City of Sunnyvale
Meeting Minutes
City Council
5:00 PM Online and Bay Conference Room (Room
145), City Hall, 456 W. Olive Ave.,
Sunnyvale, CA 94086
Tuesday, June 6, 2023
Special Meeting: Closed Session - 5 PM | Special Joint Meeting of City Council and Sunnyvale Financing Authority - 7 PM (or soon thereafter) | Regular Meeting - 7 PM 5 P.M. SPECIAL COUNCIL MEETING (Closed Session)
Call to Order
Vice Mayor Din called the meeting to order at 5:00 p.m.
Roll Call
Mayor Larry Klein
Vice Mayor Omar Din
Councilmember Russ Melton
Councilmember Alysa Cisneros
Councilmember Richard Mehlinger
Councilmember Murali Srinivasan
Councilmember Linda Sell
Present: 7 -
Public Comment
Public Comment opened at 5:02 p.m.
No speakers.
Public Comment closed at 5:02 p.m.
Convene to Closed Session
Council convened to Closed Session in the Council Conference Room at 5:03 p.m.
A 23-0657 Closed Session Held Pursuant to California Government Code Section 54956.8:
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property Street Address: 805 E El Camino Real, Sunnyvale Agency Negotiators: Kent Steffens, City Manager; Connie Verceles, Deputy City Manager; Chip Taylor, Director of Public Works; Sherine Nafie, City Property Administrator
June 6, 2023City Council Meeting Minutes
Negotiating Parties: Corporate Residential, LLC.
Under Negotiation: Price and Terms of Payment
B 23-0231 Closed Session Held Pursuant to California Government Code Section 54957.6:
CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representatives: Tina Murphy, Director of Human Resources
Employee organization: Sunnyvale Managers Association
(SMA)
Adjourn Special Meeting
Vice Mayor Din adjourned the meeting at 6:41 p.m.
7 P.M. COUNCIL MEETING
CALL TO ORDER
Mayor Klein called the meeting to order at 7:00 p.m.
SALUTE TO THE FLAG
Mayor Klein led the salute to the United States flag.
ROLL CALL
Mayor Larry Klein
Vice Mayor Omar Din
Councilmember Russ Melton
Councilmember Alysa Cisneros
Councilmember Richard Mehlinger
Councilmember Murali Srinivasan
Councilmember Linda Sell
Present: 7 -
CLOSED SESSION REPORT
Vice Mayor Din reported that Council met in Closed Session Held Pursuant to California Government Code Section 54956.8: Conference with Real Property Negotiators Property Street Address: 805 E El Camino Real, Sunnyvale. Agency Negotiators: Kent Steffens, City Manager; Connie Verceles, Deputy City Manager; Chip Taylor, Director of Public Works; Sherine Nafie, City Property Administrator.
Negotiating Parties: Corporate Residential, LLC. Under Negotiation: Price and Terms of Payment; nothing to report.
June 6, 2023City Council Meeting Minutes
Vice Mayor Din reported that Council met in Closed Session Held Pursuant to California Government Code Section 54957.6: Conference with Labor Negotiators Agency designated representatives: Tina Murphy, Director of Human Resources Employee organization: Sunnyvale Managers Association (SMA); nothing to report.
ORAL COMMUNICATIONS
Richard Wanron, San Miguel Neighborhood Association, communicated their concerns with individuals living in mobile homes in the San Miguel Neighborhood and presented a picture as an example of the living conditions.
Dawn Maher, Chief Executive Officer, Sunnyvale Chamber of Commerce, shared details of the Art and Wine Festival event hosted by the Chamber.
CONSENT CALENDAR
Public Comment opened at 7:11 p.m.
No speakers.
Public Comment closed at 7:11 p.m.
MOTION: Vice Mayor Din moved and Councilmember Melton seconded the motion to approve agenda items 1.A through 1.N.
The motion carried with the following vote:
1.A 23-0223 Approve City Council Meeting Minutes of May 2, 2023 Approve the City Council Meeting Minutes of May 2, 2023 as submitted.
1.B 23-0304 Approve City Council Meeting Minutes of May 8, 2023 (Board and Commission Interviews)
Approve the City Council Meeting Minutes of May 8, 2023 as submitted.
1.C 23-0305 Approve City Council Meeting Minutes of May 9, 2023 (Board and Commission Interviews)
Approve the City Council Meeting Minutes of May 9, 2023 as submitted.
1.D 23-0306 Approve City Council Meeting Minutes of May 16, 2023 Approve the City Council Meeting Minutes of May 16, 2023 as submitted.
1.E 23-0270 Approve the List(s) of Claims and Bills Approved for Payment
June 6, 2023City Council Meeting Minutes
by the City Manager
Approve the list(s) of claims and bills.
1.F 23-0182 Receive and File the City of Sunnyvale Investment Report - First Quarter 2023
Receive and file the City of Sunnyvale Investment Report - First Quarter 2023.
1.G 23-0414 Authorize the Issuance of a Purchase Agreement to Brightview Tree Care Services, Inc. for Street Tree Maintenance Services (F23-031)
Take the following actions:
- Authorize the issuance of a purchase agreement with Brightview Tree Care Services, Inc. in a not to exceed amount of $466,630;
- Authorize the City Manager to increase the quantities under the contract, subject to available budget and if pricing and services remain acceptable; and - Authorize the City Manager to renew the contract for one (1) additional one year option, subject to available budget and if pricing and services remain acceptable to the City.
1.H 23-0506 Adopt a Resolution to Approve Road Maintenance and Rehabilitation Proposed Projects List for the Road Repair and Accountability Act of 2017 - Local Streets and Roads (SB 1) Funding Program
Adopt a Resolution to approve the Road Maintenance and Rehabilitation Updated Proposed Projects List for the Road Repair and Accountability Act of 2017 Local Streets and Roads Funding Program and find the action exempt from the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines Section 15378(b) (4) as it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.
1.I 23-0517 Award of Contract to Kimley-Horn and Associates, Inc. for Pedestrian and Bicycle Facility Installation on Tasman Drive Study (F23-023) and Approve Budget Modification No. 21 in the amount of $73,181
Take the following actions:
- Award a contract in substantially the same form as Attachment 1 to the report in an amount not to exceed $248,346 to Kimley-Horn and Associates, Inc. for Pedestrian and Bicycle Facility Installation on Tasman Drive Study;
June 6, 2023City Council Meeting Minutes
- Authorize the City Manager to execute the contract when all conditions have been met;
- Approve a 10% contingency in the amount of $24,835; and - Approve Budget Modification No. 21 in the amount of $73,181.
1.J 23-0550 Authorize Amending an Existing Contract with Park Consulting Group for the Phase II Implementation and Post-Production support for EnerGov (F23-126)
Authorize the City Manager to execute an Amendment to the existing contract with Park Consulting Group, in substantially the same form as Attachment 1 to this report, increasing the not to exceed contract amount by $248,850 for a new not to exceed contract amount of $682,350.
1.K 23-0559 Award of Contract to Maze & Associates for the Annual Independent Financial Audit Services (F23-070)
Take the following Actions:
- Award a five (5) year Services Agreement in substantially the same form as Attachment 1 to the report in an amount not to exceed $683,215 to Maze & Associates of Pleasant Hill, CA;
- Authorize the City Manager to execute the contract when all necessary conditions have been met;
- Authorize the City Manager to amend the agreement's term for two (2) additional one year periods and total not to exceed amount, subject to the available budget, provided pricing and services remain acceptable to the City; and - Approve a 10% contingency in the amount of $68,321.
1.L 23-0539 Reject Sole Bid Received for the Sunnyvale Bicycle, Pedestrian and Safe Routes to School Safety Improvements Project (PW23-11)
Reject the sole bid received in response to Invitation for Bids PW23-11 - Sunnyvale Bicycle, Pedestrian and Safe Routes to School Safety Improvements Project.
1.M 23-0512 Approve the FY 2023/24 Preliminary Engineer’s Report for the Downtown Parking District Assessment, Adopt a Resolution of Intention to Levy and Collect an Assessment for the Downtown Parking Maintenance District for FY 2023/24, and Set the Date of July 25, 2023 for the Public Hearing on the Proposed Assessment
Approve the Fiscal Year (FY) 2023/24 Preliminary Engineer's Report for the
June 6, 2023City Council Meeting Minutes
Downtown Parking District Assessment, adopt a Resolution of Intention to Levy and Collect an Assessment for the Downtown Parking Maintenance District for FY 2023/24, and set the date of July 25, 2023 for the public hearing on the levy of the proposed Assessment.
1.N 23-0630 Approve Request from the Sunnyvale Chamber of Commerce to Waive City Fees for the 2023 Art and Wine Festival in the Amount of $20,073
Approve request from the Sunnyvale Chamber of Commerce to waive City Fees for the 2023 Art and Wine Festival in the amount of $20,073.
ADJOURNMENT TO SPECIAL JOINT MEETING OF THE CITY COUNCIL AND
SUNNYVALE FINANCING AUTHORITY
Mayor Klein adjourned the Council meeting to the joint meeting of the City Council and Sunnyvale Financing Authority Meeting at 7:13 p.m.
7 P.M. (OR SOON THEREAFTER) SPECIAL JOINT CITY COUNCIL AND SUNNYVALE
FINANCING AUTHORITY MEETING
Call to Order
Authority Chair/Mayor Klein called the joint meeting of the City Council and Sunnyvale Financing Authority Meeting to order at 7:13 p.m.
Roll Call
Present: 7 - Authority Chair/Mayor Larry Klein
Authority Vice Chair/Vice Mayor Omar Din
Authority Member/Councilmember Russ Melton
Authority Member/Councilmember Alysa Cisneros
Authority Member/Councilmember Richard Mehlinger
Authority Member/Councilmember Murali Srinivasan
Authority Member/Councilmember Linda Sell
Oral Communications
No speakers.
Consent Calendar
Public Comment opened at 7:15 p.m.
No speakers.
Public Comment closed at 7:15 p.m.
June 6, 2023City Council Meeting Minutes
MOTION: Authority Vice Chair Din moved and Authority Member Cisneros seconded the motion to approve agenda item 2.A.
The motion carried with the following vote:
Yes: 7 - Authority Chair Larry Klein
Authority Vice Chair Omar Din
Authority Member Russ Melton
Authority Member Alysa Cisneros
Authority Member Richard Mehlinger
Authority Member Murali Srinivasan
Authority Member Linda Sell
No: 0
2.A 23-0606 Approve Sunnyvale Financing Authority Meeting Minutes of February 7, 2023
Approve the Sunnyvale Financing Authority Meeting Minutes of February 7, 2023 as submitted.
PUBLIC HEARINGS/GENERAL BUSINESS
3 23-0452 Annual City Council Public Hearing on FY 2023/24 Budget and Resource Allocation Plan and Establishment of Appropriations Limit and Sunnyvale Financing Authority Public Hearing on FY 2023/24 Budget
Finance Director Tim Kirby provided the staff report and presentation.
Public Hearing opened at 7:26 p.m.
No speakers.
Public Hearing closed at 7:26 p.m.
No action taken.
ADJOURN (JOINT) SUNNYVALE FINANCING AUTHORITY MEETING
Authority Chair/Mayor Klein adjourned the meeting at 7:33 p.m.
RECONVENE TO CITY COUNCIL MEETING
Mayor Klein reconvened the City Council meeting at 7:33 p.m.
June 6, 2023City Council Meeting Minutes
PUBLIC HEARINGS/GENERAL BUSINESS
4 23-0455 Annual Review of Proposed Fees and Charges for Fiscal Year 2023/24
Finance Director Tim Kirby provided the staff report and presentation.
Public Hearing opened at 7:55 p.m.
No speakers.
Public Hearing closed at 7:55 p.m.
No action taken.
COUNCILMEMBERS REPORTS ON ACTIVITIES FROM INTERGOVERNMENTAL
COMMITTEE ASSIGNMENTS
Vice Mayor Din reported on a recent Valley Transportation Authority (VTA) Board Meeting where they recommended adopting the new bi-annual budget.
NON-AGENDA ITEMS & COMMENTS
-Council
Councilmembers Melton, Cisneros, Mehlinger, Srinivasan and Sell shared their experiences attending the Sunnyvale Arts and Wine festival.
Mayor Klein reported on his experience attending the U.S. Conference of Mayors Annual Meeting.
-City Manager
None.
INFORMATION ONLY REPORTS/ITEMS
23-0418 Board/Commission Meeting Minutes
23-0419 Information/Action Items
23-0424 Tentative Council Meeting Agenda Calendar
23-0481 Council Advocacy Letters
ADJOURNMENT
June 6, 2023City Council Meeting Minutes
Mayor Klein adjourned the meeting at 8:26 p.m.