City of Sunnyvale
Meeting Minutes - Draft
Bicycle and Pedestrian Advisory
Commission
6:30 PM Online and Bay Conference Room
(Room 145), City Hall,
456 W. Olive Ave.,
Sunnyvale, CA 94086
Thursday, June 15, 2023
CALL TO ORDER
Chair Mehlman called the meeting to order at 6:34 p.m.
SALUTE TO THE FLAG
Chair Mehlman led the salute to the flag.
ROLL CALL
Chair Leia Mehlman
Vice Chair Bryce Beagle
Commissioner Alex Bonne
Commissioner Arwen Davé
Commissioner Dan Hafeman
Commissioner Sharlene Liu
Present 6 -
Commissioner Timothy OeyAbsent 1 -
Commissioner Oey (excused absence)
Council Liaison Cisneros (absent)
PRESENTATION
Public Comment opened at 6:37 p.m.
No speakers.
Public Comment closed at 6:38 p.m.
A 23-0662
Recognition of Service
Lillian Tsang, Principal Transportation Engineer, thanked Commissioner Hafeman for his service.
B 23-0663 Sidewalk Conditions
Attachment 2
June 15, 2023Bicycle and Pedestrian Advisory
Commission
Meeting Minutes - Draft
Angela Wong, Transportation Engineer, gave a presentation on sidewalk conditions. Highlighting the following:
- Workflow for Sidewalk Repairs
- Workflow in Detail
- Average 5-10 requests per week
- Backlog has 4,500 entries
- Types of sidewalk condtions
- Types of Sidewalk Repairs - Temporary
- Types of Sidewalk Repairs - Permanent
- Challenges
- Each location is different
- Inflation
- CIP(Capital Improvement Project) 829400 - Sidewalk, Curb and Gutter Replacement (Annual)
- ADA upgrades
- Upgrades to City Facilities
Commissioner Liu asked about the following:
- Why can't the temporary repairs remain permanent?
- How come only 1/9 of the budget will be used to address the backlog? - Will the City increase the budget and staffing to reduce the backlog? Ms. Wong and Ms. Tsang addressed the questions.
Chair Mehlman asked about the following:
- Are all sidewalks that are not on private property considered City property? Ms. Tsang addressed the question.
Vice Chair Beagle asked about the following:
- How many of the 4500 items listed in the backlog are very serious to not as serious to fix?
- How far along is the City with installing ADA ramps?
- Is there a total cost of the remaining work to be done for installing ADA ramps? - Would the City consider installing driveway ramps that provide continuously level sidewalks?
Ms Tsang addressed the questions.
Attachment 2
June 15, 2023Bicycle and Pedestrian Advisory
Commission
Meeting Minutes - Draft
Chair Mehlman asked about the following:
- Is there a master review list for ADA compliance or alterations at intersections? Ms Tsang addressed the question.
Chair Mehlman asked about the following:
- Timeline for completing the ADA database
Ms. Tsang addressed the question.
Commissioner Hafeman commented and asked about the following:
- Thanked City staff for their quick response to Access Sunnyvale submissions - Does City staff actively inspect the City sidewalks on a continuous basis for repairs?
- Will the City spend money on fixing the temporary solutions permanently if they don't get worse after the temporary fix?
- Why hasn't asphalt been considered for the sidewalks? Ms Tsang addressed the questions.
Commissioner Bonne asked about the following:
- Why is it that in 25% of cases, tree removal is considered an option in this era of global warming? Also, who is responsible for making this decision? Ms. Tsang addressed the question.
Chair Mehlman asked about the following:
- Does the City Arborist review the trees?
Ms. Tsang addressed the question.
Commissioner Bonne commented on the following:
- Report from staff on how many trees have been removed for sidewalk issues and who is the person making the decision of the tree removal Vice Chair Beagle commented on the following:
- Provide feedback during the design phase for redevelopment and redesign of a street rather than trying to change existing design
Attachment 2
June 15, 2023Bicycle and Pedestrian Advisory
Commission
Meeting Minutes - Draft
Commissioner Hafeman commented on the following:
- Enjoys walking on the ramped and grinded sidewalks
- Mountain View streets uses a flexible cover that bends with root development Chair Mehlman commented on the following:
- Requests having the City Arborist give a presentation to the BPAC at a future meeting
ORAL COMMUNICATIONS
Public Comment opened at 7:24 p.m.
No speakers.
Public Comment closed at 7:24 p.m.
CONSENT CALENDAR
Public Comment opened at 7:24 p.m.
No Speakers.
Public Comment closed at 7:24 p.m.
1.A 23-0656
Approve the Bicycle and Pedestrian Commission Meeting
Minutes of May 18, 2023.
Approve the Bicycle and Pedestrian Commission Meeting Minutes of May 18, 2023 as submitted.
Commissioner Hafeman moved and Vice Chair Beagle seconded the motion to approve item 1.A.
The motion carried by the following vote:
Yes Chair Mehlman
Vice Chair Beagle
Commissioner Bonne
Commissioner Davé
Commissioner Hafeman
Commissioner Liu
6 -
No 0
Absent Commissioner Oey1 -
PUBLIC HEARINGS/GENERAL BUSINESS
Attachment 2
June 15, 2023Bicycle and Pedestrian Advisory
Commission
Meeting Minutes - Draft
2 23-0664 Report and Discussion of Recent Santa Clara Valley Transportation Authority (VTA) Bicycle and Pedestrian
Advisory Committee (BPAC) Meeting
Commissioner Bonne, VTA BPAC Sunnyvale Representative, gave the meeting summary report for June regarding the following topics:
- Presentation by VTA GM/CEO Carolyn Gonot
- 2023 budget is the 1st in 10 years to show a surplus
- US101/Blossom Hill Rd Interchange Improvement Project won the APWA (American Public Works Association) Project of the Year Award - Saturday, June 12 from 6 to 7:30 p.m. - 2024 Transit Service Plan online meeting - Thursday, June 29 - Community meeting for Transit-Oriented Development Project, Berryessa/North San Jose Transit Center
- New customer service center in San Jose on North Market Street, M-F from 9-6:00 p.m.
- Summer Youth Pass is for 3 months of travel for $70 for anyone under 18 years old
- VTA will provide lobbying assistance to cities when applying for State or Federal funding. Also willing to review grant applications
- VTA Vanpool subsidy: $800 month towards cost of shared van. 5-15 participants.
Must be open to the public and entire trip must be within Santa Clara County - Update on the Guaranteed Ride Home Program given by Lauren Ledbetter - Guaranteed Ride Home Program begins in June 2023
- Register at grh.vta.org
- Presentation by Adam Burger, Innovative Mobility Program Manager, on the Wheels on the Bus Real-time Data Project. Feedback or suggestions should be sent to the VTA BPAC before July's VTA BPAC meeting at
[email protected]
- Update from Ben Aghegnehu on the County of Santa Clara Roads & Airports Department
- Wayfinding SubCommittee met and is working on signage options Commissioner Liu asked about the following:
- What is the motivation for having the Guaranteed Ride Home Program? - Is there real time information for bike riders taking the bus to know if the bus is late or going to arrive early?
- What is the USDOT Grant?
Attachment 2
June 15, 2023Bicycle and Pedestrian Advisory
Commission
Meeting Minutes - Draft
Commissioner Bonne addressed the questions.
Public Comment opened at 7:44 p.m.
No speakers.
Public Comment closed at 7:44 p.m.
STANDING ITEM: CONSIDERATION OF POTENTIAL STUDY ISSUES
None.
NON-AGENDA ITEMS & COMMENTS
-Commissioner Comments
None.
-Staff Comments
Angela Wong commented on the following:
- Bike lane open on Java Drive between Mathilda and Crossman Avenues - First ever bike indicator has been installed at Caribbean Drive and Borregas Avenue
- Construction for the Slurry Seal 2023 will start June 19 to the end of August - City Council has awarded the consultant agreement contract at the June 6 Council Meeting for the Pedestrian and Bicycle Facility Installation on Tasman Drive - On June 20, 2023 the Fiscal Year 23/24 TDA Article 3 Funding application for projects will be brought to the City Council for consideration - City of Sunnyvale received two American Public Works Association Awards - Fair Oaks Avenue Overhead Bridge Rehabilitation Project and the Homestead Road at Homestead High School Project
INFORMATION ONLY REPORTS/ITEMS
23-0665 BPAC 2023 Annual Work Plan
Commissioner Liu commented and asked about the following:
- Where is the Municipal Code Review in the Annual Work Plan? Ms. Tsang addressed the question.
23-0666 Active Items List June 2023
23-0668 2023 Deferred Study Issues
Attachment 2
June 15, 2023Bicycle and Pedestrian Advisory
Commission
Meeting Minutes - Draft
23-0669 Utility Bill Stuffer Update
Commissioner Liu commented on the following:
- 3 foot margin rule and how cars have to change lanes if they can't pass the cyclists
23-0670
Annual Slurry Seal List 2023
Commissioner Liu asked about the following:
- The difference between Slurry Seal A and B list
- Can a bike lane be painted if no slurry seal is done on that street? - Slurry Seal list A, number 59 - why is there only one crosswalk on the southside and not the northside of the intersection
- Slurry Seal list B, number 3 - why is there only one crosswalk on the southside and not the northside of the intersection
Ms. Tsang addressed the questions.
Commissioner Hafeman asked about the following:
- If items listed on the Slurry Seal list are not numbered does that mean they won't be worked on in 2023?
Ms. Tsang addressed the question.
ADJOURNMENT
Chair Mehlman adjourned the meeting at 8:14 p.m.
Attachment 2