Issued by the City Manager
REPORT TO MAYOR AND COUNCIL
NO: 12-205
Template rev. 12/08
Council Meeting: August 28, 2012
SUBJECT: Award of Contract for Engineering, Design and Environmental Services for the Fair Oaks Overhead Bridge Rehabilitation Project (F1109-15)
BACKGROUND
Approval is requested to award a contract in the amount of $2,183,344 to Biggs Cardosa Associates, Inc. (BCA) of San Jose, for engineering, design and environmental services for the Fair Oaks Overhead Bridge Rehabilitation Project (Federally-funded Project No. BHLS-5213(039)). Approval is also requested for a 10% design contingency in the amount of $218,334.
Fair Oaks Overhead Bridge (Bridge No. 37C0765) is located on Fair Oaks Avenue over Hendy Avenue and the Peninsula Corridor Joint Powers Board (PCJBP) Caltrain tracks, between Kifer Road and Evelyn Avenue. Fair Oaks is a primary arterial street in Sunnyvale, and the bridge location includes a pedestrian bridge that also spans over the Caltrain tracks and is immediately adjacent to the main overhead structure.
The vehicular bridge was constructed in 1967, with seismic retrofit improvements constructed on the existing structure by the City in 1981 and 1993 under the mandatory seismic retrofit program. The bridge structure was last inspected by the California Department of Transportation (Caltrans) on June 18, 2000. The Bridge Inspection Report indicated a sufficiency of 77.8, and the bridge was determined to be “structurally deficient”. This rating was influenced primarily because of severe deck cracking and spalling (chipping), and inadequate sidewalk width, barrier railings, approach railings, and lateral clearance to the support columns. The bridge is on the Federal Highway Administration (FHWA) Eligible Bridge List (EBL) and therefore eligible for Caltrans administered Federal Highway Bridge Program (HBP) funds as more fully explained in the Fiscal Impact section. The intent of this project is to sufficiently rehabilitate the bridge to remove it from the EBL. The total cost to rehabilitate the structure, including the proposed engineering, design and environmental services, is estimated to be approximately $23 million.
DISCUSSION
Project scope is expansive and includes engineering and design services required for Environmental Clearance and Required Mitigation Measures; acquisition of rights of way (temporary and permanent); bridge and roadway Attachment 2
Award of Contract for Engineering, Design and Environmental Services for the Fair Oaks Overhead Bridge Rehabilitation Project (F1109-15)
August 28, 2012
widening along both sides of the existing structure; construction of a new raised sidewalk on the east end of the bridge from Evelyn Avenue to Kifer Road and considerations of ramps to provide ADA compliant access as necessary;
replacement landscaping/landscape enhancements; removal and replacement of all street lights on the structure; removal and reconstruction of all guardrails to meet the current Caltrans requirements; consideration of removal of the pedestrian bridge over Caltrain and/or modification of access ramps as necessary to mitigate impacts and to provide adequate staging for bridge construction; realignment and improvement of Hendy Avenue and roadways along Fair Oaks Avenue connecting to Hendy and Kifer; and intersection improvements and traffic signal modifications at Fair Oaks/Kifer/Hendy and Fair Oaks/Evelyn.
As a condition of receiving federal funding for the project, the City was required to comply with the Caltrans Local Assistance Procedures Manual (LAPM) for Consultant Selection. This included strict adherence to a qualifications-based consultant ranking process through the issuance of a competitive Request for Proposals (RFP), followed by a pre-award audit of the consultant’s proposal and pricing conducted by Caltrans (see below).
On September 22, 2011, RFP No. F1109-15 was directly distributed to 10 engineering firms known to have extensive bridge design experience.
Additionally, the RFP was advertised in The Sunnyvale Sun on September 30, 2011 and notification of the project was distributed to other potential consultants on the City’s website through the Onvia DemandStar public procurement network. Thirty seven (37) firms requested proposal documents.
On October 26, 2011 four responsive proposals were received as follows:
Biggs Cardosa Associates, Inc. (BCA), of San Jose
HNTB Corporation, of San Jose
Mark Thomas & Company, Inc. of San Jose
URS Corporation, of San Jose
An evaluation team composed of Public Works Engineering and Transportation and Traffic Division staff reviewed and ranked the written proposals based on adherence to the RFP requirements, depth of experience, understanding and comprehension of project requirements, depth of qualified professionals within the firm, and demonstrated ability to stay within budget and meet established time schedules. Following the consultant ranking of the written proposals, each firm was invited to the City for a 90-minute interview. At the conclusion of the interview process, the evaluation team unanimously selected Biggs Cardosa as the top-ranked proposer.
Attachment 2
Award of Contract for Engineering, Design and Environmental Services for the Fair Oaks Overhead Bridge Rehabilitation Project (F1109-15)
August 28, 2012
Caltrans LAPM Consultant Selection Requirements
Once the top-rated firm was determined, the City was required to notify all proposers of the final ranking. Following this notification, the City was then able to request pricing from Biggs Cardosa. Customarily the City requests separately-sealed pricing to be submitted with all RFP responses, which is separately evaluated after the initial ranking process. In this instance, the selection procedures mandated that the City could only request pricing from the top-ranked firm after the ranking was determined. The total proposed cost was $2,437,013, slightly below the City’s initial Preliminary Engineering (e.g., the work covered by this contract) estimate of $2.5 million.
Also consistent with the LAPM, Caltrans then began a contract pre-award audit of the Biggs Cardosa proposal and pricing, which largely consisted of the following:
Review of the draft Consultant Services Agreement for inclusion of required contract/fiscal provisions;
Analysis of proposal’s specific cost/task elements to determine accuracy and reasonableness; and
Review of Biggs Cardosa’s most recent Independent Auditor’s Report to validate indirect cost rates.
Caltrans subsequently waived a detailed pre-award audit and issued a waiver letter with recommended modifications, which were incorporated into the overall Consultant Services Agreement. Based on Caltrans’ initial findings and staff negotiations with Biggs Cardosa, the total contract amount was reduced to $2,183,344, a reduction of $253,669. Staff recommends awarding the contract to Biggs Cardosa Associates, Inc. for Engineering, Design and Environmental Services for Fair Oaks Overhead Bridge Rehabilitation. Staff also recommends the award of a 10% design contingency in the amount of $218,334.
FISCAL IMPACT
Contract costs are as follows:
Engineering, design and environmental services $2,183,344 Design contingency (10%) $218,334
Total cost $2,401,678
T
he total project consists of engineering design and environmental services, construction and construction support, currently estimated to be approximately $22.8 million. Budgeted funds to complete the project are available in Capital Project 825610 (Fair Oaks Overhead Bridge). The project is funded by a combination of Federal Highway Bridge Program (HBP) revenues Attachment 2
Award of Contract for Engineering, Design and Environmental Services for the Fair Oaks Overhead Bridge Rehabilitation Project (F1109-15)
August 28, 2012
(approximately $20.1 million) and a local matching fund transfer from the Infrastructure Renovation and Replacement Fund (approximately $2.7 million).
Should any additional eligible grant funding sources become available, staff will evaluate the use of such funds to offset the $2.7 million currently budgeted for the local match portion of the project.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official- notice bulletin board outside City Hall, at the Sunnyvale Senior Center, Community Center and Department of Public Safety; and by making the agenda and report available at the Sunnyvale Public Library, the Office of the City Clerk and on the City's Web site.
RECOMMENDATION
It is recommended that Council:
1. Award a contract, in substantially the same format as the attached draft and in the amount of $2,183,344 to Biggs Cardosa & Associates, Inc. (BCA), for the subject project, and authorize the City Manager to execute the contract when all necessary conditions have been met; and
2. Approve a 10% design contingency in the amount of $218,334.
Reviewed by:
Grace K. Leung, Director of Finance
Prepared by: Pete Gonda, Purchasing Officer
Reviewed by:
Kent Steffens, Director, Department of Public Works
Approved by:
Gary M. Luebbers
City Manager
Attachments
A. Consultant Services Agreement
Attachment 2
ATTACHMENT A
DRAFT
CONSULTANT SERVICES AGREEMENT BETWEEN CITY OF SUNNYVALE AND BIGGS CARDOSA ASSOCIATES, INC. FOR FAIR OAKS OVERHEAD BRIDGE REHABILITATION
ENGINEERING, DESIGN AND ENVIRONMENTAL SERVICES
THIS AGREEMENT dated ______________________________ is by and between the CITY OF SUNNYVALE, a municipal corporation ("CITY"), and BIGGS CARDOSA ASSOCIATES, INC. ("CONSULTANT").
WHEREAS, CITY desires to secure professional serv ices necessary for investi gation, analysis, design, preparation of construction drawings and contract specifications, consultation, services during construction and other services for a project known as Fair Oaks Overhead Bridge Rehabilitation Engineering Design and Environmental Services; and
WHEREAS, CONSULTANT represents that it, and its su b-consultants, if any, possess the professional qualifications and expertise to provide th e required services and are licensed by the State of California to practice engineering in the required disciplines;
NOW, THEREFORE, THE PARTIES ENTER INTO THIS AGREEMENT.
1. Services by CONSULTANT
CONSULTANT shall provide services in accordance with Exhibit "A" entitl ed “Scope of Work.” All exhibits referenced in this Agreement are attached hereto and are incorporated herein by reference. To accomplish that end, CONSULTANT agrees to assign Roy Schnabel, P.E. to this project, to act in the capacity of Project Manager and personally direct the professional services to be provided by CONSULTANT.
Except as specified in this Agreement, CONSULTANT shall furnish all technical and professional services, including labor, material, equipment, transportation, superv ision and expertise to perform all operations necessary and required to satisfactorily complete the services required in this Agreement.
2. Notice to Proceed/Completion of Services
(a) CONSULTANT shall commence services upon receip t of a Notice to Proceed from CITY. Notice shall be deemed to have occurred three (3) calendar days after deposit in the regular course of the United States mail.
(b) When CITY determines that CONSULTANT has sa tisfactorily completed the services defined in Exhibit “A,” CITY shall give CONSULTANT written Notice of Final Acceptance, and CONSULTANT shall not incur any further costs hereunder. CONSULTANT may request this determination of completion when, in its opinion, it has satisfactorily completed the Scope of Work (Exhibit “A”), and if so requested, CITY shall make this determination within fourteen (14) days of such request.
3. Time for Performance
The term of this Agreement shall be four (4) years from the date of execution, unless otherwise terminated.
CONSULTANT shall deliver the agreed upon services to CITY as specified in Ex hibit “A”. Extensions of time may be granted by the City Manager upon a showing of good cause.
4. Allowable Costs and Payments
The method of payment for this Agreement will be based on the actual cost pl us fixed fee contract type as defined in Chapter 10 of the Californi a Department of Transportation Local Assistance Procedures Manual. CITY will reimburse CONSULTANT for actual costs (including l abor costs, employee benefits, travel, equipment rental costs, overhead and other direct costs) incurred by CONSULTANT in performance of the work. CONSULTANT will Attachment 2
not be reimbursed for actual costs that exceed the esti mated wage rates, employee benefits, travel, equipment rental, overhead, and other estimated costs set forth in the attached CONSULTANT’s Compensation Schedule (Exhibit “B”), unless additional reimbursement is pr ovided for by contract amendment. In no event will CONSULTANT be reimbursed for overhead costs at a rate t hat exceeds CITY’s approved overhead set forth in the Compensation Schedule. In the event t hat CITY determines that a change to t he work from that specified in the Scope of Work (Exhibit “A”) and Agreement is required, the contract time and/or actual costs reimbursable by CITY shall be adjusted by contract amendment to accommodate the changed work. The maximum total cost as specified in this section shall not be exceeded, unless authorized by contract amendment.
In addition to the allowable incurred costs, CITY will pay CONSULTANT a fixed fee (profit) of 10% as set forth in Exhibit “B-1”. The fixed fee is nonadjustable fo r the term of the Agreement, except in the event of a significant change in the Scope of Work and such adjustment is made by contract amendment.
Compensation shall not exceed the amounts set forth in Exhibit “B” for each phase. In no event shall the total amount of compensation payable under this agreement exceed the sum of Two Million One Hundred Eighty Three Thousand Three Hundred Forty Four and No/100 Dollars ($2,183,344.00), inclusive of the fixed fee (profit) enumerated in Exhibit “B-1”, unless upon written modificati on of this Agreement. All invoices, including detailed backup, shall be sent to City of Sunnyvale, attenti on Accounts Payable, P.O. Box 3707, Sunnyvale, CA 94088- 3707.
Reimbursement for transportation and subsistence costs shall not exceed the costs in the attached Compensation Schedule. No payment will be made prior to approval of any work, nor for any work performed prior to approval of this Agreement.
If milestone cost estimates are included in the Compensation Schedule, CONSULTANT shall obtain prior written approval for a revised milestone cost estimate from CITY before exceeding such cost estimate.
Progress payments will be made monthly in arrears based on services pr ovided and allowable incurred costs. A pro rata portion of CONSULTANT’s fixed fee will be included in the monthly progress payments. If CONSULTANT fails to submit the requi red deliverable items as required, CITY shall have the right to delay payment and/or terminate this Agreement in accordance with Section 24.
CONSULTANT will be reimbursed as prompt ly as fiscal procedures will per mit upon receipt by the CITY of itemized invoices in triplicate. Invoic es shall be submitted no later than 45 calendar days after the performance of work for which CONSULTANT is billing. Invoices shall detail the work performed on each milestone and each project as applicable. Invoices shall follow the format stipulated in the Compensation Schedule and shall reference the project title. The final invoice must contain the final cost and all credits due CITY. The final invoice should be submitted within 60 calendar days after completion of CONSULTANT’s work.
5. No Assignment of Agreement
CONSULTANT bind themselves, their partners, successors, assigns, executors, and administrators to all covenants of this Agreement. Except as otherwise set forth in this Agreement, no interest in this Agreement or any of the work provided for under this Agr eement shall be assigned or transferred, ei ther voluntarily or by operation of law, without the prior written approval of CITY. However, claims for money due to or to become due to CONSULTANT from CITY under this Agreement may be assigned to a bank, trust company or other financial institutions, or to a trustee in bankruptcy, provided that wr itten notice of any such assi gnment or transfer shall be first furnished to CITY. In case of the death of one or more members of CONSUL TANT's firm, the surviving member or members shall complete the services covered by this Agreement. Any such assignment shall not relieve CONSULTANT from any liability under the terms of this Agreement.
Attachment 2
6. Consultant is an Independent Contractor
CONSULTANT is not an agent or employee of CITY but is an independent contractor with full rights to manage its employees subject to the requirements of the law. All persons employed by CONSULTANT in connection with this Agreement will be employees of CONS ULTANT and not em ployees of CITY in any respect.
CONSULTANT is responsible for obtaining statutory Workers' Compensation coverage for its employees.
7. Consultant's Services to be Approved by a Registered Professional
All reports, costs estimates, plans and other documents which may be submitted or furnished by CONSULTANT shall be approved and signed by a qualified regi stered professional in the St ate of California. The title sheet for calculations, specifications and reports, and each sheet of plans, shall bear the professional seal, certificate number, registration classi fication, expiration date of certific ate and signature of the professional responsible for their preparation.
8. Standard of Workmanship
CONSULTANT represents and maintains that it is skilled in the pr ofessional calling ne cessary to perform the services and its duties and obligations, expressed and implied, contained herein, and CITY expressly relies upon CONSULTANT's representations regarding its skills and knowledge. CONSULTANT shall perform such services and duties in conformance to and consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California.
The plans, designs, specifications, estimates, calc ulations reports and other documents furnished under the Scope of Work (Exhibit "A”) shall be of a quality accept able to CITY. The criteria for acceptance of the work provided under this Agreement shall be a product of neat appearance, well-organized, technically and grammatically correct, checked and having the maker and checker identified. The minimum standard of appearance, organization and content of the drawings shall be that used by CITY for similar projects.
9. Responsibility of CONSULTANT
CONSULTANT shall be responsible for the professional quality, technical accuracy and the coordination of the services furnished by it under this Agreement. Neit her CITY’s review, acceptance nor payment for any of the services required under this Agreement shall be constr ued to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement and CONSULTANT shall be and remain liable to CITY in accordance with applicable law for all damages to CITY caused by CONSULTANT’s negligent performance of any of the services furnished under this Agreement.
Any acceptance by CITY of plans, specifications, calculations, construc tion contract docu ments, reports, diagrams, maps and other material prepared by CONSULTANT shall not, in any respect, absolve CONSULTANT for the responsibility CONSULTANT has in accordance with cust omary standards of good e ngineering practice in compliance with applicable Federal, State, County and/or municipal laws, ordinances, regulations, rules and orders.
10. Right of CITY to Inspect Records of CONSULTANT
CITY, through its authorized employees, representative s, or agents, shall have the right, at any and all reasonable times, to audit the books and records including, but not limited to, invoices, vouchers, canceled checks, time cards of CONSULTANT for the purpose of veri fying any and all charges made by CONSULTANT in connection with this Agreement. CONS ULTANT shall maintain for a minimum period of three (3) years from the date of final payment to CONSULTANT or for any longer period required by law, sufficient books and records in accordance with generally accepted accounting practices to establish the correctness of all charges submitted to CITY by CONSULTANT. Any expenses not so recorded shall be disallowed by CITY.
Attachment 2
11. Confidentiality of Material
All ideas, memoranda, specificatio ns, plans, calculations, manufacturing procedures, data, drawings, descriptions, documents, disc ussions or other information developed or received by or for CONSULTANT and all other written information submitted to CONSULTANT in c onnection with the performance of this Agreement shall be held confidential by CONSULTANT and shall not, without the prior written consent of CITY be used for any purposes other than the performance of the Project serv ices, nor be disclosed to an entity not connected with the performance of the Project services. Nothing furn ished to CONSULTANT which is otherwise known to CONSULTANT or is or becomes generally known to the related industry shall be deemed confidential.
CONSULTANT shall not use CITY's name, insignia or distribute exploitative publicity pertaining to the services rendered under this Agreement in any magazine, trade pa per, newspaper or other medium without the express written consent of CITY.
12. No Pledging of CITY’s Credit
Under no circumstances shall CONSUL TANT have the authority or power to pledge the credit of CITY or incur any obligation in the name of CITY.
13. Ownership of Material
All material, including information developed on computer(s), which shall include, but not be limited to, data, sketches, tracings, drawings, plans, diagrams, quantitie s, estimates, specifications , proposals, tests, maps, calculations, photographs, reports and other material developed, collected, prepared or caused to be prepared, under this Agreement shall be the property of CITY, but CONSULTANT may retain and use copies thereof.
CITY shall not be limited, in any way, in its use of said material, at any time, for work associated with Project. However, CONSULTANT shall not be responsible for damages resulting from the use of said material for work other than Project, including, but not limited to the releas e of this material to third parties for work other than on Project.
14. Hold Harmless/Indemnification
To the extent permitted by law (including, without limitation, Ca lifornia Civil Code section 2782.8), CONSULTANT agrees to indemnify, defend and hold harmle ss CITY, its officers and employees from any and all claims, demands, actions, causes of action, losses, dam ages, liabilities, known or unknown, and all costs and expenses, including reasonable attorneys’ fees in connection with any injury or damage to persons or property to the extent arising out of any negligence, recklessness or willful misconduct of CONSULTANT, its officers, employees, agents, contractor, subcontractors or any officer, agent or employee thereof in relation to CONSULTANT’s performance under this Agreement. Such defense and indemnification shall not apply in any instance of and to the extent caused by the sole negligence, recklessness or willful misconduct of CITY, its officers, employees, agents or representatives.
15. Insurance Requirements
CONSULTANT shall take out and maintain during t he life of this Agreement policies of insurance as specified in Exhibit "C" attached and incorporated by reference, and shall provid e all certificates and/or endorsements as specified in Exhibit "C."
16. No Third Party Beneficiary
This Agreement shall not be construed or deemed to be an agreement for the benefit of any third party or parties and no third party or parties shall have any claim or right of action hereunder for any cause whatsoever.
Attachment 2
17. Notices
All notices required by this Agreement, other than invoices for payment which shall be sent directly to Accounts Payable, shall be in writing, and shall be personally deliver ed, sent by first class with postage prepaid, or sent by commercial courier, addressed as follows:
To CITY: Mark Rogge, City Engineer
Department of Public Works
CITY OF SUNNYVALE
P . O . B o x 3 7 0 7
Sunnyvale, CA 94088-3707
To CONSULTANT: BIGGS CARDOSA ASSOCIATES, INC.
Attn: Roy Schnabel, P.E.
865 The Alameda
San Jose, CA 95126
Nothing in this provision shall be construed to prohibit communication by more expedient means, such as by telephone or facsimile transmission, to accomplish ti mely communication. However, to constitute effective notice, written confirmation of a teleph one conversation or an original of a fa csimile transmission must be sent by first class mail, by commercial carrier, or hand-delivered. Each party may change the address by written notice in accordance with this paragraph. Notices delivered personally shall be deemed communicated as of actual receipt; mailed notices shall be deemed communicated as of three days after mailing, unless such date is a date on which there is no mail service. In that event communication is deemed to occur on the next mail service day.
18. Waiver
CONSULTANT agrees that waiver by CITY of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any other condition of performance under this Agreement.
19. Amendments
No alterations or changes to the terms of this Agre ement shall be valid unless made in writing and signed by both parties.
20. Integrated Agreement
This Agreement embodies the agreement between CITY and CONSULTANT and its terms and conditions.
No verbal agreements or conversation with any officer, agent or employee of CITY pr ior to execution of this Agreement shall affect or modify any of the terms or obligations contained in any documents comprising this Agreement. Any such verbal agreement shall be considered as unofficial information and in no way binding upon CITY.
21. Conflict of Interest
CONSULTANT certifies that to the best of its knowledge, no CITY employee or officer of any public agency interested in this Agreement has any pecuniary intere st in the business of CONSULTANT and that no person associated with CONSULTANT has any in terest that would conflict in any manner or degree with the performance of this Agreement.
Attachment 2
22. California Agreement
This Agreement has been entered into in the State of California and this Agreement shall be governed by California law.
23. Records, Reports and Documentation
CONSULTANT shall maintain complete and accurate records of its operation, including any and all additional records required by CITY in writing. CONSULTANT shall submit to CITY any and all reports concerning its performance under this Agreement that may be requested by CITY in writin g. CONSULTANT agrees to assist CITY in meeting CITY's reporting requ irements to the state and other agencies with respect to CONSULTANT's work hereunder. All records, reports and documentation relating to the work performed under this Agreement shall be made available to City during the term of this Agreement.
24. Termination of Agreement
If CONSULTANT defaults in the performance of th is Agreement, or materially breaches any of its provisions, CITY at its option may terminate this Agreement by giving written notice to CONSULTANT. If CITY fails to pay CONSULTANT, CONSULTANT at its option may termi nate this Agreement if the failure is not remedied by CITY within thirty (30) days after written notification of failure to pay.
Without limitation to such rights or remedies as CITY shall otherwise have by law, CITY also shall have the right to terminate this Agreement for any reason upon thir ty (30) days' written notice to CONSULTANT. In the event of such termination, CONSULTANT shall be compensated in proportion to the percentage of services performed or materials furnished (in relation to the total which would have been performed or furnished) through the date of receipt of notification from CI TY to terminate. CONSULTANT shall present CITY with any work product completed at that point in time.
25. Subcontracting
None of the services covered by this Agreement shall be subcontracted without the prior written consent of CITY. Such consent may be issued with notice to proceed if subcontract consultants are listed in the project work plan.
26. Fair Employment
CONSULTANT shall not discriminate against any employee or applicant for employment because of race, color, creed, national origin, sex, age, condition of physical handicap, religion, ethnic background or marital status, in violation of state or federal law.
27. Changes
CITY or CONSULTANT may, from time to time, r equest changes in the terms and conditions of this Agreement. Such changes, which are mutually agreed up on by CITY and CONSULTANT, shall be incorporated in amendments to this Agreement.
28. Other Agreements
This Agreement shall not prevent either Party from entering into similar agreements with others.
Attachment 2
29. Severability Clause
In case any one or more of the provisions contained herein shall, for any reason, be held invalid, illegal or unenforceable in any respect, it shall not affect the validity of the other provisions which shall remain in full force and effect.
30. Captions
The captions of the various sections, paragraphs and subparagraphs, of the cont ract are for convenience only and shall not be considered nor referred to for resolving questions of interpretation.
31. Entire Agreement; Amendment
This writing constitutes the entire agreement between the parties relating to the services to be performed or materials to be furnished hereunder. No modification of this Agreement shall be effective unless and until such modification is evidenced by writing signed by all parties.
32. Miscellaneous
Time shall be of the essence in this Agreement. Failu re on the part of either party to enforce any provision of this Agreement shall not be construed as a waiver of the right to compel enforcement of such provision or any other provision. This Agreement shall be governed and construed in accordance with the laws of the State of California.
IN WITNESS WHEREOF, the parties have executed this Agreement.
ATTEST: CITY OF SUNNYVALE ("CITY")
By_____________________________ By
City Clerk City Manager
BIGGS CARDOSA ASSOCIATES, INC.
(“CONSULTANT”)
B y
APPROVED AS TO FORM:
Name/Title
___________________________ By
City Attorney
Name/Title
Attachment 2
BIGGS C:AROOSA
ASSOCIATES INC
STRUCTURAL ENGINEERS
EXHIBIT A
FAIR OAKS OVERHEAD BRIDGE REHABILITATION
FEDERAL PROJECT NO. BHLS-52 13(039)
REQUEST FOR PROPOSALS NO. F1 109-15
A GENERAL
Biggs Cardosa Associates, Inc. (CONSULTANT) is proposing to provide the following professional services to the City of Sunnyvale (CITY) for design, preparation of bid documents, and bid and construction phase support for the FAIR OAKS OVERHEAD BRIDGE REHABILITATION PROJECT. The scope of services will generally include:
conceptual design, design development, detailed design, and preparation of bid documents for Public Works and Federal Grant compliant competitive bidding, construction cost estimates, and time schedules, and compliance with all applicable rules, regulations, codes and law. Related work includes, but is not necessarily limited to, compliance with the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA) and obtaining or preparing all necessary permits ready for execution by the construction genera l contractor.
8 PROJECT LOCATION
Fair Oaks Avenue Overhead Bridge (Br. No. 37C-0765) is located on Fair Oaks Avenue , over Hendy Avenue and the Peninsula Corridor Joint Powers Board (PCJPB)/Caltrain tracks, between Kifer Road and Evelyn Avenue in the City of Sunnyvale .
C BACKGROUND
Fair Oaks Avenue is a primary arteria l street in the City of Sunnyvale that spans over Caltrain tracks and Hendy Avenue. A pedestrian bridge that also spans over the Caltrain tracks is immediately adjacent to the main overhead structure. The vehicular bridge was constructed in 1967. In 1981 and 1993, the City of Sunnyvale constructed seismic retrofit improvements on the existing structure under the Mandatory Seismic Retrofit Program .
The bridge structure was last inspected by Caltrans on June 18, 2000. The Bridge Inspection Report indicated a sufficiency rating of 77.8 and the bridge was determined to be "structurally deficient." This bridge is on the FHWA Eligible Bridge List (EBL). One intent of this project is to sufficiently rehabilitate the bridge to get it off of the EBL. In addition to general bridge rehabilitation and roadway widening, the project will include improved pedestrian access on the bridge and at the landing points, and also intersection redesign and traffic signal modification at both Evelyn Avenue and Kifer Road. The project may also include realignment or reconfiguration of Hendy Avenue to provide better clearance from the bridge columns. All work shall be in compliance with CEQA and NEPA regulations and stipulations. A major constructability concern is minimizing the potentia l Attachment 2
Scope of Services Page 2 I 39
impact on the Caltrain right-of-way. The design shall minimize construction activity within the Caltrain corrido r.
0 PROJECT DETAILS
Scope of the project for rehabilitation of the bridge includes the following:
• Environme ntal Clearance and Required Mitigation Measures • Acquisition of rights-of-way (temporary and permanent) • Bridge and roadway widen ing along both sides of the existing structure • Construction of a new raised sidewalk on the east side of the bridge from Evelyn Avenue to Kifer Road and consideration of ramps to provide ADA compliant access as necessary.
• Replacement landscaping/ landscape enhancements
• Removal and replacement of all street lights on the structure • Removal and reconstruction of all guardrails to meet the current Caltrans requirements
• Consideration of remova l of the pedestr ian bridge over Caltrain and/or modification of access ramps as necessary to mitigate impacts of and to provide adequate staging for bridge construction. The environmenta l clearance process may require continuation of direct pedestrian access to the apartments below the southerly portion of the bridge.
• Realignment and improvement of Hendy Avenue, including possible column reconfigurat ion to provide adequate clearance to fixed objects. • Realignment of roadways along Fair Oaks Avenue connecting to Hendy Avenue and Kifer Road.
• Intersection improvements and traffic signal modifications at Fair Oaks Avenue/Kifer Road/Hendy Avenue and Fair Oaks Avenue/Evelyn Avenue, including interconnect system .
The project is funded through the Highway Bridge Program (HBP) and local CITY funds.
CONSULTANT shall determine all eligible costs for reimbursement under the grant program and the required locals hare, and shall separately account for any items that are necessary but may be grant ineligible.
Environmenta l documents, other documentation and reports, and any construction bid documents needed to award a construction contract must be approved by all agencies involved with the project. CONSULTANT is responsible for knowing and understanding all conditions the agencies require for project approval. Design development will require coordinat ion with CITY staff as well as Caltrans, the Peninsula Corridor Joint Powers Board (Caltra in), the California Public Utilities Commission as necessary, Amtrak as necessary, the Santa Clara Valley Transportation Authority (VTA) , and possib ly the Federal Highway Administration (FHWA), as well as any other regulatory or permitting agency that would have interest in the project.
Attachment 2
Scope of Services ==========~--~==================~P~age3/39
E CONSULTANT SERVICES
The intent of this consultant services Contract is that after the construction contractor has comp leted the work per the approved Contract documents, the improvements should be suitable for all designated uses and comply with all applicable rules, regulations, codes, law, and good practice for a public facility. The design should consider energy efficiency and low operational and maintenance costs.
Consultant shall perform all engineering and related work necessary to prepare a set of plans and specificat ions suitable for Public Works bidding, and compliant with all applicable requirements. Plans, technical specifications, calculations, and related documents must be stamped and signed by the Engineer of Record. The plans and specifications shall be coordinated with the CITY's bid documents, standard provisions , and special provisions. All submittals shall be in both digital and hard copy format.
Plans and specifications shall not have any statements obligating the CITY to do anything other than what is stated in the CITY's standard construction contract. The plans and specifications shall provide sufficient detail to result in a good quality product while allowing competitive pricing where possible and appropriate, and provide options to the contractor where appropriate to obtain the same good level of quality for the best bid price.
Plans and specifications must be readily biddable and objective, avoiding use of subjective terms, such as, "performing work to the satisfaction of the designer or the City." Proprietary products or services should be avoided unless the consultant has demonstrated that there is no other better option.
Consultant shall conduct a complete structura l review of the existing bridge and a review of site conditions.
Scope of Services
Phase 0 Project Management
The centerpiece of any well-executed project is effective Project Management to understand the needs of CITY, direct the flow of information, define and track tasks , assign the appropriate people to complete the work, and ensure a technically sound, constructible, and cost-effective set of construction documents.
Task 0.1 Coordination/Meetings/Administration
Project Development Meetings: CONSULTANT will schedule regular project development meetings to discuss the status of the project, upcoming efforts, issues and other relevant information. An agenda and invitation will be sent out one week prior to each meeting, along with minutes from the previous meeting. At the meeting, an Outstanding Issues list will be distributed. Items on the list are discussed at the meeting , new issues are added and assigned, and tasks completed are noted as "closed".
Deliverables:
Attachment 2
Scope of Services Page 4 I 39
• Meeting agendas and minutes
• Outstanding Issues list
Task 0.2 Accounting and Project Schedule
Project Schedule: CONSULTANT will prepare and submit a Project Master Schedule in Microsoft Project to the CITY within 20 days of Notice to Proceed (NTP). The schedule will be updated monthly and the updates distributed with Progress Reports.
Oeliverables:
• Project Master Schedule and updates
Progress Reports: On a monthly basis, CONSULTANT will issue invoices and progress reports to CITY detailing major items worked on during the billing period and the percentage of completion for each task, with substantiation for backup.
Oeliverables :
• Invoices with Progress Reports
Task 0.3 Agency Coordination
Task 0.3 .1 Caltrans
Local Programs Compliance: All items on this task will be done in accordance with the various Caltrans Local Assistance publications, including the Local Assistance Procedures Manual (LAPM), Local Assistance Program Guidelines (LAPG) and the Local Programs Procedures (LPPs).
It is CONSULTANT's understanding that the E-76 for Phase II Preliminary Engineering has been authorized. It is extremely important that the project is seeped properly and CONSULTANT will review the scope of the Phase II E-76 to identify if it meets the project direction. As the project evolves and gets better defined, CONSULTANT will submit on behalf of the CITY the necessary paperwork to amend the required funds (LAPG Exhibit 60 and a revised Finance Letter) . CONSULTANT will prepare for CITY additional Request for Authorization (RFA) letters and forms for the Phase Ill - Final PS&E and Phase IV- Bidding and Construction tasks.
Oeliverables:
• Exhibit 60
• Completed Request for Authorization (RFA)
Task 0.3.2 JPB/Caltrain
CONSULTANT will coordinate with Samtrans/JPB/Cal train for any construction and encroachment activities within the railroad right-of-way. This will include coordination with proposed projects along corridor, such as the Baby Bullet Project. Consultant will process any Rights of Entry for access onto the railroad right-of-way.
Attachment 2
Scope of Services Page 5/39
Task 0.3.3 High Speed Rail
CONSULTANT will coordinate with HSR agency.
Task 0.3.4 VTA
CONSULTANT will coordinate with VTA as necessary.
Phase 1 Environmental Clearance I Public Outreach
Task 1.1 Environmental Document (EIRIEA)
Task 1.1.1 Technical Studies
Based on preliminary geometries for the project, CONSULTANT will determine the environmental study limits (i.e., roadway geometries, roadway and bridge widening, realignment, construction staging areas, etc.). CONSULTANT will then meet with Caltrans technical reviewers
to review the outline of each report and key issues to be addressed. This step will help streamline the review process. The following technical studies will be prepared in conformance with Caltrans SER guidance and any appropriate federal guidelines.
Task 1.1.1 (a) Initial Site Assessment
CONSULTANT will prepare Phase 1 Initial Site Assessment (ISA) Report for the project.
Generally, ASTM recommends a 1.0-mile radius for the data search. The ISA study will be prepared to identify potential hazardous waste sites and evaluate environmental factors that may have impacted the groundwater quality within the project limits. The study will include data collection and documents research including historical land use based on study of aerial photographs and other relevant documents. The data research will be ordered from Environmental Data Research, Inc. (EDR, Inc.) for the proposed project. No field exploration and/or testing are included in this phase of work.
Deliverable:
• Phase 1 ISA Report
Task 1.1.1 (b) Right-of-Way Impacts
Task 1.1.1 (c) Traffic Studies
The traff ic study will focus on construction impacts to streets, bicycles, pedestrian, and apartment complex circulation/parking. The analysis will consider when it is feasible to close lanes of traffic and the duration of the closures. The analysis will determine the level of traffic diversion required due to temporary or long-term lane closures on the overcrossing. Temporary mitigations will be identified to reduce or Attachment 2
Scope of Services Page 6 I 39
eliminate impacts to the adjacent roadway system. Since the conditions of the roadways will be returned to the existing conditions (in terms of the number of lanes), there will not be a need to prepare an analysis of the existing and future conditions.
Task 1.1.1 (d) Community Impact Assessment
The PES form indicated that the proposed project does not require a Community Impact Assessment (CIA) to address various issues identified in the Caltrans Guidance for Socioeconomic Analysis. This stands to reason insofar as the rehabilitated bridge will function with the same capacity and in the same location as it currently exists. Accordingly, the project would appear to have no long-term effects to existing or planned land uses, community facilities, or environmental justice communities. Nonetheless, the PES did note the need to address potential impacts associated with temporary parking removal in the apartment complex area.
For the package of environmental information that CONSULTANT proposes to develop and distribute upfront, CONSULTANT would briefly examine the impacts on properties due to the partial takes to further demonstrate the limited ability for the proposed project to result in any significant long-term effects.
Land Use: The land use analysis will include a review of land use plans and policies for CITY. The report will address compatibility and consistency of the project with plans and policies, and recommend mitigation measures, as necessary .
The analysis will document the effects of the project on land uses within the project area. Existing and future land use maps will be developed based on field surveys, land use maps, and consultation with CITY planning staff.
Environmental Justice: CONSULTANT will conduct an analysis in compliance with Executive Order 12898- Actions to Address Environmental Justice in Low Income Populations- and Federal Highway Administration Order 6640.23, which establishes policies and procedures for complying with Executive Order 12898. The project is not expected to have disproportionate environmental effects on low income or minority communities. However, available demographic and income data wil l be used to complete the analysis.
Population and Housing: CONSULTANT will describe and map demographic characteristics of the project area and briefly describe how the project would merely rehabilitate the existing facility, with essentially zero potential for any adverse population, housing, neighborhood cohesion, or growth-inducing impacts.
Property Acquisition and Displacement: Based on preliminary engineering drawings, CONSULTANT will identify parcels in the project area required to construct, operate, and maintain the project. CONSULTANT anticipates that only temporary acquisition/displacement will be required. Parcels and structures displaced for the project will be identified, and numbers of uses (residential and non-residential) will be quantified. Where applicable, CONSULTANT will note Attachment 2
Scope of Services
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requirements of the Federal Uniform Act addressing displacement by federally funded actions.
Task 1.1.1 (e) Visual Impact Assessment
Although the PES form indicates that only a visual technical memorandum is required, CONSULTANT believes that the number of trees slated for removal by the project will have a substantial permanent visual effect, largely in the vicinity of the apartment complex . Accordingly, CONSULTANT believes that a more rigorous assessment should be conducted to better address concerns of local residents.
CONSULTANT will thus prepare the Visual Impact Assessment (VIA) in accordance with Caltrans and FHWA guidelines.
The key visual elements within the project limits will be inventoried and documented through photography, and the incorporation of the tree survey. Distinct landscape units will be identified and mapped. Viewer groups (motorists, residents, and recreation users) will be identified and their sensitivity to visual changes evaluated.
Sensitive view locations will be identified through consultation with the City of Sunnyvale. Panoramic photographs will be taken along Fair Oaks Avenue and relevant points along Hendy Avenue, Kifer Road, and Evelyn Avenue to provide a range of viewpoints from which to select the most sensitive views.
CONSULTANT will prepare photosimulations of existing and future conditions with the project at up to four locations. A digital 30 model of the proposed pedestrian overpass, a widened Fair Oaks Ave, proposed sidewalk on the east side of the bridge, and ramp to apartments below the bridge will be prepared, along with the modeling of any modifications to the alignment of Hendy Avenue. Using engineering surveys, CONSULTANT will model existing roads, structures and other landmarks to use as view alignment markers. The model will be aligned with the selected viewpoints and the proposed structures will be realistically rendered. The existing pedestrian bridge over Caltrain is assumed to be removed. All streetlights and signs to be removed will be removed and proposed ones will be added.
Task 1.1.1 (f) Biological Assessment
Natural Environment Study: Based on a review of the Preliminary Environmental Study and site photos by qualified biologists at H.T. Harvey & Associates , there do not appear to be any wetlands or drainages that meet the regulatory definition of waters of the U.S./State; thus, CONSULTANT assumes that a Wetland Technical Assessment is not necessary . This scope also assumes that Section 7 consultation with the U.S. Fish and Wildlife Service (USFWS) will not be required and that a Biological Assessment will not be prepared (consistent with the use of the Minimal Impacts NES). In the unlikely event that, after further review of site conditions , it becomes apparent that the proposed improvements associated with the bridge project may have an adverse effect upon special-status species, the assumptions underlying the use of the MI-NES, and associated budget , will need to be revisited.
Attachment 2
Scope of Services Page 8 I 39
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1. Background Review and Project Coordination
Project staff biologists will review the project preliminary design layouts for the improvements as well as previous reports for the project vicinity. Additional sources of information that will be reviewed include: Preliminary Environment Study (including the USFWS list of special-status species), U.S. Geological Survey quadrangle maps, USFWS National Wetland Inventory Maps, biotic resources of the project vicinity, regional planning documents (general plan policies, EIR's from the region, etc.), and species data compiled by the California Native Plant Society (CNPS), the National Audubon Society, or other public interest groups, and resource agency data (USFWS, California Department of Fish and Game [CDFG], etc.).
2. Field Surveys
H. T. Harvey & Associates biologists will conduct reconnaissance-level field surveys of the project site. These surveys will permit CONSULTANT's biologists to put into context the information generated in previous Section 1. The habitats on site and the potential for special-status species require that a plant/wetland ecologist and a wildlife biologist visit the project site.
Biotic Habitat Surveys: The biotic habitats and land use categories of the project site will be surveyed and sensitive/regulated habitats will be delineated on a map of appropriate scale, if present. A map depicting common or urban land use categories is generally not necessary and therefore not included in an MI-NES. The dominant tree, shrub, and herbaceous flora will be described. This information will be generated for the purpose of characterizing the botanical resources of the project site. Included in this task will be the identification of biotic habitats suitable for the occurrence of plant species of special status (i.e., state and/or federally threatened or endangered, federal candidate species, and CNPS List 1 B species). The site visit will also include the identification of habitats subject to the regulatory jurisdiction of the various state and federal resource/regulatory agencies, if any.
Wildlife Surveys: Reconnaissance-level surveys will document general wild life use of the project site and habitats immediately adjacent to it. A nesting bird inventory will be included in the report. Habitats appropriate for wildlife species listed as threatened or endangered by the state or federal governments, and other species of special status will be identified. Based on a preliminary data review, the project site does not appear to provide habitat for any special status wildlife species. No focused surveys for any particular special -status species are proposed; rather, presence or absence will be assumed, as appropriate, based on an assessment of habitat conditions on the site, proximity to areas of known occurrence, and presence or absence of barriers to dispersal from areas of known occurrence to the project site.
Attachment 2
Scope of Services Page 9 I 39
Following the field visits, project impacts will be discussed and appropriate mitigation measures will be identified. CONSULTANT'S biologists will then conduct an impact analysis to determine which biological resources will be affected by the proposed project. This scope assumes that the impact analysis will be based upon a single design.
3. Prepare Minimal Impacts Natural Environment Study/Report Revisions CONSULTANT will prepare a report following the format for the Minimal Impacts NES, including:
I. Summary
II. Introduction
Ill. Study Methods
IV. Environmental Setting
V. Project Impacts
VI. Mitigation Measures
VII. Permits Required
VIII. References
IX. Appendices
The Natural Environment Study will be submitted to Caltrans Local Assistance for review and comment. It is anticipated that the revisions to the MI-NES will be relatively minor.
Task 1.1.1 (g) Noise Impact Assessment
A review of the Preliminary Environmenta l Study (PES) indicates that the project is not considered to be a Type I project as it would not widen the existing roadway, increase the number of through lanes, result in a new alignment, or increase capacity. Minor widening of the bridge, the realignment and improvement of Hendy Avenue, and the realignment of roadways along Fair Oaks connecting to Hendy Avenue and Kifer Road would occur, but the planned improvements would not meet the definition of a Type I project, and traffic noise modeling and a traffic noise impact study would not be required by Caltrans. Caltrans would only require a technical memo assessing potential construction-related noise impacts.
However, the Request for Proposals (RFP) requests an FHWA-compliant Noise Study. The following scope of work has been prepared in response to the RFP in order to evaluate potentia l noise impacts in accordance with CEQA and pursuant to policies set forth by CITY.
As part of the noise analysis, CONSULTANT will conduct noise measurements at five to six locations in the project area. Up to three of these locations will include measurements of 24 hours in duration to evaluate daily noise level trends along the project alignment. Other measurements will be conducted over short-term periods of 10 to 15 minutes. Traffic conditions will be simultaneously monitored during short-term measurements through vehicle counts and speed measurements. Using Attachment 2
Scope of Services Page 10 I 39
this data, the loudest hour noise levels and day/night average noise levels (Ldn) will be identified for each measurement location. CONSULTANT uses multiple precision-integrating sound level meters, which can be set to run simultaneously to accurately obtain measurement data consistent with the requirements of Caltrans.
Using the FHWA's Transportation Noise Model, CONSULTANT will predict future noise levels with and without the project. Traffic noise modeling will be conducted in accordance with Caltrans' recommended procedures. The model will be calibrated to measured noise and traffic conditions and then used to predict future noise levels. Sensitive land uses (e.g., exterior residential use areas) where noise levels are predicted to exceed CITY's exterior noise level guidelines, or that would experience a substantial temporary or permanent increase in noise levels, will be considered impacted by the project. Mitigation of construction and traffic noise impacts will be considered at these locations. The feasibility or effectiveness of noise barriers will be evaluated through noise modeling. A preliminary barrier design will be presented to achieve the required noise reduction at affected receivers. Measures to reduce any potentially disturbing construction noise impacts will also be presented.
Construction noise will be predicted using FHWA's Roadway Construction Noise
Model (RCNM). The range of potential noise levels due to construction activities will be identified and measures to reduce any potentially disturbing construction noise impacts will be presented.
Task 1.1.1 (h)Air Quality Assessment
Air Quality Report: Though the project is not expected to increase roadway capacity, the project nonetheless has the potential to affect regional and local air quality. Since the region is a nonattainment area for ground level ozone and a maintenance area for carbon monoxide, the air quality analysis must show conformity with federally adopted plans. In addition, changes in mobile air toxic emissions must be assessed . CONSULTANT will develop baseline conditions that describe the meteorology and climate of the project area, existing air quality conditions, federal, state and local air quality rules and regulations, and approved air quality plans. Air pollutants and their effect on human health will also be described. In addition, CONSULTANT will identify State Implementation Plan (SIP) conformity requirements for the project and develop conformity language suitable for the air quality analysis. This will include consultation with Caltrans regarding project inclusion in the latest transportation plans and programs.
To determine potential impacts, CONSULTANT will conduct a carbon monoxide analysis based on the protoco l developed by the University of California, Davis.
This involves a comparative analysis of the project built conditions with a similar existing facility. Federal Highway Administration (FHWA) guidelines indicate that the analysis should document that the hot-spot analysis covered the most congested intersections affected by the project in the year representing the maximum carbon monoxide contribution. Therefore , traffic conditions at the busiest local intersections Attachment 2
Scope of Services Page 11 I 39
will be evaluated where the combination of the greatest traffic volumes and worst Level of Service (LOS) occur. In addition, mobile source air toxic (MSAT) and PM2.5 emissions from the project will be evaluated using the FHWA guidelines.
CONSULTANT will address construction period air quality impacts qualitatively, focusing on identifying appropriate control measures to reduce particulate matter (PM1 0) from dust generation and exhaust PM2.5 and MSAT emissions.
The results of the air quality analyses will be compiled into an air quality technical report following Caltrans format guidelines and will address the FHWA/Caltrans requirements as well as CEQA criteria. The report will be submitted to Caltrans District 4 air quality technical staff for review and approval.
Greenhouse Gas Emissions: Emissions from traffic in the region make up a substantial portion of the greenhouse gas emissions inventory. Cumulatively, these emissions could have a small but incremental effect on global climate change. To evaluate greenhouse gas emissions associated with the project, CONSULTANT will describe the current state of knowledge about climate change as it pertains to the project. This will include a description of regulatory actions, planning efforts, and emissions
inventories that focus on transportation projects. CONSULTANT will then assess the changes in greenhouse gas emissions associated with the project based on traffic forecast data and emission rates developed by the California Air Resources Board. Forecasts of vehicle miles traveled per day will be necessary to develop these estimates. Project and no-project emissions will be compared and evaluated based on current state and local guidance, though as previously noted, the rehabilitation of the bridge is not expected to increase traffic capacity or mobile source emissions. The effect of transportation control measures in reducing project emissions will be described.
Task 1.1.1 (i) Cultural Resources
Area of Potential Effect: CONSULTANT will define the appropriate Area of Potential Effect (APE) for archaeological resources, using digital project limits.
CONSULTANT will revise the APE based on one round of comments from Caltrans.
If the project area changes after the APE has been approved , requiring resubmission or revision, additional budget would be required to attain sign off from Caltrans on the APE.
Archaeological Survey Report: CONSULTANT will conduct an archaeological inventory of the project area that includes a records search at the Information Center, a field inventory, and review of previous cultural resource studies and other documentation relevant to the project area. CONSULTANT will prepare an archeological survey report (ASR) documenting the results of the field survey and associated tasks, including completed DPR523 forms for any identified resources.
The ASR will be prepared in accordance with Caltrans SER Vol. 2 and the Section 106 PA. The report will include a sensitivity assessment of the potential for buried archaeological sites. A separate memo will be prepared regarding whether or not an Extended Phase I investigation is recommended. CONSULTANT will summarize Attachment 2
Scope of Services Page 12 /39
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these findings for use in the environmental document. CONSULTANT will also consult with the State Native American Heritage Commission to determine the appropriate tribal stakeholders for this project. Once determined, these stakeholders will be provided a project description and be invited to comment with regard to the project's potential effects on culturally significant resources. This consultation will be limited to telephone and/or mail/e-mail correspondence.
It should be noted that the project limits in question have undergone landscape modification in the past, including cutting, paving and grading, and some sections are in private property. The survey letter report will assess the likelihood of buried archaeological resources and include recommendations for future work, if needed.
Task 1.1.1 U) Historical Resources
CONSULTANT will provide services regarding historic architectural resources for the Fair Oaks Overhead Bridge Rehabilitation Project, including recommendations for delineation of the study area, identification and evaluation of historic architectural resources within the study area, effects analysis, and preparation of proposed mitigation measures to reduce or eliminate impacts if necessary. Historical resources and historic properties are buildings, structures, objects, sites, or districts that are listed in, or are eligible for, listing in the National Register of Historic Places and the California Register of Historical Resources, or are CITY or county historic landmarks.
Area of Potential Effect: CONSULTANT will define the study area and APE for historic architectural resources , which may be different from the APE for archaeological resources.
Historic Resources Evaluation Report and Historic Property Survey Report:
CONSULTANT will review previous historic studies of the area and other documentation regarding the history of the resources, if available. CONSULTANT will conduct general and property-specific research to evaluate resources or to clarify the eligibility status of historic properties and historical resources. Research will be conducted in local records, including the Santa Clara County Assessor, Recorder, and Archives; Caltrans District 4 records; San Jose Public Library; California State Library in Sacramento; University of California, Davis, and other repositories as necessary.
CONSULTANT will prepare a Historical Resources Evaluation Report (HRER) presenting the inventory and evaluation, as well as DPR 523 forms with illustrations, as appropriate. CONSULTANT assumes that there will be up to 3 resources that require preparation of DPR 523 forms. The HRER will be prepared in accordance with Caltrans SER Vol. 2 and the Section 106 PA. The document will assess the effect the project may have on identified resources and present proposed mitigation measures to reduce those effects, as appropriate .
CONSULTANT will also prepare a Historic Property Survey Report (HPSR) incorporating the ASR. The HPSR will be prepared in accordance with Caltrans Attachment 2
Scope of Services
--~=============================
SER Vol. 2 and the Section 106 PA. These evaluations will assess potential eligibility for both the National Register of Historic Places (NRHP) and the California Register of Historical Resources (CRHR). The report will also include letters to, and any responses from, interested parties.
This scope assumes that there will be no property take from the Northrup-Grumman Marine property and that it will not be in the project APE. This scope further assumes that preparation of a Finding of Effects (FOE) document or a draft Memorandum of Agreement (MOA) would not be required. If such actions become necessary, they will be arranged under a separate scope and estimate.
Task 1.1.1 (k) Paleontology
CONSULTANT will prepare a paleontological identification report (PIR) to assess the paleontological sensitivity of geologic units found within the project area and to suggest mitigation measures to address any potential adverse impacts on significant paleontological resources. PaleoResource will review existing studies, plans, maps and other relevant information, conduct a museum records search at the University of California Museum of Paleontology, conduct a geological map and literature search, consult with other paleontologists and conduct a field survey within the project right-of-way. The results of these activities will be incorporated into the PIR.
Task 1.1.1 (I) Hydraulics and Water Quality
For hydraulic and water quality issues, existing flood plain information will be obtained and a flood plain analysis conducted within the Project limits performed .
The findings will be documented in a Location Hydraulics Study and incorporat ed into the Project environmental document. The Project's effect and compliance with water quality standards will be assessed and determined. A preliminary analysis will be conducted to address compliance with storm water quality requirements both during construction and at the completion of the Project. The results of the analysis will be summarized in a Water Quality Memo.
Deliverables:
• APE Map
• Draft and Final Biological Technical Studies
• Draft and Final Cultural Resources Technical Studies (archaeology, historic architecture, paleontology)
• Draft and Final Traffic Memo
• Draft and Final Hydraulic and Water Quality Studies
• Draft and Final Construction Noise Memo
Attachment 2
Scope of Services Page 14 I 39
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Task 1.1.2 Draft Environmental Documents (ED)
Task 1.1.2(a) Confirm Project Description, Purpose and Need, Alternatives CONSULTANT will coordinate with CITY early in the process to confer on and confirm project purpose and need and alternatives to carry into the environmental review process.
Task 1.1.2(b) Notice of Preparation
Once a reasonably stable project description can be identified, CONSULTANT will prepare a draft Notice of Preparation (NOP) for CITY's review and signature.
CONSULTANT will send the NOP to the California State Clearinghouse (SCH) as required by CEQA Guidelines Section 15082. The SCH will distribute the NOP to state agencies . The CITY may also wish to distribute the NOP to potentially affected local agencies and other interested parties. Ideally, the NOP will also serve as notice/invitation to the Seeping Meeting, further described below in Task
1.2.4. Task 1.1.2(c) Admin Draft ED
CONSULTANT will use summaries of the technical reports discussed above as the technical basis for the environmental document. The format and content of the Draft EIR/EA will follow relevant outlines, procedures, and templates of Caltrans's Standard Environmental Reference (SER).
Based on Caltrans SER guidance, the content of the Draft EIR/EA will include the following sections:
Chapter 1: Proposed Project
• Introduction
• Purpose and Need
• Project Description
• Alternatives
• Permits and Approvals Needed
Chapter 2: Affected Environment, Environmental Consequences, and Avoidance, Minimization, and/or Mitigation Measures
• Human Environment
• Physical Environment
• Biological Environment
Chapter 3: CEQA Evaluation
Chapter 4: Comments and Coordination
Chapter 5: List of Preparers
Attachment 2
Scope of Services
Chapter 6: Distribution List
Appendices
A: CEQA Checklist
B: Resources Evaluated Relative to the Requirements of Section 4(f) C: Title VI Policy Statement
0: Minimization and/or Mitigation Summary (MMRP)
E. Technical Studies
CONSULTANT will also complete the external quality control certification and environmental document review checklist and submit them to Caltrans along with the draft environmental document and appended technical reports. The QA/QC review process will include several steps in accordance with Caltrans' SER, Chapter 37- Preparing Joint NEPAICEQA Documents .
Task 1.1.2(d) Draft ED
Once Caltrans has approved the Draft EIR/EA for circulation with a signed title sheet, CONSULTANT will print and deliver 15 copies to the State Clearinghouse.
In addition, CONSULTANT will prepare a draft Notice of Completion/Notice of Availability for CITY review, approval, and signature. CONSULTANT will advise the CITY on appropriate posting, publication, and distribution of these notices.
Publication of the Notice of Completion/Availability in a local newspaper of general circulation and the Federal Register will start the public review period for the Draft EIR/EA.
Task 1.1.3 Final Environmental Document
Task 1.1.3(a)Admin Final ED
CONSULTANT will prepare the Administrative Final Environmental Document/Response to Comments once the public and agency review period is closed. In preparing the final document, revisions to the Draft EIR/EA are generally made only when substantive comments bring to light new information not covered or when it is necessary to correct the text. Additions and other modifications to the text shall be marked with a vertical line on the outside margin for review purposes.
The review and approval process for the Final EIR/EA generally follows the same steps as the Draft EIR/EA. To fulfill and complete NEPA obligations, CONSULTANT will prepare the Finding of No Significant Effect (FONSI).
Task 1.1.3(b) Final ED
Once Caltrans has completed the QA/QC review process, up to 30 copies of the Final EIR/EA/FONS I will be printed and distributed to all federal, state, and local agencies and parties that provided substantive comments on the Draft EIR/EA.
Attachment 2
Scope of Services Page 16/39
Concurrently, CONSULTANT will prepare a Notice of Determination for filing the Final EIR/EA with the State Clearinghouse once the document is certified by the City of Sunnyvale.
Deliverables:
• Administrativ e Draft Documents: Electronic copies only • Draft and Final Documents (for publication): 30 paper copies with appendices on COs.
Task 1.2 Public Outreach - Design and Environmental Review Phases The Fair Oaks Overhead Bridge serves as an important transportation connection in the City of Sunnyvale. The location, proposed improvements and past experience with related projects highlights the importance of early outreach. Initiating a thorough public outreach program during the early phases of the project will help identify community concerns and questions while fostering collaborative relationships with key stakeholders, such as pedestrians and bicyclists who use the bridge, the Heritage Park Apartment complex, the Westinghouse Electric Corporation's Sunnyvale plant, Home Depot, and other surrounding businesses, property owners and residents. Among the community issues CONSULTANT anticipates during this project include right-of-way and construction impacts to surrounding businesses and residents (including potential property acquisitions, temporary construction easements, and construction noise, vibration and dust), safely maintaining continued bicycle and pedestrian overcrossing access, and traffic disruptions that will affect businesses, residents and commuters in the project area.
To effectively reach stakeho lders, CONSULTANT will widely distribute project information early in the process to inform local residents, businesses, elected officials, and others who are interested in the project and potentially affected by construction activity (such as Santa Clara Valley Transportation Authority and Caltrain). Public meetings targeting residents and businesses near the project will be held to inform, answer questions and solicit project feedback. In addition to these activities, CONSULTANT will work closely with staff, elected officials and potentially affected property owners to promote an open, transparent and defensible process emphasizing two-way communication. The proposed scope of work for this vital public outreach effort also includes several optional tasks to further keep the public informed.
At the outset of the design and environmental review phases, CONSULTANT's public outreach team will confirm the strategy and methods that will be implemented to accurately inform and proactively interact with the public in a timely manner. CONSULTANT will develop:
• Core Messages that speak to anticipated issues
• Mailing/Email Database for use in distributing outreach materials • Public Outreach Plan to ensure stakeholders and interested parties are informed For each of the outreach meetings described below, CONSULTANT will develop and place display/legal advertisements in the San Jose Mercury News; develop and distribute Attachment 2
Scope of Services Page 17 I 39
meeting notices, mailers and e-mail notifications; and coordinate with key CITY-distribution channels such as the CITY website, CITY email lists, project website and newsletters.
CONSULTANT will also oversee logistics for securing the meeting venue, arrange audio/visual needs, assist with the development of meeting materials, and attend and summarize the meetings. CONSULTANT's scope includes a budget allowance that can be flexibly applied towards meeting venue fees, court reporting if needed, refreshments, and other meeting-related expenses.
CONSULTANT will provide up to two staff at each public meeting.
Task 1.2.1 Stakeholder/Property Owner Contact List
The mailing/email list CONSULTANT develops and maintains will include residents, property owners, businesses, appropriate elected officials, and other potentially interested and affected stakeholders, estimated at a maximum of 2,500 entries.
Task 1.2.2 Initial Stakeholder Meetings
CONSULTANT will conduct up to three initial stakeholder meetings, anticipated to separately target Heritage Park Apartment residents, emp loyees at Northrup
Grumman, and representat ives of Home Depot to provide early notification of the project and background on the project need. The meetings will allow for these parties to ask questions and identify concerns for further consideration. CONSULTANT will prepare a summary of questions, comments and concerns received at these meetings.
By better understanding the issues of these adjacent users, the technical team will be better prepared to respond to these concerns once the environmental review is complete.
Task 1.2.3 General Public Informational Meetings
CONSULTANT will conduct two informational general public meetings at appropriate milestones to keep the public informed about the project's progress, respond to key issues , and provide additional opportunities to solicit public input. CONSULTANT will prepare a summary of the comments received at these meetings. One meeting is anticipated during the early phase of project design and environmenta l review to outline the need for the project and identify the CITY's goals for the process. The second meeting would likely occur just prior to the publication of the environmental documents.
Task 1.2.4 Public Seeping Meeting
In fulfillment of CEQA requirements, CONSULTANT will conduct one seeping meeting to confirm issues and concerns from the public and from agencies for further consideration in the environmental document. CONSULTANT will prepare a summary of comments received at the seeping meeting that may be included as an appendix to the environmental document.
Attachment 2
Scope of Services Page 18 I 39
Task 1.2.5 Review Meetings and Hearings
The CITY may decouple the approva l of the environmental document from approva l of the project; in other words, the CITY may certify the environmental document substant ially in advance of formal approva l of bid documents. Accordingly, this scope provides an allowance for CONSULTANT outreach and/or environmental staff to participate in up to three meetings/hearings before such groups as the CITY's Bicycle Pedestrian Action Committee (BPAC), the Planning Commission, and the CITY Council.
Deliverables:
CONSULTANT will develop meeting handouts, visuals, maps, exhibits boards, presentations, sign-in sheets, nametags, comment cards, and speaker cards. All materials will be provided in PDF format for public review after the public meetings.
Task 1.2.6 Design/Environmental Phase Public Outreach Tools The array of public outreach tools availab le to the CITY is nearly infinite. Below, CONSULTANT has arrayed recommended outreach tools. These services represent what CONSULTANT believes would be an adequate approach to the project, as it understand the needs and concerns of the CITY. CONSULTANT has separately identified recommended additional services that would bolster the outreach approach.
Task 1.2.6(a) Provide input to CITY Public Information Officer All outside press communication regarding the project will be through the CITY's Public Information Officer (PIO). In this task, CONSULTANT has provided an allowance based on the assumed schedule and complexity of the project to assist and confer with the CITY's PIO in better understanding and communicating the project's core messages, key milestones, and overall design and environmenta l review process.
Task 1.2.6(b) Provide Content for Project Page to CITY's Aesthetics/Visua l Simulations/Renderings:
Conceptual level design development plans will be prepared for each bridge alternative. Each concept will include a bridge plan at 20 scale to illustrate the landscape concept and site modifications, a cross section of the bridge deck at 1 /4" scale, and image boards illustrat ing the proposed materials, light fixtures, railing designs, plant material selections, and other considerations. The plans will incorporate tree preservation and replacement requirements per the CITY's heritage tree ordinance.
Conceptual level computer-generated three-dimensional models will be prepared in Sketch-up for each alternative, illustrating the general design characteristics of each Attachment 2
Scope of Services
--~--~=========================
bridge and ramp structure and the general site conditions to help visualize improvements and facilitate comments.
A final conceptual design development package for the preferred bridge design will be prepared, including a bridge plan at 20 scale to illustrate the landscape concept and site modifications, an elevation at 1/4" scale to illustrate the bridge design and landscape concept, a cross section of the bridge deck at 1/4" scale, a single visual simulation, and an image board illustrating proposed materials, light fixtures, railing designs, plant material selections, and other considerations.
Task 1.2.6(c) Provide Content for Project Page to CITY's Website:
CONSULTANT will develop and maintain a simple project website as a source of information, meeting announcements and project updates. CONSULTANT will work with the CITY to develop a project page on the CITY's website to provide this outreach tool efficiently.
Task 1.2.6(d) Translation Services
Within allowance, CONSULTANT will provide translations of key materials and provide translation services at meetings as need anticipates.
Task 1.3 Environmental and Outreach Project Management/Meetings To ensure the most efficient delivery of products and a smooth process, CONSULTANT has provided an allowance of staff time for project management and communications with the project team. This allowance assumes a mix of daily and weekly project management tasks, including monthly status reports, weekly tracking of key tasks and deliverables, periodic progress calls with the project team, and meetings with team members not specifically identified in other project tasks.
Phase 2 Preliminary Engineering
Task 2.1 Data Research and Collection
CONSULTANT will review project limits, identify available and required documents, contact information, scope, schedule, budget, regulatory items, CITY and other agency approval processes, and other administrative procedures. The project material will include property record control maps, right-of-way maps, records of survey, corner records, other official maps of records, Caltrans Maintenance reports, as built drawings, any prior studies and utility company atlas drawings which might indicate site constraints, including buried and overhead utilities, etc. CONSULTANT will review Mathilda Avenue PES and CEQA documentation done for the Mathilda Bridge project.
Task 2.2 Topographic and Property Boundary Survey and Base Mapping Aerial and Survey Control: Set the horizontal and vertical control points for project mapping in accordance with the CITY's horizontal and vertical control requirements. All Attachment 2
Scope of Services Page 20 I 39
surveying and mapping shall be in compliance with the provisions of the Professional Land Surveyors Act, Sections 8700 to 8805 Business and Professions Code, the provisions of the California Coordinate System, Sections 8801 to 8819 of the Public Resources Code, and any other applicable code in the State of California. The horizontal datum will be based on the North American Datum 83 (NAD 83) as shown in Volume 22 of Surveys,
North American Vertical Datum of 1988 (NAVD 88) as in shown in Volume 22 of Surveys,
Aerial flight points will be set per the established control in order for the development of Project base sheets set at a 1"=40' scale.
Topographic Survey: Perform field survey of existing roadways, bridge structures, physical improvements, visible utilities, and drainage features to supplement the aerial base sheets. Cross sections and tie-in surveys will ensure an accurate design and smooth transitions from existing roadway and infrastructure features. All work and files will be based on project coordinate control in accordance with CITY requirements for the preparation of documents and maps. Topographic field survey will locate existing site improvements and visible utilities including, but not limited to, trees, ground shots, road cross sections, striping, bridge structure limits, headwalls and wingwalls, fences, driveways, pavement elevations, and other miscellaneous features.
Right-of-Way Boundary Resolution: Review existing right-of-way documents and assess additional right-of-way needs for the Project. Parcels requiring acquisitions will be determined and resolved. These existing parcels will be tied into the Land Net based using GPS. Preliminary title reports for all properties that will be affected by the design will be needed and provided by the CITY.
Calculate record right-of-way lines and property lines located within the Project limits in accordance with record maps, record deeds, and documents as required to calculate field search positions for existing right-of-way monuments, street survey monuments, and parcel corner monuments. Perform a field survey to search and locate existing survey monuments and physical evidence required to resolve existing rights-of-way and property lines within the Project limits. Supplement the base mapping with the resolved existing right-of-way.
Deliverables:
• Base Mapping (1" = 40' scale with 1' contour intervals) Task 2.3 Preliminary Geotechnical Investigation and Recommendations Research and Data Collection: CONSULTANT will review readily available geologic and soil literature in the vicinity of the site, including the review of as-bui lt drawings.
Field Exploration: In order to adequately characterize and evaluate the subsurface soil conditions for design of the bridge structure improvements, CONSULTANT will drill three borings to depths up to approximately 50 feet below exist ing grade. Due to presence of sand and gravel mud rotary drilling is proposed. The boring locations will depend upon the Attachment 2
Scope of Services Page 21 I 39
--===============================
available access in the proposed landing areas for the ramp structures. CONSULTANT anticipates using a truck mounted drill rig for the work. Traffic control is not proposed at this time, as the boring locations should be in parking lots.
For the proposed roadway realignment and widening work CONSULTANT proposes to sample at 3 to 4 locations to a depth of 5' to collect subgrade samples. CONSULTANT anticipates using a truck mounted drill rig for the work.
CONSULTANT will classify and continuously log subsurface soil conditions encountered in each test boring at the time of drilling. CONSULTANT will obtain "relatively undisturbed" and bulk samples of substrata from test borings. The borings will be drilled and capped in accordance with the permit requirements.
At least 48 hours prior to drilling the borings, CONSULTANT will mark the site for an Underground Service Alert (USA) utilities check. Borings will be permitted and backfilled in accordance with CITY's requirements. CONSULTANT anticipates disposing of any excess soil cuttings on site. CONSULTANT assumes that it will attain the proper permits, but any fees for permitting the borings and encroachment will be waived by CITY.
Laboratory Testing: CONSULTANT will perform laboratory tests on representative soil or rock samples from the exploratory locations, such as moisture-density, unconfined compression, gradation analyses, Plasticity Index, and corrosion tests in conformance with Caltrans Corrosion Guidelines, as necessary. R-value tests on representative soil samp les will be performed for use in pavement design recommendations.
Engineering Analysis and Report Preparation: CONSULTANT will perform engineering analyses and design recommendations for proposed foundations of the structure and the proposed pavement section for the widening and realignment. Concrete driven piles or large diameter CIDH piles are expected for the bridge supports.
Draft Foundation Report with preliminary recommendations for structure foundations will be prepared. Data for a Type Selection Memo will be provided along with the LOTS for the structure. The draft report will also include and ARS curve as per Caltrans revised guidelines.
Preliminary Geotechnical Memo/Report will be prepared to provide preliminary recommendations for pavement design for the roadway.
CONSULTANT will prepare a geotechnical report in accordance with Caltrans guidance documents. The report will provide the findings of the subsurface exploration, results from the laboratory testing program, as well as geotechnical conclusion and recommendations.
Deliverables:
• Draft Foundation Report
" Preliminary Geotechnical Memo/Report
• Draft Caltrans Log of Testing Borings
Attachment 2
Scope of Services
--===================================
Task 2.4 Hydrology Analysis
Review Record Research: Review available CITY recorded hydraulic and hydrology information on the bridges including supplemental bridge maintenance reports.
Estimate Discharge: Peak discharges for the design event, 50- and 1 00-year flood event will be estimated using two different methods as outlined in the Caltrans Local Assistance Program Manual. A statistical analysis of gage data from adjacent gages will be the first method used to estimate discharge at the bridge and a regional regression will likely be used as the second method.
Task 2.5 Concept Engineering and Utility Coordination
Bridge and Geometric Alignment Drawings: In order to support the environmental evaluation, CONSULTANT will work closely with CITY to develop Geometric Drawings in accordance with CITY design criteria for alignment alternatives. These alternatives assume that the bridge improvements (retrofit, widening and/or replacement) will require staged construction using the existing bridge for staged traffic handling. Construction limits and right-of-way requirements will be defined . The base mapping will be updated with additions of control lines and edge of pavement lines to reflect existing and proposed conditions. The plans will show the existing topography and the proposed layouts.
Sections and profiles will be developed for each alternative.
Drainage and Storm Water Data Reports: Conduct a study of local drainage and overland flood flow conditions, and prepare a Drainage Report and Storm Water Data Report in the format required by Caltrans. The Drainage Report will include analysis and recommendations for existing conditions and concept drainage. The SWDR will propose storm water treatment plan and location of anticipated basins.
Utility Coordination: Early and frequent communication with the utility agencies will be the key to successfully delivering this project. A utility matrix will be prepared for the limits of the project. This matrix will include the utility, current location, relocation, protection and abandonment needs, current rights, and costs distribution between franchise and project.
This coordination will include determining utility franchise rights or occupancy by prior easement. Utility notifications and requests for information will be forwarded to individual utility companies. Receipt of the utility plans and maps will be tracked and meetings shall be initiated with the affected utility companies. These meetings are important in order to get a more complete and accurate picture of the existing utilities.
Coordinate and prepare necessary documentation with all agencies having underground and overhead facilities within the limits of the project. Those agencies may include, but not limited to the following:
• City of Sunnyvale (Water, Sanitary, Storm, Reclaimed Water and Electrical) • PG&E
• Pacific Bell Telephone Company
• AT&T
• Comcast
Attachment 2
Scope of Services
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• Peninsula Corridor Joint Powers Board Union Pacific Railroad • MCI Telecommunications
Note: Verify all telecommunications, signal, power and other conduits that may exist within the Caltrain right-of-way, including, but not necessarily limited to, Caltrain facilities and other facilities leased to or from Caltrain.
As soon as the base mapping is available, CONSULTANT will provide notification letters with reduced size plans to each utility operator identifying potential conflicts and relocations. These letters will request review for conflicts and mapping of utility information.
The standard utility notification process shall be followed to verify the location, size, and depth of the utilities.
It is assumed that potholing will be required at locations where, based on survey and utility as-built information, the proposed construction may encounter a utility obstruction.
Deliverables:
• Utility meeting agenda and minutes
• Utility notification letters
Task 2.6 Bridge Type Selection Report
CONSULTANT will prepare and submit a Type Selection Report that will include an analysis of the existing bridge, various replacement alignment alternatives and bridge structure types being considered. This analysis will include a comparison matrix with cost, right-of-way impacts, environmenta l impacts , footing scour potential, utility impacts and geometries. Each alternative will be described and will include a list of advantages vs. disadvantages. If feasible, an alternative will be considered that preserves the existing historical bridge and has minimal impacts to the historical fabric.
The Type Selection Report will include a discussion of the structure types considered, the reasons for selection of the proposed bridge structure, and the following:
• Type Selection Memo
• Vicinity Map
• Existing Bridge Analysis
• Alternative Alignment General Plans
• Alternative Cost Estimates
• Project Seismic Design Criteria
• Preliminary Foundation Recommendations
• Historic al Documentation
Deliverable:
• Type Selection Report
Attachment 2
Scope of Services Page 24 I 39
Task 2.7 Bridge Type Selection Meeting
CONSULTANT will meet with CITY and Caltrans to discuss the Type Selection Report, Geotechnical Investigation , Utility Coordination, Environmental Documentations, Hydrology and Hydraulic Analysis, Landscape and Irrigation Design, and Outreach Meetings. At the meeting CONSULTANT will present the proposed bridge structure and discuss all the factors considered
that led to the selected alternative.
Provided all issues raised at the Type Selection Meeting are satisfactorily addressed, the CITY and Caltrans will provide written approva l of the proposed bridge alternative.
Deliverable:
• Type Selection Meeting Agenda and Minutes
Task 2.8 Plans and Estimate - 30% Stage
Once a selection of alignment and bridge structure type is made, CONSULTANT will develop the 30% plans and estimate. The 30% plans will include the following:
• Typical Cross Sections
• Layouts
• Profiles and Superelevation Diagrams
• Stage Construction Plans
• Architecture Plans
• Landscape Plans
• Structure Plans
Deliverables:
• 30% Plans, 11"x17" sheets
• 30% Preliminary Construction Cost Estimate
Task 2.9 Hazardous Material (Hazmat) Investigation
Task 2.9.1 Soil and Ground Water Sampling for Bridge Structure Excavations CONSULTANT will advance 3 direct-push borings in order to analyze soil and ground water. One boring will be advanced at each abutment and one will be located at the relocated bent along Hendy Avenue. Two soil samples will be collected per boring: one at 0 to 1 feet, and one at 3 to 4 feet. The boring at Hendy Avenue will be advanced to groundwater level to collect a groundwater sample for analysis.
Laboratory Testing: CONSULTANT will perform laboratory tests on the soil and groundwater samples, including testing for CAM-17 metals, TPHd/mo, TPHg/BTEX/MTBE, and VOC's. Results will be included in a Site Investigation Report prepared for Aerially-Deposited Lead (ADL) investigation.
Attachment 2
Scope of Services Page 25 I 39
Task 2.9.2 Aerially-Deposited Lead (ADL) Investigation Along Existing Roadways CONSULTANT will prepare a Health and Safety Plan and a Work Plan for CITY approval.
CONSULTANT will advance up to 16 hand-auger borings to 2.5 feet below ground surface. Three soil samples will be collected at each boring, for a total of 48 samples.
Laboratory Testing: CONSULTANT will perform laboratory tests on the soil to analyze for total lead, CAM-17 metals, TPHd/mo, TPHg/BTEX/MTBE, Soluble (WET, WET-DI, or TCLP) Lead, and pH. Results will be included in a Site Investigation Report prepared for CITY review.
Deliverable:
• Health and Safety Plan
• Work Plan
• Site Investigation Report
Task 2.9.3 Asbestos/Lead-Containing Paint (LCP) Survey
CONSULTANT will survey the existing Fair Oaks Overhead Bridge and adjacent pedestrian overcrossing for suspect asbestos and lead-containing paint (LCP). Up to 16 asbestos samples for PLM analysis, 6 asbestos samples for point count (400 pts), 12 paint samples for total lead, and 6 paint samples for soluble (WET or TCLP) lead will be collected.
Results will be included in an Asbestos/LCP Survey Report for CITY review.
Deliverable:
• Asbestos/LCP Survey Report
Phase 3 Final Design PS&E
CONSULTANT will provide final engineering design of the project , obtain design approval, and produce high quality construction drawings, special provisions, and construction estimates for construction of the project. The Plans, Specification and Estimates (PS&E) will be prepared to the State Standards and in accordance with the CITY's policies, procedures, manuals, and standards.
Task 3.1 Utility Coordination I Design
Upon final design, identified conflicts (if any) will be reconciled with the utility companies' relocation designs. The utility companies will be provided with information on the proposed improvements to complete relocation designs of their facilities. Except for CITY facilities, it is assumed utility relocation design and design of new utility lines will be performed by the third-party utilities and are thus not required of CONSULTANT. If Attachment 2
Scope of Services Page 26 I 39
relocations are required, CONSULTANT will identify a location for the relocation to occur, but the actual design is assumed designed by the utility company. CONSULTANT will coordinate with the utility owners to initiate relocations required by the project including scheduling of activities in compliance with the requirements for right-of-way and utility certifications.
Task 3.2 Regulatory Permitting
The proposed project may affect migratory bird and may require consultation with the CDFG. Impacts to any migratory birds will require permits from the regulatory agencies, as described below.
• Water Quality Certification (Clean Water Act, Section 401 ): A Water Quality Certification will be required from the RWQCB for the proposed project, if it will affect wetlands or other waters of the State, to certify that the project is consistent with water quality goals and objectives .
Deliverables :
• Permit Applications
Task 3.3 ROW Engineering I Appraisal/ Acquisition
Task 3.3.1 Right-of-Way Engineering
Prepare a Right-of-Way Requirements Map based on right-of-way take requirements including temporary construction easements and utility easements. It appears that a total of 6 acquisitions may be required. The Right-of-Way Requirements Map shall define the existing right-of-way and easements and all property acquisition required.
Upon confirmation of the right-of-way requirements, plats exhibits and legal descriptions for each property affected by permanent takes or temporary construction easements shall be prepared. In addition to the plats and legals, exhibits to identifying right-of-way needs shall be prepared to visually see impacts to properties.
Deliverables:
• Right-of-Way Requirements Map
• Plats and Legal Descriptions for 6 acquisitions
Task 3.3.2 Appraisal Services
The appraisal will fully meet accepted professional appraisa l standards and will conform to the Caltrans Appraisal Manual and the requirements of the Office of Real Estate Appraisers of the State of California.
An appraisal report shall be prepared for each parcel and shall include, at the minimum, the following information:
Attachment 2
Scope of Services Page 27 I 39
• The property owner shall be contacted and offered the opportunity to accompany the appraiser during the inspection of the property. • The purpose and function of the appraisal, including limiting factors and conditions.
• Description of the physical characteristics of the property being acquired in addition to the highest and best use of property.
• A discussion of all relevant and reliable approaches to value. In most cases this will necessitate the use of the sales comparison approach only. • A description of comparable sales relied on in the determination of value. • A statement of the value of the property rights to be acquired, including damages to the remainder.
• A signed certification of the appraiser, and the effective date of the valuation.
Effective January 1, 2008, state law requires that appraisals on the State Highway System must be provided to the property owner.
Deliverables:
• Appraisa ls of up to 6 acquisitions
Task 3.3.3 Independent Appraisal Review
Federally funded and projects with Caltrans oversight require a review of the appraisal.
An appraisal review will be completed for each acquisition in accordance with Federal and/or State policy. The appraisal review shall include a check of all mathematical calculations and a determination that all relevant and appropriate appraisal methodologies have been employed. The reviewed appraisal shall be forwarded to CITY for the purpose of establishing the amount of just compensation in accordance with Federal and State laws. The amount of just compensation shall not be less than the approved appraisal.
Deliverables:
• Appraisal reports for up to 6 acquisitions.
Task 3.3.4 Acquisition Services
Acquisition services include all contacts with the property owner for the purpose of negotiating for the purchase of the real property interest. Services to be provided include:
• Prepare the offer letter and other related documents based upon the review appraiser's accepted fair market value as approved by CITY. e Prepare purchase agreement and conveyance documents.
Attachment 2
Scope of Services Page 28 I 39
• Meet with the property owners to discuss the project in general, review project maps and legal descriptions confirm information about occupants/owners and make the official first written offer.
• Explain the offer; maintain follow up contacts and to secure the necessary documentation upon acceptance of the offer for closing. • Respond to property owner inquiries verbally and in writing. • Maintain contact reports for the parcel with all pertinent information and contacts concerning the parcel.
• Maintain parcel file of original documentation related to the purchase of the real property.
• Provide recommendation and supporting documentation for consideration during the administrative review process.
• Continue personal negotiations with property owner until agreement is reached. • Signed purchase agreements shall be transmitted to CITY promptly for acceptance and processing.
Deliverables:
• Offer Letters for 6 acquisitions
• Signed Purchase Agreements for 6 acquisitions
Task 3.3.5 Title and Closing Services
CONSULTANT's agent will ensure that all closings are accomplished in a timely manner through continued coordination with the title company handling the escrows.
CONSULTANT will work closely with the title company to make sure that good title is obtained. These services include:
• Order preliminary title reports for the 6 properties in the project area. • Reviewing updated title
• Open escrow, deposit funds and documents, prepare escrow instructions, and monitor closing of escrows.
• Assist Title Company in obtaining releases of liens, mortgages and encumbrances of record.
• Prepare warrant requests to CITY with proper supporting documentation including recommended resolution of title issues.
• Verify and coordinate the clearing or prorating of taxes and assessments. • Coordinate closings and attend to all meetings.
• Review the final title policy to make sure that it reflects only those title exceptions that CITY had agreed to accept.
• Submit completed property acquisition report for each property, including transfer of all pertinent correspondence and files to CITY.
Attachment 2
Scope of Services Page 29 I 39
Oeliverables:
• Property Acquisition Report for 6 acquisitions
Task 3.3.6 Right-of-Way Certification
A right-of-way certification form will be completed in accordance with Caltrans requirements. The certification will be reviewed and executed by the project's right-of way agent.
Deliverables:
• Right-of-Way Certification Form
Task 3.4 Final Geotechnical Report
CONSULTANT will prepare a detailed Final Foundation Report including design recommendations for the foundation type and footing elevations, lateral design capacities, and pile foundation recommendations for the structure.
Report will discuss seismic considerations, evaluate the liquefaction potential, and comment on the site soil conditions from this standpoint. Information related to Caltrans Seismic design criteria (SOC ver. 1.6 and 2010 updates) shall be provided. Information related to the recently revised Seismic design guidelines and the ARS curves (201 0) will be provided.
Boring logs for each structure will be provided using the bridge general plans as base maps.
CONSULTANT will prepare a Final Geotechnical Memo/Report with updated pavement design information, including the incorporation of any review comments from the Draft Report.
CONSULTANT will provide Design Review Consultation through final design.
Oeliverables:
• Final Foundation Report
• Final Geotechnical Memo/Report
• Final Caltrans Log of Testing Borings
Task 3.5 Plans, Specifications, and Estimate (PS&E) - 65% Unchecked Plans CONSULTANT will advance preliminary engineering to the 65% level. The 65% design will address the 30% review comments and resolve further design issues in the PS&E package. This submittal will include the 65% plans, technical specifications and detailed construction cost estimate. This 65% plan set will include the following drawings:
• Title Sheet
• Typical Cross Sections
• Key Map & Line Index
Attachment 2
Scope of Services
• Project Control
• Demolition Plan
• Layouts
• Profiles and Superelevation Diagrams
• Construction Details
• Contour Grading Sheets
• Drainage Plans, Profiles, Details and Quantities
• Utility Plans
• Construction Area Signs
• Stage Construction Plans
• Traffic Handling Plans and Quantities
• Traffic Signal Improvement Plans and Quantities
• Pavement Delineation, Sign Plans and Quantities
• Sign Details and Quantities
o Electrical Plans
• Architecture Plans
• Landscape Plans
• Structure Plans
In addition, the 65% PS&E Submittal will include:
• Technical Special Provisions
• Engineers Construction Cost Estimate
• Summary of Quantity Sheets
• Unchecked Structural Calculations
• Unchecked Structural Quantity Take-off Sheets (rebar will be quantified as pounds per cubic yard of concrete at this submittal).
Draft technical specifications (Special Provisions) will be completed based on current Caltrans Standard Special Provisions and Standard Specifications.
Deliverables:
• 65% Plans, 11 "x17" sheets
• Draft Technical Special Provisions
• 65% Engineer's Construction Cost Estimate
• Unchecked Structural Calculations and Quantity Calculations Task 3.6 Plans, Specifications, and Estimate (PS&E) - 90% Initial Review The 90% PS&E submittal will essentia lly consist of the completed and checked draft PS&E issued for the CITY's final review prior to issuing the expedite bid documents.
Task 3.6.1 Independent Check (Quality Contro l)
During the 90% design stage, CONSULTANT will perform an independent check of the structural plans, calculations and quantity calculations. CONSULTANT will perform Attachment 2
Scope of Services Page 31 I 39
detailed take-offs of rebar quantities (including an independent check of these quantities) and will also perform an independent check of the specifications.
CONSULTANT will combine technical special provisions with CITY's "boiler plate" to create the final specification document.
In the 90% PS&E stage, CONSULTANT will address any remaining review comments and finalize any outstanding design issues in the PS&E package. CONSULTANT will prepare the 90% plans, technical specifications and construction cost estimate. All design activities will be completed. The PS&E package will be prepared for a final CITY (agency) review. This 90% plan set will include the following drawings:
• Title Sheet
• Typical Cross Sections
• Key Map & Line Index
• Project Control
• Demolition Plan
• Layouts
• Profiles and Superelevation Diagrams
• Construction Details
• Temporary Water Pollution Control Quantities
• Erosion Control Plans, Details and Quantities
• Contour Grading Sheets
• Drainage Plans, Profiles, Details and Quantities
• Utility Plans
• Construction Area Signs
• Stage Construction Plans
• Traffic Handling Plans and Quantities
• Traffic Signal Improvement Plans and Quantities
• Pavement Delineation, Sign Plans and Quantities
• Sign Details and Quantities
• Summary of Quantities
• Electrica l Plans
• Architecture Plans
• Landscape Plans
• Structure Plans
Deliverables:
• 90% Plans, 11"x17" sheets
• Technical Special Provisions combined with boiler plates Attachment 2
Scope of Services
-=---- ==================================--P~age32/39
• 90% Engineer's Construction Cost Estimate
• Checked Structural Calculations and Quantity Calculations • Construction Working Day Schedule
Task 3. 7 Plans, Specifications, and Estimate (PS&E)- Intermediate Review The Intermediate Review PS&E submittal will essentially consist of the completed and checked draft PS&E issued for the CITY's final review prior to issuing the expedite bid documents.
Constructability Review: Consultant shall include their own internal constructability review with parties with no involvement in the design of this project prior to the submittal of 100% plans. After submittal of 100% plans, the CITY may conduct a third-party Constructability Review. Consult ant shall provide a line item for estimated costs to participate in Constructability Review including:
• Plan review meeting
• Plan evaluation meeting
• Review of findings and recommendations
• Response and revision based on findings and recommendations Deliverables :
• Intermediat e Review Plans, 11"x17" sheets
• Technical Special Provisions combined with boiler plates • Intermediate Engineer's Construction Cost Estimate
• Checked Structural Calculations and Quantity Calculations • Construction Working Day Schedule
• Constructability Review Report
Task 3.8 Final Plans, Specifications, and Estimate (Final PS&E) - 100% Bid Submittal
In the Bid Submittal stage, CONSULTANT will address any comments from the CITY's final review and prepare a Final PS&E with signed technical specifications, plans and the final engineers estimate.
Deliverables :
• 22x34 set of original stamped and signed drawings on Mylar • 11 x17 stamped and signed copy of the final plans
• Final Specifications (boiler plates+ technica l special provisions) • Engineer's Construction Cost Estimate
• Construction Working Day Schedule
Phase 4 Bidding Support
CONSULTANT will provide final engineering design of the project, obtain design approval, and produce high quality construction drawings, special provisions, and construction Attachment 2
Scope of Services Page 33 I 39
--~=======-----==================
estimates for construction of the project. The Plans, Specification and Estimates (PS&E) will be prepared to the State Standards and in accordance with the CITY's policies, procedures, manuals, and standards.
Task 4.1 Bid Support Services
During the Bidding Phase, CONSULTANT will attend pre-bid meetings, respond to questions concerning the PS&E package and prepare contract addenda if necessary .
CONSULTANT will also prepare and submit theRE file.
Project Contingency
Although CONSULTANT has tried to be comprehensive in developing this scope of work, there may be unforeseen issues, which will necessitate supplemental services beyond the scope of work described herein. Specific items described in the engineering or environmental studies and field investigations may require additional investigations , calculations, plans, or other measures than what was reasonably anticipated during the development of the basic scope of services outlined in this proposal. As directed by CITY, CONSULTANT has included a 10% contingency in the associated fee schedule to account for these unexpected supplemental services.
Assumptions
The following assumptions were made in generating this scope of work:
• CONSULTANT scope of services is limited to the tasks and services as outlined in the preceding Scope of Services (Phase 0 through Phase 4). Additional services can be provided as outlined in Additional Services following this section. • The contract documents will be prepared in the Imperial (English) system of measures.
• CITY will supply CONSULTANT with all available record information, including but not necessarily limited to as-built drawings, inspection reports, prior project development documents, traffic counts, utilities, right-of-way, and existing use or franchise agreements, at the initiation of the project. • CITY will provide CONSULTANT with all pertinent design and record information related to the CITY's adjacent Hendy Improvement Project. • All plan development will be done in AutoCAD. Electronic submittals, if required, will be in AutoCAD.
• All reports will be submitted as draft and final. One round of reviews of the draft reports is assumed.
• CITY and any other commenting entities will provide full comments at each subm ittal.
• Plans and specifications shall be prepared following standard Caltrans format as outlined in "Ready-to-List and Construction Contract Award Guide" published by Caltrans.
Attachment 2
Scope of Services Page 34 I 39
• The 2010 edition of the Caltrans "Standard Specifications" and Caltrans "Standard Plans" publications may be referenced in the project plans and technical specifications.
• CONSULTANT will prepare Technical Specifications (Division II through Division X only) based on the 2010 edition of Caltrans Standard Special Provisions. CITY will prepare "Boiler Plate" special provisions for compilation with Technical Specifications.
• Construction Cost Estimates will be prepared based on readily available industry standards and past project experience. Construction Cost Estimates are the CONSULTANT's estimate of the probable construction costs. Actual construction costs may vary based on varying industry trends and competitive Contractor bids and understanding of the project.
• Construction Working Day Schedules will be prepared based on readily available industry standards and past project experience. Construction Working Day Schedu les are the CONSULTANT's estimate of the probable construction durations.
Actual construction durations may vary based on Contractor methods and means . • The existing bridge structure is assumed to be in conformance with applicable governing codes and to be in satisfactory condition, other than those items specifically outlined in the July 7, 2010 Caltrans Bridge Inspection Report. • The existing bridge structure was seismically retrofitted in 1981 and 1993.
Previously constructed seismic retrofits are assumed to be sufficient and in general conformance with Caltrans seismic design standards. Detailed as-built seismic analysis (to verify potential impacts from any significant project structural modifications) will be performed . If existing elements are found to require additional seismic retrofit, a retrofit strategy report and retrofit plans may be required in addition to the widening plans. This work will be considered as Extra Work. • Structure modifications within the limits of Heritage Park Apartment Homes is anticipated to be limited to the sliver widening of the Fair Oaks Overhead structure, with at-grade impacts limited to widening of the existing abutment and construction of new approach retaining walls outboard of the existing approach walls. • Intermediate review submittal accounts for a maximum of 2 intermediate review cycles between the Initial and Final PS&E submittals. Additiona l submittals pursuant to cause may be considered as additional work and may affect the proposed schedule.
• Structure modifications within the limits of the Caltrain/PCJPB right-of-way are anticipated to be limited to the sliver widening of the Fair Oaks Overhead superstructure. No at-grade impacts are anticipated. Coordination with Caltrain/PCJPB, including temporary clearances, work windows and anticipated construction schedule, will be required during the design phases. Coordination with Caltrain/PCJPB, including select shop drawing reviews and railroad flaggers, will be required during the construction phase.
• The existing building located at the south east corner of the Northrup Grumman/ Hendy Site is assumed to be a historical structure subject to verification during the Technica l Studies tasks of the Environmental Clearance/ Public Outreach phase of the project.
Attachment 2
Scope of Services Page 35/39
• The CITY desires to maintain existing traffic patterns along Fair Oaks Avenue where possible during construction of the structure modifications. Stage construction and temporary lane width reductions will be implemented where practical. Limited off-hour temporary lane closures may be required for select activities if other stage construction options are not available or feasible, pending approval of the CITY.
• Structure aesthetics will be compatible with the established Quality Standards and Details for Downtown Local Aesthetic Guidelines.
• If existing trees are required to be removed, replacement on a one to one ratio will be provided unless otherwise outlined in CITY ordinance. • Design scope and fee are based on an assumed design duration of 24 months. • Final Environmental Document/Responses to Comments: CONSULTANT assumes that CITY will receive up to 15 unique comments on the Draft EIR/EA that must be responded to in the Final Environmental Document.
• Section 4(f) Resources: It is assumed that no Section 4(f) resources would be used by the proposed project and as such, no Section 4(f) evaluation would be required.
Consistent with Caltrans SER Guidelines, CONSULTANT would prepare a brief appendix indicating which resources were considered as potential Section 4(f) resources.
• The cultural resources Study Area/APEs for archaeological and historical resources will be generally located in a limited area at the intersection of Fair Oaks Avenue and the Caltrain/PCJPB corridor.
• CONSULTANT assumes that there will be up to 3 resources that require preparation of DPR 523 forms. The built environment will take place from the public right-of-way.
• It is assumed that there will be no property take from the Northrup-Grumman Marine property and that it will not be in the APE.
• The CONSULTANT will assist in arrang ing access to Santa Clara County Assessor records for built environment resources within the APE. • CONSULTANT will review one round of written comments and suggestions for responses to public comment on the draft EIR/EA. CONSULTANT will not respond directly to or correspond directly with groups or individual s commenting on the draft EIR/EA.
• The scope does not include preparation of a Finding of Effects (FOE) document or a draft Memorandum of Agreement (MOA).
• The biological scope does not include focused biological studies or surveys, such as a jurisdictional wetland delineation or focused plant or wildlife surveys. • The biological scope does not include submittal of permit applications to the CDFG, USACE, or RWQCB.
o The tree survey to be conducted does not include an assessment of tree health or recommendat ions for maintaining or removing trees.
• A maximum of three geometric alternatives along Fair Oaks Avenue will be developed for Phase 1 Environmental Clearance/Public Outreach.
Attachment 2
Scope of Services Page 36 I 39
• A draft staging plan will be developed for Phase 1 Environmental Clearance/ Public Outreach to access traffic impacts.
• A maximum of two geometric alternatives along Hendy Avenue will be developed for consideration.
• CITY benchmark information will be obtained and verified. It is anticipated that a maximum of 4 field survey hours will be required for verification. • Field survey within JPB right-of-way is assumed to not be required. • Scope includes a maximum of 15 potholes.
• Utility relocation designs will be developed by utility owners with the exception of CITY utilities.
• Scope includes a maximum of 4 Rights of Entries for survey work. • Scope is based on the acquisition of 6 parcels from 3 property owners. • The Right-of-Way Engineering work excludes work related to condemnation action. • Quality Compliance for SWPPP during construction is not included.
Additional Services
CONSULTANT has identified the following anticipated Additional Services that may be required depending on the actual conditions encountered and design features selected by CITY. The anticipated scope of services for these Additional Services are outlined below and have been identified as Additional Services is the associated fee schedule.
Phase 0 Project Manaqement
Task 0.3 Agency Coordination
Depending on issues that may arise within the project that may affect the funding of individual items of work/elements , CITY may require assistance in identifying, locating, negotiating or obligating additional funding. Services to CITY can be provided as follows:
• CONSULTANT will work with CITY to identify potential impediments to delivery of project and provide strategic advice and assistance on funding, approval, deliver, and other project related issues
• Assist CITY in implementing strategies to resolve and/or remove impediments to delivery
• Analyze CITY's project funding plan and support CITY in defining scope and limits of project
• Develop documents (letters, reports, e-mails, etc.) on behalf of CITY • Support CITY with and facilitate Federal Aid process with Caltrans Local Assistance (i.e., facilitate Caltrans' Local Assistance review and approval of project approval and project financing documents).
• Schedule, structure and facilitate meetings with agencies such as Caltrans, MTC, SCVTA, CTC, and FHWA.
• Provide high level coordination with Caltrans, MTC, CTC, and FHWA Executive/Sen ior Management on an as-needed basis.
Attachment 2
Scope of Services
------~------------==================
Phase 1 Environmental Clearance I Public Outreach
Task 1.1 Environmental Document (EIR/EA)
Task 1.1.1 Technical Studies
Subsurface Testing: Given the well documented presence of multiple deeply buried archaeolog ical deposits within the Sunnyva le/Mounta in View/Santa Clara area, it is possible that the Caltrans Project Development Team will request subsurface 'vertical APE' testing at the project to document the geology present and assess the potential for a presence of buried archaeological resources. Should vertical APE testing be required for the ASR, CONSULTANT recommends an approach involving a split spoon direct push geoprobe of multiple spots within the APE to the terminal depth of planned project activities. It is also possible to coordinate with the project team's Preliminary Geotechnica l Investigation (Task 2.3) to minimize mobilization/remobilization costs.
At least 48 hours prior to drilling the borings, CONSULTANT will mark the site for an Underground Service Alert (USA) utilities check. Borings will be permitted and backfilled in accordance with CITY's requirements. CONSULTANT anticipates disposing of any excess soil cuttings on site. In the fee estimate, CONSULTANT has assumed that it will attain the proper permits, but any fees for permitting the borings and encroachment will be waived by CITY.
The boring locations will depend upon the available access and the boring data from previous studies. CONSULTANT anticipates using a truck mounted direct push geoprobe rig for the work. Traffic contro l maybe required. CONSULTANT will classify and continuously log subsurface soil conditions encountered in each test boring at the time of drilling. The borings will be drilled and capped in accordance with the permit requirements. A drilling permit would be required. Should testing be necessary within or immediately adjacent to the Caltrain right-of-way, additional safety programs are required.
Task 1.2 Public Outreach
Periodic Project Fact Sheets/Mailers: Within allowance, develop and distribute at public meetings and website posting.
Ongoing Communications Assistance through Construction Phase: Task 1.2 and its subtasks are focused on providing public outreach and communications assistance throughout the design and environmental review phase of the project. However, the CITY has indicated that additiona l communications support may be desirable at later phases of the project, including but not limited to the issuance of bid documents and on-going through project construction. Many of the outreach tools described in Task 1.2.6(a) through Task 1.2.6(e) have potential applicability in the later construction phase of the project. In this recommended additional service, CONSULTANT has included an allowance that the CITY can flexibly apply in maintaining strong public outreach through construc tion- a period when the project will have the most obvious public visibility. Such Attachment 2
Scope of Services Page 38 I 39
efforts can include coordinat ion with the PIO and/or social media coordinator, production of construction newsletters/fact sheets, and pre-construct ion meetings with targeted parties most likely to be affected during construction.
Phase 2 Environmental Clearance I Public Outreach
Task 2.5 Concept Engineering and Utility Coordination
Stair Assembly: Depending upon pedestrian traffic counts, public outreach and CITY direction there is the potential to include a separate ramp/sta ir tower structure to connect pedestrians within the Heritage Park Apartme nt Homes complex with the proposed pedestrian sidewa lk being added to the existing Fair Oaks Overhead structure. This would require the removal of the existing Fair Oaks Pedestrian Overcrossing and construction of a new ramp/stair tower at the approximate location of the existing POC ramp located on the north end of the Heritage Park Apartment Homes property adjacent to the Caltrain/PC JPB corridor. Additional services includes one supplemental geotechnica l field boring and development of plans, specifications and estimates for this additional structure as part of Phase 3 - Final PS&E.
Phase 3 Final Design PS&E
Task 3.3 ROW Engineering I Appraisal/ Acquisition
CONSULTANT will collect up to 40 soil samples and composite samples into 10 four-part compos ite samples for laboratory analysis, for up to 6 parcels.
Laboratory Testing: 10 composite soil samples will be used to test for CAM-17 metals, 10 composite soil samples will be used to test for TPHd/mo, 10 composite soil samples will be used to test for TPHg/BTEX/MTBE, and 10 composite soil samples will be used to test for pesticides. Results will be included in the Site Investigation Report prepared for ADL investigation.
Phase 4 Bidding and Construction Support
Task 4.2 Construction Support Services
The following potential additiona l services may be required depending on the actual conditions encountered and design features selected by CITY. These services have not been scoped in detail nor have they been included in the associated fee schedule.
CONSULTANT is fully qualified and capable of performing these services as Extra Work should they be required and authorized by CITY:
• Construction Management
• Construction Staking
• Construction Inspections
• Geotechn ical Observation
o Compaction Testing
o Deep Foundation Observation
Attachment 2
Scope of Services Page 39 I 39
Attachment 2
ID ~ Task !.Same
---;- - - !iEL£Cii0N iJAiE -- - ~ - - - ---- - - -- --- -··- ·- --- ---- ---- - ------- -- :( Mcgotiations / Contrac t Development
PHASE 0: PROJECT /.1ANAGE/IiENT
0.1 Coorclination!/licctings/Admiilistralion
0.2 Schedule
0.3 Agent'/ Coordin<Jiion
. 12· - NOTICE TO PROCEED - PHASE 1
13 PHASE 1: ENVIRONIIIEN TAL CLEARANCE/ PUBLIC OUTREACH - 14 - 1.1 Environmental Document {EIR/EA)
15 1. 1.1Tcchnica 1Studics
___ 2_7___ 1.1.2 Draft Emironmenla l Document
33 1.1.2 Final Environmen tal Docl1mcnt
36 1.2 Pllblic Oulrcilch
47 NOTICE TO PROCEED - PHASE 2
48 PHASE 2: PREU/.111~ARY ENG I NEER II ~G I EI.JVIRONMENTA L ANA LYS IS - 49- 2.1 Data Research and Collcc.lton
50 2.2 Topograph ic and Prop~rty eoundury Survey an::l Base Mapping 51 2.3 Preliminary Gcotcc:hnical lnvestigution and Recommendations '52 2A Hydrology Analysis
·53 2.5 Concept Enginc.ering and Ulihty Coordin<:~ l ion 5·1 2.6 Bridge Type Selection Report
·--ss-- 2.7 Bridge Type Se lection llieellng
SG S!lbml l Exhibi t CD Acldilional Fund Fomr (As Required/ si 2.8 Plans ;:md Eslimr~tc - 30% Stage
58 2.9 Haza rdous 1.1aterials lnvestigution
59 NOTICE TO PROCEED - PHASE 3
60 PHASE 3: FINAL DES!G f.J PS&E
- 61- ·· 3.1 Utility Coordination I Design
G2 3.2 Regu latory Permitting
63 64
65 -Gif -
---67-
68 69
70 7 1 .
"72
--7'3" ..
75 76
77 78 __ _
79 80
81 - Bi
83 8<1 .
3.3 ROW Engineering I Appraisal/ Acquisition
3.3.1 Right-ot -Way EnyinecrinJ
E?G Rigll£ -of-W;•y /UUJ iCics Ciifrrans RI!VICW
3.3.2 Appraisal Services
3.3.3 Independent Appruisal Revic\'1
3.3.'1 Acquisition Services
3.3.5 Title and Closing Services
3.3.G Rfglr c of W,,y Ccttiflcatl on
3.4 Fina l Geotechnica l Rcpr:ll t
3.5 Plans , Specific<Jtions and Estimata (PS&E) 65% Unchecked Plans Prep<Jre and Subm it (PSG E) 65% Unchcc:ketl Plans
GS~ Uncllecked P/;ms Submitral Rev1cw
3.6 Plans, Specifications ami Estimate (PS&E) 90% lnrtial Rcvlc\'1 Prcpc.Hc and Submit {PStE) 90°/., tnrtial Review
Independent Structura l Check Calculat ions
90!' ln fli<1l Review Submitta l Review
3.7 Plans, Specifications and Estimate (PSSE) lnle1m~diatc Review P1cparc and Subm it (PStE) ln:e rmcdlatc Review (91% PSC.E) ln tetrnedlate Review Sullmitral Rcview(91~' PS&E)
Constructabllity Rcviev1
Prepare ;md Submit JPSC.E) lntcmledinle Review (92% PS&E) lntermcclrn rcRcvicwSui.JmfH.:JI Review (92~~ PSt.E )
85 86
3.8 100% Fina l Plans. Specificati ons and Estimate (Final Pse E) - Bid Doc:umcn\s Prepare and Slrbrnil (Fina l PS&E)
E7G Constmctlon Englne erin!} Callrans Submitrar Review (Fin iii PS&E) 88 NOTICE TO PROCEED - PHASE 4
89 PHASE 4: BIDD ING & cONSTRUCT ION SUPPORT
90 4.1 Bid Support Services
/Jlileslonc <>
3 mom Wed 02/15112
30 rnons
30 rnons
30 mons
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14.6 mons
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F1i 05/18/12
Fri 05/IS/12
Thu 05117112
Fr i 05/ 18/ 12
Th u 06/07/ 12
7.1 rnons Tlw 06/07/12
4.15 rnons Th u 01/ 17/13
2A5 mons Tue 05/14/13
26.G mons F1i 05/18/12
0 mons Thu 05/17/12
8.7 mons F ri 05/ 10/12
2 wks Fri 05118/ 12
3 mons Fri 05/18/12
3 mons Fli 06/29/ 12
4 mons Fri 05/15/12
4 mons Thu 06.107/12
2 mons Thu 08/J0 /12
0 days Wetl10!24/12
2 mons Thu 10125112
3 mons Thu 10/25/ 12
1.5 rnons Thu 10/25/12
0 mons Wed 01116/13
18.4 mons Thu 01/17/13
14 mons Thu 01117/13
6 mons Thu 09/26113
17.7 mons ThuOl/17/13
3 mons Thu 01117/13
2 mons Thu 04/ 11/13
2 •:/~s Thu 06/0G/1 3
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6 mons VVed 08/21/13
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Tuc 08113/ 13
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0 mons Mon 05 /16/ 1•1
3 mons Tuc 06/17/14
J mons Tue 06! 1 i/14
Phase
T ue 05/08 / 12
Th u 09/04/14 .
Thu 09/04/ 14 ·
Thu 09/04/14 :
Thu 09/04/14
Thu 05/17/12
lilon 06/02/14
F1i 07/19/13 '
Fr i 12121/12 ,
t.1on 05/13/13
Fr i 07/19/13 .
tllon 06102/14 ·
Thu 05/17/12
Wed 01/16/13
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Thu OS/09/ 12
Thu 09/20/ 12
Thu 10/04 /12
Wed 09/26/12
Wetl10 /2•t/ 12 ·
We d 10/24112
We d 12119/12
Wed 01/16/13
Wed 12105/12
Wed01/16113
f:lon 06/16/14
Wed021121 14
Wed031121 1.:l
Tue 05/27/14
Wed04 / 10JI 3
We d 06/051 13
Tue 06/.25/13
Tue 08/20113
Tue 04/01/14
Tuc 04/29/ 14
Tue 05/27/14
Wed 02127/13
l:lon 0<1122/13
Wed 03.113/13
/llon 04/22113
Wed 10/09/13
fllon 08/12/13
Wed 04/10 ! 13
Wed 10.'09/ 13
f l i 03/21/14
Fri 12106/13
Fri 01/31/14
/llo n 01113/14
Tuc 02/1 1/14
Fri 03/21/14
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/:ion 04/21114
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Mon 09/08/ 14
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F/-\IR OMCS OVERHEAD REHA BILITATION
CONC~PTUALPROJECTSC H ED U LE
---- -- --------.:::_-::-_-_ -.. _ ::_- :· "Q
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Attachment 2
tEO
)llftEP
onwonmo<~tll OOevmtnt
•dmm Fono[ ~0
lata R ... a1cn ond Colloot.on
Phase
ro,.,.,taphlc ••• Ptopony _BOundliY SUM!\' ••• a••• MoPP••• IOG""'n (Aotl>l M09P<Ml
·--- ~
~!Plans
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rRw•ow
I 8 100% FiMI 'IOnt ,
•
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, .. ,oduct>on-
"'"""" ,. ...
-
EXH.IJHT "B"
Compensation Schedule
Fair Oaks Overhead Rehabilitation: Fee Schedule
Qty of Sunnyv•w
Summary of Combined Consuhant Total Costs
BCA BKF c,rclopoint Callander Fehr & Peers Parikh
"'"'Dill enooo<
SUDIOiai""He '
Subtotal Pl\ose :
s 115 12a I s
s lUllS
I 932
s
. .
_.
.
~ ·
3821
29on
1520
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------------------------------~==~~bt~otall~~~~~~~~~~~~~- ~~~18.~a32~jH~10~1 .. '9~7e==~~~· 14~5==~~~--·~~==~~~7' .. ~~~~SS7~161~=S~57?' •• ~~5==~~5i~ .. OOC~S~I1 .. ~840~.8~2l Subtotal SO S70,48l S114.97S SO SO $65,748 SO SC S251.21C SUI>IOIOI 51&,50 514,36li S<4 ,liUO ~.20 $10,620 STOll S75 SC 591.31' I- Proioct Tot• l (Dollars: 5934,932 5395.827 $5~924 562.622 $48.000 _$1_23.659 557,380 $45.00( 52.183,34< Tot01l
Attachment 2
Phase
Phase 0 ~Pro ect ~anaQement
Pnase 1 - En-.nronrner.ta\ C earancc I Pubhc Outreach
Phase 2- Preltmtnary Enqtneennq I En·.11ronmenta1 Analysts Fair Oaks Overhead Rehabilitation: Fee Schedule
City of Sunnyvale
Summary of Combined Consultant Total Costs
BCA BKF Circlepoint
7/31/2012
Callande r Fehr & Peers Parikh AEC Gray-Bowen
Total
Attachment 2
Phase
Phase 3 - Fmal Oes1gn PS&E - -
Re1mbursables
Fair Oaks Overhead Rehabilitation: Fee Schedule
City of Sunnyvale
Summary of Combined Consultant Total Costs
BCA BKF Circlepoint
BCA BKF Clrelepo int
Callander Fehr & Peers
Sub
canander
Sub
(Traffie Studies)
Fehr & Peers
Parikh
Parikh
AEC
Sul>IUOBEI
tEiect Engrl
AEC
Gray-Bowen
Sub
(Fundmg
Gray-Bowen
713112012
Total
Total
Attachment 2
Phase
I • ' - nagement
Phase 1 - Envrronmental Clearance I Pub!cc Outreach
1.1 Environmental Document EIRIEA
se and Need Alternatives
Periodic Pro·ect Fact Sheets/Mailers
On oin Communications Thru Construction
Phase 2 - Prehrn.na E nQ~neennq I Envrronmenta! A
Fair Oaks Overhead Rehabilita tion: Fee Schedule
City of Sunnyvale
Staff Person-Hour Breakdown: Biggs Cardosa Associates , Inc. (Project ManagementiStru ctura l) Project Staff
PrinCIPal EngManaQer Protect Admtn Engtneer Engtneer
Rate (Sihr): S210 $144 $131 $108 S98
300 320 40 0
40 38 40 40 0
164 188 0 40 0
5\Jbtotal Phase 0 hr 546 40 120 0
Subtotal Phase 0 (S) S105,840 S78,624 $5,256 $12,960 so 0 0 0
4 6 0 8 8
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
4 8 0 8 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
2 6 0 6 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
12 12 0 12 0
8 8 0 8 0
4 4 0 4 0
12 12 0 12 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
Subtotal Phase 1 hr 46 56 0 58 8
Subtotal Phase 1 (S) S9,660 58,064 so S6,264 S784
8 12 0 20 20
1 2 0 4 4
2 4 0 6 6
0 0 0 0 0
54 120 0 200 240
36 80 0 160 200
8 16 0 24 0
14 24 0 40 80
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
18 60 0 100 150
Subtotal Phase 2 hr 141 318 0 554 700
Subtotal Ph8$e 2 (S) S29.610 $45,792 so S59,832 $68,600 7/31/2012
Senior CAD
Drafter Seaetanal Total Total
Hours Dollars
S102 S72
0 24 0 0 684 $115.128
0 0 0 0 158 S23.448
0 2 0 0 394 S65.976
0 26 0 0 1236
so $1,872 so so S204.552
0 0 0 0 0 so
4 2 0 0 32 S3.904
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 20 S2.856
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 14 S1932
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 36 ss 544
0 0 0 0 24 $3696
0 0 0 0 12 S1,848
0 0 0 0 36 S5544
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
4 2 0 0 174
5408 S144 so so S25.324
4 0 0 0 64 S7 936
2 0 0 0 -la S1,526
0 0 0 0 18 S2.232
0 0 0 0 0 so
120 0 0 0 734 S85.980
120 8 0 0 604 S68 776
0 0 0 0 48 56 576
20 0 0 0 178 S20,596
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
120 5 0 0 453 S50.520
386 13 0 0 2.112
S39,372 S936 so so S244,142
Attachment 2
Phase
. . ·- .
3 1 Utility Cooldinat>On / Oesl!ln
3.2 Regufato<Y Pem>lbng
3.3ROW I Aocn.sal l ACQUisitiOn
3 3.1 Rtaht-oi-Wav
3.3.2 Aoota~sal SeM<:es
3 3.3 lndeoendent Aootaosal R-
3.3 4 AcauisibOn SeMcH
3 3 5 Tide and Closing Services
3.3.6 Rioht of Wav Certificauon
HazMat Tesuno on Parcels 8 Total
3.4 Final Geotech nical Reoort
3.5 Plans Soeciflcat 1ons and Estimate PS&E • 65% Unchedled Plans Prepare and Submit PS&E • 155% UnchecKed Plans
65% Unchecked Plans Subnunal Review
3.6 Plans. Specifications and Estimate PS&El 90% Initial Review Preoare and Submit CPS&E 90% Initial Review
lndeoendent Swctural Check Calculations
90% lnilial Review Submitlal Review
3.7 Plans Speci ficatio ns and Estimate PS&E Intermediate Review Preoare and Subm~ Intermediate PS&E
Intermediate Review Submittal Review
Constructabihtv Review
3.8 100% Final Plans Soeollcations and Esbmate Final PS&E • Bid Documents Prep_are and Submtl Fonal PS&E
. : .. ..
4.1 Bod Suppon SaMCOs
..
Natural Enwonment Studv • HT HINVeV Inc.
Noise Impact Assessment • tronQwOI!h & RodKon
A~ Ouality/Greenhouse Gas Impact Study ·llonQWOtlh & RodKon Histone Archdectunll Resources· JRP Hostoncal Consuftono Paleontoloov • PaleoRuources
VeltiCBI APE Testooo lor ArchaooloolCIII Resources
Geotechnocal Field Bonna Proaram
EXARO Potholing}
Hazardous Material Stud••• • Geocon
Universal Field Services CRlaht-oi-Wav)
Radman Aerial Maoolnal
Conco ct Enoineerino and IJutv, oordtnabon/S talf Assemblv HazMat Tesung on Parcels 8 Total
·- -·.
Plots
Reprod uction & Deliverv
Printlna Environmental Documents
Travel
Delivery Services
Printino and P ostaQe CMeeltna Notifications
Newsoace r Advertisement Placemen t
Meetino Venue Fees Coun Reooner Refreshment allowance
Translation Services
Meetlog_Exhibits - Pnntinglt.!J>untlllli_AIIoWance
Other Meeting Exl>t!nses
24-Hour Mach•ne Counts
2 - peak hour 1umma movement oounta
24·houf Pedestrian Counts
Weaae
Fair Oaks Overhead Rehabilitation: Fee Schedule
C1ty of Sunnyvale
Staff Person-Hour Breakdown: Biggs Cardosa Associates, Inc. (Project Management/Structural ) Pro,ed Staff SenoorCAO
Pnncpal Eng!Mnaoer Proted Adm•n Engneer ~r Onofter
Rate ($/lv) . $210 $ 14-4 $ 131 S108 $98 $102
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
2 4 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
1 2 0 2 0 0
0 0 0 0 0 0
154 210 0 350 525 420
0 0 0 0 0 0
0 0 0 0 0 0
32 68 0 120 210 158
50 108 0 180 210 0
0 0 0 0 0 0
0 0 0 0 0 0
34 74 0 110 225 144
0 0 0 0 0 0
36 40 0 40 0 0
0 0 0 0 0 0
18 60 0 80 120 60
Subtotal Phase 3 h 237 566 0 882 1 290 780
Subtotal Phase 3 ($) S49.no $81.504 so $95.258 $ 126.420 $79.560 12 24 0 12 0 8
Subtotal Phase 4 (hi) 12 24 0 12 0 8
Subtotal Phase 4 ($) $2.520 $3,456 so S1.296 so $818
Summarv Sheet Task 1 1 1!01
(Sumrnary _Sheet Task 1. 1.1tall
(Summary Sheet Task 11 1(hll
(Summary Sheet Task 111(i):
Summary Sheet Task 1 1 .1 k
Summary Sheet Task I I .4
Summarv Sheet Task 2 3
Summarv Sheet Task 2.5
Summary Sheet TasK 2.9 1 2 9 .2 . & 2.9.3
(Summary Sheet Task 3 3
Summary Sheet Task 2 2
Summary Sheet Task 2.10
Summary Sheet Task 3.3. 7
Subtotal Subconsulta n\s ($)
Subtotal Rembursablos ($)
7131/2012
Secretanaf Total Total
Hours Ooaars
$72
0 0 0 0 so
0 0 0 0 so
0 0 0 0 so
0 0 0 6 5996
0 0 0 0 so
0 0 0 0 so
0 0 0 0 so
0 0 0 0 so
0 0 0 0 so
0 0 0 0 so
0 0 0 5 S714
0 0 0 0 so
18 0 0 1 587 s1n068
0 0 0 0 so
0 0 0 0 so
14 0 0 600 S66 972
0 0 0 548 566.072
0 0 0 0 so
0 0 0 0 so
11 0 0 598 667 208
0 0 0 0 so
4 0 0 120 S17.928
0 0 0 0 so
8 0 0 344 $39.37 2
53 0 0 3808
$3.8115 so so $438.326
0 0 0 56 66.088
0 0 0 56
so so so 66.088
so
so so so
so
so so
so
so
so so
so
so
so
se 500
$8000
$16.500
Attachment 2
Fair Oaks Overhead Rehabilitation: Fee Schedule
City of Sunnyvale
Staff Person -Hour Breakdown : Biggs Cardosa Assoc iates , Inc. (Project Manage ment/Structura l) Project Start
PnnctpaJ EnJ~ManaJ~er Protect Admtn EnJ~Ineer EnQ1neer
Phase
Rate (Sihr): S210 $144 S131 $108 S98
·- . -
Total Hours 940 1.510 40 1,626 1,998
Total Dollars $197.400 $217.440 $5,256 $175 .608 $195,804 Subtotal Subconsu ltants
Subtotal Reimbursables
Project Total (Dollars
Staff Person-Hour Breakdown. Btggs Cardosa Associates. Inc. (Project Management/Structural) 713112012
Senior CAD
Drafter Secretanal Total Total
Hours Dollars
$102 S72 I II
1.178 94 0 0 7,386
$120.156 $6,768 $0 so $918,43 2
so
$16,500
$934,932
Attachment 2
7/31/2012
Fair Oaks Overhead Rehabilitation: Fee Schedule
City of Sunnyvale
Staff Person-Hour Breakdown: BKF Engineers (Civil/ROW /Survey/Utilities ) Pnndpal PM/Assoc Eng IV Eng Ill Eng II Eng I Ted! Clerical Survey To1al Total Phase Hou~ Dottars
Rate (Sihr): $255 $173 $151 $140 $123 $107 $110 $67 $234 16 30 0 0 0 0 0 0 0 46 S9,270
0 0 0 0 0 0 0 0 0 0 so
12 24 12 0 0 0 0 0 0 48 S9.024
Subtotal Phase 0 hr 28 54 12 0 0 0 0 0 0 94
Subtotal Phase 0 (S) S7,140 S9,342 S1,812 so so so so so so S18,294
1.1 Environmental Document (ElR/EA) 0 0 0 0 0 0 0 0 0 0 so 0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
1 4 0 8 0 0 0 0 0 13 S2,067
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
3 10 0 8 6 0 6 0 0 33 S5.013
0 0 0 0 0 0 0 0 0 0 so
se and Need Alternatives 0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
6 6 0 0 4 0 8 0 0 24 $3.940
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
Subto1al Phase 1 hr 10 20 0 16 10 0 14 0 0 70
Subto1al Phase 1 (S) S2.550 S3.460 so S2.240 $1,230 so S1,540 so so S11,020 Phase 2 • Pre1tm1nary Eng1neenng I Environmental AnalySIS 2 6 6 4 4 8 4 0 0 34 S4,802
0 12 4 20 64 24 0 0 60 184 S29.960
0 0 0 0 0 0 0 0 0 0 so
0 2 12 0 10 0 4 0 0 28 S3.828
18 50 18 44 30 12 18 0 0 190 S29072
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
5 32 0 26 52 12 30 4 0 161 S21,699
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
Subtotal Phase 2 hr 25 102 40 94 160 56 56 4 60 597
Subtotal Phase 2 (S) S6,375 S17,646 56,040 S13.160 S19.660 S5.992 56,160 S268 S14,040 S89,361 Attachment 2
Phase
Phase 3- Fmal OestQn PS&E -- -
uisition
Intermediate Review
Phase 4. B1dd1ng Support
4.1 Bid Su on Services
Summa
Fair Oaks Overhead Rehabilitation: Fee Schedule
City of Sunnyvale
Staff Person-Hour Breakdown: BKF Engineers (Civil/ROW/Survey/Utilities ) Pnncipal PMIAssoc Eng IV Eng Ill
Rate S/hr : $255 $173 $151 $140
12 36 20 36
2 8 0 4
0 0 0 0
8 20 60 10
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
8 40 12 82
0 0 16 0
0 0 0 0
6 30 12 64
0 0 0 0
0 16 0
0 0 0
4 24 12 48
0 0 8 0
0 0 0 0
0 0 0 0
9 30 22 24
Subtowl Phase 3 hr 49 188 178 288
Subtotal Phase 3 (S) $12,495 S32,524 S26,878 S37,520
8 12 4 12
12 4 12
$2,040 S2,076 $604 S1,660
Enall Eng! Tech
S123 S107 $110
24 24 12
0 0 0
0 0 0
86 0 6
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
60 32 60
0 0 0
0 0 0
42 24 58
0 0 0
0 0 0
0 0 0
36 18 44
0 0 0
0 0 0
0 0 0
18 12 25
266 110 225
S32,718 S11,770 $24,750
4 4 4
5492 5428 $440
Clerical Survev
$67 $234
6 0
0 0
0 0
0 16
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
8 0
0 0
0 0
8 0
0 0
0 0
0 0
6 0
0 0
0 0
0 0
4 0
32 16
S2,144 S3,744
0 0
0 0
50 so
Total
Hours
170
14 0
206
0 0
0 0
0 0
0 0
322
16 0
244
0 16
0 192
8 0
0 144
1332
48 48
7131/2012
Total
Dollars
$24,590
$2454
so
$30,942
so
so
so
so
so
so
so
so
542.392
S2.416
so
S32 142
50 $2.416
so
S25 300
S1.208
so
so
$20683
S164,543
S7 760
$7,760
so
so
so
so
so
so
so
so
so
$14.520
so
$49 231
$6,732
so
so
S70,483
Attachment 2
Phase
Plots
1 & Deliverv
Printina Documents
Travel
Deliverv Services
Prinlino and P ostaae (Meetina
Newsoaoer. I Placement
Meetino Venue Fees. ::Ourt Reooner. I allowance
Tra nslation S&rvices
M&eling Exhibas - · 1 Allowance
Other Meeting Expenses
'Counts
2 . oeak h our lumina movement counts
;aunts
Mileage
Staff r Breakdown: BKF Engineers
Fair Oaks Overhead Rehabil itation: Fee Schedule
City of Sunnyvale
Staff Person -Hour Breakdown: BKF En g ineers (Civil/ROW/Survey /U tilities) PnnCJpal PM/Assoc EnRIV El'llllll
Rate (S/hr): S255 $173 S151 S140
Subtotal ;($)
Total Hours 120 376 234 390
Subtotal Dired Labor (Dollars) $30.600 $65.048 $35.334 $54,600 Subtotal ~oohrnMoolt,.nt•
Subtotal
Project Total (Dollars)
7/31/2012
Enpll Eng I Tedl Clerical Survey Total Total
Hours Dollars
S123 $107 $110 567 5234
57, 183
$7. 183
$14,366
440 170 299 36 76 2,141
$54.120 $18.190 $32.890 $2.41 $17.784 $310,978
$70.483
$14,366
$395 ,827
Attachment 2
Phase
t 1 Env.rOtlmental Document EIRIEA
se and Need Alter..atlves
Fair Oaks Overhead Rehabilitation: Fee Schedule
City of Sunnyvale
Staff Person-Hour Breakdown· Circle point (Environmental Compliance/Public Outreach ) Ra~e
Subtotal Phase 1 h
Subtotal Phase 1 ($)
Subtotal Phase 2 r
Subtotal Phase 2 (S)
Pnnopal
$240
40 0
40 80
$19.200
0 0
0 0
0 0
0 0
0 0
0 0
0 0
24 18
0 10
8 0
0 0
3 2
9 0
0 0
0 2
92 $22.080
0 0
0 0
0 0
0 0
0 0
0 0
0 0
so
Senoot PM
$155
48 32
48 128
$19.840
0 0
32 24
0 0
0 0
0 0
0 0
14 4
94 40
0 48
18 0
0 0
!I
9 8
28 0
10 0
0 0
0 14
347
$53,785
0 0
0 0
0 0
0 0
0 0
0 0
0 0
so
ProJecl Seniof
MaMQer AssoCiate Assoaate
$140 $105 S86
10 tO 0
20 24 0
to to 0
40 44 0
$5,600 $4,620 so
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 70 66
0 44 44
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 38 0
0 0 18
0 80 192
0 56 66
0 0 0
0 46 88
0 24 24
0 0 0
0 0 0
2 0 tO
24 9 t8
30 16 28
12 14 20
24 0 20
0 0 0
48 0 14
0 0 0
24 14 0
12 0 20
12 28 33
38 0 66
224 437 725
$31.380 $45.665 $82.350
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
so so so
Assv
Coordotllltot All Ootectot
$75 $150
0 0
0 0
0 0
0 0
so so
0 0
0 0
0 0
0 0
0 0
80 0
40 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
24 0
80 0
40 0
0 0
80 0
40 0
0 0
0 0
40 0
45 8
so 4
30 4
30 3
0 0
24 0
0 0
40 12
24 0
0 10
48 12
695 51
$52,125 S7,!1SO
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
so so
Clene.l
$85 $70
0 0
0 0
so
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
72 0
12 24
108
$9,180
0 0
0 0
0 0
0 0
0 0
0 0
0 0
so
0 0
0 0
50 0
0 0
0 0
8 8
0 0
0 0
0 0
0 0
0 8
48 24
0 t5
6 0
0 0
15 48
15 t8
0 0
0 18
24 18
48 321
522,470
0 0
0 0
0 0
0 0
0 0
0 0
0 0
so
Tolal
Hours
108
76 108
292
0 0
0 0
0 238
162
0 0
0 0
0 0
0 0
54 54
518
242
0 287
118
0 0
52 t24
t89
t03
132
0 100
0 160
60 1t 5
252
3000
0 0
0 0
0 0
0 0
0 0
0 0
0 0
713112012
Toial
Dollars
$19.490
$10.280
S19.490
$49,260
so
so so so
so
523,526
516,164
so
so
so
so
so
so
so
so
$8.910
$4.528
554.602
526.276
50 529288
512.234
50 50
$4.140
5t2.656
$18,353
S10.180
S15.540
St2.234
50 S170t0
S6.860
511.718
S24.646
$306,885
so
50 50
so
so
so
so
50 so
50 50
50 50
so
Attachment 2
Phase
. 0 . . '
3 .1 U~ht~ _Coordlnation I Oesi!ln
3 2 Regula tory Perm1111ng
3.3 ROW Enaineenna I Aooralsal I ACQuisition
3 3.1 Rlaht-of. Wav Enalneerino
3 3 2 APPraisal Servoces
3.3 31ndeoendent Aoora•sal Review
3 3 4 ACOUjS11lon Sennces
3 3 5 Tille and CloSing SeMC:eS
3 3 6 Rl\lht of Way Cerllfica!Jon
HazMal T OS tong on Parcels 6 Total)
3 4 Fmal Geotechn.caf Reoon
3 5 Plant- SPeCifatiOns and Esnmate PS&E • 65~ Unc:hed<ed Plans Preoare and Submrt PS&E - 65% Unchecked Plans
65~ Unchecked Plans Submittal Review
3.6 Plans SpecifiCations and Estimate PS&E 90~ lno~al Review Prepare and Submit PS&E 90% lnftial Review
Independent Structura l Check Calculations
90% Initial Review Submittal Review
3. 7 Plans Specifications and Estimate PS&E Intermediate Review Prepare and Submil Intermed iate PS&E
lntermed~a ta Rev1ew Submittal Rev1ew
ConslrudabihiV Review
3 8100% FiNII Plans SPeCifications and Ewmate F•nal PS&E · Bid Documents Preoare and Submit Final PS&EI
. : ..
4. 1 Bid Support Sennces
..
Two Hundred Inc, Msual Simulations
Natural Environmen t Study - HT Harvey Inc.
Noise Impact Assessment • Illingworth & Rodkin
Air Ouahty/Greonhouse Gas Impact Study. !lOngworth & Rodkln Condor Coun trv Consu~ants. Inc. IArcheolooical Resources) Historic Architectural Resources. JRP Hlstoncal Consullma Paleontoloov • PaleoResources
Vertcal APE lostine let Art:haeolooiCal Resources
Geolechnoeal Field Bonne Prooram
EXAR Po1holong]
Hazardous Mattnal Stud•es • Geooon
UnM~tUI F1eld $eMus R!Qht-of.Way)
Redman Aenal Maooina l
ConcePt EnQoneenno and UbliiV COO«fination!Stalr AssemblY HazMat Tesuno on Parcels 6 TotaJ)
Fair Oaks Overhead Rehabi litation : Fee Schedule
City of Sunnyvale
Staff Person-Hour Breakdown: Circlepoint (Environmental Compliance/Public Outreach ) Pro,ICI Senoor
Pnncloal SenoclfPM Manaqer Assoaate Assoaate
Rate (S/hr): $240 $155 S140 S105 S86
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
Subtotal Phasa 3 lhrl 0 0 0 0 0
Subtotal Phase 3 (S) so so so so so
0 0 0 0 0
Sublotal Phase 4 IM 0 0 0 0 0
Subtotal Phase 4 (S) so so so so so
Summarv SMet Task 1.1 1 d
Summary Sheet Task 1.1.Hn
Summary Shoet Task 1.11 (Oll
Summary Shoat Task 1.1 1 h
Summarv Sheet Task 1,1,1 1
Summarv Sheet Task 1 1 1 !ill
Summarv Sheet Task 111rkll
SummatV Sheet Task 1 1.4
Summary _Sheet Task 2 3
{~SMetTask25
Summary Sheet Task 2 9 1 2 9 2 & 2.9.3
Summarv Sheet Task 3 3
SummatY Shftt Task 2 2
SummatY Sheet Task 2 10
Summary Shall Task 3 3
Subtotal Subconsultants (S)
7131/2012
A sst/
Coord•n.ltot An O.redor Graohocs Clenc:.l Total Total
Hours Ooftars
S75 $150 585 S70
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0
so so so so so
0 0 0 0 0 so
0 0 0 0 0
so so so so so
S14 352
58270
$16,720
$8113
512.654
$20 460
S13174
$23.236
so so so
so
so
so so
S114,979
Attachment 2
Phase
. . . ~
Plots
Reproduction & Delivery
Prin~na Environmental Documents
Travel
DoloveN Serv.ces
Pmtlno and PoSiaoe Meatona Notifications
"!8\NSI)aper AdVettisement Placement
MMI.t!O. Venue Fees Court Reporter , Refreshment ellowlnce TranslabOft SeMces
MeebnQ El<hob<ts • PmllnO/MountinQ Allowance
Olher MeetJnQ E>coenses
24-Hour Maelune Counts
2 • oeak hour tumlno movement oounts
24-hour Pedestrian Counts
Mole age
..
Fair Oaks Overhead Rehabilitation: Fee Schedule
City of Sunnyvale
Staff Person-Hour Breakdown . Circlepoint (Environmental CompllancefPubllc Outreach) Prc,ea Seruor
Pnncpal S.noerPM Manaqer Assoaate Assoa3te
Rate(SIIH'): $240 $155 $140 $105 S86
Subtotol Rtlmbursables (S)
Total Hours 172 475 264 481 725
Subtotal Direct Labor (Dollars $41,280 $73,625 $36960 $50.505 562,350 Subtotal Subconsul tants
Subtotal Relmbu rsables
Project Total (Dollars
7131/2012
AISV
COO<donator "" O.recte< Graptucs Cfencal Total Total
Hours Dollars
$75 $150 $85 $70
S4 500
S1500
5300
$15 000
ssooo
$4000
ssooo
55.000
51500
$44,800
695 51 108 321 3 292
S52 125 57,650 $9,180 $22.470 $356145
$114 979
$44,800
$515,924
Attachment 2
Phase
1 1 Envoronmental Document EIRIEA
se and Need AltemiiMts
Fair Oaks Overhead Rehabilitation : Fee Schedu le
City of Sunnyvale
Staff Person-Hour Breakdown: Callande r Asscx:lates Landscape Arch itecture, Inc. (Landscape Architecture) PnnClPal
Rate (SIIv) S1S5
9 0
0 Subtotal Phase 0 h 9
Subtotal Phase 0 (S) $1,395
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
16 8
0 0
0 2
0 0
0 0
Subtotal Phase 1 26
Subtotal Phase 1 (S) S-4.030
0 2
0 0
20 0
0 8
0 0
0 0
0 Subtotal Phase 2 30
Subtotal Phase 2 (S) S4,6SO
Project
ManaAer
S108
18 0
0 18
S1,9<14
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
20 12
0 0
0 4
0 0
0 0
36 53.888
0 2
0 0
50 0
0 18
0 0
0 0
0 68
$7,344
ASSIStant
$96
8 0
0 8
S768
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
6 2
0 0
0 48
0 0
0 0
56 $5,376
0 0
0 0
100
0 0
24 0
0 0
0 0
124
$11,904
Word
Processing
562
2 0
0 S124
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 so
0 0
0 0
0 0
0 0
0 0
0 0
0 0
so
Construct
ManaQer
$134
0 0
0 0
so
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 so
0 0
0 0
0 0
0 0
0 0
0 0
0 0
so
713112012
Total Total
Hours DoDars
0 0 0 0 37 S4 31
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 37
so so so so S-4.231
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 $0
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 42 S5.216
0 0 0 0 22 S2,n8
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 S4 S5.3SO
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 118
so so so so $13,29<1
0 0 0 0 0 so
0 0 0 0 4 $526
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 170 518 100
0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 48 $5.272
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 222
so so so so $23,898
Attachment 2
Fair Oaks Overhead Rehabilitation: Fee Schedule
City of Sunnyvale
Staff Person-Hour Breakdown: Callander Associates Landscape Architecture , Inc. (Landscape Architecture ) PtOJKt Wtxd ConS1NCI
PMC>pa! Manager ASSIStant PtoceSSJng Manager
Phase
Rate- $155 $106 S96 S62 $134
. .
3 1 Ulirrty Cootdinarion I OHogn 0 0 0 0 0
32 RequlatOfY PermdllnQ 0 0 0 0 0
3.3ROW I Aoonuset l Aea .. s&tlOn 0 0 0 0 0
3 3 1 R•oht-oi-Wav EnoiMt!nno 0 0 0 0 0
3.3 2 ADDnll$81 SeMces 0 0 0 0 0
3.3 3 lndepoendent ApptaJsal Review 0 0 0 0 0
3.3.4 Aeauisruon SeMCes 0 0 0 0 0
3 3 5 Tide and Clos•no SeMces 0 0 0 0 0
3 3. 6 Rioht or Wav Ceruliaobon 0 0 0 0 0
HazMat Tesbno on Pa..:els 6 Total 0 0 0 0 0
3.4 Final Geotechrncal Reoort 0 0 0 0 0
3.5 Plans Soee&licallons and Elbma!a PS&E • 85% UnChecked Plans 0 0 0 0 0 Prep_are and Submit PS&E • 65% UnChecked Plans 10 31 28 14 0 65% UnChecked Plans Submitta l Review 0 0 0 0 0
3.6 Plan s Specifications end Estimate PS&E 90% Initial Review 0 0 0 0 0 Prepare and Submit PS&E 90% lnibal Rev•ew 2 7 12 0 0
Independe nt Structure! Check Calculations 0 0 0 0 0
90% Initial Review Submitta l Revew 0 0 0 0 0
3.7 Plans. Soacifications and Estima te PS& E Intermedia te Review 0 0 0 0 0 Prepare and Submit lntenmedlata PS&E 1 4 12 0 0
lntenmed.ate Review Submittal Review 0 0 0 0 0
Constructa bihtv Review 4 0 0 0 4
3.8 100% Fonal Plans Soecificatlons and Est&mate Final PS&E • B•d Documents 0 0 0 0 0 Preoare and Submit F&nal PS&E 2 4 14 0 0
Sub!otal PI\Bse 3 h 19 46 66 14 4
Subtotal Ph.se 3 (S) $2.945 $4,968 $6,336 $668 S536
=·· ..
4.1 B&d Suppon Serv.ces 0 2 2 0 7
Subtotal Phase 4 1M 0 2 2 0 7
Subtotal Phase 4 ($) $0 $216 $192 $0 S938
Two Hundred tnc,JY&SUal SomulabOns (Sumrnaty Sheet Task 1 1 1 Cdl:
Natural env.ronment StudY· 1fT Harwt Inc Summarv Sheet Task 1 1 110:
Noose lmpad Assessment • H~nQWC<th & Rodk., Summarv Sheet Task 1 1 1lol Alr Quafirv/Greenhousa Gas Impact StudY • tiLnowMh & Rodlc&n ISummarv Sheet Task 1. 1 1 h Condor Countrv Consultants Inc- IArcheolooiCII Resources Summarv Sheet Task 1 1 1 ' HIStoric Arch"ecnnl Resources • JRP H&stoncal Consultino Summarv Sheet Task 1 1 1fil Paleontoloov • PaleoResources Summarv Sheet Task 1 1 1 k Venical APE T esbno lor ArChaeoloo&eal Resourus (Summarv Sheet Task 1.1.4 Geotechnical Field 6onng_!'to!l_ram _ tSummllfY_ Sheet Task 2 3 EXARO Potholinol Summary Sheet Task 2.5
Hazardous Material Studtes • Geocon Summary Sheet Task 2.9. 1 2.9 2 & 2.9.3 Universal Field Serv,as Rlght-oi·Woy) Summary Shee t Task 3.3 Radman (Aerial Mapolnal ISummarv Sheet Task 2 2
Concept Enaineerino and Utlfi!Y Coordination/Stair Assemb lY Summary Sheet Task 2.10 HazMat Testing on Pareots 6 Total Summary Sheet Task 3.3. 7 Subtotal Subconsul tants ($)
713112012
Total Total
Hours DollaJs
0 0 0 0 0 $0
0 0 0 0 0 $0
0 0 0 0 0 $0
0 0 0 0 0 $0
0 0 0 0 0 $0
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 $0
0 0 0 0 0 $0
0 0 0 0 83 S84S4
0 0 0 0 0 $0
0 0 0 0 0 so
0 0 0 0 21 S2.218
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 17 S1 739
0 0 0 0 0 so
0 0 0 0 8 S1156
0 0 0 0 0 so
0 0 0 0 20 S2.086
0 0 0 0 149
$0 $0 $0 $0 $15,653
0 0 0 0 11 $1,346
0 0 0 0 11
$0 $0 $0 $0 $1 ,346
$0
$0
$0
$0
$0
$0
$0
$0
so
$0
$0
$0
$0
$0
$0
$0
Attachment 2
Phase
.. . ..
Plots
Reproduction & DaOverv
Printino Environmental Documents
Travel
Delivery Services
Printing and Postaqe MeetinQ Notifications
Newspaper Advertisement Placement
Meetino Venue Fees. Court ReDOrter Refreshment allowance Translation Services
Meetina Exhibits • PrintinoJMountino Allowance
Olher Meeting El<Penses
24-Hour Machine Counts
2 . peak hour turninq movement counts
24-hour Pedestrian Counts
Mileaoe
.. ..
Fair Oaks Overhead Rehabilitation: Fee Schedule
City of Svnnyvate
Staff Person-Hour Breakdown: Callande r Assoc iates Landscape Architecture , Inc. (Landscape Architecture ) PrOJect Word Cons !Net
Pnnclpal Manager Assistant Processon~ Manager
Rate (Sihr): S1SS S108 S96 S62 S134
Subtotal Reimbursables (Sl
Total Hours 84 170 256 16 11
Subtotal Direct Labor (Dollars S13,020 S18.360 524.576 S992 $1.474 Subtotal Subconsultants
Subtotal Reimbursab les
Project Total (Dollars)
Staff Person-Hour Breakdown. Callander Assoaates Landscape Architecture, Inc. (Landscape Architecture) 7/31/2012
Total Total
t1ours Dollars
S2.800
$ 1.400
$4,200
0 0 0 0 537
so so $0 so $58,422
so
$4 200
$62,622
Attachment 2
Phase
I'O'"'mental Clearance 1 Publ1c Outreach
Fair Oaks Overhead Rehabilitation: Fee Schedule
City of Sunnyvale
Staff Person-Hour Breakdown: Fehr & Peers (Traffic Stud ies) Seruo<
Assoc.ato
Engoneerl
Plamet
713112012
Attachment 2
Phase
lntennediate Review
- Sid Documents
Phase 4 - B1ddmg Support
4.1 Bid Su crt Services
Summa
Fair Oaks Overhead Rehabilitation: Fee Schedule
City of Sunnyvale
Staff Person-Hour Breakdown: Fehr & Peers (Traffic Stud ies) Stall
Senior
Associate
Senior
Eng1neerl
Planner
Engrneerl Senior Tech I
Rate (S/hr :
Subtotal Phase 3 hr
Subtotal Phase 3 (S)
Subtotal Phase 4 hr
Subtotal Phase 4 (S)
S225
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 so
0 0
so
S145
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 so
0 0
so
Planner Draft
S100 S135
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
so so
0 0
0 0
so so
7/31/2012
AdtTUn Total Total
Hours Dollars
S100
0 0 0 0 0 0 so
0 0 0 0 0 0 so
0 0 0 0 0 0 so
0 0 0 0 0 0 so
0 0 0 0 0 0 so
0 0 0 0 0 0 so
0 0 0 0 0 0 so
0 0 0 0 0 0 so
0 0 0 0 0 0 so
0 0 0 0 0 0 so
0 0 0 0 0 0 so
0 0 0 0 0 0 so
0 0 0 0 0 0 so
0 0 0 0 0 0 so
0 0 0 0 0 0 so
0 0 0 0 0 0 so
0 0 0 0 0 0 so
0 0 0 0 0 0 so
0 0 0 0 0 0 so
0 0 0 0 0 0 so
0 0 0 0 0 0 so
0 0 0 0 0 0 so
0 0 0 0 0 0 so
0 0 0 0 0 0 so
0 0 0 0 0 0
so so so so so so
0 0 0 0 0 0 so
0 0 0 0 0 0
so so so so so so
so
so so so
so
so
so
so
so
so
so
so
so
so
so
so
Attachment 2
Phase
Base Serv1ces Totals
Staff Pei$On·Hour Breakdown: Fehr & Peers (Traffic Studies) Fair Oaks Overhead Rehabili tation: Fee Schedule
City of Sunnyvale
Staff Person-Hour Breakdown: Fehr & Peers (Traffi c Stud ies) Rate Slhr):
Subtotal Reimbursables (5)
Total Hours
Subtotal Direct Labor Dollars
Subtotal Subconsultants
Senior
A$s.oeiate
S225
22 $4.950
Sen1or
Etlgineet/
Planner
5145
82 $11.890
Starr
Engineer/ Senior Tech I
Planner Draft
5100 S135
138 24
$13.800 $3.240
Admin
$100
35 0 0 0 0
$3.500 $0 so $0 so
Total
HOUI$
301
7/3112012
Total
Dollm
56000
51.600
52.700
5320
510.620
$37,380
so
$10 ,620
$48,000
Attachment 2
Phase
Fair Oaks Overhead Rehabilitation: Fee Schedule
City of Sunnyvale
Staff Person-Hour Breakdown: Parikh Consultants , Inc. (Geotechnical Englneering/HazMat) Total
Hours
7/31/2012
Total
Dollars
Attachment 2
7/31/2012
Fair Oaks Overhead Rehabilitation: Fee Schedule
C1ty of Sunnyvale
Staff Person-Hour Breakdown· Parikh Consultants , Inc. (Geotechn ical Engineering/HazMat) Pro,ecl Pro,ecl Soot• Staff Field E.ngoneenng Convect
~ EnQ...., En<loneet EnQoneet Lab Tech Oraltslnan ~ Total Total Phase Houts Dollars
Rate $225 $162 $94 $106 $114 S80 $143
Phase 3 ~ ~ !"'a Des 1Qn PSSE
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
II 9 12 0 0 II 4 0 0 37 S4.988
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
Intermediate Review 0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
- Bid Documents 0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
Subtotal Phase 3 hr 6 9 12 0 0 IS 4 0 0 37
Subtotal Phase 3 (S) S1.3SO 51.4150 S1.128 so so S477 $573 so so $4.988
4.1 Bid Su Services 0 0 0 0 0 0 0 0 0 0 so
Subtotal Phase 4 0 0 0 0 0 0 0 0 0 0
Subtotal Phase 4 ($) $0 so so so so so so so so so
so so
so
so
so
so so
so
$13370
so
Summa $341 45
so
so
$9,038
59.195
565,741!
Attachment 2
Phase
Plots
o & Oeilverv
Pnntina Dowments
·ravel
oehverv Services
'rintino and Postaoe CMeetina
lewsoaoer A• : Placement
leetino Venue Fees. :oun Reooner. !allowance
ranslation Services
Meeting Exhibits - 1 Allowance
Other Meeting Expenses
24-Hour Machine
Counts
2 - peak hour tumino movement counts
24-hour Pedestrian ·:aunts
Mileaoe
Staff o•~••u~v,.; Parikh , Inc.
Fair Oaks Overhead Rehabilitation: Fee Schedule
City of Sunnyvale
Staff Person-Hour Breakdown: Parikh Consultants , Inc. (Geotechnical EngineeringiHazMat) . Project Pr()}OCI Sotls
En~i~~.,
Field
Manager EnQineer EnQineer Lab Tech
• (Sihrl:l $225
iii
$94 $106 $114
Subtotal : o(S)
Total Hours 43 83 208 36 62
Subtotal Direct Labor (Do llars) $9,673 $13,465 $19,550 $3,810 $7,069 Subtota l s
Subtotal RPimhur<,.h iP<
Project Total (Dollars)
7/31/2012
~·~eenng . Contract
ManaQemenl Total Total
Hours Dollars
$90 S143
S750
5750
38 4 0 0 474
$3,021 $573 $0 so $57.161
$65,748
$750
$123.659
Attachment 2
Fair Oaks Overhead Rehabilitation: Fee Schedule
City of Sunnyvale
Staff Person-Hour Breakdown: Allianc e Engineering Consul tants, Inc. (Electrical Engineering) Phase
Phase 1 - En•monmentat Clearance 1 Publ1c Outreach
se and Need. Attematives
1.2.6 b Provide Content for Pro'ect Pa e to CITY's AestheticsNts Sim/Renderin s
1.2.6 c Provide Content lor Pro ect Pa e to CITY's Webs~e
1.2.6 d Translation Services
Periodic Pro·ect Fact Sheets/Mailers
On oin Communications Thru Construction
Phase 2 - Prel1m1nary Eng1neenng I Environmental AnalySIS Subtotal Pt>ase 1 h r
Subtotal Phase 1 (S)
Subtotal Phase 2 h
Subtotal Phase 2 (S)
Project
Principal Manager
$199 S1SO
4 24
6 8
0 0
10 32
$1,988 $4,800
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
so so
0 4
0 0
0 0
0 0
0 0
0 0
0 0
4 30
0 0
0 0
0 0
0 0
0 0
4 34
$795 $5,100
Se.ntor Project
EnAmeer OesiRner
$115 $100
4 0 0
0 0 0
0 0 0
4 0 0
$460 so so
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
a 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
so so so
4 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
34 30 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
38 30 0
$4,370 53,000 so
713112012
Total Total
Hours Dollars
0 0 0 0 32 S4.855
0 0 0 0 14 52 393
0 0 0 0 0 so
0 0 0 0 46
so so so so 57,248
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0
so so so so so
0 0 0 0 8 $1,060
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 98 S12.205
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 106
so so so so $13.265
Attachment 2
Phase
uisitioo
Phase 4- B1dd1ng Support
4.1 Bid Su art Services
Fair Oaks Overhead Rehabilitation: Fee Schedule
City of Sunnyval e
Staff Person-Hour Breakdown: Alliance Engineering Consultants, Inc. (Electrical Engineering) PrOject Senter PrOject
Principal Manager En51ineer Oes•Aner
Rate Slhr : $199 $150 $115 $100
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
4 30 46 40 0
0 0 0 0 0
3 30 34 30 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
2 8 8 16 0
0 0 0 0 0
4 4 0 0 0
0 0 0 0 0
4 6 8 0
Subtotal Phase 3 hr 14 76 94 94 0
Subtotal Phase 3 (S) S2,784 $11,400 S10,810 59.400 so
2 8 0 8 0
Subtotal Phase 4 hr 2 8 0 8 0
Subtotal Phase 4 (S) S398 $1,200 so saoo so
Summa
7131/2012
Total Total
Hours Dollars
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 120 S14 585
0 0 0 0 0 so
0 0 0 0 97 $12.007
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 34 S4.118
0 0 0 0 0 so
0 0 0 0 8 S1 395
0 0 0 0 0 so
0 0 0 0 19 S2 289
0 0 0 0 278
so so so so S34.394
0 0 0 0 18 S2.398
0 0 0 0 18
so so so so $2,398
so
so
so
so
so
so
so
so
so
so
so
so
so
so
so
so
Attachment 2
Phase
Fair Oaks Overhead Rehabilitation: Fee Schedule
City of Sunnyvale
Staff Person-Hour Breakdown: All iance Engineering Consu ltants , Inc. (Electrical Engineering ) Principal
Project
Manager
Senior
Engineer
Project
Designer Total
Hours
7131/2012
Total
Dollars
Ra~ CS~~~: IIIIIISI1i99~IIIIISI1ISO~IIIIISI1I1iS .. IIIIis,1oo .. llllllll .. llllll .. llllllll .. llllllll .. llllll .. llllllll .. llllll .. Rermbursibtes- - - ~-- $75
Subtotal Relmbursables (S) $75
Total Hours 30 150 136 132 0 0 0 0 0 448
Subtotal Direct Labor Dollars $5.965 $22.500 $15.640 $13.200 $0 so $0 $0 $0 $57,305 Subtotal Subconsultants $0
$75
$57,380
Staff Person-Hour Breakdown: Alliance Engineering Consuhants, Inc. (Electrical Engineering) Attachment 2
Phase
Phase 0 · PrOJect Mana ement
se and Need Aftema~ves
Phase 2 Prel m nary Ena nee!'lng 1 EnLJoronmental Anal'f'SIS Fair Oaks Overhead Rehabilitation : Fee Schedule
City of Sunnyvale
Staff Person-Hour Breakdown; Gray-Bowen
SeruorVP
$300
0 0
40 40
512,000
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
Subtotal Phase 1 0
Subtot.al Phase 1 (S) so
0 0
0 0
0 0
0 0
0 0
0 0
0 Subtotal Phase 2 0
Subtotal Phaw 2 (S) so
Pro,ec~
Manaoer
$175
0 0
100
100
$17,500
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 so
0 0
0 0
0 0
0 0
0 0
0 0
0 0
so
PtOjeCI
Coord<nator
5125
0 0
124
124
S15,SOO
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 so
0 0
0 0
0 0
0 0
0 0
0 0
0 0
so
7/3112012
Total Total
Hours Oottars
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 264 545.000
0 0 0 0 0 0 264
so so so so so so 545,000
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0
so so so so so so so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 so
0 0 0 0 0 0 0
so so so so so so so
Attachment 2
713112012
Fair Oaks Overhead Rehabilitation : Fee Schedule
City of Sunnyvale
Staff Person-Hour Breakdown: Gray-Bowen
Project Project
SenlorVP Manager Coordinator Total Total
Phase Hours Dollars
Rate (Sihr) : 5300 5175 S125
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
Subtotal Phase 3 h 0 0 0 0 0 0 0 0 0 0
Subtotal Phase 3 (S) so so so so so so so so so so
- > ! I I I
4.1 Bid Su ort Services 0 0 0 0 0 0 0 0 0 0 so
Subtotal Phase 4 h 0 0 0 0 0 0 0 0 0 0
Subtotal Phase 4 (S) so so so so so so so so so so
Subconsultants
so
so
so
so
so
so so
so so
so
Summa so
so
so
so
so so
Attachment 2
Phase
. -·-
Plots
Reoroduction & Oeliverv
Pfinting Enwonmental Documents
TraveJ
Deliverv Services
Printina and Postaoe Meetina Notifi cations
Newspaper Advertisement Placement
Meeting Venue Fees Court Reporter Refreshment allowance Translation Services
Meetina Exhibits • PrintinQ/Mountlna Allowance
Other Meetina Expenses
24-Hour Machine Counts
2 ... oeak hour lumina movement counts
24---hour Pedestrian Counts
Miieaoe
.
· - . -
Staff Person-Hour Breakdown. Gray-Bowen
Fair Oaks Overhead Rehabilitation : Fee Schedule
City of Sunnyvale
Staff Person -Hour Breakdown : Gray-Bowen
Project Project
Sen~orVP Manager CoordinatO<
Rate IS/hrl: $300 5175 5125
Subtotal Reimbursables (S)
Total Hours 40 100 124
Subtotal Direct Labor <Dollars $12,000 $17,500 $15,500
Subtotal Subconsultants
Subtotal Reimbursables
Project Total (Dollars
7131/2012
Total Total
Hours Dollars
so
0 0 0 0 0 0 264
$0 $0 so $0 $0 so $45 000
$0
$0
$45,000
Attachment 2
Classification
Principal Ill
Principal II
Principal I
Associate
Engineering Manager
Senior Engineer
Project Engineer
Staff Engineer
Assistant Engineer
Sr. Computer Drafter
Project Administration
Secretarial
Biggs Cardosa Associates , Inc.
Fee Schedule
Fair Oaks Project
Actual Hourly Rate Overhead
Min. Max Multiplier
$92.31 $92.31 177.94%
$70.00 $84.00 177.94%
$68.00 $77.00 177.94%
$53.00 $59.00 177.94%
$46.00 $55.00 177.94%
$40.00 $46.00 177.94%
$35.00 $41.00 177.94%
$30.00 $35.00 177.94%
$28.00 $31.00 177.94%
$30.00 $41.00 177.94%
$42.98 $42.98 177.94%
$15.00 $41.00 177.94%
* Charge Rates Applicable October 1. 2011 - September 30, 2012 . .
Fee Fullv Loaded Rate
Min. Max
10% $282.22 $282.22
10% $214.01 $256.82
10% $207.90 $235.42
10% $162.04 $180.38
10% $140.64 $168.15
10% $122.29 $140.64
10% $107.01 $125.35
10% $91.72 $107.01
10% $85.61 $94.78
10% $91.72 $125.35
10% $131.40 $131.40
10% $45.86 $125.35
Attachment 2
~Bkf
BKF ENGINEERS
( NGIHURS I SURVEYORS I PlANNERS Direct Labor Rate Sheet PERSONNEL CLASSifiCATION DIHECT HATE
1\IAXIMUM MINII\IlJM
Princi $115.00 $80.00
Associate $63.75 $53.00
Project Manager $54.00 $44.00
$57.50 $47.50
$47.50 $39.25
$42.00 $31.00
$26.00
Charge Rates Applicable January 1, 2012 thru December 31, 2012
Attachment 2
Circlepolnt
Fee Schedule
Category Actual Hourly Rate Overhead
Min Max
Principal $ 72.00 $ 90.00 187.43%
Senior Project Manager $ 40.00 $ 50.00 187.43%
Project Manager $ 30.00 $ 45.00 187.43%
Senior Associate $ 25.00 $ 35.00 187.43%
Associate $ 22.00 $ 28.00 187.43%
Coord inator $ 20.00 $ 25.00 187.43%
Intern $ 10.00 $ 20.00 187.43%
Senior Art Director $ 44.00 $ 52.00 187.43%
Web Designer $ 30.00 $ 35.00 187.43%
Senior Graphic Designer $ 30.00 $ 35.00 187.43%
Graphic Designer $ 25.00 $ 30.00 187.43%
Clerical $ 15.00 $ 40.00 187.43%
Rates valid through December 28, 20 12
Fee Fully Loaded Rate
Min Max
10% $ 227.64 $ 284.56
10% $ 126.47 $ 158.09
10% $ 94.85 $ 142.28
10% $ 79.04 $ 11 0.66
10% $ 69.56 $ 88.53
10% $ 63.23 $ 79.04
10% $ 31.62 $ 63.23
10% $ 139.12 $ 164.41
10% $ 94.85 $ 110.66
10% $ 94.85 $ 110.66
10% $ 79.04 $ 94.85
10% $ 47.43 $ 126.47
Attachment 2
Ca ll ander Associates
ldncl::.u1pc AIChlleclure, In c.
Standard Schedule of Compensation 2012 SJ (San Jose)
General
The followin g list of fees and reimb)..lrsable expense items sha ll be used in providing service in the agreement. These amounts shall be adjusted on January 1, 2013, upon issuance of an updated Standard Schedule of Compensation:
Hourly Rates
description
Principal
Associate 3
Project Manager 5
Assistant 2
;.. s s ""''' tJl:i - >Assistant 3
Construction Manager
Word Processor
Accounting
Reimbursable Expenses
actual rate
$64.50 to $70.95/hr
$43.95 to $48.35/hr
$34.20 to $37.62/hr
$29.00 to $31.90/hr
$24.05 to $26.46/hr
$42.95 to $47.25/hr
$19.00 to $20.90/hr
$37.20 to $40.92/hr
overhead (180%)
+ profit (10%)
$122.55 to $134.81 / hr
$83.51 to $91.87 /hr
$64.98 to $71.48/hr
$55.10 to $60.61/hr
$45.70 to $50.27 /hr
$81.61 to $89.78/hr
$36.10 to $39.71/hr
$70.68 to $77.75/hr
cost +fixed fee rate
$187.05 to $205.76/hr
$127.46 to $140.22/hr
99.18 to $109.10/hr
to $76.73/hr
All costs for photography, printing and plotting, special delivery, insurance certificate charges, charges for waivers of subrogation, local business licenses, sales taxes, assessments, fees, mileage, all CADD and visual simulation ancillary costs, such as data transfers, tapes and outside services, and all other costs directly related to the project will be billed as a reimbursable expense at our cost plus a fifteen percent (15%) administration charge. The cost of professiona l liability insurance and all costs associated with cell phones, electronic mail, faxes, long distance phone charges and related telecommunications shall be charged as a combined surcharge of 2.5% on the total fees.
Payments
Payments are due within ten days after monthly billing with amounts more than thirty days past due subject to a 1.5% per month interest charge. Retainer amounts, if indicated, are due upon signing the agreement and shall be applied to the final invoice for the project.
P/149FeeSchedule2012SJ.doc
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Attachment 2
Rates Effective June 25, 2011 -June 29 2012
Overhead 171.32%
Profit 10%
Position Labor Rate Range Charge Rate Range
Principal $58.65 . $105.77 $175.04 . $315.67
Senior Associate $47.12 . $67.31 $140.63 . $200.89
Associate $35.10 . $57.69 $104.76 . $172.18
Sr. Engineer/Planner $32.69 . $57.69 $97.56 . $172.18
Engineer/Planner $21.63 . $34.86 $64.56 . $104.04
Sr. Technician $28.37 . $48.08 $84.67 . $143.50
Technician $17.50 - $31.25 $52.23 - $93.27
Admin $12.00 . $34.13 $35.81 - $101.86
Intern $10.00 - $25.00 $29.85 • $74.61
Attachment 2
Parikh Consultants, Inc. -- -Fee Schedule -Fair Oaks Project Actual Hourly Rate Overhead Fully Loaded Rate
Classification Min. Max Multiplier Fee Min. Max
145% 10°/o
Project Manager $ 83.47 $ 83.47 2.45 1.1 $ 224.95 224.95 Project Soils Engineer $ 50.00 65.00 2.45 1.1 $ 134.75 175.18 Staff Engineer $ 30.00 35.00 2.45 1.1 $ 80.85 94.33
Lab Technician $ 25.00 45.00 2.45 1.1 $ 67.38 121.28
Field Engineer $ 25.00 40.00 2.45 1.1 $ 67.38 107.80
Engineering Draftsman $ 25.00 30.00 2.45 1.1 $ 67.38 80.85 Contract Management $ 50.00 55.00 2.45 1.1 $ 134.75 148.23 *Charge Rates Applicable October 1, 2011 - September 30, 2012 Fair Oaks Fee Schedule
Attachment 2
Fair Oaks Overhead Rehabilitation: Rate Schedule
NAME OF CONSULTANT: Alliance Engineering Consultant., Inc.
1. DIRECT LABOR (Specify) Hourty Rate Range
Prtncloal $76.92 __.$76.92
Project Manager $51.92 $59.00
Senior EncJineer $42.31 $45.27
Project Deslaner $31.50 $40.87
2. INDIRECT COSTS (Ovomoad, G&A • Spoclty) Burden X Base Burden (S) Rate (Total #1)
Labor Overhead 135.00% $0.00
3. FIXED FEE OF PROFIT Percent
10.00%
4. BURDENED CHARGE RATE
Prlncloal $196.84 $196.84
Projecl Manaaer $134.21 $102.52
Senior Enalneer $109.37 $117.02
Projecl Deslaner $61.43 $105.65
TOTAL
Percent
5. Administrative Fee for ODCs 10.00%
lli!m
Charge Rates AppMcable Jllnuary 1, 2012through December 31, 2012 -------------------------------·------------------------------------------- 04/03/2012 Ken Ngai
DATE By
Attachment 2
rn GRAY· BOWEN
Classification
President/Sr. Advisor $95.00
Sr. Vice President/Vice President $75.00
Associate Professional $68.00
Sr. Engineer/Project Manager Ill $60.00
Associate Engineer/Project Manager II $55.00
Assistant Engineer/Project Manager $35.00
Sr. Project Coordinator $30.00
Project Coordinator $28.00
Project Administrator $26.00
Administrative Assistant $17.00
Clerical/Receptionist $14.00
Gray-Bowen
Rate Schedule
Salary Ranges Effective through December 2012
Base Salary Range General Overhead
F~ Multiplier Multiplier
to $130.00 2.626 1.1
to $116.00 2.626 1.1
to $108.00 2.626 1.1
to $75.00 2.626 1.1
to $64.00 2.626 1.1
to $48.00 2.626 1.1
to $48.00 2.626 1.1
to $45.00 2.626 1.1
to $41.00 2.626 1.1
to $36.00 2.626 1.1
to $22.00 2.626 1.1
Total Effective Range of Rates Multiplier
2.889 $274.42 to $375.52
2.889 $216.65 to $335.08
2.889 $196.42 to $311.97
2.889 $173.32 to $216.65
2.889 $158.87 to $184.87
2.889 $101.10 to $138.65
2.889 $86.66 to $138.65
2.889 $80.88 to $129.99
2.889 $75.10 to $118.43
2.889 $49.11 to $103.99
2.889 $40.44 to $63.55
Gray-Bowen's fringe benefits and general overhead multiplier's were generated following the American Association of State Highway and Transportation Officials (AASHTO) guide.
W:\Marketing\Fee Schedules-GBC\2012 Fee Schedule\FAR Schedule with Overhead and fee - 2012.xls Attachment 2
Contract No.
DIRECT LABOR
Classifica tion
Principal I
Eng ineerin g Manager
Projec t Administration
Project Engineer
Staff Engineer
Sr. Compute r Drafter
Secreta rial
EXHIBIT B-1
FAIR OAKS OVERHEAD REHABILITATION COST PROPOSAL
BIGGS CARDOSA ASSOCIATES INC. (PRIME CONS ULTANT)
BLHS-5213(039)
Range
$68 .00
$46 .00
$42.98
$36.00
$30.00
$30.00
$15.00
$77 .00
$55.00
$4
2.98 $41 .00
$35 .00
$41 .00
$41 .00
Hours
940@
1510@
40@
1626@
1998@
1178@
94@
Hou rly
Rate
$68.69
$47 .10
$42.98
$35.32
$32 .05
$33.36
$23.55
-----'-0 @ ---
--~0@ __ _
--~0@ __ _
----=-0@ ---
Subtota l Direct Labor Costs
Anticipated Salary Increases
Total Direct Labor Costs
Over head/ Indirect Costs/ Benefits Rate
177.94%
FEE (Profit)
OTHER COSTS
Subco ntractor Costs
TOTAL COSTS
Total Overhead/ Indirec t Costs/ Benefits
10.00%
Plots
Reproduction and Delivery
Othe r Direct Costs (Itemize)
BKF Engineers
Circ lepoint
Total Other Costs
Callander Associa tes
Fehr & Peers
Parik h Consultants (UDBE)
Alliance Engineering Consu ltants Inc. (UDBE)
Gray-Bowen
Cost Proposal
Date: __ --:.0...;.;4/...;..17;,;,/;;;:;;20;;,1=2
Total
$64 ,564
$7 1,119
$1,719
$57,438
$64 ,045
$39,302
$2,214
$0
$0
$0
$0
$300 ,402
$0
Tota l
$534,536
$8,500
$8,000
$0
$395,827
$515 ,924
$62 ,622
$48,000
$123,659
$57 ,380
$45,000
$300,402
$534 536
$83 494
$16,500
$1,248,412
$2,183,34411
Attachment 2
Contract No.
DIRECT LABOR
Classification
Principa l
PM/ Assoc.
Engineer IV
Engineer Ill
Engineer II
Engineer I
Technician
Clerical
Survey
FAIR OAKS OVERH EAD REHABILITATION COST PROPOSAL
BKF ENGINEERS
BLHS-5213(039)
Range
$80.00
$44.00
$47.50
$39.25
$31.00
$26.00
$26.00
$20.00
$60.00
$115.00
$63.75
$57.50
$47.50
$42.00
$33.75
$36.00
$38.00
$84.00
Hours
120@
376@
234@
390@
440@
170@
299@
36@
76@
Hourly
Rate
$80.21
$54.42
$47.50
$44.04
$38.69
$33.66
$34.60
$21.08
$73.61
--~0@ __ _
----=-0@ ----__ _;;_0@ __ _
Subtotal Direct Labor Costs
Anticipated Salary Increases
Total Direct Labor Costs
Overhead/ Indirect Costs/ Benefits Rate
189.00%
FEE (Profit)
OTHER COSTS
Subcont ractor Costs
TOTAL COSTS
Total Overhead/ Indirect Costs/ Benefits
10.00%
Plots
Reproduction and Delivery
Other Direct Costs (Itemize)
Total Other Costs
EXARO
Universal Field Services
Radman
co~l l"'roposal
Date: 04/17/2012 __ _..;,...;,;..,.;,;'-'-=~
Total
$9,625
$20,462
$11,115
$17,175
$17,025
$5,722
$10,346
$759
$5,594
$0
$0
$0
$97,823
$0
Total
$184,885
$7,183
$7,183
so
$14,520
$49,231
$6,732
$0
II
$97,823
$184,885
$28,271
$14,366
$70 483
$395,82711
Attachment 2
FAIR OAKS OVERHEAD REHABILITATION COST PROPOSAL
CIRCLEPOINT
Contract No.
DIRECT LABOR
Classification
Principal
Senior Project Manager
Project Manager
Senior Associate
Associate
AssistanV Coordinator
Art Director
Graphics
Clerical
BLHS-5213(039)
Range
$72.00
$40.00
$30.00
$25.00
$22.00
$20.00
$44.00
$25.00
$15.00
$90.00
$50.00
$45.00
$35.00
$28.00
$25.00
$52.00
$30.00
$40.00
Hours
1 72@
475@
264@
481@
725@
695@
51@
108@
321@
Hourly
Rate
$75.91
$49.02
$44.28
$33.21
$27.20
$23.72
$47.44
$26.89
$22.14
___ 0;.@ __ _
___ 0::-@ - ---
___ 0;;...@ __ _
Subtota l Direct Labor Costs
Anticipated Salary Increases
Total Direct Labor Costs
Overhead/ Indirect Costs/ Benefits Rate
187.43%
FEE (Profit)
OTHER COSTS
Subcontractor Costs
TOTAL COSTS
Total Overhead/ Indirect Costs/ Benefits
10.00%
Reproduction and Delivery
Meeting Exhibits, Advertise ment, Translation, Travel
Other Direct Costs (Itemize)
Total Other Costs
Two Hundred, Inc
HT Harvey Inc.
Illingwort h & Rodkin
Condor Country Consultants, Inc
JRP Historical Consu lting
Paleo Resources
Vertical APE Testing for Arch Resources
Cost Proposal
Date: 04/17/2012 __ ___;;...;;...;.;..;,;;;..;;...;.;;;..
Total
$13,056
$23,286
$11,690
$15,974
$19,721
$16,485
$2.420
$2,904
$7,107
$0
$0
$0
$112 ,643
$0
Total
$211,126
$19,800
$25,000
$0
$14,352
$6,270
$24,833
$12,654
$20,460
$13,174
$23,236
$112,643
$211,126
$32,377
$44,800
$114,979
$515,924 11
Attachment 2
Contract No.
DIRECT LABOR
Classification
Pri n ci ~ai/Assoc.
Project Manager
Assistant
Word Processing
Construction Manager
FAIR OAKS OVERHEAD REHABILITATION COST PROPOSAL
CALLANDER ASSOCIATES
BLHS-5213(039)
Hourly
Range Hours Rate
$43.95 $70.95 84@ $50.32
$34.20 $37.62 170@ $35.06
$24.05 $31.90 256@ $31.17
$19.00 $20.90 16@ $20.13
$42.95 $47.25 11@ $43.51
0@
0@
0@
0@
0@
0@
0@
Subtotal Direct Labor Costs
Anticipated Salary Increases
Total Direct Labor Costs
Overhead/ Indirect Costs/ Benefits Rate
180.00%
Total Overhead/ Indirect Costs/ Benefits
FEE (Profit) 10.00%
OTHER COSTS
Plots
Reproduction and Delivery
Other Direct Costs (Itemize)
Total Other Costs
Subcontractor Costs
TOTAL COSTS
Cost Proposal
Date: 04/17/2012
Total
$4,227
$5,961
$7,979
$322
$479
$0
$0
$0
$0
$0
$0
$0
$18,968
$0
$18,968
Total
$34,143
$34,143
$5,311
$2,800
$1 400
so
$4 200
$0
$0
$0
$0
$0
II $62,62211
Attachment 2
FAIR OAKS OVERHEAD REHABILITATION COST PROPOSAL
FEHR & PEERS
Contract No . BLHS-5213(039)
DIRECT LABOR
Classification Range Hours
Hourly
Rate
Sr Associate/Princ ipal
Senior Engineer/Planner
Staff Engineer/ Planner
Senior Technician/ Drafter
Administrative
Overhead/ Indirect Costs/ Benefits
FEE (Profit)
OTHER COSTS
Subcontractor Costs
TOTAL COSTS
$47.12
$32.69
$21.63
$28.37
$12.00
$105.77
$57.69
$34.86
$48.
08 $34.13
22@
82@
138@
24@
35@
$75.39
$48.58
$33.51
$45.23
$33.51
___ ..,..0@ ___ _
---=-0@ __ _
___ 0~@ ___ _
----::-0@ ----
----::-0@ ---
---~0@ __ _
___ ..;;..0@ __ _
Subtotal Direct Labor Costs
Anticipated Salary Increases
Total Direct Labor Costs
Rate
171.32%
Total Overhead / Indirect Costs/ Benefits
10.00%
Traffic Counts
Mileage
Other Direct Costs (Itemize)
Tota l Other Costs
vu:.l Proposal
Date: 04/17/2012 _ __ :....;,;....'-'...C.::::...:...c.;;:c_ Total
$1 ,659
$3,984
$4,624
$1 ,086
$1 '173
$0
$0
$0
$0
$0
$0
$0
$12,524
$0
Total
$21,457
$10,300
$320
$0
$0
$0
$0
$0
$12,524
$21,457
$3,398
$10,620
$0
$4s,oooll
Attachment 2
FAIR OAKS OVERHEAD REHABILITATION COST PROPOSAL
PARIKH CONSULTANTS , INC. (UDBE)
Contract No. BLHS-5213(039)
DIRECT LABOR
Classification Range Hours
Hourly
Rate
Project Manager
Project Soils Engineer
Staff Engineer/ Planner
Field Engineer
Lab Technician
Enginee ring Draftsman
Contract Management
Overhead/ Indirect Costs/ Benefits
FEE (Profit)
OTHE R COSTS
Subcontractor Costs
TOTAL COSTS
$83.47
$50.00
$30.00
$25.00
$25.00
$25.00
$50.00
$83.47
$65.00
$35.00
$40.00
$45.00
$30.00
$55.00
Plots
43@
83@
208@
36@
62@
38@
$83.47
$60.20
$34.88
$39.27
$42.31
$29.50
$53.15 --~4@
---.;..0@ __ _
----=-0@ ------.;..0@ ___ _
-----=-0@ ___ _
__ __,;;,0 @ ---
Subtotal Direct Labor Costs
Anticipated Salary Increases
Total Direct Labor Costs
Rate
145.00%
Total Overhead/ Indirect Costs/ Benefits
10.00%
Reproduction and Delivery
Other Direct Costs (Itemize)
Total Other Costs
Geotechnical Field Boring Program
Hazardous Material Studies
Stair Assembly
Hazmat Testing on Parcels
Cosl Proposal
Date: 04/17/2012 __ __;'--'-;,;,;,::...:.....;,~
Total
$3,589
$4,996
$7,254
$1,414
$2,623
$1 '121
$213
$0
$0
$0
$0
$0
$21,210
$0
Total
$30,754
$0
$750
so
$13,370
$34,145
$9,038
$9,195
$21,210
$30,754
$5,196
$750
$65 748
$123,659 11
Attachment 2
Contract No.
DIRECT LABOR
Classification
Principal
Project Manag er
Senior Engineer
Project Designer
FAIR OAKS OVERHEAD REHABILITATION COST PROPOSAL
ALLIANCE ENGINEERING CONSULTANTS , INC. (UDBE)
BLHS-5213(039)
Range
$76.92
$51.92
$42.3 1
$31.50
$76.92
$59.00
$45.27
$40.87
Hours
30@
150@
136@
132@
Hourly
Rate
$76.92
$58.03
$44.49
$38.68
___ .,..0@ ___ _
---~0@ ___ _
--~0@ __ _
----"-0@ ----
--~0@ __ _
--~0@ __ _
---~0@ ___ _
__ ___;:;.,0@ __ _
Subtotal Direct Labor Costs
Anticipated Salary Increases
Total Direct Labor Costs
Overhea d/ Indirect Costs/ Benefits Rate
135.00%
FEE (Profit)
OTHER COSTS
Subcon tractor Costs
TOTAL COSTS
Total Overhead/ Indirect Costs/ Benefits
10.00%
Plots
Reproduction and Delivery
Other Direct Costs (Itemize)
Total Other Costs
Cost Proposal
Date: 04/17/2012 __ __;,___;...;....;..:....;._;_
Total
$2,308
$8,704
$6,051
$5,106
$0
$0
$0
$0
$0
$0
$0
$0
$22,168
$0
Total
$29,927
so
$75
so
$0
$0
$0
$0
$22,168
$29,927
$5,210
$75
$0
$57,38011
Attachment 2
Contrac t No.
DIRECT LABOR
Classification
Senio r VP
Project Manaser
Project Coordinator
FAIR OAKS OVERHEAD REHABILITATION COST PROPOSAL
GRAY-BOWEN
BLHS-5213(039)
Hourly
Range Hours Rate
$75.00 $116.00 40@ $75.22
$35.00 $48.00 100@ $43.88
$28.00 $45.00 124@ $31.34
0@
0@
0@
0@
0@
0@
0@
0@
0@
Subtotal Direct Labor Costs
Anticipated Salary Increases
Total Direct Labor Costs
Overhead/ Indirect Costs/ Benefits Rate
262.60%
Total Overhead/ Indirect Costs/ Benefits
FEE (Profit) 10.00%
OTHER COSTS
Plots
Reproduction and Delivery
Other Direct Costs (Itemize)
Total Other Costs
Subcon tractor Costs
TOTAL COSTS
Cost Proposal
Date: 04/17/2012
Total
$3,009
$4,388
$3,886
$0
$0
$0
$0
$0
$0
$0
$0
$0
$11 ,282
$0
$11,282
Total
$29,627
$29,627
$4,091
$0
$0
$0
$0
$0
$0
$0
$0
$0
$45,oooll
Attachment 2
Exhibit "C"
INSURANCE REQUIREMENTS FOR CONSULT ANTS
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work by the Consultant, his agents, representatives,. or employees.
Minimum Scope and Limits of Insurance: Consultant shall maintain limits no less than:
I . Commercial General Liability: $1,000,000 per occurrence and $2,000,000 aggregate for bodily injury, personal injury and property damage. ISO Occurrence Form CO 0001 is required:
2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage. ISO Form CA 0001 is required.
3. Worl<ers' Compensation and Employer's Liability : $1,000,000 per accident for bodily injury o r disease.
4. Errors and Omissions Liability Insurance appropriate to the Consultants Profession: $ 1,000,000 per occurrence and $2,000,000 aggregate.
Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared and approved by the City of Sunnyvale. The consultant shall guarantee payment of any losses and related investigations, claim administration and defense expenses within the deductible or self-insured retention.
Other Insurance Provisions
The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:
1. The C ity of Sunnyvale, its officials, employees, agents and volunteers are to be covered as additional insureds with respects to liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Sunnyvale, its officers, employees, agents or volunteers.
2. For any claims related to this project, the Consultant's insurance shall be primary. Any insurance or self insurance maintained by the City of Sunnyvale, its officers, officials, employees, agents and volunteers shall be excess of the Consultant's insurance and shall not contribute with it.
3. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Sunnyvale, its officers, officials, employees, agents or volunteers.
Attachment 2
4. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
5. Each insurance policy required by this clause shall be e ndorsed to state that coverage shall not be suspended, voided, cancelled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice by certitied majn, return receipt requested, has been given to the C ity of Sunnyvale.
Claims Made Coverage
If the General Liability and/or Errors & Omissions coverages are written on a claims-made form:
1. The retroactive date must be shown, and must be before the date of the contract or the beginning of contract work.
2. Insurance must be maintained and evidence of insurance must be provided for at least five years after completion of the contract work.
3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Consultant must purchase an extended period coverage for a minimum of ftve years after completion of contract work.
4. A copy of the claims reporting requirements must be submitted to the City of SunnyvaJe for review.
Accepta bility of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:V ri, unless otherwise acceptable to the City of Sunnyvale.
V critication of Coverage
Consultant shall furnish the City of Sunnyvale with original a Certificate of Insurance effecting the coverage required. The ce1tificates are to be signed by a person authorized by that insurer to bind coverage on its behalf. All certificates are to be received and approved by the City ofSutmyvale prior to commencement of work.
Attachment 2
EXHIBIT "D"
Addition al Cons ultant Contractua l Requirements Per
Caltrans Local Assistance Procedures Manua l
CAL TRANS CONTRACT LANGUAGE REQ UIREMENT S
1. ARTICLE X- COST PRINCIPLES
A. The CONSULT ANT agrees that the Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31.000 et esq., shall be used to determine the allowability of cost individual items.
B. The CONSULTANT also agrees to comply with federal procedures in accordance with 49 CFR, Part 18, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments.
C. Any costs for which payment has been made to CONSULTANT that are determined by subsequent audit to be unallowable under 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 3 1.000 ct seq., are subject to repayment by CONSULTANT to CITY.
2. ARTICLE XII- RETENTION OF RECORDS/AUDIT
For the purpose of determining compliance with Public Contract Code I 0115, et seq. and Title 2 1, California Code of Regulations, Chapter 21, Scction2500 et seq., when applicable and other matters connected with the performance of the contract pursuant to Government Code 8546.7; the CONSULTANT, subcontractors, and the CITY shall maintain all books, documents, papers, accounting records, and other evidence pertaining to the performance of the contract, including but not limited to, the costs of administering the contract. All parties shall make such materials available at their respective offices at all reasonable times during the contract period and for three years from the date of the final payment under the contract. The state, the State Auditor, the CTTY, FT-TW A, or any duly authorized representative of the federal government shall have access to any books, records, and documents of the CONSULTANT that are pertinent to the contract for audit, examinations, excerpts, and transactions, and copies thereof shall be furnished if requested.
3. ARJCLE XVI- EQUIPMENT PURCH ASE
A. Prior authorization in writing by the CITY'S Project Manager shall be required before the CONSULTANT enters into any unbudgcted purchase order, or subcontract exceeding $5,000.00 for supplies, equipment, or CONSULTANT services. The CONSULTANT shall provide an eval.uation of the necessity or desirability of incurring such costs.
Attachment 2
B. For purchase of any item, service or consulting work not covered in the CONSULTANT'S Cost Proposal and exceeding $5,000.00 prior authorization by the CITY'S Project Manager; three competitive quotations must be submitted with the request, or the absence of bidding must be adequately justified.
C. Any equipment purchased as a result of this Agreement is subject to the following:
The CONSULTANT shall maintain an inventory of all nonexpendablc property.
Nonexpendable property is defined as having a useful life of at least two years and an acquisition cost of $5,000.00 or more. If the purchased equipment needs replacement and is sold or traded in, the CITY shall receive a proper refund or credit at the conclusion of the Agreement. lf the Agreement is terminated, the CONSULTANT may either keep the equipment and credit the CITY in an amount equal to its fair market value, or sell such equipment at the best price obtainable at a public or private sale, in accordance with established CITY procedures; and credit the CfTY in an amount equal to the sale price. If the CONSULTANT elects to keep the equipment, fair market value shall be determined at the CONSULTANT'S expense, on the basis of a competent independent appraisal of such equipment. Appraisals shall be obtained from an appraiser mutually agreeable to by the CiTY and the CONSULTANT, if it is determined to sell the equipment, the terms and conditions of such sale must be approved in advance by the CITY.
D. All subcontracts in excess of $25,000.00 shall contain the above provisions.
4. ARTICLE XXVI- DEBARMENT AND SUSPENSION CERTIFICATION A. The CONSULTANT'S signature affixed herein, shall constitute a certification under penalty ofpe 1jury w1der the laws of the State of California, that the CONSULTANT has complied with Title 49, Code of Federal Regulations, Part 29, Debarment and Suspension Certificate, which certifies that he/she or any person associated therewith in the capacity of owner, partner, director, officer, or manager, is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency; has not been suspended, debarred, voluntarily excluded, or determined ineligible by any federal agency within the past three (3) years; does not have a proposed debarment pending; and has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent j urisdiction in any matter involving fraud or official misconduct within the past three (3) years. Any exceptions to this certification must be disclosed to the CITY.
B. Exceptions will not necessarily result in denial or recommendation for award, but will be considered in determining CONSULTANT responsibility. Disclosures must indicate to whom exceptions apply, initiating agency, and dates of action.
5. ARTICLE XXIX- REBATES, KICKBACKS OR OTHER UNLAWFUL
CONSJDERA TJON
The CONSULTANT warrants that this Agreement was not obtained or secured through rebates, kickbacks or other unlawful consideration, either promised or paid to any ClTY Attachment 2
employee. For breach or violation of this warranty, CITY shall have the right in its discretion; to terminate the Agreement without liability, to pay only for the value of the work actually performed; or to deduct from the contract price; or otherwise recover the full amount of such rebate, kickback or other unlawful consideration.
6. ARTICLE XXX- PROHIBITIO N OF EXPENDING LOCAL AGENCY,
STATE OR FEDERA L FUNDS FOR LOBBYI NG
A. The CONSULTANT certifies to the best of his or her knowledge the belief that:
I . No state, federal or local agency appropriated funds have been paid or will be paid by-or-on behalf of the CONSULT /\NT to a ny person for influencing or attempting to influence an officer or employee of any state or federal agency; a member of the State Legislature o r United States Congress; an officer or employee of the Legislature or Congress; or any employee or a member of the Legislature or Congress, in co1mcction with the awarding of any s tate or federal contract; the making of any state or federal grant; the making of any state or federal loan; the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any state or federal contract, grant, loan, or cooperative agreement.
2. If any funds other than federal appropriated funds have been paid, or will be paid to any person for innuencing or attempting to influence an officer or employee of any federal agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress; in connection with this federal contract, grant, loan, or cooperative agreement; the CONSULTANT shall complete and submit Standard Form - LLL, "Disclosure Form to Report Lobbying", in accordance with its instruction.
B. This certification is a material representation of the fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 3 1, US Code. Any person who fails to file the required certification shall be subject to a civil penalty of no less than $ 10,000.00 and not more than $100,000.00 for each such failure.
C. The CONSULTANT also agrees by signing this document that he or she s hall require that the language of this certification be included in all lower tier subcontracts which exceed $100,000.00, and that all such sub-recipients shall certify and disclose accordingly.
Attachment 2
Local Assista nce Procedures Ma nua l
Loca l Agency Pl'opo scr UDBE Co mmitment (Consutl!lllt Ct111lrncts)
LOCAL AGENCY PROPOSER UDBE COMM ITMENT (CONSU LTANT CONT RACTS) NOTE: PLEASE REFER TO INSTRUCTIONS ON THE REV ERSE SIDE OF THIS FORM LOCAL AGENCY: City of Sunnyvale LOCATION: Fair Oaks OH, Sunnyvale, CA PROJECT DESCRIPTION: Fair Oaks Overhead Bridge Rehabilitation Project PROPOSAL DATE: A[2ril 9, 2012
PROPOSER'S NAME: Biggs Cardosa Associates, Inc.
CONTRACT UDBE GOAL(%): 6.9%
WORK DESCRIPTION OR SERVICES TO BE UDBE CERT NO.
ITEM NO. SUBCONTRACTED (or contracted if AND EXPIRATION the proposer is u UDBE) DATE
Various Geotechnical 020259- 04/01/2014
2360 Oumo Dr .. Ste.
Various Electrical 032464 - 10/01/2014 - - 4 01 Patrick llonry Dr. Bldg 1 For Local Agency to Comp lete:
Local Agency l'roposot Number:
Fcdernt-A id Project Number:
Federal Share:
Proposal Dote:
Local Agency certifies that the UDBE certifications hnve been verified and all information is complete and accurate/unless noted otherwise.
Pr·int Numc Signnture Onte
Local Agcnc Rcprcsentlllive
(Area Code) Telephone Number:
Distrib uti on: (I) Original · Loco! agency Iiles
LPP 09-02
NAME Or EACII UDilE PERCENT
(Must be certified ot the time PARTICII'A TION
proposals ore due. include UDBE or EACII UD13E
address nnd phone number)
Parikh Consultants, Inc 5.66%
A, San Joso, CA 95131 (408.452.9000)
Alliance Engineering Consultants 2.63%
. Santa Claro. CA 95054 (408.970.986)
Total Claimed UDBE
Commitment 8.29 %
~17~~
Signature of Proposer
7/19/12 408.296.5515
Date (Area Code) Tel. No.
Roy M. Schnabe l, Principal
l'crson to Contacl (I' lease Typo or l'l'int)
Locnl Agency l'roposcr UOBE Commilmcnl (Con<ullnnl C:onlrucls) (Rev 6127109)
Pagc t0-73
July 3 1, 2009
Attachment 2
Local Assistance Procedures Manual
Local Agency Proposer UDBE Commitment (Consultant Contracts)
INSTRUCTIONS- LOCAL AGENCY PROPOSER UDBE COMMITMENT
(CONSULT ANT CONTRACTS)
I ALL PROPOSERS:
PLEASE NOTE: It is the proposer 's responsibility to verify that the UDBE(s) falls into one of the following groups in order to count towards the UDBE contract goal: 1) African Americans; 2) Asian~ Pacific Americans; 3) Native Americans; 4) Women. This information must be submitted with your proposal. Failure to submit the required UDBE commitment will be grounds for finding the proJ>Osal nonresponsive.
I
A "UDBE" is a finn meeting t.he definition of a DBE as specified in 49 CFR and is one of the following groups:
African Americans, Native Americans, Asian-Pacific Americans, or Women.
I
The form requires specific information regarding the consultant contract: Local Agency, Location, Project Description, Proposal Date, Proposer's Name, and Contract UDBE Goal.
The form has a column for the Work Item Number and Description or Services to be subcontracted to UDBEs (or performed if the proposer is a UDBE). The UDBE prime contractors shall indicate all work to be performed by UDBEs including work to be performed by its own forces, if a UDBE. The UDBE shall provide a certification number to the Consultant and notify the Consultant in writing with the date of decertification if their status should change during the course of the contract. Enter UDB E prime consultant and subconsultant certification numbers. The form has a column for the Names of certified UDBEs to perform the work (must be ccrti fied on the date proposals are due and include UDBE address and phone number).
There is a column for the percent participation of each UDBE. Enter the Total Claimed UDBE Participation percentage of items of work submitted with proposal pursuant to the Special Provisions. (lf I 00% of item is not to be performed or furnished by the UDBE, describe exact portion of time to be performed or furnished by the UDBE.) See "Notice to Proposers Disadvantaged Business Enterprise Information," (Exhibit 10-1) to determine how to count the participation ofUD BE firms. Note: If the proposer has not met the contract goal, the local agency must evaluate the proposer's good faith efforts to meet the goal in order to be considered for award of the contract.
I
Exhibit 10-0 1 must be signed and dated by the consultant submitting the proposal. Also list a phone number in the space provided and print the name of the person to contact.
For the Successful Proposer only, local agencies should complete the Proposal Number, Federal aid Project Number, Federal Share, and Proposal Date fields and verify that all information is complete and accurate before filing.
July 31,2009 LPP 09~02
Attachment 2
Phase
Fair Oaks Overhead Rehabilitation: Fee Schedule
City of Sunnyvale
Staff Person-Hour Breakdown: Parikh Consultants , Inc. (Geotechnical Englneering/HazMat) Total
Hours
7/31/2012
Total
Dollars
Attachment 2
7/31/2012
Fair Oaks Overhead Rehabilitation: Fee Schedule
C1ty of Sunnyvale
Staff Person-Hour Breakdown· Parikh Consultants , Inc. (Geotechn ical Engineering/HazMat) Pro,ecl Pro,ecl Soot• Staff Field E.ngoneenng Convect
~ EnQ...., En<loneet EnQoneet Lab Tech Oraltslnan ~ Total Total Phase Houts Dollars
Rate $225 $162 $94 $106 $114 S80 $143
Phase 3 ~ ~ !"'a Des 1Qn PSSE
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
II 9 12 0 0 II 4 0 0 37 S4.988
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
Intermediate Review 0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
- Bid Documents 0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
Subtotal Phase 3 hr 6 9 12 0 0 IS 4 0 0 37
Subtotal Phase 3 (S) S1.3SO 51.4150 S1.128 so so S477 $573 so so $4.988
4.1 Bid Su Services 0 0 0 0 0 0 0 0 0 0 so
Subtotal Phase 4 0 0 0 0 0 0 0 0 0 0
Subtotal Phase 4 ($) $0 so so so so so so so so so
so so
so
so
so
so so
so
$13370
so
Summa $341 45
so
so
$9,038
59.195
565,741!
Attachment 2
Phase
Plots
o & Oeilverv
Pnntina Dowments
·ravel
oehverv Services
'rintino and Postaoe CMeetina
lewsoaoer A• : Placement
leetino Venue Fees. :oun Reooner. !allowance
ranslation Services
Meeting Exhibits - 1 Allowance
Other Meeting Expenses
24-Hour Machine
Counts
2 - peak hour tumino movement counts
24-hour Pedestrian ·:aunts
Mileaoe
Staff o•~••u~v,.; Parikh , Inc.
Fair Oaks Overhead Rehabilitation: Fee Schedule
City of Sunnyvale
Staff Person-Hour Breakdown: Parikh Consultants , Inc. (Geotechnical EngineeringiHazMat) . Project Pr()}OCI Sotls
En~i~~.,
Field
Manager EnQineer EnQineer Lab Tech
• (Sihrl:l $225
iii
$94 $106 $114
Subtotal : o(S)
Total Hours 43 83 208 36 62
Subtotal Direct Labor (Do llars) $9,673 $13,465 $19,550 $3,810 $7,069 Subtota l s
Subtotal RPimhur<,.h iP<
Project Total (Dollars)
7/31/2012
~·~eenng . Contract
ManaQemenl Total Total
Hours Dollars
$90 S143
S750
5750
38 4 0 0 474
$3,021 $573 $0 so $57.161
$65,748
$750
$123.659
Attachment 2
Fair Oaks Overhead Rehabilitation: Fee Schedule
City of Sunnyvale
Staff Person-Hour Breakdown: Allianc e Engineering Consul tants, Inc. (Electrical Engineering) Phase
Phase 1 - En•monmentat Clearance 1 Publ1c Outreach
se and Need. Attematives
1.2.6 b Provide Content for Pro'ect Pa e to CITY's AestheticsNts Sim/Renderin s
1.2.6 c Provide Content lor Pro ect Pa e to CITY's Webs~e
1.2.6 d Translation Services
Periodic Pro·ect Fact Sheets/Mailers
On oin Communications Thru Construction
Phase 2 - Prel1m1nary Eng1neenng I Environmental AnalySIS Subtotal Pt>ase 1 h r
Subtotal Phase 1 (S)
Subtotal Phase 2 h
Subtotal Phase 2 (S)
Project
Principal Manager
$199 S1SO
4 24
6 8
0 0
10 32
$1,988 $4,800
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
so so
0 4
0 0
0 0
0 0
0 0
0 0
0 0
4 30
0 0
0 0
0 0
0 0
0 0
4 34
$795 $5,100
Se.ntor Project
EnAmeer OesiRner
$115 $100
4 0 0
0 0 0
0 0 0
4 0 0
$460 so so
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
a 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
so so so
4 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
34 30 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
38 30 0
$4,370 53,000 so
713112012
Total Total
Hours Dollars
0 0 0 0 32 S4.855
0 0 0 0 14 52 393
0 0 0 0 0 so
0 0 0 0 46
so so so so 57,248
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0
so so so so so
0 0 0 0 8 $1,060
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 98 S12.205
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 106
so so so so $13.265
Attachment 2
Phase
uisitioo
Phase 4- B1dd1ng Support
4.1 Bid Su art Services
Fair Oaks Overhead Rehabilitation: Fee Schedule
City of Sunnyval e
Staff Person-Hour Breakdown: Alliance Engineering Consultants, Inc. (Electrical Engineering) PrOject Senter PrOject
Principal Manager En51ineer Oes•Aner
Rate Slhr : $199 $150 $115 $100
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
4 30 46 40 0
0 0 0 0 0
3 30 34 30 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
2 8 8 16 0
0 0 0 0 0
4 4 0 0 0
0 0 0 0 0
4 6 8 0
Subtotal Phase 3 hr 14 76 94 94 0
Subtotal Phase 3 (S) S2,784 $11,400 S10,810 59.400 so
2 8 0 8 0
Subtotal Phase 4 hr 2 8 0 8 0
Subtotal Phase 4 (S) S398 $1,200 so saoo so
Summa
7131/2012
Total Total
Hours Dollars
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 120 S14 585
0 0 0 0 0 so
0 0 0 0 97 $12.007
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 0 so
0 0 0 0 34 S4.118
0 0 0 0 0 so
0 0 0 0 8 S1 395
0 0 0 0 0 so
0 0 0 0 19 S2 289
0 0 0 0 278
so so so so S34.394
0 0 0 0 18 S2.398
0 0 0 0 18
so so so so $2,398
so
so
so
so
so
so
so
so
so
so
so
so
so
so
so
so
Attachment 2
Phase
Fair Oaks Overhead Rehabilitation: Fee Schedule
City of Sunnyvale
Staff Person-Hour Breakdown: All iance Engineering Consu ltants , Inc. (Electrical Engineering ) Principal
Project
Manager
Senior
Engineer
Project
Designer Total
Hours
7131/2012
Total
Dollars
Ra~ CS~~~: IIIIIISI1i99~IIIIISI1ISO~IIIIISI1I1iS .. IIIIis,1oo .. llllllll .. llllll .. llllllll .. llllllll .. llllll .. llllllll .. llllll .. Rermbursibtes- - - ~-- $75
Subtotal Relmbursables (S) $75
Total Hours 30 150 136 132 0 0 0 0 0 448
Subtotal Direct Labor Dollars $5.965 $22.500 $15.640 $13.200 $0 so $0 $0 $0 $57,305 Subtotal Subconsultants $0
$75
$57,380
Staff Person-Hour Breakdown: Alliance Engineering Consuhants, Inc. (Electrical Engineering) Attachment 2
Phase
Phase 0 · PrOJect Mana ement
se and Need Aftema~ves
Phase 2 Prel m nary Ena nee!'lng 1 EnLJoronmental Anal'f'SIS Fair Oaks Overhead Rehabilitation : Fee Schedule
City of Sunnyvale
Staff Person-Hour Breakdown; Gray-Bowen
SeruorVP
$300
0 0
40 40
512,000
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
Subtotal Phase 1 0
Subtot.al Phase 1 (S) so
0 0
0 0
0 0
0 0
0 0
0 0
0 Subtotal Phase 2 0
Subtotal Phaw 2 (S) so
Pro,ec~
Manaoer
$175
0 0
100
100
$17,500
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 so
0 0
0 0
0 0
0 0
0 0
0 0
0 0
so
PtOjeCI
Coord<nator
5125
0 0
124
124
S15,SOO
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 so
0 0
0 0
0 0
0 0
0 0
0 0
0 0
so
7/3112012
Total Total
Hours Oottars
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 264 545.000
0 0 0 0 0 0 264
so so so so so so 545,000
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0
so so so so so so so
0 0 0 0 0 0 0 so
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0 0 0 0 0 0 0 so
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0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 so
0 0 0 0 0 0 so
0 0 0 0 0 0 0
so so so so so so so
Attachment 2
713112012
Fair Oaks Overhead Rehabilitation : Fee Schedule
City of Sunnyvale
Staff Person-Hour Breakdown: Gray-Bowen
Project Project
SenlorVP Manager Coordinator Total Total
Phase Hours Dollars
Rate (Sihr) : 5300 5175 S125
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
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0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
0 0 0 0 0 0 0 0 0 0 so
Subtotal Phase 3 h 0 0 0 0 0 0 0 0 0 0
Subtotal Phase 3 (S) so so so so so so so so so so
- > ! I I I
4.1 Bid Su ort Services 0 0 0 0 0 0 0 0 0 0 so
Subtotal Phase 4 h 0 0 0 0 0 0 0 0 0 0
Subtotal Phase 4 (S) so so so so so so so so so so
Subconsultants
so
so
so
so
so
so so
so so
so
Summa so
so
so
so
so so
Attachment 2
Phase
. -·-
Plots
Reoroduction & Oeliverv
Pfinting Enwonmental Documents
TraveJ
Deliverv Services
Printina and Postaoe Meetina Notifi cations
Newspaper Advertisement Placement
Meeting Venue Fees Court Reporter Refreshment allowance Translation Services
Meetina Exhibits • PrintinQ/Mountlna Allowance
Other Meetina Expenses
24-Hour Machine Counts
2 ... oeak hour lumina movement counts
24---hour Pedestrian Counts
Miieaoe
.
· - . -
Staff Person-Hour Breakdown. Gray-Bowen
Fair Oaks Overhead Rehabilitation : Fee Schedule
City of Sunnyvale
Staff Person -Hour Breakdown : Gray-Bowen
Project Project
Sen~orVP Manager CoordinatO<
Rate IS/hrl: $300 5175 5125
Subtotal Reimbursables (S)
Total Hours 40 100 124
Subtotal Direct Labor <Dollars $12,000 $17,500 $15,500
Subtotal Subconsultants
Subtotal Reimbursables
Project Total (Dollars
7131/2012
Total Total
Hours Dollars
so
0 0 0 0 0 0 264
$0 $0 so $0 $0 so $45 000
$0
$0
$45,000
Attachment 2
Classification
Principal Ill
Principal II
Principal I
Associate
Engineering Manager
Senior Engineer
Project Engineer
Staff Engineer
Assistant Engineer
Sr. Computer Drafter
Project Administration
Secretarial
Biggs Cardosa Associates , Inc.
Fee Schedule
Fair Oaks Project
Actual Hourly Rate Overhead
Min. Max Multiplier
$92.31 $92.31 177.94%
$70.00 $84.00 177.94%
$68.00 $77.00 177.94%
$53.00 $59.00 177.94%
$46.00 $55.00 177.94%
$40.00 $46.00 177.94%
$35.00 $41.00 177.94%
$30.00 $35.00 177.94%
$28.00 $31.00 177.94%
$30.00 $41.00 177.94%
$42.98 $42.98 177.94%
$15.00 $41.00 177.94%
* Charge Rates Applicable October 1. 2011 - September 30, 2012 . .
Fee Fullv Loaded Rate
Min. Max
10% $282.22 $282.22
10% $214.01 $256.82
10% $207.90 $235.42
10% $162.04 $180.38
10% $140.64 $168.15
10% $122.29 $140.64
10% $107.01 $125.35
10% $91.72 $107.01
10% $85.61 $94.78
10% $91.72 $125.35
10% $131.40 $131.40
10% $45.86 $125.35
Attachment 2
~Bkf
BKF ENGINEERS
( NGIHURS I SURVEYORS I PlANNERS Direct Labor Rate Sheet PERSONNEL CLASSifiCATION DIHECT HATE
1\IAXIMUM MINII\IlJM
Princi $115.00 $80.00
Associate $63.75 $53.00
Project Manager $54.00 $44.00
$57.50 $47.50
$47.50 $39.25
$42.00 $31.00
$26.00
Charge Rates Applicable January 1, 2012 thru December 31, 2012
Attachment 2
Circlepolnt
Fee Schedule
Category Actual Hourly Rate Overhead
Min Max
Principal $ 72.00 $ 90.00 187.43%
Senior Project Manager $ 40.00 $ 50.00 187.43%
Project Manager $ 30.00 $ 45.00 187.43%
Senior Associate $ 25.00 $ 35.00 187.43%
Associate $ 22.00 $ 28.00 187.43%
Coord inator $ 20.00 $ 25.00 187.43%
Intern $ 10.00 $ 20.00 187.43%
Senior Art Director $ 44.00 $ 52.00 187.43%
Web Designer $ 30.00 $ 35.00 187.43%
Senior Graphic Designer $ 30.00 $ 35.00 187.43%
Graphic Designer $ 25.00 $ 30.00 187.43%
Clerical $ 15.00 $ 40.00 187.43%
Rates valid through December 28, 20 12
Fee Fully Loaded Rate
Min Max
10% $ 227.64 $ 284.56
10% $ 126.47 $ 158.09
10% $ 94.85 $ 142.28
10% $ 79.04 $ 11 0.66
10% $ 69.56 $ 88.53
10% $ 63.23 $ 79.04
10% $ 31.62 $ 63.23
10% $ 139.12 $ 164.41
10% $ 94.85 $ 110.66
10% $ 94.85 $ 110.66
10% $ 79.04 $ 94.85
10% $ 47.43 $ 126.47
Attachment 2
Ca ll ander Associates
ldncl::.u1pc AIChlleclure, In c.
Standard Schedule of Compensation 2012 SJ (San Jose)
General
The followin g list of fees and reimb)..lrsable expense items sha ll be used in providing service in the agreement. These amounts shall be adjusted on January 1, 2013, upon issuance of an updated Standard Schedule of Compensation:
Hourly Rates
description
Principal
Associate 3
Project Manager 5
Assistant 2
;.. s s ""''' tJl:i - >Assistant 3
Construction Manager
Word Processor
Accounting
Reimbursable Expenses
actual rate
$64.50 to $70.95/hr
$43.95 to $48.35/hr
$34.20 to $37.62/hr
$29.00 to $31.90/hr
$24.05 to $26.46/hr
$42.95 to $47.25/hr
$19.00 to $20.90/hr
$37.20 to $40.92/hr
overhead (180%)
+ profit (10%)
$122.55 to $134.81 / hr
$83.51 to $91.87 /hr
$64.98 to $71.48/hr
$55.10 to $60.61/hr
$45.70 to $50.27 /hr
$81.61 to $89.78/hr
$36.10 to $39.71/hr
$70.68 to $77.75/hr
cost +fixed fee rate
$187.05 to $205.76/hr
$127.46 to $140.22/hr
99.18 to $109.10/hr
to $76.73/hr
All costs for photography, printing and plotting, special delivery, insurance certificate charges, charges for waivers of subrogation, local business licenses, sales taxes, assessments, fees, mileage, all CADD and visual simulation ancillary costs, such as data transfers, tapes and outside services, and all other costs directly related to the project will be billed as a reimbursable expense at our cost plus a fifteen percent (15%) administration charge. The cost of professiona l liability insurance and all costs associated with cell phones, electronic mail, faxes, long distance phone charges and related telecommunications shall be charged as a combined surcharge of 2.5% on the total fees.
Payments
Payments are due within ten days after monthly billing with amounts more than thirty days past due subject to a 1.5% per month interest charge. Retainer amounts, if indicated, are due upon signing the agreement and shall be applied to the final invoice for the project.
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Attachment 2
Rates Effective June 25, 2011 -June 29 2012
Overhead 171.32%
Profit 10%
Position Labor Rate Range Charge Rate Range
Principal $58.65 . $105.77 $175.04 . $315.67
Senior Associate $47.12 . $67.31 $140.63 . $200.89
Associate $35.10 . $57.69 $104.76 . $172.18
Sr. Engineer/Planner $32.69 . $57.69 $97.56 . $172.18
Engineer/Planner $21.63 . $34.86 $64.56 . $104.04
Sr. Technician $28.37 . $48.08 $84.67 . $143.50
Technician $17.50 - $31.25 $52.23 - $93.27
Admin $12.00 . $34.13 $35.81 - $101.86
Intern $10.00 - $25.00 $29.85 • $74.61
Attachment 2
Parikh Consultants, Inc. -- -Fee Schedule -Fair Oaks Project Actual Hourly Rate Overhead Fully Loaded Rate
Classification Min. Max Multiplier Fee Min. Max
145% 10°/o
Project Manager $ 83.47 $ 83.47 2.45 1.1 $ 224.95 224.95 Project Soils Engineer $ 50.00 65.00 2.45 1.1 $ 134.75 175.18 Staff Engineer $ 30.00 35.00 2.45 1.1 $ 80.85 94.33
Lab Technician $ 25.00 45.00 2.45 1.1 $ 67.38 121.28
Field Engineer $ 25.00 40.00 2.45 1.1 $ 67.38 107.80
Engineering Draftsman $ 25.00 30.00 2.45 1.1 $ 67.38 80.85 Contract Management $ 50.00 55.00 2.45 1.1 $ 134.75 148.23 *Charge Rates Applicable October 1, 2011 - September 30, 2012 Fair Oaks Fee Schedule
Attachment 2
Fair Oaks Overhead Rehabilitation: Rate Schedule
NAME OF CONSULTANT: Alliance Engineering Consultant., Inc.
1. DIRECT LABOR (Specify) Hourty Rate Range
Prtncloal $76.92 __.$76.92
Project Manager $51.92 $59.00
Senior EncJineer $42.31 $45.27
Project Deslaner $31.50 $40.87
2. INDIRECT COSTS (Ovomoad, G&A • Spoclty) Burden X Base Burden (S) Rate (Total #1)
Labor Overhead 135.00% $0.00
3. FIXED FEE OF PROFIT Percent
10.00%
4. BURDENED CHARGE RATE
Prlncloal $196.84 $196.84
Projecl Manaaer $134.21 $102.52
Senior Enalneer $109.37 $117.02
Projecl Deslaner $61.43 $105.65
TOTAL
Percent
5. Administrative Fee for ODCs 10.00%
lli!m
Charge Rates AppMcable Jllnuary 1, 2012through December 31, 2012 -------------------------------·------------------------------------------- 04/03/2012 Ken Ngai
DATE By
Attachment 2
rn GRAY· BOWEN
Classification
President/Sr. Advisor $95.00
Sr. Vice President/Vice President $75.00
Associate Professional $68.00
Sr. Engineer/Project Manager Ill $60.00
Associate Engineer/Project Manager II $55.00
Assistant Engineer/Project Manager $35.00
Sr. Project Coordinator $30.00
Project Coordinator $28.00
Project Administrator $26.00
Administrative Assistant $17.00
Clerical/Receptionist $14.00
Gray-Bowen
Rate Schedule
Salary Ranges Effective through December 2012
Base Salary Range General Overhead
F~ Multiplier Multiplier
to $130.00 2.626 1.1
to $116.00 2.626 1.1
to $108.00 2.626 1.1
to $75.00 2.626 1.1
to $64.00 2.626 1.1
to $48.00 2.626 1.1
to $48.00 2.626 1.1
to $45.00 2.626 1.1
to $41.00 2.626 1.1
to $36.00 2.626 1.1
to $22.00 2.626 1.1
Total Effective Range of Rates Multiplier
2.889 $274.42 to $375.52
2.889 $216.65 to $335.08
2.889 $196.42 to $311.97
2.889 $173.32 to $216.65
2.889 $158.87 to $184.87
2.889 $101.10 to $138.65
2.889 $86.66 to $138.65
2.889 $80.88 to $129.99
2.889 $75.10 to $118.43
2.889 $49.11 to $103.99
2.889 $40.44 to $63.55
Gray-Bowen's fringe benefits and general overhead multiplier's were generated following the American Association of State Highway and Transportation Officials (AASHTO) guide.
W:\Marketing\Fee Schedules-GBC\2012 Fee Schedule\FAR Schedule with Overhead and fee - 2012.xls Attachment 2
Contract No.
DIRECT LABOR
Classifica tion
Principal I
Eng ineerin g Manager
Projec t Administration
Project Engineer
Staff Engineer
Sr. Compute r Drafter
Secreta rial
EXHIBIT B-1
FAIR OAKS OVERHEAD REHABILITATION COST PROPOSAL
BIGGS CARDOSA ASSOCIATES INC. (PRIME CONS ULTANT)
BLHS-5213(039)
Range
$68 .00
$46 .00
$42.98
$36.00
$30.00
$30.00
$15.00
$77 .00
$55.00
$4
2.98 $41 .00
$35 .00
$41 .00
$41 .00
Hours
940@
1510@
40@
1626@
1998@
1178@
94@
Hou rly
Rate
$68.69
$47 .10
$42.98
$35.32
$32 .05
$33.36
$23.55
-----'-0 @ ---
--~0@ __ _
--~0@ __ _
----=-0@ ---
Subtota l Direct Labor Costs
Anticipated Salary Increases
Total Direct Labor Costs
Over head/ Indirect Costs/ Benefits Rate
177.94%
FEE (Profit)
OTHER COSTS
Subco ntractor Costs
TOTAL COSTS
Total Overhead/ Indirec t Costs/ Benefits
10.00%
Plots
Reproduction and Delivery
Othe r Direct Costs (Itemize)
BKF Engineers
Circ lepoint
Total Other Costs
Callander Associa tes
Fehr & Peers
Parik h Consultants (UDBE)
Alliance Engineering Consu ltants Inc. (UDBE)
Gray-Bowen
Cost Proposal
Date: __ --:.0...;.;4/...;..17;,;,/;;;:;;20;;,1=2
Total
$64 ,564
$7 1,119
$1,719
$57,438
$64 ,045
$39,302
$2,214
$0
$0
$0
$0
$300 ,402
$0
Tota l
$534,536
$8,500
$8,000
$0
$395,827
$515 ,924
$62 ,622
$48,000
$123,659
$57 ,380
$45,000
$300,402
$534 536
$83 494
$16,500
$1,248,412
$2,183,34411
Attachment 2
Contract No.
DIRECT LABOR
Classification
Principa l
PM/ Assoc.
Engineer IV
Engineer Ill
Engineer II
Engineer I
Technician
Clerical
Survey
FAIR OAKS OVERH EAD REHABILITATION COST PROPOSAL
BKF ENGINEERS
BLHS-5213(039)
Range
$80.00
$44.00
$47.50
$39.25
$31.00
$26.00
$26.00
$20.00
$60.00
$115.00
$63.75
$57.50
$47.50
$42.00
$33.75
$36.00
$38.00
$84.00
Hours
120@
376@
234@
390@
440@
170@
299@
36@
76@
Hourly
Rate
$80.21
$54.42
$47.50
$44.04
$38.69
$33.66
$34.60
$21.08
$73.61
--~0@ __ _
----=-0@ ----__ _;;_0@ __ _
Subtotal Direct Labor Costs
Anticipated Salary Increases
Total Direct Labor Costs
Overhead/ Indirect Costs/ Benefits Rate
189.00%
FEE (Profit)
OTHER COSTS
Subcont ractor Costs
TOTAL COSTS
Total Overhead/ Indirect Costs/ Benefits
10.00%
Plots
Reproduction and Delivery
Other Direct Costs (Itemize)
Total Other Costs
EXARO
Universal Field Services
Radman
co~l l"'roposal
Date: 04/17/2012 __ _..;,...;,;..,.;,;'-'-=~
Total
$9,625
$20,462
$11,115
$17,175
$17,025
$5,722
$10,346
$759
$5,594
$0
$0
$0
$97,823
$0
Total
$184,885
$7,183
$7,183
so
$14,520
$49,231
$6,732
$0
II
$97,823
$184,885
$28,271
$14,366
$70 483
$395,82711
Attachment 2
FAIR OAKS OVERHEAD REHABILITATION COST PROPOSAL
CIRCLEPOINT
Contract No.
DIRECT LABOR
Classification
Principal
Senior Project Manager
Project Manager
Senior Associate
Associate
AssistanV Coordinator
Art Director
Graphics
Clerical
BLHS-5213(039)
Range
$72.00
$40.00
$30.00
$25.00
$22.00
$20.00
$44.00
$25.00
$15.00
$90.00
$50.00
$45.00
$35.00
$28.00
$25.00
$52.00
$30.00
$40.00
Hours
1 72@
475@
264@
481@
725@
695@
51@
108@
321@
Hourly
Rate
$75.91
$49.02
$44.28
$33.21
$27.20
$23.72
$47.44
$26.89
$22.14
___ 0;.@ __ _
___ 0::-@ - ---
___ 0;;...@ __ _
Subtota l Direct Labor Costs
Anticipated Salary Increases
Total Direct Labor Costs
Overhead/ Indirect Costs/ Benefits Rate
187.43%
FEE (Profit)
OTHER COSTS
Subcontractor Costs
TOTAL COSTS
Total Overhead/ Indirect Costs/ Benefits
10.00%
Reproduction and Delivery
Meeting Exhibits, Advertise ment, Translation, Travel
Other Direct Costs (Itemize)
Total Other Costs
Two Hundred, Inc
HT Harvey Inc.
Illingwort h & Rodkin
Condor Country Consultants, Inc
JRP Historical Consu lting
Paleo Resources
Vertical APE Testing for Arch Resources
Cost Proposal
Date: 04/17/2012 __ ___;;...;;...;.;..;,;;;..;;...;.;;;..
Total
$13,056
$23,286
$11,690
$15,974
$19,721
$16,485
$2.420
$2,904
$7,107
$0
$0
$0
$112 ,643
$0
Total
$211,126
$19,800
$25,000
$0
$14,352
$6,270
$24,833
$12,654
$20,460
$13,174
$23,236
$112,643
$211,126
$32,377
$44,800
$114,979
$515,924 11
Attachment 2
Contract No.
DIRECT LABOR
Classification
Pri n ci ~ai/Assoc.
Project Manager
Assistant
Word Processing
Construction Manager
FAIR OAKS OVERHEAD REHABILITATION COST PROPOSAL
CALLANDER ASSOCIATES
BLHS-5213(039)
Hourly
Range Hours Rate
$43.95 $70.95 84@ $50.32
$34.20 $37.62 170@ $35.06
$24.05 $31.90 256@ $31.17
$19.00 $20.90 16@ $20.13
$42.95 $47.25 11@ $43.51
0@
0@
0@
0@
0@
0@
0@
Subtotal Direct Labor Costs
Anticipated Salary Increases
Total Direct Labor Costs
Overhead/ Indirect Costs/ Benefits Rate
180.00%
Total Overhead/ Indirect Costs/ Benefits
FEE (Profit) 10.00%
OTHER COSTS
Plots
Reproduction and Delivery
Other Direct Costs (Itemize)
Total Other Costs
Subcontractor Costs
TOTAL COSTS
Cost Proposal
Date: 04/17/2012
Total
$4,227
$5,961
$7,979
$322
$479
$0
$0
$0
$0
$0
$0
$0
$18,968
$0
$18,968
Total
$34,143
$34,143
$5,311
$2,800
$1 400
so
$4 200
$0
$0
$0
$0
$0
II $62,62211
Attachment 2
FAIR OAKS OVERHEAD REHABILITATION COST PROPOSAL
FEHR & PEERS
Contract No . BLHS-5213(039)
DIRECT LABOR
Classification Range Hours
Hourly
Rate
Sr Associate/Princ ipal
Senior Engineer/Planner
Staff Engineer/ Planner
Senior Technician/ Drafter
Administrative
Overhead/ Indirect Costs/ Benefits
FEE (Profit)
OTHER COSTS
Subcontractor Costs
TOTAL COSTS
$47.12
$32.69
$21.63
$28.37
$12.00
$105.77
$57.69
$34.86
$48.
08 $34.13
22@
82@
138@
24@
35@
$75.39
$48.58
$33.51
$45.23
$33.51
___ ..,..0@ ___ _
---=-0@ __ _
___ 0~@ ___ _
----::-0@ ----
----::-0@ ---
---~0@ __ _
___ ..;;..0@ __ _
Subtotal Direct Labor Costs
Anticipated Salary Increases
Total Direct Labor Costs
Rate
171.32%
Total Overhead / Indirect Costs/ Benefits
10.00%
Traffic Counts
Mileage
Other Direct Costs (Itemize)
Tota l Other Costs
vu:.l Proposal
Date: 04/17/2012 _ __ :....;,;....'-'...C.::::...:...c.;;:c_ Total
$1 ,659
$3,984
$4,624
$1 ,086
$1 '173
$0
$0
$0
$0
$0
$0
$0
$12,524
$0
Total
$21,457
$10,300
$320
$0
$0
$0
$0
$0
$12,524
$21,457
$3,398
$10,620
$0
$4s,oooll
Attachment 2
FAIR OAKS OVERHEAD REHABILITATION COST PROPOSAL
PARIKH CONSULTANTS , INC. (UDBE)
Contract No. BLHS-5213(039)
DIRECT LABOR
Classification Range Hours
Hourly
Rate
Project Manager
Project Soils Engineer
Staff Engineer/ Planner
Field Engineer
Lab Technician
Enginee ring Draftsman
Contract Management
Overhead/ Indirect Costs/ Benefits
FEE (Profit)
OTHE R COSTS
Subcontractor Costs
TOTAL COSTS
$83.47
$50.00
$30.00
$25.00
$25.00
$25.00
$50.00
$83.47
$65.00
$35.00
$40.00
$45.00
$30.00
$55.00
Plots
43@
83@
208@
36@
62@
38@
$83.47
$60.20
$34.88
$39.27
$42.31
$29.50
$53.15 --~4@
---.;..0@ __ _
----=-0@ ------.;..0@ ___ _
-----=-0@ ___ _
__ __,;;,0 @ ---
Subtotal Direct Labor Costs
Anticipated Salary Increases
Total Direct Labor Costs
Rate
145.00%
Total Overhead/ Indirect Costs/ Benefits
10.00%
Reproduction and Delivery
Other Direct Costs (Itemize)
Total Other Costs
Geotechnical Field Boring Program
Hazardous Material Studies
Stair Assembly
Hazmat Testing on Parcels
Cosl Proposal
Date: 04/17/2012 __ __;'--'-;,;,;,::...:.....;,~
Total
$3,589
$4,996
$7,254
$1,414
$2,623
$1 '121
$213
$0
$0
$0
$0
$0
$21,210
$0
Total
$30,754
$0
$750
so
$13,370
$34,145
$9,038
$9,195
$21,210
$30,754
$5,196
$750
$65 748
$123,659 11
Attachment 2
Contract No.
DIRECT LABOR
Classification
Principal
Project Manag er
Senior Engineer
Project Designer
FAIR OAKS OVERHEAD REHABILITATION COST PROPOSAL
ALLIANCE ENGINEERING CONSULTANTS , INC. (UDBE)
BLHS-5213(039)
Range
$76.92
$51.92
$42.3 1
$31.50
$76.92
$59.00
$45.27
$40.87
Hours
30@
150@
136@
132@
Hourly
Rate
$76.92
$58.03
$44.49
$38.68
___ .,..0@ ___ _
---~0@ ___ _
--~0@ __ _
----"-0@ ----
--~0@ __ _
--~0@ __ _
---~0@ ___ _
__ ___;:;.,0@ __ _
Subtotal Direct Labor Costs
Anticipated Salary Increases
Total Direct Labor Costs
Overhea d/ Indirect Costs/ Benefits Rate
135.00%
FEE (Profit)
OTHER COSTS
Subcon tractor Costs
TOTAL COSTS
Total Overhead/ Indirect Costs/ Benefits
10.00%
Plots
Reproduction and Delivery
Other Direct Costs (Itemize)
Total Other Costs
Cost Proposal
Date: 04/17/2012 __ __;,___;...;....;..:....;._;_
Total
$2,308
$8,704
$6,051
$5,106
$0
$0
$0
$0
$0
$0
$0
$0
$22,168
$0
Total
$29,927
so
$75
so
$0
$0
$0
$0
$22,168
$29,927
$5,210
$75
$0
$57,38011
Attachment 2
Contrac t No.
DIRECT LABOR
Classification
Senio r VP
Project Manaser
Project Coordinator
FAIR OAKS OVERHEAD REHABILITATION COST PROPOSAL
GRAY-BOWEN
BLHS-5213(039)
Hourly
Range Hours Rate
$75.00 $116.00 40@ $75.22
$35.00 $48.00 100@ $43.88
$28.00 $45.00 124@ $31.34
0@
0@
0@
0@
0@
0@
0@
0@
0@
Subtotal Direct Labor Costs
Anticipated Salary Increases
Total Direct Labor Costs
Overhead/ Indirect Costs/ Benefits Rate
262.60%
Total Overhead/ Indirect Costs/ Benefits
FEE (Profit) 10.00%
OTHER COSTS
Plots
Reproduction and Delivery
Other Direct Costs (Itemize)
Total Other Costs
Subcon tractor Costs
TOTAL COSTS
Cost Proposal
Date: 04/17/2012
Total
$3,009
$4,388
$3,886
$0
$0
$0
$0
$0
$0
$0
$0
$0
$11 ,282
$0
$11,282
Total
$29,627
$29,627
$4,091
$0
$0
$0
$0
$0
$0
$0
$0
$0
$45,oooll
Attachment 2
Exhibit "C"
INSURANCE REQUIREMENTS FOR CONSULT ANTS
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work by the Consultant, his agents, representatives,. or employees.
Minimum Scope and Limits of Insurance: Consultant shall maintain limits no less than:
I . Commercial General Liability: $1,000,000 per occurrence and $2,000,000 aggregate for bodily injury, personal injury and property damage. ISO Occurrence Form CO 0001 is required:
2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage. ISO Form CA 0001 is required.
3. Worl<ers' Compensation and Employer's Liability : $1,000,000 per accident for bodily injury o r disease.
4. Errors and Omissions Liability Insurance appropriate to the Consultants Profession: $ 1,000,000 per occurrence and $2,000,000 aggregate.
Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared and approved by the City of Sunnyvale. The consultant shall guarantee payment of any losses and related investigations, claim administration and defense expenses within the deductible or self-insured retention.
Other Insurance Provisions
The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:
1. The C ity of Sunnyvale, its officials, employees, agents and volunteers are to be covered as additional insureds with respects to liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Sunnyvale, its officers, employees, agents or volunteers.
2. For any claims related to this project, the Consultant's insurance shall be primary. Any insurance or self insurance maintained by the City of Sunnyvale, its officers, officials, employees, agents and volunteers shall be excess of the Consultant's insurance and shall not contribute with it.
3. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Sunnyvale, its officers, officials, employees, agents or volunteers.
Attachment 2
4. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
5. Each insurance policy required by this clause shall be e ndorsed to state that coverage shall not be suspended, voided, cancelled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice by certitied majn, return receipt requested, has been given to the C ity of Sunnyvale.
Claims Made Coverage
If the General Liability and/or Errors & Omissions coverages are written on a claims-made form:
1. The retroactive date must be shown, and must be before the date of the contract or the beginning of contract work.
2. Insurance must be maintained and evidence of insurance must be provided for at least five years after completion of the contract work.
3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Consultant must purchase an extended period coverage for a minimum of ftve years after completion of contract work.
4. A copy of the claims reporting requirements must be submitted to the City of SunnyvaJe for review.
Accepta bility of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:V ri, unless otherwise acceptable to the City of Sunnyvale.
V critication of Coverage
Consultant shall furnish the City of Sunnyvale with original a Certificate of Insurance effecting the coverage required. The ce1tificates are to be signed by a person authorized by that insurer to bind coverage on its behalf. All certificates are to be received and approved by the City ofSutmyvale prior to commencement of work.
Attachment 2
EXHIBIT "D"
Addition al Cons ultant Contractua l Requirements Per
Caltrans Local Assistance Procedures Manua l
CAL TRANS CONTRACT LANGUAGE REQ UIREMENT S
1. ARTICLE X- COST PRINCIPLES
A. The CONSULT ANT agrees that the Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31.000 et esq., shall be used to determine the allowability of cost individual items.
B. The CONSULTANT also agrees to comply with federal procedures in accordance with 49 CFR, Part 18, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments.
C. Any costs for which payment has been made to CONSULTANT that are determined by subsequent audit to be unallowable under 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 3 1.000 ct seq., are subject to repayment by CONSULTANT to CITY.
2. ARTICLE XII- RETENTION OF RECORDS/AUDIT
For the purpose of determining compliance with Public Contract Code I 0115, et seq. and Title 2 1, California Code of Regulations, Chapter 21, Scction2500 et seq., when applicable and other matters connected with the performance of the contract pursuant to Government Code 8546.7; the CONSULTANT, subcontractors, and the CITY shall maintain all books, documents, papers, accounting records, and other evidence pertaining to the performance of the contract, including but not limited to, the costs of administering the contract. All parties shall make such materials available at their respective offices at all reasonable times during the contract period and for three years from the date of the final payment under the contract. The state, the State Auditor, the CTTY, FT-TW A, or any duly authorized representative of the federal government shall have access to any books, records, and documents of the CONSULTANT that are pertinent to the contract for audit, examinations, excerpts, and transactions, and copies thereof shall be furnished if requested.
3. ARJCLE XVI- EQUIPMENT PURCH ASE
A. Prior authorization in writing by the CITY'S Project Manager shall be required before the CONSULTANT enters into any unbudgcted purchase order, or subcontract exceeding $5,000.00 for supplies, equipment, or CONSULTANT services. The CONSULTANT shall provide an eval.uation of the necessity or desirability of incurring such costs.
Attachment 2
B. For purchase of any item, service or consulting work not covered in the CONSULTANT'S Cost Proposal and exceeding $5,000.00 prior authorization by the CITY'S Project Manager; three competitive quotations must be submitted with the request, or the absence of bidding must be adequately justified.
C. Any equipment purchased as a result of this Agreement is subject to the following:
The CONSULTANT shall maintain an inventory of all nonexpendablc property.
Nonexpendable property is defined as having a useful life of at least two years and an acquisition cost of $5,000.00 or more. If the purchased equipment needs replacement and is sold or traded in, the CITY shall receive a proper refund or credit at the conclusion of the Agreement. lf the Agreement is terminated, the CONSULTANT may either keep the equipment and credit the CITY in an amount equal to its fair market value, or sell such equipment at the best price obtainable at a public or private sale, in accordance with established CITY procedures; and credit the CfTY in an amount equal to the sale price. If the CONSULTANT elects to keep the equipment, fair market value shall be determined at the CONSULTANT'S expense, on the basis of a competent independent appraisal of such equipment. Appraisals shall be obtained from an appraiser mutually agreeable to by the CiTY and the CONSULTANT, if it is determined to sell the equipment, the terms and conditions of such sale must be approved in advance by the CITY.
D. All subcontracts in excess of $25,000.00 shall contain the above provisions.
4. ARTICLE XXVI- DEBARMENT AND SUSPENSION CERTIFICATION A. The CONSULTANT'S signature affixed herein, shall constitute a certification under penalty ofpe 1jury w1der the laws of the State of California, that the CONSULTANT has complied with Title 49, Code of Federal Regulations, Part 29, Debarment and Suspension Certificate, which certifies that he/she or any person associated therewith in the capacity of owner, partner, director, officer, or manager, is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency; has not been suspended, debarred, voluntarily excluded, or determined ineligible by any federal agency within the past three (3) years; does not have a proposed debarment pending; and has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent j urisdiction in any matter involving fraud or official misconduct within the past three (3) years. Any exceptions to this certification must be disclosed to the CITY.
B. Exceptions will not necessarily result in denial or recommendation for award, but will be considered in determining CONSULTANT responsibility. Disclosures must indicate to whom exceptions apply, initiating agency, and dates of action.
5. ARTICLE XXIX- REBATES, KICKBACKS OR OTHER UNLAWFUL
CONSJDERA TJON
The CONSULTANT warrants that this Agreement was not obtained or secured through rebates, kickbacks or other unlawful consideration, either promised or paid to any ClTY Attachment 2
employee. For breach or violation of this warranty, CITY shall have the right in its discretion; to terminate the Agreement without liability, to pay only for the value of the work actually performed; or to deduct from the contract price; or otherwise recover the full amount of such rebate, kickback or other unlawful consideration.
6. ARTICLE XXX- PROHIBITIO N OF EXPENDING LOCAL AGENCY,
STATE OR FEDERA L FUNDS FOR LOBBYI NG
A. The CONSULTANT certifies to the best of his or her knowledge the belief that:
I . No state, federal or local agency appropriated funds have been paid or will be paid by-or-on behalf of the CONSULT /\NT to a ny person for influencing or attempting to influence an officer or employee of any state or federal agency; a member of the State Legislature o r United States Congress; an officer or employee of the Legislature or Congress; or any employee or a member of the Legislature or Congress, in co1mcction with the awarding of any s tate or federal contract; the making of any state or federal grant; the making of any state or federal loan; the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any state or federal contract, grant, loan, or cooperative agreement.
2. If any funds other than federal appropriated funds have been paid, or will be paid to any person for innuencing or attempting to influence an officer or employee of any federal agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress; in connection with this federal contract, grant, loan, or cooperative agreement; the CONSULTANT shall complete and submit Standard Form - LLL, "Disclosure Form to Report Lobbying", in accordance with its instruction.
B. This certification is a material representation of the fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 3 1, US Code. Any person who fails to file the required certification shall be subject to a civil penalty of no less than $ 10,000.00 and not more than $100,000.00 for each such failure.
C. The CONSULTANT also agrees by signing this document that he or she s hall require that the language of this certification be included in all lower tier subcontracts which exceed $100,000.00, and that all such sub-recipients shall certify and disclose accordingly.
Attachment 2
Local Assista nce Procedures Ma nua l
Loca l Agency Pl'opo scr UDBE Co mmitment (Consutl!lllt Ct111lrncts)
LOCAL AGENCY PROPOSER UDBE COMM ITMENT (CONSU LTANT CONT RACTS) NOTE: PLEASE REFER TO INSTRUCTIONS ON THE REV ERSE SIDE OF THIS FORM LOCAL AGENCY: City of Sunnyvale LOCATION: Fair Oaks OH, Sunnyvale, CA PROJECT DESCRIPTION: Fair Oaks Overhead Bridge Rehabilitation Project PROPOSAL DATE: A[2ril 9, 2012
PROPOSER'S NAME: Biggs Cardosa Associates, Inc.
CONTRACT UDBE GOAL(%): 6.9%
WORK DESCRIPTION OR SERVICES TO BE UDBE CERT NO.
ITEM NO. SUBCONTRACTED (or contracted if AND EXPIRATION the proposer is u UDBE) DATE
Various Geotechnical 020259- 04/01/2014
2360 Oumo Dr .. Ste.
Various Electrical 032464 - 10/01/2014 - - 4 01 Patrick llonry Dr. Bldg 1 For Local Agency to Comp lete:
Local Agency l'roposot Number:
Fcdernt-A id Project Number:
Federal Share:
Proposal Dote:
Local Agency certifies that the UDBE certifications hnve been verified and all information is complete and accurate/unless noted otherwise.
Pr·int Numc Signnture Onte
Local Agcnc Rcprcsentlllive
(Area Code) Telephone Number:
Distrib uti on: (I) Original · Loco! agency Iiles
LPP 09-02
NAME Or EACII UDilE PERCENT
(Must be certified ot the time PARTICII'A TION
proposals ore due. include UDBE or EACII UD13E
address nnd phone number)
Parikh Consultants, Inc 5.66%
A, San Joso, CA 95131 (408.452.9000)
Alliance Engineering Consultants 2.63%
. Santa Claro. CA 95054 (408.970.986)
Total Claimed UDBE
Commitment 8.29 %
~17~~
Signature of Proposer
7/19/12 408.296.5515
Date (Area Code) Tel. No.
Roy M. Schnabe l, Principal
l'crson to Contacl (I' lease Typo or l'l'int)
Locnl Agency l'roposcr UOBE Commilmcnl (Con<ullnnl C:onlrucls) (Rev 6127109)
Pagc t0-73
July 3 1, 2009
Attachment 2
Local Assistance Procedures Manual
Local Agency Proposer UDBE Commitment (Consultant Contracts)
INSTRUCTIONS- LOCAL AGENCY PROPOSER UDBE COMMITMENT
(CONSULT ANT CONTRACTS)
I ALL PROPOSERS:
PLEASE NOTE: It is the proposer 's responsibility to verify that the UDBE(s) falls into one of the following groups in order to count towards the UDBE contract goal: 1) African Americans; 2) Asian~ Pacific Americans; 3) Native Americans; 4) Women. This information must be submitted with your proposal. Failure to submit the required UDBE commitment will be grounds for finding the proJ>Osal nonresponsive.
I
A "UDBE" is a finn meeting t.he definition of a DBE as specified in 49 CFR and is one of the following groups:
African Americans, Native Americans, Asian-Pacific Americans, or Women.
I
The form requires specific information regarding the consultant contract: Local Agency, Location, Project Description, Proposal Date, Proposer's Name, and Contract UDBE Goal.
The form has a column for the Work Item Number and Description or Services to be subcontracted to UDBEs (or performed if the proposer is a UDBE). The UDBE prime contractors shall indicate all work to be performed by UDBEs including work to be performed by its own forces, if a UDBE. The UDBE shall provide a certification number to the Consultant and notify the Consultant in writing with the date of decertification if their status should change during the course of the contract. Enter UDB E prime consultant and subconsultant certification numbers. The form has a column for the Names of certified UDBEs to perform the work (must be ccrti fied on the date proposals are due and include UDBE address and phone number).
There is a column for the percent participation of each UDBE. Enter the Total Claimed UDBE Participation percentage of items of work submitted with proposal pursuant to the Special Provisions. (lf I 00% of item is not to be performed or furnished by the UDBE, describe exact portion of time to be performed or furnished by the UDBE.) See "Notice to Proposers Disadvantaged Business Enterprise Information," (Exhibit 10-1) to determine how to count the participation ofUD BE firms. Note: If the proposer has not met the contract goal, the local agency must evaluate the proposer's good faith efforts to meet the goal in order to be considered for award of the contract.
I
Exhibit 10-0 1 must be signed and dated by the consultant submitting the proposal. Also list a phone number in the space provided and print the name of the person to contact.
For the Successful Proposer only, local agencies should complete the Proposal Number, Federal aid Project Number, Federal Share, and Proposal Date fields and verify that all information is complete and accurate before filing.
July 31,2009 LPP 09~02
Attachment 2