City Council
City of Sunnyvale
Notice and Agenda
Online and Council Chambers, City Hall,
456 W. Olive Ave., Sunnyvale, CA 94086
5:00 PMTuesday, June 4, 2024
Special Meeting: Study Session - 5 PM | Special Meeting: Special Order of the Day - 6:30 PM | Regular Meeting - 7 PM | Joint Meeting of City Council and Sunnyvale Financing Authority - 7 PM
Online Link: https://sunnyvale-ca-gov.zoom.us/j/96111580540 Public Participation
• In-person participation: You may provide public comment by filling out a speaker card (optional) and giving it to the City Clerk.
As a courtesy, and technology permitting, members of the public may also attend online. However, the City cannot guarantee that the public’s access to online technology will be uninterrupted, and technical difficulties may occur from time to time. Unless required by the Ralph M. Brown Act, the meeting will continue despite technical difficulties for participants using the online option.
The Mayor may determine it would be impractical to include remote public comment during Oral Communications.
• Online participation: You may provide audio public comment by connecting to the meeting online or by telephone. Use the Raise Hand feature to request to speak (*9 on a telephone):
Meeting online link: https://sunnyvale-ca-gov.zoom.us/j/96111580540 Meeting call-in telephone number: 833-548-0276 | Meeting ID: 961 1158 0540 (*9 to request to speak | *6 to unmute/mute)
• Watch the City Council meeting at http://youtube.com/SunnyvaleMeetings or on television over Comcast Channel 15, AT&T Channel 99
• Submit written comments to the City Council no later than 4 hours prior to the meeting start to [email protected] or by mail to:
June 4, 2024City Council Notice and Agenda
City Clerk, 456 W. Olive Ave., Sunnyvale, CA 94086
• Review recordings of this meeting and past meetings at https://sunnyvaleca.legistar.com/calendar.aspx or
http://youtube.com/SunnyvaleMeetings
Accessibility/Americans with Disabilities Act (ADA) Notice Pursuant to the Americans with Disabilities Act (ADA), if you need special assistance to provide public comment, or for other special assistance; please contact the City at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility to this meeting. The Office of the City Clerk may be reached at 408-730-7483 or [email protected] (28 CFR 35.160 (b) (1)).
5 P.M. SPECIAL COUNCIL MEETING (Study Session)
Call to Order
Call to Order in the Council Chambers
Roll Call
Study Session
The public may provide comments regarding the Study Session item(s). If you wish to address the Council, please refer to the notice at the beginning of this agenda.
Tasman Bike and Pedestrian Facilities Study24-0002A
Adjourn Special Meeting
6:30 P.M. SPECIAL COUNCIL MEETING (Special Order of the Day) Call to Order
Call to Order in the Council Chambers
Roll Call
Special Order of the Day
Department of Public Safety Special Awards24-0337B
June 4, 2024City Council Notice and Agenda
Adjourn Special Meeting
7 P.M. COUNCIL MEETING
Pursuant to Council Policy, City Council will not begin consideration of any agenda item after 11:30 p.m. without a vote. Any item on the agenda which must be continued due to the late hour shall be continued to a date certain. Information provided herein is subject to change from date of printing of the agenda to the date of the meeting.
CALL TO ORDER
Call to Order in the Council Chambers
SALUTE TO THE FLAG
ROLL CALL
SPECIAL ORDER OF THE DAY
Lesbian, Gay, Bisexual, Transgender, and Queer Pride Month24-0339C Ceremonial Oath of Office for Board and Commission
Members
24-0024D
ORAL COMMUNICATIONS
The Mayor may determine it would be impractical to include remote public comment during Oral Communications for the purpose of timeliness of the meeting or conducting an orderly meeting. Such a determination shall be made prior to opening public comment on Oral Communications.
This category provides an opportunity for members of the public to address the City Council on items not listed on the agenda and is limited to 15 minutes (may be extended or continued after the public hearings/general business section of the agenda at the discretion of the Mayor) with a maximum of up to three minutes per speaker. Please note the Brown Act (Open Meeting Law) does not allow the Council to take action on an item not listed on the agenda. If you wish to address the Council, please refer to the notice at the beginning of this agenda. Individuals are limited to one appearance during this section.
June 4, 2024City Council Notice and Agenda
CONSENT CALENDAR
All matters listed on the consent calendar are considered to be routine and will be acted upon by one motion. There will be no separate discussion of these items. If a member of the public would like a consent calendar item pulled and discussed separately, please refer to the notice at the beginning of this agenda.
Approve the List(s) of Claims and Bills Approved for Payment by the City Manager
24-04381.A
Recommendation: Approve the list(s) of claims and bills.
Award of Five (5) On-Call Contracts in the Amount of $300,000 each for Surveying Support Services (F24-119)
24-05661.B
Recommendation: Take the following actions:
- Award five (5) four-year on-call surveying support services contracts in substantially the same form as Attachments 1, 2, 3, 4, and 5 to the report, respectively, to Giuliani & Kull - San Jose, Inc.; Kier & Wright Civil Engineers and Surveyors, Inc.; MNS Engineers, Inc.; R.E.Y. Engineers, Inc.; and Wilsey Ham in a not-to-exceed amount of $300,000 each;
- Authorize the City Manager to execute the contracts when all necessary conditions have been met;
- Authorize the City Manager to increase each contract
keeping the total of all contracts to the available budget; - Authorize the City Manager to renew each contract for up to two additional one-year periods based upon available funding, need, pricing, and service; and
- Authorize the City Manager to modify each contract's
compensation schedule subject to negotiated pricing.
Authorize the Issuance of two (2) Purchase Orders to
Vac-Con, Inc.in the Amount of $1,149,999.14 for two (2) Vacuum Equipped Service Trucks (F24-110)
24-06181.C
Recommendation: Authorize the issuance of purchase orders in the amounts of $486,000.13 (including tire, delivery fees, and sales tax) for one (1) Vac-Con Model VPD2130h/500 Combination Sewer
and Storm Drain Cleaning Vehicle and $663,999.01 (including tire, delivery fees, and sales tax) for one (1) Vac-Con Model VX312LHE/1100 Service Truck to Vac-con, Inc. of Green Cove Springs, Florida.
June 4, 2024City Council Notice and Agenda
Award of Contract in the Amount of $1,197,648.59 to Doolittle Construction, LLC for Annual Slurry Seal 2024 and Finding of California Environmental Quality Act (CEQA) Categorical Exemption Pursuant to CEQA Guidelines Section 15301(c)
(PW24-16)
24-06241.D
Recommendation: Take the following actions:
- Award a contract in substantially the same form as
Attachment 2 to the report in the amount of $1,197,648.59 to Doolittle Construction, LLC of Snoqualmie, WA;
- Approve a 10% construction contingency in the amount of $119,765;
- Authorize the City Manager to execute the contract when all necessary conditions have been met; and
- Make a finding of a categorical exemption from the California Environmental Quality Act (CEQA) pursuant to CEQA
Guidelines Section 15301(c).
Authorize City Manager to Sign (1) the Assembly Bill (AB) 939 Implementation Fee Agreement and (2) the Countywide
Household Hazardous Waste Collection Program Agreement
Between Sunnyvale and the County of Santa Clara for Fiscal Years 2025-2027
24-05801.E
Recommendation: Take the following actions:
1. Authorize the City Manager to execute a three-year
Agreement for Countywide AB 939 Implementation Fee
(Attachment 1 to the report), and a three-year Agreement for Countywide Household Hazardous Waste (HHW) Collection
Program, (Attachment 2 to the report); and
2. Authorize the City Manager to execute annual amendments to the Countywide HHW Collection Program Agreement and
the authority to approve the amendments for the term of the agreement (three years) with acceptable pricing and services and subject to available budget.
Adopt a Resolution to Approve Road Maintenance and
Rehabilitation Proposed Projects List for the Road Repair and Accountability Act of 2017 - Local Streets and Roads (SB 1) Funding Program
24-05631.F
June 4, 2024City Council Notice and Agenda
Recommendation: Adopt a Resolution to Approve the Road Maintenance and Rehabilitation Updated Proposed Projects List for the Road Repair and Accountability Act of 2017 - Local Streets and Roads Funding Program and find the action exempt from the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines Section 15378(b)(4) as it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.
Appoint Denise Dorsey to the NOVA Workforce Board24-06381.G Recommendation: Appoint Denise Dorsey to the NOVA Workforce Board.
Approval of Councilmember Alysa Cisneros’ Request for
15-Weeks of Parental Leave
24-07021.H
Recommendation: Staff makes no recommendation. By approval of the consent calendar, Council approves Councilmember Alysa Cisneros' request for 15-weeks of parental leave.
ADJOURNMENT TO JOINT MEETING WITH THE SUNNYVALE FINANCING AUTHORITY 7 P.M. (OR SOON THEREAFTER) JOINT MEETING OF CITY COUNCIL AND SUNNYVALE
FINANCING AUTHORITY
Call to Order
Call to Order in the Council Chambers
Roll Call
Oral Communications
This category provides an opportunity for members of the public to address the City Council and Financing Authority Board on items not listed on the agenda and is limited to 15 minutes (may be extended or continued at the discretion of the Mayor/Board Chair) with a maximum of up to three minutes per speaker. Please note the Brown Act (Open Meeting Law) does not allow the City Council or Board to take action on an item not listed on the agenda. If you wish to address the City Council/Board, please refer to the notice at the beginning of this agenda.
Individuals are limited to one appearance during this section.
June 4, 2024City Council Notice and Agenda
Consent Calendar
All matters listed on the consent calendar are considered to be routine and will be acted upon by one motion. There will be no separate discussion of these items. If a member of the public would like a consent calendar item pulled and discussed separately, please refer to the notice at the beginning of this agenda.
Approve Sunnyvale Financing Authority Meeting Minutes of June 20, 2023
24-05952.A
Recommendation: Approve the Sunnyvale Financing Authority Meeting Minutes of June 20, 2023 as submitted.
PUBLIC HEARINGS/GENERAL BUSINESS
If you wish to speak to a public hearing/general business item, please refer to notice at the beginning of this agenda. Each speaker is limited to a maximum of three minutes. For land-use items, applicants are limited to a maximum of 10 minutes for opening comments and 5 minutes for closing comments.
Annual City Council Public Hearing on FY 2024/25 Budget and Resource Allocation Plan and Establishment of Appropriations Limit and Sunnyvale Financing Authority Public Hearing on FY 2024/25 Budget
24-02633
Recommendation: City Council:
Conduct a Public Hearing to obtain input from the public as required by City Charter Section 1303, the California
Constitution, and the California Government Code. Council can also provide direction to staff on any issue requiring further review prior to the adoption of the FY 2024/25 Budget on June 18, 2024.
Sunnyvale Financing Authority:
Conduct a Public Hearing on the FY 2024/25 Budget. The
Board can also provide direction to staff on any issue requiring further review prior to the adoption of the FY 2024/25 Budget on June 18, 2024.
ADJOURN JOINT CITY COUNCIL AND SUNNYVALE FINANCING AUTHORITY MEETING
RECONVENE TO CITY COUNCIL MEETING
June 4, 2024City Council Notice and Agenda
PUBLIC HEARINGS/GENERAL BUSINESS
If you wish to speak to a public hearing/general business item, please refer to notice at the beginning of this agenda. Each speaker is limited to a maximum of three minutes. For land-use items, applicants are limited to a maximum of 10 minutes for opening comments and 5 minutes for closing comments.
Annual Review of Proposed Fees and Charges for Fiscal Year 2024/25
24-02624
Recommendation: Conduct a public hearing in order to solicit public input and provide direction to staff on any fee requiring further review prior to the June 18, 2024 Council meeting where the
proposed schedule will be considered for adoption.
Allocation of Fiscal Year 2024/25 Transportation Development Act Article 3 Funding of $411,038
24-06145
Recommendation: Alternative 1: Bank the Allocation of Fiscal Year 2024/25 Transportation Development Act Article 3 Funding of $411,038 Discussion and Direction Regarding Adoption of a Resolution to Create a Charter Review Committee to Review the
Sunnyvale City Charter and Develop Potential Charter
Amendments for the City Council to Consider for the
November 2026 Election
24-00306
Recommendation: Staff makes no recommendation. This report is developed to facilitate a conversation for the public hearing and action by the City Council related to the formation of a Charter Review Committee.
COUNCILMEMBERS REPORTS ON ACTIVITIES FROM INTERGOVERNMENTAL
COMMITTEE ASSIGNMENTS
NON-AGENDA ITEMS & COMMENTS
-Council
-City Manager
INFORMATION ONLY REPORTS/ITEMS
Visit http://Sunnyvale.ca.gov/TCMAC to view the Tentative Council Meeting
June 4, 2024City Council Notice and Agenda
Agenda Calendar (TCMAC) online. The TCMAC is updated each Thursday afternoon.
Tentative Council Meeting Agenda Calendar24-0381
Board/Commission Meeting Minutes24-0459
Information/Action Items24-0582
Council Advocacy Letters24-0683
ADJOURNMENT
NOTICE TO THE PUBLIC
The agenda reports to council (RTCs) may be viewed on the City’s website at sunnyvale.ca.gov after 7 p.m. on Thursdays or at the NOVA Workforce Services reception desk located on the first floor of City Hall at 456 W. Olive Avenue, during normal business hours, prior to Tuesday City Council meetings. Any agenda related writings or documents distributed to members of the City of Sunnyvale City Council regarding any open session item on this agenda will be made available for public inspection in the Office of the City Clerk located on the fourth floor of City Hall at 456 W. Olive Avenue, during normal business hours and in the Council Chambers on the evening of the Council Meeting, pursuant to Government Code §54957.5. Please contact the Office of the City Clerk at 408-730-7483 for specific questions regarding the agenda.
PLEASE TAKE NOTICE that if you file a lawsuit challenging any final decision on any public hearing item listed in this agenda, the issues in the lawsuit may be limited to the issues which were raised at the public hearing or presented in writing to the Office of the City Clerk at or before the public hearing.
PLEASE TAKE FURTHER NOTICE that Code of Civil Procedure section 1094.6 imposes a 90-day deadline for the filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure 1094.5.
Planning a presentation for a City Council meeting?
To help you prepare and deliver your public comments, please review the "Making Public Comments During City Council or Planning Commission Meetings" available at http://Sunnyvale.ca.gov/PublicComments
June 4, 2024City Council Notice and Agenda
Planning to provide materials to Council?
If you wish to provide the City Council with copies of your presentation materials, please provide 12 copies of the materials to the Office of the City Clerk. The City Clerk will distribute your items to the Council.
Upcoming Meetings
Visit https://sunnyvaleca.legistar.com for upcoming Council, board and commission meeting information.