Angela Chan
CENGP Subcommittee Meeting
August 17, 2022
2022 Community Event and
Neighborhood Grant Program (CENGP)
Review and Upcoming Grant Cycle
Draft Presentation
2City of Sunnyvale – Community Event and Neighborhood Grant Distribution Subcommittee • Review Calendar 2022 Grant Cycle
• Calendar Year 2023 Grant Application Process
CENGP Agenda
3City of Sunnyvale – Community Event and Neighborhood Grant Distribution Subcommittee The mission of the Community Event Grant Program is to:
Support and encourage groups to build community and celebrate our unique culture by holding community events in Sunnyvale The mission of the Neighborhood Grant Program is to:
Build community engagement in Sunnyvale
Help residents develop a sense of pride and ownership in their neighborhoods
Continue to develop collaborative partnerships between Sunnyvale’s neighborhoods and City Hall
CENGP Mission
4City of Sunnyvale – Community Event and Neighborhood Grant Distribution Subcommittee CENGP Funding for Calendar Year 2022
Total Funding $34,000
Community Events $21,000
Neighborhoods $13,000
5City of Sunnyvale – Community Event and Neighborhood Grant Distribution Subcommittee Community Events Funding
Organization Grant Award Status
Chamber of Commerce $3,000 Completed
San Miguel PTA $500 Completed
Self-Help for the Elderly $1,000 Fall 2022
Silicon Valley Bicycle Coalition $2,000 Completed
South Asian Cultural Assoc. of Sunnyvale $3,500 Fall 2022 Sunnyvale Downtown Assoc. (SDA) – Jazz & Beyond $3,000 July & August SDA – Summer Series $3,000 Completed
SDA – Wine Stroll $1,500 Completed
SDA – Holiday Tree Lighting $1,500 Dec. 2022
Sunnyvale Heritage Society & Museum $2,000 Fall 2022
Community Events Total $21,000
6City of Sunnyvale – Community Event and Neighborhood Grant Distribution Subcommittee Neighborhood Grants Funding
Organization Grant Award Status
Charles Street Gardens $1,150 In Progress
Cherry Chase $1,150 In Progress
Cherryhill $1,150 In Progress
Cumberland South $950 In Progress
Downtown Sunnyvale Heritage District $500 Completed
Heritage Association $1,250 In Progress
Lakewood Village $1,150 In Progress
Murphy Park $750 In Progress
Ortega Park $1,150 Completed
SNAIL $1,150 In Progress
SunnyArts $1,150 In Progress
Valley Forge $700 In Progress
Wrightmont Corners $800 In Progress
Neighborhood Grants Total $13,000
7City of Sunnyvale – Community Event and Neighborhood Grant Distribution Subcommittee Calendar 2022
Highlights
• 25 Registered Neighborhood
Associations (4 new)
• Art and Wine Festival – exceeded
attendance projection by 40%
(approx. 35,000 – 40,000 attendees)
• San Miguel PTA – doubled free
Zumba classes to two per week and
annual Multi-Cultural Night had over
300 attendees
8City of Sunnyvale – Community Event and Neighborhood Grant Distribution Subcommittee Calendar 2022
Highlights (continued)
• SDA – Magic of Sunnyvale Wine Stroll
paired 15 wineries and businesses and
brought in new businesses including
Cityline retail
• Bike to Wherever Day – 3,700
registered for event,
Sunnyvale Farmer's Market was one of
the most popular energizer stations
(out of 150)
• "Find Love in Sunnyvale" Scavenger
Hunt – 45 residents formally entered
the contest, 200+ Instagram posts and
dozens on Facebook, helped to create
sense of community and spirit
9City of Sunnyvale – Community Event and Neighborhood Grant Distribution Subcommittee Community Event
Grants
FY
2020/21
Actual
Calendar
Year
2021
Actual
Calendar
Year 2022
Actual
Applications Received 6 7 13
Funding Requested $27,150 $144,000 $79,702
Grants Awarded $25,385 $24,000 $21,000
3 Year Recap
Neighborhood
Grants
FY
2020/21
Actual
Calendar
Year
2021
Actual
Calendar
Year 2022
Actual
Applications Received 8 8 15
Funding Requested $9,715 $10,910 $19,360
Grants Awarded $8,615 $10,000 $13,000
10City of Sunnyvale – Community Event and Neighborhood Grant Distribution Subcommittee Sent a survey to grantees (19) and 7 responded (37%):
Feedback from Grantees on Grant Process
Question Agree Disagree
1. The overall grant application process was easy to follow and understand
5 2
2. City staff has been accessible and responds within a reasonable time 6 1
11City of Sunnyvale – Community Event and Neighborhood Grant Distribution Subcommittee Feedback from Grantees on Grant Process
3. Suggestions on how to improve the 2023 grant application process:
• Takes a lot of staff time to provide a full event budget and receipts. Grant amount awarded is not comparable to staff time required to administer grant. • Widely promote grant opportunities and specifically target community groups. • Conduct survey and create grants to address community events/needs. • Difficult to project more than a year out for volunteer-run Neighborhood Associations. Would suggest two funding cycles throughout the year. • Provide a YouTube video on the whole neighborhood/community event process. 12City of Sunnyvale – Community Event and Neighborhood Grant Distribution Subcommittee Feedback
from
Grantees
on Grant
Process
4. Other feedback/ideas you’ll like to share:
• Mailing list for future grant application info.
• Details on why the funding amount changed
so much from $5K (2021) to $2K (2022).
• Please allocate funds independent of grant
funding for neighborhood security (for
cameras, continued monitoring, signs etc.).
• A resources page on who to contact for help
or questions.
• Make it shorter!!
13City of Sunnyvale – Community Event and Neighborhood Grant Distribution Subcommittee •Total Funding Available - $34,000
•Cycle (9 weeks) - August 22 - October 21
CY 2023 Proposed Program & Application Timeline
14City of Sunnyvale – Community Event and Neighborhood Grant Distribution Subcommittee • Schedule 2 meetings (virtual & optional) each to
answer questions about Community Events &
Neighborhood Grants
• Create FAQs from virtual meetings and post on City
website
• Require all grant recipients to acknowledge City as
funder in all marketing and outreach materials (i.e.,
fliers, social media, posters, etc.)
• Focus outreach for new Neighborhood Associations
(NA) in areas/districts with fewer registered NA
• Add a question in final report requesting feedback
on grant program process (application,
communication reimbursements, etc.)
CY 2023 Proposed Updates
15City of Sunnyvale – Community Event and Neighborhood Grant Distribution Subcommittee Recommendations
• Approve 2023 Community Events and Neighborhood Grant
Applications, Guidelines and Updates
16City of Sunnyvale – Community Event and Neighborhood Grant Distribution Subcommittee • Open grant cycle - August 22nd through October 21st
• Reconvene in December
• Subcommittee recommendations to Council January 2023
Next Steps