Boards and Commissions Budget Review
As of the FY 2023/24 Recommended Budget hearing date of June 6, 2023, six of the City’s ten boards and commissions had the opportunity to review the FY 2023/24 R ecommended Budget (made available t o them on May 5, 2023), and provide meeting minutes. Staff will include any additional board and commission meeting minutes made available as part of the FY 2
023/24 Budget Adoption RTC on June 20, 2023.
Given the short timeframe available for review of the minutes by the boards and commissions, some of the minutes are draft minutes or action summaries.
Recommendations to Council on the budget were voted on and comments are detailed in the minutes.
The following commission minutes are attached:
• Arts C
ommission and Parks and Recreation Commission (Joint
meeting)
• Board of Library Trustees
• Planning Commission
• Sustainability Commission
• Housing and Human Services Commission
Attachment 3
City of Sunnyvale
Meeting Minutes - Draft
Parks and Recreation Commission
7:00 PM Online and Bay Conference Room
(Room 145), City Hall,
456 W. Olive Ave.,
Sunnyvale, CA 94086
Wednesday, May 17, 2023
Special Joint meeting with the Arts Commission
CALL TO ORDER
Chair Eskridge called the meeting to order at 7:00 p.m.
SALUTE TO THE FLAG
Chair Eskridge led the salute to the United States flag.
ROLL CALL
Vice Chair Gregory Dibb
Commissioner Daniel Bremond
Commissioner David Kesting
Commissioner Dona Mason
Dawna Eskridge
Winnie Lam
Agnes Veith
Kathryn Filley
Present: 8 -
Chair Prakash Giri
Molly Kauffman
Absent: 2 -
Commissioner Mason (attended at 7:07 p.m.)
Commissioner Kauffman (excused absence)
Chair Giri (excused absence)
Council Liaison Din (absent)
Council Liaison Melton (present)
ORAL COMMUNICATIONS
None.
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Attachment 3
May 17, 2023Parks and Recreation Commission Meeting Minutes - Draft
PUBLIC HEARINGS/GENERAL BUSINESS
1 23-0567 Review and Recommend Council Approve Recommended Budget
Director of Finance, Tim Kirby, provided a presentation on the recommended budget. Highlights included: legal framework, community values, budget principles, budget approval process, budget summary, citywide revenue, top tax revenues, expenditures, reserve balances, park dedication fund, golf and tennis operations, recreation projects and art in-lieu fees.
Commissioners inquired and staff responded:
How does the public find out which projects are next on the timeline, and do plans/schedule change depending on demand? Patrons can find out which projects are next in the 20-year plan, which can be found in volume 2 of the recommended budget. During public outreach for each project, members of the public will be able to inform the design team of what is in demand.
Commissioner Bremond moved and Commissioner Veith seconded the motion to Recommend Council Approve the Recommended Budget. The motion carried by the following vote:
Yes: Vice Chair Dibb
Commissioner Bremond
Commissioner Kesting
Commissioner Mason
Eskridge
Lam
Veith
Filley
8 -
No: 0
Absent: Chair Giri
Kauffman
2 -
NON-AGENDA ITEMS & COMMENTS
-Commissioner Comments
Commissioner Kesting informed the Commission of an article regarding loneliness.
He noted that building parks and encouraging community engagement was a great
Attachment 3
May 17, 2023Parks and Recreation Commission Meeting Minutes - Draft solution.
Chair Eskridge encouraged the Commission to attend the Art and Wine Festival.
Commissioner Bremond inquired about how many trees fell down due to the storms.
Council Liaison Melton responded that approximately 120 trees fell down due to rain and wind.
-Staff Comments
Superintendent of Recreation Services, Damon Sparacino, provided an update that Council approved the Utility Box Art and Sunnyvale Icons Project. Council selected suns as the icon.
INFORMATION ONLY REPORTS/ITEMS
None.
ADJOURNMENT
Chair Eskridge adjourned the meeting at 8:20 p.m.
Attachment 3
City of Sunnyvale
Meeting Minutes - Draft
Board of Library Trustees
7:00 PM Online and Bay Conference Room
(Room 145), City Hall,
456 W. Olive Ave.,
Sunnyvale, CA 94086
Thursday, May 11, 2023
Special Meeting
CALL TO ORDER
Chair Wang called the meeting to order at 7:00 p.m.
SALUTE TO THE FLAG
Chair Wang led the salute to the United States flag.
ROLL CALL
Chair Sharlene Wang
Vice Chair Mark Isaak
Board Member Meena Juttukonda
Present: 3 -
Board Member Rahul JainAbsent: 1 -
Council Liaison Srinivasan (present)
Board Member Jain (absence unexcused)
ORAL COMMUNICATIONS
None.
CONSENT CALENDAR
Motion: Vice Chair Isaak moved and Board Member Juttukonda seconded, approval of the consent calendar as presented. The motion carried by the following vote:
Yes: Chair Wang
Vice Chair Isaak
Board Member Juttukonda
3 -
No: 0
Absent: Board Member Jain1 -
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Attachment 3
May 11, 2023Board of Library Trustees Meeting Minutes - Draft 23-0551 Approve the Board of Library Trustees Meeting Minutes of April 3, 2023
Approve the Board of Library Trustees Meeting Minutes of April 3, 2023 as submitted.
PUBLIC HEARINGS/GENERAL BUSINESS
23-0555 Review Recommended FY 2023/24 Budget
Tim Kirby, Director of Finance, presented the FY 2023/24 budget to the board.
Highlights included: citywide revenues, expenditures, reserve balances, and project updates on the Lakewood Branch Library and Civic Center Phase II.
No action was taken by the board.
Chair Wang opened the public hearing, and there being no public testimony, closed the public hearing.
STANDING ITEM: CONSIDERATION OF POTENTIAL STUDY ISSUES
NON-AGENDA ITEMS & COMMENTS
-Board Member Comments
Board Members commented on the auto renewals process, and asked for a Sister City update at an upcoming meeting.
-Staff Comments
Superintendent of Libraries, Steve Sloan spoke about: Firefighter storytime which brought in more than 300 patrons, Earth Day events, National Library Week events, May the 4th be with you events, Asian American and Pacific Islander Heritage Month events, the increase in off-site programs, and the upcoming Summer Reading Program.
ADJOURNMENT
Chair Wang adjourned the meeting at 7:53 p.m.
Attachment 3
City of Sunnyvale
Excerpt Meeting Minutes - Draft
Planning Commission
7:00 PM Online and Bay Conference Room
(Room 145), City Hall,
456 W. Olive Ave.,
Sunnyvale, CA 94086
Monday, May 22, 2023
Special Meeting: Study Session - Canceled | Public Hearing - 7:00 PM 7 P.M. PLANNING COMMISSION MEETING
CALL TO ORDER
Chair Pyne called the meeting to order at 7:01 PM.
ROLL CALL
Chair Martin Pyne
Commissioner Daniel Howard
Commissioner John Howe
Commissioner Neela Shukla
Present: 4 -
Vice Chair Nathan Iglesias
Commissioner Michael Serrone
Commissioner Carol Weiss
Absent: 3 -
The absences of Vice Chair Iglesias, Commissioner Serrone, and Commissioner Weiss are excused.
PUBLIC HEARINGS/GENERAL BUSINESS
5. 23-0564 Review Planning Program Budget and Fees for FY 2023-2024 Planning Officer Mendrin presented the staff report.
Chair Pyne confirmed with Planning Officer Mendrin that the budget’s fee projections do not consider projects in the Moffett Park area since the Moffett Park Specific Plan (MPSP) has not yet been adopted.
Chair Pyne asked whether the budget’s fee projections account for any fee structure changes that will take place once the Housing Element is adopted.
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Attachment 3
May 22, 2023Planning Commission Meeting Minutes - Draft Planning Officer Mendrin confirmed that while they do not, these fee changes (along with pending Planning fees) will be implemented after the adoption of the Housing Element.
Chair Pyne confirmed with Planning Officer Mendrin that Planning Commissioners may offer grammatical changes to the first and second volumes of the Recommended Budget for fiscal year 2023-2024.
Chair Pyne opened the Public Hearing.
There were no public speakers for this agenda item.
Chair Pyne closed the Public Hearing.
MOTION: Commissioner Howe moved and Commissioner Howard seconded the motion to approve the Planning program budget and fees for fiscal year 2023-2024 and provide no additional comments.
The motion carried by the following vote:
Yes: Chair Pyne
Commissioner Howard
Commissioner Howe
Commissioner Shukla
4 -
No: 0
Absent: Vice Chair Iglesias
Commissioner Serrone
Commissioner Weiss
3 -
Chair Pyne noted that Vice President Kamala Harris visited the City for commemorations pertaining to the Central Arques Specific Plan. He added his excitement that projects reviewed by the Planning Commission have garnered federal attention due to their importance.
Attachment 3
City of Sunnyvale
Meeting Minutes
Sustainability Commission
7:00 PM Online and Bay Conference Room
(Room 145), City Hall,
456 W. Olive Ave.,
Sunnyvale, CA 94086
Monday, May 15, 2023
PUBLIC HEARINGS/GENERAL BUSINESS
2 23-0584 Annual Review of City Manager’s Recommended Budget Full budget available online at:
Sunnyvale.ca.gov/your-government/governance/city-budget Staff addressed comments and questions from the Commissioners on the City Manager’s FY 2023/24 Recommended Budget (Recommended Budget), highlighting funding available for projects and positions related to sustainability programs. The Commission discussed the Recommended Budget and asked clarification questions of staff.
Chair Wickham opened the Public Hearing at 8:13 p.m.
Daniel Benusorich voiced concern regarding affordable housing and asked the Commission to recommend allocating more funding toward affordable housing in Sunnyvale.
Councilmember Sell responded with locations for future affordable housing units in Sunnyvale and mentioned she is available to meet to discuss further how to prepare for the future.
Chair Wickham closed the Public Hearing at 8:18 p.m.
MOTION: Vice Chair Kunz moved, and Commissioner Nabhan seconded, a motion to provide the following recommendations on the City Manager’s Recommended Budget for FY 2023/24 to City Council, and to nominate Chair Wickham to convey these recommendations to City Council verbally and in writing:
(1)
Support Budget Supplement No. 1, specifically the funding of ESD 23-01, ESD 17-01, and DPW 22-04
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Attachment 3
May 15, 2023Sustainability Commission Meeting Minutes
(2) Given the City’s priority of Accelerating Climate Action, continue to evaluate whether Project 824780 – Upgrading of Fuel Stations, utilizes the most appropriate strategy. Fuel needs assessments should consider:
a. Fleet electrification, especially with the CARB Advanced Clean Fleets ruling b. The costs of maintaining this asset while electrifying, then the cost decommissioning this asset prior to the end of its useful life c. Alternative methods of fueling while the fleet is transitioning to all-electric, such as Mobile Fueling
FRIENDLY AMENDMENT: Chair Wickham introduced a friendly amendment to add the following recommendations:
(1) Projects involving maintenance and repairs should commit to all-electric replacements. For example:
a. Projects to install or replace emergency generators, when solar and battery back-up is feasible: 833210, 833370, 830910, 829140, and 830580 b. Proactively transition equipment to all-electric for projects that will be impacted by BAAQMD Rules 9-4 and 9-6: 835510, 818600, 825850, 828400, 829190, 832800 (2) Support Projects that implement improvements identified in the Active Transportation Plan. For example, support funding Project 836200, as opposed to potentially defunding it as proposed in Budget Supplement No. 2, Exhibit A, Item 2A.4.
FRIENDLY AMENDMENT: Commissioner Besser introduced a friendly amendment to add the following recommendation and order it as recommendation number two:
(1) Support projects that result in an increase in the net number of trees in the City to further the City’s Climate Action Playbook Move 4.F: Implement the Urban Forest Management Plan. Specifically, Budget Supplements 1 (DPW 22-04) and 3, Project 835400, and Project 832750
FRIENDLY AMENDMENT: Commissioner Pistone introduced a friendly amendment to modify recommendation number one to the following:
(1) Support Budget Supplement No. 1, specifically the funding of ESD 23-01 and ESD 17-01
Vice Chair Kunz and Commissioner Nabhan accepted the friendly amendments,
Attachment 3
May 15, 2023Sustainability Commission Meeting Minutes
agreeing to the amended recommendation as follows:
(1) Support Budget Supplement No. 1, specifically the funding of ESD 23-01 and ESD 17-01
(2) Support projects that result in an increase in the net number of trees in the City to further the City’s Climate Action Playbook Move 4.F: Implement the Urban Forest Management Plan. Specifically, Budget Supplements No. 1 (DPW 22-04) and No. 3, Project 835400, and Project 832750
(3) Given the City’s priority of Accelerating Climate Action, continue to evaluate whether Project 824780 – Upgrading of Fuel Stations, utilizes the most appropriate strategy. Fuel needs assessments should consider:
a. Fleet electrification, especially with the CARB Advanced Clean Fleets ruling b. The costs of maintaining this asset while electrifying, then the cost decommissioning this asset prior to the end of its useful life c. Alternative methods of fueling while the fleet is transitioning to all-electric, such as mobile fueling
(4) Projects involving maintenance and repairs should commit to all-electric replacements. For example:
a. Projects to install or replace emergency generators, when solar and battery back-up is feasible: 833210, 833370, 830910, 829140, and 830580 b. Proactively transition equipment to all-electric for projects that will be impacted by BAAQMD Rules 9-4 and 9-6: 835510, 818600, 825850, 828400, 829190, 832800 (5) Support Projects that implement improvements identified in the Active Transportation Plan. For example, support funding Project 836200, as opposed to potentially defunding it as proposed in Budget Supplement No. 2, Exhibit A, Item 2A.4.
The motion as amended carried with the following vote:
Yes: Chair Wickham
Vice Chair Kunz
Commissioner Besser
Commissioner Nabhan
Commissioner Pistone
5 -
Attachment 3
May 15, 2023Sustainability Commission Meeting Minutes
No: 0
Absent: Commissioner Veitch1 -
Attachment 3
City of Sunnyvale
Excerpt Meeting Minutes - Draft
Housing and Human Services
Commission
7:00 PM Online and Bay Conference Room
(Room 145), City Hall,
456 W. Olive Ave.,
Sunnyvale, CA 94086
Wednesday, May 24, 2023
CALL TO ORDER
Chair Stetson called the meeting to order at 7 p.m.
SALUTE TO THE FLAG
Chair Stetson led the salute to the flag.
ROLL CALL
Chair Elinor Stetson
Vice Chair Leesa Riviere
Commissioner Jim Davis
Commissioner Scott Duncan
Commissioner Sue Harrison
Commissioner Ken Hiremath
Commissioner Helen Lei
Present: 7 -
Commissioner Helen Lei arrived at 7:09 p.m.
Council Liaison Larry Klein (present)
2 23-0565
Review of Fiscal Year 2023/24 Recommended Budget
Housing Officer Jenny Carloni provided an overview of the budget process and the Housing-specific budget excerpt provided to the Commissioners.
Chair Stetson opened and closed the public hearing at 7:23 p.m., upon confirming that there were no members of the public wishing to speak, in person or remotely.
After a few clarifying questions, the Commissioners agreed that there were no additional comments or recommendations for Council regarding the FY 2023/24 Recommended Budget.
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Attachment 3