City Council
City of Sunnyvale
Notice and Agenda
Online and Bay Conference Room (Room
145), City Hall, 456 W. Olive Ave.,
Sunnyvale, CA 94086
5:15 PMTuesday, August 29, 2023
Special Meeting: Closed Session - 5:15 PM | Regular Meeting - 7 PM Meeting online link: https://sunnyvale-ca-gov.zoom.us/j/96111580540 Public Participation
• In-person participation: You may provide public comment by filling out a speaker card (optional) and giving it to the City Clerk.
• Online participation: You may provide audio public comment by connecting to the meeting online or by telephone. Use the Raise Hand feature to request to speak (*9 on a telephone):
Meeting online link: https://sunnyvale-ca-gov.zoom.us/j/96111580540 Meeting call-in telephone number: 833-548-0276 | Meeting ID: 961 1158 0540 (*9 to request to speak | *6 to unmute/mute)
• Watch the City Council meeting at http://youtube.com/SunnyvaleMeetings or on television over Comcast Channel 15, AT&T Channel 99
• Submit written comments to the City Council no later than 4 hours prior to the meeting start to [email protected] or by mail to:
City Clerk, 456 W. Olive Ave., Sunnyvale, CA 94086
• Review recordings of this meeting and past meetings at https://sunnyvaleca.legistar.com/calendar.aspx or
http://youtube.com/SunnyvaleMeetings
Accessibility/Americans with Disabilities Act (ADA) Notice Pursuant to the Americans with Disabilities Act (ADA), if you need special assistance to provide public comment, or for other special assistance; please contact the City at least 48 hours prior to the meeting to enable the City to make
August 29, 2023City Council Notice and Agenda
reasonable arrangements to ensure accessibility to this meeting. The Office of the City Clerk may be reached at 408-730-7483 or [email protected] (28 CFR 35.160 (b) (1)).
5:15 P.M. SPECIAL COUNCIL MEETING (Closed Session)
Call to Order
Call to Order in the Bay Conference Room - Room 145 (Open to the Public).
Roll Call
Public Comment
The public may provide comments regarding the Closed Session item(s). If you wish to address the Council, please refer to the notice at the beginning of this agenda. Closed Sessions are not open to the public.
Convene to Closed Session
Convene to Closed Session in the Council Conference Room (Closed to the Public).
CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED
LITIGATION
Pursuant to Government Code Section 54954.5: Significant Exposure to Litigation Under Government Code Section
54956.9(d)(2): A statement threatening litigation made by a person outside an open and public meeting related to a
proposed project at 1154 and 1170 Sonora Court
23-0839A
Closed Session Held Pursuant to California Government Code Section 54956.9:
CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED
LITIGATION
(Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9): International Federation of Professional and Technical Engineers (IFPTE), Local 21 on behalf of affected Sunnyvale Employees'
Association (SEA) employees
23-0792B
Adjourn Special Meeting
August 29, 2023City Council Notice and Agenda
7 P.M. COUNCIL MEETING
Pursuant to Council Policy, City Council will not begin consideration of any agenda item after 11:30 p.m. without a vote. Any item on the agenda which must be continued due to the late hour shall be continued to a date certain. Information provided herein is subject to change from date of printing of the agenda to the date of the meeting.
CALL TO ORDER
Call to Order in the Bay Conference Room (Room 145)
SALUTE TO THE FLAG
ROLL CALL
CLOSED SESSION REPORT
SPECIAL ORDER OF THE DAY
National Library Card Sign-up Month23-0378C
Prisoners of War/Missing in Action (POW/MIA) Recognition Day
23-0379D
ORAL COMMUNICATIONS
This category provides an opportunity for members of the public to address the City Council on items not listed on the agenda and is limited to 15 minutes (may be extended or continued after the public hearings/general business section of the agenda at the discretion of the Mayor) with a maximum of up to three minutes per speaker. Please note the Brown Act (Open Meeting Law) does not allow the Council to take action on an item not listed on the agenda. If you wish to address the Council, please refer to the notice at the beginning of this agenda. Individuals are limited to one appearance during this section.
CONSENT CALENDAR
All matters listed on the consent calendar are considered to be routine and will be acted upon by one motion. There will be no separate discussion of these items. If a member of the public would like a consent calendar item pulled and discussed separately, please refer to the notice at the beginning of this agenda.
Approve the List(s) of Claims and Bills Approved for Payment 23-02761.A
August 29, 2023City Council Notice and Agenda
by the City Manager
Recommendation: Approve the list(s) of claims and bills.
Approve Budget Modification No. 2 in the Amount of
$1,998,080 for the Fair Oaks Avenue Overhead Bridge
Rehabilitation Project, Amend the Contract with Ghirardelli Associates Inc. by $986,585 to an Increased Contract Amount of $3,319,783, Amend the Contract with Biggs Cardosa
Associates, Inc. of San Jose by $40,000 to an Increased Contract Amount of $2,666,075, Amend the Joseph J.
Albanese Contract Construction Contingency by $400,000 to an Increased Contingency Amount of $2,238,600, and
Authorize Public Works Director, or Designee, to Execute a Contract Change Order with Joseph J. Albanese in the Amount of $1,145,765
23-02241.B
Recommendation: Take the following actions:
- Approve Budget Modification No. 2 in the amount of
$1,998,080 for the Fair Oaks Avenue Overhead Bridge
Rehabilitation.
- Amend the contract with Ghirardelli Associates Inc. by $986,585 to increase the contract to $3,319,783.
- Amend the contract with Biggs Cardosa Associates Inc. by $40,000 to increase the contract to $2,666,075 and amend the construction contingency by $400,000 to an increased
construction contingency amount of $2,238,600.
- Authorize Public Works Director, or Designee, to execute a contract change order with Joseph J. Albanese in the amount of $1,145,765.
Approve Contract Award to Western Digital for Semiconductor Training and Employment Pilot
23-07731.C
Recommendation: Approve the award of contract for Rapid Response services and authorize the City Manager to execute an agreement with Western Digital in an amount not to exceed $475,000, with the contract term starting September 11, 2023, and ending
September 10, 2024.
Authorize Reinstating and Amending Three On-Call Contracts for Pavement Rehabilitation Services (F23-186)
23-07261.D
August 29, 2023City Council Notice and Agenda
Recommendation: Take the following actions:
- Authorize the City Manager to execute the Reinstatement and First Amendment to the contract with CSG Consultants, Inc., in substantially the same as Attachment 1 to the report, to reinstate the agreement retroactively to May 23, 2023, and extending the term of the Agreement until December 31, 2024; - Authorize the City Manager to execute the Reinstatement and First Amendment to the contract with Michael Baker
International, Inc., in substantially the same as Attachment 2 to the report, to reinstate the agreement retroactively to May 11, 2023, and extending the term of the Agreement until December 31, 2024; and
- Authorize the City Manager to execute the Reinstatement and First Amendment the contract with Wood Rodgers, Inc. in substantially the same as Attachment 3 to the report, to reinstate the agreement retroactively to May 11, 2023, and extending the term of the Agreement until December 31, 2024.
PUBLIC HEARINGS/GENERAL BUSINESS
If you wish to speak to a public hearing/general business item, please refer to notice at the beginning of this agenda. Each speaker is limited to a maximum of three minutes. For land-use items, applicants are limited to a maximum of 10 minutes for opening comments and 5 minutes for closing comments.
Proposed Project: Appeal by neighbors of a decision by the Planning Commission approving related applications on a
0.85-acre site:
SPECIAL DEVELOPMENT PERMIT: to allow construction of
18 three-story condominium units and the retention of one single-family house (156 Crescent Avenue); and,
TENTATIVE MAP: to create one lot and 19 condominium units.
Location: 148 and 156 Crescent Avenue (APNs: 211-35-008 and 211-35-009)
File #: 2021-7826
Zoning: R-3/PD - Medium Density Residential / Planned
Development
Applicant / Owner: Samir Sharma (applicant) / Crescent
Avenue LLC (owner)
Environmental Review: A Class 32 Categorical Exemption
23-07242
August 29, 2023City Council Notice and Agenda
relieves this project from California Environmental Quality Act (CEQA) provisions.
Project Planner: Momo Ishijima, (408) 730-7532,
[email protected]
Recommendation: Alternative 1: Deny the appeal and affirm the Planning Commission's decision to approve the Special Development Permit and Tentative Map with the recommended findings in Attachment 3 and conditions of approval in Attachment 4 to the report.
Appoint Applicants to the Board of Library Trustees, Housing and Human Services Commission and Personnel Board
23-00563
Recommendation: Staff makes no recommendation.
COUNCILMEMBERS REPORTS ON ACTIVITIES FROM INTERGOVERNMENTAL
COMMITTEE ASSIGNMENTS
NON-AGENDA ITEMS & COMMENTS
-Council
-City Manager
INFORMATION ONLY REPORTS/ITEMS
Visit http://Sunnyvale.ca.gov/TCMAC to view the Tentative Council Meeting Agenda Calendar (TCMAC) online. The TCMAC is updated each Thursday afternoon.
Tentative Council Meeting Agenda Calendar23-0683
Board/Commission Meeting Minutes23-0774
Information/Action Items23-0775
Boards and Commissions Semi-Annual Attendance Report,
January to June 2023 (Information Only)
23-0779
Council Advocacy Letters23-0852
ADJOURNMENT
NOTICE TO THE PUBLIC
August 29, 2023City Council Notice and Agenda
The agenda reports to council (RTCs) may be viewed on the City’s website at sunnyvale.ca.gov after 7 p.m. on Thursdays or at the NOVA Workforce Services reception desk located on the first floor of City Hall at 456 W. Olive Avenue, during normal business hours, prior to Tuesday City Council meetings. Any agenda related writings or documents distributed to members of the City of Sunnyvale City Council regarding any open session item on this agenda will be made available for public inspection in the Office of the City Clerk located on the fourth floor of City Hall at 456 W. Olive Avenue, during normal business hours and in the Bay Conference Room (Room 145) on the evening of the Council Meeting, pursuant to Government Code §54957.5. Please contact the Office of the City Clerk at 408-730-7483 for specific questions regarding the agenda.
PLEASE TAKE NOTICE that if you file a lawsuit challenging any final decision on any public hearing item listed in this agenda, the issues in the lawsuit may be limited to the issues which were raised at the public hearing or presented in writing to the Office of the City Clerk at or before the public hearing.
PLEASE TAKE FURTHER NOTICE that Code of Civil Procedure section 1094.6 imposes a 90-day deadline for the filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure 1094.5.
Planning a presentation for a City Council meeting?
To help you prepare and deliver your public comments, please review the "Making Public Comments During City Council or Planning Commission Meetings" available at http://Sunnyvale.ca.gov/PublicComments
Planning to provide materials to Council?
If you wish to provide the City Council with copies of your presentation materials, please provide 12 copies of the materials to the Office of the City Clerk. The City Clerk will distribute your items to the Council.
Upcoming Meetings
Visit https://sunnyvaleca.legistar.com for upcoming Council, board and commission meeting information.