SILICON VAL
LEY CLEAN ENERGY
DECARBONIZATION GRANT PROGRAM AGREEMENT
TH
IS AGREEMENT is made and effective on the date of last signature below (“Effective Date”), by and between the SILICON VALLEY CLEAN ENERGY AUTHORITY ("SVCE"), an independent public agency, and The City of Sunnyvale, a municipal corporation (“Recipient”). In consideration of the covenants, conditions and undertakings set forth herein, the parties agree as follows:
1. RE
CITALS. This Agreement is made with respect to the following facts and purposes which each of the parties acknowledge and agree are true and correct:
A. SVCE’s decarbonization grant program (“Program”) will provide over $1.5M in grants to member jurisdictions, public agencies, and community groups to plan and develop decarbonization demonstration and engagement projects.
B. Recipient submitted an application for Program funding, attached hereto and incorporated herein as Exhibit A, for a decarbonization demonstration or engagement project (“Project”). The scope and estimated budget for the Project are included in Exhibit A.
C. SVCE finds that the use of Grant Funds described herein furthers a public purpose and meets the goals and objectives established for the Program, and desires to award Recipient a one-time grant pursuant to the terms of this Agreement.
2. GRANT. SVCE hereby agrees to provide funding to Recipient in an amount not to exceed $500,000, subject to the provisions of this Agreement (“Grant Funds”). Such Grant Funds shall be disbursed to Recipient on a reimbursement basis. It is agreed and understood that the Grant Amount is a ceiling and that SVCE will only reimburse the allowable cost of services actually rendered as authorized by SVCE at or below the Grant Amount established herein.
3. REIMBURSEMENT OF GRANT FUNDS. Grant Funds shall be reimbursed pursuant to the following process:
A. SVCE shall reimburse Recipient for its actual and reasonable costs of constructing the Project up to the agreed upon Grant Funds.
B. Requests for payment submitted to SVCE shall include: 1) an itemized list of all expenditures; and 2) supporting documentation that clearly identifies the expenditure(s) in relation to the scope of the Project set forth in Exhibit A of this Agreement. Payment requests should be aggregated and submitted no more often than once per month.
C. SVCE shall process requests for payment and remit payment within 30 days.
D. If, in SVCE’s sole discretion, the request for payment is incomplete, inadequate, or inaccurate, SVCE may dispute the invoice for reasonable cause and hold all or a portion of the payment request until all required information is received or corrected. Any penalties imposed on the Recipient by a contractor, or other consequence, because of delays in payment or other breach of the agreement between the Recipient and the contractor are the responsibility of the Recipient and are not reimbursable under this Agreement.
Attachment 1
E. Unle
ss otherwise authorized by SVCE in writing, Recipient shall submit all documentation of Project completion, including a final request for payment, within sixty (60) days of Project completion.
F. Final payment of remaining Grant Funds, including any amounts withheld from previous payments, shall be paid up to the total amount of the actual Project cost, not to exceed the Grant Funds amount set forth in this Agreement, upon completion of the Project, receipt of the final report and final request for payment from the Recipient in a form and content satisfactory to SVCE.
4. USE OF GRANT FUNDS. Recipient shall use the Grant Funds to support the Program as set forth in Exhibit A. Any use(s) of Grant Funds not contemplated in this Agreement must be approved in writing by SVCE. This Agreement was awarded to Recipient based on the application submitted by Recipient with the intention that the awarded funds would be used to implement the Project as described in Exhibit A. Any substantive deviation during Project implementation may require reevaluation or result in loss of funding. In no event shall Recipient’s Grant Funds or scope of work be increased. If Recipient knows or should have known that substantive changes to the Project will occur or have occurred, Recipient will immediately notify SVCE in writing. SVCE will then determine whether the Project is still consistent with the overall objectives of the Program and whether the changes would have negatively affected the Project ranking during the Grant evaluation process. SVCE reserves the right to have Grant Funds withheld from Recipient, or refunded to SVCE, due to Recipient’s failure to satisfactorily complete the Project or due to substantive changes to the Project.
5. TERM. This Agreement shall commence on the Effective Date, and shall remain and continue in effect until the final Grant Funds are paid to Recipient, unless sooner terminated pursuant to the provisions of this Agreement.
Projects must be complete no later than December 31, 2024.
6. REPORTING AND RECORDS. Recipient agrees to cooperate with SVCE and provide requested information, if any, related to the use of Grant Funds and the Project, including for the purposes of SVCE’s evaluation, measurement, and verification activities for the Program. Recipient will cooperate in good faith with SVCE or its authorized representative in performing evaluation, measurement and verification (EM&V) of the Program. Information accessed for EM&V may include, but is not limited to, onsite verification of Project operation, Program compliance, and Project records, analysis of facility billing metered data, analysis of data collected from facility-owned submetering, and collection of supplementary metered data on-site. All information collected will be held confidentially and will be used by SVCE or its authorized representative for Program analysis purposes only.
Recipient is responsible for ensuring, through a separate agreement between Recipient and property owner, that property owner shall cooperate with SVCE to provide any documentation and assist in analysis and provide access to the Project site at reasonable times, during the construction of the Project and for a period of up to two (2) years from the completion of the Project. During the course of the Project and for three (3) years thereafter from the receipt of the final Grant Funds, the Recipient agrees to maintain, intact and readily accessible, all communications, data, documents, reports, records, contracts, and supporting materials relating to the Project, as SVCE may require. The Recipient agrees to have financial and compliance audits performed as SVCE may require.
7. LEGAL RESPONSIBILITIES. Recipient shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance under this Agreement. Recipient shall at all times observe and comply with all such ordinances, laws and regulations. SVCE, and its officers and employees, shall not be liable at law or in equity occasioned by failure of Recipient to comply with this Section.
8. PREVAILING WAGES. By accepting the Grant Funds, Recipient as a material term of this Agreement shall be fully responsible for complying with all California public works requirements including but not limited to payment of prevailing wage. Therefore, as a material term of this Agreement, to the extent required by California law, Recipient shall ensure that prevailing wages are paid, that the project budget for labor reflects these prevailing wage requirements, and that the project complies with all other requirements of prevailing wage law, including that Recipient’s subcontractors also comply with all applicable public works/prevailing wage requirements.
Attachment 1
9. PROCUREM
ENT. At minimum, Recipient shall abide by Recipient’s purchasing regulations and policies and all California laws and regulations in procuring goods or services where the costs are eligible for reimbursement under this Agreement. Recipient may also procure goods and services through California Government Code section 4217.10.
10. CALIFORNIA PUBLIC RECORDS ACT. Recipient acknowledges that SVCE is subject to the California Public Records Act (Gov. Code § 7920.000 et seq.). SVCE acknowledges that Recipient may submit information to SVCE that Recipient considers to be confidential, proprietary, or trade secret information. Only such information clearly designated in writing as “confidential” shall be deemed “Confidential Information.” Upon request or demand of any third person or entity (“Requestor”) for the production, inspection, and/or copying of Confidential Information, SVCE shall notify Recipient that such request has been made. Recipient shall be solely responsible for taking whatever legal steps are necessary to protect Confidential Information and to prevent its release to the Requestor. Without limiting SVCE’s right to disclose Confidential Information as may be required by law, if Recipient takes no such action after receiving the foregoing notice from SVCE, SVCE shall be permitted to release information it deems subject to disclosure.
11. NOTICES. Any notices provided under this Agreement must be in writing and may be given either by mail or e-mail to the following addresses:
SVCE: Silicon Valley Clean Energy Authority
333 W. El Camino Real #330
Sunnyvale, CA 94087
Attention: Justin Zagunis
RECIPIENT: City of Sunnyvale
456 W Olive Ave.
Sunnyvale, CA 94063
Attention: Madeline Khair
12. INDEPENDENT CONTRACTOR.
A. Recipient shall at all times remain as to the SVCE a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Recipient shall at all times be under Recipient's exclusive direction and control. Neither SVCE nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Recipient or any of Recipient's officers, employees, or agents except as set forth in this Agreement. Recipient shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the SVCE. Recipient shall not incur or have the power to incur any debt, obligation or liability whatever against SVCE, or bind SVCE in any manner.
B. No employee benefits shall be available to Recipient in connection with the performance of this Agreement. Except for the fees paid to Recipient as provided in the Agreement, SVCE shall not pay salaries, wages, or other compensation to Recipient for performing services hereunder for SVCE. SVCE shall not be liable for compensation or indemnification to Recipient for injury or sickness arising out of performing services hereunder.
13. INDEMNIFICATION. Recipient shall indemnify, protect, defend and hold harmless SVCE, its elected officials, officers, employees, volunteers, and representatives from any and all suits, claims, demands, losses, defense costs or expenses, actions, liability or damages of whatsoever kind and nature which SVCE, its officers, agents and employees may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to Attachment 1
property a
rising out of Recipient’s acts or omissions arising out of or in any way related to the performance or non- performance of this Agreement.
14. INSURANCE.
A. On or before the commencement of the term of this Agreement, Recipient shall furnish SVCE with certificates showing the type, amount, class of operations covered, effective dates, and dates of expiration of insurance coverage, or equivalent self-insurance, in compliance with the requirements in this Section. Recipient shall maintain such coverage in full force at all times for the duration of this Agreement, at its sole cost and expense. Nothing herein shall be construed as a limitation on Recipient indemnification obligations under this Agreement.
B. Recipient shall maintain the following minimum insurance coverages:
1) Workers’ compensation, as required by the State of California; 2) Commercial general liability coverage with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate for bodily injury and property damage. ISO occurrence Form CG 0001 or equivalent is required;
3) Comprehensive automotive liability coverage with minimum limits of $1,000,000 per accident for bodily injury and property damage. ISO Form CA 0001 or equivalent is required.
C. Such coverages shall be issued by an insurer(s) licensed to conduct business in the State of California, with a minimum A.M. Best’s Insurance Rating of A:VII unless otherwise approved in writing as satisfactory to SVCE. The Recipient may satisfy its obligations under this Section through self-insurance.
D. The insurance limits required by SVCE are not represented as being sufficient to protect Consultant.
Recipient is advised to confer with its insurance broker to determine adequate coverage for Recipient.
15. DEFAULT AND TERMINATION. Should an Event of Default occur, SVCE shall provide a notice of default to Recipient and shall give Recipient at least fifteen (15) calendar days from the date the notice is sent to cure the Event of Default. If Recipient fails to cure the Event of Default within the time prescribed, SVCE may, at SVCE’s sole discretion, withhold Grant Funds not yet disbursed hereunder, require the return or repayment of Grant Funds already disbursed, and/or terminate this Agreement by written notice which shall be effective upon receipt by Recipient. “Event of Default” shall mean the occurrence of any one or more of the following events by Recipient: (a) any false statement, representation, or warranty contained in this Agreement, the Application, or any other document submitted to SVCE; (b) failure to comply with applicable laws; (c) a failure to maintain in effect any policy of insurance required under this Agreement; or (d) a material breach of this Agreement.
16. NON-APPROPRIATION. Recipient acknowledges that SVCE is a public agency. In the event that sufficient funds for the performance of this Agreement are not appropriated by the SVCE Board of Directors in any fiscal year covered by this Agreement, this Agreement may be terminated by SVCE, without penalty, by giving notice to Recipient of such facts and of SVCE’s intention to terminate.
17. NON-WAIVER. Failure to exercise any right the SVCE may have or be entitled to, in the event of default hereunder, shall not constitute a waiver of such right or any other right in the event of a subsequent default.
18. AMENDMENT OF AGREEMENT. No modification, rescission, waiver, release or amendment of any provision of this Agreement shall be made except by a written agreement executed by the Recipient and the SVCE.
Attachment 1
19. ASSIG
NMENT PROHIBITED. In no event shall the Recipient assign or transfer any portion of this Agreement.
20. GOVERNING LAW. This Agreement shall be governed by the laws of the State of California. Any legal action brought under this Agreement must be instituted in the Superior Court of the County of Santa Clara, State of California.
21. NO THIRD-PARTY BENEFIT. The provisions of this Agreement are for the sole benefit of the parties hereto and confer no rights, benefits, or claims upon any person or entity not a party hereto.
22. SEVERABILITY. If any provision of this Agreement is held to be invalid or unenforceable for any reason, the remaining provisions will continue in full force without being impaired or invalidated in any way. The parties agree to replace any invalid provision with a valid provision that most closely approximates the intent and economic effect of the invalid provision.
23. RECIPIENT'S AUTHORITY. Recipient represents and warrants that (a) it has the power and authority to enter into this Agreement and to perform its obligations hereunder; (b) the person who executes this Agreement on its behalf has the necessary authority to bind Recipient; and (c) neither the execution and delivery of this Agreement nor the performance of its obligations hereunder will constitute a violation of, a default under, or conflict with any term of any governance documents or other agreements to which it is bound.
24. COUNTERPARTS. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original and all of which shall be taken together and deemed to be one instrument. Faxed and PDF counterpart signatures are sufficient to make this Agreement effective.
25. ENTIRE AGREEMENT. This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material.
26. COMMUNICATIONS AND ENGAGEMENT. Recipient agrees that SVCE may use and publicize information and visual materials (photos, videos, etc.) related to this project, including (but not limited to) information and visual materials provided in this application, updates, or follow-up information. Recipient will coordinate in good faith with SVCE on follow-up activities, such as interviews, outreach coordination, photo or video shoots, requests for additional information, and the design of educational materials and signage related to the project. Recipient will work with SVCE to schedule all coordination and activities within a determined and mutually agreed-upon time frame and understand that refusal or failure to collaborate on marketing and outreach may result in termination of the funding.
IN WITNES
S WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.
SILICON VALLEY CLEAN ENERGY AUTHORITY
_____________________________________
Girish Balachandran, Chief Executive Officer
Attachment 1
APPROVED AS TO FORM:
________________________________
Trisha Ortiz, General Counsel
[RECIPIENT]
By: _____________________________
Name: Kent Steffens
Title: City Manager
[*Note: Signatures of two corporate officers are required for corporations – First signature must be one of the following: 1) the chairman of the board; 2) the president; or 3) any vice president. The second corporate signature must be one of the following: 1) the secretary; 2) any assistant secretary; 3) the chief financial officer; or 4) any assistant treasurer. Signature of City Manager is required for cities.]
Attachment 1
EXHIBIT
A
[attach Application]
Attachment 1
November 4, 2022
Anthony Eulo, Senior Manager of Public Sector Service
Silicon Valley Clean Energy
333 W El Camino Real
#330
Sunnyvale, CA 94087
Re: Sunnyvale Application for Community Decarbonization Demonstration Grant
Dear Mr. Eulo,
Sunnyvale Office Center
505 West Olive Avenue
Sunnyvale, CA 94088-
3707
TDD/TYY 408-730-
7501
sunnyvale.ca.gov
I am submitting this application packet for the Silicon Valley Clean Energy (SVCE) Community Decarbonization Demonstration Grant on behalf of the City of Sunnyvale.
The City of Sunnyvale is seeking funding to support the electrification of the new Lakewood Branch Library and Learning Center, in northern Sunnyvale. This funding will also support an education and engagement program to showcase the all-electric attributes of the library and provide information and resources to help community members transition their homes to all- electric. Please find the attached application for details on the components of the all-electric library and workshops and educational materials planned for the building.
Sunnyvale is committed to decarbonizing buildings and transportation within the City, as demonstrated in the City’s Climate Action Playbook. Sunnyvale has partnered with SVCE to achieve this shared goal through grants, community outreach, public education, and collaborative policy making and program design. Sunnyvale looks to expand its partnership with SVCE through the implementation of the Decarbonization Demonstration grant at the Lakewood Branch Library and Learning Center.
Thank you for your consideration and please reach out with any questions.
Sincerely,
Madeline Willett
Attachment 1
Project D
escription
The City of Sunnyvale is requesting $500,000 to support the electrification of the new Lakewood Branch Library and Learning Center and the accompanying education and outreach program.
The Lakewood Library will be an all-electric building with the costs of the all-electric heating and cooling system, hot water heater, induction cooktop, and educational programming offset by this grant. The library’s Learning Center will provide a digital display of the all-electric building components and energy use, host educational programming for community members on transitioning to all-electric, brochures, and provide an all-electric, rentable community space.
Brochures regarding the facility as well as information guiding community members how to electrify their home will be available in the Learning Center and at events.
The City is excited to develop this resource for the northern Sunnyvale community. Sunnyvale determined that the northern Sunnyvale community members were between 2-4 miles away from the nearest library and had the lowest percentage of library card holders than any other community in Sunnyvale. This region of Sunnyvale has been more impacted by traffic and pollution as the community is bordered by Highway 101 and State Route 237
1. Northern
Sunnyvale has been dominated by industrial and commercial space, and the Lakewood community is a small residential neighborhood within the region. This neighborhood is located the furthest away from other City resources, such as the Community Center and Main Library Branch. The Lakewood Library and Learning Center will provide an accessible, all-electric community space that will benefit the community’s health and overall well-being.
Sunnyvale’s Qualifications
Sunnyvale manages a multitude of construction projects on an annual basis, many of which are grant funded. The below table shows the most recent data on Sunnyvale projects from the Sunnyvale Project Administration team’s eBuilder project management application:
FY 2021/22 FY 2021/22 FY 2022/233
Number of projects
managed
89 95 87
Number of grant
funded projects
19 18 15
Budget of grant funded
projects
$42,341,107 $40,910,753 $36,139,420
Grant funded projects
in construction4
6 7 6
Grant funded projects
completed
3 3 2
This table demonstrates Sunnyvale’s ability to manage a large workload of construction projects and work on both federally and state funded grant projects. The City most often works on both federal and state Department of Transportation funded projects. Nine of the 15 grant projects in FY 2022/23 are with state and federal transportation departments.
Attachment 1
The La
kewood Branch Library and Learning Center project is already through the design phase and is expected to receive permits from the state in early 2023. The Sunnyvale Public Library already offers a variety of environmental and sustainability focused programs and has been a strong partner of the Environmental Services team at Sunnyvale. They currently offer the CoolCooktops induction cooktop loaner program and Home Energy Savings kits through their borrowing library. They also host annual Climate Reality lectures in partnership with the Climate Reality Project. As such, the Lakewood Branch Library educational program is an excellent expansion to both the Adult and Youth services offered. 1 Per the California Office of Environmental Health Hazard Assessment’s CalEnviroScreen 4.0 tool, the Lakewood neighborhood census tract 6085504806 is in the 62 percentile for pollution burden, 68 percentile for diesel particulate matter, and 97 percentile for traffic impacts. 2 Sunnyvale’s non-residential natural gas data was provided by Silicon Valley Clean Energy as part of Sunnyvale’s annual community-wide greenhouse gas inventory reporting.
Methane Reduction Calculations
Sunnyvale non-residential buildings used a total of 24,518,248 therms of natural gas in 20205.
This is the most recent data available to Sunnyvale for non-residential gas use. In 2020, there was 56,920,000 square feet of commercial space in Sunnyvale. Using the Sunnyvale specific therm per square foot of commercial space factor, it is estimated that the 20,000 square foot library would use 8,615 therms of natural gas annually. Since the building will be all-electric, all 8,615 therms of natural gas will be avoided. An energy model of the building is included on the following page of this packet which shows the modeled efficiency of the buildings energy system.
3Data was pulled in November of 2022, only halfway through this fiscal year. 4Projects are logged in either design, bid, or construction phase. The discrepancy between total number of grant projects and total number in construction or complete is due to them being in different phases and the multi-year nature of the projects.
5Sunnyvale’s non-residential natural gas data was provide by SVCE as part of Sunnyvale’s annual community-wide greenhouse gas inventory reporting.
Attachment 1
ENERGY USE AND COST SUMMARY ECON-1
Project Name Date
8/27/2021
Rate: PG&E E-19S Fuel Type: Electricity
STANDARD PROPOSED MARGIN
Energy
Use
(kWh)
Peak
Demand
(kW)
Cost
($)
Energy
Use
(kWh)
Peak
Demand
(kW)
Cost
($)
Energy
Use
(kWh)
Peak
Demand
(kW)
Cost
($)
Jan 33,533 168.9 3,594 23,974 105.1 2,690 9,559 63.8 904 Feb 30,287 106.8 3,277 21,871 77.9 2,483 8,416 28.9 794 Mar 36,261 136.8 3,863 26,030 89.3 2,880 10,232 47.5 983 Apr 34,496 128.3 3,690 24,879 91.4 2,777 9,617 37.0 913 May 35,280 158.4 6,783 24,869 99.5 4,747 10,410 58.9 2,036 Jun 39,716 152.5 7,290 27,738 102.9 5,173 11,978 49.6 2,117 Jul 41,537 168.9 7,719 28,676 106.2 5,311 12,861 62.8 2,407 Aug 40,241 149.2 7,316 28,196 98.8 5,175 12,045 50.4 2,140 Sep 39,568 158.9 7,362 27,023 99.5 5,037 12,545 59.4 2,326 Oct 34,751 141.1 6,464 24,560 99.5 4,699 10,191 41.6 1,765 Nov 31,931 114.5 3,447 23,016 83.8 2,602 8,916 30.6 845 Dec 33,487 104.5 3,575 24,166 77.6 2,698 9,321 27.0 877 Year 431,088 168.9 64,381 304,997 106.2 46,275 126,091 62.8 18,105
CO2 297,451 lbs/yr 210,448 lbs/yr 87,003 lbs/yr
Rate: PG&E G-NR1 Fuel Type: Natural Gas
STANDARD PROPOSED MARGIN
Energy
Use
(therms)
Peak
Demand
(kBtu/hr)
Cost
($)
Energy
Use
(therms)
Peak
Demand
(kBtu/hr)
Cost
($)
Energy
Use
(therms)
Peak
Demand
(kBtu/hr)
Cost
($)
Jan 0 0.0 29 0 0.0 0 0 0.0 0
Feb 0 0.0 29 0 0.0 0 0 0.0 0
Mar 0 0.0 29 0 0.0 0 0 0.0 0
Apr 0 0.0 29 0 0.0 0 0 0.0 0
May 0 0.0 29 0 0.0 0 0 0.0 0
Jun 0 0.0 29 0 0.0 0 0 0.0 0
Jul 0 0.0 29 0 0.0 0 0 0.0 0
Aug 0 0.0 29 0 0.0 0 0 0.0 0
Sep 0 0.0 29 0 0.0 0 0 0.0 0
Oct 0 0.0 29 0 0.0 0 0 0.0 0
Nov 0 0.0 29 0 0.0 0 0 0.0 0
Dec 0 0.0 29 0 0.0 0 0 0.0 0
Year 0 0.0 344 0 0.0 0 0 0.0 0
CO2 0 lbs/yr 0 lbs/yr 0 lbs/yr
Energy Cost Savings: Avoided CO2 Emissions: 87,003 lbs/yr Attachment 1
EnergyPro 6. by EnergySoft User Number: 5490 ID: ABA-013 Page 1 of 1
Annual Totals Energy Demand Cost Cost/sqft Virtual Rate Electricity 304,997 kWh 106 kW $ 46,275 $ 2.32 /sqft $ 0.15 /kWh Natural Gas 0 therms 0 kBtu/hr $ 0 $ 0.00 /sqft $ 0.00 /therm Total $ 46,275 $ 2.32 /sqft
Attachment 1
Full Des
cription of the Building Electrification Project
The Project is sited at 760 Lakechime Drive in Sunnyvale California. It is adjacent to Lakewood Tech EQ Elementary School and Lakewood Park. The Project is approximately 20,068 SF consisting of a one-story library and learning center with community rooms, a prep kitchen and administrative offices. The City of Sunnyvale strived to design an all-electric building to be the equivalent of LEED Gold and a wide variety of energy strategies were considered and included in the design such as: commissioning; energy use monitoring; efficient design and construction; efficient appliances, systems and lighting; the use of renewable and clean sources of energy, generated on-site or off-site; and other innovative practices.
The final building design is all electric and there will be no natural gas service provided to the site.
Electric versions of the building system were chosen over typical, less expensive natural gas models for three items include the building heating, ventilation and air conditioning (HVAC), the water heater, and the cooktop.
Heating, Ventilation and Air Conditioning
Heating and cooling for the building will be provided by 12 separately controlled Daikin electric heat pump rooftop HVAC units. The overall HVAC system will include building-level energy meters, or submeters that can be aggregated to provide building-level data representing total building energy consumption. The system will meet the minimum applicable acceptable indoor air quality standards including providing increased ventilation, CO2 sensors in all densely occupied spaces, interior cross- contamination prevention, and MERV-13 filtration. The HVAC system will be controlled through the Building Management System and will meet the thermal comfort criteria for controllability.
Heat Pump Water Heater
An electric Heat Pump Water Heater (HPWH) will provide hot water for the building restrooms and the prep kitchen. A fully integrated heat pump water heater is planned with an 80-gallon capacity. The specified HPWH will transfer heat from the surrounding air into the hot water tank, providing industry leading efficiency. The tank will be insulated with 3” thick CFC free polyurethane foam insulation to minimize stand-by heat loss and will have a Hydrastone Cement lining to ensure long tank life.
Induction Cooktop
An induction cooktop will be installed in the prep kitchen. Unlike traditional stoves which use flame or radiant heat to cook food, an induction cooktop uses electromagnetism to cook food inside the pot or pan. Simply turning on a burner without placing a pot or pan above it will not generate any heat.
Attachment 1
Outreach an
d Community Education Plan
Scheduled to open to the public in Fall 2024, the Lakewood Branch Library and Learning Center is intended to establish a community hub in north Sunnyvale for the services and programs offered by the City of Sunnyvale, the Sunnyvale School District, and the Fremont Union High School district. Through this joint use facility, residents in north Sunnyvale will gain increased access to information and resources to support lifelong learning. The facility will be open to the public six days per week including nights and weekends on set schedule as well as provide rooms for community use beyond normal operating hours. The Learning Center wing of the facility features program spaces prioritized for school district use, program spaces for Library and Recreation programming, rental spaces for community members, and a hands-on Maker space. As the area of the facility that will provide the greatest accessibility to the public, the Learning Center wing will be the primary location for demonstrating the benefits of community electrification.
The four main components of the City’s outreach and community education plan to highlight the all- electric components with education information about the benefits of using electric versus natural gas- powered building components include:
1) Digital display
A digital display monitor will be acquired and installed in the Learning Center wing. This display will feature an ongoing slideshow of the key electric components such as the HVAC system, induction cooktops, and EV chargers, highlighting the benefits of their use for community members. In addition, there will be a dashboard included in the slideshow that presents an at-a-glance view of energy consumption in the building and compares this usage to estimates of energy use from traditional systems. Building-level energy meters and submeters will aggregate data to show total building energy consumption. Dashboard data will be collected for three months after the facility opens to the public and incorporated as part of the digital display. The dashboard will also be made available online via the Library’s website to make that data available remotely.
2) Educational classes, workshops, and other programming The Library will feature educational classes, workshops, and other programming that help Sunnyvale community members understand the benefits and options for clean electricity, electrifying their vehicles, and electrifying their homes.
The induction cooktop located near the Community Room of the library will be accessible to the community for use during scheduled events and rentals, providing them an opportunity to try out the cooktop. Signage will be developed to explain the use and benefits of the cooktop and will also link community members to the CoolCooktops induction cooktop loaner program offered through the Sunnyvale Public Library.
3) Printed brochure
A printed brochure will be developed and made available to the public in the facility which highlights the benefits and options for community members to electrify their living spaces.
Attachment 1
4) Community events
In addition to hosting its own events, the Library participates in a wide variety of community and school events such as Back to School nights, National Night Out, and more. The Library will share the printed brochure regularly at these events and respond to any questions community members may have about the benefits of electrifying their homes or vehicles, including highlighting Silicon Valley Clean Energy as a valuable resource for current information.
Attachment 1
Project
Workplan and Timeline
Building Design and Construction
The design and construction of the building will be managed by City of Sunnyvale’s Assistant City Engineer, Nathan Scribner.
The electric HVAC units, electric heat pump water heater and the induction cooktop will be installed during construction of the Lakewood Branch Library and Learning Center project. The project is fully designed and an application for building permits has been submitted. The following timeline is expected for the project:
• Permitting: (Present to early 2023)
• Construction Bidding: (early to mid-2023)
• Award Construction Contract: (mid 2023)
• Construction: (14 months- mid 2023 to late 2024)
• Furnish and Occupy building: Late 2024
Education and Outreach
The outreach and educational programs portion of this project will be managed by City of Sunnyvale’s Superintendent of Libraries, Steve Sloan. The educational programs will be folded into the Library and Recreation department’s operations and staffing, no additional staff resources are required.
Educational classes that help Sunnyvale community members understand the benefits of electrifying their homes and vehicles will be offered once per quarter January 2023 through December 2024, beginning first at the central Sunnyvale Public Library facility located at 665 W. Olive Ave., and transitioning to the demonstration site at Lakewood Branch Library and Learning Center in Fall 2024 when it opens to the public. The digital display in the learning center will be purchased and installed during the furnishing phase of the building project.
Updates to that display will occur as data becomes available.
Attachment 1
Line Item Description SVCE Grant Funding Other Funding* Total Cost (Line B + C) Electric Rooftop Packaged Heat Pump
HVAC w/ Optimizer (12 Units)
$ 472,314.00
$ 60,330.00
$ 532,644.00
Electric Heat Pump Water Heater (80
Gal)
$ 6,286.00
$ -
$ 6,286.00
Electric 30" Built-in Induction Cooktop $ 2,400.00 $ - $ 2,400.00 Speaker honorariums at 8 educational
workshops
$ 4,000.00
$ -
$ 4,000.00
Digital display - Hardware, software,
installation
$ 10,000.00
$ -
$ 10,000.00
Educational brochures - design, printing
$ 5,000.00
$ -
$ 5,000.00
Totals
$ 500,000.00
$ 60,330.00
$ 560,330.00
*Other Funding should match Project Funding Sources below.
Project Funding Sources
Please list all the sources of other funding below. The total of Other Funding Sources should match Total Other Funding Contribution above.
Source of Other Funding
Monetary
In-Kind $ Value
Total Contribution of
Funding from Other Sources
(Line B + C)
Funding Secured
(yes/no)
City of Sunnyvale General Fund
$ 60,330.00
$ -
$ 60,330.00
Yes
Totals Other Funding Contributions
$ 60,330.00
$ -
$ 60,330.00
Lakewood Library Demonstration Grant; Budget
Attachment 1