DRAFT CONSULTANT SERVICES AGREEMENT BETWEEN CITY OF SUNNYVALE AND
HAZEN AND SAWYERS FOR DESIGN AND CONSTRUCTION SUPPORT SERVICES
FOR MASTER PLAN UPDATES AND COGENERATION UPGRADE DESIGN THIS AGREEMENT, dated ______________________________, is by and between the CITY OF SUNNYVALE, a California chartered municipal corporation ("CITY"), and HAZEN AND SAWYER ("CONSULTANT").
WHEREAS, CITY advertised a Request for Proposals (RFP) F23-001 on date August 24, 2022; and
WHEREAS, CITY accepted CONSULTANT proposal submitted on dated October 18, 2022; and WHEREAS, CITY desires to secure professional services necessary for investigation, analysis, design, preparation of construction drawings an d contract specifications, consultation, services during construction and other services for a project known as Master Plan Updates and Cogeneration Upgrade Design; and
WHEREAS, CONSULTANT represents that it, and its sub -consultants, if any, possess the professional qualifications and expertise to provide the required services and are licensed by the State of California to practice engineering in the required disciplines; NOW, THEREFORE, THE PARTIES ENTER INTO THIS AGREEMENT.
1. Services by CONSULTANT
CONSULTANT shall provide services in accordance with Exhibit "A" entitled “Scope of Work.” All exhibits, including all associated attachments, referenced in this Agreement are attached hereto and are incorporated herein by reference. To accomplish that end, CONSULTANT agrees to assign Rion Merlo, PhD, PE, PMP to this project, to act in the capacity of Project Manager and personally direct the professional services to be provided by CONSULTANT.
Except as specified in this Agreement, CONSULTANT shall furnish all technical and professional services, including labor, material, equipment, transportation, supervision and expertise to perform all operations necessary and required to satisfactorily complete the services required in this Agreement.
2. Notice to Proceed/Completion of Services
(a) CONSULTANT shall commence services upon receipt of a Notice to Proceed from CITY. Notice shall be deemed to have occurred three (3) calendar days after deposit in the regular course of the United States mail.
(b) When CITY determines that CONSULTANT has satisfactorily completed the services defined in Exhibit “A,” CITY shall give CONSULTAN T written Notice of Final Acceptance, and CONSULTANT shall not incur any further costs hereunder. CONSULTANT may request this determination of completion when, in its opinion, it has satisfactorily completed the Scope of Work (Exhibit “A”), and if so requ ested, CITY shall make this determination within fourteen (14) days of such request.
3. Project Schedule
The Project Schedule is set forth in the attached Exhibit “A-1.”
4. Payment of Fees and Expenses
Attachment 1
Payments shall be made to CONSULTANT on a monthly basis as set forth in the attached Exhibit “B” entitled “Compensation Schedule.” All compensation will be based on monthly billings as provided in Exhibit "B." Compensation will not be due until said detailed billing is submitted to CITY within a reasonable time before payment is expected to allow for normal CITY processing. An estimate of the percent of total completion associated with the various categories of the services shall be furnished by CONSULTA NT with said billing. When applicable, copies of pertinent financial records will be included with the submission of billing(s) for all direct reimbursables. Compensation shall not exceed the amounts set forth in Exhibit “B” for each phase. In no event shall the total amount of compensation payable under this agreement exceed the sum of Six Million Eight Hundred Thirty -Five Thousand Twenty -One and No/100 Dollars ($6,835,021.00) for the duration of the contract, as well as optional services in an amount n ot to exceed Five Hundred Sixty -Six Thousand Five Hundred Seventy -Six and No/100 Dollars ($566,576.00) unless upon written modification of this Agreement. In no event shall the total amount of compensation payable under this agreement exceed the sum of Seven Million Four Hundred One Thousand Five Hundred Ninety- Seven and No/100 Dollars ($7,401,597.00). All invoices, including detailed backup, shall be sent to City of Sunnyvale, attention Accounts Payable, P.O. Box 3707, Sunnyvale, CA 94088-3707.
CONSULTANT will be reimbursed as promptly as fiscal procedures will permit upon receipt by the CITY of itemized invoices in triplicate. Invoices shall be submitted no later than 45 calendar days after the performance of work for which CONSULTANT is billing. Invoices shall detail the work performed on each milestone and each project as applicable. Invoices shall follow the format stipulated in the Compensation Schedule and shall reference the project title. The final invoice must contain the final cost and all c redits due CITY. The final invoice should be submitted within 60 calendar days after completion of CONSULTANT’s work.
5. No Assignment of Agreement
CONSULTANT bind themselves, their partners, successors, assigns, executors, and administrators to a ll covenants of this Agreement. Except as otherwise set forth in this Agreement, no interest in this Agreement or any of the work provided for under this Agreement shall be assigned or transferred, either voluntarily or by operation of law, without the pr ior written approval of CITY. However, claims for money due to or to become due to CONSULTANT from CITY under this Agreement may be assigned to a bank, trust company or other financial institutions, or to a trustee in bankruptcy, provided that written notice of any such assignment or transfer shall be first furnished to CITY. In case of the death of one or more members of CONSULTANT's firm, the surviving member or members shall complete the services covered by this Agreement. Any such assignment shall not relieve CONSULTANT from any liability under the terms of this Agreement.
6. Consultant is an Independent Contractor
CONSULTANT is not an agent or employee of CITY but is an independent contractor with full rights to manage its employees subject to the requirements of the law. All persons employed by CONSULTANT in connection with this Agreement will be employees of CONSULTANT and not employees of CITY in any respect. CONSULTANT is responsible for obtaining statutory Workers' Compensation coverage fo r its employees.
7. Consultant's Services to be Approved by a Registered Professional
All reports, cost estimates, plans and other documents which may be submitted or furnished by CONSULTANT shall be approved and signed by a qualified registered professional in the State of California. The title sheet for calculations, specifications and reports, and each sheet of plans, shall bear the professional seal, certificate number, registration classification, expiration date of certificate an d signature of the professional responsible for their preparation.
8. Standard of Workmanship
Attachment 1
CONSULTANT represents and maintains that it is skilled in the professional calling necessary to perform the services and its duties and obligations, express ed and implied, contained herein, and CITY expressly relies upon CONSULTANT's representations regarding its skills and knowledge. CONSULTANT shall perform such services and duties in conformance to and consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California.
The plans, designs, specifications, estimates, calculations reports and other documents furnished under the Scope of Work (Exhibit "A”) shall be of a quality acceptable to CITY. The criteria for acceptance of the work provided under this Agreement shall be a product of neat appearance, well -organized, technically and grammatically correct, checked and having the maker and checker identified. The minimum standard of appearance, organization and content of the drawings shall be that used by CITY for similar projects.
9. Responsibility of CONSULTANT
CONSULTANT shall be responsible for the professional quality, technical accuracy and the coordination of the services furnished by it under this Agreement. Neither CITY’s review, acceptance nor payment for any of the services required under this Agreement shall be construed to operate as a waiver of any rights under this Agreement or of any cause of action arisi ng out of the performance of this Agreement and CONSULTANT shall be and remain liable to CITY in accordance with applicable law for all damages to CITY caused by CONSULTANT’s negligent performance of any of the services furnished under this Agreement.
Any acceptance by CITY of plans, specifications, calculations, construction contract documents, reports, diagrams, maps and other material prepared by CONSULTANT shall not, in any respect, absolve CONSULTANT for the responsibility CONSULTANT has in accordance with customary standards of good engineering practice in compliance with applicable Federal, State, County and/or municipal laws, ordinances, regulations, rules and orders.
10. Right of CITY to Inspect Records of CONSULTANT
CITY, through its autho rized employees, representatives, or agents, shall have the right, at any and all reasonable times, to audit the books and records including, but not limited to, invoices, vouchers, canceled checks, time cards of CONSULTANT for the purpose of verifying any and all charges made by CONSULTANT in connection with this Agreement. CONSULTANT shall maintain for a minimum period of three (3) years from the date of final payment to CONSULTANT or for any longer period required by law, sufficient books and records in accordance with generally accepted accounting practices to establish the correctness of all charges submitted to CITY by CONSULTANT. Any expenses not so recorded shall be disallowed by CITY.
11. Confidentiality of Material
All ideas, memoranda, spe cifications, plans, calculations, manufacturing procedures, data, drawings, descriptions, documents, discussions or other information developed or received by or for CONSULTANT and all other written information submitted to CONSULTANT in connection with t he performance of this Agreement shall be held confidential by CONSULTANT and shall not, without the prior written consent of CITY be used for any purposes other than the performance of the Project services, nor be disclosed to an entity not connected with the performance of the Project services. Nothing furnished to CONSULTANT which is otherwise known to CONSULTANT or is or becomes generally known to the related industry shall be deemed confidential. CONSULTANT shall not use CITY's name, insignia or distribute exploitative publicity pertaining to the services rendered under this Agreement in any magazine, trade paper, newspaper or other medium without the express written consent of CITY.
12. No Pledging of CITY’s Credit
Attachment 1
Under no circumstances shall CONSULTANT have the authority or power to pledge the credit of CITY or incur any obligation in the name of CITY.
13. Ownership of Material
All material, including information developed on computer(s), which shall include, but not be limited to, data, sketches, tracings, drawings, plans, diagrams, quantities, estimates, specifications, proposals, tests, maps, calculations, photographs, reports and other material developed, collected, prepared or caused to be prepared, under this Agreement shall be the property of CITY, but CONSULTANT may retain and use copies thereof.
CITY shall not be limited, in any way, in its use of said material, at any time, for work associated with Project. However, CONSULTANT shall not be responsible for damages resulting from the use of said material for work other than Project, including, but not limited to the release of this material to third parties for work other than on Project.
14. Hold Harmless/Indemnification
To the extent permitted by law (including, without limitation, California Civil Code section 2782.8), CONSULTANT agrees to indemnify, defend and hold harmless CITY, its officers and employees from any and all claims, demands, actions, causes of action, losses, damages, liabilities, know n or unknown, and all costs and expenses, including reasonable attorneys’ fees in connection with any injury or damage to persons or property to the extent arising out of any negligence, recklessness or willful misconduct of CONSULTANT, its officers, emplo yees, agents, contractor, subcontractors or any officer, agent or employee thereof in relation to CONSULTANT’s performance under this Agreement. In no event shall the cost to defend charged to the design professional exceed the design professional exceed the design professional's proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, the design professional shall meet and confer with other parties regarding unpaid defense costs. Such defense and indemnification shall not apply in any instance of and to the extent caused by the sole negligence, recklessness or willful misconduct of CITY, its officers, e mployees, agents or representatives.
15. Insurance Requirements
The City requires that CONSULTANT maintain insurance requirements on the Pacific Insurance Network System (PINS). CONSULTANT shall take out and maintain during the life of this Agreement policies of insurance as specified in Exhibit "C" attached and incorporated by reference and shall provide all certificates and/or endorsements as specified in Exhibit "C." through PINS for approval by the City Risk Manager prior to CONSULTANT (or subcontractor) commencing any work under this Agreement.
16. No Third Party Beneficiary
This Agreement shall not be construed or deemed to be an agreement for the benefit of any third party or parties and no third party or parties shall have any claim or right of action hereunder for any cause whatsoever.
17. Notices
All notices required by this Agreement, other than invoices for payment which shall be sent directly to Accounts Payable, shall be in writing, and sent by first class with postage prepaid, or sent by commercial courier, to address below.
Nothing in this provision shall be construed to prohibit communication by more expedient means, such as by email or fax, to accomplish timely communication. Each party may change the address by Attachment 1
written notice in accordance with this paragraph. Notices delivered personally shall be deemed communicated as of actual receipt; mailed notices shall be deemed communicated as of three business days after mailing.
To CITY: Jennifer Ng, Assistant Director of Public Works Department of Public Works
CITY OF SUNNYVALE
P. O. Box 3707
Sunnyvale, CA 94088-3707
To CONSULTANT: Hazen and Sawyer
Attn: Marc Solomon
90 New Montgomery Street #333
San Francisco, CA 94105
18. Waiver
CONSULTANT agrees that waiver by CITY of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any other condition of performance under this Agreement.
19. Amendments
No alterations or changes to the terms of this Agreement shall be valid unless made in writing and signed by both parties.
20. Integrated Agreement
This Agreement embodies the agreement between CITY and CONSULTANT and its terms and conditions. No verbal agreements or conversat ion with any officer, agent or employee of CITY prior to execution of this Agreement shall affect or modify any of the terms or obligations contained in any documents comprising this Agreement. Any such verbal agreement shall be considered as unofficial information and in no way binding upon CITY.
21. Conflict of Interest
CONSULTANT shall avoid all conflicts of interest, or appearance of conflict, in performing the services and agrees to immediately notify CITY of any facts that may give rise to a co nflict of interest.
CONSULTANT is aware of the prohibition that no officer of CITY shall have any interest, direct or indirect, in this Agreement or in the proceeds thereof. During the term of this Agreement CONSULTANT shall not accept employment or an obligation which is inconsistent or incompatible with CONSULTANT’S obligations under this Agreement.
22. Governing Law, Jurisdiction and Venue
This Agreement shall be governed by and construed in accordance with the laws of the State of California, excluding its conflict of law principles. Proper venue for legal actions will be exclusively vested in a state court in the County of Santa Clara. The parties agree that subject matter and personal jurisdiction are proper in state court in the County of Santa Clara, and waive all venue objections.
23. Records, Reports and Documentation
Attachment 1
CONSULTANT shall maintain complete and accurate records of its operation, including any and all additional records required by CITY in writing. CONSULTANT shall submit to CITY any and all reports concerning its performance under this Agreement that may be requested by CITY in writing.
CONSULTANT agrees to assist CITY in meeting CITY's reporting requirements to the state and other agencies with respect to CONS ULTANT's work hereunder. All records, reports and documentation relating to the work performed under this Agreement shall be made available to City during the term of this Agreement.
24. Termination of Agreement
A. If CONSULTANT defaults in the perfor mance of this Agreement, or materially breaches any of its provisions, CITY at its option may terminate this Agreement by giving written notice to CONSULTANT. In the event of such termination, CONSULTANT shall be compensated in proportion to the percentag e of satisfactory services performed or materials furnished (in relation to the total which would have been performed or furnished) through the date of receipt of notification from CITY to terminate. CONSULTANT shall present CITY with any work product completed at that point in time.
B. Without limitation to such rights or remedies as CITY shall otherwise have by law, CITY also shall have the right to terminate this Agreement for any reason upon ten (10) days' written notice to CONSULTANT. In the event of such termination, CONSULTANT shall be compensated in proportion to the percentage of services performed or materials furnished (in relation to the total which would have been performed or furnished) through the date of receipt of notification from CITY to terminate. CONSULTANT shall present CITY with any work product completed at that point in time.
C. If CITY fails to pay CONSULTANT, CONSULTANT at its option may terminate this Agreement if the failure is not remedied by CITY within thirty (30) days after written notification of failure to pay.
25. Subcontracting
None of the services covered by this Agreement shall be subcontracted without the prior written consent of CITY. Such consent may be issued with notice to proceed if subcontract consultants are listed in the project work plan.
26. Fair Employment
CONSULTANT shall not discriminate against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or veteran or military status, or any other protected characteristic in violation of state or federal law.
27. Changes
CITY or CONSULTANT may, from time to time, request changes in the terms and conditions of this Agreement. Such changes, which are mutually agreed upon by CITY and CONSULTANT, shall be incorporated in amendments to this Agreement.
28. Other Agreements
This Agreement shall not prevent either Party from entering into similar agreements with others.
29. Severability Clause.
Attachment 1
In case any one or more of the provisions contained herein shall, for any reason, be held invalid, illegal or unenforceable in any respect, it shall not affect the validity of the other provis ions which shall remain in full force and effect.
30. Captions
The captions of the various sections, paragraphs and subparagraphs, of the contract are for convenience only and shall not be considered nor referred to for resolving questions of interpretation.
31. Entire Agreement; Amendment
This writing constitutes the entire agreement between the parties relating to the services to be performed or materials to be furnished hereunder. No modification of this Agreement shall be effective unless and until such modification is evidenced by writing signed (wet or electronic signature) by all parties.
32. Miscellaneous
Time shall be of the essence in this Agreement. Failure on the part of either party to enforce any provision of this Agreement shall not be construed as a waiver of the right to compel enforcement of such provision or any other provision.
33. Force Majeure
Neither party shall be liable for loss or damage suffered by the other as a result of any failure or delay in the performance of its services or obligations under the Agreement caused by a Force Majeure event which is defined herein. The party relying on this provision shall give prompt notice to the other party of the Force Majeure event or circumstance and shall take all reasonable steps to resume performance at the earliest possible date. The time for performance shall be extended by the number of days from the date notice is given until performance is able to be resumed.
A Force Majeure event refers to any event that is beyond the reasonable control of the CITY and CONSULTANT and cannot be prevented with reasonable care, including , but not limited to , natural disasters, infectious disease pandemics, and war; however, any shortage of credit, capital or finance shall not be regarded as an event beyond the reasonable control of a party.
Attachment 1
IN WITNESS WHEREOF, the parties have executed this Agreement.
CITY OF SUNNYVALE ("CITY") HAZEN AND SAWYER
("CONSULTANT")
By___________________________________ By___________________________________ City Manager
______________________________________
Name/Title
ATTEST:
By____________________________________
By_________________________________ ______________________________________ City Clerk Name/Title
APPROVED AS TO FORM:
___________________________
City Attorney
Attachment 1
Exhibit A
Detailed Scope of Work
Sunnyvale Cleanwater Program
Master Plan Update and Cogeneration Upgrade Design—Projects 0.3 and 5.1
I. General
The City of Sunnyvale is seeking proposals from licensed engineering firms to provide professional engineering services for planning, design, permitting support, and engineering services during bidding and construction for capital improvements at the Donald M. Somers Water Pollution Control Plant (WPCP). The scope of work for the successful Consultant (once under contract) is anticipated to be organized into the following task groups:
• Project Management
• Master Plan Update (Project 0.5)
• Cogeneration Upgrade (Project 5.1)
• Environmental Documentation and Permitting
• Optional Tasks
Background information on the Sunnyvale Cleanwater Program (Program) and a summary description of the core technical tasks are provided below. Section III contains a detailed description of the required scope of services for each task and subtask.
An updated version of the Sunnyvale Cleanwater Program Master Plan (Master Plan) is needed to:
• Adapt to recent and upcoming changes in capital improvement project drivers. • Incorporate lessons learned during the first 6 years of Program implementation. • Develop a more detailed roadmap for the next phase of the Program using process optimization as the foundation of this roadmap.
The scope of work generally includes strategic facility planning, flow and load development, alternatives evaluation, technology selection, process optimization and modeling, hydraulics, heat and energy balance optimization and modeling, Automated Control System (ACS) planning, and climate change impact evaluation. Ancillary services include:
• Project management
• Conducting workshops
• Preparing permit application(s)
• Operation and maintenance (O&M) and capital cost estimating At this time, it is expected that the Consultant will perform detailed master planning for a future ‘full-development’ (or baseline) scenario based on a high-intensity development condition and identified potential ‘key triggers’ (e.g., additional regulations, biosolids disposal or end -use availability, and co-digestion feedstock availability) as directed by the City and investigated by the Consultant. The Consultant will also identify and plan for ‘scaled-down’ scenario(s) for each process area compared to the full-development scenario and document Attachment 1
the capacity of the scaled-down improvements.
The scope of work also includes design engineering services and services during construction for the Cogeneration Upgrade project. This capital improvement project currently includes replacement of existing facilities with new larger capacity power generation and heat recovery facilities, Best Available Control Technology (BACT) emissions control equipment, hot-water heat loop upgrades, biogas conveyance piping modifications, and a biogas treatment and conditioning system. Renovation of the existing Power Generation Building is also included.
This project definition may change as a result of the recommendations made during master planning. Proposers should base their fee proposal on the scope, as currently defined.
The Cogeneration Upgrade has been expedited to increase the reliability of on -site production of electric power from renewable biogas, as well as to reduce consumption of utility-supplied natural gas. Services needed during the Cogeneration Upgrade include:
• Documenting existing conditions
• Preparing design information memos (DIMs)
• Conducting workshops
• Capital cost estimating
• Coordination with PG&E
• Environmental documentation and permitting
• Preparation of 30%/60%/90%/100% and bid set construction documents • Engineering services during bidding and construction
The City has identified three optional tasks that may also be included in the project scope, to be authorized at the City’s discretion. Section III.E contains additional information about the anticipated scope of work associated with these optional tasks.
II. Project Information
A. Description
1. Cleanwater Program Description
The existing Donald M. Somers WPCP was originally built in 1956. With additions over the subsequent 15 –20 years, it grew to a tertiary treatment facility with an average dry weather flow of 14 million gallons per day (MGD) and a permit ted average dry weather flow of 29.5 MGD. An asset condition assessment conducted in 2006 identified several critical WPCP structures as ‘at -risk’ and in need of immediate rehabilitation. Based on this assessment, the City began implementing several rehabi litation projects and also developed a long -term Strategic Infrastructure Plan (SIP) to serve as a road map for the physical improvements and process enhancements needed to maintain a high level of treatment and to meet current and expected regulatory requ irements and stewardship objectives (Available Documents, Section V). In 2013, the City secured the professional services of a team of consultants to develop a comprehensive Master Plan, which included the basis of design (for the various process areas to be rebuilt) and a Program Environmental Impact Report (PEIR).
Attachment 1
In 2016, the City adopted a Master Plan to guide improvements to the WPCP facilities and operations over the next 25 years (Available Documents, Section V).
The Master Plan was developed to addr ess challenges facing the WPCP and to support City policies. These challenges include aging infrastructure, changes in regulatory requirements, as well as increases in population, flows, and loads. The Master Plan identified capital improvement projects, e stimated costs, and recommended approaches to achieve the planning objectives.
The City also certified a Final PEIR for the Master Plan in compliance with the California Environmental Quality Act (CEQA) and the CEQA Guidelines (Available Documents, Section V).
Implementation of this Master Plan is accomplished through the ongoing Sunnyvale Cleanwater Program (Program). The Program consists of five phases:
• Phase 1 – Primary Treatment and Plant Rehabilitation
• Phase 2 – Secondary Treatment Stage 1
• Phase 3 – Bioenergy Upgrades
• Phase 4 – Secondary Treatment Stage 2
• Phase 5 – Tertiary Treatment Upgrades
The packaging and timing of projects has evolved since the Master Plan was adopted; the evolution is captured in the current Program schedule (Available Documents, Section V).
2. Master Plan Update Description
While the Master Plan identified projects in all five phases of the Program, there is greater confidence in the characterization of Phases 1 and 2 than in Phases 3, 4, and
5. For that reason, the City seeks to reassess and update their Master Plan every 5 to 10 years; this is the first planned update. The Master Plan Update will provide a roadmap for future phases that reflects the most recent information about City policy, state and federal regulations , operating conditions, state of technology, market conditions, and decisions made during earlier phases. Several key issues are described below:
• Changes to anticipated future National Pollutant Discharge Elimination System (NPDES) effluent limits for nitrogen and phosphorous • New land use plans within the City’s sewer service area (resulting in ≈32% more influent flow and load at build-out of the service area) • Changes to current and future imported food waste composition, flow, and load
• Updated air permitti ng requirements associated with imported food waste and anticipated changes to the cogeneration system (including new equipment and emissions control technology)
The work performed during the Master Plan Update will validate the Cogeneration Attachment 1
Upgrade scope. This effort includes updating flow and energy projections for biogas, landfill gas, and supplemental natural gas; projecting energy demand for electric power and heat for hot water; updating equipment type and size; updating the project scope description; and updating capital and operating cost estimates. This planning level information will provide the basis of design for the Cogeneration Upgrade (Section II.A.3).
3. Cogeneration Upgrade Description
Once the Cogeneration Upgrade scope has been validated, the Consultant will initiate design. This effort includes several field assessments to document existing conditions, develop a conceptual design, evaluate alternatives and recommend specific equipment, and complete final design (30/60/90/100 set s) to culminate a bid - ready construction package. Opinions of probable construction cost (OPCC) will be needed at each stage of design. In parallel, approvals for implementation of this project will be needed from the electrical utility provider (PG&E) an d air permitting agency (BAAQMD). This scope also includes services during bidding, construction, and start- up/commissioning.
Equipment selections will be determined via an alternatives analysis during preliminary planning. For budgeting purposes, the Consultant may assume that the existing internal combustion engines and associated power production and heat recovery equipment will be replaced with larger capacity units of similar type.
Note that two Authority to Construct permits will be needed, for which the Consultant is to prepare applications—one for food waste import (an operational practice that the City wishes to begin as soon as possible) and one for the planned cogeneration project.
B. Location
The WPCP is located at 1444 Borregas Avenue, Sunnyvale, Santa Clara County, California.
The site lies in the Moffett Park neighborhood, directly south of South San Francisco Bay, in the northern part of the City of Sunnyvale. The site includes approximately
16.5 acres within the main WPCP, and approximately 440 acres of oxidation ponds. The City’s Sunnyvale Materials Recovery and Transfer (SMaRT) Station lies to the east. The City’s closed municipal solid waste landfill borders the south and west of the site. The Sunnyvale West Channel forms the western boundary of the site.
C. Existing Conditions
Following adoption of the Master Plan, the City began implementing the Cleanwater Program. Projects recently completed include Caribbean Drive Parking and Trail Enhancements and Package 1 of the new Headworks and Primary Treatment Facilities.
Additional capital improvement projects recommended by the Master Plan are categorized into tw o groups—funded and unfunded (Tables 1 and 2). Funded projects are included in the City’s 20-year projects budget. Unfunded projects are not included in the City’s adopted budget, generally because the necessity of these projects is less certain. Additional smaller projects at the WPCP will be executed by the Environmental Services Department.
Attachment 1
The WPCP operates in accordance with NPDES Permit No. CA0037621, as adopted by Order R2 -2020-0002 of the California Regional Water Quality Control Board, San Francisco Bay Region (RWQCB -SF Bay), Order No. R2 -2019-0017 Waste Discharge Requirement for Nutrients from Municipal Wastewater Discharges to San Francisco Bay, Order No. R2 -2017-0041 Waste Discharge Requirements for Mercury and PCBs from Municipal and Industrial Wastewater Discharges to San Francisco Bay, and Title V of the Clean Air Act.
Table 1. Cleanwater Program Project Schedule Summary – Funded Projects
Project ID Project Name Planned End Date1 Comment2
1.1.2 Headworks and Primary
Treatment – Package 2
9/2022 In commissioning phase
2.1.1 Plant Rehabilitation 7/2024 Design 100% complete
2.1.2 Perimeter Wall 10/2024 In design
2.1.3 Pipeline Rehabilitation 2/2026 In design
2.2.2 Secondary Treatment Stage 1 7/2026 Includes Thickening/ Dewatering Stage 1; Out
for bid
9.1 Recycled Water Improvements 4/2027 Scope may expand to add filtration; current funding is
for pump station upgrades
only
9.2 Community Improvements 3/2027
9.4 Misc. Civil/Site Improvements 8/2027
0.3 Master Plan Update 1/2025 This project
0.4 WPCP Condition Assessment 5/2024
0.6 Waste Gas Burner 12/2027
3.1 Filter Control Building 10/2027
3.4 Chloramine Disinfection 3/2034
4.4 Digester No. 5 9/2028
4.5 Food Waste Facility 9/2028
5.1 Cogeneration Upgrade 9/2027 This project
10.1 Demo of Fixed Growth
Reactor (FGR) Pump Station
9/2037 Linked to Project 10.2
2.3 Secondary Treatment Stage 2 2/2036
2.4 Primary Effluent (PE)
Equalization – Diurnal and
Emergency Storage
11/2034
3.2 Filter Backwash Storage 12/2038
4.3 Thickening/Dewatering Stage 2 10/2034
10.2 Demo FGR No. 2 8/2037 Linked to Project 10.1
3.5 Ultraviolet (UV) Disinfection 3/2038
Notes:
1. Planned end date for is estimated time when Final Acceptance is expected to be issued by the City.
For projects with construction work elements, the date listed above is end of commissioning/start-up.
2. Status listed is as of the issuance date of this RFP.
Attachment 1
Table 2. Cleanwater Program Project Schedule Summary – Unfunded Projects
Project ID Project Name Planned End Date1 Comment
8.3 Cleanwater Center 3/2026
2.5 Retire Ponds 4/2042 Impacted by decisions made
on Projects 2.3 and 2.4
4.6 Phosphorous Recovery
Facility
2/2031 Regulatory driver uncertain
4.7 Biosolids Post-Processing 10/2031 Regulatory driver uncertain
2.7 Chemical Dosing for
P-Removal
5/2035 Regulatory driver uncertain
3.3 Denitrification Filters 2/2039 Regulatory driver uncertain
3.6 Ozone Disinfection 3/2042 Regulatory driver uncertain
3.7 Microfiltration 3/2041 Regulatory driver uncertain
Notes:
1. Planned end date for is estimated time when Final Acceptance is expected to be issued by the City if the project received funding. For projects with construction work elements, the date listed above would be the estimated end of commissioning/start-up.
III. Consultant Scope of Services
The City has engaged a program management consultant (PMC) who augments the City’s Public Works Department and coordinates all projects in the Sunnyvale Cleanwater Program.
This project will be directed by Public Works staff, with day-to-day management by the PMC and close involvement with the City’s Environmental Services Department.
The Consultant is expected to maintain frequent and timely communication throughout the duration of the project. Minimum required workshops and progress meetings are enumerated under the tasks they support. Additional meetings or conference calls as - needed to move the project forward are included implicitly in this scope. Consultant’s meeting responsibilities include:
• Scheduling meetings one month in advance
• Identifying the meeting purpose and required attendees • Preparing and sending an agenda and any presentation material at least one week in advance
• Preparing and distributing meeting minutes within one week For workshops, Consultant’s responsibilities also include:
• Submitting the associated draft deliverable and related presentation at least one week prior to the workshop
• Including decisions required at the workshop in the agenda • Obtaining PMC’s input on workshop content
• Submitting the slides in PowerPoint format
• Leading a pre-call to plan the workshop with PMC and Public Works Attachment 1
For deliverables, Consultant will provide electronic copies (in PDF format) of the draft and the final versions to the City. A comment file (*.xls) will be provided by the City to the Consultant; Consultant will provide responses to resolve all comments prior to completing the final version of the deliverable. PDFs must be fully text-searchable and formatted to be navigable with a ‘bookmark’ for each heading and subheading. Final deliverables will incorporate review comments and decisions made at the associated workshop; workshop minutes, PowerPoint presentation, comment log, and decision log will be included as appendices.
Drawings will be prepared and delive red in both computer -aided drafting, CAD (as applicable, AutoCAD Civil 3D Version 2021 [for civil], Revit Version 2021 [for structure/building], and Plant 3D Version 2021 [for process piping]) and PDF files, with files formatted to be print -ready and sized 24×36 inches. Mapping and field survey primary information (e.g., topographic survey, buried utilities survey, geotechnical data, GIS data) will be supplied in CAD and/or equally suitable format to support integration into CAD for base mapping purposes.
Upon conclusion of the project, the Consultant will provide the City with all delivered files in original native file format (e.g., *.docx, .xlsx); this includes reports, CAD files, modeling files, spreadsheets, cost estimates, calculations, and all other deliverables.
A. Project Management
1. Project Management
The Consultant will be the primary responsible party for managing the project’s schedule and contract budget, including the schedule and budget of their subconsultants. Consultant must not perform any work they consider out -of-scope without prior approval from the City. Consultant is also responsible for alerting the City if it ever becomes apparent that the work as-scoped no longer appears likely to accomplish the objective as originally intended.
Key personnel will be identified by name and role in the proposal. The Consultant will not replace key personnel without written approval from City.
Consultant will be responsible for the following items:
a. Project Management Plan
Consultant must submit a Draft and Final Project Management Plan that includes a calendar of meetings, workshops, and deliverables. This calendar will be tabular and include the name, date, required attendees, and decisions to be made at each workshop; and the subtask, deliverable name, draft due date, comment due date, final due date, and objective of all technical memoranda (TM) and DIM. Calendar should show no more than three deliverables under review at any time, not including the deliverables submitted under this Task A1. If d esired, the Project Management Plan may be submitted in stages, as decisions and objectives needed for later activities become clearer while the project progresses.
Attachment 1
b. Meeting Management
From project kickoff through completion of Task C.3, Consultant is expected to lead a biweekly progress meeting and prepare action item logs for subsequent follow-up. Consultant will track action items and decisions made at these meetings. Consultant must also hold informal weekly check-ins with the PMC. c. Project Schedules
Schedules will include all required workshops, all draft and final deliverables, on- site fieldwork, target bid date (for advertising of the package in Task F) and external interfaces that impact Consultant’s schedule. Schedules must allow four weeks for the City to review design submittals, two weeks for the City to review each other deliverable, and adequate time for regulator review of permit applications. A two-month detailed look-ahead schedule is required at all progress meetings. Overall project schedule updates will be provided monthly.
A preliminary schedule of major milestones for this scope of work is included in Section IV.
d. Quality Assurance / Quality Control
Prior to submittal, all deliverables must be reviewed by a senior professional. Draft deliverables must be complete and technically reviewable by PMC and City reviewers. Prime firm is responsible for reviewing and ensuring the quality and accuracy of subconsultant -led deliverables and attending and managing the content of subconsultant-led calls and meetings.
e. Document Management
e-Builder will be used as the records management system for the Program.
Consultant will use e-Builder to submit invoices and deliverables. One hour of training and licenses for up to three users will be provided to the Consultant. f. Pay Applications
Consultant will submit monthly invoices. Invoices must include complete documentation of all project costs and include a cover page listing the total budget, amount authorized by notice to proceed (NTP), previous billed-to-date, current billing, and total billed -to-date for each task. Invoices must be accompanied by a brief progress report that lists the work accomplished in the previous month.
g. Department of Industrial Relations (DIR) Requirements In compl iance with California Public Works Law, the Consultant, and its subconsultants with prevailing wage workers, must register with the DIR. The City will coordinate with the Consultant to set up the project in the Labor Compliance Program Tracker (LCPTracker). The Consultant and subconsultants must submit weekly certified payroll (CPR) to the DIR e -CPR website and to LCPTracker for all prevailing wage work conducted that week, or state that no prevailing wage work was conducted during that week. At completion of the project, all weekly CPRs must be submitted in LCPTracker with the last CPR
Attachment 1
17 marked final, the fringe benefit statement (DAS 140, DAS 142, CAC 2, DAS Apprentice Certificates, as applicable), and all weeks of CPRs uploaded to the DIR e-CPR website.
Assumptions
• Planning and design duration is 3 years.
• Biweekly progress meetings are required until the final (100% bid set) Cogeneration System design is submitted to the City, and then monthly during the bidding and construction phases.
Meetings and Workshops
• Project kickoff meeting
• Biweekly progress meetings
• Weekly check-in calls
Deliverables
• Draft Project Management Plan
• Final Project Management Plan
• Monthly invoices and progress report
• Weekly certified payroll submitted to e-CPR and LCPTracker, when required per DIR
2. Support for Council Study Sessions
The City may require the Consultant’s support for two Council Study Sessions. If such support is required, the Consultant’s role will be to prepare a PowerPoint presentation and up to three attachments per sessions, presenting the project scope, status, and issues. Presentations and attachments should provide comprehensive but high -level information about the projects, suitable for an execu tive decision- making audience.
Consultant’s Project Manager to attend the sessions and be prepared to answer questions.
Deliverables
• Two Draft PowerPoint presentations and attachments
• Two Final PowerPoint presentations and attachments
• Attendance at two Council Study Sessions
B. Master Plan Update
All elements of the 2016 Master Plan will be validated during this project. Those projects with significant changes will be developed to at least a conceptual level, and to a basis of design level of detail for those projects in Phase 3.
The Consultant is responsible for preparing a work breakdown structure and managing deliverable production and workflow to meet schedule, budget, and quality expectations.
Attachment 1
18 Where written reports and TM are identified, the Consultant will produce and submit (in a timely manner) both draft and final versions, as described below. The Consultant will then compile all of the resulting recommendations from Subtasks III.B.1 through III.B.5 into one composite Draft Master Plan Update Report (produced under Subtask III.B.6), upon which the environmental documentation and permitting activities in Task D will be based. The Consultant will prepare and submit the Final Master Plan Update Report after incorporation of review c omments and once the environmental documentation and permitting activities have concluded.
1. Strategic Update
Design Consultant will be responsible for assessing the current state of knowledge and policy on each strategic issue, identifying (at a qualitative level) the impact on the Program, leading a workshop to converge on a shared understanding and consensus path forward, and documenting each issue in a TM. While the Master Plan Update will identify a single Capital Improvement Plan (CIP) (‘full-development condition’), Design Consultant will recommend an approach that is robust to future changes and consider these strategic updates (in addition to future development and other defined triggers).
The results of this task are expected to influence analysis an d recommendations by the Consultant on subsequent tasks to shape and steer the Cleanwater Program. a. PFAS and other Contaminants of Emerging Concern
Per- and polyfluoroalkyl substances (known as PFAS) were identified by the U.S. Environmental Protection Agency (EPA) as chemicals of emerging concern owing to their ubiquitous presence and persistence in the environment. To date, PFAS has not been detected in Valley Water’s raw water supply. However, the potential for PFAS and other contaminants to be found in t reated wastewater effluent and/or biosolids remains, because wastewater treatment plants are the recipient of all contaminants added by discharging customers. The Consultant will produce a TM that summarizes the current regulatory framework, laboratory measurement methods, and detection limits for PFAS and other contaminants of emerging concern. Viable strategies and the associated risks will be discussed in this TM, including ‘do nothing,’ upstream pre -treatment, liquid effluent treatment technologies, and solids treatment technologies. The TM will include discussion regarding options and impacts to the City’s biosolids disposal Program if the biosolids are found to contain PFAS or other emerging contaminants, either now or in the future.
b. Climate Change Resiliency and Sea Level Rise Protection The City adopted a Climate Action Playbook in 2019 that sets forth strategies to adapt and reduce the City’s contribution to climate change. The Consultant will review this document and identify synergies with the Cleanwater Program. The Consultant will identify opportunities within the scope of the Master Plan Update to further these objectives.
This subtask calls for the Consultant to conduct focused analysis into the potential extent of future sea level rise due to climate change, because the WPCP is located at a low elevation abutting South San Francisco Bay. As such, the plant site and associated influent sewers are at an increasing risk of flooding due to sea level rise and the associated rise in groundwater levels. The U.S. Army Corps of Attachment 1
19 Engineers (USACE) and local regional flood management authorities partnered to initiate shoreline improvements around San Francisco Bay, including constructing new regional levees and raising existing levees in the vicinity. However, timing of regional flood control improvements is uncertain.
While the City has taken steps to protect the plant site by completing design of a new wall around the perimeter of the WPCP (construction of this wall will be completed under Project 2.1), the wall is designed to protect against the 100-year flood event and does not consid er additional sea level rise. To evaluate this strategic issue, the Consultant will analyze the potential risk and impacts of rising groundwater and surface flooding to the plant, including to the influent sewers, buried structures, and groundwater wells.
The Consultant will prepare a TM that describes the analysis completed for this task and discusses the resultant recommendations regarding how best to improve resilience of the WPCP to future risks of climate change and sea level rise, consistent with relevant goals and objectives set forth in the City’s Climate Action Playbook . The potential need for additional facilities (or changes to planned facilities), design guideline targets for future facilities, and/or operations and maintenance changes will be identified in this TM.
(Refer to Optional Task III.E.2 for the Consultant’s responsibilities regarding identification and evaluation of potential renewable energy projects.) c. Recycled Water Quality
The City has an existing recycled water treatment and pumping system that provides reclaimed water for year -round delivery to off -site customers. Since preparation of the previous Master Plan, some concerns have arisen about the recycled water quality, specifically the total dissolved solids (TDS) content in the recycled water (as well as algal growth) and its impact on the capacity of the existing dual media filters (relative to projected future flows). TDS in recycled water can also increase copper concentrations that are primarily due to corrosion from copper pipe. The City is interested in adding a dedicated filtration system (Task III.B.3.c herein) for recycled water and also potentially increasing opportunities for third-party uses of recycled water.
Using data provided by the City, the Consultant will st atistically evaluate the recycled water quality and evaluate cost-effective treatment options to reduce TDS content. At least three treatment options will be presented. The Consultant will update recommendations for design criteria for capital facilities a nd any O&M changes to the existing recycled water system. The Consultant will prepare a TM that summarizes the findings and offers recommendations. The TM will include a summary of current Title 22 requirements for a range of potential uses, including but not limited to commercial/industrial uses (e.g., evaporative cooling, dual - plumbing systems), landscape irrigation, and indirect potable reuse; however, a market study for receiving recycled water is not required under this task (to be performed by others in a separate planning effort). Information from this TM will be used in subsequent planning by the Consultant regarding the future filtration projects, as discussed in Section 3.c herein.
d. Flow Management and the Oxidation Ponds
Attachment 1
20 The City currently operates and maintains an aerated pond system that provides secondary biological treatment for biochemical oxygen demand (BOD) reduction, emergency storage for peak primary effluent (PE) flow, and storage of filter backwash flow from the dual media filters (DMFs) . Once Project 2.2.2 is fully commissioned, only the backwash flows and a relatively small portion of PE will be routed through the pond system for secondary treatment under a ‘split flow’ operational strategy. The previous Master Plan recommended ultimate ly discontinuing use of the ponds for secondary treatment and repurposing a portion of the pond area for construction of diurnal flow equalization and emergency PE storage. The City does prefer to discontinue use of open ponds for secondary treatment, primarily because: (1) ponds generate algae, (2) dredging, dewatering, and disposal of pond sludge is cumbersome and expensive, and (3) using the ponds for treatment will prevent the WPCP from meeting expected future effluent nitrogen limits.
The Consultant wi ll reassess volumetric storage capacity needs and identify alternatives that can provide sufficient diurnal PE storage and emergency flow management to support the future plant. Alternatives to be considered include retiring the ponds, retaining the ponds as open storage, and retaining the ponds as covered storage. The Consultant will identify the pros/cons and risks associated with the alternatives, quantify the expected frequency and extent of use of flow storage target volume(s), offer recommendations regarding fate of the ponds and pond area, provide an updated list of expected permits/approvals and time to obtain, and provide updated estimates of the capital and O&M costs. The Consultant will summarize this evaluation and findings in the TM. e. Odor Management
Expected future development consists of mixed -use development near the plant and within previously modeled odor threshold isopleths (as defined in Technical Memorandum 2 – H2S/Odor Modeling Results and Control Strategy , Carollo/CH2M 2020). Existing is opleths are based on older development projections and do not account for the new Moffett Park Specific Plan or other recent specific plans. These isopleths may expand when higher loads are accounted for. Additionally, with an overall increase in development in the area, it is expected that thousands of additional residents and office workers will be using the trails and recreational facilities around the WPCP. The Consultant will review the existing model and past odor sampling data provided by the City an d will perform up to one day of sampling to supplement existing data, if recommended by the Consultant. The Consultant will then develop a strategic framework for odor management improvements considering the impact of future development on both loads and r eceptive sensitivity. The strategic framework will outline specific guidelines and/or requirements for the planning and evaluation of each process area (e.g., the extent of odor source containment required). The Consultant will review, and update from a high-level perspective, if necessary, the WPCP’s plant- wide H2S/odor dispersion model to show the extent of odor management required.
The recommended strategic framework will be summarized in a TM.
Assumptions
Attachment 1
21 • Field sampling and laboratory analysis will not be required to support the strategic updates described above.
• Strategic Update workshops will occur in person.
Meetings & Workshops
• Workshop – PFAS and Emerging Contaminants
• Workshop – Climate Change Resiliency and Sea Level Rise • Workshop – Recycled Water Production
• Workshop – Flow Management and the Oxidation Ponds
• Workshop – Odor Management
Deliverables
• TM – Strategic Update on PFAS and Emerging Contaminants • TM – Strategic Update on Climate Change Resiliency and Sea Level Rise • TM – Strategic Update on Recycled Water Production
• TM – Strategic Update on Flow Management and the Oxidation Ponds • TM – Strategic Update on Odor Management
2. Flows and Loads
a. Influent Flows and Loads
Using the existing land use and zoning information and other planning information provided by the City, the Consultant will update the projected future influent flows and loads entering the plant headworks. Note that water conservation, development changes, and COVID -19–related changes to live - work patterns have occurred since the 2016 Master Plan was prepared and have impacted influent flows and loads. Expected future growth has increased significantly since 2016 ( Task Order 29 Technical Memorandum , CDM Smith/BV 2022).
Determination must be made as to whether a potential ‘flow swap’ with adjacent sewer district (intended to alleviate a collection system issue)—which may add up to 0.5 mgd of influent flow to the WPCP during wet weather —can be accommodated. The Consultant will coordinate with the City to confirm population projections and other planning estimates associated with wastewater generation from residential, commercial, and industrial zoned properties within the City’s service area. The Consultant will also evaluate available plant process data (e.g., past 5 years) and update the projected flows and loads to reestablish the basis of design for future plant facilities.
As raw sewage concentrations have increased in recent years, the Consultant will consider the data trends (e.g., why they have occurred, and their potential to continue) and compare them to other wastewater treatment plants in the Bay Area. Based on this review, the Consultant will recommend unit factors to be used for updating the future raw influent flow and load projections. Example factors to be reviewed include number and type of wastewater capita (i.e., customers by Attachment 1
22 land use type), gallons per day per capita, and pounds per day per capita for BOD, COD, TKN, ammonia, and phosphorous species. This will be an early activity; the Consultant will obtain City confirmation for any recommended changes to these wastewater unit factors as compared to previous planning efforts. (Reference:
Technical Memorandum D1 – Conceptual Design Vali dation (Carollo/Jacobs, January 2019) and also Technical Memorandum – Addendum to Conceptual Design Validation (TMD1) (Carollo/Jacobs, November 2019)).
This effort to update the flows and loads will define the baseline full-development condition for the Master Plan Update. Consultant should also prepare forecasts of future raw influent flows and loads for a less-intensive development scenario and consider opportunities for modular process improvements that could accommodate either scenario.
b. Solids Loads
In addition to the raw influent flow and load changes noted above, the City has also modified expectations for future fats, oils, and grease (FOG) and food waste import (which enters the solids treatment stream directly) since the 2016 Master Plan was prepare d and since Project 2.2 design criteria was established. FOG import is no longer anticipated. Additionally, algae (from ponds) co-digestion may be a possibility, based on a separate study (to be performed by others). Using planning information provided by the City, the Consultant will incorporate the updated future imported food waste flows and loads into the overall flow and mass balance of the treatment plant.
c. Capacity Analysis
The Consultant will review and update previous recommendations by others to address capacity bottlenecks. The City will provide previous computer process modeling files and calculations (e.g., BIOWIN, *.xlsx) to the Consultant for information purposes and for specific updates, such as updating Figure 1 shown below.1 The Consultant is responsible for model development (i.e. using BIOWIN; other non -proprietary and commercially available biokinetic model may be considered, if approved by the City) and for all modeling results and calculations conducted during this project. Refer to scope requirements in Task III.B.4.c regarding conveyance capacity analysis associated with the future flows.
Attachment 1
23 Figure 1. Existing BIOWIN Plant Schematic
Assumptions
• Workshops will be held virtually.
• City will provide updated estimates for food waste import to the Consultant that can be directly incorporated into the Consultant’s plant -wide flow and mass balance.
• Refer to the Task Order 29 Technical Memorandum (Sunnyvale Cleanwater Program Management Team 2022) for previous analysis of development impacts to the projected flows and loads and preliminary recommendations for treatment process planning changes to address capacity bottlenecks.
1 Figure 1 is a screenshot of the plant configuration in the existing plant BIOWIN model. The existing modeling files will be provided and Consultant will need to update the modelling files to reflect the recent and future plant design. Known changes needed include: moving the DEMON effluent return from the headworks to the primary effluent split box, updating the influent specifier to reflect the projected future influent flows and loads; and updating the unit processes within the configuration to provide sufficient treatment capacity to meet future flows.
Attachment 1
24 Meetings and Workshops
• Flows and Loads Workshop
• Capacity Analysis Workshop
Deliverables
• Flows, Loads, and Capacity Analysis TM
3. Process Improvement
Considering changes during Phase 2 project design, decisions made during the strategic update, increased flows and loads, and recent changes in policy and regulatory drivers, Design Consultant will update the process alternative selection, using the existi ng Cleanwater Implementation Plan from the 2016 Master Plan, Project 2.2 TM and DIM for reference.
Design Consultant will prepare a technical memo for each major process area:
(1) documenting the alternatives analysis, including pros and cons of economic a nd non-economic factors, (2) detailed flow and load balance, (3) capital and life cycle cost, including detailed assumptions and backup, (4) design criteria, and (5) layout drawings. Recommendations for changes to a given treatment process must be cohesive and consistent with recommendations to upstream and downstream unit processes (e.g., changes to primary or secondary treatment technologies are likely to impact flows and loads to solids stream processes). The Consultant will consider process optimization and energy optimization/efficiency for each major process area for the recommended approach. The Consultant will also consider odor management for applicable process areas in conjunction with the odor management framework developed.
a. Primary Treatment
The Primary Treatment TM will update projected range of flows and loads entering and exiting the tanks, identify alternatives to increase capacity, and describe conceptual design requirements for process changes. Recent analysis indicated an increase in the quantity of flows and loads, requiring primary treatment beyond the design capacity delivered under Project 1.1. Overflow rate, hydraulic residence time, and tank redundancy are concerns. One option to address this is to modify the sedimentation process by adding magnetite ballast (or similar) to the process.
The Consultant will evaluate the clarifier capacity and determine when it appears necessary to make a change to this process. At least four alternatives will be evaluated, including (1) conversion to a b allasted process as described, (2) conversion to a Chemically Enhanced Primary Treatment (CEPT) process, (3) replacement with primary filtration, (4) addition of high-rate clarification to manage peak flows, and (5) another option per the Consultant’s recommendation. A short- term minor process change (e.g., to CEPT) may be needed prior to a long -term process conversion (e.g., ballasted, filtration, etc.) in order to schedule the upgrades consistent with the pace of development. Thus, the study must confirm size, location, and timing for primary clarification
improvements (e.g., including chemical storage, ballast recovery facilities, sludge pumping changes) using a holistic approach that considers plant -wide impacts Attachment 1
25 (e.g., to solids and biogas streams).
The Consultant will also consider odor management in the alternatives evaluation and cost information.
b. Secondary Treatment
The Secondary Treatment TM will update projected range of flows and loads entering and exiting secondary treatment, identify alternatives to increase capacity, and describe conceptual design requirements for process changes.
Anticipated future effluent total inorganic nitrogen (TIN) limits have changed since the 2016 Master Plan. Loading to the bioreactors and secondary clarifiers is a concern. One option to address this is to modify two of the nine zones in the new and future Modified Ludzack−Ettinger (MLE) bioreactors by adding plastic media for attachment of fixed growth biota to promote simultaneous nitrification - denitrification (SND). Another SND process or alternative secondary process change may also be suitable to address future needs. The Consultant will evaluate the planned bioreactors and secondary clarifier capacity and determine when it appears necessary to make a change to this process. At least four alternatives will be evaluated, including (1) partial conversion as described above, (2) increase PE diurnal flow equalization volume and retain the planned MLE process, (3) eliminate PE diurnal flow equalization volume completely and provide a more intensified secondary process conversion, and (4) another option per Consultant’s recommendation.
c. Filtration
The plant currently filters all flow upstream of disinfection using four existing DMFs. A significant increase is now expected in the quantity of secondary effluent conveyed to the DMFs at build -out. If unchanged, the specific loading rate (gpm/sf) and operational complexity of filtration (especially with regards to Title 22 recycled water production) are significant concerns. Changes to anticipated future effluent TIN limits have also occurred. One option to address the recent changes is to add a new filtration system dedicated to recycled water production and to retain the four existing DMFs for Bay discharge. Note that there is also an existing bypass around the DMFs to the filtered water sump, which could also be used to manage higher flows.
The Filtration TM will update projected range of flows and loads entering and exiting the existing DMFs, evaluate hydraulics, identify alternatives for modifications to the DMF process, identify alternatives for a new dedicated recycled water filtration system, and describe conceptual requirements for process and operational changes. The Consultant will conduct a literature search regarding recent filter column studies, media selection, and technology options for a dedicated recycled water filtration system and will consider expected water quality conditions once the planned conventional activated sludge (CAS) facilities are online. Consultant will evaluate at least two alternatives for maintaining or modifying the DMFs for Bay discharge. At least three alternat ives will be evaluated for a new dedicated recycled water filtration system. Process, hydraulic, and siting location limitations will be identified for all alternatives.
Findings will be summarized in the Filtration TM. A conceptual strategy for Attachment 1
26 seasonal flow management and hydraulic flow splitting will be presented for the recommended alternative.
d. Disinfection
The plant currently disinfects effluent for Bay discharge using sodium hypochlorite (12.5%) with contact time in the chlorine contact tanks (CCTs), followed by injection of sodium bisulfite (25%) to CCT effluent for dechlorination to manage chlorine residual. The 2016 Master Plan recommended demolition of the CCTs near the end of the expected life of the CCTs and replacement of the existing disinfection process with ultraviolet (UV) for tertiary filtered effluent. The 2016 Master Plan also recommended an in termediate step prior to installation of UV conversion of the existing disinfection process to a chloramine disinfection system via addition of aqueous ammonia. This recommendation was associated with concerns about potential increased formation of trihalo methane (THM) above permit limits after the transition to CAS. Recent flow and load analysis indicates a significant increase in the quantity of flow requiring effluent disinfection —greater than anticipated for the UV facility described in the 2016 Master Plan but within the capacity of the existing CCTs to provide a minimum of 30 minutes of contact time under all flow scenarios.
The Consultant will update the expected flows requiring disinfection for Bay discharge. The Consultant must review information fr om the Regional Board regarding potential future THM effluent limits, recommend updated effluent quality targets as appropriate, and offer perspectives regarding the likely need for chloramine disinfection as an intermediate process change. The Consultant will also evaluate the existing dechlorination system to determine whether sufficient contact time is expected for the higher projected flows that would allow compliance with chlorine residual limits. The Consultant will then update the expected size, cost, and construction timing for a future UV system. The UV system evaluation will include consideration of impacts associated with the City’s decisions about tertiary filtration (Task III.B.3.c); a sensitivity analysis regarding expected transmissivity range will be included. The disinfection TM will summarize these analyses.
e. Solids Thickening
The Solids Thickening TM will update projected range of flows and loads to the sludge blending tank and downstream thickening units, identify alternatives to increase c apacity, and describe conceptual design requirements for new thickening equipment. Recent analysis indicated a significant increase in the quantity of total solids that require treatment above the design capacity provided under Project 2.2. One option to a ddress this is to add a fourth rotary drum thickener (RDT) and associated sludge pumps; however, it is unclear if sufficient space is available. The Consultant will evaluate the thickening equipment capacity planned, determine when it will be necessary to add capacity, and consider approaches to do so. At least three alternatives will be evaluated, including (1) addition of a fourth RDT, (2) replacement of the three RDTs with three larger units, and (3) another option per the Consultant’s recommendation.
The alternatives must consider plant -wide process changes holistically (e.g., Attachment 1
27 including recommended future changes to the primary treatment, secondary treatment, and digestion processes).
The Consultant will also consider odor management in the alternatives evaluation and cost information.
f. Digestion
Recent analysis indicated that additional anaerobic digestion capacity will be required beyond the ‘fifth digester’ currently planned. The Digestion TM will (1) update projected range of flows and loads entering and exiting the digesters (including sludge and biogas), (2) identify alternatives to increase anaerobic digestion capacity, (3) describe conceptual design requirements for new anaerobic digesters (including tank volumes, preferred digester mixing and heating type, preferred digester cover type, size of biogas collection and piping), and (4) identify potential refurbishment needs for the existing digesters and existing digester equipment building.
At least three alternatives will be evaluated, including (1) addition of recuperative thickening, (2) replacement of two existing digesters with larger units, and (3) another option per the Consultant’s recommendation. All options should satisfy the City’s projected solids load, including food waste impor t. Evaluation of recuperative thickening will include consideration for the location of the thickening equipment.
g. Digested Sludge Storage and Solids Dewatering
Recent analysis indicated that a significant increase of digestate and biosolids quantities is a nticipated, beyond the design capacity which will be delivered under Project 2.2. The City may address this by increasing dewatering operations from 4.5 days per week to 6 days per week. Consultant will evaluate the dewatering equipment capacity planned an d determine when it appears necessary to make this operational change and determine if/when it may be necessary to plan the replacement of the screw presses with centrifuges. The Consultant will also consider odor management for any potential dewatering improvements.
The expected increased solids quantities will also increase the amount of dewatering filtrate sent to the sidestream treatment process (deammonification , DEMON® system by World Water Works). Future expansion of the DEMON® system was previously anticipated. The Consultant will identify how the updated flows and loads are expected to impact to the sidestream treatment system and provide recommendations for improvements (if any) may be needed to this unit process.
The Consultant will also check the capacity of the digested sludge storage tank and cake bin to confirm sufficient capacity is available under the 6 -day-per-week operations scenario. Findings will be summarized in the Digested Sludge Storage and Solids Dewatering TM.
Assumptions
Attachment 1
28 • Up to three alternatives will be evaluated for each process area, unless otherwise indicated.
• Workshops will be held virtually.
• Subtask III.B.3.a will confirm that the newly constructed primary treatment facilities will have insufficient capacity for ultimate flows. If capacity is anticipated to be sufficient, the Primary Treatment TM and workshop will be removed from this scope.
Meetings and Workshops
• Primary Treatment Workshop
• Secondary Treatment Workshop
• Filtration and Disinfection Workshop
• Solids Handling Workshop
Deliverables
• Plant Hydraulic Model
• Plant Process Model
• Primary Treatment TM
• Secondary Treatment TM
• Filtration TM
• Disinfection TM
• Solids Thickening TM
• Digestion TM
• Digested Sludge Storage and Solids Dewatering TM
4. Support Systems Improvement
a. Combined Heat and Power Plan
The main objective of this task is to validate the scope of the Cogeneration Upgrade project, as well as the upcoming Waste Gas Burner Project. The Consultant must also validate the strategy of using biogas on-site, in lieu of selling the biogas as renewable natural gas (RNG).
An Electrical and Combined Heat and Power Plan (ECHP Plan) was developed for the 2016 Master Plan (Available Documents, Section V). Key changes since 2016 include:
• Increased forecasted power loads (refer to the previous power demand projections provided with the recent PG&E service upgrade application in Available Documents, Section V)
• Increased forecasted solids loads
• Increased biogas production, including from co-digestion (in addition to food Attachment 1
29 waste); Consultant will consider algae co -digestion, if directed by the City, based on a separate evaluation
• Anticipated increase in heat demand (owing to updated plans for construction of additional anaerobic digesters and other heated facilities) • Reduction in landfill gas production rates
• New sustainability goals, including greenhouse gas emissions reduction targets adopted by the City in 2019 (Climate Action Playbook) Consultant must update this plan to incorporate design evolution, updated biogas forecasts, and increase in electric power and heat demands identified during Phases 1 and 2, as well as consider the impacts from relevant plant -wide improvements recommended in the Master Plan Update, to thereby deliver a cohesive set of recommendations.
The existing combined heat and power (CHP) system is currently connected to PG&E’s utility grid and, at times, produces more power than used on -site. The existing CHP system is unable to stably operate in ‘island mode’ and must flare biogas whenever PG&E’s grid is unable to accept power export. In the future, it is likely (but not certain) that the City will consume all of the power produced on-site at all times. The Consultant will validate this assumption during preliminary design.
Battery storage is not currently planned. Consultant will evaluate whether there will be (off -peak) durations in time when more power may be produced than immediately used on-site, whether battery storage would be cost-effective, and/or if periodic power export to the utility grid should be anticipated. The Consultant will advise the City how best to rectify the current operational issues to support stable island mode operation for the new CHP facility.
As part of updating the Combined Heat and Power Plan, the Consultant must:
• Evaluate available biogas and energy from the existing and planned future anaerobic digesters, including defining the minimum to maximum range in volumetric flow and energy value (e.g., cfm, BTU/hr).
• Update the projected future landfill gas generation volumetric flow rates and energy values based on the past 3 years of data.
• Update the planned Project 0.5 regarding the Waste Gas Burners. Identify the number, size, and type of replacement burners needed to safely manage the projected future biogas and landfill gas flow rates and to comply with air permitting requirements.
• Validate the approach of utilizing the biogas on -site for power generation in lieu of upgrading the biogas to RNG. A high-level feasibility analysis for producing RNG and injecting RNG into a natural gas pipeline will be performed. Consultant will consider the revenue potential from obtaining renewable energy credits through the Renewable Fuel Standard and the Low Carbon Fuel Standard, as well as selling within voluntary fixed-price markets.
Consultant should consider the volatility of these environmental attribute-type markets and present options to manage risk, as well as a high-level sensitivity Attachment 1
30 analysis.
• Identify the need for biogas storage, if any, to manage the range in projected biogas generation rates to allow for cost -effective power generation equipment sizing.
• Update the estimated future demand for supplemental natural gas (currently used to increase the energy content of gaseous fuel fed to the internal combustion engines).
• Update the target design capacity for new power generation (MWe) and heat generation equipment (MWt ) needed to replace the existing internal combustion engines and associated heat recovery equipment. • Identify the approximate diurnal and seasonal balance between electric power produced and power used on-site under future conditions. If surplus power will be produced at any time, quantify the duration when production of surplus power is anticipated and the total energy quantity of such surplus in megawatts (MW). Conduct a high -level evaluation of the cost -effectiveness of surplus power export to PG&E verses on-site storage and use via installation of energy storage batteries. If battery storage is identified as a potential, the Consultant is to evaluate technology and siting options and recommend which is most feasible.
• Identify the target design capacity and equipment to provide supplemental hot water to meet the future plant -wide heating needs (e.g., hot -water boilers, afterburners). Identify provisions for backup heating means to address engine out-of-service conditions. If a surplus of heat is anticipated, identify the type and size of equipment needed to shed excess heat. Produce a schematic of the plant’s hot-water supply / return piping loop showing existing and future points of generation and use.
• Evaluate three feasible technology alternatives for power generation (e.g., internal combustion engines, microturbines, and fuel cells). Evaluate three technologies (or combinations of technologies) feasible for plant-wide heating.
Compare the supply versus demand capacity, biogas treatment needs, estimated air pollutant and greenhouse gas (GHG) emissions, system installation and maintenance requirements, general pros/cons, and estimated life cycle cost. Based on this comparison and with consideration of the City’s selection criteria, identify the preferred alternative to be designed. At least two makes/models of specific power generation equipment must be identified for the preferred alternative.
• Evaluate two feasible biogas treatment technologies. Identify the preferred biogas treatment system type and size associated with the recommended alternative.
• As part of the biogas treatment technology evaluation, coordinate the collection of up to three biogas samples for laboratory analysis of siloxanes.
The City will provide H2S data.
• Identify the BACT for control of air pollutant emissions associated with the Attachment 1
31 recommended alternative.
The Combined Heat and Power Plan TM must include:
• High-level technical analysis on the feasibility of producing RNG • Technical analysis of combined heat and power alternatives • Capital cost of each alternative
• O&M cost of each alternative
• One-line diagram of the plant’s electrical power system showing existing and future points of generation and loads for the recommended alternative • Schematic of plant’s hot-water supply / return piping loop showing existing and future points of generation and use for the recommended alternative • Schematic of plant’s biogas, landfill gas, and supplemental natural gas piping loop (connecting the landfill gas, anaerobic digesters, and engines) showing recommended conceptual changes to the piping configuration and/or location of control valves, flowmeters, pressure relief valves, and waste gas burners, as compared to the existing condition
• Dimensional layouts of the recommended power generation, heat recovery, biogas treatment system, and BACT emissions facilities needed in association with the recommended alternative
• Plant site subarea plan showing the location and approximate size of the recommended facilities relative to the site plan resultant from this analysis, including means for maintenance access
• Calculation of estimated air emissions from the recommended CHP system equipment in sufficient detail to support actions on the environmental permitting documentation (subs equent PEIR, CEQA addendum), as described in Section III.D herein.
b. Electrical Plan:
As part of updating the electrical plan, Design Consultant must:
• Evaluate energy needs for the recommended upgrades. Update Phase 2 load study. (Refer to estimates developed for Project 2.2.2 service upgrade application in Section V, Available Documents.)
• Assess standby power reliability. Standby generation installed during Phases 1 and 2 was sized based on smaller power loads than those currently anticipated at build -out. Identify additional standby power needs, including provisions for ‘black start’ and ‘island mode’ operational capabilities. • Verify adequacy of the electrical distribution system for the ultimate plant build-out (switchgear, motor control c enters, transformers, duct banks), including distribution of any additional standby power. • Refer to Optional Task III.E.2 for renewable energy project planning needs. If this optional task is authorized, the Consultant will integrate the recommended Attachment 1
32 alternative energy projects into the master planning deliverables (e.g., site electrical plan, cost information, report) and combined heat and power system design.
c. Conveyance and Storage
The Consultant will evaluate the existing and planned storage and the major conveyance structures and pipelines to confirm sufficient capacity is planned.
Consultant will update estimated freeboard under peak flow conditions within open tanks/structures, as shown on previously prepared hydraulic profiles.
Identify any/all locations where freeboard criteria are violated and recommend options to mitigate.
The Consultant will confirm or update the volume required for PE flow equalization for diurnal storage and for emergency storage, as necessary, to manage the projected future flows and loads consistent with the process improvements recommended under Task 5. The Consultant will offer updated recommendations for the type (e.g., covered tanks, open ponds) and site location where sufficient storage can be provided.
The City will pr ovide previously prepared hydraulic profiles as *.pdfs to the Consultant for information purposes. The Consultant is responsible for development of updated hydraulic models to confirm planned sizes for major hydraulic structures and pipelines to meet proje cted future flow needs. The Consultant is responsible for hydraulic model development and for all modeling results and calculations conducted in this project. The Consultant must provide an updated profile and the associated calculation/modeling files for the recommended alternative.
d. Automated Control System Plan
The previous ACS Plan was completed in July 2014 and served as the planning document for the design and installation of a new control system as part of the Cleanwater Program. The purpose of the ACS Plan was to replace multiple islands of data monitoring a nd control with a single hardware and software platform while improving functionality, reliability, security, and ease of maintenance.
The ACS Plan recommended a phased implementation approach aligned with major process upgrades. The initial phase of the A CS was designed as part of the Headworks and Primary Treatment Project currently under construction and includes the base infrastructure needed for the ACS. The following major components are included:
• Rockwell Factory Talk View Human Machine Interface (HMI) Servers, Firewall and Historian
• 72-strand single mode fiber backbone to support ACS, Business, and Security functions
• Managed switches and rapid spanning tree (self-healing loop) • Communication Cabinets
Attachment 1
33 • Rockwell (Allen-Bradley) programmable logic controller (PLC) • Field device networks (Profibus, Ethernet)
• ACS wireless network
The ACS will be expanded as part of the Existing Plant Rehabilitation and the Secondary Treatment and Dewatering projects currently out for bid.
The updated ACS Plan must incorporate all necessary and appropriate information including consideration of the following:
• Update current conditions and incorporate planned upgrades currently under design or construction. Include ACS expansion needs to support future projects.
• Update conceptual site plans and network diagrams.
• List central and remote operations centers, including current, temporary, and planned locations.
• List wireless networks.
• List third-party process optimization software.
• Update data availability, access, and utilization, including trending and reporting.
• Include alarm management.
• Include cybersecurity.
• Interface with existing preventive maintenance management / work order system to allow for predictive maintenance and effective troubleshooting and repair.
• Review the equipment tagging system and plan (for use with maintenance management system).
• Include video monitoring for security and process.
• Include ACS documentation, storage, and retrieval.
• Develop an implementation plan for recommended improvements. Where possible, align ACS improvements with other planned projects.
The following tasks are anticipated to be part of updating the ACS Plan:
• Review the documentation, including but not limited to, 2014 ACS Master Plan, Cleanwater Program project designs, ACS Instrumentation and Control Design Standards, ACS Programming Standards, ACS submittals, and O&M manuals.
• Evaluation of existing conditions, which must include an on-site investigation. • Meet with WPCP operations and maintenance staff to gain an understanding of how the ACS is used to operate the plant, if the ACS provides required functionality, and the ability to maintain the ACS (assumes small group Attachment 1
34 meetings during a 2-day period).
• ACS Current Assessment and Gap Analysis will be produced to sum marize the results of the field investigation and to develop a gap analysis compared to industry best practices (one 2-hour review meeting). • Meet with PMC to understand future projects planned.
• ACS Improvement Recommendations will be developed to identify improvement recommendations (one 2-hour review meeting). • Coordinate recommendations for the ACS with future planned projects and recommendations of the WPCP Master Plan.
• Develop a prioritized implementation plan for ACS improvements, including budgetary cost estimate and schedule. The cost estimate will be based on AACE International Class 4 cost estimating (one 2-hour review meeting). • Develop a Draft and Final ACS Plan TM document to include the current assessment and gap analysis, improvement recommendations, and implementation plan developed in previous tasks.
Assumptions
• City will provide landfill gas and biogas data and food waste receiving values. • ACS Kickoff Meeting will be 4 hours.
• ACS on-site investigation will be up to 3 days.
• ACS Current Assessment and Gap Analysis will be submitted as Draft prior to the gap analysis review meeting. Review comments will be incorporated when the Consultant submits the ACS Plan TM, which will include the ACS Current Assessment and Gap Analysis as one section.
• ACS Improvement Recommendations will be submitted as a Draft prior to the improvement recommendations meeting. Review comments will be incorporated when the Consultant submits the ACS Plan TM, which will include the ACS Improvement Recommendations as one section.
Meetings and Workshops
• Combined Heat and Power Workshop
• Electrical Workshop
• Conveyance and Storage Workshop
• ACS Kickoff Meeting
• ACS Current Assessment and Gap Analysis Review Meeting • ACS Improvement Recommendations Review Meeting
• ACS Plan Workshop
Deliverables
• TM – Combined Heat and Power Plan
Attachment 1
35 • TM – Electrical Plan
• TM – Conveyance and Storage Plan
• TM – ACS Current Assessment and Gap Analysis
• TM – ACS Improvement Recommendations
• TM – ACS Plan
5. Site Planning
The Consultant must apply the results of the process alternatives analysis to lay out treatment process configurations and associated power, electrical, and control system footprint needs. Recommended site layout alternatives will be developed.
Facility locations and orientations should deliberate hydraulic and process considerations, value of land and maximizing flexibility, and sustainability opportunities. Public access, visitor and staff parking, as well as equipment storage should be incorporated into the building site layout considerations. Routine operational and maintenance access needs for the proposed process configurations, as well as traffic considerations for deliveries, will be considered as part of the overall process layout development.
Concept-level design plans based on the preferred site layout will be developed for all major facilities and reviewed with the City.
Assumptions
• Draft site layout will be developed before finalizing the ECHP Plan, so the Cogeneration Upgrade design can be integrated with holistic site considerations.
• It is assumed that the existing plant site boundary will be sufficient in size to house all of the needed treatment facilities to support build -out of the City’s wastewater service area. If it is deemed necessary to reclaim land (from the closed landfill) to provide additional space, additional services may be requested from the Consultant to explore this option.
Meetings and Workshops
• Site Layout Workshop
Deliverables
• Refer to Subtask III.B.6.
6. Implementation Planning
The results of master planning activities under Subtasks III.B.2 through III.B.5 will be integrated into the deliverable produced under this subtask. The Consultant will prepare a Draft Master Plan Update Report that inclu des an updated capital implementation plan and schedule. This document estimates the cost and timing of all recommended future improvements at the WPCP and includes both capital and O&M costs. The report will include:
• Introduction
Attachment 1
36 • CIP Approach
• Cost-Estimating Approach
• Key Assumptions
• Contingency Planning
• Site Plan (at build-out)
• Summary of process optimization for the recommended improvements • Summary of energy efficiency/optimization for the recommended improvements (as applicable)
• Summary Information (e.g., CIP table of costs by project and milestone dates for planning, design, construction, commissioning)
• Appendices to include:
o CIP workshop meeting minutes and slides
o Project descriptions for each recommended project. Content to include project name and number, core driver, justification, project description, list of facility improvements included, sketch/plan of facility, other alternatives considered but not selected (bullet list only), implementation considerations, list of per mits and approvals, and any special considerations (e.g., regulatory dependencies, linkages to other projects, future proofing concepts, such as modular construction or ability to intensify).
o Project capital cost – one per recommended project using template to be provided by City
o Schedule information is to include target online date and estimated durations for planning, permitting, design, bidding, construction, and commissioning/start-up.
o Estimated O&M costs by year. O&M costs will incorporate the recommended approach of the Combined Heat and Power Plan.
The Draft Master Plan Update Report will be used by the Consultant to support the environmental documentation and permitting activities (Task III.D). The Consultant will address comments on the Draft prior to preparing and submitting the Final Master Plan Update Report.
Assumptions
• Consultant does not need to develop a budgeting tool. • Documentation of alternatives analysis, meeting minutes, and other technical analysis completed under other subtasks within Task B will not need to be repeated in the Draft and Final Master Plan Update Report. • Copy of the current Cleanwater Program schedule will be provided to the Consultant to use as a starting point for the implementation plan schedule.
Meetings and Workshops
Attachment 1
37 • Implementation Plan Workshop
Deliverables
• Draft and Final Master Plan Update Report
• Draft and final revised implementation schedules
C. Cogeneration Upgrade (Project 5.1)
1. Documentation of Existing Conditions
a. Supplemental Topographic and Planimetric Survey
Consultant will conduct a topographic and planimetric survey in the vicinity of the planned biogas conveyance routing, biogas treatment system, and the existing Power Generation Building (e.g., to 50 feet surrounding this building). Site topography, limits of paving, buildings, equipment pads, and other surface features will be identified in sufficient detail to support preparation of the site/civil construction drawings described in Section E herein.
b. Supplemental Subsurface Utility Mapping
Consultant will conduct a survey of subsurface features in the vicinity of the planned biogas conveyance rou ting, biogas treatment system, and within the vicinity of the existing Power Generation Building (e.g., to 50 feet surrounding this building). Buried and aboveground utilities (water, sewer, storm, power, telecom) process yard piping, conduits, and other e xisting features will be identified in sufficient detail to support preparation of the construction drawings described in Section E herein.
c. Geotechnical Characterization
Consultant will perform all geotechnical investigation and analysis necessary to make geotechnical recommendations for the design of this project. The geotechnical recommendations must include requirements for fill or excavation, corrosion protection, foundations, trenching, soil stabilization, and soil reuse potential.
d. Hazardous Materials Assessment of Existing Power Generation Building Consultant must conduct an assessment of the existing biogas piping, biogas conditioning system, and the Power Generation Building and prepare a report identifying the extent and type of hazardous materials found. The Hazardous Materials Assessment Report will be of sufficient detail to include in the construction bid package (Task III.C.3) to advise the construction contractor regarding hazardous materials located in the area of work. e. Structural and Seismic Assessment of Existing Power Generation Building The Consultant will identify any structural modifications and seismic retrofits needed to rehabilitate the Power Generation Building to extend its useful life. The Consultant will conduct a site inspection of the existing Power Generation Building, complete a code review, and analyze the existing structural integrity and member strengths. The seismic evaluation should at a minimum be a ASCE 41 Tier 1 and Tier 2 evaluation. Additionally, the evaluati on may include use of finite element Attachment 1
38 models and/or detailed analysis approaches to focus on specific areas where structural deficiencies are most likely to exist and/or where field testing may be needed to better define the deficiencies. The assessment will establish the design criteria, layout, and construction sequencing for building rehabilitation and seismic upgrades. The assessment will be performed prior to completing preliminary design of the cogeneration system upgrades (Task III.C.3.e). The assessment will evaluate the future static and dynamic loading conditions, including vibration associated with planned cogeneration engines and other equipment expected to be sited inside the building or mounted onto exterior walls. The Consultant will identify options for structural and seismic rehabilitation with consideration of risk, cost-effectiveness, construction duration (and outage periods), and longevity of the solution. The Consultant will prepare a TM that includes the following:
• Findings from condition inspection and field testing, including specific structural and seismic deficiencies
• Calculations estimating the future static and dynamic loads, including list of recommended safety factors and other technical assumptions (in appendix) • Options and recom mendations for structural modifications and seismic upgrades needed to rehabilitate this building for continued use throughout the next 30 to 50 years
• Recommendations for specific bracing locations and type • Recommendations for specific coatings, grout, and other structural repair • Capital cost estimate for the rehabilitation recommendations Assumptions
• Conceptual design information regarding future engines, such as heating, ventilation, and air -conditioning (HVAC) equipment, emissions abatement equipment, and electrical equipment, expected to be located inside the existing Power Generation Building may be used for the analysis. Because the specific equipment and building modifications will not be completely known until the final design phase, the C onsultant will need to make reasonable assumptions (based on the Combined Heat and Power Plan) and include safety factors in this analysis. Structural engineering for preliminary design and final design is included in Tasks D and E, respectively.
Meetings and Workshops
• Structural and Seismic Assessment Workshop
Deliverables
• Site Survey – Supplemental Topographic and Planimetric Survey (CAD and PDF files)
• Site Survey – Supplemental Subsurface Utility Mapping (CAD and PDF files) • Draft and Final Geotechnical Report
• Draft and Final Hazardous Materials Assessment Report Attachment 1
39 • Draft and Final Structural and Seismic Assessment Report
2. Preliminary Design
During preliminary design, Consultant will assess the technical issues associated with each element of the Project, identify and evaluate equipment selection and other specific design criteria, and document the recommendations and decisions that the design will be based on. This will be accomplished through a series of DIMs.
Each DIM will include a summary of the recommendations and assumptions, a discussion of the issues and alternatives evaluated, and preliminary drawings and cost estimate for the selected alternatives. DIMs must describe the work to a 15% design level of detail. Content should include sum mary code requirements, list of expected permits and approvals, design criteria, key technical assumptions, equipment list, electrical load list, preliminary control narratives, and manufacturer’s equipment cut sheets. Drawings should include preliminary d imensional plans and sections, and draft process and instrumentation drawings (P&IDs). Drawings may be attached as 11×17 -inch scale in an appendix. DIMs should be consistent with the scope, schedule, budget, and site construction staging area identified du ring the master planning tasks. Note additional level of detail required for DIM 2 – Power Generation and Emissions Controls owing to the need for the design team to coordinate equipment size and performance with building renovations and air permitting requirements.
Draft DIM will be submitted at least two weeks prior to the DIM Workshop. Each DIM Workshop must include a presentation of the Draft DIM content, discussion of review comments, and resolution of all decisions required prior to finalizing the DIM . Final DIM will incorporate review comments and decisions made at the DIM Workshop, and include the Workshop minutes, PowerPoint presentation, comment-response log, and decision log as appendices. Each step must be completed in accordance with the calendar included in the Project Management Plan submitted under Task 1. a. DIM #1 – Biogas Treatment and Handling
Consultant will prepare a design information memorandum that progresses the design of the recommended biogas treatment, conveyance, and handling systems from the conceptual information that resulted from completion of Task 6a and confirm the design requirements for the recommended biogas treatment system are consistent with the equipment recommended in DIMs #2 and #3.
DIM #1 contents to include:
• Description of the recommended biogas treatment and conditioning system, including equipment types and optional/customizable elements • Draft process and information diagrams, including:
o Biogas collection and conveyance system (including digester gas piping, landfill gas supply, supplemental natural gas, waste gas burners, and related safety devices). Show tie -ins for planned future anaerobic digesters and any other potential uses of the biogas (if tie -ins would be upstream of biogas treatment and conditioning system).
Attachment 1
40 o Biogas treatment and conditioning system to remove hydrogen sulfide, siloxane, and moisture and to provide biogas boosting or compression.
Include all pressure relief and safety devices.
• Dimensional site plan showing biogas treatment system relative to site plan and plant access roads. Identify clearances around points of maintenance for major equipment and access for media replacement.
• Dimensional drawings showing biogas treatment system plan layout and at least two sections/elevations. Include proposed electrical and control panel locations.
• Manufacturer’s budgetary cost proposal(s) for major system package(s) • Manufacturer’s cut sheets with make/model/size identified for proposed biogas treatment equipment and waste gas flares
Assumptions
• P&IDs prepared in this phase focus on the process mechanical and safety elements and may exclude ACS network connections and alarms. • Workshop with the City will be held virtually. The Consultant is to prepare meeting minutes.
Meetings and Workshops
• DIM #1 Workshop
Deliverables
• Draft and Final DIM #1
b. DIM #2 – Power Generation and Emissions Controls
Consultant will prepare a design information memorandum that progresses the design of the recommended power generation system and emissions control equipment from the conceptual information that resulted from completion of Task B.4.a. Consultant will evaluate two different makes/models of equipment recommended under Task B.4.a for feasibility assessment.
The DIM should inc lude recommendations for final design and procurement approach and schedule consistent with the City’s procurement requirements, engineering needs, and requirements to obtain permits and approvals in a timely manner. Consultant must obtain written vendor p roposals addressed to the City of Sunnyvale for at least two competitive vendor packages. Contents of these packages are to include: description of equipment, instrumentation and controls, bill of materials, list of services included and excluded, cut sheets of all equipment (including size, weight, energy generation, heat generation, air emissions), biogas pre-treatment requirements, dimensional layout drawings, P&IDs, O&M requirements for major equipment (including estimated annual outage durations and minor and major overhauls, as applicable), warranty terms, and budgetary quotes. Provide sufficient information that would support pre - selection (i.e., sole source specification) of one package over the other, to meet air permitting, project schedule, and design certainty needs.
Attachment 1
41 DIM #2 contents to include:
• Description of the recommended power generation and emissions control technology, including equipment types and optional/customizable elements • Draft process and information diagrams, including:
o Power generation equipment, including all pressure relief and safety devices
o Emissions control equipment, including all pressure relief and safety devices
• Dimensional site plan showing buried and aboveground facilities proposed for location outdoors relative to site plan and plant access roads; identify minimum clearances around points of maintenance for major equipment • Dimensional subarea drawings showing indoor system plan layout plus sections/elevations for equipment proposed for location inside the existing Power Generation Building, including proposed heat recovery equipment and electrical and control panel locations; identify minimum clearances around points of maintenance for major equipment
• Manufacturer’s cut sheets with make/model/size and air emissions f or recommended power generation and BACT equipment; include cut sheets for heat recovery equipment associated with power generation system • Manufacturer’s budgetary cost proposal(s) for major system package(s) Assumptions
• City will pre-select one make/model of engine (or other power generation and heat recovery equipment) upon which the final design documents and air permitting will be based using the information in DIM #2. • P&IDs prepared in this phase focus on the process mechanical and safety elements and may exclude supervisory control and data acquisition (SCADA) network connections and alarms.
• Meetings and workshops will be held virtually. The Consultant is to prepare meeting minutes.
Meetings and Workshops
• DIM #2 Workshop
• Procurement Strategy Selection Meeting
Deliverables
• Draft and Final DIM #2
c. DIM #3 – Heat Recovery and Distribution
Consultant will prepare a design information memorandum that progresses the design of the recommended heat generation, heat recovery, and hot-water loop system from the conceptual information that resulted from completion of Task Attachment 1
42 B.4.a. Consultant will confirm that design requirements for the recommended heat recovery system are consistent with the specific equipment recommended in DIM #2.
DIM #3 contents to include:
• Description of the recommended heat recovery system modifications, including equipment types and optional/customizable elements for new/replacement equipment and components
• Draft process and information diagrams, including:
o Hot-water loop schematic showing all heat sources and uses, including existing and planned future boilers, heat exchangers (water -to-water, water-to-sludge, water -to-air), expansion tanks, pressure -regulating valves, pressure relief valves, and safety devices
o Detailed schematic for heat recovery equipment associated with the recommended combined heat and power facility, including all boilers expansion tanks, pressure-regulating valves, pressure relief valves, and safety devices
• Dimensional site plan showing buried and above ground piping and facilities associated with the hot-water heat loop; identify minimum clearances around points of maintenance for major equipment
• Dimensional subarea drawings showing plan layouts for new heat generation equipment not otherwise shown in DIM#2 drawings (e.g., boilers), including electrical and control panel locations; identify minimum clearances around points of maintenance for major equipment
• Manufacturer’s cut sheets with make/model/size and a ir emissions for recommended new/replacement boilers and other recommended heating equipment; if evaporative cooling (or other cooling equipment) is necessary, include cut sheets for this equipment
• Manufacturer’s budgetary cost proposal(s) for major equipment or system package(s)
Assumptions
• P&IDs prepared in this phase focus on the process mechanical and safety elements and may exclude SCADA network connections and alarms. • Meetings and workshops will be held virtually. The Consultant is to prepare meeting minutes.
Meetings and Workshops
• DIM #3 Workshop
Deliverables
• Draft and Final DIM #3
3. Design Development
Attachment 1
43 a. General
Consultant will perform all work including, but not limited to, the following:
civil engineering, environmental engineering, electrical engineering, mechanical engineering, structural engineering, architecture, land surveying, geotechnical, instrumentation and controls, and related work necessary to prepare sets of plans and specifications suitable for Public Works bidding that are compliant with all applicable requirements. Plans and technical specifications must be stamped and signed by the Engineer of Record. The plans and specifications must be coordinated with the front-end template, which will be provided by the Construction Management Consultant and completed by the Consultant. All submittals must be in both digital and hard-copy format.
Plans and specifications must not have any statements obligating the City to do anything other than what is stated in the Cit y’s standard construction contract.
The plans and specifications must provide sufficient detail to result in a high - quality product while allowing competitive pricing where possible and appropriate. The bid documents must also provide options to the contr actor, where appropriate, to obtain the same high level of quality for the best bid price.
Plans and specifications must be readily biddable and objective, avoiding use of subjective terms, such as “performing work to the satisfaction of the City.” Proprietary products or services must be avoided unless there are no comparable alternatives.
Plans and details must generally be to-scale unless not-to-scale drawings provide better information. Match lines must be provided as necessary. All plan sheets must be organized and coordinated for clarity during construction. The horizontal and vertical control established in the 2016 Master Plan must be used. All relevant CEQA mitigation measures must be incorporated into the design, plans, and specifications. Design must maintain consistency with the permit application, once submitted.
Consultant must comply with all applicable laws, regulations, and best practices.
The design provided must be robust, with enough redundancy to maintain reliable and effective functioning while using passive control systems, when able, if active control systems fail. The entire project must address comprehensive subsystems that provide reliability and flexibility of operation, greenhouse gas reduction, and compliance with all relevant laws, rules, regulations, ordinances, codes, permits, and foreseeable future revisions to these conditions.
All access must be designed to meet the latest City standard details. The design must harmonize with elements of the Master Plan Update and P EIR, including overall systems planning and layout, power generation and distribution, ACS and control center, and related systems. Instrumentation and control design must follow the City’s ACS Standards, which will be updated by PMC in 2023. b. Design Steps
Design Development must include the following steps:
• 30% Design
Attachment 1
44 • 60% Design
• 90% Design
• 100% Design
Bid documents will be produced under Task C.3.i–Bid Documents Attachment 1
45 Each design package must be submitted in accordance with the calendar included in the Project Management Plan delivered under Task A1. Design review process will adhere to the following diagram.
• Designer submits deliverable
Week 1
Week 2
• Designer provides workshop materials to City/PMC
• Designer holds pre-call with Design Manager and Public Works staff
• Designer leads design workshop with City/PMC
Week 3
Week 4
• Reviewers return comments to Design Manager
• Design Manager compiles and resolves conflicting comments
• Design Manager returns comments to Designer
Week 5
• Designer returns responses to City/PMC comments
Week 6
• City/PMC evaluate acceptability of Designer responses Week 7
• Disagreements about comments are resolved
Week 8+
Note, the continual operation of the WPCP and permit compliance is of greatest importance. Any work done on-site, including all planning and design, must be done in a manner to not disrupt the operation of the WPCP.
c. Format
The City’s standard plan format must be used (24×36 inches nominal). Consultant must also submit a 3D model at each stage of design. The specifications must be in Construction Specifications Institute (CSI) standard format (8.5×11 inches nominal) bound. Plans must be organized in logical layers.
Hard-copy submittals must consist of two sets of full-sized plans, 12 sets of half- sized plans, and 14 copies for reports, specifications, and other material. If Attachment 1
46 | P a g e
Building Department review is needed, an additional two sets of full -sized plans and specifications must be provided at the 90% and 100% design stages. Digital submittals must be submitted via e-Builder in both PDF and native file format.
Files exceeding 100 megabytes (MB) must be broken up into smaller files. PDF files must include bookmarks to all section and subsection headers. d. PG&E Coordination
Modifications to the electric utility connections and power meter at the Power Generation Building are anticipated. The Consultant will coordinate with PG&E’s project representative to confirm utility requirements for the design. The Consultant will design the utility interconnection system in accordance with PG&E and City requirements.
If periodic power export is forecasted, then negotiation of a Power Purchase Agreement between the City and PG&E would be necessary.
Consultant will meet with PG&E, as necessary, to confirm PG&E requirements for interconnect agreement, approximate schedule for securing PG&E approvals, and any specific requirements fo r safety/interconnect equipment to support all recommended future operational mode(s) as part of the replacement CHP facility.
Consultant must schedule the first meeting with PG&E prior to submittal of Draft DIM #2.
e. 30% Design
Given the critical nature of these facilities, the City requires significant details as part of the 30% design. Consultant must provide comprehensive P&IDs — completed to a 90% level —and a thorough review of the control strategies and operations implications through facilitation of a reliability, operability, and process hazard analysis of the facilities being implemented and their integration with existing infrastructure and controls. Outputs from this phase must include:
• 30% Design Workshop
• Preliminary plans and profiles, including cover sheet and plan sheets with base mapping and all existing utilities
• Plan cover sheet template to be provided by the City
• Contractor mobilization area(s) and construction traffic routing • Preliminary details
• General process schematics
• Detailed description of special construction requirements and constraints required to minimize the impacts of construction on continuous and safe operation of existing facilities
• Survey control plan with vertical and horizontal controls description, monuments, and benchmarks
• Sizing and number of facility improvement components, including piping, Attachment 1
47 | P a g e
mechanical, electrical, instrumentation, and support equipment • Cut sheets, model numbers, and curves for equipment/appurtenances • Preliminary construction schedule
• 30% cost estimates
• List of facilities belonging to PG&E, AT&T, Comcast Cable, and others; identify utility facilities that will need to be adjusted and/or relocated as a result of the proposed construction
• Determination if the project construction activities a re covered under the NPDES Construction General Permit; if they are covered, determine the project type and risk level and then prepare a brief memo that summarizes the project classification
The plans must clearly show the entire site, relevant surrounding areas, and the following at a minimum:
• Underground utilities:
o Sanitary lines, laterals (as necessary), manholes, or cleanouts o Storm drainage lines, laterals (as necessary), manholes, catch basins, or inlets
o Water lines, laterals, valve boxes, hydrants, relief valves, irrigation lines, heads, valves, wiring, other components
o Electrical, communications, gas and other power lines, other underground, utilities lines, boxes, vaults
• Surface features:
o Existing structures
o Concrete pavement, driveways, and emergency access routes o Survey monuments and boxes, benchmarks
o Sufficient elevation contours and/or spot elevations to determine earthwork quantities, drainage, and access
o Buildings, appurtenances, utility poles, other features o Trees, shrubs, and other surface features
• Overhead features in affected area:
o Signage, benches, amenities
o Tree canopies, vegetation
o Overhead wires or obstructions
o Other overhead features or obstructions
• Contaminants either in buildings, improvements, pavement markings, or underground
• Site access for construction
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• Process/Mechanical
o Dimensional plans and sections
o Standard mechanical details
- 90% complete P&IDs, including all equipment, instrumentation, network connections, controls, alarms, ambient monitors, and all safety devices
• Preliminary equipment list
• General equipment arrangement plans and major sections • Major facility dimensions
• Preliminary drafts of major specifications
• Preliminary control strategy narratives
• National Fire Protection Agency (NFPA) 820 Guidelines review for project specifics
• Structural/Demolition
o Standard structural details
o Structural foundation plans and sections
o Final structural design criteria
o Structural general notes and standard details
o General demolition plans
o Specification index and boilerplate specification section drafts • Electric power
o Review of site power system and City Standards for electric power systems
o Preliminary site power plans
o Preliminary facility single-line power diagrams
• Instrumentation and Controls
o Control system architecture and integration with existing system o Preliminary control strategies and loop descriptions, including formulas and preliminary setpoints for alarms
f. 60% Design
60% design development must include incorporation of power systems elements, ACS elements, and site and architectural elements that coordinate future anticipated improvements and access needs.
All plan sheets must be started and included as part of the submittal for this phase. Outputs from this phase must include the following:
Plans
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• Cover Sheet – title, sheet index, vicinity map, location maps, notes, brief description of contractor’s scope of work, horizontal and vertical control, graphical scale, other information, as necessary
• Layout of new facilities
• Details and sections
• Yard piping and duct bank plans
• Paving and grading
• Process/Mechanical
o Demolition drawings
o Equipment arrangement plans, sections, and details
o Specifications for vendor review
• Structural/Demolition
o Structural plans, sections, and details
o Demolition plans, sections, and details
o Preliminary rebar detailing
o Specifications
• Electric Power
o WPCP power single-line drawings
o Process area single-line drawings
o Electrical room plans and equipment sections
o Schematic site power plans
o Specifications
• Instrumentation and Controls
o ACS system architecture and integration with existing system o ACS input/output (I/O) on P&IDs
o Control schematics
o I/O and instrument index
o Final control strategies and loop descriptions
o Specifications
Specifications
• Technical specifications
• Description of each item on bid schedule with requirements • Completed front-end specification template
• Bid schedule
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• Engineer’s construction cost estimate
• Construction schedule
Other
• Responses to City’s review comments
g. 90% Design
Consultant must develop the 60% design submittal into 90% design plans, specifications, and cost estimates. All comments from the previous submittal must be resolved and incorporated. Design must include:
Plans
• All information included in previous submittals
• Process/Mechanical
o Equipment and piping plans, sections and details
• Electric Power
o Site power and lighting plans
o Process area power, communication, and lighting plans o Electrical, building, and equipment elevations
• Instrumentation and Controls
o Comprehensive P&IDs
o Control and fiber diagrams
o Control single-line diagrams
o Control panel details
o Instrumentation installation details
Specifications
• Technical Specifications
• Description of each item on bid schedule with requirements • Completed front-end specification template
• Bid schedule
• Engineer’s construction cost estimate
• Construction schedule
Other
• Responses to City’s review comments
h. 100% Design
All comments from the previous submittal must be resolved and incorporated Attachment 1
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prior to submittal. Hard-copy submittals must consist of two sets of full -sized plans, and two copies for reports, specifications, and other materials. 100% design must include:
• All information included in the 90% design
• Completed Divisions 0 and 1 specifications:
o Final Bid Schedule
o Tabulation of quantities of all work
o Final engineer’s construction cost estimate in the form of the Bid Schedule, (along with supporting documents not part of the Bid Package) o Final list of submittals
o Recommendation for allowed construction time period
o Final list of information available to bidders with disclaimer Plans and technical specifications shall be coordinated with front-end specifications. Front-end specification template will be provided by the City and completed by the Consultant.
i. Bid Documents
All comments from the previous submittal must be resolved and incorporated.
Hard-copy submittals must consist of two sets of full-sized plans, and two copies for reports, specifications, and other materials. Bid documents must include:
• Complete sets of plans, stamped, and signed on each sheet by the Engineer of Record
• Complete front-end documents stamped and signed on the Table of Contents sheet by the Engineer of Record; if there is more than one Engineer of Record, stamp and sign the Table of Contents sheet for only the section(s) that apply to each engineering discipline
• Certification of Peer Review signed that the entire Bid Package was reviewed and is recommended for Public Works bidding (not incorporated with Bid Package)
• Digital copy of all work products and supporting work • Structural calculations, energy efficiency worksheets, and related work Assumptions
• PMC will lead pre-negotiation of vendor equipment packages Meetings and Workshops
• 30%, 60%, 90%, 100% design review workshops
Deliverables
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• 30%, 60%, 90%, 100% and bid documents (drawings, specifications, cost estimates, schedules, and other documents outlined above) • Responses to comments log for each round of City/PMC review
4. Engineering Services During Construction
a. Bidding Services
Consultant to respond to all Requests for Information in a timely manner, attend pre-bid meeting, and prepare addenda as necessary. All communications must be directed through the City.
Consultant to participate in pre-bid meeting and site walk, and collaborate with PMC to prepare materials for these meetings.
Conformed Documents will be prepared by the Consultant, incorporating all addenda to the bid documents. Contractor must sign off on conformed documents as part of the Conformed Document process. City will provide reproduction services. Deliver conformed documents in PDF and native file form. b. Construction Support Services
The Construction Management Consultant (CMC)—in conjunction with the City’s Public Works staff—will have primary responsibility for construction management and inspection. The Consultant’s point of contact must be the CMC, not the contractor. The Consultant must provide the following services at a minimum:
• Respond to Requests for Information (RFIs), clarify the plans and specifications (where appropriate), or provide revisions or additional detail, where necessary.
• Review and respond to all submittals.
• Attend pre-construction meeting, and periodic construction meetings and field inspection for final completion as determined by the City. All other required on- site meetings must be considered necessary and, based on the competency and adequacy of the contract documents, are therefore the responsibility of the Consultant.
• Prepare As-Built Drawings based upon redlines provided by contractor. • Review proposed substitutions for conformance to drawings and technical specifications, if any.
• Review and make recommendations on proposed changes to the contract (Request for Quotation/Contract Change Order).
• Provide coordination and oversight related to equipment testing, integration, commissioning and start -up (all documentation of t hese events must be submitted to the City by the Consultant).
• Participate in testing, commissioning, integration and documentation process. • Participate in the final inspection and development of the punch lists.
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• Participate in ‘Lessons Learned’ meetings.
c. O&M Manual Updates
The Consultant must produce an updated Area Procedure and Expectations (APE) section to the City’s existing electronic O&M Manual for the new facilities installed as a result of construction of the design developed under Task E (i.e., including the new power generation system, biogas treatment system, and heat recovery system). APE sections must include:
• Process overview and objectives
• Design criteria
• Process parameters and performance goals
• Key performance indicators
• Process control variables and parameters
• Process control decisions
• Process control response
• Process control observations
• Sampling and data recording
• Situational response (links to Standard Operating Procedures by others) • Duties and/or expectations of the O&M staff working within each area The updated APE must be formatted to be suitable for inclusion in the existing electronic O&M manual. The Consultant must include template forms and spreadsheets for standardizing O&M and control. A Draft and Final APE report must be prepared. The Consultant must plan for two meetings/presentations with City staff in association with this subtask.
D. Environmental Documentation and Permitting
1. CEQA Compliance Strategy
Because of the changes in CEQA requirements, the expected changes to project size and scope from the Master Plan Update, and the length of time since the 2016 Program Environmental Impact Report (EIR) was certified, it is anticipated that a CEQA document will be required for the Master Plan Update. Consultant will compare the project descriptions resulting from the Master Plan Update to those from the original Master Plan, review the PEIR and its subsequent addenda, and propose a CEQA compliance strategy for the proposed Master Plan Update.
Consultant will produce a table that summarizes the Master Plan Update’s changes to the original Master Plan and identifies potential changes to impacts assessed in the PEIR. Consultant will propose the appropriate level of CEQA documentation required.
Assumptions
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• Meetings and workshops with the City and PMC will be held virtually.
Deliverables
• Draft and Final CEQA Compliance Strategy Memo
2. PEIR Addendum
If supported by the analysis performed in Task D.1, Consultant will prepare a PEIR Addendum to describe the changes made from the original Master Plan with the Master Plan Update, present an evaluation of the environmental impacts in comparison to the impacts disclosed in the PEIR, and provide appropriate mitigation measures applicable to the impacts of Master Plan Update.
If the analysis performed in Task D.1 indicates that a more extensive CEQA process is required, the City will authorize Option Task E.4.
Assumptions
• Consultant will not be responsible for filing documents/notices with the State Clearinghouse and Santa Clara County Recorder
• Certification will occur at a regularly scheduled City Council meeting • Consultant will assist the City with Assembly Bill 52 (Native Americans:
CEQA) compliance
• Single addendum will cover both the Master Plan Update and the Cogeneration Upgrade Design
Meetings and Workshops
• Call to review City/PMC comments on Administrative Draft PEIR Addendum Deliverables
• Administrative Draft, Backcheck Draft, and Public Draft PEIR Addendum • Notice of Completion and Notice of Availability
• Final PEIR Addendum
• Statement of Findings/Statement of Overriding Conservation for City Council agenda item
• Notice of Determination
• Responses to comments log for each round of City/PMC review of the PEIR
3. Bay Area Air Quality Management District Permitting—Food Waste Authority to Construct (ATC)
The Sunnyvale WPCP operates in accordance with BAAQMD Major Facility Review Permit #A0733, commonly referred to as Title V. Emissions of particul ate matter, organic compounds, sulfur dioxide, hydrogen sulfide, mono -nitrogen oxides, and carbon monoxide are regulated under this permit.
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The acceptance of imported food waste and treatment within the WPCP constitutes a modification of the wastewater tre atment process; thus, a permit application must be submitted to BAAQMD to address the changes (refer to the Co-Digestion Preliminary Investigation [Yorke] Available Documents, Section V). Consultant is responsible for preparing all information and submittals necessary to obtain this permit.
Assumptions
• PMC will lead negotiation and correspondence with BAAQMD. • Any physical upgrades required by the permit can be deferred until implementation of the appropriate capital improvement project. • ATC needed for food waste is independent from the ATC needed for the Cogeneration Project.
Meetings and Workshops
• Task kickoff
• Presentation of Draft permit application to the City
• Presentation of Final permit application to BAAQMD
Deliverables
• Strategic schedule of permitting activities to obtain the ATC for food waste import
• Draft ATC application regarding food waste import
• Response-to-comments table for Draft ATC application regarding food waste import
• Final ATC application regarding food waste import
• Draft and Final letter responses to BAAQMD comments on the submitted application
4. BAAQMD Permitting – Cogeneration Upgrade ATC
The Sunnyvale WPCP operates in accordance with BAAQMD Major Facility Review Permit #A0733, commonly referred to as Title V. Emissions of particulate matter, organic compounds, sulfur dioxide, hydrogen sulfide, mono -nitrogen oxides, and carbon monoxide are regulated under this permit. Because the Cogeneration Project is anticipated to include new/replacement emissions sources o r modifications to existing sources, issuance of an ATC and a Title V Minor Modification from BAAQMD is expected. Consultant is responsible for confirming this assumption. Consultant must prepare all information and submittals necessary to obtain permits and approvals from BAAQMD.
Consultant must prepare a plan for air permitting and compliance activities associated with the Cogeneration Upgrade. This plan must include a schedule of meetings with BAAQMD showing how information and approvals will be obtained in in advance of critical milestone dates for design and construction of the Cogeneration Attachment 1
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Upgrade Project. The plan will identify when final equipment make/model decisions must be made. The Consultant must draft the permit application(s) and coordinate with the City to finalize.
Assumptions
• PMC will lead negotiation and correspondence with BAAQMD. • ATC needed for the Cogeneration Project is independent from the ATC needed for food waste import and treatment.
Meetings and Workshops
• Task kickoff
• Presentation of Draft permit application to City
• Presentation of Final permit application to BAAQMD
Deliverables
• Strategic schedule of permitting activities to obtain the ATC for cogeneration system modifications
• Draft ATC application for cogeneration system modifications • Response-to-comments table for Draft ATC application cogeneration system modifications
• Final ATC application cogeneration system modifications • Draft and Final letter responses to BAAQMD comments on the submitted application
E. Optional Tasks
1. Technical Documentation for Grant and Loan Applications (allowance) Synthesize the technical information already scoped under other subtasks and prepare it in a format to support grant and loan applications to be developed by the City. During negotiations with the successful Consultant, the City will identify an appropriate budgetary allowance for this support activity.
2. Master Planning of Renewable Energy Projects
Assess opportunities to incorporate renewable energy production and/or storage into the Program. Using publicly available information, identify and evaluate renewable energy and peak shaving project alternatives for photovoltaic (solar) and wind - generated renewable electricity, which could be sited within or adjacent to the WPCP property. Consultant-led activities to include:
• Develop screening and evaluation criteria (e.g., siting/setbacks, permitting and approvals, potential environmental/wildlife impacts, constructability, access to energy grants/loans, approach to financin g and ownership, estimated power generation/storage capacity, capital and O&M costs, and comparative life-cycle costs).
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• Characterize energy use using typical days, electric demand patterns, and electric pricing periods to accurately characterize demands for purposes of estimating operating costs in each energy supply plan.
• Develop up to three alternatives for evaluation for each project type (solar, wind). Recommend most feasible technologies, location(s), and installation size(s). Specific considerations and assumptions:
o Solar – Review public insolation resource data (e.g., state maps) and assess the overall potential of the Sunnyvale WPCP. Evaluate alternative solar array technologies (e.g., tracking vs. fixed array), feasible locations on-site, shade impacts, and estimate annual energy production for each alternative at an assumed solar radiation distribution. o Wind – Review public wind data (e.g., state level wind maps) and prospecting level atmospheric model outputs from wind modeling vendors. Estimate annual energy production at a high level based on an assumed wind speed distribution and appropriate wind turbine power curve. Site access and constructability considerations to include identification of a potential access path to the project site for a wind turbine generator (WTG) nacelle and blade truckload, and other necessary construction equipment. Consider permitting/code restrictions regarding turbine height, size, and proximity to airports, airstrips, and known helipads. Review potential impacts to weather and navigational radar and military impacts based on the results from preliminary screening tools available from the Federal Aviation Administration (FAA) Obstruction Evaluation / Airport Airspace Analysis service. o Estimate the number of annual days per typical day to extrapolate to annual operating costs and savings (compared to utility purchase) in a 20- year cash flow pro forma model. Consult with PMC to identify financial planning parameters and assumptions.
o Search for applicable available grants and other subsidy programs that may be used to defray the cost of new facilities.
o Conduct a workshop with the City to review and evaluate alternative energy production options and to finalize project descriptions for any/all such projects if selected.
o Incorporate results into the Draft and Final Master Plan Update, site electrical design plan, and associated implementation plan (Task III.B.6).
3. Evaluation of Phase 5 Projects (allowance)
The following projects were previously identified as potential future needs in Phase 5; however, they are not currently funded in the Cleanwater Program budget:
• Membrane filtration
• Denitrification filters (e.g., to achieve a potential future total nitrogen, TN limit of 3 mg/L)
• Biosolids post-processing (e.g., dryer)
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• Ozone disinfection
• Phosphorous recovery
The reason these projects are not currently funded is because of the high degree of uncertainty regarding the core driver (e.g., regulatory, economic) or because the projected need date was well beyond a 20 -year planning horizon. If the Consultant’s analysis suggests a high likelihood that any of the aforementioned projects may need to be constructed prior to 2042, the Consultant will include the project in the WPCP site plan (Task III.B.5) and the CIP implementation plan (Task III.B.6).
4. Subsequent PEIR
If supported by the analysis performed in Task D.1, Consultant will prepare a Subsequent PEIR, in accordance with CEQA Guidelines. The Subsequent PEIR will address substantial changes in the Master Plan Update that will req uire major revisions to the PEIR because of new significant environmental effects or a substantial increase in the severity of previously identified significant effects.
The Subsequent PEIR will address the environmental setting, regulatory setting, and direct, indirect, and cumulative impacts for the resource areas listed in the CEQA Environmental Checklist that may be affected by the Program. For any significant impacts, the Consultant will identify potential mitigation measures to reduce the impact to a less than significant level to the extent feasible. The Subsequent PEIR will include a mitigation and monitoring plan for any impacts that cannot be reduced.
The Consultant will prepare an Administrative Draft Subsequent PEIR, Backcheck Review Draft Subseq uent PEIR, and Public Draft Subsequent PEIR, including all appendices, supporting figures and graphics, data, and supporting information. The City and PMC will review the documents and provide comments for each internal draft and the Consultant will provid e responses to comments. The Consultant will be responsible for developing a strategy to identify and respond to comments received during the public review period, tracking comments, and developing responses, which will be turned into a chapter or appendix to the Final Subsequent PEIR.
At appropriate times in the CEQA process, the Consultant will be responsible for preparing and circulating the Notice of Preparation, Notice of Completion, and Notice of Determination, and filing appropriate documentation with the State Clearinghouse and Santa Clara County Recorder. For the scoping and public meetings for the Draft Subsequent PEIR, the Consultant will coordinate pre -meeting planning activities; define meeting objectives and format; prepare notifications, handouts, poster boards, presentations, and other presentation materials; assist presenters with presentation materials; coordinate meeting logistics; attend these meetings; and prepare a scoping comment summary. The Consultant will prepare pre sentation materials for project approval at a City Council meeting, along with draft materials for City Council resolution approving the project, its findings, and mitigation and monitoring plan.
Assumptions
• Price for this task represents the additional effort to complete a Subsequent PEIR (compared to an addendum).
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• Meetings and workshops with the City and PMC will be held virtually. • Consultant will be responsible for filing documents/notices with State Clearinghouse and Santa Clara County Recorder.
• Certification will occur at a regularly scheduled City Council meeting. • Consultant will assist the City with Assembly Bill 52 (Native Americans:
CEQA) compliance.
Meetings and Workshops
• Workshop to present CEQA process and proposed schedule of activities, milestones, and meetings
• Workshop to present potential significant impacts and potential mitigation measures
• Public meeting to present the Draft Subsequent PEIR
• City Council meeting for project approval
Deliverables
• Strategic schedule of permitting activities
• Summary table of Master Plan Project changes
• Notice of Preparation
• Presentation materials for scoping meeting
• Summary of scoping comments
• Potential significant impacts and mitigation measures TM • Administrative Draft, Backcheck Draft, and Public Draft Subsequent PEIR • Summary of Public Draft Subsequent PEIR comments and draft responses • Notice of Completion
• Presentation materials for Draft Subsequent PEIR public meeting • Administrative Final, Backcheck Final, and Final Subsequent PEIR • Notice of Determination
• Statement of Findings / Statement of Overriding Conservation • Mitigation and Monitoring Plan
• Responses to comments log for each round of City/PMC review of the Subsequent PEIR
5. Cleanwater Center Strategic Assessment
The City of Sunnyvale planned to construct a new building complex, the Cleanwater Center (CWC), to replace the existing and aging Administration Building at the WPCP.
The CWC was planned to provide new facilities (e.g., laboratory, maintenance, operational controls, compliance) for various staff workgroups, including those displaced Attachment 1
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by current and planned construction projects. However, because of rising construction costs, additional funding is required to construct the CWC as originally planned. The CWC project has been deferred indefinitely until such funding can be secured. The City has developed a Temporary Facilities Plan for housing staff in the interim.
The City’s Temporary Facilities Plan currently consists of the following temporary facilities for housing staff:
• Nearby off-site location (725 Kifer Road)
• Temporary Modular Office Building (installed on-site as part of the Site Preparation Project)
• Relocated existing Compliance Trailer (installed on-site as part of the Site Preparation Project)
• Temporary Maintenance Building (constructed on-site as part of the Site Preparation Project)
With deferment of the CWC, a significant number of staff would remain in their current facilities under the plan, including staff in the following facilities:
• Laboratory Building
• Instrument Trailer
• Administration Building
While the Temporary Facilities Plan provides an interim path forward, the existing facilities are aging and may require functional renovations and structural improvements to extend their useful life.
Additionally, the currently planned location of the Conventional Activated Sludge Stage 2 (CAS-2) facilities (scheduled to begin construction in 2032) conflicts with the location of the Temporary Maintenance Building.
As an optional task under the Master Plan Update, Consultant will develop and evaluate alternatives for addressing issues associated with the existing administration and related temporary facilities.
At a minimum, Consultant will consider the following three alternatives:
• Renovate the existing building/facilities in-place
• Construct a scaled-back (less expensive) CWC
• Permanently move staff workgroups off site
Assumptions
• Condition assessment of the existing facilities is not included. • Assessment recommendations are concept-level in nature. • Workshops are to be held in-person.
Meetings and Workshops
• CWC Alternatives Definition Workshop
• CWC Strategic Assessment Results Workshop
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Deliverables
• CWC Strategic Assessment TM
IV. Preliminary Schedule
The Consultant is responsible to develop and maintain a detailed work breakdown structure and schedule as part of the Project Management Plan noted in Section III.A. Consultant to include a preliminary schedule in the proposal. The City’s preliminary milestone dates are as follows:
• NTP on awarded contract – December 2022
• Submittal of Major Deliverables:
o Final Combined Heat and Power Plan – September 2023
o Draft Master Plan Update Report – December 2023
o Final Master Plan Update Report – January 2025
o Preliminary Design – March 2024
o 60% Design – September 2024
• All permits and approvals received – December 2025
• Notice of Advertisement for construction – January 2026 V. Available Documents
• Additional Documents
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VI. Glossary of Abbreviations
• AACE International Association for the Advancement of Cost Engineering • ACS Automated Control System
• APE Area Procedure and Expectations
• ATC Authority to Construct
• BAAQMD Bay Area Air Quality Management District
• BACT Best Available Control Technology
• BCDC Bay Conservation and Development Commission
• BOD Biochemical Oxygen Demand
• CAD computer-aided drafting
• CAS conventional activated sludge
• CCT chlorine contact tank
• CEPT chemically enhanced primary treatment
• CEQA California Environmental Quality Act
• CHP combined heat and power
• CIP Capital Improvement Plan
• CMC construction management consultant
• CSI Construction Specifications Institute
• DIM design information memorandum
• DIR Department of Industrial Relations
• DMF dual media filters
• ECHP Electrical and Combined Heat and Power Plan
• EIR environmental impact report
• EPA U.S. Environmental Protection Agency
• FAA Federal Aviation Administration
• FGR fixed growth reactor
• FOG fats, oils, and grease
• GHG greenhouse gas
• HMI Human Machine Interface
• HVAC heating, ventilation, and air-conditioning
• I/O input/output
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• MB megabytes
• MGD million gallons per day
• MLE Modified Ludzack−Ettinger
• MW megawatts
• MWe megawatts electrical
• MWt megawatts thermal
• NFPA National Fire Protection Agency
• NPDES National Pollutant Discharge Elimination System • NTP notice to proceed
• O&M operation and maintenance
• OPCC opinions of probable construction cost
• PDF portable document format
• PE primary effluent
• PEIR Program Environmental Impact Report
• PFAS per- and polyfluoroalkyl substances
• PLC programmable logic controller
• PMC Program management consultant
• Program Sunnyvale Cleanwater Program
• PG&E Pacific Gas and Electric Company
• P&IDs Process and Instrumentation Diagrams
• RDT rotary drum thickener
• RFI Request for Information
• RNG renewable natural gas
• RWQCB Regional Water Quality Control Board
• SCADA supervisory control and data acquisition
• SCWP Sunnyvale Cleanwater Program
• SF Bay San Francisco Bay Region
• SIP Strategic Infrastructure Plan
• SMaRT Sunnyvale Materials Recovery and Transfer
• SND simultaneous nitrification-denitrification
• SWRCB State Water Resources Control Board
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• TDS total dissolved solids
• THM trihalomethane
• TIN total inorganic nitrogen
• TM technical memorandum
• TN total nitrogen
• USACE United States Army Corps of Engineers
• UV ultraviolet
• WPCP Water Pollution Control Plant, City of Sunnyvale • WTG wind turbine generator
Attachment 1
ID Task Name Duration Start Finish
1 A. Project Management 1222 days Wed 3/22/23 Fri 11/26/27 2 Notice to Proceed 0 days Wed 3/22/23 Wed 3/22/23
3 Kickoff Meeting 0 days Fri 3/31/23 Fri 3/31/23
4 General Project Management Activities 1206 days Wed 3/22/23 Wed 11/3/27 5 Draft Project Management Plan 0 days Tue 4/4/23 Tue 4/4/23 6 Final Project Management Plan 0 days Tue 4/25/23 Tue 4/25/23 7 Biweekly Progress Meetings 600 days Tue 3/28/23 Tue 7/15/25 69 Monthly Progress Meetings 585 days Tue 8/5/25 Tue 11/2/27 98 Weekly Check Ins 1195 days Mon 4/3/23 Mon 11/1/27
339 Monthly Invoices and Progress Reports 1195 days Fri 4/28/23 Fri 11/26/27 396 Support for City Council Sessions (Placeholder) 20 days Wed 2/28/24 Tue 3/26/24 397 B. Master Plan Update 520 days Wed 3/22/23 Tue 3/18/25 398 B1. Strategic Update 80 days Wed 3/22/23 Tue 7/11/23 399 PFAS and other CECs 60 days Wed 3/22/23 Tue 6/13/23 400 Evaluation 40 days Wed 3/22/23 Tue 5/16/23
401 Draft TM 0 days Tue 5/16/23 Tue 5/16/23
402 City Review 10 days Wed 5/17/23 Tue 5/30/23
403 Workshop 0 days Tue 5/23/23 Tue 5/23/23
404 Final TM 0 days Tue 6/13/23 Tue 6/13/23
405 Climate Change Resiliency and SLR Projection 70 days Wed 3/22/23 Tue 6/27/23 406 Evaluation 50 days Wed 3/22/23 Tue 5/30/23
407 Draft TM 0 days Tue 5/30/23 Tue 5/30/23
408 City Review 10 days Wed 5/31/23 Tue 6/13/23
409 Workshop 0 days Tue 6/6/23 Tue 6/6/23
410 Final TM 0 days Tue 6/27/23 Tue 6/27/23
411 Recycled Water Quality 60 days Wed 3/22/23 Tue 6/13/23 412 Evaluation 40 days Wed 3/22/23 Tue 5/16/23
413 Draft TM 0 days Tue 5/16/23 Tue 5/16/23
414 City Review 10 days Wed 5/17/23 Tue 5/30/23
415 Workshop 0 days Tue 5/23/23 Tue 5/23/23
416 Final TM 0 days Tue 6/13/23 Tue 6/13/23
417 Flow Management and Oxidation Ponds 60 days Wed 4/19/23 Tue 7/11/23 418 Evaluation 40 days Wed 4/19/23 Tue 6/13/23
419 Draft TM 0 days Tue 6/13/23 Tue 6/13/23
420 City Review 10 days Wed 6/14/23 Tue 6/27/23
421 Workshop 0 days Tue 6/20/23 Tue 6/20/23
422 Final TM 0 days Tue 7/11/23 Tue 7/11/23
423 Odor Management 60 days Wed 4/19/23 Tue 7/11/23
424 Evaluation 40 days Wed 4/19/23 Tue 6/13/23
425 Draft TM 0 days Tue 6/13/23 Tue 6/13/23
3/22
3/31
4/4
4/25
5/16
5/23
6/13
5/30
6/6
6/27
5/16
5/23
6/13
6/13
6/20
7/11
6/13
J S N J M M J S N J M M J S N J M M J S N J M M J S N J M M J S N J Half 2, 2022 Half 1, 2023 Half 2, 2023 Half 1, 2024 Half 2, 2024 Half 1, 2025 Half 2, 2025 Half 1, 2026 Half 2, 2026 Half 1, 2027 Half 2, 2027 Half 1, 2028 Sunnyvale Master Plan Update and Cogeneration Upgrade Design Project Schedule
Exhibit A-1
Attachment 1
ID Task Name Duration Start Finish
426 City Review 10 days Wed 6/14/23 Tue 6/27/23
427 Workshop 0 days Tue 6/20/23 Tue 6/20/23
428 Final TM 0 days Tue 7/11/23 Tue 7/11/23
429 B2. Flows and Loads 70 days Wed 3/22/23 Tue 6/27/23 430 Influent Flows and Loads 20 days Wed 3/22/23 Tue 4/18/23 431 Solids Flows and Loads 20 days Wed 3/22/23 Tue 4/18/23 432 Flows and Loads Workshop 0 days Tue 5/2/23 Tue 5/2/23 433 Capacity Analysis 20 days Wed 4/19/23 Tue 5/16/23
434 Draft Flows and Loads and Capacity TM 0 days Tue 5/16/23 Tue 5/16/23 435 City Review 10 days Wed 5/17/23 Tue 5/30/23
436 Capacity Analysis Workshop 0 days Tue 5/23/23 Tue 5/23/23 437 Final Flows and Loads and Capacity TM 0 days Tue 6/27/23 Tue 6/27/23 438 B3. Process Improvement 80 days Wed 6/28/23 Tue 10/17/23 439 Primary Treatment 42 days Wed 6/28/23 Thu 8/24/23
440 Evaluation 22 days Wed 6/28/23 Thu 7/27/23
441 Draft TM 0 days Thu 7/27/23 Thu 7/27/23
442 City Review 10 days Fri 7/28/23 Thu 8/10/23
443 Workshop 0 days Thu 8/3/23 Thu 8/3/23
444 Final TM 0 days Thu 8/24/23 Thu 8/24/23
445 Secondary Treatment 42 days Wed 6/28/23 Thu 8/24/23 446 Evaluation 22 days Wed 6/28/23 Thu 7/27/23
447 Draft TM 0 days Thu 7/27/23 Thu 7/27/23
448 City Review 10 days Fri 7/28/23 Thu 8/10/23
449 Workshop 0 days Thu 8/3/23 Thu 8/3/23
450 Final TM 0 days Thu 8/24/23 Thu 8/24/23
451 Filtration 80 days Wed 6/28/23 Tue 10/17/23
452 Evaluation 60 days Wed 6/28/23 Tue 9/19/23
453 Draft TM 0 days Tue 9/19/23 Tue 9/19/23
454 City Review 10 days Wed 9/20/23 Tue 10/3/23
455 Filtration and Disinfection Workshop 0 days Tue 9/26/23 Tue 9/26/23 456 Final TM 0 days Tue 10/17/23 Tue 10/17/23
457 Disinfection 80 days Wed 6/28/23 Tue 10/17/23
458 Evaluation 60 days Wed 6/28/23 Tue 9/19/23
459 Draft TM 0 days Tue 9/19/23 Tue 9/19/23
460 City Review 10 days Wed 9/20/23 Tue 10/3/23
461 Final TM 0 days Tue 10/17/23 Tue 10/17/23
462 Solids Thickening 60 days Wed 6/28/23 Tue 9/19/23
463 Evaluation 40 days Wed 6/28/23 Tue 8/22/23
464 Draft TM 0 days Tue 8/22/23 Tue 8/22/23
465 City Review 10 days Wed 8/23/23 Tue 9/5/23
6/20
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5/2
5/16
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Attachment 1
ID Task Name Duration Start Finish
466 Final TM 0 days Tue 9/19/23 Tue 9/19/23
467 Digestion 60 days Wed 6/28/23 Tue 9/19/23
468 Evaluation 40 days Wed 6/28/23 Tue 8/22/23
469 Draft TM 0 days Tue 8/22/23 Tue 8/22/23
470 City Review 10 days Wed 8/23/23 Tue 9/5/23
471 Final TM 0 days Tue 9/19/23 Tue 9/19/23
472 Digested Sludge Storage and Dewatering 60 days Wed 6/28/23 Tue 9/19/23 473 Evaluation 40 days Wed 6/28/23 Tue 8/22/23
474 Draft TM 0 days Tue 8/22/23 Tue 8/22/23
475 City Review 10 days Wed 8/23/23 Tue 9/5/23
476 Solids Handling Workshop 0 days Tue 8/29/23 Tue 8/29/23 477 Final TM 0 days Tue 9/19/23 Tue 9/19/23
478 B4. Support Systems Improvement 135 days Wed 6/28/23 Tue 1/2/24 479 Combined Heat and Power 100 days Wed 6/28/23 Tue 11/14/23 480 Evaluation 80 days Wed 6/28/23 Tue 10/17/23
481 Draft TM 0 days Tue 10/17/23 Tue 10/17/23
482 City Review 10 days Wed 10/18/23 Tue 10/31/23
483 Workshop 0 days Tue 10/24/23 Tue 10/24/23
484 Final TM 0 days Tue 11/14/23 Tue 11/14/23
485 Electrical Plan 40 days Wed 10/18/23 Tue 12/12/23
486 Evaluation 20 days Wed 10/18/23 Tue 11/14/23
487 Draft TM 0 days Tue 11/14/23 Tue 11/14/23
488 City Review 10 days Wed 11/15/23 Tue 11/28/23
489 Workshop 0 days Tue 11/21/23 Tue 11/21/23
490 Final TM 0 days Tue 12/12/23 Tue 12/12/23
491 Conveyance and Storage 100 days Wed 6/28/23 Tue 11/14/23 492 Evaluation 80 days Wed 6/28/23 Tue 10/17/23
493 Draft TM 0 days Tue 10/17/23 Tue 10/17/23
494 City Review 10 days Wed 10/18/23 Tue 10/31/23
495 Workshop 0 days Tue 10/24/23 Tue 10/24/23
496 Final TM 0 days Tue 11/14/23 Tue 11/14/23
497 Automated Control System 85 days Wed 9/6/23 Tue 1/2/24 498 ACS Kickoff Meeting 0 days Wed 9/6/23 Wed 9/6/23
499 ACS Current Assessment and Gap Analysis 15 days Wed 9/6/23 Tue 9/26/23 500 Draft TM - ACS Assessment and Gap Analysis 0 days Tue 9/26/23 Tue 9/26/23 501 City Review 10 days Wed 9/27/23 Tue 10/10/23
502 ACS Current Assessment and Gap Analysis Meeting 0 days Tue 10/3/23 Tue 10/3/23 503 Evaluation - ACS Improvement Recommendations 15 days Wed 10/11/23 Tue 10/31/23 504 Draft TM - ACS Improvement Recommendations 0 days Tue 10/31/23 Tue 10/31/23 505 City Review 10 days Wed 11/1/23 Tue 11/14/23
9/19
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Attachment 1
ID Task Name Duration Start Finish
506 ACS Improvement Recommendations Meeting 0 days Tue 11/7/23 Tue 11/7/23 507 Evaluation - ACS Plan 15 days Wed 11/15/23 Tue 12/5/23 508 Draft TM -ACS Plan 0 days Tue 12/5/23 Tue 12/5/23
509 City Review 10 days Wed 12/6/23 Tue 12/19/23
510 ACS Plan Workshop 0 days Tue 12/12/23 Tue 12/12/23
511 Final TM 0 days Tue 1/2/24 Tue 1/2/24
512 B5. Site Planning 100 days Wed 6/28/23 Tue 11/14/23 513 Evaluation 100 days Wed 6/28/23 Tue 11/14/23
514 Site Layout Workshop 0 days Tue 11/14/23 Tue 11/14/23 515 B6. Implementation Planning 315 days Wed 1/3/24 Tue 3/18/25 516 Evaluation 40 days Wed 1/3/24 Tue 2/27/24
517 Draft Master Plan Update Report 0 days Tue 2/27/24 Tue 2/27/24 518 City Review 10 days Wed 2/28/24 Tue 3/12/24
519 Implementation Plan Workshop 0 days Tue 3/5/24 Tue 3/5/24 520 Final Master Plan Update Report 0 days Tue 3/18/25 Tue 3/18/25 521 C. Cogeneration Upgrade 1036 days Wed 11/15/23 Wed 11/3/27 522 C1. Documentation of Existing Conditions 120 days Wed 11/15/23 Tue 4/30/24 523 Supplemental Topo and Planimetric Survey 40 days Wed 11/15/23 Tue 1/9/24 524 Supplemental Subsurface Utility Mapping 40 days Wed 3/6/24 Tue 4/30/24 525 Geotechnical Characterization 60 days Wed 11/15/23 Tue 2/6/24 526 Evaluation 40 days Wed 11/15/23 Tue 1/9/24
527 Draft Report 0 days Tue 1/9/24 Tue 1/9/24
528 City Review 10 days Wed 1/10/24 Tue 1/23/24
529 Final Report 0 days Tue 2/6/24 Tue 2/6/24
530 Hazardous Material Assessment 60 days Wed 11/15/23 Tue 2/6/24 531 Evaluation 40 days Wed 11/15/23 Tue 1/9/24
532 Draft Report 0 days Tue 1/9/24 Tue 1/9/24
533 City Review 10 days Wed 1/10/24 Tue 1/23/24
534 Final Report 0 days Tue 2/6/24 Tue 2/6/24
535 Structural and Seismic Assessment 60 days Wed 1/24/24 Tue 4/16/24 536 Evaluation 40 days Wed 1/24/24 Tue 3/19/24
537 Draft Report 0 days Tue 3/19/24 Tue 3/19/24
538 City Review 10 days Wed 3/20/24 Tue 4/2/24
539 Workshop 0 days Tue 3/26/24 Tue 3/26/24
540 Final Report 0 days Tue 4/16/24 Tue 4/16/24
541 C2. Preliminary Design 80 days Wed 11/15/23 Tue 3/5/24 542 DIM 1 - Biogas Treatment and Handling 60 days Wed 11/15/23 Tue 2/6/24 543 DIM Development 40 days Wed 11/15/23 Tue 1/9/24
544 Draft DIM 0 days Tue 1/9/24 Tue 1/9/24
545 City Review 10 days Wed 1/10/24 Tue 1/23/24
11/7
12/5
12/12
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Attachment 1
ID Task Name Duration Start Finish
546 Workshop 0 days Tue 1/16/24 Tue 1/16/24
547 Final DIM 0 days Tue 2/6/24 Tue 2/6/24
548 DIM 2 - Power Generation and Emissions Controls 70 days Wed 11/15/23 Tue 2/20/24 549 DIM Development 50 days Wed 11/15/23 Tue 1/23/24
550 Draft DIM 0 days Tue 1/23/24 Tue 1/23/24
551 City Review 10 days Wed 1/24/24 Tue 2/6/24
552 Workshop 0 days Tue 1/30/24 Tue 1/30/24
553 Final DIM 0 days Tue 2/20/24 Tue 2/20/24
554 DIM 3 - Heat Recovery and Distribution 80 days Wed 11/15/23 Tue 3/5/24 555 DIM Development 60 days Wed 11/15/23 Tue 2/6/24
556 Draft DIM 0 days Tue 2/6/24 Tue 2/6/24
557 City Review 10 days Wed 2/7/24 Tue 2/20/24
558 Workshop 0 days Tue 2/13/24 Tue 2/13/24
559 Final DIM 0 days Tue 3/5/24 Tue 3/5/24
560 C3. Design Development 440 days Wed 3/6/24 Tue 11/11/25 561 PG&E Coordination 440 days Wed 3/6/24 Tue 11/11/25
562 30% Design 110 days Wed 3/6/24 Tue 8/6/24
563 Design Development 80 days Wed 3/6/24 Tue 6/25/24
564 Design Submittal 0 days Tue 6/25/24 Tue 6/25/24
565 City Review 20 days Wed 6/26/24 Tue 7/23/24
566 Workshop 0 days Tue 7/9/24 Tue 7/9/24
567 Resolve Comments 10 days Wed 7/24/24 Tue 8/6/24
568 60% Design 110 days Wed 8/7/24 Tue 1/7/25
569 Design Development 80 days Wed 8/7/24 Tue 11/26/24
570 Design Submittal 0 days Tue 11/26/24 Tue 11/26/24
571 City Review 20 days Wed 11/27/24 Tue 12/24/24
572 Workshop 0 days Tue 12/10/24 Tue 12/10/24
573 Resolve Comments 10 days Wed 12/25/24 Tue 1/7/25
574 90% Design 110 days Wed 1/8/25 Tue 6/10/25
575 Design Development 80 days Wed 1/8/25 Tue 4/29/25
576 Design Submittal 0 days Tue 4/29/25 Tue 4/29/25
577 City Review 20 days Wed 4/30/25 Tue 5/27/25
578 Workshop 0 days Tue 5/13/25 Tue 5/13/25
579 Resolve Comments 10 days Wed 5/28/25 Tue 6/10/25
580 100% Design 70 days Wed 6/11/25 Tue 9/16/25
581 Design Development 40 days Wed 6/11/25 Tue 8/5/25
582 Design Submittal 0 days Tue 8/5/25 Tue 8/5/25
583 City Review 20 days Wed 8/6/25 Tue 9/2/25
584 Workshop 0 days Tue 8/19/25 Tue 8/19/25
585 Resolve Comments 10 days Wed 9/3/25 Tue 9/16/25
1/16
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Attachment 1
ID Task Name Duration Start Finish
586 Bid Documents 40 days Wed 9/17/25 Tue 11/11/25
587 Develop Bid Documents 40 days Wed 9/17/25 Tue 11/11/25 588 Design Submittal 0 days Tue 11/11/25 Tue 11/11/25
589 C4. Engineering Services During Construction 480 days Thu 1/1/26 Wed 11/3/27 590 Notice of Advertisement for Construction (January 2026) 0 days Thu 1/1/26 Thu 1/1/26 591 Bidding Services 30 days Thu 1/1/26 Wed 2/11/26
592 Construction Support Services 380 days Thu 3/26/26 Wed 9/8/27 593 O&M Manual Updates 40 days Thu 9/9/27 Wed 11/3/27
594 D. Environmental Documentation and Permitting 795 days Wed 3/22/23 Tue 4/7/26 595 D1 CEQA Compliance Strategy 60 days Wed 2/28/24 Tue 5/21/24 596 Evaluation 40 days Wed 2/28/24 Tue 4/23/24
597 Draft TM 0 days Tue 4/23/24 Tue 4/23/24
598 City Review 10 days Wed 4/24/24 Tue 5/7/24
599 Final TM 0 days Tue 5/21/24 Tue 5/21/24
600 D2. PEIR Addendum 46 days Wed 1/8/25 Wed 3/12/25
601 PEIR Development 23 days Wed 1/8/25 Fri 2/7/25
602 Meeting to Review Comments to Administrative Draft 0 days Fri 2/7/25 Fri 2/7/25 603 Submit Administrative Draft 23 days Mon 2/10/25 Wed 3/12/25 604 Final PEIR Addenda 0 days Wed 3/12/25 Wed 3/12/25
605 D3. BAAQMD Permitting - Food Waste ATC 405 days Wed 3/22/23 Tue 10/8/24 606 Task Kickoff 0 days Wed 3/22/23 Wed 3/22/23
607 Permit Development 60 days Wed 3/22/23 Tue 6/13/23
608 Workshop 0 days Tue 6/13/23 Tue 6/13/23
609 Strategic Schedule 0 days Tue 4/4/23 Tue 4/4/23
610 Draft Permit 0 days Tue 6/27/23 Tue 6/27/23
611 Draft Letter Responses 0 days Tue 9/19/23 Tue 9/19/23 612 Final Permit 0 days Tue 9/17/24 Tue 9/17/24
613 Final Letter Responses 0 days Tue 10/8/24 Tue 10/8/24 614 D4. BAAQMD Permitting - Cogen ATC 325 days Tue 1/7/25 Tue 4/7/26 615 Task Kickoff 0 days Tue 1/7/25 Tue 1/7/25
616 Permit Development 40 days Wed 1/8/25 Tue 3/4/25
617 Workshop 0 days Tue 3/11/25 Tue 3/11/25
618 Strategic Schedule 0 days Tue 1/14/25 Tue 1/14/25
619 Draft Permit 0 days Tue 4/1/25 Tue 4/1/25
620 Draft Letter Responses 0 days Tue 6/10/25 Tue 6/10/25 621 Final Permit 0 days Tue 3/31/26 Tue 3/31/26
622 Final Letter Responses 0 days Tue 4/7/26 Tue 4/7/26 11/11
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Attachment 1
RFP F23-001 - City of Sunnyvale
Proposal for: Master Plan Update and Cogeneration Upgrade Design - Projects 0.3 and 5.1 Hazen and Sawyer
*Use current bill rates for labor columns **Add additional tabs for subconsultants as needed ODCs Escalation Total
Project Manager Project
Director
Project
Administrator
Master Plan
Lead
Cogen
Design Lead
Design
Manager
Biosolids
Lead Energy Lead QC Lead Visioning CEQA Lead Funding Modeling Ponds/
Natural
Systems
CIP/Report
Preparation
Constructabil
ity
Electrical
Lead HVAC Mechanical
Lead Odor Control I&C Architect O&M Cost
Estimating
CAD/
Graphics
Design
Support
Master Plan
Support Major Partner
Rion Merlo Marc
Solomon Avila Irene Chu Allan Briggs James
Wickstrom Derya Dursun Bryan Lisk Janice Carroll Paul Pitt Katie Hoek Lisa Hulette Bryce Danker Liz Craft Sarah Dominick Tony Greiner Jack Yao Swaid Alhajri Anthony
Tartaglione
Kristen
Smeby Alan Mlakar Bill Russell Barry
Bickerstaff Chris Portner Victor Panez Riley
Murnane
Kaitlin
McGovern HDR
$306 $357 $187 $259 $291 $291 $280 $291 $357 $357 $259 $259 $259 $239 $291 $357 $291 $280 $280 $280 $259 $280 $259 $259 $187 $176 $176 Fee/Hr or LS Fee/Hr or LS 5% Markup Fee/Hr or LS 5% Markup Fee/Hr or LS 5% Markup Fee/Hr or LS 5% Markup Fee/Hr or LS 5% Markup Fee/Hr or LS 5% Markup A Project Management - - - - - - - - - - - $753,890
A.1 Base Scope Project Management - - - - - - - - - - - A.
1.a Project Management Plan 32 8 20 40 100 $23,438 - - - - - - - - - - - $23,438 A.
1.b Meeting Management 500 120 700 1320 $319,303 - - - - - - - - - - - $9,000 $328,303 A.
1.c Project Schedules 24 160 184 $35,564 - - - - - - - - - - - $35,564 A.
1.d Quality Assurance/Quality Control 160 160 160 160 640 $217,840 - - - - - - - - - - - $217,840 A.
1.e Document Management 60 120 180 $40,770 - - - - - - - - - - - $40,770 A.
1.f Pay Applications 60 120 180 $40,770 - - - - - - - - - - - $40,770 A.
1.g DIR Requirements 60 120 180 $40,770 - - - - - - - - - - - $40,770 A.2 Support for Council Study Session 40 20 40 100 $26,435 - - - - - - - - - - - $26,435 B Master Plan Update - Project 0.3 - - - - - - - - - - - $1,842,088 B.1 Strategic Update - - - - - - - - - - -
B.1
.a PFAS and other Contaminants of Emerging Concern 8 1 20 80 20 100 229 $51,775 - - - - - - - - - - - $1,000 $52,775 B.1
.b Climate Change Resiliency and Sea Level Rise Protection2 8 1 20 29 $7,993 $201,055 - - - - - - - - - - $209,047 B.1
.c Recycled Water Quality 8 1 20 29 $7,993 $60,185 - - - - - - - - - - $68,177 B.1
.d Flow Management and the Oxidation Ponds 8 1 60 20 40 20 100 249 $54,473 - - - - - - - - - - - $1,000 $55,473 B.1
.e Odor Management 8 1 8 120 20 120 277 $63,395 - - - - - - - - - - - $2,000 $65,395 B.2 Flows and Loads - - - - - - - - - - -
B.2
.a Influent Flows and Loads 8 1 20 29 $7,993 $31,410 - - - - - - - - - - $39,402 B.2
.b Solid Loads 8 1 20 29 $7,993 $28,235 - - - - - - - - - - $36,228 B.2
.c Capacity Analysis 8 1 60 300 40 200 609 $138,925 - - - - - - - - - - - $4,000 $142,925 B.3 Process Improvement 0 $0 - - - - - - - - - - -
B.3
.a Primary Treatment 8 1 80 20 160 269 $55,510 - - - - - - - - - - - $2,000 $57,510 B.3
.b Secondary Treatment 8 1 50 60 20 100 239 $52,709 - - - - - - - - - - - $1,000 $53,709 B.3
.c Filtration 12 1 20 33 $9,217 $47,830 - - - - - - - - - - $57,046 B.3
.d Disinfection 12 1 20 33 $9,217 $57,854 - - - - - - - - - - $67,070 B.3
.e Solids Thickening 8 1 40 60 20 160 289 $61,943 - - - - - - - - - - - $2,000 $63,943 B.3
.f Digestion 8 1 40 60 20 160 289 $61,943 - - - - - - - - - $50,000 $2,500 - - $2,000 $116,443 B.3
.g Digested Sludge Storage and Solids Dewatering 8 1 40 60 20 160 289 $61,943 - - - - - - - - - - - $2,000 $63,943 B.4 Support Systems Improvements - - - - - - - - - - -
B.4
.a Combined Heat and Power Plan 8 1 40 200 120 20 240 629 $150,130 - - - - - - - - - - - $4,000 $154,130 B.4
.b Electrical Plan 8 1 8 20 37 $10,690 $73,952 - - - - - - - - - - $84,642 B.4
.c Conveyance and Storage 8 1 12 21 $5,918 $41,159 - - - - - - - - - - $47,076 B.4
.d Automated Control System Plan 8 1 8 20 37 $10,690 $74,417 - - - - - - - - - - $85,107 B.5 Site Planning 12 1 60 40 113 $27,062 $121,801 - - - - - - - - - - $148,862 B.6 Implementation Planning 8 1 40 80 80 80 120 409 $93,275 $56,912 - - - - - - - - $20,000 $1,000 $2,000 $173,187 C Cogeneration Upgrade - Project 5.1 - - - - - - - - - - - $3,606,462 C.1 Documentation of Existing Conditions - - - - - - - - - - - C.1
.a Supplemental Topographic and Planimetric Survey 4 1 16 80 101 $21,169 - $85,000 $4,250 - - - - - - - - $1,000 $111,419 C.1
.b Supplemental Subsurface Utility Mapping 4 1 8 40 53 $10,960 - $50,000 $2,500 - - - - - - - - $63,460 C.1
.c Geotechnical Characterization 4 1 8 40 53 $10,960 $40,293 - - $60,000 $3,000 - - - - - - $114,253 C.1
.d
Hazardous Materials Assessment of Existing Power
Generation Building 4 1 8 16 29 $6,727 - - - - - $30,000 $1,500 - - - - $38,227 C.1
.e
Structural and Seismic Assessment of Existing Power
Generation Building 4 1 12 17 $5,067 $146,744 - - - - $30,000 $1,500 - - - - $183,311 C.2 Preliminary Design - - - - - - - - - - - $0
C.2
.a DIM #1 - Biogas Treatment and Handling 4 1 24 12 0 20 61 $17,227 $87,549 - - - - - - $10,000 $500 - - $115,275 C.2
.b DIM #2 - Power Generation and Emissions Controls 4 1 40 60 60 100 0 40 40 20 80 200 645 $153,886 - - - - - - - $10,000 $500 - - $4,000 $168,386 C.2
.c DIM #3 - Heat Recovery and Distribution 4 1 40 60 60 100 0 8 40 40 20 80 200 653 $155,795 - - - - - - - $10,000 $500 - - $4,000 $170,295 C.3 Design Development - - - - - - - - - - -
C.3
.a General - - - - - - - - - - -
C.3
.b Design Steps - - - - - - - - - - -
C.3
.c Format - - - - - - - - - - -
C.3
.d PG&E Coordination 4 1 8 80 80 173 $41,255 - - - - - - - - - - - $1,000 $42,255 C.3
.e 30% Design 13 0 25 0 38 88 0 126 0 0 0 0 0 0 0 0 164 63 88 0 88 20 13 378 177 0 1281 $304,988 $95,268 - - - - - - - - $2,500 $125 $8,000 $410,881 C.3
.f 60% Design 9 0 18 0 27 63 0 90 0 0 0 0 0 0 0 0 117 45 63 0 63 20 9 270 126 0 920 $219,156 $137,624 - - - - - - - - $2,500 $125 $6,000 $365,405 C.3
.g 90% Design 11 0 22 0 32 76 0 108 0 0 0 0 0 0 0 0 141 54 76 0 76 20 11 324 151 0 1102 $262,492 $163,263 - - - - - - - - $2,500 $125 $7,000 $435,380 C.3
.h 100% Design 4 0 7 0 11 25 0 36 0 0 0 0 0 0 0 0 47 18 25 0 25 8 4 108 50 0 368 $87,731 $61,430 - - - - - - - - $2,500 $125 $2,000 $153,785 C.3
.i Bid Documents 4 0 40 16 24 4 8 8 8 8 4 100 24 248 $54,303 $36,091 - - - - - - - - - - $1,000 $2,015 $93,409 C.4 Engineering Services During Construction - - - - - - - - - - - C.4
.a Bidding Services 4 1 40 24 40 12 24 32 32 16 24 100 24 373 $89,644 $53,440 - - - - - - - - - - $2,000 $3,334 $148,418 C.4
.b Construction Support Services 40 12 240 200 300 120 160 120 200 40 160 160 400 2152 $530,709 $315,532 - - - - - - - - - - $12,000 $19,612 $877,854 C.4
.c O&M Manuals 4 1 16 30 20 8 60 40 80 240 499 $107,448 - - - - - - - - - - - $3,000 $4,002 $114,449 D Environmental Documentation and Permitting - - - - - - - - - - - $632,582 D.1 CEQA Compliance Strategy 4 40 120 100 264 $64,267 - - - - - - - - - - - $64,267 D.2 PEIR Addendum 8 40 160 300 508 $111,141 $194,866 - - - - - - - - - - $306,006 D.3 Bay Area Air Quality Management District Permitting - Food Waste Authority to Construct (ATC) 40 8 80 100 228 $55,974 - - - - - - - $80,000 $4,000 - - $139,974 D.4 BAAQMD Permitting - Cogeneration Upgrade ATC 40 8 80 128 $38,336 - - - - - - - $80,000 $4,000 - - $122,336 Proposal Subtotal 1173 288 772 806 688 766 580 988 160 160 160 0 380 40 80 160 849 388 552 176 564 0 128 121 2100 1768 3060 16907 4,044,902$ 2,126,907$ 135,000$ 6,750$ 60,000$ 3,000$ 60,000$ 3,000$ 190,000$ 9,500$ 50,000$ 2,500$ 30,000$ 1,500$ 83,000$ 28,963$ 6,835,021$ E Optional Tasks - - - - - - - - - - - - - - - - - -
E.1 Technical Documentation for Grant and Loan Applications (Allowance) - - - - - - - - - - - - - - - - - - - - - - - - - - 0 0 $10,000 E.2 Master Planning of Renewable Energy Projects 40 8 - - - - 120 120 - - - - - - - - - - - - - - - - 160 - 448 $111,791 - - - - - - - - - - - $111,791 E.3 Evaluation of Phase 5 Projects (Allowance) - - - - - - - - - - - - - - - - - - - - - - - - - - 0 0 $50,000 E.4 Subsequent PEIR 120 80 - - - - - - - - 240 - - - - - - - - - - - - - - 300 740 $180,443 $97,340 - - - - - - - - - - $277,782 E.5 Cleanwater Center Strategic Assessment3 16 12 12 24 60 50 20 80 274 $67,003 $67,003 E.6 Strategic Water Reuse Evaluation (Allowance) - - - - - - - - - - - - - - - - - - - - - - - - - - 0 0 $50,000 Total Optional Services 176 100 0 0 0 0 120 120 0 0 240 0 0 0 0 0 12 0 0 24 0 60 0 50 20 160 380 1,462 $359,236 $97,340 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $566,576 Total Including Optional Services 1,349 388 772 806 688 766 700 1,108 160 160 400 0 380 40 80 160 861 388 552 200 564 60 128 171 2,120 1,928 3,360 18,369 4,404,138 2,224,246 135,000 6,750 60,000 3,000 60,000 3,000 190,000 9,500 50,000 2,500 30,000 1,500 83,000 28,963 7,401,597$ Notes:
1 Climate Change/Sea Level Rise analysis will be limited to Treatment Plant 2 Escalation applied at 2% for Rion Merlo, Marc Solomon, Janice Carroll, Paul Pitt and Tony Greiner. All others are escalated by 3.75%. 3 Assumes exsiting building programming (e.g. space requirements for offices, laboratory, maintenance) is still relevant. Assumes MWA will be available to provide background information and to asnwer project questions. Assumes City will provide costs for off-site property and that prior cost estimates will be adapted for alternative evaluation. 239.7592615
1199
Subconsultants**
Cost Estimating
Tasks Labor*
Total Labor CostsTotal
HoursTask DescriptionTask
# Vista Yorke EngineeringKSN Cal Engineering
Survey Geotech Hazardous Materials
Bill Rate
Escalation2
Other Direct
Costs Total FeeDave Ewing
Permitting
Material Matters
Biosolids Management
3/9/2023 1/1
Exhibit B
Attachment 1
RFP F23-001 - City of Sunnyvale
Proposal for: Master Plan Update and Cogeneration Upgrade Design - Projects 0.3 and 5.1 Consultant's Name: HDR Engineering, Inc.
*Use current bill rates for labor columns
ODCs Total
Sr. Tech Advisor Engr 5 Sr. Project
Manager Engr 4 / Env 4 Engr 3 / Env 3 Engr 2 / Env 2 Engr 1 / Env 1 Sr. CAD BIM/CAD 2 Project Controller Project Coordinator
J. Neethling
H. Kennedy, D.
Reardon, D.
Sampson, D.
Smith
M. Ramanathan
P. Bredehoeft, M.
Falk, T.
Kontonickas, L.
Mesbah, L. Tice,
C. Starr
M. Lambert, D.
Teak
J. Lloyd, L.
Parker, A. Singh
H. Rolf, M. Ruth,
J. Wong TBD TBD TBD TBD
Escalation
Starting January
1, 2026
$ 400 $ 370 $ 352 $ 325 $ 260 $ 220 $ 190 $ 220 $ 190 $ 135 $ 135 A Project Management 0 0 0 0 0 0 0 0 0 0 0 0 $0 $0 $0 $0 A.1 Base Scope Project Management 0 0 0 0 0 0 0 0 0 0 0 0 $0 $0 $0 $0 A.1.
a Project Management Plan 0 $0
A.1.
b Meeting Management 0 $0
A.1.
c Project Schedules 0 $0
A.1.
d Quality Assurance/Quality Control 0 $0
A.1.
e Document Management 0 $0
A.1.
f Pay Applications 0 $0
A.1.
g DIR Requirements 0 $0
A.2 Support for Council Study Session 0 0 0 0 0 0 0 0 0 0 0 0 $0 $0 $0 B Master Plan Update - Project 0.3 25 142 565 258 572 593 433 250 25 49 146 3,057 $792,610 $0 $2,197 $794,807 B.1 Strategic Update 9 13 85 202 218 160 238 35 0 7 84 1,051 $261,092 $0 $147 $261,239 B.1.
a PFAS and other Contaminants of Emerging Concern 0 $0 $0 B.1.
b Climate Change Resiliency and Sea Level Rise Protection 6 10 51 172 218 238 35 3 82 814 $200,915 $140 $201,055 B.1.
c Recycled Water Quality 3 3 34 30 160 5 2 237 $60,178 $7 $60,185 B.1.
d Flow Management and the Oxidation Ponds 0 $0 $0
B.1.
e Odor Management 0 $0 $0
B.2 Flows and Loads 6 6 56 0 64 73 0 0 0 9 9 223 $59,435 $0 $210 $59,645 B.2.
a Influent Flows and Loads 3 3 30 32 40 5 4 117 $31,210 $200 $31,410 B.2.
b Solid Loads 3 3 26 32 33 5 4 106 $28,225 $10 $28,235
B.2.
c Capacity Analysis 0 $0 $0
B.3 Process Improvement 10 46 60 16 130 98 0 0 0 9 9 378 $105,183 $0 $500 $105,683 B.3.
a Primary Treatment 0 $0 $0
B.3.
b Secondary Treatment 0 $0 $0
B.3.
c Filtration 4 4 34 16 50 60 5 4 177 $47,580 $250 $47,830 B.3.
d Disinfection 6 42 26 80 39 5 4 202 $57,604 $250 $57,854 B.3.
e Solids Thickening 0 $0 $0
B.3.
f Digestion 0 $0 $0
B.3.
g Digested Sludge Storage and Solids Dewatering 0 $0 $0 B.4 Support Systems Improvements 0 36 185 0 120 142 90 120 0 14 19 725 $188,687 $0 $840 $189,527 B.4.
a Combined Heat and Power Plan 0 $0 $0
B.4.
b Electrical Plan 12 70 48 48 38 60 5 6 286 $73,832 $120 $73,952 B.4.
c Conveyance and Storage 12 46 24 46 14 5 6 153 $41,039 $120 $41,159 B.4.
d Automated Control System Plan 12 70 48 48 38 60 5 6 286 $73,817 $600 $74,417 B.5 Site Planning 32 110 40 120 24 95 25 5 24 476 $121,551 $250 $121,801 B.6 Implementation Planning 8 70 40 0 82 5 0 204 $56,662 $250 $56,912 C Cogeneration Upgrade - Project 5.1 0 197 338 1417 1008 325 149 90 186 185 139 4,033 $1,112,792 $21,381 $3,061 $1,137,234 C.1 Documentation of Existing Conditions 0 82 10 377 30 35 0 40 0 13 28 616 $186,366 $0 $671 $187,037 C.1.
a Supplemental Topographic and Planimetric Survey 0 $0 $0 C.1.
b Supplemental Subsurface Utility Mapping 0 $0 $0
C.1.
c Geotechnical Characterization 42 10 37 35 9 133 $40,006 $287 $40,293 C.1.
d Hazardous Materials Assessment of Existing Power Generation Building 0 $0 $0 C.1.
e Structural and Seismic Assessment of Existing Power Generation Building 40 340 30 40 5 28 483 $146,360 384 $146,744 C.2 Preliminary Design 0 50 26 81 54 30 0 40 0 12 13 307 $87,021 $0 $528 $87,549 C.2.
a DIM #1 - Biogas Treatment and Handling 50 26 81 54 30 40 12 13 307 $87,021 $528 $87,549 C.2.
b DIM #2 - Power Generation and Emissions Controls 0 $0 $0 C.2.
c DIM #3 - Heat Recovery and Distribution 0 $0 $0
C.3 Design Development 0 34 196 473 584 155 89 10 186 62 70 1,858 $493,210 $0 $466 $493,676 C.3.
a General 0 $0 $0
C.3.
b Design Steps 0 $0 $0
C.3.
c Format 0 $0 $0
C.3.
d PG&E Coordination 0 $0 $0
C.3.
e 30% Design 7 38 79 150 16 10 39 12 1 352 $95,169 $100 $95,268 C.3.
f 60% Design 10 45 168 120 20 79 58 12 1 513 $137,522 $102 $137,624 C.3.
g 90% Design 11 48 158 202 86 69 12 33 620 $163,173 $90 $163,263 C.3.
h 100% Design 4 32 48 78 18 20 12 25 237 $61,288 $142 $61,430 C.3.
i Bid Documents 2 33 20 34 15 10 12 9 135 $36,058 $33 $36,091 C.4 Engineering Services During Construction 0 30 106 486 340 105 60 0 0 98 28 1,252 $346,195 $21,381 $1,396 $368,972 C.4.
a Bidding Services 4 50 46 26 12 40 7 186 $50,004 $3,140 $296 $53,440 C.4.
b Construction Support Services 26 56 440 314 93 60 57 21 1,067 $296,192 $18,240 $1,100 $315,532 C.4.
c O&M Manuals 0 $0 $0
D Environmental Documentation and Permitting 0 0 46 124 210 242 42 0 40 12 33 750 $186,216 $0 $8,650 $194,866 D.1 CEQA Compliance Strategy 0 $0 $0
D.2 PEIR Addendum 0 46 124 210 242 42 40 12 33 750 $186,216 $8,650 $194,866 D.3 Bay Area Air Quality Management District Permitting - Food Waste Authority to Construct (ATC) 0 $0 $0 D.4 BAAQMD Permitting - Cogeneration Upgrade ATC 0 $0 $0 Proposal Subtotal 25 339 948 1799 1790 1160 624 340 251 246 318 7,840 $2,091,618 $21,381 $13,908 $2,126,907 E Optional Tasks 0 0 23 48 130 132 0 0 20 6 17 376 $93,408 $0 $3,932 $97,340 E.1 Technical Documentation for Grant and Loan Applications (Allowance) 0 $0 $0 E.2 Master Plannning of Renewable Energy Projects 0 $0 $0 E.3 Evaluation of Phase 5 Projects (Allowance) 0 $0 $0
E.4 Subsequent PEIR 23 48 130 132 20 6 17 376 $93,408 $3,932 $97,340 Total Optional Services 0 0 23 48 130 132 0 0 20 6 17 376 $93,408 $0 $3,932 $97,340 Total Including Optional Services 25 339 971 1,847 1,920 1,292 624 340 271 252 335 8,216 $2,185,026 $21,381 $17,840 $2,224,246 Notes:
1 The rates shown on HDR's rate schedule will escalate at least 2% annually for "Technical Specialist 2/Engineer 4/Environmental 4", "Technical Specialist 3/Engineer 5", "Senior Project Manager", and "Senior Technical Advisor" starting January 1, 2026, and 3.75% 2 3
4 Other Direct
Costs Total Fee
Tasks Labor*
Task
# Task Description Total Hours Total Labor
Costs
3/9/2023 1/1
Attachment 1
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Exhibit C
INSURANCE REQUIREMENTS
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work by the Consultant, their agents, representatives, or employees.
Minimum Scope and Limits of Insurance. Consultant shall maintain limits not less than:
1. Commercial General Liability: coverage written on an occurrence basis with limits not less than $1,000,000 per occurrence and $2,000,000 aggregate for bodily injury, personal injury and property damage. ISO Occurrence Form shall be at least as broad as CG 0001.
2. Automobile Liability: coverage with a combined single limit of not less than $1,000,000 per occurrence applying to all owned, non-owned, or hired vehicles used in conjunction with this contract for bodily injury and property damage. ISO Form shall be at least as broad as CA 0001.
3. Workers’ Compensation: Statutory Limits and Employer's Liability: $1,000,000 per accident for bodily injury or disease.
Industry Specific Coverages. If checked below, the following insurance is also required:
☒ Professional Liability / Errors and Omissions Liability coverage with limits not less than $2,000,000 per occurrence or claim.
☒ Valuable Papers and Electronic Data Processing with limits not less than $10,000 each
☒ Cyber Liability coverage with limits not less than $1,000,000
☐ Crime coverage with limits not less than $500,000 to include third party premises endorsement.
Deductibles, Self-Insured Retentions and Other Coverages:
Any deductibles or self-insured retentions must be declared and approved by the City of Sunnyvale, Risk Manager. The Consultant shall guarantee payment of any losses and related investigations, claim administration and defense expenses within the deductible or self-insured retention.
The aforementioned insurance requirements can be met through any combination of self-insured, primary and excess/umbrella policies that fulfill the stipulated coverage as cited above.
Other Insurance Provisions:
1. During the term of the contract, the City of Sunnyvale, its officers, officials, employees, agents, and volunteers are to be covered as an additional insured in the Consultant’s commercial general liability policy (and if applicable valuable papers and electronic data processing policies) with respects to liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant. The coverage shall contain no special limitations on the Attachment 1
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scope of protection afforded to the City of Sunnyvale, its officers, officials, employees, agents, or volunteers.
2. During the term of the contract, the Consultant’s Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City of Sunnyvale.
3. For all Architects, Engineers and Design Professionals – If Industry Specific Coverage box is check above and if the Consultant’s Professional Liability/Errors and Omissions coverage is written on a claims made basis:
a. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.
b. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of the contract of work.
c. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of three (3) years after completion of contract work
4. For any claims related to this project, the Consultant’s insurance shall be primary. Any insurance or self-insurance maintained by the City of Sunnyvale, its officers, officials, employees, agents and volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.
5. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Sunnyvale, its officers, officials, employees, agents or volunteers.
6. The Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
7. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, cancelled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City of Sunnyvale.
8. Any umbrella or excess Insurance Liability policies shall be true “following form” of the underlying policy coverage, terms, conditions, and provisions and shall meet all of the insurance requirements stated in this document, including the additional insured, SIR, and primary and non-contributory insurance requirements for the benefit of City (if agreed to in a written contract or agreement) until all coverage carried by or available to the Consultant’s primary and excess liability policies are exhausted and before the City’s own Insurance or self-insurance shall be called upon to contribute to a loss.
9. The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated above shall not serve to reduce the Consultant’s policy limits of coverage. Therefore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this agreement, or (2) the broader coverage and maximum Attachment 1
68 | P a g e
limits of coverage of any insurance policy or proceeds available to the named insured, whichever is greater.
Acceptability of Insurers:
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A: VII, and who are admitted and authorized to do business and in good standing in California unless otherwise acceptable to the City of Sunnyvale’s Risk Manager.
Verification of Coverage:
Consultant shall furnish the City of Sunnyvale with an original Certificate of Insurance effecting the coverage required. The certificates are to be signed by a person authorized by that insurer to bind coverage on its behalf. All certificates are to be received and approved by the City of Sunnyvale, Risk Manager prior to commencement of work.
The Consultant shall provide certificate(s) evidencing renewals of all insurance required herein prior to the expiration date of any such insurance. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.
For all insurance policy renewals during the term of this Contract, Consultant shall submit insurance certificates reflecting the policy renewals through PINS.
Subcontractors
Consultant shall require all subcontractors to procure and maintain insurance policies subject to these requirements. Failure of Consultant to verify existence of sub-contractor’s insurance shall not relieve Consultant from any claim arising from sub-contractors work on behalf of Consultant.
Attachment 1