITY or incur any obligation in the name of CITY.
13. Ownership of Material
All material, including information developed on computer(s), which shall include, but not be limited to, data, sketches, tracings, drawings, plans, diagrams, quantities, estimates, specifications, proposals, tests, maps, calculations, photographs, reports and other material developed, collected, prepared or caused to be prepared, under this Agreement shall be the property of CITY, but CONSULTANT may retain and use copies thereof.
CITY shall not be limited, in any way, in its use of said material, at any time, for work associated with Project. However, CONSULTANT shall not be responsible for damages resulting from the use of said material for work other than Project, including, but not limited to the release of this material to third parties for work other than on Project.
14. Hold Harmless/Indemnification
To the extent permitted by law (including, without limitation, California Civil Code section 2782.8), CONSULTANT agrees to indemnify, defend and hold harmless CITY, its officers and employees from any and all claims, demands, actions, causes of action, losses, damages, liabilities, known or unknown, and all costs and expenses, including reasonable attorneys’ fees in connection with any injury or damage to persons or property to the extent arising ou t of any negligence, recklessness or willful misconduct of CONSULTANT, its officers, employees, agents, contractor, subcontractors or any officer, agent or employee thereof in relation to CONSULTANT’s performance under this Agreement. In no event shall the cost to defend charged to the design professional exceed the design professional exceed the design professional's proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, the design professional shall meet and confer with other parties regarding unpaid defense costs. Such defense and indemnification shall not apply in any instance of and to the ext ent caused by the sole negligence, recklessness or willful misconduct of CITY, its officers, employees, agents or representatives.
15. Insurance Requirements
The City requires that all contractors maintain insurance requirements on the Pacific Insurance Network System (PINS). CONSULTANT shall take out and maintain during the life of this Agreement policies of insurance as specified in Exhibit "C" attached and incorporated by reference, and shall provide all certificates and/or endorsements as specified in Exhibit "C."
16. No Third Party Beneficiary
This Agreement shall not be construed or deemed to be an agreement for the benefit of any third party or parties and no third party or parties shall have any claim or right of action hereunder for any cause whatsoever.
Attachment 1
17. Notices
All notices required by this Agreement, other than invoices for payment which shall be sent directly to Accounts Payable, shall be in writing, and sent by first class with postage prepaid, or sent by commercial courier, to address below.
Nothing in this provision shall be construed to prohibit communication by more expedient means, such as by email or fax, to accomplish timely communication. Each party may change the address by written notice in accordance with this paragraph. Notices delivered personally shall be deemed communicated as of actual receipt; mailed notices shall be deemed communicated as of three business days after mailing.
To CITY:
To CONSULTANT:
Jennifer Ng, Assistant Director/City Engineer
Department of Public Works
CITY OF SUNNYVALE
P. O. Box 3707
Sunnyvale, CA 94088-3707
Kim Costa, Controller
V & A Consulting Engineers Inc.
1000 Broadway, Suite 320
Oakland, CA 94607
18. Waiver
CONSULTANT agrees that waiver by CITY of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any other condition of performance under this Agreement.
19. Amendments
No alterations or changes to the terms of this Agreement shall be valid unless made in writing and signed by both parties.
20. Integrated Agreement
This Agreement embodies the agreement between CITY and CONSULTANT and its terms and conditions. No verbal agreements or conversation with any officer, agent or employee of CITY prior to execution of this Agreement shall affect or modify any of the terms or obligations contained in any documents comprising this Agreement. Any such verbal agreement shall be considered as unofficial information and in no way binding upon CITY.
21. Conflict of Interest
CONSULTANT shall avoid all conflicts of interest, or appearance of conflict, in performing the services and agrees to immediately notify CITY of any facts that may give rise to a conflict of interest. CONSULTANT is aware of the prohibition that no officer of CITY shall have any interest, direct or indirect, in this Agreement or in the proceeds thereof. During the term of this Agreement CONSULTANT shall not accept employment or an obligation which is inconsistent or incompatible with CONSULTANT’S obligations under this Agreement.
22. Governing Law, Jurisdiction and Venue
Attachment 1
This Agreement shall be governed by and construed in accordance with the laws of the State of California, excluding its conflict of law principles. Proper venue for legal actions will be exclusively vested in a state court in the County of Santa Clara. The parties agree that subject matter and personal jurisdiction are proper in state court in the County of Santa Clara, and waive all venue objections.
23. Records, Reports and Documentation
CONSULTANT shall maintain complete and accurate records of its operation, including any and all additional records required by CITY in writing. CONSULTANT shall submit to CITY any and all reports concerning its performance under this Agreement that may be requested by CITY in writing.
CONSULTANT agrees to assist CITY in meeting CITY's reporting requirements to the state and other agencies with respect to CONSULTANT's work hereunder. All records, reports and documentation relating to the work performed un der this Agreement shall be made available to City during the term of this Agreement.
24. Termination of Agreement
A. If CONSULTANT defaults in the performance of this Agreement, or materially breaches any of its provisions, CITY at its option may terminate this Agreement by giving written notice to CONSULTANT. In the event of such termination, CONSULTANT shall be compensated in proportion to the percentage of satisfactory services performed or materials furnished (in relation to the total which wou ld have been performed or furnished) through the date of receipt of notification from CITY to terminate.
CONSULTANT shall present CITY with any work product completed at that point in time.
B. Without limitation to such rights or remedies as CITY shall otherwise have by law, CITY also shall have the right to terminate this Agreement for any reason upon ten (10) days' written notice to CONSULTANT. In the event of such termination, CONSULTANT shall be compensated in proportion to the percentage of services performed or materials furnished (in relation to the total which would have been performed or furnished) through the date of receipt of notification from CITY to terminate. CONSULTANT shall present CITY with any work product completed at that point in time.
C. If CITY fails to pay CONSULTANT, CONSULTANT at its option may terminate this Agreement if the failure is not remedied by CITY within (30) days after written notification of failure to pay.
25. Subcontracting
None of the services covered by this Agreement shall be subcontracted without the prior written consent of CITY. Such consent may be issued with notice to proceed if subcontract consultants are listed in the project work plan.
26. Fair Employment
CONSULTANT shall not discriminate against any employee or applicant for employment because of race, color, creed, national origin, sex, age, condition of physical handicap, religion, ethnic background, marital status, or any other protected characteristic in violation of state or federal law.
27. Changes
CITY or CONSULTANT may, from time to time, request changes in the terms and conditions Attachment 1
of this Agreement. Such changes, which are mutually agreed upon by CITY and CONSULTANT, shall be incorporated in amendments to this Agreement.
28. Other Agreements
This Agreement shall not prevent either Party from entering into similar agreements with others.
29. Severability Clause.
In case any one or more of the provisions contained herein shall, for any reason, be held invalid, illegal or unenforceable in any respect, it shall not affect the validity of the other provisions which shall remain in full force and effect.
30. Captions
The captions of the various sections, paragraphs and subparagraphs, of the contract are for convenience only and shall not be considered nor referred to for resolving questions of interpretation.
31. Entire Agreement; Amendment
This writing constitutes the entire agreement between the parties relating to the services to be performed or materials to be furnished hereunder. No modification of this Agreement shall be effective unless and until such modification is evidenced by writing signed (wet or electronic signature) by all parties.
32. Miscellaneous
Time shall be of the essence in this Agreement. Failure on the part of either party to enforce any provision of this Agreement shall not be construed as a waiver of the right to compel enforcement of such provision or any other provision.
IN WITNESS WHEREOF, the parties have executed this Agreement.
ATTEST: CITY OF SUNNYVALE ("CITY")
By By
City Clerk City Manager
V&A CONSULTING ENGINEERS INC.
("CONSULTANT")
APPROVED AS TO FORM: By
Name/Title
By
City Attorney
Name/Title
Attachment 1
Exhibit A
Detailed Scope of Work
Refurbishment of Water Tanks at Various Water Plants
Project No. UW-20-01
I. General
The City of Sunnyvale is seeking proposals from licensed Engineering firms to provide professional services for design and preparation of bid documents and construction support for the Refurbishment of Water Tanks at Various Water Plants. The scope of work generally includes preparation of: preliminary design, design development, bid documents, and bidding/construction support for Public Works competitive bidding. Ancillary work includes:
environmental document (CEQA Exemption) preparation, construction cost estimating, schedule monitoring, preparation of reports and recommendations, and project management.
II. Project Information
A. Description
This project is to refurbish the existing water tanks at various locations. The project may be divided into two phases for construction depending on the engineer’s cost estimate.
Phase 1: Refurbishment of the existing 5.0 MG storage tank at Wolfe-Evelyn water plant will include:
• Interior recoating.
• Seismic Retrofit the tank per AWWA D100-11.
• Remove and replace all tank inlet and outlet piping with flexible expansion joints/ flex coupling adapters for seismic events.
• Modification of the roof vents – 16 outer edge and one center vent all need to be retrofitted to “Mushroom Style.”
• Installation of fall protection systems.
• Conduits for Pax mixer & WQS are attached to magnet brackets. Magnets are failing. Remove brackets and weld strut to tank and reconnect conduit. • Three (3) Roof Hatches need weather stripping. Relocate pad lock location or style for easier access.
• Remove all unneeded materials that are connected to tank exterior surface (Pulleys, wire, brackets etc.)
• Replace all inlet and outlet valves with SCADA controlled actuator valves and replace altitude valve, two isolation valves for the altitude valve, and bring it above grade and secure it. Add hatch intrusion alarm switches and connect to SCADA (optional design task).
Phase 2: Refurbishment of the eight water tanks at various water plants will include:
• Exterior recoating of the San Lucar Tank only.
• Installation of fall protection systems.
• Modification of the roof vents. Vents listed in the Tank Vent Inventory below that need to be retrofitted shall be “Mushroom Style.”
A. Summary of the tank sizes and tank vent inventory of the water plants containing eight water tanks in Sunnyvale are listed in the table below:
Water Plant Water Tanks Number
and Size
Tank Vent Inventory
Attachment 1
All fall protection systems shall be OSHA compliant. The fall protection systems will include the redesign or elimination of vertical access ladders to be replaced with new switchback or curved staircase and platform for roof access at all tanks. The feasibility of installing perimeter roof railing should be evaluated by the consultant.
B. Location
The Wolfe/Evelyn Water Plant is located at 753 Ajax Drive in a residential neighborhood, with the nearest large cross streets at South Wolfe Road/East Evelyn Avenue. The actual location of the plant is at the terminus of Ajax Drive. The plant is surrounded to the north, east, and south by single family residential homes; to the immediate west is a Santa Clara Valley Water District flood control channel. Access to the site is via driveway at the terminus of Ajax Drive.
The addresses of the water plants containing eight water tanks in Sunnyvale are listed in the table below:
C. Existing Conditions
The Wolfe-Evelyn water plant is one of the major facilities within the City’s potable water distribution system. Water is received from wholesale providers, including San Francisco Public Utilities Commission (SFPUC)/Hetch-Hetchy, Santa Clara Valley Water District (SCVWD) and from City-owned wells. The plant is intended to provide reliable and adequate flow and pressure to satisfy both fire suppression and potable water needs, regardless of peaks and valleys in demand. A structural and coating evaluation study performed in 2013 found the tank to be in poor condition.
All of the water tanks are welded steel, above ground structures. Interior re-coating and modifications to the inlet/outlet piping and existing manway of Mary-Carson 1 was completed in 2017 and Mary-Carson 2 was completed in 2018. Refurbishment of the Wright Avenue water tanks was completed in 2010, which consisted of interior and exterior coating, installation of seismic upgrade anchors around the perimeter, and replacement of Hamilton Water
Plant
Hamilton 1 – 0.5 MG
Hamilton 2 – 0.5 MG
Hamilton 3 – 0.5 MG
Hamilton 1, 2, and 3 all need center vent
retrofitted.
Mary/Carson Water
Plant
Mary/Carson 1 – 5.0 MG
Mary/Carson 2 – 5.0 MG
Mary/Carson 1 – 16 outer edge and 1
center vent need to be retrofitted.
Mary/Carson 2 – 16 outer edge need to
be retrofitted. Center vent is okay.
Wright Avenue
Water Plant
Wright Ave 1 – 5.0 MG
Wright Ave 2 – 5.0 MG
Wright Ave 1 – 16 outer edge okay, center
vent okay.
Wright Ave 2 – 16 outer edge okay, center
vent needs to be retrofitted.
San Lucar Water
Plant
2.0 MG Vents are okay.
Water Plant Address
Hamilton Water Plant 1200 S. Bernardo Ave.
Mary/Carson Water Plant 155 S. Mary Ave.
Wright Avenue Water Plant 1779 Wright Ave.
San Lucar Water Plant 121 San Lucar Ct.
Attachment 1
connection hardware as needed for Tank #1, as well as exterior coating of Tank #2. The interior re-coating and structural repairs of the three tanks at the Hamilton Water Plant were completed in 2011. The San Lucar Recycled Water Tank is part of the City’s Recycled Water System. Please see Attachment 2 – Project Locations and Site Photos for location maps of the tanks.
III. Consultant Scope of Services
The consultant will perform all engineering and project management related work necessary to prepare plans and specifications suitable for Public Works bidding.
Consultant services shall include, but are not limited to: Project management, preliminary design, design development, bid documents, bidding support, and construction support services, as further detailed below.
A. Project Management
The consultant will be the primary responsible party for managing the project’s schedule and consultant contract budget. In addition, the consultant is expected to attend a monthly progress meeting and prepare action item logs for subsequent follow-up. The consultant is expected to maintain frequent and timely communication with City staff throughout the duration of the project. Consultant will attend one kick off meeting and twelve (8 video and 4 in-person) monthly progress meetings. Consultant will attend one pre-bid job walk meeting, one pre-construction meeting, and five construction meetings including lesson learned meeting. Prepare meeting minutes with action item logs for subsequent follow-up.
The project budget is $4,042,000. The budget is for both design and construction including all contingencies, independent coating inspection, and other related project costs. The project may be divided into two phases for construction depending on the engineers cost estimate and the construction budget. Consultant is expected to communicate often and early with respect to the schedule and budget.
All project schedules shall be prepared in Gantt chart format, utilizing Microsoft Project software.
Three weeks for each City review shall be included. Schedule updates shall be provided at all progress meetings.
Consultant’s own team should have provisions for quality assurance/quality control over work product prepared for the City. A statement of peer review will be required for overall constructability, coordination, and reasonable reduction in errors and omissions. The consultant shall find out if submittals need to be reviewed by the Building Division. The consultant will be expected to attend a pre-submittal over the counter meeting with the Building Division prior to submission of the plans at the 75% submittal stage. Consultant will also be responsible for making appointments (as necessary) and delivering all subsequent submittals to the Building Division. It is assumed that the building permit fee will be waived as this is the City public works project.
The city utilizes e-Builder project management software, and the Consultant is expected to work within the e-Builder system for this project. One e-Builder software license will be provided to the Consultant for the duration of the project. e-Builder software shall be utilized for all project management documentation and correspondence. Consultant shall coordinate with City staff for training materials and e-Builder introduction.
B. Preliminary Design
A technical memorandum outlining provision of options shall be prepared for the City’s consideration. Preliminary design options will be needed for the seismic retrofit of the Wolf Evelyn tank, fall protection systems (switchback or curved staircase and platform for roof access, perimeter roof railing) and vent retrofit. A preliminary cost estimate and project Attachment 1
schedule shall be included with each option, along with other support information outlining pros and cons for each option. Construction phasing if needed shall be discussed at this stage. Consultant shall provide electronic copy of the technical memorandum in both PDF and native format. Allow 3 weeks for City review. Final deliverable is electronic copy in both PDF and native format.
C. Design Development
Consultants shall be the Engineer of Record and responsible for design and preparation of complete plans and technical specifications for the project. The consultant must perform an adequate field investigation to confirm existing conditions.
All work is to be in compliance with all applicable rules, regulations, code, law, and good practice for public facilities. When possible, the Consultant shall incorporate “green” building/construction practices, sustainability, energy efficiency, and low operations and maintenance costs into recommendations and subsequent design.
Use of contractors, and all applicable subcontractors which are required to pay prevailing wages, requires registration with the State of California, Department of Industrial Relations (DIR) through the Public Works Contractor Registration Program (PWC Registration) before bidding, being awarded, or performing work on public works projects in California. This includes those performing surveying work, material testing, inspection, trucking, boring, potholing, concrete deliveries and temporary service companies who provide workers to prevailing wage contractors. For complete details, please refer to Attachment 1: Labor Compliance.
The Wolfe-Evelyn tank will be externally and internally assessed to determine the existing conditions. V&A will provide confined space trained personnel, safety and measuring equipment, and the materials that will be required to complete our assessments and during the scaffolding installation and removal.
1. Evaluate the degree of corrosion on the tank interior and exterior surfaces per ASTM D610.
2. Obtain existing up to 20 dry film thickness readings and up to 20 ultrasonic thickness readings to determine if repair plates will need to be welded on the interior. Metal thickness readings will also aid in future structural modeling.
3. Obtain two paint samples and have them analyzed for 5 heavy metals (arsenic, cadmium, chromium, lead, and zinc) regulated by California Title 22 hazardous materials. One sample will be collected on the exterior and one will be collected on the interior surfaces of the Wolfe Evelyn tank.
4. Measure and document a small representative sample of the dimensions and existing condition of structural members, tank accessories, and appurtenances.
5. Conduct a site visit to investigate the existing electrical service, distribution equipment, control system components, and spare PLC I/O points availability.
Provide electrical engineering drawings and specifications for the addition of two valves and hatch intrusion switches on the tank.
Conduct a site visit (3 days total) to document the existing conditions on each of the eight tanks. Measurement the layout and dimensions of the existing roof vents, up to 20 UT measurements of the tank shell and roof, up to 20 DFT measurements on the exterior shell and roof, and one exterior paint sample analysis will be conducted per tank.
Perform a geotechnical engineering investigation at the site in order to provide geotechnical recommendations and design criteria for the tank retrofit. The following tasks will be performed:
1. Visit the site to mark the boring locations and contact Underground Service Alert.
Obtain a drilling permit from Santa Clara Valley Water District. Hire a private utility locator to help clear the boring locations.
Attachment 1
2. Drill, log, and sample one boring to a depth of 25 feet. Backfill boring with cement grout and leave drill cuttings at a location designated by the client.
3. Advance to depths of 50 and 100 feet to supplement the subsurface data obtained from the single boring.
4. Perform laboratory testing on the soil samples including direct shear strength tests at natural and artificially increased moisture content, classification tests, and moisture density, as judged appropriate.
5. Evaluate geotechnical properties of the site materials for seismic parameters and site class based on 2019 IBC.
6. Prepare a report to include the boring and laboratory data, summary of research reviews, conclusions, and recommendations.
Plans and specifications shall provide sufficient detail to result in a good quality product while allowing competitive pricing where possible and appropriate, and provide options to the contractor where appropriate to obtain the same good level of quality for the best bid price. Plans and specifications shall not specify proprietary products or services.
Specifications shall be prepared in CSI 2020 format.
Coordination and preparation of documentation to facilitate permits and outreach with utility companies, regulatory agencies, Building Division, and other stakeholders will also be consultant responsibility.
All submittals shall include digital copies (PDF and native format) of all documents. File sizes need to be less than 100 MB, and as compressed as possible without any degradation to image quality or loss of resolution to text.
1. 30% Submittal:
a. 30% plans: Cover sheet and plan sheet with base mapping and preliminary details. Prepare preliminary structural design drawings in AutoCAD for the seismic upgrade of the Wolfe-Evelyn tank and improvements made on the other eight tanks per the California Building Code, IBC, and ASCE 7. The drawings will be delivered electronically for review by the City. Comments and edits will be documented and addressed in the next submittal.
b. Cut sheets for equipment/appurtenances.
c. Documentation of outreach with franchise utility companies for facilities needed to be relocated or adjusted to grade as a result of the proposed construction activities.
d. Project schedule update.
e. 30% construction cost estimate.
f. Brief memorandum of determination if the project’s construction activities are within the NPDES Construction General Permit. Include project type and risk level.
g. Table of Contents list for technical specifications.
2. 75% Submittal: All major issues have been resolved prior to this stage. The intent of this submittal is to provide plans and project documents in sufficient detail to allow for thorough and complete review. Submit up to three (3) sets of 24” x 36” hardcopies for Building Division review.
a. 75% Plans: All subcontracted work shall be accounted for in this submittal. All project details have been accounted for.
b. 75% specifications:
• Technical specifications,
Attachment 1
• Special Provisions, with recommended changes in track changes format.
The Special Provisions shall also include the following:
o Bid item descriptions and measurement and payment provisions o A list of minimum required submittals during construction o List of information available to Bidders, with disclaimer o A table listing all inspections (including any special inspections and materials testing) and associated responsibility
o A table list of materials requiring warranties, and associated warranty periods
c. Project schedule update.
d. 75% construction cost estimate in the form of the bid schedule. e. Utility conflicts have been resolved or a timeline for resolution of issues has been determined.
f. CEQA Exemption documentation, suitable for filing at the County Recorder’s Office.
g. Responses to the City’s review comments on the 30% submittal, along with return of mark-ups.
h. Drop off 75% plans submittal for Building Division review. It is assumed that the review and permit costs will be waived as this is a City public works project. i. Structural and seismic calculations, if needed.
j. Other supporting documentation as necessary.
3. 100% Submittal: All issues, prior comments, and concerns must be addressed in this submittal. Submit up to three (3) sets of 24” x 36” hardcopies for Building Division. a. 100% plans
• Peer review shall have been accomplished by this stage, with the statement and signature on the cover sheet. The professional shall sign, date and seal the following Certification of Peer Review on a letterhead document with the transmittal of the final plans and specifications:
“The undersigned hereby certifies that a professional peer review of these plans and the required designs was conducted by me, a professional engineer with expertise and experience in the appropriate fields of engineering equal to or greater than the Engineer of Record, and that appropriate corrections have been made.”
• The resubmittal to the Building Division, if needed, shall be 100% plans and include a response to comments as well as a letter describing other changes made to the plans since the 75% review. The resubmitted plan shall also include all comments from the Public Works project manager. Once approved for building permit, the Building Division will stamp the final plans as approved.
This approved set will become the Bid Package Plans.
b. 100% specifications
• Reviewed bid instructions
• Finalized technical specifications
• Finalized Special Provisions
c. Signed and stamped structural and seismic calculations, if needed. d. Project schedule update.
e. 100% opinion of probable construction cost estimate. f. Submit responses to the City’s review comments on the 75% submittal, along with return of mark-ups. Drop off 100% plans and spec to the Building Division department for review. It is assumed that the review and permit costs will be waived as this is a City public works project.
g. Other supporting documentation as necessary.
D. Bid Package
The bid package shall be finalized upon incorporation of the City’s final comments from the Attachment 1
100% submittal, including incorporation of all Building Division comments.
Submit hard copies and digital format (PDF and native format) of each of the documents listed below:
1. One hard copy of full sized plans (24” x 36”), stamped and signed on each sheet by the Engineer of Record and by discipline.
2. One digital copy of the specifications.
a. Technical specifications, with cover sheet stamped and signed by all necessary disciplines.
3. Final project schedule update.
4. Final opinion of probable construction cost.
E. Bidding Services
Consultant will attend a pre-bid meeting, respond to all bidder’s requests for information (RFIs), and support the City’s coordination efforts to inform plan-holders of significant responses to RFIs and prepare addenda as necessary. During bidding, all proposers’ communications will be directed through the City’s Purchasing Officer.
F. Construction Support Services
The City’s construction management team will have primary responsibility for construction management and inspection. The consultant’s point of contact will be the City’s construction manager, not the contractor.
The following is a minimum list of services and submittals required.
1. Attend and prepare information for an internal handoff meeting from the design team to the construction management team. Consultant shall be prepared to address:
possible construction pitfalls, items for the construction management team to be aware of (special working hours, shortened timelines for submittal reviews, etc.).
2. Attend the pre-construction meeting.
3. Attend one or two periodic construction progress meetings.
4. Participate in the final inspection and development of punch lists.
5. Respond to RFIs, which includes clarifying or providing revisions or additional detail where necessary on the plans and specifications. Response to RFIs shall be timely in order to avoid construction delays and claims.
6. For projects with a building permit, the consultant shall stamp and sign any revisions to the contract plans as a result of responses to RFIs or as a result of executed change orders. Consultant shall ensure that all changes are in compliance with the applicable codes. Coordination with the Building Department may be necessary.
7. Review and respond to all submittals within the period allocated in the contract documents and as necessary to avoid construction delays and claims.
8. Review proposed substitutions, if any, for conformance to plans and technical specifications.
9. Review and make recommendations on proposed changes to the contract (Request for Quotations and Contract Change Orders).
10. Prepare Record Drawings based upon red-lines provided by the contractor and field reviews. The Record Drawings shall be prepared digitally, using AutoCAD. Final Record Drawings shall be submitted electronically, in PDF and CAD format.
11. Participate in the “Lessons Learned Meeting” with all parties at the end of the project.
IV. Available Documents
The list below is available for information only.
• Record drawings. The City does not guarantee the accuracy or completeness of record drawings. Consultant shall verify all information to their professional satisfaction.
Attachment 1
- UW-61-48, UW 61-59, Water Storage Reservoir – Carson Avenue and Wolfe Road, October 1965
- Sunnyvale Water System Seismic Vulnerability Assessment, 12/08/2004. - UW-04/01-04, Wright Avenue Potable Water Tank No. 2 Improvements, August 2006
- Final Report – Coating Evaluation – Water Storage Tanks – Central Water Plant and Hamilton Water Plant – City of Sunnyvale, CA, 02/22/2008. - UW-08/06-08, Refurbishment of Water Tanks at Wright Avenue, 01/10/2011 - UW-08/05-08, Construction Plans for City of Sunnyvale – Hamilton Plant Re- Coating and Repairs, 2/17/2011
- City of Sunnyvale Field Report – Wolfe Plant Reservoir, 10/02/2013 - UW-11/01-11, Wright Avenue Water Plant Reconstruction, 06/23/2014 - UW-14/02-15, Mary-Carson Water Tank No. 1 Refurbishment, March 2016 - UW-14/01-15, Wolfe-Evelyn Water Plant Reconstruction Re-bid, September 2016 - UW-17-02, Mary-Carson Tank 2 Refurbishment, 10/24/2019 • Utility block maps for City sanitary sewer and storm drain are available on the City’s website. City staff will provide water facilities block maps as necessary. https://sunnyvale.ca.gov/services/map/utility.htm
• Benchmarks for vertical control are listed on the City’s website:
https://sunnyvale.ca.gov/civicax/filebank/blobdload.aspx?BlobID=23803 • City standard specifications and details are available on the City’s website:
Details:
https://sunnyvale.ca.gov/civicax/filebank/blobdload.aspx?BlobID=23987 Specifications:
https://sunnyvale.ca.gov/civicax/filebank/blobdload.aspx?BlobID=23805 The below information will be provided during design to the consultant. • GIS data for property lines, street center lines, and one (1) foot contours • Aerial photographs from 2015 (ArcGIS format)
• City standard plan cover sheet
V. Reimbursable Expenses and Markups
For preparation of the cost proposal template and invoicing during the project, no markups shall be allowed on reimbursable expenses and the maximum markup on each subconsultant shall be 5%.
Optional services, if any, may be included as separate line items in the cost proposal.
VI. Proposal
The proposal shall be limited to a maximum of 15 pages of double- sided 8.5” x 11” paper for the Qualifications and Experience, Project Overview, Project Approach, and Project Innovations sections of the report. Cover letter, Project Team and Staffing Plan, and Schedule sections of the proposal are excluded from the page limit and may be printed on 11” x 17” paper by consultant. All subconsultant work shall be identified within each task item. Proposal shall be bound and organized by tabs as outlined below to facilitate review.
1. Cover Letter
2. Project Team and Staffing Plan (including any subconsultants, if any)
3. Qualifications and Experience
4. Project Overview
5. Project Approach – specify anticipated CEQA determination
6. Project Innovations (if any) and Optional Services Proposed
7. Project schedule (see item III.A, above)
The cost proposal shall be submitted as a separate, sealed item. The cost proposal shall include hour and fee breakdown by the tasks detailed in Section IV, Consultant Scope of Services, and per the attached pricing template.
Attachment 1
Labor Compliance
Contractor Registration with the State of California – Contractors, and all applicable subcontractors which are required to pay prevailing wages, must be registered with the State of California, Department of Industrial Relations (DIR) through the Public Works Contractor Registration Program (PWC Registration) before bidding, being awarded, or performing w ork on public works projects in California. This includes those performing surveying work, material testing, inspection, trucking, boring, pot holing, concrete deliveries and temporary service companies who provide workers to prevailing wage contractors.
Registration must remain current throughout the project entirety. It is the contractor’s responsibility to not allow their PWC Registration to lapse during the project and to ensure all Subcontractor’s registrations remain current. The Labor Commissioner can assess penalties to public works contractors of up to $10,000, in addition to the registration fee, for failure to register. Awarding agencies are also subject to penalties of $100 a day, up to a maximum of $10,000, for having an unregistered contractor perform work on a public works project. If any penalties are issued to the City for unregistered subcontractors or for a lapse in a contractor/subcontractor’s PWC Registration, these penalties will be passed onto the contractor. A contractor that allows an unregistered subcontractor to work on the project is also subject to penalties of $100 a day up to $10,000. Contractors shall list all applicable PWC registration numbers on the Bid Form.
Hours of Work – Pursuant to Labor Code, Section 1810, eight hours of labor during any one calendar day and forty hours of labor during any one calendar week shall constitute the maximum hours of service upon all work done hereunder, and it is expressly stipulated that no laborer, worker, or mechanic employed at any time by the contractor or by any subcontractor or subcontractors under this Contract, upon the work or upon any part of the work contemplated by this Contract, shall be required or permitted to work thereon more than eight hours during any one calendar day and forty hours during any one calendar week, except, as provided by Section 1815 of the Labor Code of the State of California, work performed by employees of contractors in excess of eight hours per day and forty hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of eight hours per day at not less than one and one-half times the basic rate of pay. It is further expressly stipulated that for each and every violation of Sections 1811-1815, inclusive, of the Labor Code of the State of California, all the provisions whereof are deemed to be incorporated herein, Contractor shall forfeit, as a penalty to the City, twenty -five dollars ($25.00) for each laborer, worker, or mechanic employed in the execution of this Contract by Contractor, or by any subcontractor under this Contract, for each calenda r day during which the laborer, worker, or mechanic is required or permitted to work more than eight hours in any one calendar day and forty hours in any one calendar week in violation of the provisions of the Sections of the Labor Code. Such forfeiture amounts may be deducted from the contract sum.
Contractor and each Subcontractor shall keep, or cause to be kept, an accurate record showing the actual hours worked each calendar day and each calendar week by each worker employed on the project, which record shall be kept open at all reasonable hours to the inspection of the City, its officers and agents, and to the inspection of the appropriate enforcement agency of the State of California.
Wage Rates – Pursuant to Sections 1770, 1771 and 1774 of the Labor Code of the State of California, or any applicable local law, contractors shall not pay less than the prevailing rate of per diem wages as determined by the Director of the Department of Industrial Relations. The City has ascertained the general prevailing rate per diem wages and rates for holidays, and overtime work in the city, for each craft, classification or type of laborer, worker, or mechanic needed to execute this Contract. The City has adopted, by reference, the general prevailing rate of wages applicable to the work to be done under the Contract, as adopted and published by the Division of Labor Standards Enforcement and Labor Statistics and Research of the State of California, Department of Industrial Relations, to which reference is hereby made for a full and detailed description. A copy of the prevailing wage rates may be reviewed in the office of the Director of Public Works, City of Sunnyvale, 456 West Olive Avenue, Sunnyvale, California. Wage rates can also be obtained through the California Department of Industrial Relations website at:
http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm
Neither the notice inviting bids nor this Contract shall constitute a representation of fact as to the prevailing wage rates upon which the Contractor or any subcontractor may base any claim against the City.
Attachment 1
In case it becomes necessary for Contractor or any subcontractor to employ on the project under this Contract any person in a trade or occupation (except executives, supervisory, administrative, clerical, or other non-manual workers as such) for which no m inimum wage rate is herein specified, Contractor shall immediately notify the City who will promptly thereafter determine the prevailing rate for such additional trade or occupation and shall furnish Contractor with the minimum rate based thereon. The mini mum rate thus furnished shall be applicable as a minimum for such trade or occupation from the time of the initial employment of the person affected and during the continuance of such employment.
Prevailing Wage – As identified in the Notice to Bidders, the work contemplated by this agreement is a public work subject to prevailing wages under California Labor Code, Sections 1720 et. seq. The State of California Department of Industrial Relations has ascertained the general prevailing per diem wage rates in the locality in which the work is to be performed for each craft, classification, or type of worker required to perform the work. A schedule of the most recent general prevailing per diem wage rates made available to the City will be on file at the City’s principal facility office and will be made available to any interested party upon request. This prevailing wage rate schedule is provided by the City for Bidder’s information only and is not guaranteed by the City to be current. Contractor is obligated to verify all appropriate prevailing wage rates and pay those rates as required. By this reference the verified current schedule of prevailing wage rates is made part of the Contract Documents. Contractor shall pay no t less than the prevailing per diem wage rates, as specified in the schedule and any amendments thereto, to all workers employed by contractor in the execution of the work. Contractor shall cause all subcontracts to include the provision that all subcontractors shall pay not less than the specified prevailing per diem wage rates to all workers employed by such subcontractors in the execution of the work.
Contractor shall forfeit to the City, as a penalty, no more than two hundred dollars ($200.00) for each calendar day or portion thereof for each worker that is paid less than the specified prevailing per diem wage rates for the work or craft in which the worker is employed for any portion of the work done by contractor or any subcontractor in violation of the provisions of the Labor Code, and in particular Sections 1770 to 1781 thereof, inclusive. Such forfeiture amounts may be deducted from the contra ct sum. Contractor shall also pay to any worker who was paid less than the specified prevailing per diem wage rate for the work or craft for which the worker was employed for any portion of the work, for each calendar day, or portion thereof, for which the worker was paid less than the specified prevailing per diem wage rate, an amount equal to the difference between the specified prevailing per diem wage rate and the amount which was paid to the worker.
The City will not recognize any claim for additional compensation because of the payment by the Contractor for any wage rate in excess of prevailing wage rates set forth in the Agreement, including payment in excess of the prevailing wage for extra work paid by force account. The possibility of wage increases is one of the elements to be considered by the Contractor in determining the contractor’s bid and will not, under any circumstances be considered as the basis of a claim against the City under the Agreement.
Certified Payroll Records – Pursuant to Labor Code, Sections 1776 et. Seq., contractor and all subcontractors shall keep an accurate payroll record, showing the name, address, social security number, job classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worke r, or other employee employed in connection with the work. All payroll records shall be certified as being true and correct by contractor or subcontractors keeping such records; and the payroll records shall be provided to the City no later than three week s after closing of payroll for City -funded projects, and no later than one week for federal aid projects. The contractor or subcontractor has 10 days in which to comply subsequent to receipt of a written notice requesting the records enumerated in Labor Code section 1776 (a). In the event that the contractor or subcontractor fails to comply within the 10 -day period, he or she shall, as a penalty to the state or political subdivision on whose behalf the contract is made or awarded, forfeit one hundred dollars ($100) for each calendar day, or portion thereof, for each worker, until strict compliance is effectuated. Certified payroll records shall be made available at reasonable hours at the contractor’s principal office to the persons authorized to inspect such records pursuant to Labor Code section 1776. Certified payroll shall also be made available for Attachment 1
inspection upon request by the State of California Division of Labor Standards Enforcement, or the Division of Apprenticeship Standards of the State of California Division of Industrial Relations.
Each contractor and every lower -tier subcontractor will be required to submit certified payrolls and labor compliance documentations electronically via the software LCPtracker. Contractor shall cause all subcontracts to include the provision that all subcontractors submit certified payrolls and labor compliance documentation electronically via LCPtracker. Electronic submission will be a web-based system, accessed on the World Wide Web by a web browser. Each contractor user will be given a Log -On identification and password to access the City’s reporting system. Access will be coordinated by a City representative.
Apprentice Program – Attention is directed to Stat e of California Labor Code, Sections 3095, 1777.5, 1777.6, and 1777.7 and Title 8, California Code of Regulations, Section 200, and the applicable Sections that follow. Responsibility for compliance with these requirements lies with the contractor. To ensu re compliance and complete understanding of the law requiring apprentices, and specifically the required ratio thereunder, contractor or subcontractors should, where some question exists, contact the Division of Apprenticeship Standards, 525 Golden Gate Avenue, San Francisco, California, or one of its branch offices prior to commencement of the work. In the event c ontractor willfully fails to comply with this section, it will be considered in violation of the requirements of the Contract.
Contractor and all of its subcontractors shall abide by the provisions of California Labor Code Section 1777.6 prohibiting discrimination in the acceptance of otherwise qualified apprentices; and California Labor Code Section 3095 which declares the unlawful discrimination in any recruitment or apprenticeship program on stated grounds. City shall be entitled to retain and withhold all penalties as authorized pursuant to California Labor code, Division 2, Part 7, Chapter 1, commencing with Section 1720 and following, in accordance with the provisions of that Chapter, and the regulations established by the Director of Industrial Relations pursuant to the statutory authority of such chapter.
Attachment 1
ID Task Name Duration Start Finish Predecessors
1 30% Submittal 81 days Mon 4/11/22 Tue 8/2/22
2 Kick off Meeting 0 days Mon 4/11/22 Mon 4/11/22
3 Create and Submit Inspection Plan 6 days Mon 4/18/22 Mon 4/25/22 2FS+5 days 4 City Reviews Inspection Plan 11 days Mon 4/25/22 Mon 5/9/22 3FS-1 day 5 Install Scaffolding on Wolfe Evelyn Tank 0 days Mon 5/16/22 Mon 5/16/22 3FS+15 days 6 Conduct Asssessment of Wolfe Evelyn Tank 0 days Tue 5/17/22 Tue 5/17/22 5FS+1 day 7 Dismantle Scaffolding on Wolfe Evelyn Tank 0 days Wed 5/18/22 Wed 5/18/22 6FS+1 day 8 Visit Hamilton Water Plant 0 days Mon 5/23/22 Mon 5/23/22 7FS+3 days 9 Visit Mary Carson Water Plant 0 days Tue 5/24/22 Tue 5/24/22 8FS+1 day 10 Visit Wright Ave Water Plant 0 days Wed 5/25/22 Wed 5/25/22 9FS+1 day 11 Visit San Lucar Water Plant 0 days Thu 5/26/22 Thu 5/26/22 10FS+1 day 12 Prepare Report, drawings, cost estimates 21 days Fri 6/3/22 Fri 7/1/22 11FS+5 days 13 City Review including holiday week 20 days Tue 7/5/22 Mon 8/1/22 12 14 Progress Meeting #1 0 days Tue 8/2/22 Tue 8/2/22 13FS+1 day 15 75% Submittal 43 days Wed 8/3/22 Mon 10/3/22
16 Prepare CEQA Exemption Documentation, Update
project schedule
11 days Wed 8/3/22 Wed 8/17/22 14
17 Review Comments and Prepare Drawings, Specifications, Bid Schedule, and Cost Estimate.
21 days Wed 8/3/22 Wed 8/31/22 16SS
18 City Review of Design Documents 21 days Thu 9/1/22 Fri 9/30/22 17 19 Progress Meeting #2 0 days Mon 10/3/22 Mon 10/3/22 18FS+1 day 20 100% Submittal 42 days Wed 10/5/22 Thu 12/1/22
21 Review Comments and Prepare Drawings, Specifications, Bid Schedule, and Cost Estimate.
15 days Wed 10/5/22 Tue 10/25/22 19FS+1 day
22 Update project schedule 5 days Wed 10/26/22 Tue 11/1/22 21 23 City Review of Design Documents 20 days Thu 11/3/22 Wed 11/30/22 22FS+1 day 24 Progress Meeting #3 0 days Thu 12/1/22 Thu 12/1/22 23FS+1 day 25 Bid Package 27 days Fri 12/2/22 Mon 1/9/23
26 Review Comments and Prepare Final Drawings,
Specifications, Bid Schedule, and Cost Estimate
16 days Fri 12/2/22 Fri 12/23/22 24
27 Prepare and print printed copy of bid documents 5 days Tue 12/27/22 Mon 1/2/23 26FS+1 day 28 Update final project schedule 5 days Tue 1/3/23 Mon 1/9/23 27 29 Submit Bid Package Documents 1 day Tue 1/3/23 Tue 1/3/23 27 30 Bidding Services 67 days Wed 1/4/23 Thu 4/6/23 28
31 Advertise Project 21 days Wed 1/4/23 Wed 2/1/23 29
32 Site Visit 1 day Wed 2/1/23 Wed 2/1/23 31SS+20 days
33 Bidder Questions Due 1 day Wed 2/15/23 Wed 2/15/23 31SS+30 days 34 Assist City with responses and prepare addenda 15 days Thu 2/16/23 Wed 3/8/23 33 35 Issue answer to bidder questions 1 day Thu 3/9/23 Thu 3/9/23 34 36 Bids due 1 day Thu 4/6/23 Thu 4/6/23 31FS+45 days
37 Construction Services 180 days Mon 4/17/23 Fri 12/22/23 30 38 Prepare information for handoff to Construction team. 180 days Mon 4/17/23 Fri 12/22/23 39 Attend Pre-Construction Meeting 180 days Mon 4/17/23 Fri 12/22/23 40 Attend Construction Progress Meetings 180 days Mon 4/17/23 Fri 12/22/23 41 Participate in the final inspection and prepare punch list 180 days Mon 4/17/23 Fri 12/22/23 42 Respond to RFI's, Submittals, substitution requests, and change order requests
180 days Mon 4/17/23 Fri 12/22/23
43 Prepare Record Drawings 180 days Mon 4/17/23 Fri 12/22/23 44 Prepare a Lessons Learned Meeting presentation 180 days Mon 4/17/23 Fri 12/22/23 4/11
5/16
5/17
5/18
5/23
5/24
5/25
5/26
8/2
10/3
12/1
1/3
4/6
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Qtr 1, 2022 Qtr 2, 2022 Qtr 3, 2022 Qtr 4, 2022 Qtr 1, 2023 Qtr 2, 2023 Qtr 3, 2023 Qtr 4, 2023 Task
Split
Milestone
Summary
Project Summary
External Tasks
External Milestone
Inactive Task
Inactive Milestone
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Critical
Critical Split
Progress
Deadline
City of Sunnyvale RFP No. F21-165 for
Refurbishment of Water Tanks at Various Water Plants
Projec
t: 21-0302 MS Project Schedule
Date: Thu 3/3/22
Attachment 1
City of Sunnyvale Attachment B Cost Proposal
Proposal for: Refurbishment of Water Tanks at Various Water Plants V&A Consulting Engineers, Inc.
ODCs Total
Principal
in Charge
Sr.
Project
Manager
Project Manger Sr. Project
Engineer
Project
Engineer
Associate
Engineer
Assistant
Engineer
Engineering
Assistant
Project
Admin/
Clerical
Structural Geotech. Electrical /
I&C Scaffolding Title Title
Glenn
Willson
Manuel
Najar
Noy
Phannavong
Michael
Johannessen
Alejandro
Caicedo
Sara
Schaab
Leighton
James
Pablo
Jimenez
Tony
Lam Long Tzeng BAGG
Engineers TJC Norcal
Scaffolding
Conslt.
Name
Conslt.
Name
$305 $267 $250 $234 $209 $187 $152 $141 $93 LS LS LS LS Fee/Hr or LS
Fee/Hr or
LS
1 Project Management 3 105 4 - 24 - - 100 236 $43,674 - - $2,100 - - - $631 $46,405 2 Preliminary Design 4 109 32 56 72 27 3 303 $62,513 $10,710 $12,590 $1,050 $7,350 $3,409 $97,621 3 30 % Design 8 54 8 24 16 96 8 214 $46,514 $31,752 $78,266 4 75% Design 8 48 8 16 48 8 136 $30,720 $31,752 $73 $62,545 5 100% Design 4 42 4 8 16 40 4 118 $26,502 $15,876 $73 $42,451 6 Bid Package 64 8 32 104 $24,944 $1,200 $26,144
7 Bid Support 2 22 8 32 $8,356 $1,155 $36 $9,547
8 Construction Support 136 80 16 16 64 312 $75,368 $10,080 $2,153 $146 $87,746 9 Reimbursables 0 $0 $50 $50
Proposal Subtotal 29 580 100 84 80 360 72 27 123 1455 $318,591 $100,170 $12,590 $6,508 $7,350 $0 $0 $5,568 $450,776 Optional Services
A Second Bid Package and associated
bid/construction support services 16 80 26 32 32 64 - - 16 266 $60,372 $23,200 - - - - - - $83,572 B SCADA Design - - - - - - - 0 $0 - - $17,588 - - - - $17,588 C
Submit up to five (3) sets of 24" x 36" hardcopies
for Building Division for 75% and 100%
submittals
- - - - - - - 0 $0 - - - - - - $2,400 $2,400
D -------- - - - - - - - 0 $0 - - - - - - - $0
E -------- - - - - - - - 0 $0 - - - - - - - $0
Total Optional Services 16 80 26 32 32 64 0 0 16 266 $60,372 $23,200 $0 $17,588 $0 $0 $0 $2,400 $103,560 Total Including Optional Services 45 660 126 116 112 424 72 27 139 1,721 $378,963 $123,370 $12,590 $24,095 $7,350 $0 $0 $7,968 $554,336 Notes:
1 Optional Service A is estimated and should be negotiated after the scope of work for Phase II construction is determined. 2 Task 8 assumes a 365 day construction phase including handoff to CM team, Pre-con Meeting, Progress Meetings, Submital/RFI reviews, Prepare record drawings, and Lessons Learned Meeting 3 TJC will be involved in the hatch intrusion alarms design and the SCADA design for two valves. The SCADA design is listed as optional task B here and assumes that all SCADA construction will be done at once in either phase. 4 Other
Direct
Costs
Total Fee
SubconsultantsTasks Labor
Total
Labor
Costs
Total
Hours
Task Description (Change task titles as detailed in
the scope of work)
Task
#
3/11/2022 1/1
Attachment 1
Exhibit C
INSURANCE REQUIREMENTS FOR CONSULTANTS
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work by the Consultant, his agents, representatives, or employees.
Minimum Scope and Limits of Insurance. Consultant shall maintain limits no less than:
1. Commercial General Liability: $2,000,000 per occurrence and $4,000,000 aggregate for bodily injury, personal injury and property damage.
ISO Occurrence Form CG 0001 or equivalent is required.
2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage. ISO Form CA 0001 or equivalent is required.
3. Workers' Compensation Statutory Limits and Employer's Liability: $1,000,000 per accident for bodily injury or disease.
Industry Specific Coverages. If checked below, the following insurance is also required:
X Professional Liability Insurance / Errors and Omissions Liability in the minimum amount of $1,000,000 per occurrence.
If working directly with children, the Certificate of Insurance must include coverage for molestation and sexual abuse in the minimum amount of $X,XXX,XXX per occurrence and $X,XXX,XXX aggregate. In the event that Abuse & Molestation Liability coverage is provided via a Claims Made Policy, the coverage shall include a minimum of a five year extended reporting clause.
Pollution Liability Insurance in the minimum amount of $X,XXX,XXX per occurrence MCS-90 Endorsement to Business Automobile insurance for transportation of hazardous materials and pollutants Builder’s Risk / Course of Construction Insurance in the minimum amount of $ .
Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared and approved by the City of Sunnyvale. The consultant shall guarantee payment of any losses and related investigations, claim administration and defense expenses within the deductible or self-insured retention.
Other Insurance Provisions
The general liability and automobile liability policies (and if applicable, pollution liability, sexual abuse and molestation, and builder’s risk policies) shall contain, or be endorsed to contain, the following provisions:
1. The City of Sunnyvale, its officials, employees, agents and volunteers are to be covered as additional insureds with respects to liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Sunnyvale, its officers, employees, agents or volunteers.
2. For any claims related to this project, the Consultant's insurance shall be primary. Any insurance or self-insurance maintained by the City of Sunnyvale, its officers, officials, employees, agents and volunteers shall be excess of the Consultant's insurance and shall not contribute with it.
3. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Sunnyvale, its officers, officials, employees, agents or volunteers.
4. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
5. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, cancelled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City of Sunnyvale.
6. The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated above shall not serve to reduce the CONSULTANT’S policy limits of coverage. Therefore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is greater.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of not less than A:VII, unless otherwise acceptable to the City of Sunnyvale.
Verification of Coverage
Consultant shall furnish the City of Sunnyvale with original a Certificate of Insurance effecting the coverage required. The certificates are to be signed by a person authorized by that insurer to bind coverage on its behalf. All certificates are to be received and approved by the City of Sunnyvale prior to commencement of work.
Subcontractors
CONSULTANT shall require all subcontractors to procure and maintain insurance policies subject to these requirements. Failure of CONSULTANT to verify existence of sub-contractor’s insurance shall not relieve CONSULTANT from any claim arising from sub -contractors work on behalf of CONSULTANT.
Attachment 1