City Council
City of Sunnyvale
Notice and Agenda
Online and Council Chambers, City Hall,
456 W. Olive Ave., Sunnyvale, CA 94086
5:00 PMTuesday, October 10, 2023
Special Meeting: Closed Session - 5 PM | Special Meeting: Study Session - 5:30 PM | Regular Meeting - 7 PM
Meeting online link: https://sunnyvale-ca-gov.zoom.us/j/96111580540 Public Participation
• In-person participation: You may provide public comment by filling out a speaker card (optional) and giving it to the City Clerk.
• Online participation: You may provide audio public comment by connecting to the meeting online or by telephone. Use the Raise Hand feature to request to speak (*9 on a telephone):
Meeting online link: https://sunnyvale-ca-gov.zoom.us/j/96111580540 Meeting call-in telephone number: 833-548-0276 | Meeting ID: 961 1158 0540 (*9 to request to speak | *6 to unmute/mute)
• Watch the City Council meeting at http://youtube.com/SunnyvaleMeetings or on television over Comcast Channel 15, AT&T Channel 99
• Submit written comments to the City Council no later than 4 hours prior to the meeting start to [email protected] or by mail to:
City Clerk, 456 W. Olive Ave., Sunnyvale, CA 94086
• Review recordings of this meeting and past meetings at https://sunnyvaleca.legistar.com/calendar.aspx or
http://youtube.com/SunnyvaleMeetings
Accessibility/Americans with Disabilities Act (ADA) Notice Pursuant to the Americans with Disabilities Act (ADA), if you need special assistance to provide public comment, or for other special assistance; please contact the City at least 48 hours prior to the meeting to enable the City to make
October 10, 2023City Council Notice and Agenda
reasonable arrangements to ensure accessibility to this meeting. The Office of the City Clerk may be reached at 408-730-7483 or [email protected] (28 CFR 35.160 (b) (1)).
5 P.M. SPECIAL COUNCIL MEETING (Closed Session)
Call to Order
Call to Order in the Council Chambers (Open to the Public) Roll Call
Public Comment
The public may provide comments regarding the Closed Session item(s). If you wish to address the Council, please refer to the notice at the beginning of this agenda. Closed Sessions are not open to the public.
Convene to Closed Session
Convene to Closed Session in the Council Conference Room (Closed to the Public).
Closed Session Held Pursuant to Paragraph (1) of Subdivision (d) of California Government Code Section 54956.9:
CONFERENCE WITH LEGAL COUNSEL-EXISTING
LITIGATION Name of Case: Emerencita Marcelo v. Emilio
Guerra, City of Sunnyvale, Santa Clara County Superior
Court, Case No. 21CV390970
23-0916A
Adjourn Special Meeting
5:30 P.M. SPECIAL COUNCIL MEETING (Study Session)
Call to Order
Call to Order in the Council Chambers
Roll Call
Study Session
The public may provide comments regarding the Study Session item(s). If you wish to address the Council, please refer to the notice at the beginning of this agenda.
October 10, 2023City Council Notice and Agenda
Climate Action Playbook: Game Plan 202823-0821B
Adjourn Special Meeting
7 P.M. COUNCIL MEETING
Pursuant to Council Policy, City Council will not begin consideration of any agenda item after 11:30 p.m. without a vote. Any item on the agenda which must be continued due to the late hour shall be continued to a date certain. Information provided herein is subject to change from date of printing of the agenda to the date of the meeting.
CALL TO ORDER
Call to Order in the Council Chambers
SALUTE TO THE FLAG
ROLL CALL
CLOSED SESSION REPORT
SPECIAL ORDER OF THE DAY
Breast Cancer Awareness Month23-0382C
National Friends of the Library Week23-0388D
Freedom from Workplace Bullies Week23-0386E
Cybersecurity Awareness Month23-0387F
ORAL COMMUNICATIONS
This category provides an opportunity for members of the public to address the City Council on items not listed on the agenda and is limited to 15 minutes (may be extended or continued after the public hearings/general business section of the agenda at the discretion of the Mayor) with a maximum of up to three minutes per speaker. Please note the Brown Act (Open Meeting Law) does not allow the Council to take action on an item not listed on the agenda. If you wish to address the Council, please refer to the notice at the beginning of this agenda. Individuals are limited to one appearance during this section.
CONSENT CALENDAR
October 10, 2023City Council Notice and Agenda
All matters listed on the consent calendar are considered to be routine and will be acted upon by one motion. There will be no separate discussion of these items. If a member of the public would like a consent calendar item pulled and discussed separately, please refer to the notice at the beginning of this agenda.
Approve City Council Meeting Minutes of September 26, 202323-08931.A Recommendation: Approve the City Council Meeting Minutes of September 26, 2023 as submitted.
Approve the List(s) of Claims and Bills Approved for Payment by the City Manager
23-02791.B
Recommendation: Approve the list(s) of claims and bills.
Adopt the City’s Investment Policy (Council Policy 7.1.2) for Fiscal Year 2023/24 and Receive the Annual Performance
Report for Fiscal Year 2022/23
23-01861.C
Recommendation: Adopt the City's Investment Policy for FY 2023/24 (Council Policy 7.1.2) and receive the Annual Performance Report for Fiscal Year 2022/23.
Award of Contract to Chrisp Company for Sunnyvale Bicycle, Pedestrian and Safe Routes to School Safety Improvements Re-Bid, Finding of California Environmental Quality Act (CEQA) Exemption Pursuant to CEQA Guidelines Section
15301(c), and Approval of Budget Modification No. 6 in the Amount of $189,827 (PW24-01)
23-08651.D
Recommendation: Take the following actions:
- Award a contract in substantially the same for as Attachment 2 to the report in the amount of $1,899,842.50 to Chrisp Company;
- Approve a 10% construction contingency in the amount of $189,984.30;
- Authorize the City Manager to execute the contract when all necessary conditions have been met;
- Make a finding of a categorical exemption from the California Environmental Quality Act (CEQA) pursuant to CEQA
Guidelines Section 15301(c); and
- Approve Budget Modification No. 6 in the amount of
$189,827.
October 10, 2023City Council Notice and Agenda
Award of Contract to FBD Vanguard Construction, Inc. in the Amount of $3,890,821 for SNAIL Neighborhood Improvements and Finding of California Environmental Quality Act (CEQA) Categorical Exemption Pursuant to CEQA Guidelines Section 15302(c) (PW23-15)
23-09011.E
Recommendation: Take the following actions:
- Award a contract in substantially the same form as
Attachment 2 to the report in the amount of $3,890,821 to FBD Vanguard Construction, Inc.;
- Approve a 10% construction contingency in the amount of $389,082;
- Authorize the City Manager to execute the contract when all necessary conditions have been met; and
- Make a finding of a categorical exemption from the California Environmental Quality Act (CEQA) pursuant to CEQA
Guidelines Section 15301(c).
PUBLIC HEARINGS/GENERAL BUSINESS
If you wish to speak to a public hearing/general business item, please refer to notice at the beginning of this agenda. Each speaker is limited to a maximum of three minutes. For land-use items, applicants are limited to a maximum of 10 minutes for opening comments and 5 minutes for closing comments.
Award of a Contract to Page & Turnbull, Inc. to Evaluate Options for the Long-Term Operation and Maintenance of
Orchard Heritage Park and Review Proposed Expansion of the Sunnyvale Historical Society and Museum (F19-211) and
Approve Budget Modification No. 6 in the Amount of $74,738 23-08912
Recommendation: Staff recommends Alternative 1 to take the following actions:
- Award a contract in substantially the same form as
Attachment 1 to the report in an amount not-to-exceed
$404,513 to Page & Turnbull, Inc.;
- Authorize the City Manager to execute the contract when all necessary conditions have been met;
- Approve a 5% contract contingency in the amount of $20,225 and
- Approve Budget Modification No. 6 in the amount of $74,738.
October 10, 2023City Council Notice and Agenda
COUNCILMEMBERS REPORTS ON ACTIVITIES FROM INTERGOVERNMENTAL
COMMITTEE ASSIGNMENTS
NON-AGENDA ITEMS & COMMENTS
-Council
-City Manager
INFORMATION ONLY REPORTS/ITEMS
Visit http://Sunnyvale.ca.gov/TCMAC to view the Tentative Council Meeting Agenda Calendar (TCMAC) online. The TCMAC is updated each Thursday afternoon.
Tentative Council Meeting Agenda Calendar23-0894
Board/Commission Meeting Minutes23-0895
Information/Action Items23-0896
Council Advocacy Letters23-0961
Board/Commission Resignations (Information Only)23-0956
ADJOURNMENT
NOTICE TO THE PUBLIC
The agenda reports to council (RTCs) may be viewed on the City’s website at sunnyvale.ca.gov after 7 p.m. on Thursdays or at the NOVA Workforce Services reception desk located on the first floor of City Hall at 456 W. Olive Avenue, during normal business hours, prior to Tuesday City Council meetings. Any agenda related writings or documents distributed to members of the City of Sunnyvale City Council regarding any open session item on this agenda will be made available for public inspection in the Office of the City Clerk located on the fourth floor of City Hall at 456 W. Olive Avenue, during normal business hours and in the Council Chambers on the evening of the Council Meeting, pursuant to Government Code §54957.5. Please contact the Office of the City Clerk at 408-730-7483 for specific questions regarding the agenda.
PLEASE TAKE NOTICE that if you file a lawsuit challenging any final decision on any public hearing item listed in this agenda, the issues in the lawsuit may be
October 10, 2023City Council Notice and Agenda
limited to the issues which were raised at the public hearing or presented in writing to the Office of the City Clerk at or before the public hearing.
PLEASE TAKE FURTHER NOTICE that Code of Civil Procedure section 1094.6 imposes a 90-day deadline for the filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure 1094.5.
Planning a presentation for a City Council meeting?
To help you prepare and deliver your public comments, please review the "Making Public Comments During City Council or Planning Commission Meetings" available at http://Sunnyvale.ca.gov/PublicComments
Planning to provide materials to Council?
If you wish to provide the City Council with copies of your presentation materials, please provide 12 copies of the materials to the Office of the City Clerk. The City Clerk will distribute your items to the Council.
Upcoming Meetings
Visit https://sunnyvaleca.legistar.com for upcoming Council, board and commission meeting information.