City Council
City of Sunnyvale
Notice and Agenda
Online and Council Chambers, City Hall,
456 W. Olive Ave., Sunnyvale, CA 94086
5:00 PMTuesday, November 14, 2023
Special Meeting: Closed Session - 5 PM | Special Meeting: Study Session - 6 PM | Regular Meeting - 7 PM
Meeting online link: https://sunnyvale-ca-gov.zoom.us/j/96111580540 Public Participation
• In-person participation: You may provide public comment by filling out a speaker card (optional) and giving it to the City Clerk.
• Online participation: You may provide audio public comment by connecting to the meeting online or by telephone. Use the Raise Hand feature to request to speak (*9 on a telephone):
Meeting online link: https://sunnyvale-ca-gov.zoom.us/j/96111580540 Meeting call-in telephone number: 833-548-0276 | Meeting ID: 961 1158 0540 (*9 to request to speak | *6 to unmute/mute)
• Watch the City Council meeting at http://youtube.com/SunnyvaleMeetings or on television over Comcast Channel 15, AT&T Channel 99
• Submit written comments to the City Council no later than 4 hours prior to the meeting start to [email protected] or by mail to:
City Clerk, 456 W. Olive Ave., Sunnyvale, CA 94086
• Review recordings of this meeting and past meetings at https://sunnyvaleca.legistar.com/calendar.aspx or
http://youtube.com/SunnyvaleMeetings
Accessibility/Americans with Disabilities Act (ADA) Notice Pursuant to the Americans with Disabilities Act (ADA), if you need special assistance to provide public comment, or for other special assistance; please contact the City at least 48 hours prior to the meeting to enable the City to make
November 14, 2023City Council Notice and Agenda
reasonable arrangements to ensure accessibility to this meeting. The Office of the City Clerk may be reached at 408-730-7483 or [email protected] (28 CFR 35.160 (b) (1)).
5 P.M. SPECIAL COUNCIL MEETING (Closed Session)
Call to Order
Call to Order in the Council Chambers (Open to the Public).
Roll Call
Public Comment
The public may provide comments regarding the Closed Session item(s). If you wish to address the Council, please refer to the notice at the beginning of this agenda. Closed Sessions are not open to the public.
Convene to Closed Session
Convene to Closed Session in the Council Conference Room (Closed to the Public).
Closed Session Held Pursuant to California Government Code Section 54957:
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Manager and City Attorney
23-0813A
Adjourn Special Meeting
6 P.M. SPECIAL COUNCIL MEETING (Study Session)
Call to Order
Call to Order in the Council Chambers
Roll Call
Study Session
The public may provide comments regarding the Study Session item(s). If you wish to address the Council, please refer to the notice at the beginning of this agenda.
Joint Meeting of City Council with Board and Commission Chairs and Vice Chairs to Review and Improve Overall
23-0066B
November 14, 2023City Council Notice and Agenda
Effectiveness of Commission Meetings
Adjourn Special Meeting
7 P.M. COUNCIL MEETING
Pursuant to Council Policy, City Council will not begin consideration of any agenda item after 11:30 p.m. without a vote. Any item on the agenda which must be continued due to the late hour shall be continued to a date certain. Information provided herein is subject to change from date of printing of the agenda to the date of the meeting.
CALL TO ORDER
Call to Order in the Council Chambers
SALUTE TO THE FLAG
ROLL CALL
CLOSED SESSION REPORT
SPECIAL ORDER OF THE DAY
Small Business Saturday23-0391C
Sunnyvale Stands United Against Hate Week23-0390D
PRESENTATIONS
Overview of HomeFirst Services and Operations by HomeFirst Chief Executive Officer Andrea Urton
23-1015E
ORAL COMMUNICATIONS
This category provides an opportunity for members of the public to address the City Council on items not listed on the agenda and is limited to 15 minutes (may be extended or continued after the public hearings/general business section of the agenda at the discretion of the Mayor) with a maximum of up to three minutes per speaker. Please note the Brown Act (Open Meeting Law) does not allow the Council to take action on an item not listed on the agenda. If you wish to address the Council, please refer to the notice at the beginning of this agenda. Individuals are limited to one appearance during this section.
November 14, 2023City Council Notice and Agenda
CONSENT CALENDAR
All matters listed on the consent calendar are considered to be routine and will be acted upon by one motion. There will be no separate discussion of these items. If a member of the public would like a consent calendar item pulled and discussed separately, please refer to the notice at the beginning of this agenda.
Approve City Council Meeting Minutes of October 10, 202323-00591.A Recommendation: Approve the City Council Meeting Minutes of October 10, 2023 as submitted.
Approve City Council Meeting Minutes of October 24, 202323-00631.B Recommendation: Approve the City Council Meeting Minutes of October 24, 2023 as submitted.
Approve City Council Meeting Minutes of November 6, 2023 (Board and Commission Interviews)
23-01611.C
Recommendation: Approve the City Council Meeting Minutes of November 6, 2023 as submitted.
Approve the List(s) of Claims and Bills Approved for Payment by the City Manager
23-02811.D
Recommendation: Approve the list(s) of claims and bills.
Approve Budget Modification No. 7 to Appropriate up to
$192,174 of Bay Area Urban Areas Security Initiative (UASI) Grant Funds for Cyber Security Improvements
23-09661.E
Recommendation: Approve Budget Modification No. 7 to appropriate Bay Area Urban Areas Security Initiative (UASI) funds in the amount of $192,174 for Cyber Security Improvements.
Award of Contract to Spencon Construction, Inc. in the Amount of $2,989,550 for Concrete Sidewalk, Curb, Gutter, and
Driveway Approaches and Finding of California Environmental Quality Act (CEQA) Categorical Exemption Pursuant to CEQA Guidelines Section 15301(c) (PW24-03)
23-09791.F
November 14, 2023City Council Notice and Agenda
Recommendation: Take the following action:
- Award a contract in substantially the same form as
Attachment 2 to the report in the amount of $2,989,550 to Spencon Construction, Inc. of San Ramon, CA;
- Make a finding of categorical exemption from the California Environmental Quality Act (CEQA) pursuant to CEQA
Guidelines Section 15301(c);
- Authorize the City Manager to execute the contract when all necessary conditions have been met; and
- Approve a 10% contingency in the amount of $298,955.
Award of Contract in the Amount of $272,963 to St. Francis Electric, LLC to Supply and Install Batteries for the Traffic Signal Battery Back-Up System Traffic and Finding of
California Environmental Quality Act (CEQA) Categorical Exemption Pursuant to CEQA Guidelines Section 15301(c)
23-09961.G
Recommendation: - Award a contract in substantially the same form as Attachment 2 to the report in the amount of $272,963 to St.
Francis Electric, LLC of San Leandro, CA;
- Authorize the City Manager to execute the contract when all necessary conditions have been met; and
- Make a finding that the action is exempt under the California Environmental Quality Act (CEQA) pursuant to CEQA
Guidelines Section 15301 (c).
Award of Contract to O’Grady Paving, Inc. in the Amount of $5,078,120.30 for Pavement Rehabilitation 2023 - SB1 and Finding of California Environmental Quality Act (CEQA)
Categorical Exemption Pursuant to CEQA Guidelines Section 15301(c) (PW24-06)
23-10041.H
November 14, 2023City Council Notice and Agenda
Recommendation: Take the following action:
- Award a contract in substantially the same form as
Attachment 3 to the report in the amount of $5,078,120.30 to O'Grady Paving, Inc. of Mountain View, CA;
- Make a finding of categorical exemption from the California Environmental Quality Act (CEQA) pursuant to CEQA
Guidelines Section 15301(c);
- Authorize the City Manager to execute the contract when all necessary conditions have been met; and
- Approve a 10% contingency in the amount of $507,812.
Authorize amending an Existing Contract in the Amount of $240,000 with AgreeYa Solutions, Inc. for On-Call Temporary Staffing for IT (F23-1018)
23-10181.I
Recommendation: Authorize the City Manager to execute the Second Amendment to the existing contract with AgreeYa Solutions Inc., in substantially the same form as Attachment 1 to the report, increasing the not-to-exceed amount by $230,000 for a new not-to-exceed total amount of $470,000, subject to available budget, and provided pricing and services remain acceptable to the City.
Approve Extension of the Peery Park Rides Shuttle Program Funding Agreement with Valley Transportation Authority
23-00581.J
Recommendation: Approve the extension of the Peery Parks Rides Shuttle Program Funding Agreement with Valley Transportation
Authority and authorize the City Manager to execute the First Amendment to the Funding Agreement in substantially the same form as Attachment 1 to the report and any related documents.
Adopt a Resolution Approving the City Council Regular
Meeting Calendar for 2024 Through February 2025
23-01771.K
Recommendation: Alternative 1: Adopt a Resolution approving the City Council Regular Meeting Calendar for 2024 through February 2025 as submitted.
PUBLIC HEARINGS/GENERAL BUSINESS
If you wish to speak to a public hearing/general business item, please refer to
November 14, 2023City Council Notice and Agenda
notice at the beginning of this agenda. Each speaker is limited to a maximum of three minutes. For land-use items, applicants are limited to a maximum of 10 minutes for opening comments and 5 minutes for closing comments.
Approve Art in Private Development Project - Hunter
Properties/Cityline, Titled Dropping the Ball
23-10382
Recommendation: Alternative 1: Approve Art in Private Development Project - Hunter Properties/Cityline, titled Dropping the Ball (Phase 2, Artwork 2 of 4).
Proposed Project: General Plan Amendment Initiation to
consider amending the General Plan land use designation from Low Density Residential to Low-Medium Density
Residential
Location: 781 S. Wolfe Road (APN: 211-05-009)
File #: PLNG-2023-0521
Zoning: R-0 (Low Density Residential)
Applicant/Owner: California Communities, LLC (applicant) / Yamaoka Larry K Trustee (owner)
Environmental Review: The project is exempt from the
California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378(a)
Project Planner: George Schroeder, (408) 730-7443,
[email protected]
23-09933
Recommendation: Alternatives 1 and 4: (1) Initiate a General Plan Amendment Study to analyze amending the General Plan land use
designation from Low Density Residential to Low-Medium
Density Residential at 781 S. Wolfe Road, pursuant to the Applicant's request and find that the Action is Exempt from CEQA pursuant to CEQA Guidelines Section 15378(a); and (4) Commence the General Plan Amendment (GPA) study after
completion of the GPA study at 1313 S. Wolfe Road (Planning File No. 2022-7146).
Approve Amendments to Council Policy 7.3.10 (Vice Mayor Selection) to Remove the Electronic Voting Requirement
23-10174
Recommendation: Staff makes no recommendation. This report is being presented to City Council to facilitate discussion at the public hearing and for Council to consider various options related to Council Policy 7.3.10 (Vice Mayor Selection).
November 14, 2023City Council Notice and Agenda
Appoint Applicants to the Heritage Preservation Commission, and Housing and Human Services Commission
23-00625
Recommendation: Staff makes no recommendation.
COUNCILMEMBERS REPORTS ON ACTIVITIES FROM INTERGOVERNMENTAL
COMMITTEE ASSIGNMENTS
NON-AGENDA ITEMS & COMMENTS
-Council
Colleagues Memorandum: Real Property Transfer Tax (RPTT)23-1039F -City Manager
INFORMATION ONLY REPORTS/ITEMS
Visit http://Sunnyvale.ca.gov/TCMAC to view the Tentative Council Meeting Agenda Calendar (TCMAC) online. The TCMAC is updated each Thursday afternoon.
Tentative Council Meeting Agenda Calendar23-0987
Board/Commission Meeting Minutes23-0988
Information/Action Items23-0989
ADJOURNMENT
NOTICE TO THE PUBLIC
The agenda reports to council (RTCs) may be viewed on the City’s website at sunnyvale.ca.gov after 7 p.m. on Thursdays or at the NOVA Workforce Services reception desk located on the first floor of City Hall at 456 W. Olive Avenue, during normal business hours, prior to Tuesday City Council meetings. Any agenda related writings or documents distributed to members of the City of Sunnyvale City Council regarding any open session item on this agenda will be made available for public inspection in the Office of the City Clerk located on the fourth floor of City Hall at 456 W. Olive Avenue, during normal business hours and in the Council Chambers on the evening of the Council Meeting, pursuant to Government Code §54957.5. Please contact the Office of the City Clerk at 408-730-7483 for specific questions regarding the agenda.
November 14, 2023City Council Notice and Agenda
PLEASE TAKE NOTICE that if you file a lawsuit challenging any final decision on any public hearing item listed in this agenda, the issues in the lawsuit may be limited to the issues which were raised at the public hearing or presented in writing to the Office of the City Clerk at or before the public hearing.
PLEASE TAKE FURTHER NOTICE that Code of Civil Procedure section 1094.6 imposes a 90-day deadline for the filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure 1094.5.
Planning a presentation for a City Council meeting?
To help you prepare and deliver your public comments, please review the "Making Public Comments During City Council or Planning Commission Meetings" available at http://Sunnyvale.ca.gov/PublicComments
Planning to provide materials to Council?
If you wish to provide the City Council with copies of your presentation materials, please provide 12 copies of the materials to the Office of the City Clerk. The City Clerk will distribute your items to the Council.
Upcoming Meetings
Visit https://sunnyvaleca.legistar.com for upcoming Council, board and commission meeting information.