CALL FOR ARTISTS
Public Art ‐ Request for Qualifications (RFQ)
Civic Center Modernization (Phase 1)
Lobby Artwork
Deadline for Applications: Monday, June 13, 2022
Call for Artists
The City of Sunnyvale’s Art in Public Places program seeks to commission artists, or artistic teams, to design and execute original works of art for the lobby landings in the new City Hall building.
There are four locations available and a total of four artists will be selected for this commission.
Rendering of the new City Hall Building
Artist Eligibility
This Request for Qualifications is open to practicing, professional artists residing in California. Artists residing or working in Sunnyvale and who meet all the criteria outlined in this RFQ are urged to apply.
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Sunnyvale Overview
The City of Sunnyvale is in the heart of Silicon Valley in Northern California covering 24 square miles. Sunnyvale is the second largest city in Santa Clara County and the seventh largest city in the San Francisco Bay Area. The City has a population of 156,234.
Nearly 8,000 local businesses, and a daytime workforce of an estimated 220,000 employees, provide a rich mixture of goods and services, retail, manufacturing and R&D. Some of the nation’s most successful tech and semiconductor businesses have campuses in Sunnyvale, including Apple, Google, LinkedIn, Facebook, Yahoo!, AMD, NetApp, Nokia, 23andMe, Juniper Networks, National Semiconductor, Fortinet, Intuitive S urgical, Broadcom, Synopsis, Spansion Inc. and Lockheed Martin.
S
unnyvale is also known for its innovative Public Safety Department concept, business‐friendly environment, cultural arts programming, 200‐seat theater, Library and quiet family neighborhoods. The City's 23 parks and open spaces span 772 acres with facilities for golf, tennis and swimming. The historic downtown is home to a variety of local eateries and merc
hants and hosts frequent art festivals, concerts and a year‐round farmers market.
Project Description
The City’s Civic Center Master Plan outlines a long term, multi‐phased vision for a new and renovated campus
at the corner of El Camino Real and Mathilda Avenue that includes:
• New construction of three facilities (City Hall, Library and Department of Public Safety Headquarters)
• Razing older structures on site
• Relocating most of the on‐grade parking to underground spaces • Increasing open space and native landscape (6 acres)
• Modernization of the entire campus
The phased design will allow the existing campus to remain open during construction, so that city employees will not need to be relocated and services can remain at full capacity. Phase I, which is currently underway, includes:
• New 119,874 square‐foot, four‐story, Net Zero Energy and Certified LEED Platinum City Hall
• Renovation of the existing Public Safety Headquarters (lobby, entry and tenant improvements) • New two‐story, 15,002‐square‐foot Emergency Operations Center • Approximately 6 acres of open space
• Pedestrian improvements along Olive Avenue
• Frontage improvements along Mathilda Avenue from W. Olive Avenue up to El Camino Real that include a new multiuse pathway and walkways for public use • Civic plaza
• Outdoor amphitheater
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Site Map – Phase I Construction
Public Art Location
The new City Hall building has four stories with a landing and lobby area on each floor. This call addresses a recessed 8’ tall x 11’ wide x 14” deep wall niche in each of the four lobbies.
Four artists will be selected for this project and each artist will be awarded one of the wall niches to work within.
The wall niches include an art hanging support system secured to the wall framing, which can support up to 175lbs
, see pages 5-7 for specifications. Artists are encouraged to utilize the installed hanging syste
m so the City has the choice to move the artworks amongst the floors every 2 to 3 years. Artists who elect a different hanging system, for any reason, will be responsible for the additional engineering, installation and hardware associated with the installation.
Each niche will also include r
ecessed liner light to illuminate the niche wall surface and artwork. Any additional spot lights will be the responsibility of the artist.
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Artwork Niche (Ground Floor)
Artwork
Niche (Floors 2, 3 and 4)
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Estimated Schedule (dates subject to change)
Release of RFQ May 25, 2022
Application Deadline June 13, 2022
Public Art Selection Committee Review June 16‐17, 2022
Notification of semi‐finalists/Invitation to submit
Design Proposal June 20‐21, 2022
Design Proposal Deadline (semi‐finalists) July 7, 2022
Arts Commission Review Aug. 17, 2022
City Council Review and Approval Aug/Sept 2022 (date
TBD)
Final Design Concept/Submit Installation Requirements Sept. 15, 2022 Community Workshops (TBD) Sept. 1‐Oct. 15,
2022
Fabrication of Artwork Sept. ‐ Oct. 2022
Installation of Artwork Nov. 1, 2022
Artist Respo
nsibilities
The selected artist or artistic team will be expected to work with City staff to develop the specific parameters of the public art component, as well as implement all aspects of the project. These specifics will include:
• Develop the final design proposal
• Lead a community proje
ct associated with the final design
• Select appropriate artistic
materials for the design
• Develop a final project timeline
• Attend meetings with City staff as necessary
• Present the project to the City's Arts Commission (City staff will present to Council) • Obtain all require
d permits
• Comply with federal, state and local rules and regulations related to prevailing wage • Obtain appropriate insurance for the artwork until City has a ccepted the artwork • Fabricate and install
or execute the artwork
• Deliver the artwork to the site on t he agreed upon date • Provide detailed instructions
for the preservation of the artwork
• Provide detailed documentation on the engineering, execution or installation of the artwork, including MSDS sheets if appropriate
• Abide by all requirements of the artist's contract with the City Attachment 3
The selected artist or artistic team will b e expected to consider and align with the City’s vision of equity, access and inclusion, and represent the City’s brand essence: Bold, Sustainable Innovation. The final proposal should also be appropriate for all ages of the community and be designed to remain vibrant and functioning for 25 years or more.
Public Art Budget
Project Budget $90,000
Individual Artist Budget $20,000 per lobby niche
Semi‐finalist Design Honorarium (6‐10 artists) $1,000 per semi‐ finalist The project budget is all‐inclusive of project costs, including artist's fees and expenses, taxes, materials, permit fees, travel, framing, shipping and crating, insurance fees, site preparation,
equipment rental, electrical, fabrication and installation or execution of the artwork. Costs incurred through a dditional installation or lighting required for the artwork are also the responsibility of the artist. Artwork should be ready to hang when it is delivered.
Selecti
on Process
A 12‐person selection panel will evaluate the sub mitted applications usin g the following criteria:
• Originality of artistic style
• Type of artwork
proposed
• Maintenance requirements
• Artist’s experience with public art commissions and working within the public process • Artist’s experience
with art projects of a similar size and scope
• Alignment with
the City’s vision of equity, access and inclusion, and brand essence:
Bold, Sustainable, Innovation.
The selection panel will consist of representatives from the City’s Department of Public Works,
Department of Library and Recreation Services, project designers, residents and artists/arts professionals.
A list of 6
-10 artists will be established by the review panel a nd these artists will be invited to develop a detailed design proposal for consideration. A design stipend of $1,000 will be paid to each of the selected artists (or artist team) upon completion of their design proposal.
Selected artists will be provided with additional drawings and information in order to develop their design. The
building is still under construction, so an indoor site visit will not be available prior to submitting a final design.
The design proposals will be presented to the City’s Arts Commission for review. Artists may be required
to present their design in person to the Arts Commission and they will not be reimbursed for travel expenses. The commission will be asked to rank the design proposals, and the results of the rankings will be presented by City staff to the C ity Council for final design approval and artist selection.
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Submission Requirements
This is a Request for Qualifications only. Please do not submit design ideas or proposals at this time.
These items will not be included in the selection process until the next phase.
To apply for this call, please submit the following items:
• Completed coversheet (Use form provided at the end of this application and provide one coversheet p
er artist)
• Professional resume(s)
• Letter of interest (1‐2 pages), including an outline of your qualifications, relevant experience and inte
rest in this project. Note: proposed designs or existing artwork(s) will not be s
hown to the Selection Committee during this phase.
• 6‐10 images of previous works
• Annotated image descriptions, including title, date, location, materials, size, art budget, and a brief description (up to five sentences). For team applications, please indicate the lead artist for each past project
All applications must be received by 5 p.m. Monday, June 13, 2022.
Incomplete submissions
will not be considered. I t is the responsibility of the applicant to verify
the receipt of their application by the scheduled deadline. Electronic versions may be delivered v
ia email, file sharing website or a USB thumb drive. Thumb drives will not be returned.
Materials
may be submitted electronically to the City of Sunnyvale, Public Art Coordinator, Kristin Dance,
at [email protected] or in person at the
Sunnyvale Community C
enter, 550 E. Remington Drive, Sunnyvale 94087. Images must be in JPEG
or PDF format.
Award of
Contract
The City o
f Sunnyvale reserves the right to accept or reject any submittals and to alter or e
xtend the selection process as needed.
This RFQ
and the selection process shall in no way be deemed as a binding contract or agreement of
any kind between the City and the artist. Award of a contract is contingent upon approval of the City’s selection panel, Arts Commission and City Council. Artists/artist teams selected and approved will contract with the City for the entire duration of the project.
The selected artist will be required to secure and maintain various types of insurance, including
Automobile
Liability, General Liability and other insurance as needed (see attached insurance requirements).
The artwork commissioned for this project shall become the property of the City of Sunnyvale. The
artwork will be maintained as part of the City’s permanent art collection. The City shall h
ave no obligation to display the artwork for any particular period or in perpetuity.
Fo
r
More Information or Questions
Please contact the City of Sunnyvale Public Art Coo rdinator, Kristi n Dance, at 408‐730‐7758 or pu
[email protected]. Ques tions will be compiled into a single list with responses and
made available to all interested parties upon request.
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Civic Center Modernization
(Phase 1)
Lobby Artwork
QUALIFICATIONS COVERSHEET
Applications will not be accepted after 5 p.m. on Monday, June 13, 2022 Artist:
Address:
City: State: Zip:
Phone:
Email: Website:
Signature of Artist:
Date:
Special Note for Artist Teams:
If multiple artists are applying as a team, please provide this coversheet and a resume for each member of the team, and clearly designate one artist as the primary contact. Teams that do not have 6‐10 images of past work done together may round out the images with the work of individual team members. If selected as semi- finalists, artist teams will be considered 'one artist' and will receive one $1,000 stipend per team.
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INSURANCE REQUIREMENTS - Exhibit C
Consultant/Contractor shall procure and maintain for the duration of the contract insurance against c
laims for injuries to persons or damages to property which may arise from or in connection with the performance of the work by the Consultant/Contractor, their agents, represent atives, or employees.
Minimum Scope and Limits of Insurance. Consultant/Contractor shall maintain limits not less than:
1. Comme
rcial General Liability: coverage written on an occurrence basis with limits not less than $1,000,000 per occurrence and $2,000,000 aggregate for bodily injury, personal injury and property damage. ISO Occurrence Form CG 0001 or equivalent is required.
2. Autom
obile Liability: coverage with a combined single limit of not less than $1,000,000 per occurrence applying to all owned, non-owned, or hired vehicles used in conjunction with this contract for bodily injury and property damage. ISO Form CA 0001 or equivalent is required.
3. Workers
’ Compensation: Statutory Limits and Employer's Liability : $1,000,000 per accident for bodily injury or disease. This policy must be endorsed with a waiver of subrogation in favor of the City of Sunnyvale.
Industry S
pecific Coverages. If checked below, the following insurance is also required:
☐ Liquor Lia
bility coverage written on an occurrence basis with limits not less then $1,000,000 per occurrence.
☐ Profe
ssional Liability / Errors and Omissions Liability coverage with limits not less than $1,000,000 per occurrence.
☐ Valuabl
e Papers and Electronic Data Processing with limits not less than $10,000 each. ☐ Cyber
Liability coverage with limits not less than of $1,000,000. ☐ If wor
king directly with children, the Certificate of Insurance must include coverage for molestation and sexual abuse with limits not less than $1,000,000 per occurrence and $2,000,000 aggregate. In the event that Abuse & Molestation Liability coverage is provided via a Claims Made Policy, the coverage shall include a minimum of a five -year extended reporting clause.
☐ Pollut
ion Liability Insurance with limits not less than $1,000,000 per occurrence. ☐ MCS-90 Endorse
ment to Business Automobile insurance for transportation of hazardous materials and pollutants.
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☐ Builde
r’s Risk / Course of Construction: coverage written on an “all risk” basis with limits equal to the completed value of the project and no coinsurance penalty provisions. The City of Sunnyvale must be Loss Payee on the policy with respect to any repairs or replacement of any damaged property or other amounts payable under the policy.
Deducti
bles, Self-Ins ured Retentions and Other Coverages:
Any deductibles or self -insured retentions must be declared and approved by the City of Sunnyvale, Risk Manager. The Consultant/Contractor shall guarantee payment of any losses and related investigations, claim administration and defense expenses within th e deductible or self - insured retention.
The afor
ementioned insurance requirements can be met through any combination of self -insured, primary and excess/umbrella policies that fulfill the stipulated coverage as cited above.
Other I
nsurance Provisio ns:
1. During the term of the contract, the City of Sunnyvale, its officials, employees, agents and volunteers are to be covered as an additional insured in the Consultant’s/Contractor’s commercial general liability policy (and if applicable, liquor liability, valuable papers and electronic data processing, cyber liability , pollution liability, sexual abuse and molestation, crime coverage, property coverage and builder’s risk policies) with respects to liability arising out of activities performed by or on behalf of the Consultant/Contractor; products and completed operations of the Consultant/Contractor; premises owned, occupied or used by the Consultant/Contractor . The coverage shall contain no special limitations on the scope of protection afforded to the City of Sunnyvale, its officers, employees, agents or volunteers.
2. For any cla
ims related to this project, the Consultant’s/Contractor’s insurance shall be primary.
Any insurance or self -insurance maintained by the City of Sunnyvale, its officers, officials, employees, agents and volunteers shall be excess of the Consultant’s/Contractor’s insurance and shall not contribute with it.
3. Any fail
ure to comply with reporting or other provisions of the policies including bre aches of warranties shall not affect coverage provided to the City of Sunnyvale, its officers, officials, employees, agents or volunteers.
4. The Cons
ultant’s/Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
5. Each ins
urance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, cancelled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City of Sunnyvale.
6. The
policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated above shall not serve to reduce the Consultant’s/Contractor’s policy limits of coverage. Therefore, the requirements for coverage and limits shall be (1) the minimum Attachment 3
coverage and limits specified in this agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is greater.
Acceptabi
lity of Insurers:
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A: VII, and who are admitted and authorized to do business and in good standing in California unless otherwise acceptable to the City of Sunnyvale’s Risk Manager.
Verif
ication of Coverage:
Consultant/Contractor shall furnish the City of Sunnyvale with original a Certificate of Insurance effecting the coverage required. The certificates are to be signed by a person authorized by that insurer to bind coverage on its behalf. All certificates are to be received and approved by the City of Sunnyvale, Risk Manager prior to commencement of work.
The Consul
tant/Contractor shall provide certificate(s) evidencing renewals of all insurance required herein prior to the expiration date of any such insurance. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.
For all
insurance policy renewals during the term of this Contract, Consultant/Contractor shall submit insurance certificates reflecting the policy renewals through PINS.
Subcontra
ctors
Consultant/Contractor shall require all subcontractors to procure and maintain insurance policies subject to these requirements. Failure of Consultant/Contractor to verify existence of sub- contractor’s insurance shall not relieve Consultant/Contractor from any claim arising from sub- contractors work on behalf of Consultant/Contractor.
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