Award of Construction Contract, Approve a Budget
Modification and Adopt the Mitigated Negative Declaration and Mitigation, Monitoring and Reporting Program
May 21, 2024
Lakewood Branch Library and
Learning Center
2City of Sunnyvale – Lakewood Branch Library and Learning Center Construction Contract – May 2024 • Project started in 2013
• Lakewood neighborhood identified for
Branch Library
• Final location on SSD property
• Partnership with
Sunnyvale School District
Fremont Union High School District
City of Sunnyvale
Community (Series of outreach meetings)
.
Project Background
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3City of Sunnyvale – Lakewood Branch Library and Learning Center Construction Contract – May 2024 • Substantially the same as the
approved conceptual plan
• Highlights:
Building Size: 22,771 SF
Flexible learning center space
Partner program rooms
After hours book pickup area
Outdoor patio off children’s area
Maker Space
LEED Gold Equivalent
Final Design
4City of Sunnyvale – Lakewood Branch Library and Learning Center Construction Contract – May 2024 • Construction Budget: $22,770,380
• Challenges:
Rapid cost escalation
Unexpected Infrastructure Upgrades
(Water Main, Storm Drain)
PG&E costs
• Strategies:
Value Design/Engineering
Additive Alternate Bid Items
Additional Outside Funding
Design Phase Cost Estimates
5City of Sunnyvale – Lakewood Branch Library and Learning Center Construction Contract – May 2024 • Seven Bids Received on
March 28, 2024
• Engineer’s Estimate:
W/ Add Alts: $25,460,000.00
• Lowest Bid:
Bobo Construction, Inc.
Base Bid: $22,527,824.25
5 Add Alts: $651,000.00
W/ Add Alts: $23,178,824.25
Construction Bidding
6City of Sunnyvale – Lakewood Branch Library and Learning Center Construction Contract – May 2024 • City Council may choose to award none of them, any of the items individually, or all of them.
• Additive Alternate bid items provide flexibility to reduce the amount of budget modification needed.
• Base Bid includes the size, features and programing committed to in the agreement with the partners.
• The Additive Alternates provide increased benefit and flexibility for the facility.
Additive Alternates
7City of Sunnyvale – Lakewood Branch Library and Learning Center Construction Contract – May 2024
1. Operable Partition Wall at the Community
Room and Library Program Room
Bid Price: $185,000
If awarded, the Friends of the Sunnyvale Library
will commit an additional $190,000 to offset
costs
2. Operable Partition Wall at the FUHSD and SSD
Rooms
Bid Price: $220,000
If awarded, the school partners have agreed to
split the cost of this item three-ways with the City
Additive Alternates 1 and 2
8City of Sunnyvale – Lakewood Branch Library and Learning Center Construction Contract – May 2024
3. Infrastructure for Additional Future Electric Vehicle Chargers $64,000 Base bid includes five EV charging spaces
This item provides infrastructure to easily add more in the future
4. Outdoor trellis structure over the west courtyard $44,000 Provides shade and beautifies courtyard
5. Fenced Enclosure for the staff book delivery area: $138,000 Increases security of book delivery area for staff
Additive Alternates 3, 4 and 5
9City of Sunnyvale – Lakewood Branch Library and Learning Center Construction Contract – May 2024 Additive Alternates Bid Price Revenue
1. Operable Partition: Community Room $185,000 $190,000
2. Operable Partition: School Rooms $220,000 $161,332
3. Future Electric Vehicle Chargers $64,000 0
4. West Trellis $44,000 0
5. Staff Delivery Enclosure $138,000 0
Additive Alternates Total $651,000 $351,332
Costs and additional funding available of each item
Additive Alternate Costs and Revenues
10City of Sunnyvale – Lakewood Branch Library and Learning Center Construction Contract – May 2024 Funding Sources Amount
Friends of the Sunnyvale Library $190,000
Sunnyvale School District $80,667
Fremont Union High School District $80,667
City of Sunnyvale $2,379,995
Total Budget Modification Amount (with contingency) $2,731,329 Additional funding commitments available
Budget Modification
11City of Sunnyvale – Lakewood Branch Library and Learning Center Construction Contract – May 2024 • Initial Study and Mitigated Negative
Declaration (IS/MND)
• Public Review Period: November 8,
2023- November 28, 2023
• No Public Comments Received
• Mitigation Monitoring and Reporting
Program (MMRP)
California Environmental Quality Act (CEQA)
12City of Sunnyvale – Lakewood Branch Library and Learning Center Construction Contract – May 2024 Next Steps
Notice to
Proceed
Award
Construction
Contract
Construction Grand
Opening
• May 21, 2024 • June/July 2024 • 15-18 Months • Late 2025/Early 2026
Future upcoming items for City Council approval:
• Award Contract for Furniture
• Amend MOU to revise project boundary and increase partner contributions • Solar Power Purchase Agreement
• Public Art
13City of Sunnyvale – Lakewood Branch Library and Learning Center Construction Contract – May 2024 Recommendations
• Award a construction contract in the amount of $22,527,824.25 to Bobo Construction, Inc.;
• Award all five Additive Alternate Bid items in the contract at a cost of $651,000 for a contract total amount of $23,178,824.25; • Make the findings required by CEQA as stated in the MND and adopt the Final Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program for the project;
• Approve a Budget Modification in the amount of $2,731,329; and • Approve a 10% construction contingency in the amount of $2,317,882 Staff Recommendation