TASK B2: CONCEPTUAL DESIGN TASK C: BALLOT PREPARATION
SEPTEMBER OCTOBER NOVEMBER DECEMBER
SUNNYVALE CIVIC CENTER PHASE 2 PLANNING - MAIN LIBRARY
HOLIDAY
HOLIDAY
COMMUNITY ENGAGEMENT WORK PLAN
JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST
HOLIDAY
HOLIDAY
18 OCTOBER 2023
PMT
EXTENDED
PMT
TECHNICAL
MEETINGS
BOARD OF
TRUSTEES
PARKS & REC.
COMMISSION
COMMUNITY
CITY COUNCIL
DELIVERABLES
EPMT
-Agenda TBD
TBD
EPMT
-Agenda TBD
TBD
EPMT
-Agenda TBD
TBD
EPMT
-Agenda TBD
TBD
EPMT
-Review Community
Engagement Boards
& Engagement Plan
/ Events
TASK 0: MOBILIZATION TASK A: NEEDS STUDY
CITY COUNCIL
Engagement Memo
TASK B1: CONCEPTUAL DESIGN
PMT
-Intro / Scheduling
-Community
Engagement
09/20
10/24
LIBRARY BOARD
WORKSHOP
-Project Overview
-Task A: Needs Study
-Engagement Progress
Report
12/04
CITY COUNCIL
Study Session
-Update on Engagement
& Needs Study
01/09
10/16
PMT
-Engagement Plan
-Civic Center
Masterplan
10/30
PMT
-Community
Engagement
-Needs Study /
Program
10/17
PMT
-Program
-Limits of Work
-Community
Engagement Plan
10/03
PMT
-Agenda TBD
11/14
PMT
-Agenda TBD
11/28
PMT
-Agenda TBD
12/12
PMT
-Agenda TBD
01/09
PMT
-Agenda TBD
01/23
PMT
-Agenda TBD
02/06
PMT
-Agenda TBD
02/20
PMT
-Agenda TBD
03/05
PMT
-Agenda TBD
03/19
PMT
-Agenda TBD
04/02
PMT
-Agenda TBD
04/16
EPMT
-Agenda TBD
12/07
JOINT LIBRARY BOARD
+ PARKS & RECREATION
COMMISSION WORKSHOP
AGENDA
-TBD
03/04
TECHNICAL MTG
TBD
-Agenda TBD
TECHNICAL MTG
PLANNING / BLDG
-Agenda TBD
EPMT
-Agenda TBD
TBD
NEEDS STUDY
BUILDING BUBBLES
PRELIMINARY BUDGETS
PROJECT MANAGEMENT TEAM
EXTENDED PROJECT MANAGEMENT TEAM
PARKS + REC. COMMISSION WORKSHOP
COMMUNITY ENGAGEMENT ROUNDS
CITY COUNCIL
PROCESS DIAGRAM LEGEND TECHNICAL MEETING - LIBRARY
TECHNICAL MEETING - BLDG/ PLANNING
LIBRARY BOARD OF TRUSTEES WORKSHOP
CITY COUNCIL
Study Session
-Update on Conceptual
Design Options
TBD
TECHNICAL MTG
PLANNING / BLDG
-Agenda TBD
TBDTBDTBD
TECHNICAL MTG
TBD
-Agenda TBD
TBD
TECHNICAL MTG
LIBRARY
-Programming: space
needs & priorities
10/30
-COMMUNITY SURVEY
-MONTHLY WEBSITE POSTS
-ENGAGEMENT KIOSKS
-TRIANNUAL ARTICLES
THREE DESIGN OPTIONS:
DRAFT BUILDING
PROGRAM
ONLINE SURVEY
-Brief Project Overview
-Future Library
Priorities
POP-UP STAFFED
-Consultant led : up
to four, located at large
community events
POP-UP STAFFED
-Staff led: Additional
Library & Recreation Kiosks
-Local schools
SELF-SERVE
KIOSKS
-At Library &
Recreation Center
COMMUNITY ENGAGEMENT ROUND 1
PARKS & RECREATION
COMM. WORKSHOP
-Project Overview
-Task A: Needs Study
-Engagement Progress
Report
12/13
ONLINE
SURVEY
POP-UP
STAFFED
-Consultant led
POP-UP
STAFFED
-Staff led
SELF-SERVE
KIOSKS
COMMUNITY ENGAGEMENT ROUND 2
PMT
-Agenda TBD
04/30
PMT
-Agenda TBD
05/14
PMT
-Agenda TBD
05/28
PMT
-Agenda TBD
06/11
PMT
-Agenda TBD
06/25
PMT
-Agenda TBD
07/09
PMT
-Agenda TBD
07/23
PMT
-Agenda TBD
08/06
CITY COUNCIL
Action: Ballot
Decision
-Agenda TBD
07/09 or
07/23
CITY COUNCIL
Action
-Select Preferred Design
Option
05/21
ONLINE
SURVEY
POP-UP
STAFFED
-Consultant led
POP-UP
STAFFED
-Staff led
SELF-SERVE
KIOSKS
COMMUNITY ENGAGEMENT ROUND 3
ESTIMATES
ARCHITECTURAL
CONCEPTS:
BALLOT PREPARATION
MATERIALS
JOINT LIBRARY BOARD
+ PARKS & RECREATION
COMMISSION WORKSHOP
AGENDA
-TBD
05/07
Attachment 1