City Council
City of Sunnyvale
Notice and Agenda - Revised
Online and Bay Conference Room (Room
145), City Hall, 456 W. Olive Ave.,
Sunnyvale, CA 94086
5:00 PMTuesday, June 6, 2023
Special Meeting: Closed Session - 5 PM | Special Joint Meeting of City Council and Sunnyvale Financing Authority - 7 PM (or soon thereafter) | Regular Meeting - 7 PM Meeting online link: https://sunnyvale-ca-gov.zoom.us/j/96111580540 Public Participation
• In-person participation: You may provide public comment by filling out a speaker card (optional) and giving it to the City Clerk.
• Online participation: You may provide audio public comment by connecting to the meeting online or by telephone. Use the Raise Hand feature to request to speak (*9 on a telephone):
Meeting online link: https://sunnyvale-ca-gov.zoom.us/j/96111580540 Meeting call-in telephone number: 833-548-0276 | Meeting ID: 961 1158 0540 (*9 to request to speak | *6 to unmute/mute)
• Watch the City Council meeting at http://youtube.com/SunnyvaleMeetings or on television over Comcast Channel 15, AT&T Channel 99
• Submit written comments to the City Council no later than 4 hours prior to the meeting start to [email protected] or by mail to:
City Clerk, 456 W. Olive Ave., Sunnyvale, CA 94086
• Review recordings of this meeting and past meetings at https://sunnyvaleca.legistar.com/calendar.aspx or
http://youtube.com/SunnyvaleMeetings
Accessibility/Americans with Disabilities Act (ADA) Notice Pursuant to the Americans with Disabilities Act (ADA), if you need special assistance to provide public comment, or for other special assistance; please
June 6, 2023City Council Notice and Agenda - Revised
contact the City at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility to this meeting. The Office of the City Clerk may be reached at 408-730-7483 or [email protected] (28 CFR 35.160 (b) (1)).
5 P.M. SPECIAL COUNCIL MEETING (Closed Session)
Call to Order
Call to Order in the Bay Conference Room - Room 145 (Open to the Public).
Roll Call
Public Comment
The public may provide comments regarding the Closed Session item(s). If you wish to address the Council, please refer to the notice at the beginning of this agenda. Closed Sessions are not open to the public.
Convene to Closed Session
Convene to Closed Session in the Council Conference Room (Closed to the Public).
Closed Session Held Pursuant to California Government Code Section 54956.8:
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property Street Address: 805 E El Camino Real, Sunnyvale Agency Negotiators: Kent Steffens, City Manager; Connie Verceles, Deputy City Manager; Chip Taylor, Director of Public Works; Sherine Nafie, City Property Administrator
Negotiating Parties: Corporate Residential, LLC.
Under Negotiation: Price and Terms of Payment
23-0657A
Closed Session Held Pursuant to California Government Code Section 54957.6:
CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representatives: Tina Murphy, Director of Human Resources
Employee organization: Sunnyvale Managers Association
(SMA)
23-0231B
Adjourn Special Meeting
June 6, 2023City Council Notice and Agenda - Revised
7 P.M. COUNCIL MEETING
Pursuant to Council Policy, City Council will not begin consideration of any agenda item after 11:30 p.m. without a vote. Any item on the agenda which must be continued due to the late hour shall be continued to a date certain. Information provided herein is subject to change from date of printing of the agenda to the date of the meeting.
CALL TO ORDER
Call to Order in the Bay Conference Room (Room 145).
SALUTE TO THE FLAG
ROLL CALL
CLOSED SESSION REPORT
ORAL COMMUNICATIONS
This category provides an opportunity for members of the public to address the City Council on items not listed on the agenda and is limited to 15 minutes (may be extended or continued after the public hearings/general business section of the agenda at the discretion of the Mayor) with a maximum of up to three minutes per speaker. Please note the Brown Act (Open Meeting Law) does not allow the Council to take action on an item not listed on the agenda. If you wish to address the Council, please refer to the notice at the beginning of this agenda. Individuals are limited to one appearance during this section.
CONSENT CALENDAR
All matters listed on the consent calendar are considered to be routine and will be acted upon by one motion. There will be no separate discussion of these items. If a member of the public would like a consent calendar item pulled and discussed separately, please refer to the notice at the beginning of this agenda.
Approve City Council Meeting Minutes of May 2, 202323-02231.A Recommendation: Approve the City Council Meeting Minutes of May 2, 2023 as submitted.
Approve City Council Meeting Minutes of May 8, 2023 (Board and Commission Interviews)
23-03041.B
June 6, 2023City Council Notice and Agenda - Revised
Recommendation: Approve the City Council Meeting Minutes of May 8, 2023 as submitted.
Approve City Council Meeting Minutes of May 9, 2023 (Board and Commission Interviews)
23-03051.C
Recommendation: Approve the City Council Meeting Minutes of May 9, 2023 as submitted.
Approve City Council Meeting Minutes of May 16, 202323-03061.D Recommendation: Approve the City Council Meeting Minutes of May 16, 2023 as submitted.
Approve the List(s) of Claims and Bills Approved for Payment by the City Manager
23-02701.E
Recommendation: Approve the list(s) of claims and bills.
Receive and File the City of Sunnyvale Investment Report - First Quarter 2023
23-01821.F
Recommendation: Receive and file the City of Sunnyvale Investment Report - First Quarter 2023.
Authorize the Issuance of a Purchase Agreement to Brightview Tree Care Services, Inc. for Street Tree Maintenance Services (F23-031)
23-04141.G
Recommendation: Take the following actions:
- Authorize the issuance of a purchase agreement with
Brightview Tree Care Services, Inc. in a not-to-exceed amount of $466,630;
- Authorize the City Manager to increase the quantities under the contract, subject to available budget and if pricing and services remain acceptable; and
- Authorize the City Manager to renew the contract for one (1) additional one-year option, subject to available budget and if pricing and services remain acceptable to the City.
Adopt a Resolution to Approve Road Maintenance and
Rehabilitation Proposed Projects List for the Road Repair and Accountability Act of 2017 - Local Streets and Roads (SB 1) Funding Program
23-05061.H
June 6, 2023City Council Notice and Agenda - Revised
Recommendation: Adopt a Resolution to Approve the Road Maintenance and Rehabilitation Updated Proposed Projects List for the Road Repair and Accountability Act of 2017 - Local Streets and Roads Funding Program and find the action exempt from the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines Section 15378(b)(4) as it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.
Award of Contract to Kimley-Horn and Associates, Inc. for Pedestrian and Bicycle Facility Installation on Tasman Drive Study (F23-023) and Approve Budget Modification No. 21 in the amount of $73,181
23-05171.I
Recommendation: Take the following actions:
- Award a contract in substantially the same form as
Attachment 1 to the report in an amount not to exceed
$248,346 to Kimley-Horn and Associates, Inc. for Pedestrian and Bicycle Facility Installation on Tasman Drive Study; - Authorize the City Manager to execute the contract when all conditions have been met;
- Approve a 10% contingency in the amount of $24,835; and - Approve Budget Modification No. 21 in the amount of
$73,181.
Authorize Amending an Existing Contract with Park Consulting Group for the Phase II Implementation and Post-Production support for EnerGov (F23-126)
23-05501.J
Recommendation: Take the following action:
Authorize the City Manager to execute an Amendment to the existing contract with Park Consulting Group, in substantially the same form as Attachment 1 to this report, increasing the not-to-exceed contract amount by $248,850 for a new
not-to-exceed contract amount of $682,350.
Award of Contract to Maze & Associates for the Annual
Independent Financial Audit Services (F23-070)
23-05591.K
June 6, 2023City Council Notice and Agenda - Revised
Recommendation: Take the following Actions:
- Award a five (5) year Services Agreement in substantially the same form as Attachment 1 to the report in an amount not to exceed $683,215 to Maze & Associates of Pleasant Hill, CA; - Authorize the City Manager to execute the contract when all necessary conditions have been met;
- Authorize the City Manager to amend the agreement's term for two (2) additional one-year periods and total not-to-exceed amount, subject to the available budget, provided pricing and services remain acceptable to the City; and
- Approve a 10% contingency in the amount of $68,321.
Reject Sole Bid Received for the Sunnyvale Bicycle,
Pedestrian and Safe Routes to School Safety Improvements Project (PW23-11)
23-05391.L
Recommendation: Reject the sole bid received in response to Invitation for Bids PW23-11 - Sunnyvale Bicycle, Pedestrian and Safe Routes to School Safety Improvements Project.
Approve the FY 2023/24 Preliminary Engineer’s Report for the Downtown Parking District Assessment, Adopt a Resolution of Intention to Levy and Collect an Assessment for the Downtown Parking Maintenance District for FY 2023/24, and Set the Date of July 25, 2023 for the Public Hearing on the Proposed Assessment
23-05121.M
Recommendation: Approve the Fiscal Year (FY) 2023/24 preliminary Engineer's Report for the Downtown Parking District Assessment, adopt a Resolution of Intention to Levy and Collect an Assessment for the Downtown Parking Maintenance District for FY 2023/24, and set the date of July 25, 2023 for the public hearing on the levy of the proposed Assessment.
Approve Request from the Sunnyvale Chamber of Commerce
to Waive City Fees for the 2023 Art and Wine Festival in the Amount of $20,073
23-06301.N
Recommendation: Approve Request from the Sunnyvale Chamber of Commerce to Waive City Fees for the 2023 Art and Wine Festival in the amount of $20,073.
June 6, 2023City Council Notice and Agenda - Revised
ADJOURNMENT TO SPECIAL JOINT MEETING OF THE CITY COUNCIL AND
SUNNYVALE FINANCING AUTHORITY
7 P.M. (OR SOON THEREAFTER) SPECIAL JOINT CITY COUNCIL AND SUNNYVALE
FINANCING AUTHORITY MEETING
Call to Order
Call to Order in the Bay Conference Room (Room 145).
Roll Call
Oral Communications
This category provides an opportunity for members of the public to address the City Council and Financing Authority Board on items not listed on the agenda and is limited to 15 minutes (may be extended or continued at the discretion of the Mayor/Board Chair) with a maximum of up to three minutes per speaker. Please note the Brown Act (Open Meeting Law) does not allow the Council or Board to take action on an item not listed on the agenda. If you wish to address the Council and Board, please refer to the notice at the beginning of this agenda. Individuals are limited to one appearance during this section.
Consent Calendar
All matters listed on the consent calendar are considered to be routine and will be acted upon by one motion. There will be no separate discussion of these items. If a member of the public would like a consent calendar item pulled and discussed separately, please refer to the notice at the beginning of this agenda.
Approve Sunnyvale Financing Authority Meeting Minutes of February 7, 2023
23-06062.A
Recommendation: Approve the Sunnyvale Financing Authority Meeting Minutes of February 7, 2023 as submitted.
PUBLIC HEARINGS/GENERAL BUSINESS
If you wish to speak to a public hearing/general business item, please refer to notice at the beginning of this agenda. Each speaker is limited to a maximum of three minutes. For land-use items, applicants are limited to a maximum of 10 minutes for opening comments and 5 minutes for closing comments.
Annual City Council Public Hearing on FY 2023/24 Budget and Resource Allocation Plan and Establishment of Appropriations 23-04523
June 6, 2023City Council Notice and Agenda - Revised
Limit and Sunnyvale Financing Authority Public Hearing on FY 2023/24 Budget
Recommendation: City Council:
Conduct a Public Hearing to obtain input from the public as required by City Charter Section 1303, the California
Constitution, and the California Government Code. Council can also provide direction to staff on any issue requiring further review prior to the adoption of the FY 2023/24 Budget on June 20, 2023.
Sunnyvale Financing Authority:
Conduct a Public Hearing on the FY 2023/24 Budget. The
Board can also provide direction to staff on any issue requiring further review prior to the adoption of the FY 2023/24 Budget on June 20, 2023.
ADJOURN (JOINT) SUNNYVALE FINANCING AUTHORITY MEETING
RECONVENE TO CITY COUNCIL MEETING
PUBLIC HEARINGS/GENERAL BUSINESS
If you wish to speak to a public hearing/general business item, please refer to notice at the beginning of this agenda. Each speaker is limited to a maximum of three minutes. For land-use items, applicants are limited to a maximum of 10 minutes for opening comments and 5 minutes for closing comments.
Annual Review of Proposed Fees and Charges for Fiscal Year 2023/24
23-04554
Recommendation: Conduct a public hearing in order to solicit public input and provide direction to staff on any fee requiring further review prior to the June 20, 2023 Council meeting where the
proposed schedule will be considered for adoption.
COUNCILMEMBERS REPORTS ON ACTIVITIES FROM INTERGOVERNMENTAL
COMMITTEE ASSIGNMENTS
NON-AGENDA ITEMS & COMMENTS
-Council
June 6, 2023City Council Notice and Agenda - Revised
-City Manager
INFORMATION ONLY REPORTS/ITEMS
Visit http://Sunnyvale.ca.gov/TCMAC to view the Tentative Council Meeting Agenda Calendar (TCMAC) online. The TCMAC is updated each Thursday afternoon.
Board/Commission Meeting Minutes23-0418
Information/Action Items23-0419
Tentative Council Meeting Agenda Calendar23-0424
Council Advocacy Letters23-0481
ADJOURNMENT
NOTICE TO THE PUBLIC
The agenda reports to council (RTCs) may be viewed on the City’s website at sunnyvale.ca.gov after 7 p.m. on Thursdays or at the NOVA Workforce Services reception desk located on the first floor of City Hall at 456 W. Olive Avenue, during normal business hours, prior to Tuesday City Council meetings. Any agenda related writings or documents distributed to members of the City of Sunnyvale City Council regarding any open session item on this agenda will be made available for public inspection in the Office of the City Clerk located on the fourth floor of City Hall at 456 W. Olive Avenue, during normal business hours and in the Bay Conference Room (Room 145) on the evening of the Council Meeting, pursuant to Government Code §54957.5. Please contact the Office of the City Clerk at 408-730-7483 for specific questions regarding the agenda.
PLEASE TAKE NOTICE that if you file a lawsuit challenging any final decision on any public hearing item listed in this agenda, the issues in the lawsuit may be limited to the issues which were raised at the public hearing or presented in writing to the Office of the City Clerk at or before the public hearing.
PLEASE TAKE FURTHER NOTICE that Code of Civil Procedure section 1094.6 imposes a 90-day deadline for the filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure 1094.5.
June 6, 2023City Council Notice and Agenda - Revised
Planning a presentation for a City Council meeting?
To help you prepare and deliver your public comments, please review the "Making Public Comments During City Council or Planning Commission Meetings" available at http://Sunnyvale.ca.gov/PublicComments
Planning to provide materials to Council?
If you wish to provide the City Council with copies of your presentation materials, please provide 12 copies of the materials to the Office of the City Clerk. The City Clerk will distribute your items to the Council.
Upcoming Meetings
Visit https://sunnyvaleca.legistar.com for upcoming Council, board and commission meeting information.