Project Title: 828260 - SMaRT Station Post-2021 Rebuild Project Approved Status: Funded
Project Description/Scope/Purpose:
This project upgrades the city-owned Sunnyvale Materials Recovery and Transfer Station (SMaRT® Station) with new sorting and recycling equipment. This facility will have been in operation for 30 years by FY 2023/24. At the present time, the facility serves Sunnyvale and Mountain View under a Memorandum of Understanding (MOU) that expires in CY 2036. The preliminary cost estimate for design, installation, and construction is $34 million. The retrofit project will help us embrace cutting-edge recycling technologies, become a power-efficient facility, prepare for a more sustainable future and it will optimize efficiencies using automation. The project will entail installing optical sorters, separators and screens, metering bins, compactor, and other equipment. The project is expected to be complete by the summer of 2025. The estimate will be reviewed and confirmed in the final design stage of the project.
Fiscal Impact:
The design and construction of the $34 million project will be funded by the sale of utility revenue bonds. Debt service on the bonds is anticipated to be approximately the same (after inflation) as current SMaRT Station debt service costs. Facility participants other than Sunnyvale will pay proportional shares of the debt service in a manner to be described in a new MOU or other participation agreement. The 7-year project projection in 2016 was $30.4 million.
Project Phase: Design
Year Identified: 2009
Estimated Comp. Yr: 2024/25
The upgrades will retrofit the existing facility that has been in operation for 30 years. The original 1994 NRT mixed waste processing equipment line was replaced in a 2009 infrastructure project. The SMaRT Station exists in a corrosive bay-side environment and feasibility studies show that the metal building and much of the equipment it houses are in need of replacement.
It will be designed to match the anticipated delivery quantities and needs of the ongoing facility participants. This will include (1) continued truck transfer to Kirby Canyon Landfill and/or another landfill, and (2) preparation of incoming waste for some to-be-determined waste conversion or energy recovery process.
Project Evaluation and Analysis:
Project Category: Infrastructure
55 - Office of the City Attorney, 90 - Public WorksInterdependencies:Report to Council Number: 17-0866 No Carryover o Prevent Inflation þ Meets Capitalization Threshold þ Technology Component o Park Dedication Eligible o Art in Public Places Eligible þ IT Steering Committee o Project Administration þ Art in Private Development Required o Project Manager: Deepti Jain
Funding Sources:
Solid Waste Management Fund
Explanation of Change:
( FY 2023/24 Notes DJ) - Will request Phase 2 Budget Increase. An Engineering Consultant was hired to assist with the project design and RFP scope development. The project design and approach have been modified. The project is currently in the RFP scope development stage which will be completed in the next two months. Inflation and design change have driven the estimated cost of the project from $30M to $38M.
SN: adjusted budget references to $34M - per change request, expected range of $34-38M, but only budgeting $34M.
Plans and Goals:
EM - Environmental Management - EM-15: Environmentally-Sound Disposal Project Type: Solid Waste
Council District:
Oracle Program Parent 1: 270 - Environmental Services
Project Origin: Staff
Expenditures Revenues Transfers
Actuals to 2021-22 765,315 - -
Actuals
Expenditures Revenues Transfers
Actuals to 2021-22 765,315 - -
828260 - SMaRT Station Post-2021 Rebuild
Attachment 3
Actual 2022-23 143,076 - -
Project Life Budget to 2023-24 33,790,716 30,393,497 -
Total Available Budget 2023-24 $ 32,882,325 $ 30,393,497 $ - Budget/Forecast
Actual 2022-23 143,076 - -
Project Life Budget to 2023-24 33,790,716 30,393,497 -
Total Available Budget 2023-24 $ 32,882,325 $ 30,393,497 $ - Summary
2024 2025 Proposed Change
Budget Year Expenditures Revenues Budget Year Expenditures Revenues Expenditures Revenues 2024-25 887,000 - 2024-25 - - (887,000) -
2025-26 - - 2025-26 - - - -
2026-27 - - 2026-27 - - - -
2027-28 - - 2027-28 - - - -
2028-29 - - 2028-29 - - - -
2029-30 - - 2029-30 - - - -
2030-31 - - 2030-31 - - - -
2031-32 - - 2031-32 - - - -
2032-33 - - 2032-33 - - - -
2033-34 - - 2033-34 - - - -
2034-35 - - 2034-35 - - - -
2035-36 - - 2035-36 - - - -
2036-37 - - 2036-37 - - - -
2037-38 - - 2037-38 - - - -
2038-39 - - 2038-39 - - - -
2039-40 - - 2039-40 - - - -
2040-41 - - 2040-41 - - - -
2041-42 - - 2041-42 - - - -
2042-43 - - 2042-43 - - - -
2043-44 - - 2043-44 - - - -
Fund Total 887,000 - - - (887,000) -
Attachment 3
Related GL Fund: 6143 - SMaRT Station Equipment Replacement - Fund Award: 6143 - SMaRT Station Equipment Replacement - Fund 2024 2025 Proposed Change
Budget Year Expenditures Revenues Budget Year Expenditures Revenues Expenditures Revenues 2024-25 887,000 - 2024-25 - - (887,000) -
2025-26 - - 2025-26 - - - -
2026-27 - - 2026-27 - - - -
2027-28 - - 2027-28 - - - -
2028-29 - - 2028-29 - - - -
2029-30 - - 2029-30 - - - -
2030-31 - - 2030-31 - - - -
2031-32 - - 2031-32 - - - -
2032-33 - - 2032-33 - - - -
2033-34 - - 2033-34 - - - -
2034-35 - - 2034-35 - - - -
2035-36 - - 2035-36 - - - -
2036-37 - - 2036-37 - - - -
2037-38 - - 2037-38 - - - -
2038-39 - - 2038-39 - - - -
2039-40 - - 2039-40 - - - -
2040-41 - - 2040-41 - - - -
2041-42 - - 2041-42 - - - -
2042-43 - - 2042-43 - - - -
2043-44 - - 2043-44 - - - -
Fund Total 887,000 - - - (887,000) -
Attachment 3