March 9, 2023
M
r. Sean Smith
Street Operations Manger
City of Sunnyvale
221 Commercial Street
Sunnyvale, CA 945085
R
E: Pavement Management Technical Assistance Program (P-TAP) Round 24 D
ear Mr. Smith:
W
e are pleased to inform you that your project has been selected for P-TAP Round 24 assistance.
Project Type: PMS
Consultant Assigned: PEI
Total project cost: $91,300
Local Contribution to be sent to MTC: $18,300
M
TC will enter into a contract directly with a consultant for the total project cost. We expect the contract to be ready in May when your project will officially begin. As soon as the contracts are finalized, the selected consultant will be contacting you to work out a detailed Work Scope, Schedule, and Budget (WSB). WSBs will be expected to clearly describe the scope of work, define the specific tasks required, time for completion, and budget.
M
TC also requires payment for the local contribution amount shown above by Monday, April 17, 2023. Failure to submit the local contribution funds in a timely manner will disqualify your project and P-TAP funds for your project may be rescinded. Please make checks payable to MTC, include “P-TAP 24” in the comments line, and send a copy of the attached invoice with payment to:
Metropolitan Transportation Commission
Attn: Accounts Receivable
P.O. Box 45788
San Francisco, CA 94145-0788
Once the local funds are received by MTC, a “notice to proceed” will be issued to the consultant and work can commence. MTC will email you so that you can participate in a mandatory “kick-off” webinar for all P-TAP 24 recipients. The consultant will contact you to schedule an in-person “kick-off” meeting.
Attachment 1
P-TAP Round 24
March 9, 2023
MTC will pay the consultant directly after receiving project deliverables and upon your approval of those deliverables. Please note that additional costs above and beyond P-TAP funds may be added to the MTC contract with the condition that the difference is sent to MTC along with the local contribution. Also, please refer to MTC Resolution No. 4078, Revised for P-TAP Guidelines that include program goals, eligibility and project selection criteria. The resolution will be emailed to you.
This project must be completed by April 30, 2024. It is important that you review the consultant’s final report promptly so that the project can be closed out and invoiced by that date.
As part of PTAP Round 24, you will receive two years of subscription of StreetSaver ®. Upon
receipt of the local contribution, we will send you an acknowledgement of the subscription.
If you have any questions, please contact Sui Tan at 510-400-8428 or [email protected].
Sincerely,
Section Director
Funding Policy and Programs
TR: ST
Attachment
S:\Project\Pavement Management\Projects\P-TAP\PTAP 24\Award\Award Letter Template P-TAP 24.docx
Attachment 1