City of Sunnyvale
Summary - Substantial Amendment to the 2021-2022 Annual Action Plan Background
The City of Sunnyvale’s Annual Action Plan describes the funding strategy for the Community Development Block Grant (CDBG) and HOME Investment Partnership programs each year. The Annual Action Plan is a tool to assist in implementing the City’s five-year Consolidated Plan, and each Annual Action Plan is developed through public input, analyses and planning.
The City’s Citizen Participation Plan outlines the steps the City will take to encourage its residents to participate in developing each Annual Action Plan, and any substantial amendments to the Annual Action Plan that are proposed. The following change to the 2021-2022 Annual Action Plan justifies a substantial amendment – initiating the public notice requirements described in the City’s Citizen Participation Plan.
Need for Substantial Amendment to the 2021-2022 Annual Action Plan The City received, in response to the COVID-19 pandemic, $1,503,133 million in HOME American Rescue Plan (ARP) funds during Program Year 2021. The additional funds will provide the opportunity for the City to allocate more funding for rental assistance through the City’s Tenant Based Rental Assistance (TBRA) program (serve more households), along with provide additional supportive services to individuals/families experiencing or at-risk of homelessness. Since the City is programming new funds not previously cited in the 2021 Action Plan – the City is required to process a substantial amendment to the Program Year 2021 Annual Action Plan.
Proposed Substantial Amendment
The City is proposing the following amendment:
1. The City is proposing to program the $1,503,133 million HOME-ARP allocation by:
a. Adding $828,133 in rental assistance to its existing TBRA program to serve additional eligible households experiencing, or at-risk of homelessness. b. Allocating $375,000 toward supportive services for households enrolled in the City’s TBRA program, or currently residing at the Sunnyvale Shelter. The supportive services will focus on benefits counseling, housing search/placement, linkages to community resources, etc.
c. Allocating $100,000 to support non-profits operating the TBRA program, and supporting households both enrolled in TBRA, and currently residing at the Sunnyvale Shelter.
d. Allocating $200,000 to administration and planning, related to ensuring ongoing compliance with contract terms, and HUD regulations.
Analysis
This proposal qualifies as a substantial amendment because it meets the criteria described in the City’s Citizen Participation Plan:
• To carry out an activity using funds from any program covered by the Consolidated Plan not previously described in the Action Plan.
Attachment 3
Public Process
The City provided public notice in the Sunnyvale Sun on February 10, 2023 – and provided opportunity to comment on the substantial amendment for more than a 30-day period. The Housing and Human Services Commission considered the amendment at a public hearing on February 22, 2023. The City Council also considered the amendment at a public hearing on March 21, 2023.
Comments may be submitted to Leif Christiansen by email ([email protected]) or by phone: 408-730-7451.
Attachment 3
(Process Note: additions/revisions to the 2021-2022 Annual Action Plan are underlined, and red – and deletions have a horizontal line through the center, a strikethrough)
1. On page 17 of the approved Annual Action Plan, amend “Expected Resources – Introduction” as follows: Introduction (AP-15 Expected Resources)
As shown in Table A below, the City will receive $1,182,126 in 2021 entitlement CDBG funds and $415,138 in HOME funds. In addition, the City estimates that it will also receive approximately $50,000 in CDBG program income in FY 2020, to be determined at end of fiscal year, and has approximately $150,000 in disencumbered funds from prior years. This amount may increase slightly, as additional program income may be received before the end of this fiscal year. In response to the 2020 Coronavirus (COVID-19) Pandemic, the Federal Government approved the American Rescue Plan Act on March 11, 2021, which allocated an additional $1,503,133 in HOME-ARP funds. In this Action Plan, Sunnyvale is allocating $1,503,133 in HOME-ARP - which brings the total HOME funding for FY 2021 to $3,203,076.
2. On page 18 and 19 of the approved Annual Action Plan, amend Table 6 “Resources – Priority Table” as follows:
Progra
m
Source
of
Funds
Uses of Funds
Amount Available Year 5 Amount
Availabl
e
Remain
der of
ConPlan
$
Narrative
Description
Annual
Allocation: $
Estimate
Program
Income: $
Prior
Year
Resource
: $
HOME-
ARP
$
Total:
$
HOME
public -
federal
Acquisition
Admin and
Planning
Economic
Development
Housing
Public
Improvement
s
Public
Services
415,138
395,000
889,805
$1,503,133
1,699,943
3,203,076
0 Alleviation
of
Homelessne
ss;
Administrati
on
Attachment 3
3. On Page 24 of the approved Annual Action Plan, add the HOME-ARP Projects to Table 8 – “Project Information”:
# Project Name
1 CDBG Administration and Monitoring
2 Minor Home Improvement Grants/Loans (Home Improvement Program) 3 Food Bank: Refrigerator/Freezer Replacement
4 WorkFirst Sunnyvale CBDO Activity
5 Public Services [5 projects]
6 Fair Housing Services
7 Home Administration and Monitoring
8 CHDO Set-Aside
9 Tenant Based Rental Assistance
10 HOME-ARP – Expand Tenant Based Rental Assistance
11 HOME-ARP - Supportive Services for Homeless and At-Risk 12 HOME-ARP Administration and Planning
13 HOME-ARP Non-Profit Operating and Capacity Building
4. On Page 30 of the approved annual action plan, add the 2 additional HOME-ARP projects to the “Project Summary”:
10 Project Name HOME-ARP – Expand Tenant Based Rental Assistance Target Area Citywide
Goals Supported Alleviation of Homelessness and Other Community Development Efforts Needs Addressed Safety net services for extremely and very low-income residents Funding $828,133
Description To provide funding to administer a rent relief and community assistance (i.e., food, case management) program
Target Date 6/30/2025
Estimate the number
and type of families
that will benefit from
the proposed activities
Up to 50 additional extremely and very low-income families will be served annually.
Location Description Citywide
Planned Activities Assist clients through administering rent payments, in conjunction with case management/basic needs services, to households impacted by COVID-19
Attachment 3
11 Project Name HOME-ARP – Supportive Services for Homeless and At-Risk Target Area Citywide
Goals Supported Alleviation of Homelessness and Other Community Development Efforts Needs Addressed Safety net services for extremely and very low-income residents Funding $375,000
Description To provide funding to administer supportive services (i.e., benefits counseling food, intensive case management) to households experiencing, or at-risk of homelessness.
Target Date 6/30/2025
Estimate the number
and type of families
that will benefit from
the proposed activities
Up to 200 additional extremely and very low-income families will be served annually.
Location Description Citywide
Planned Activities Assist clients with intensive case management and wrap around services to assist households in resolving or preventing episodes of homelessness.
12 Project Name HOME-ARP – Administration and Planning
Target Area Citywide
Goals Supported Alleviation of Homelessness and Other Community Development Efforts Needs Addressed Safety net services for extremely and very low-income residents Funding $200,000
Description To provide funding for general program planning and administration activities.
Target Date 6/30/2025
Estimate the number
and type of families
that will benefit from
the proposed activities
Not Applicable
Location Description Citywide
Planned Activities Request for proposals process, contract preparation, monitoring and evaluation
13 Project Name HOME-ARP – Non-Profit Operating and Capacity Building Target Area Citywide
Goals Supported Alleviation of Homelessness and Other Community Development Efforts Needs Addressed Safety net services for extremely and very low-income residents Funding $100,000
Attachment 3
Description To provide funding to non-profit organizations to build capacity to operate an expanded housing assistance and case management program.
Target Date 6/30/2025
Estimate the number
and type of families
that will benefit from
the proposed activities
Not applicable
Location Description Citywide
Planned Activities Assist clients with intensive case management and wrap around services to assist households in resolving or preventing episodes of homelessness.
Attachment 3