Sunnyvale City Council
June 18, 2024

The Public Facility Resiliency Implementation Project
C
limate Pollu�on Reduc�on Grants Program: Implementa�on Grants General Compe��on Applica�on led by Silicon Valley Clean Energy
In coali�on with the Ci�es of San José, Sunnyvale, Morgan Hill, Mountain View, and Cuper�no, CA A pilot of the County of San Benito and County of Santa Clara MSA Priority Climate Action Plan, Measure BE-2 “Establish a Public Facility Community Resiliency and Implementa�on Fund”, page 19 PCAP Available Online at: www.climatecollabora�vescc.org/climate-mi�ga�on PFRIP will be a transforma�ve project achieving zonal decarboniza�on across Santa Clara County, California. This project will drive green market equipment and workforce demand, inject vitality and climate awareness, and accelerate adop�on of climate adapta�on measures in the community. Through a regional coali�on, PFRIP will construct major decarboniza�on and resiliency projects at 62 cri�cal public facili�es located in EPA -recognized disadvantaged communi�es ( shown in the map above ), including electric infrastructure retrofits and crea�ng resiliency centers with electric vehicle charging and coupled solar/batery storage, or microgrids. PFRIP can reduce up to 2,100,860 MT CO2 greenhouse gas emissions from 2025-2030 and 41,786,153 MT CO2 from 2025 -2050; and aims to capture real-�me GHG reduc�ons, iden�fy contrac�ng, permi�ng, and technical challenges, and develop a program to address hurdles for electrifying public facili�es that will be na�onally scalable.

The project includes related equity analysis, performance evalua�on, community engagement and workforce development that will create job training opportuni�es for low income residents and engage and empower local ci�zens in the climate adapta�on process.

Applica�on Type: Coali�on
Funding Amount: $49,999,997
Sectors: Building, Electric Power, Transporta�on

Primary Contact:

Anthony Eulo
Senior Manager of Public Sector Services,
Silicon Valley Clean Energy
Phone: (408) 921-6473
Email: [email protected]
Attachment 1

1 Budget Narra�ve Atachment
The Total Cost for PFRIP is $49,999,997.

Full budget details including itemized charges can be viewed in the Budget Spreadsheet Atachment named Budgetcalcs_SVCE_PFRIP .xlsx and full narra�ve list below. Table B1 shows the itemized Personnel, Fringe, and Indirect Hourly Rates for 45 classifica�ons that form the basis of the Personnel, Fringe, and Indirect charges for Silicon Valley Clean Energy and each sub awardee. The budget spreadsheet describes the itemized costs for the por�olio of projects that will be implemented by each Coali�on member City, including required personnel, fringe benefits, equipment, supplies, and other costs, needed by that City to construct its GHG reduc�on measures and to conduct specific community engagement for those measures within its jurisdic�on, as well as to implement the related countywide grant performance and assessment ac�vi�es. The budget spreadsheet also includes the itemized costs associated with the grant’s Administra�on by Silicon Valley Clean Energy; Greenhouse Gas Performance, Equity Performance, Countywide Community Engagement led by SPUR; and Building Design Performance and Workforce Development led by Prospect Silicon Valley (ProspectSV). All Direct and Indirect Costs reflected in the budget schedule are necessary for fulfilling the GHG reduc�on measures and their associated performance assessments under the grant. All costs for staff personnel, fringe, and indirect costs were developed from staff �me hourly rates of actual known employees and the hours or percentage of Full Time Employee (FTE) required to complete grant objec�ves. Equipment and contractual services es�mates were obtained from real vendors to the extent possible. All Costs were calculated through engineering and project manager review and assessment and represent the most feasible and reasonable costs available to the PFRIP Coali�on at the �me of proposal dra�ing.

Silicon Valley Clean Energy
The requested $1,415,775 for Silicon Valley Clean Energy’s administra�ve budget includes one full-�me posi�on needed to implement the Public Facilities Resiliency Fund dispersal and conduct administra�ve ac�vi�es including semi-annual and final repor�ng for the Public Facilities Implementation Project’s five year grant term.
i. Personnel: Personnel budget includes one full �me Senior Grants Administrator in the Finance and Administra�on Department, who is an actual employee with an annual cost rate of $190611.20, and the hourly corresponding rate is listed in Table 1 below. A 5% standard annual infla�on rate was applied for the grant term.
ii. Fringe Benefits: 29.42% personnel cost, and includes the following benefits: 9.34% Health Premiums (Medical, Dental, and Vision Inclusive); 1.25% Flexible Spending Account Contribu�on; 3.36% Health Reimbursement Account; 0.81% Phone S�pend; 0.34% Fitness S�pend; 0.70% Program Par�cipa�on; 0.84% Worker’s Compensa�on; 0.40% Life Insurance; 0.05% Accidental Death & Dismemberment; 0.13% Short Term Disability Insurance; 0.34% Long Term Disability Insurance; 1.54% Medicare; 0.24% Federal Unemployment Tax; 0.10% State Unemployment Tax; and 10% Re�rement. iii.-vii. No charges are included for Travel, Equipment, Supplies, Contractual, or Other costs. viii. Indirect Charges: 5% Indirect Cost overhead is applied to the annual personnel cost and is below the Federal Indirect Costs de minimus rate.

Attachment 1

2 Table B1: Table of Staff Rates covering Personnel, Fringe, and Indirect Hourly Rates.

The following sec�ons describe individual sub awardees’ budgets according to PFRIP’s City Coali�on members’ por�olio GHG reduc�on projects, performance assessments and community engagement led by SPUR and ProspectSV, and related administra�ve ac�vi�es by each organiza�on.

City of San José
The requested $22,365,541 for San José por�olio of projects cover full project costs as es�mated by program management staff and supported by relevant vendor or agency quotes. The budget includes:

Equipment costs for solar and batery installa�ons at six loca�ons, 60 EV Chargers, and 100 heat pump water heater installa�ons; Contract labor for design, construc�on, and/or installa�on of these measures; and Personnel, Fringe, and Indirect costs for San José staff to implement and oversee the projects and the related performance, community engagement and administra�ve ac�vi�es. i. Personnel: The City of San José Personnel spans 17 classifica�ons, eight teams, and four departments: specifically the Department of Public Works City Facili�es and Architectural Services (CFAS), Structural Engineering and Code Inspec�ons (SECI), Citywide Facili�es Maintenance, Green Attachment 1

3 Building and Microgrids (GBAM) Teams; the San José Fire Department’s Fire and Hazardous Materials Review and Inspec�on teams, the Office of Economic and Cultural Affairs’ Cultural Affairs team, and the San José Police Department’s Traffic Enforcement Unit. Hourly base personnel rates are listed above as posi�ons #2-18. All personnel cost es�mates are based off the Classifica�on’s hourly salary $ amount in Table 1 mul�plied by the number of hours per project needed to meet work plan objec�ves within a given year, and expanded for a standard 5% annual infla�on, which is itemized in the Budget spreadsheet atachment (e.g. “Year 1 Hours”). Due to the complexity and �ming of San José’s large suite of projects, staff hours are not expected to ramp up and down accordingly with the work plan milestones. See sec�on 3c in the Project Narra�ve for more informa�on about the project work plan and milestones.

Figure B1: Example of the itemized staff cost accoun�ng system used to create the San José Por�olio Budget. See the Tab en�tled “2 San José” in Budgetcalcs_SVCE_PFRIP .xlsx for full hours by posi�on and personnel costs.
ii. Fringe Benefits: The City of San José offers its staff full benefits including re�rement; legal benefit; health, dental and vision insurance; Medicare; employee assistance program; unemployment; legal service payroll tax, and a benefit fee. Rates listed in Table 1 were used to develop the full itemized budget and sourced from actual known employees. An example of the breakdown for the Senior Analyst posi�on above is: 72% re�rement (subsidized by the City), Total healthcare is 28%, which includes 23.4% health, 2.1% dental, 0.21% vision. 0.2% life insurance, 0.1% legal service, 0.3% benefit fee, 1.7% payroll tax, .03% employee assistance program. Specific Fringe rates vary upon union, benefit choices, and re�rement system �er. Claims will be based on actuals.
iii. Travel: No travel charges are included.
iv. Equipment: The City of San José will require solar and batery equipment of varying sizes for six microgrid installa�ons, 60 level 2 EV chargers for the EOC, and 100 heat pump water heaters for installa�on at 50 loca�ons citywide. All equipment and sizing specifics are listed in the budget spreadsheet and Workplan Sec�on 1ai. Costs are supported by vendor generated equipment quotes for planned microgrid projects (i.e., Roosevelt, Happy Hollow, and Fire Sta�on 32) provided by the City’s current design contractor AECOM. Unplanned microgrid projects (i.e., EOC, Fire Sta�ons 26 and 36) and EV Charging infrastructure were calculated based on similar planned microgrids or prior EV Charging projects’ costs adjusted for infla�on. Es�mates for heat pump water heater retrofits were provided by the City’s contracted supplies vendor Pace Supply Corpora�on. All quotes are available upon request. v. Supplies: Listed supplies are required to implement the Climate Art Fair and include a portable generator for temporary staging and event power, and equipment needed for enforcing road closures:

Attachment 1

4 specifically tow zone signage, safety equipment, and street closure permits. Costs are supported by vendor generated quotes and are available upon request. vi. Contractual: The City of San José will u�lize contractor labor for project planning, design, and construc�on of microgrid and EV Charging facili�es, and es�mates are based on the costs of the Roosevelt and Happy Hollow microgrids that have already been designed by its current contractor AECOM. The City will also use contractual labor for implemen�ng the community engagement strategy’s transla�ons into the County’s three most widely spoken non-English languages of Spanish, Vietnamese, and Mandarin Chinese, and received service quotes from its current vendor TransPerfect. The City will also employ contractual labor for implemen�ng the Climate Art Fair including Event Produc�on Services; Curatorial and Project Management Services; Artwork Preparator and Fabrica�on; Public Rela�ons, Design and Media Ad Agency; Staging and Audio-Visual; Ar�st Fees for four ar�sts to develop novel climate-inspired work, two onsite security guards, and necessary Electrical Services. Costs are supported by vendor generated quotes and are available upon request. vii. Other: Other charges are required to implement the Climate Art Fair and include cleaning and damage deposit fees, Santa Clara Health Department Event Fee, and Musical Performance Fees. Costs are supported by relevant quotes and are available upon request. viii. Indirect Charges: Indirect charges are taken from the City’s approved Nego�ated Indirect Cost Rate Agreement (NICRA) and listed in Table 1. Percentage rates were applied to the full posi�onal costs of each posi�on’s annual charges and are itemized by posi�on in the Budget spreadsheet atachment.

City of Sunnyvale
The City of Sunnyvale is reques�ng $3,606,777 for two municipal building electrifica�on projects: Fire Sta�on 2 and the Cleanwater Center. The project costs provided are es�mates by program management staff responsible for the two municipal building projects. Program management staff provided costs for a library building electrifica�on project (Lakewood Library) currently in the construc�on bidding phase to serve as a model for our CPRG projects budget.
i. Personnel: The City of Sunnyvale’s Personnel sec�on is itemized by personnel staff in the Environmental Services and Public Works Departments that will directly work on performance measures associated with Sunnyvale’s two CPRG projects and collabora�on with other members of the Public Facility Resiliency Implementation Project (PFRIP) team throughout the grant term. All personnel cost es�mates are based on the percentage of personnel �me needed by each staff, calculated from the City’s publicly accessible classifica�on salary table. Posi�ons included in the project were applied a 5% annual infla�on rate and will be: Environmental Engineering Coordinator at 10-15% FTE annually; Environmental Programs Manager at 2-5% annually, Senior Engineer at 2-5% annually, Assistant City Engineer for Construc�on at 2% annually, and a Facili�es Manager at 5% annually. ii. Fringe Benefits: The City of Sunnyvale offers staff full benefits which include Medicare, Vision, Healthcare, Dental, Disability and Re�rement. The total benefits costs for each posi�on makes up approximately 40% of the total cost of the posi�on rate other than the Environmental Engineering Coordinator which is approximately 38%. Each posi�on’s fringe benefit percentage was mul�plied by the total personnel �me needed each year to meet work plan objec�ves. Specific rates are listed in Table 1. iii. Travel - No charges
Attachment 1

5 iv. Equipment: Equipment for Fire Sta�on 2 include: equipment costs for 75 kW solar and 176 kWh batery energy storage systems (BESS), 4 EV Chargers for fire trucks, 2 heat pump water heaters, and 12 electric HVACs. The cost es�mates for the EV charging sta�ons came from the building design consultants. Since the building is not through its design phase the remaining cost es�mates came from cost es�mates of similarly sized buildings and reflects an 8% increase to account for market changes and infla�on. The costs for the solar and BESS is supported by es�mates from San José’s Fire Sta�on 32 and the quote is available upon request. The cost es�mates for the heat pumps, water heaters and stovetops are from Sunnyvale’s Lakewood Branch Library project and reflect an 8% increase to account for market changes and infla�on. The Lakewood Library building is ~20,000 square feet and is currently through its design phase. The Cleanwater Center’s project costs were provided by the building’s project consultant.

The budget for the Cleanwater Center includes equipment costs for a 114 kW solar array, 3 electric HVAC units, 1 large electric HVAC heat pump (approximately 500-gallon) and one large electric water heater. v. Supplies: Supplies for Fire Sta�on 2 include: costs for 2 electric induc�on cooktops. vi. Contractual: Contractual labor are items listed for the design, construc�on, and electrical infrastructure installa�ons for both projects and is broken out by building needs. The contractual costs for Fire Sta�on 2 include Planning & Design, Construc�on Management and EV Infrastructure Upgrades (e.g., new transformer, conduits, trenching, PG&E engineering). Contractual costs for the Cleanwater Center include electrical infrastructure upgrades. Both building’s cost es�mates are supported by consultant es�mates available upon request. While the Cleanwater Center electrical infrastructure upgrades are expected to be much more than the $500,000 requested, this funding will help offset costs. vii. Other - No charges
viii. Indirect Charges: Indirect charges are below the Federal Indirect Costs de minimus rate at 6.77%

City of Morgan Hill
The City of Morgan Hill hired a consultant and completed research to determine costs associated with the CRC Electrifica�on Project, including considera�on of currently installed gas systems and the costs it would take to upgrade these systems to electric. The requested $3,599,871 reflects these efforts and covers replacement of four gas boilers with electric boilers, replacement of the pool heater with an electric heat pump, replacement of kitchen appliances with electric appliances, increase in microgrid batery storage, required electrical upgrades to support these enhancements, installa�on of an electric vehicle charging unit, staff �me to complete a successful project, and engaging community artwork featuring a clean energy theme. The effort that went into cos�ng this project ensures that the proposed costs are reasonable and relevant.
i. Personnel : Project Manager will implement and oversee project design and construc�on. Based on the complex project scope this was calculated at 25% FTE. Environmental Programs Administrator will oversee programming. Based on the scope of requirements this was calculated at 15% FTE. Both posi�ons’ costs are based on actual employees. ii. Fringe Benefits: Federal fringe benefits calculated at $70,151 for the .25 FTE Senior Project Manager and the .15 FTE Environmental Programs Administrator includes: Medicare; re�rement; deferred compensa�on; life insurance; long term disability; short term disability; employee Attachment 1

6 assistance program; and a pre-tax medical plan. Source document for the fringe on both posi�ons is based from actual known employee cost.
iii. Travel: No charges.
iv. Equipment: Equipment costs were es�mated through consulta�on and a formal quote from Western Allied Mechanical (available upon request) which is a mechanical engineering firm, through consulta�on with Syserco Energy Solu�ons, Inc., an energy solu�ons engineering firm, and based on costs for microgrid work currently occurring at the recrea�onal facility. Costs for kitchen appliances were es�mated based on internet research. v. Supplies: Costs for kitchen appliances were es�mated based on internet research. vi. Contractual: Contractual costs were es�mated through consulta�on and a formal quote from Western Allied Mechanical (atached) which is a mechanical engineering firm, through consulta�on with Syserco Energy Solu�ons, Inc. which is an energy solu�ons engineering firm, and based on costs for microgrid work currently occurring at the recrea�onal facility. Costs for kitchen appliances were es�mated based on internet research. vii. Other: Cost for the electric vehicle charger unit was based on a quote for a fast charger from Freewire Technologies (available upon request) including install and maintenance. The cost for state taxes and one-year warranty on equipment were es�mated in consulta�on with a mechanical engineering firm. Clean energy art at the recrea�on center was es�mated via City experience with similar projects.
viii. Indirect Charges: Indirect charges were based on the Federal Indirect Costs de minimus rate calcula�on (10% of salary costs).

City of Mountain View
The requested $13,713,123 for Mountain View projects covers equipment and contract labor for installa�on of the project measures and personnel costs for Public Works Department staff to coordinate and oversee the projects. The requested funds enable the City to cover the outstanding costs of these systems, taking into considera�on exis�ng federal/state funding and already planned capital improvements. Quotes for contractual services were provided by Syserco Energy Solu�ons, Inc. on March 18
th, 19th, and 20th, 2024.

The funding request includes a 191.5 kW solar photo voltaic (PV) and 2.5 MWh back-up batery, installed in a microgrid-enabled configura�on, for the Mountain View Sports Pavilion. In addi�on, it includes a

66.7 kW solar PV and 250 kWh batery system for Whisman Sports Center. These are funding needs not covered by the City’s Capital Improvement Plan.

In addi�on, the requested funds for Mountain View Sports Pavilion would support the installa�on of a heat pump HVAC system, as well as associated structural improvements (i.e., roof supports for heat pump units) and service upgrades needed to power the new electric systems. The City has funding budgeted for the replacement of the HVAC system at Mountain View Sports Pavilion, but only for a like- for-like replacement with gas-powered systems. The CPRG funding request would cover the gap in cost needed to upgrade the facility to electric heat pump HVAC systems. Prior to finalizing the systems’ design, the opportunity to u�lize energy efficiency measures and building envelope improvements to further drive down the cost of these systems will be evaluated. CPRG grant funds would be focused on the specific capital improvements iden�fied in the proposal. i. Personnel
Attachment 1

7 The Principal Project Manager will oversee the projects at a high level, while the Senior Civil Engineer will serve as the day-to-day contact for coordina�ng and implemen�ng the projects. The staffing costs requested in the grant equate to approximately 406 hours total (or 4% FTE) for the Principal Project Manager and 1,949 hours total (or 19% FTE) for the Senior Civil Engineer. ii. Fringe Benefits
Fringe benefits for the Principal Project Manager and the Senior Civil Engineer include health insurance (medical, dental, and life insurance), re�rement benefits, worker’s compensa�on insurance, and Medicare. The source of fringe rates is from actual known employee cost. iii. Travel – no charges
iv. Equipment: Equipment costs were based on quotes from a local construc�on company, Syserco Energy Solu�ons, Inc.; and can be provided upon request. v. Supplies – no charges
vi. Contractual: Contractual (labor) costs were based on quotes from a local construc�on company, Syserco Energy Solu�ons, Inc.; and can be provided upon request. vii. Other – no charges
viii. Indirect Charges: Indirect charges were based on the Federal Indirect Costs de minimus rate calcula�on (10% of salary costs).

City of Cuper�no
The requested funding for Cuper�no includes equipment, contracted design, and labor for installa�on, as well as City staff personnel costs for oversight. Quinlan Community Center has been iden�fied as a difficult structure to retrofit given The City of Cuper�no provides benefits for its employees which includes health, dental, and vision insurance, Medicare, recrea�on bucks, and paid holidays which are included as fringe costs in the budget worksheet. Also included in the budget worksheet is the federal de minimis Approved Indirect Costs rate of 10% of staff plus fringe calcula�ons. Equipment and installa�on costs are based on quotes from consultants prepared as part of a detailed facility condi�on assessment.

The Project Manager will be the Assistant Director of Public Works, who oversees the work of the Facili�es Division.
i. Personnel: The Assistant Director of Public Works (0.29% FTE or 603 total hours) will be the main point of contact for coordina�ng and implemen�ng the project. The Public Works Supervisor (0.35% FTE or 728 hours) for Facili�es and the Facili�es Maintenance Lead (0.35% FTE or 728 hours) will provide addi�onal day-to-day review and assistance with coordina�ng and implemen�ng the project. The Environmental Programs and Sustainability Manager (0.025% FTE or 52 hours) will coordinate gathering repor�ng data for the grant. The staffing costs requested in the grant equate to approximately 2,111 hours total (or 1.015% FTE) over the en�re 5 years.
ii. Fringe Benefits: Fringe benefits for the Assistant Director of Public Works ($44,315), the Public Works Supervisor for Facili�es ($19,711), the Maintenance Lead ($21,063), and the Environmental Programs and Sustainability Manager ($2,469), include health insurance (medical, dental, vision, Attachment 1

8 disability, and life insurance), re�rement benefits, worker’s compensa�on insurance, and Medicare. The source of fringe rates is from actual known employee cost. iii. Travel – no charges
iv. Equipment: Equipment costs were based on quotes from Kitchell Corpora�on as part of a Facility Condi�on Assessment, and that documenta�on is available upon request. v. Supplies – no charges
vi. Contractual - Contractual (labor) costs were included in equipment replacement es�mates from Kitchell Corpora�on as part of a Facility Condi�on Assessment and that documenta�on is atached as part of the applica�on packet.
vii. Other – no charges
viii. Indirect Charges: Indirect charges were based on the Federal Indirect Costs de minimis rate calcula�on (10% of salary costs).

SPUR
i. Personnel - SPUR’s Personnel sec�on is itemized by the staff posi�ons that will contribute to the project across our Policy, Public Engagement, Communica�ons, and Finance & Opera�ons Teams. A fully itemized budget according to individual staff posi�ons and alloted hours may be viewed in the Budget spreadsheet atachment. Personnel costs are es�mated based on the percent of �me that will be dedicated to the project each year for each posi�on. The table below shows the annual salary by posi�on, the average percentage of �me dedicated to the project for the full-�me employee, and the total cost for the 5-year budget period. The average percentage per year is not exact, for most staff posi�ons most work will be in Years 3 to 5 since SPUR is focused on the assessment of the Project which will require some facili�es to have completed upgrades and retrofits before work begins. The target budget below only includes personnel �me and does not include fringe or indirect costs. Hourly salary by posi�on is also included in the Appendix “Posi�on Costs”, see Posi�on # 32-40.

ii. F ringe Benefits: - SPUR’s 17% fringe cost includes employees' health, dental, vision, life & disability insurance, re�rement plan match, and s�pends offered to employees for travel and hybrid work. Addi�onally, fringe includes all paid leave benefits (PTO, parental leave and other leaves of absence). The fringe calcula�on is derived from the total cost of each benefit that is offered to each full- �me employee and based on actual known employees.

iii. Travel - Local travel costs are calculated using the federal mileage rate of 67 cents per mile. Costs cover staff trips to Santa Clara County from SPUR’s home office in San Francisco, where most staff members go for in-person office days. Driving from SPUR to loca�ons in Santa Clara County is about 50 miles each way (100 miles total). We es�mated that three staff members will each make this trip 10 �mes over the 5-year grant period to meet with project partners, conduct in-person surveys and interviews, and host events. In total, local travel costs are es�mated at $2,000. Addi�onal travel costs of $6,500 are included for two staff members to present Project outcomes at relevant conferences (one in- state, one out-of-state), including flight, hotel, conference entrance, and meals. Total local and conference travel costs come out to $8,500.

Attachment 1

9 iv. Equipment: No charges

v. Supplies: A line item of $1,500 will be dedicated to hos�ng two public events in Year 5 of the project. Supplies needed for the events may include snacks and non-alcoholic beverages, pens, and paper for engagement ac�vi�es, and any supplies to support presenta�ons at events (microphones, sound speakers, recording equipment, etc.).

vi. Contractual: SPUR will u�lize contracted services for language transla�on, summer interns, graphic design, communica�on support, and GHG Performance Assessment. Language transla�on will be used for surveys and interviews to gather informa�on from non-English speaking community members.

These services will be u�lized over Years 3-5 of the project’s dura�on. SPUR already has contractors that support the transla�on of our documents, so there will be no compe��ve procurement process unless required by the grant. Language transla�on services are es�mated to cost $50 per hour for over 40 hours of work, equaling $2,010. SPUR will also be hos�ng summer interns for two project summers (Years 3 and 4). Each summer two interns will work with our staff to support community engagement efforts by conduc�ng surveys and interviews with community members. Interns will be paid a s�pend of $5,000 each for the summer with a total budget of $20,000. Interns will be chosen through a compe��ve applica�on process and SPUR will partner with colleges in Santa Clara County (like San José State University) to share the internship opportunity with students. Graphic design and communica�on contracted services will be used for the final assessment report. SPUR already has contractors that support the graphic design and communica�on (including copy editors) of our reports. SPUR will not be running a compe��ve procurement process for these services unless required by the grant. This line item is es�mated to cost about $15,000. SPUR received a quote for GHG Performance from TRC as well as a leter of commitment to support the project should they be selected under procurement. The total costs for the contract is expected to be $1,000,000 over the full project dura�on. It is itemized in Year 1 to reflect the procurement process and encumbrance. Total contractual services are es�mated to cost:
$1,037,100.

vii. Other: Other costs include prin�ng and photocopying of surveys and other event materials, as well as par�cipant support costs for community members par�cipa�ng in surveys and interviews.

Par�cipant support costs will cover necessary transporta�on and childcare services for par�cipants at about $50 per person. We hope to reach at least 200 community members through surveys and interviews, bringing this line item to $10,000.

viii. Indirect Charges: SPUR’s indirect costs are calculated using the federal indirect cost rate of 10%.

Indirect costs are calculated the Federal Indirect Costs de minimis rate calcula�on (10% of salary costs).

Prospect Silicon Valley
i. Personnel: Includes staff costs necessary to design and implement the Building Design Performance and Workforce Development, Management, Administra�on, and other labor costs of approximately $315,171. Hourly staff rates will be applied at listed in Table 1 above. ii. Fringe Benefits: ProspectSV fringe includes labor expenses for Paid Time Off and Holidays, and direct expenses for health care, 457b administra�on and other employee benefit costs. Fringe is Attachment 1

10 calculated at 50% of Direct Personnel expenses, and es�mated from the actual costs of known employees, listed in Table 1 above.
iii. Travel: No Travel charges are not expected to be needed for this project. iv. Equipment: Equipment is directly billed if u�lized, and not expected to be needed for this project.
v. Supplies: No Supplies charges are not expected to be needed for this project. vi. Contractual: Labor expenses for contract administra�on and similar costs are directly billed to the project. Included contractual support costs were obtained from planned project partners and can be provided upon request.
vii. Other: Other charges include par�cipant support costs for contractor trainees under the Workforce Development program. ProspectSV has partnered with DMG North, a representa�ve of leading HVAC (Hea�ng, Ven�la�on, and Air Condi�oning) equipment manufacturers in Northern California, to establish a Northern California Training Center in the Bay Area. We hope to train at least 50 individuals mee�ng federally defined low income thresholds free of charge and have included a s�pend at up to $800 per individual to meet this goal.
viii. Indirect Charges: ProspectSV maintains a small employment base, which lends to propor�onately high indirect costs Indirect charges are assessed at 128% Personnel hourly rates, listed in Table 1 above. ProspectSV’s rent is considerably high propor�onal to its staff costs and makes up the majority of indirect needs. Computer and office equipment are less than 1%. Annual expenses include SAAS contracts for office and management systems at approximately $10,000, office rental expenses of approximately $33,000, Insurance expenses of approximately $20,000, miscellaneous services at approximately $28,000, and miscellaneous expenses of approximately $15,000.

Attachment 1

1 SECTION 1: OVERALL PROJECT SUMMARY AND APPROACH
The Public Facility Resiliency Implementation Project (PFRIP) will be a regional funding source and implementation project for design and construction of publicly owned and operated fuel-switching, electric vehicle (EV) charging, and solar/battery storage projects in Santa Clara County, CA. As a Coalition led by Silicon Valley Clean Energy (SVCE), the Cities of San José, Sunnyvale, Morgan Hill, Mountain View, and Cupertino, in collaboration with SPUR and Prospect Silicon Valley, will implement greenhouse gas (GHG) reduction measures at 62 critical and community-serving facilities all meeting EPA-defined disadvantaged criteria and $49,999,997 worth of electrification projects and supporting performance assessments and community engagement activities. SVCE will be the coalition lead and submit a Memorandum of Agreement (MOA) signed by all coalition members by July 1, 2024. The MOA will describe the roles and responsibilities of each coalition member in implementing the proposed greenhouse gas reduction measures, including related equity analysis, performance evaluation, community engagement and workforce development activities, and fulfilling all reporting requirements for the grant performance period. SVCE will establish the Public Facility Resiliency Fund (Fund) and ensure timely distribution of the Fund to the coalition’s members for use in PFRIP. Each coalition member City will be responsible for leading the design, construction, and maintenance of its GHG reduction measures; take an active role in planning and implementing the project equity analysis, performance evaluation, community engagement and workforce development activities; and fulfilling all reporting requirements, for activities that take place in its jurisdiction. SPUR will lead the equity, community engagement and GHG reduction performance analyses. Prospect Silicon Valley will lead the design parameters performance evaluation and workforce development activities.

PFRIP will benefit low income and disadvantaged communi�es throughout the Bay Area by electrifying and for�fying 62 cri�cal facili�es countywide such as community shelters and fire sta�ons that serve the communi�es' most urgent needs during emergencies as first responders or cooling and hea�ng centers, gathering/family reunifica�on spaces and shelters for those without tradi�onal homes or access to personal emergency equipment like generators. Publicly owned and operated facili�es such as libraries, cultural facili�es, and community or recrea�onal centers are also equitable mee�ng spaces, providing daily childcare and eldercare programs or access to exercise and computer equipment to low-income individuals. When enhanced with decarbonized assets such as EV charging infrastructure and all-electric equipment and backup power, these spaces will become powerful community resiliency centers providing public charging access, and will move Bay Area ci�es towards na�onal, state and local decarboniza�on goals

1. a. Description of GHG Reduction Measures
The Public Facility Resiliency Implementation Project (PFRIP) will implement “Decarboniza�on Retrofits” that change natural gas powered equipment for electric counterparts in major building systems including Hea�ng, Ven�la�on, and Air Condi�oning (HVAC) replacements, water hea�ng and pumping, and kitchen appliances; and install “Resiliency Upgrades” for green backup power in the form of solar and batery, or microgrids, that may be integrated with public Electric Vehicle Supply Equipment (EVSE). These same measures are listed in the San Benito County and Santa Clara County Priority Climate Ac�on Plan (PCAP), under Measure BE-2 on page 19, (see file

1 such as the Department of Energy’s Decarbonizing the U.S. Economy by 2050 plan, California Air Resources Control Board’s Advanced Clean Fleets Regulation and California’s Clean Energy Transition Plan, Santa Clara County’s Silicon Valley 2.0, and local climate ac�on plans, such as Climate Smart San José, Sunnyvale’s Climate Action Playbook, Morgan Hill’s Climate Action Plan, Mountain View’s Sustainability Action Plan and Cuper�no’s CAP 2.0.

Attachment 1

2 CA_SanBenito&SantaClaraCountiesMSAPCAP_SVCE_PFRIP) and were chosen for their transforma�ve impact at achieving net-zero buildings, and wide recogni�on as the measures that lead to major greenhouse gas reduc�ons in the mul�ple climate adapta�on plans listed above, and many others both na�onally and interna�onally. Each measure is listed in the Climate Pollu�on Reduc�on Implementa�on Grants (CPRG) No�ce of Funding Opportunity, under the Electric Power, Transporta�on, and Building Sectors, as a recognized greenhouse gas reduc�on measure. Table 1 shows the loca�ons and planned retrofits, and the Cover Page features a map of the project area overlaying the Climate and Economic Jus�ce Screening Tool (CEJST) layers.

The GHG reduc�on measures will be implemented according to the project workplan, and scheduled milestones as described in Sec�on 3 and completed before the end of the grant performance period.

Comple�on dates are planned to provide a final performance evalua�on period for assessing the actual GHG reduc�on benefit of each constructed measure in each facility. Underlying assump�ons associated with this work plan are that projects will be contracted and ini�ated in a �mely fashion as described by the workplan, all equipment will be available for purchase without major assembly line delays, and all addi�onal power supplies needed for electrical system upgrades can be provided by the relevant u�lity companies within 1-2 years of design comple�on. Indeed, these same assump�ons present project risks to impac�ng the project �meline, so early coordina�on with u�lity and equipment companies will be employed and construc�on milestones have inten�onally been given con�ngency �me and budget infla�on to ensure �mely deliverables are met. A thorough list of project risks and assump�ons will be included in the Quality Assurance Project Plan (QAPP) upon award.

Table 1: List of the proposed GHG reduc�on measures to be implemented. *Full Site list available in Atachment Areas_SVCE_PFRIP. All projects include the necessary electrical panel and distribu�on upgrades to support these enhancements.
i. Detailed Descrip�ons of City Coali�on Members’ Sub-Project GHG Reduc�on Measures:

San José Decarbonization and Resiliency Projects:

Through the regional grant application, the City of San José Public Works Department seeks $22,365,541 to fund microgrid construction at six critical facilities:
• Roosevelt Community Center - 200 kW Solar System & 800 kWh BESS2 & Controller

2 Batery Energy Storage System (BESS)
Attachment 1

3 • Happy Hollow– Kelley Park Campus - 200 kW Solar System, 1200 kWh BESS & Controller • Fire Stations 23, 32, and 36 – each 75 kW Solar System, 176 kWh BESS & Controller • Fire Training & Emergency Operations Center - 880kWh and 660kWh BESS & Controller • Retrofit 100 gas water heaters at 50 facilities citywide with heat pumps, • Install 60 Level 2 EV chargers at the EOC that will be available for public use,

All 56 San José facilities are located within Justice-40 recognized Low Income and Disadvantaged (LIDAC) census tracks. The project funding will also include technical and social performance described in Sections 3,4, and 5.

Roosevelt Community Center and Happy Hollow Park and Zoo are ac�ve community emergency shelters used for disasters, hea�ng, and cooling relief. The centers are part of a network of local emergency shelters that are typically ac�vated between 1-2 �mes per month, opera�ng year-round as needed.

Roosevelt Community Center also provides daily childcare and elder care programs, and community access to mee�ng rooms, computers, exercise equipment, locker room, and a commercial kitchen.

Happy Hollow Park and Zoo covers a large campus including the Associa�on of Zoos and Aquariums- cer�fied zoo caring for rare and endangered animals, the Leininger Community Center offering community mee�ng rooms and commercial kitchen, and Kelley Park which contains a sanitary pump sta�on requiring constant electrical power to prevent sewage entering nearby Coyote Creek. For�fying these cri�cal facili�es with solar and batery backup power will provide full electrifica�on poten�al to convert them to resiliency centers, ensure their use as emergency shelters during wide scale power outages or disasters, and protect natural resources including local water quality.

Fire Sta�ons 23, 32, and 36 will be newly built cri�cal facili�es with all-electric construc�on. Exis�ng buildings of Fire Sta�ons 23 will be demolished, and rebuilt, while Fire Sta�on 32 is a newly built as-yet unoccupied facility and Fire Sta�on 36 will be an en�rely new facility adding emergency protec�on to previously unprotected disadvantaged communi�es in South-Central San José.

The Fire Training and Emergency Opera�ons Center (EOC) is one of two regional fire training facili�es that trains firefighters sta�oned throughout Santa Clara County, and the central Emergency Opera�ons Center for the 10th largest City in the United States. The EOC will be used as the countywide central emergency center during Super Bowl 2026. The site currently has a 416.6 kW solar system in place but needs two bateries to complete its microgrid design. The microgrid to be installed through the project will ensure con�nuous opera�on of the EOC during disasters, including the 60 Level 2 EV chargers that will be directly linked to the microgrid system. The EV chargers installed through the project will ensure that public EV charging is available in San José both during �mes of emergencies and daily, serving the disadvantaged community in which they will be built.

The project will also retrofit 100 gas water heaters at 50 community-serving facili�es with heat pump models, providing significant greenhouse gas reduc�ons to the countywide building por�olio. These community-serving facili�es span the City’s disadvantaged neighborhoods and include 4 emergency shelters, 17 community and youth centers, 9 libraries, 8 fire sta�ons, 5 cultural and recrea�onal facili�es, 6 municipal offices or corpora�on yards, and 1 police facility. Retrofi�ng water heaters in these facili�es will ensure their beneficial services and improve air quality within their disadvantaged communi�es.

Attachment 1

4 Sunnyvale De carboniza�on and Resiliency Projects:

The City of Sunnyvale Public Works Department seeks $3,606,777 in CPRG funding for an all-electric rebuild of two cri�cal facili�es: Fire Sta�on 2 and the Sunnyvale Water Pollu�on Control Plant.

Fire Sta�on 2 is one of two regional fire training facili�es to offer numerous required training courses for firefighters throughout Santa Clara County and serves two LIDAC communi�es in Sunnyvale. The Fire Sta�on is also one where the community and firefighters can engage in rela�onship building events like the annual pancake breakfast. With the number of visitors and trainees coming through the Sta�on, electrifica�on of this building will have far reaching impacts in the community. Fire Sta�on 2 meets mul�ple 90 percen�le thresholds including PM 2.5 in the air, lack of green space, proximity to hazardous waste facili�es and superfund sites, and traffic proximity and volume.

The project will install (based on ini�al design es�ma�ons):
• 12 electric roo�op packaged heat pump HVAC with op�mizers • Up to two 80-gallon electric heat pump water heaters
• 2 built-in induc�on cooktops
• 4 EV chargers for all-electric fire trucks at the sta�on • 75 kWh Solar + 176 kWh BESS

The Sunnyvale Water Pollu�on Control Plant is one of the oldest treatment plants on the West Coast. It works around the clock to provide essen�al wastewater treatment for all Sunnyvale residents and businesses. The Cleanwater Center is one of the necessary upgrades planned for this aging facility.

Designed to LEED Gold standards, it will be an opera�onal hub for the 67-person team who operates, maintains, and manages the Plant. It will also serve as the welcome center for the public, both visitors and par�cipants in tours of the Plant made available to the public. The Cleanwater Center meets mul�ple 90 percen�le thresholds including PM 2.5 in the air, expected agriculture loss rate, and projected wildfire risk.
• The project will install:
• 114 kW Solar System
• 1 Heat Pump Water Heater
• 3 Electric Heat Pump HVAC units and 1 large HVAC heat pump • Electrical Design and Construc�on
Electrifying public buildings comes with increased costs and Play 2.2 of the City’s Climate Ac�on Playbook aims to eliminate fossil-fuel powered appliances and/or sources in public buildings upon rebuild or significant remodel. While Sunnyvale has established this goal, increasing construc�on costs and addi�onal costs of electrifica�on can be a burden. To ensure the City can con�nue to meet its CAP goals, grants to offset costs are required. Therefore, offse�ng these costs through CPRG dollars will support the City in mee�ng its ambi�ous building decarboniza�on target to electrify 44% of exis�ng buildings by 2030. Modernizing and electrifying Fire Sta�on 2 and the Cleanwater Center will allow the City to con�nue to priori�ze future public building decarboniza�on projects and foster healthy and safe working and training condi�ons for local firefighters and essen�al staff that serve Sunnyvale’s diverse popula�on and underserved communi�es.

Attachment 1

5 Cuper�no Decarboniza�on Project:

Through the regional grant applica�on, the City of Cuper�no Public Works Department seeks $1,951,321 in funding for upgrades to the cooling, hea�ng, and water hea�ng components at Quinlan Community Center.
• The project will install: Heat Pump HVAC and Heat Pump Water Hea�ng Quinlan is a mul�-use building providing staff office space, classrooms for recrea�on classes, space for the Cuper�no Historical Society, and rentals. During emergencies, Quinlan is ac�vated as a shelter for hea�ng, cooling, air quality, or most recently as space for displaced residents a�er a fire at a mul�-family complex. The HVAC system at Quinlan was described in a building condi�on assessment study as being “in poor condi�on and well past its useful service life… [and is] an outdated pneuma�c system that does not allow for remote monitoring or modern energy efficiency strategies.” Ven�la�on is not sufficient in the dance and fitness rooms, leading to doors being propped open. The 27,000 square foot facility was built in 1989 and the hea�ng and cooling equipment is original to the building.

Morgan Hill Decarboniza�on and Resiliency Project:

Through the regional grant application, the City of Morgan Hill seeks $3,599,871 in funding to support the Centennial Recreation Center (CRC) Electrification Project, which includes the following components:

• Replacement of 4 gas boilers with electric boilers
• Replacement of the pool heater with an electric heat pump • Replacement of Kitchen appliances with electric appliances • Increase in microgrid batery storage
• Required electrical upgrades to support these enhancements • Installa�on of an electric vehicle charging unit

The proposed project will serve the en�re City popula�on including the City’s significant low-income popula�on. The project will allow the CRC to act as a resilient hea�ng, cooling, and gathering center for the community which will especially benefit residents who may not have hea�ng or cooling at their own homes. Public facility electrifica�on is a community-driven goal that was included by a community working-group in the City’s adopted CAP .

Mountain View Decarboniza�on and Resiliency Projects:

The City of Mountain View seeks $13,860,618 in funds for resiliency and decarboniza�on infrastructure improvements in the form of Solar and batery installa�on, and heat pump HVAC installa�on at two sites:
• Mountain View Sports Pavilion at Graham Middle School - 191.5 kW Solar & 2.5 MWh BESS & Heat Pump HVAC
• Whisman Sports Center at Critenden Middle School - - 66.7 kW Solar & 250 kWh BESS

These retrofits and installa�ons will support the middle schools’ opera�ons, energy resiliency, and cri�cal hea�ng and cooling during extreme weather events. The middle schools serve 877 and 590 students respec�vely and allow public use of the facili�es. Daily indoor air quality will be improved for Attachment 1

6 students, staff, and the public. Both sites are designated community shelters used during climate-related and other emergencies, and the microgrids will ensure their intended emergency use. These projects support the City of Mountain View’s goal to provide a livable community for all, suppor�ng sustainability and resiliency.

b. Demonstration of Funding Need
Bay Area ci�es are struggling to meet decarboniza�on goals due to the high cost of electrifica�on equipment paired with lack of capital dollars available in many ci�es’ General Funds, and inability to generate revenue within capital budgets. Bay Area ci�es are therefore looking to the Federal Infrastructure Bill for desperately needed assistance in mee�ng these ambi�ous goals, of which the CPRG represent the most significant funding opportunity to date. Other funding opportuni�es were either not awarded, deemed ineligible or insufficient for mee�ng individual Bay Area ci�es’ resiliency needs. The CPRG alone offers Santa Clara County Ci�es an opportunity to create zonal decarboniza�on, a wide variety of greenhouse gas reduc�ons and conduct por�olio-wide building electrifica�on and resiliency that will enhance the quality of their residents' lives without further burdening California low income residents who already pay some of the highest taxes and energy rates in the na�on.

While the Santa Clara County Ci�es are commited to electrifying public buildings, costs for electrifica�on improvements are beyond what is available in General Funds, and Public Works Departments are unable to generate revenue through special fees. For this reason, the San José Budget Office, for example, discourages the use of loans and is generally unable to take advantage of tax incen�ves without upfront funding sources. As another example of funding challenges, in 2023 the City of Cuper�no lost approximately 75% of its sales tax revenue a�er a state audit of a local vendor.

Resul�ng budget cuts have made advancing moderniza�on projects exceedingly difficult, so outside funding must be sought. While there are tax incen�ves such as the Infla�on Reduc�on Act (IRA) direct pay available for solar and batery projects, they do not cover full costs. The City of Mountain View conducted an analysis of available federal and state funding sources that revealed that there is not a comparable funding opportunity to the CPRG which would cover the funding gap needed for solar and batery on just its two loca�ons.

Santa Clara County ci�es explored federal funding sources in 2023 to cover the costs of needed electrifica�on improvements, par�cularly for microgrid systems, without successful project fit. The EPA’s GHG Reduc�on Fund Solar for All program covers residen�al solar only, and therefore is not an eligible funding opportunity for public facili�es. Sunnyvale explored the Energy Efficiency Block Grant program for funds to support public facility electrifica�on, however Sunnyvale’s share at under $200,000 was insufficient to offset construc�on and equipment costs. San José staff prepared sub-applica�ons for both the Federal Emergency Management Agency (FEMA)’s Building Resilient Infrastructure and Communi�es and Hazard Mi�ga�on Grant Program grants, which are widely considered to be the two most notable federal grants offering microgrid eligibility but were advised by California representa�ve staff to withdraw due to inability to create a posi�ve Benefit-Cost Analysis (BCA) analysis, and conflic�ng project needs. FEMA-funded equipment may be used as emergency measures only, which precludes use of microgrids for daily energy shaving and thus significantly reduces their GHG reduc�on benefit. FEMA’s BCA metrics consider microgrid systems to be a type of generator, thus are not op�mized for microgrid applica�ons. Finally, FEMA standards do not consider power outages due to rolling blackouts, brownouts, Planned Power Safety Shutoff (PSPS), or other non-federally declared disasters eligible events for BCA analysis or use of FEMA- funded equipment. Bay Area municipali�es need to install Attachment 1

7 microgrid systems as emergency power backup for a myriad of non-federally recognized emergencies such as storm-driven outages, locally centered fires, and minor earthquakes, and mi�ga�ng effects of planned outages or rolling blackouts that have become more common in Northern California as the electric grid is strained during summer and fall heat waves. While FEMA does not recognize these events as emergencies, Bay Area residents s�ll experience them as such and require refuge during them.

Staff explored recent California state funding op�ons and incen�ves for covering costs of microgrid equipment implementa�on or planning. The recently announced GFO-23-403 - Local Government Building Decarboniza�on Challenge and Integrated Climate Adapta�on and Resiliency Program (ICARP)’s Extreme Heat Resiliency grants do not offer significant enough funding amounts for implemen�ng regional GHG reduc�ons. San José staff applied to the ICARP Regional Resiliency Planning Grants program in June 2023 for a Microgrids Roadmap Planning Grant but were not awarded. The San José City Manager's Office was awarded an Adapta�on Planning Grant through ICARP that will be used to create a citywide climate adap�on plan that will include the implementa�on elements listed in this applica�on among a variety of climate priori�es.

Staff chose to include EVSE in this proposal due to previous EVSE grant incompa�bility or lack of success.

Staff are exploring ICARP’s GF-23-306 grant program but due to the 100-port minimum, the EVSE projects included in this proposal do not meet that program’s minimum requirements. San José, Sunnyvale, and Morgan Hill explored the Department of Transporta�on (DOT) Charging and Fueling Infrastructure (CFI) Discre�onary Grant Program. The City of Morgan Hill found that CFI did not allow for installa�on of chargers at key local loca�ons, including the City’s recrea�on center which is a local hub, due to corridor-proximity requirements; and Sunnyvale Fire Sta�on 2 also had incompa�ble project fit.

The City of San José submited applica�ons for both CFI’s Community and Corridor implementa�on funding grants in June 2023 but were awarded neither.

Finally, the Ci�es of San José and Sunnyvale inves�gated both state and federal earmarks for assistance; Sunnyvale was unsuccessful, and San José’s individual infrastructure needs far outweigh the funding cap of these programs, making the listed microgrid projects in par�cular ineligible for earmarks. Finally, the outlook is not good for California state sponsored earmarks, and possibly grants as well with the upcoming expected State budget deficit. Tax-based revenue is the only op�on, aside from grants, for genera�ng new funding and seen as last resort that should only be leveed on ci�zens if grant sources do not produce results. As stated above, Santa Clara County Ci�es are looking to the Federal Infrastructure Bill for much needed assistance to meet resiliency goals without increasing financial burdens to our low income and disadvantaged ci�zens.

The CPRG grant will provide much-needed funding for a por�olio of decarboniza�on, microgrid, and EVSE projects throughout Santa Clara County that cannot be matched by any other funding source available within the last 18 months. The funding request in this proposal would cover the gap between exis�ng IRA and other federal/state incen�ves, and the full cost of the projects, for a por�olio of GHG reduc�on measures at 62 large public facili�es achieving zonal decarboniza�on in Santa Clara County. c. Transformative Impact
Market transforma�on of emerging GHG emission reduc�on technology––While low-pollu�on equipment like heat pumps have matured technologically, they remain stuck in an “early adopter” stage in much of the US market, characterized by low market penetra�on compared with gas counterparts.

There’s reason to believe that, as the market matures, the cost of heat pumps will drop significantly, and Attachment 1

8 market penetra�on of electric appliances will consequently accelerate as it becomes affordable rela�ve compared to gas-fired appliances.3 A Na�onal Renewable Energy Laboratory study projects that costs for HVAC heat pumps and heat pump water heaters will decrease by 30%–40% and 50%–55%, respec�vely, by 2050.4 These cost reduc�ons will be driven by innova�on spurred by research and development funding, changes in consumer choice that increase demand, and consequent increases in heat pump produc�on. The speed and success of this market transforma�on will have enormous implica�ons for California’s climate goals–gas hea�ng equipment in homes and businesses is s�ll responsible for roughly 10% of California’s total greenhouse gas emissions.
5 In addi�on, in 2023, the Bay Area Air Quality Management District (BAAQMD) passed a “first in the na�on” rule phasing out the sale of gas hea�ng in the Bay Area by 2031. As a result of this strong and unequivocal signal to the market, Bay Area communi�es are already well-posi�oned to accelerate the regional market development of heat pumps. However, further heat pump market matura�on is needed before the phase-out to improve affordability rela�ve to gas appliances and market integra�on.

PFRIP will support the market transforma�on by:

1. Increasing demand for heat pumps through the replacement of 106 gas water heaters with heat pump water heaters at 54 facili�es countywide. Heat pumps baseline costs remain higher than their gas counterparts. Addi�onal investments from ci�es and municipali�es are needed to sustain market momentum and bring heat pumps into price compe��veness with gas equipment. Investments in public facili�es can accelerate the market and contribute to overall heat pump affordability rela�ve to gas appliances in two key ways:
a. Demand signal: PFRIP represents a sustained public investment in turnkey projects with predictable �melines and appliance investments. This can send a high profile and robust demand signal to manufacturers and distributors and boost the regional supply chain for zero-pollu�on equipment (See Technical Appendix, page 1 for Cost Projec�ons Figure). b. Workforce capacity: PFRIP proposes investments in workforce training for contractors.

Contractor training remains a cri�cal botleneck in the installa�on of electric equipment, and consequently the cost, complexity of retrofits, and overall market demand for heat pumps. Training contractors in building electrifica�on will contribute to market penetra�on of heat pumps and represent a sustained benefit for Santa Clara County communi�es as these newly trained workers con�nue to install zero-pollu�on equipment well beyond the lifespan of the PFRIP.

2. Contribu�ng to regulatory and technical lessons: Si�ng and installing electrical equipment in buildings o�en requires careful planning, naviga�on of incen�ves, and overcoming technical and regulatory hurdles. These challenges can increase the cost of zero-pollu�on equipment, slowing demand, and stalling market transforma�on. Federal investment in public facility electrifica�on will provide city planners, elected officials, and energy providers with an up-close experience

3 Rosenow, Jan, Duncan Gibb, Thomas Nowak, and Richard Lowes. 2022. “Hea�ng up the Global Heat Pump Market.” Nature Energy 7 (10): 901–4. doi:10.1038/s41560-022-01104-8.
4 Feinstein, Laura. 2024. “Closing the Electrifica�on Affordability Gap.” SPUR. htps://www.spur.org/publica�ons/spur-report/2024-02- 26/closing-electrifica�on-affordability-gap.page 15, see Technical Appendix for Figure T1, page 1 5 “Zero-Emission Space and Water Heaters - Frequently Asked Ques�ons (FAQs).” 2023. California Air Resources Board (CARB).

May. htps://ww2.arb.ca.gov/our-work/programs/building-decarboniza�on/zero-emission-space-and-water-heater-standards/faq.

Attachment 1

9 with electrifica�on for diverse building types. This in turn will drive the development of smart policies to address regulatory and technical fric�ons. Some example lessons might include:
a. Panel and service upgrades: Installing new electrical equipment, like heat pumps, risks triggering electrical panel and service upgrades, which can increase upfront costs, and require u�li�es to invest in addi�onal distribu�on infrastructure and increase electric rates for its customers. Pilo�ng the electrifica�on of public buildings will generate lessons in op�mizing panel load for medium and large-scale buildings to avoid panel and service upgrades. These lessons can in turn inform how municipali�es encourage and support building electrifica�on across the South Bay.
b. Learning to reduce regulatory and “red-tape” barriers: Regulatory barriers exist to si�ng, installing, and permi�ng heat pumps. These barriers vary across jurisdic�ons. By engaging in turnkey programs, Santa Clara municipali�es can iden�fy changes to city ordinances and permi�ng processes that can smooth the si�ng and installa�on of electric equipment.
c. Electrification planning for localities: Building electrifica�on planning resources, such as Switch is On, Quit Carbon, and regional and local “concierge” services, are making electrifica�on planning easier. However, naviga�ng local peculiari�es in contractor matching, available incen�ves, building types, and permi�ng and building ordinances, remain a challenge at all scales of building electrifica�on. PFRIP will spur the crea�on of new electrifica�on planning resources that are tailored to local building stocks, legal reali�es, contractor services, and incen�ves.

3. Educa�on: There is a need to educate distributors, contractors, ci�es, and residents about zero- pollu�on equipment, and pathways to electrifica�on. Electrifying public buildings allows ci�es to lead by example and offer examples of building electrifica�on that are highly visible for the wider community. Through contractor educa�on, the PFRIP can prompt contractors to promote the installa�on of heat pumps over gas water heaters. Through public educa�on, the PFRIP can prompt residents to switch out gas water heaters for heat pumps more quickly than the BAAQMD phase-out requires.

Santa Clara County is at the forefront of pioneering research and innova�ve prac�ces aimed at significantly reducing greenhouse gas emissions. Microgrids and EVSE technology reflect similar trends for pricing, adop�on and needs for market expansion as discussed above for heat pumps. For example, addi�onal EVSE at public facili�es will accommodate a rapidly transi�oning personnel vehicle market.6– San José saw the fastest growth in EVs of any major US city. These Ci�es have embraced a dynamic business incuba�on approach that melds par�cipatory design with a unified commitment to slashing GHG emissions, fostering a vibrant ecosystem of innova�ve solu�ons. This approach is poised to unlock novel pathways, policies, and programs with poten�al for replica�on beyond their borders.

SECTION 2: IMPACT OF GHG REDUCTION MEASURES
a. Magnitude of GHG Reductions from 2025 through 2030

6 Source: Nadia Popovich, "The Bay Area Leads the Na�onal Shi� to Electric Vehicles" New York Times. htps://www.ny�mes.com/2024/03/12/us/bay-area-electric-vehicles.html Attachment 1

10 According to the San Benito County and Santa Clara County MSA Priority Climate Ac�on Plan (PCAP), the MSA has 630 municipally owned buildings totaling 53,200 square feet (sq�) es�mated gross floor area (GFA) with collec�ve GHG reduc�on poten�al of at least 32,970 MT CO2 for the 2025-2030 period.

Buildings account for 43% of greenhouse gas emissions in Santa Clara County, with 23% of that coming from natural gas appliances. Pilot implementa�on will achieve widescale decarboniza�on of major appliances and addi�onal decarboniza�on via microgrid resiliency technology and EV charger infrastructure at 62 very large facili�es in Santa Clara County. Based on the PCAP , each building has an average 2025-2030 period reduc�on poten�al of 52.33 MT CO2. However, using per square foot (sq�) es�mate, PFRIP measures implemented can reduce greenhouse gas emissions by 0.62 MT CO2 on average per sq� for the 2025-2030 period. Based on San Jose’s planned HPWH building por�olio of known GFA totaling 3,389,923 sq�, the PFRIP Coali�on has poten�al GHG reduc�on of over 2,100,860.18 MT CO2.

Staff also conducted a benchmarking analysis on a subset of available buildings’ energy data to scope the GHG reduc�on poten�al for the pilot por�olio u�lizing the EPA’s ENERGY STAR Por�olio Manager (ENERGY STAR). The data exported from ENERGY STAR supports the hypothesis that the annual emissions reduc�on poten�al from these measures will be greater than indicated in the PCAP , as emissions reduc�ons for San José’s subset of heat pump water heater replacements alone showed poten�al direct GHG savings of at least 1239.5 MT CO
2 for 2025-20307, plus indirect GHG emissions savings of 1831.55 MT CO2, or total 3,245 MT CO2.
b. Magnitude of GHG Reduc�ons from 2025 through 2050
According to the PCAP , Santa Clara County’s 630 municipally owned buildings with 53,200 square feet (sq�) have collec�ve GHG reduc�on poten�al of at least 655,774 MT CO2 for the 2025-2050 period, providing an average per building reduc�on es�mate of 1040.91 and per sq� reduc�on of 12.33 MT CO2.

Based on the PCAP , measures implemented can reduce greenhouse gas emissions by up to 64,536 MT CO2 for the 2025-2050 period. However, based San Jose’s HPWH building por�olio of known GFA, the PFRIP Coali�on has poten�al GHG reduc�on of over 41,786,153.49 MT CO2.

San José’s ENERGY STAR analysis supports the hypothesis that the annual emissions reduc�on poten�al for PFRIP will be much greater than indicated in the PCAP , as emissions reduc�ons for the San José subset of heat pump water heater replacements alone showed poten�al direct GHG savings of at least 30,987.5 MTCO2 for 2025-2050, plus indirect GHG emissions savings of 45,788.75 MTCO2 by 2050, or 76,776.25 MT CO

2. c. Cost Effec�veness of GHG Reduc�ons
According to the PCAP , the total average cost effec�veness for the period of 2025 -2030 will be at least $15,409.90 per building or $23.80 per sqft MT CO2 by 2030, on average. The total cost of San José’s heat pump replacements will be $1,684,035.38 including all equipment, labor, permi�ng, and staff oversite, so the total cost effec�veness poten�al of this por�olio alone is conserva�vely expected at $548.36 per building MT CO2.
d. Documenta�on of GHG Reduc�on Assump�ons

7 This conserva�ve assessment assumed all replacements will be completed by 2029, with only one year of opera�on and 50% GHG reduc�on.

According to the NRDC, these retrofits could hold 70% reduc�ons and per work plan, ~24 units per year will be installed, crea�ng addi�onal years of GHG savings for the 2025-2030 period that will be assessed in the project performance evalua�on.

Attachment 1

11 The PCAP emission poten�al benefits were calculated using IPCC recommended methods and under an EPA-approved QAPP. However, this analysis used a very conserva�ve es�mate of countywide building counts only that did not include other types of non-building facili�es, such as pools, bathrooms, and pump sta�ons, that are included in the PFRIP por�olio, and es�mated emissions based on an average per building energy usage and local u�lity provider fuel mix specifica�ons rather than actual usage.

Details about the accoun�ng methods used in the PCAP can be found in the atached PCAP copy and relevant sec�ons have been provided in the Technical Appendix, Techappx_SVCE_PFRIP.

According to the Natural Resources Defense Council (NRDC)8, heat pump water heater conversion can reduce onsite emissions by 50-70%. Microgrids can provide the poten�al for full electrifica�on of a building combined with power savings during �mes of peak grid demand, such as summer and fall 5-9 pm hours, or during �mes when the grid is s�ll typically gas power plant fed, such as 12-4 am.

Staff conducted a benchmarking analysis to scope the GHG reduc�on poten�al for the pilot por�olio u�lizing the EPA’s ENERGY STAR Por�olio Manager (ENERGY STAR) and real building energy usage values on a subset of available buildings’ energy data. 12 months of electricity and gas u�lity data from each of the City of San José’s 50 planned heat pump retrofit sites were entered to ENERGY STAR for the calendar years of 2022 and 20239 to provide a 2023 annual Direct GHG Emissions (Metric Tons CO2e) and Indirect (Loca�on-Based) GHG Emissions (Metric Tons CO2e) value for each building. Data was exported from ENERGY STAR and applied to the heat pump water emissions reduc�ons factor of 50% for each loca�on to achieve an expected annual emissions reduc�on. The export table including relevant building ENERGY STAR IDs and spreadsheet calcula�ons are available in the Technical Appendix spreadsheet, GHGcalcs_SVCE_PFRIP.

Cost effec�veness values were calculated using the EPA’s required cost effec�veness calcula�on equa�on applied to 1) whole cost of all PFRIP measures (including all budget categories for performance and equity components) divided by the Sum of Quan�fied GHG reduc�ons from 2025-2030 according to the PCAP and 2) whole cost of San José heat pump conversions (including all budget categories for labor, permi�ng and equipment) divided by the Sum of Quan�fied GHG reduc�ons from 2025-2030 according to the PCAP and ENERGY STAR analyses. Addi�onal details about the GHG Reduc�on assump�ons and methods used to calculate are available in the in the Technical Appendix.

SECTION 3: ENVIRONMENTAL RESULTS – OUTPUTS, OUTCOMES, AND PERFORMANCE MEASURES a. Expected Outputs and Outcomes

PFRIP will assess output and outcome metrics in alignment with the PCAP , and in pursuit of the actual GHG benefit, comparing energy and GHG values pre-installa�on to post-installa�on at all facili�es.

The following output metrics are included in the PCAP and will be quan�fied by PFRIP:
• Number of facili�es retrofited
• Number of carbon-free appliances purchased or installed

8 Electric Heat Pumps Can Slash Emissions in California Homes (nrdc.org) 9 In a few instances 2023 data was not fully available, so 2022 values were used. The appendix provides details about the calcula�ons and includes the ENERGY STAR data output.

Attachment 1

12 In addi�on, PFRIP will assess the following outcomes:
• Average energy savings per building, both as electricity and natural gas usage • Average energy cost savings per building, both as electricity and natural gas usage • Average Energy Usage Intensity (EUI) reduc�on per building • Total quan�ty of avoided GHG emissions as calculated from real �me energy use, produc�on, an/or storage in microgrids and EVSE
• Total quan�ty of GHGs reduced from natural gas appliances switched to electric • Amount of reduced purchased fuel by fuel type
• If feasible, quan�fy CAP and HAP emissions reduc�on
• Actual Cost effec�veness of avoided GHGs
• If feasible, quan�fy avoided CAP and HAP emissions cost-effec�veness

b. Performance Measures and Plan
i. GHG Reduc�on Performance:

Immediately following award acceptance, SPUR will lead the Coali�on to select a consultant to conduct the GHG performance analysis. A QAPP will be developed and submited by the end of Year 1. Electricity and u�lity data will be analyzed at each site for a period of at least 2 years preceding the kickoff of construc�on to provide site specific EUI, Natural Gas Usage, and a calculated GHG Emissions factor baseline comparison. Temporary metering will be used to determine peak loads and energy genera�on or usage profiles for each installed measure following construc�on comple�on. Sites will be monitored for a period of 2 months – 2 years depending on �meline for construc�on comple�on (see 3.c below).

For sites with longer performance periods, both summer and winter peak monitoring will be assessed in real �me. For facili�es with short performance �melines, the avoided GHGs and summer/winter peaks will be modelled based on minimum two-month temporary metering and profiles of like counterparts within the project’s por�olio or other similar exis�ng facili�es. As projects are assessed for real-�me or modelled GHG emissions benefits, the results will be displayed using on online dashboard included in the project website, described in Sec�ons 3c and 4.
ii. Work Plan Performance: Design Guidelines and Evalua�on The Public Facility Resiliency Fund fuels an ambitious set of facility upgrades to establish a network of community resilience centers serving disadvantaged and vulnerable communities across Santa Clara County. It is critical each location will produce a consistent set of facility features and service capacity, based on local needs. To that end, Prospect Silicon Valley, (ProspectSV) with an experienced engineering team from Point Energy Innovations and IDeAs Consulting, will lead the Coalition to establish a basis of design for each project to be performed under PFRIP. The approach will be as follows and include a QAPP prior to implementation kickoff:
• Develop a Roadmap for Community Resilience Center Features (Roadmap). These will be Design Guidelines for essential features of the community resiliency centers included in the project, providing a consistent benchmark for building construction performance, capacity for services, and energy efficiency.
• Develop a PFRIP Standard RFP/RFQ and Mechanical Engineering and Plumbing (MEP) Bid Package: These will be guidelines, scope elements, and team qualifications provided to each City’s project team for securing standardized qualified design and construction services for future design projects.

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13 • Develop and Implement Decarbonization Retrofit and Resilience Upgrades Assessments: Review each facility’s pre and post construction conditions, required upgrades, and available funds against the Roadmap, RFP, and Bid Package Guidance to provide project-specific performance metrics assessing build quality and final facility features and service capacity to local community members (e.g., air quality protection, water supply, power resiliency, or shelter). Results of this review would be provided in a project metrics and performance report.

c. Authorities, Implementation Timeline, and Milestones SVCE is a Joint Powers Authority eligible to lead this grant10, and will establish the Public Facility Resiliency Fund (Fund) ensuring �mely project reimbursement and distribu�on of the Fund to the Coali�on’s members for use in the PFRIP. Each coali�on member City will be responsible to lead design, construc�on, and inspec�on of its GHG reduc�on measures; take an ac�ve role in planning and implemen�ng the project equity analysis, performance evalua�on, community engagement and workforce development ac�vi�es; and fulfill all repor�ng requirements, for ac�vi�es that take place in its jurisdic�on. SPUR will lead the Equity Analysis, Community Engagement and GHG Performance. Prospect Silicon Valley will lead Design Parameters Performance and Workforce Development. Each Coali�on member City has the authority to carry out its proposed measures, and will contract for design and construc�on as needed, within its jurisdic�on. Assistance will be required from Pacific Gas and Electric (PG&E), the local u�lity provider, for installing electrical panel and transmission related upgrades to accommodate increased electrical capacity at each site.

Major Workplan Milestones:
a. Administra�on and Repor�ng: Prior to grant award and acceptance, SVCE will lead development and submital of the Coali�on’s Memorandum of Agreement (MOA) by July 1, 2024. The Workplan is expected to ini�ate with grant award by October 1, 2024, and complete five years later by September 30, 2029. Semi-annual reports including reimbursement receipts will be submited to the EPA every six months following award acceptance, on March 31 and September 30, or the closest prior business day, annually. The Project Plans for GHG Performance and Building Design Performance and each’s respec�ve Quality Assurance Performance Plan (QAPP), and the Low Income Benefit Report and Community Engagement Plan, will be submited by September 30, 2025. The Final Project Report and reimbursement receipts will be submited by September 30, 2029.

b. Decarboniza�on Projects:
i. San José’s 100 Heat Pump Water Heater Retrofits at 50 facili�es: The City of San José will contract with one its exis�ng vendors for purchase of heat pump water hea�ng (HPWH) equipment and conduct

10 Silicon Valley Clean Energy’s Joint Powers Authority Charter may be viewed in the file Atachment, Executed JPA_SVCE_PFRIP .

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14 installa�ons using exis�ng Citywide Facili�es Maintenance Staff. HPWH will be installed at a rate of 2 per month following an ini�al training period, sponsored through the Project Work Force Development plan (see Sec�on 5). All projects are expected to be installed and inspected by June 30, 2029.

ii. The City of Cuper�no’s project will include HPWH and HVAC retrofit requiring full construc�on planning, design, and bid package and is expected to include an 18-month performance period.

c. Resiliency Upgrades at Pre-Designed Facili�es: San José’s Roosevelt Community Center, Happy Hollow- Kelley Park Campus and Fire Sta�on 32, and Sunnyvale’s Fire Sta�on 2 projects have already been designed. Fire Sta�on 32 will be ready to move immediately to construc�on, Fire Sta�on 2 to Permi�ng, and the other two will move immediately to construc�on bid package procurement. The four projects are expected to have two-year performance periods and serve as baseline comparison models for the Design Parameters Analysis.

f. Resiliency Upgrades at Exis�ng Facili�es: Most projects will take place at exis�ng facili�es. Immediately following award acceptance, Ci�es will conduct procurement for design services as needed; this task is rolled into the Planning, Design, & Permi�ng task on each milestone table below. All projects are expected to be completed no later than June 30, 2029, to allow for a minimum two-month performance period - projects inspected in Year 4 will have a minimum 18-month period.

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15 e. Resiliency Upgrades at New Facili�es: San José is building new Fire Sta�ons 23 and 36 that will be all- electric construc�on including microgrids. Both projects will conduct land acquisi�on in years 1-2 that will not be grant covered and are expected to have six-month performance periods including modeling analyses informed by on-site metering of at least a two-month period.

f. Performance Evalua�ons: SPUR will lead evalua�on for GHG Performance and ProspectSV will lead Building Design Performance. All Project Plans with QAPPs will be submited September 30, 2024. Final Performance Reports will be submited by the end of the grant term, by September 30, 2029.

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16 g. Community Engagement and Online Repor�ng: SPUR will lead Equity Performance and Community Engagement and submit the Project Plan and Low Income Benefit Report by September 30, 2024, and the Final Evalua�on by September 30, 2029. Four events total will be planned to showcase completed projects and encourage climate ac�on countywide, two managed by SPUR and two by the City of San José Office of Economic and Cultural Affairs as a Climate Art Fair. San José will host a Project Website including GHG Dashboard for displaying reduced emissions as projects are completed, and 5 community presenta�ons translated into the County’s three widely spoken non-English languages of Spanish, Vietnamese, and Mandarin Chinese including live transla�on for community mee�ngs.

h. Workforce Development: ProspectSV will lead Workforce Development. Training Modules and Appren�ceship Program will be developed in Year 1. Trainings will be provided to city staff and 50 low- income individuals, sponsored by the grant, in years 2-5, with final program evalua�on submited by September 30, 2029.

All projects, performance assessments, community engagement, and reports will be completed by September 30, 2029.

SECTION 4: LOW-INCOME AND DISADVANTAGED COMMUNITIES
a. Community Benefits
All loca�ons proposed for the PFRIP’s GHG reduc�on measures meet EPA-defined criteria as disadvantaged census tracks, either by directly mee�ng the Disadvantaged criteria, or by mee�ng 2 or more 90th percen�le recognized environmental or socioeconomic stressors according to the CEJST, such as PM 2.5, traffic volume and proximity, and linguis�c isola�on. The relevant CEJST census tracks are Attachment 1

17 listed under Atachment, Areas_SVCE_PFRIP. The Cover Page displays a map of the full project service area, planned measures by category, the corresponding disadvantaged census tracks per CEJST layers, and the number of CEJST 90th percen�le stressors met at each site.

Lower income individuals use Santa Clara County community centers, recrea�on centers, and libraries daily for child and elder care programs and to access books, computers, workout equipment, and mee�ng rooms. These facili�es are established and trusted neighborhood focal points used year-round for community-building ac�vi�es, providing resources to residents, and suppor�ng and strengthening community rela�onships. In addi�on, fire department facili�es exist primarily to assist the most vulnerable communi�es, either those experiencing physical threats or health issues. The facili�es featured in PFRIP are ac�vated during disasters like major storms, fires, flood events, and heat waves and are used as emergency shelters and cooling/hea�ng centers to provide residents respite from the elements. Low-income and vulnerable communi�es are most likely to be impacted by hazards and disaster events like flooding, heat waves, and power outages. 11 For example, in the event of a heat wave,
lower-income residents most o�en live in older apartment buildings without air condi�oning or are unable to afford AC u�lity costs. Lower-income residents are also more likely to live in neighborhoods with less tree cover, making their homes and neighborhoods hoter on average.12 For example, South Central San José has less tree cover and is hoter than other neighborhoods of the city.13 During heat waves, low-income residents benefit greatly from public cooling centers. By advancing resiliency retrofits at these facili�es, many of these public facili�es will soon be able to maintain cri�cal community services using microgrid systems. PFRIP will improve community services at the facili�es with a mix of decarboniza�on retrofits and resiliency upgrades. Community benefits may differ depending on the measure implemented, see detailed community benefits below.

Resiliency upgrades will include photo voltaic (PV), batery energy storage systems (BESS) installa�ons, and microgrids installa�ons, that may be integrated with public EV charging infrastructure. PFRIP’s resiliency upgrades will realize several direct benefits to the community:
• Improved access to services and increased resilience to climate hazards: Many of the facili�es undergoing PV, BESS, and microgrid upgrades are ac�vated during hazards like major storms, fires, flood events, and heat waves and are used as emergency shelters and cooling/hea�ng centers to provide residents respite from the elements. These distributed energy resources will enhance the energy security and stability of these facili�es, making them less vulnerable to power shutoffs and outages during hazards. Upgrading community centers and recrea�on centers will increase the capacity of facili�es to serve residents con�nuously during �mes of intermitent power shutoffs and outages, offering a space for community members to access shelter, informa�on, and electrical power (e.g., for charging phones) when nearby homes and

11 US EPA, OA. 2021. “EPA Report Shows Dispropor�onate Impacts of Climate Change on Socially Vulnerable Popula�ons in the United States.” News Release. September 2. htps://www.epa.gov/newsreleases/epa-report-shows-dispropor�onate-impacts-climate-change-socially- vulnerable.
12 Zhou, Weiqi, Ganlin Huang, Steward T.A. Picket, Jing Wang, M.L. Cadenasso, Timon McPhearson, J. Morgan Grove, and Jia Wang. 2021. “Urban Tree Canopy Has Greater Cooling Effects in Socially Vulnerable Communi�es in the US.” One Earth 4 (12): 1764–75. doi:10.1016/j.oneear.2021.11.010.
13 “SJSU News | Learn By Doing/ Excite Your Mind.” 2024. Accessed March 28. htps://sjsunews.com/ar�cle/lack-of-trees-proves-harmful-to-sj- san-José-state-and-city-experts-say-deficit-in-canopy-coverage-causes-inequality-and-climate-issues.

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18 businesses may lack power or have experienced other hazard-related damages. Low-income residents are dispropor�onately vulnerable to climate hazards due to several factors, including limited resources, socioeconomic dispari�es, and inequitable access to infrastructure and services. During heat waves, low-income residents benefit greatly from public cooling centers because they lack access to air condi�oning or cannot afford to pay u�lity costs. Finally, by transi�oning to electric-powered hea�ng, cooling, and appliances, communi�es will also decrease their carbon footprint and contribute to mi�ga�ng climate change impacts. • Lower electricity bills and net metering for solar PV means reinvestment in community services:

PV, combined with BESS, allows for buildings to supply their own electricity during much of the year, and during a large por�on of the day. BESS allows buildings to con�nue to use energy produced by PV passed peak sunlight hours. Net metering policies allow for PV energy producers to sell excess energy back to the grid during peak sunlight hours. Together, these upgrades allow buildings to save on u�lity bills, sell PV energy to further reduce energy bills, and use bill savings to reinvest in building services and ameni�es.

Decarboniza�on retrofits will change natural gas-powered equipment for electric counterparts in major building systems including Hea�ng, Ven�la�on, and Air Condi�oning (HVAC) replacements, water hea�ng and pumping, and kitchen appliances. PFRIP’s retrofits will realize several direct benefits to the community:
• Improved public health resulting from reductions in co-pollutants: By transi�oning from fossil fuel-based appliances, like gas water heaters, to cleaner electric appliances like heat pumps, nitrous oxide, and par�culate mater concentra�ons decrease and air quality improves, reducing respiratory issues such as asthma and allergies. Electrifying gas stoves to induc�on stoves eliminates carbon monoxide and other par�culate mater concentra�ons, reducing harmful indoor air pollutants in the facili�es in ques�on. Furthermore, electrifica�on o�en involves the adop�on of energy-efficient technologies, leading to lower emissions from energy genera�on and further mi�ga�ng air pollu�on, which is linked to cardiovascular and respiratory diseases. • Improved access to services and amenities: Many public facili�es struggle with deferred maintenance on infrastructure due to lack of funding. This can lead to disrup�on in access to certain services for community members. For example, community centers may provide hot showers, but if the facility’s hot water heater is old it may break o�en and require repairs.

Replacing older appliances with upgraded electric appliances will improve the quality of the equipment and reduce service disrup�ons for the community. • Energy cost savings mean reinvestment in community services: When hea�ng water or air, heat pumps are three to four �mes more energy efficient than their gas counterparts. Addi�onally, forecasts of energy rates in California es�mate that gas rates are likely to escalate faster than electric rates over �me. With the addi�on of solar panels, bateries, and microgrids, building maintenance budgets have the poten�al to realize savings year-over-year, freeing up addi�onal resources for improvements and community services.
• Workforce training opportunities: Workforce training opportuni�es, led by Prospect Silicon Valley, will provide contractors with the skills required to install zero-pollu�on equipment, such as all-electric heat pump water heaters and heat pump HVACs. This partnership will not only directly support the proposed municipal facili�es retrofits but will also expand the workforce needed to decarbonize the South Bay’s municipal (and residen�al) building stock and accelerate Attachment 1

19 the transi�on off of gas hea�ng in buildings. The training program will be available to 50 low- income individuals free of charge and will include appren�ceship ride-along with City staff during installa�on and maintenance of proposed resiliency upgrades and decarboniza�on retrofits.

Con�nued assessment— To determine the Public Facility Resiliency Implementation Project’s GHG- emission reduc�on impact and community benefits, including the direct and indirect benefits to low- income and disadvantaged communi�es, SPUR will conduct an assessment to share outcomes and best prac�ces associated with the Project. By the end of Year 1, SPUR will submit a Low Income Benefit Assessment and Equity Analysis Project Plan. Final assessment findings will be shared as a report and will be ready in advance of the five-year grant deadline.

The assessment will generally include:
• An overview of the par�cipa�ng municipali�es' public facility building por�olio and why this subset of buildings was chosen for funding.
• A review of the approach of the Project’s “by-equipment” versus “by-building” approach with an explana�on of the resiliency upgrades and the decarboniza�on retrofits and how this approach reduced the impact on opera�ons and other condi�ons.
• GHG reduc�on and cost savings calcula�ons
• A review of the Project’s design standards
• Workforce development impacts from the partnership with Prospect Silicon Valley • Three case studies of representa�ve buildings that underwent resiliency upgrades or decarboniza�on retrofits: What was the process of retrofit, what was learned, who are communi�es served by buildings, and what were the community benefits or disbenefits? What specific planning, zoning, and permi�ng issues or experiences that arose during project implementa�on?
• Equity Analysis (see below for more details)
• Challenges and Best Prac�ces: What can be learned from these projects to support other jurisdic�ons in making their public facili�es more resilient through electrifica�on transi�ons and other upgrades?

To opera�onalize equity in its policy work, SPUR developed the Equity Framework of Analysis - Guiding Questions for Policy Projects. This equity framework was adopted to ensure SPUR’s research methodology and prac�ces are inclusive, collabora�ve, and responsive to the needs of impacted people.

This Framework will guide the assessment of this Project. Guiding ques�ons include: How does this project address the pressing needs of marginalized groups? Are there data gaps? What addi�onal data would help analyze the project to beter understand its equity impacts? If so, how can SPUR obtain beter data? What past investments/budget alloca�ons have there been to this group/geography? These are the types of ques�ons that SPUR’s assessment of the project will consider in its equity analysis.

b. Community Engagement

SPUR

As leader of the PFRIP’s Community Engagement and Equity assessment, SPUR will engage the community through surveys and interviews of residents who are served by these facili�es, in addi�on to facility staff members, heat pump and microgrid installers, and other key people engaged in the resilience upgrades and decarboniza�on retrofits. The findings from this assessment will be shared through a free SPUR public event, regional outreach, and on the project website. SPUR will also support the municipali�es in implemen�ng community engagement and public educa�on plans, including co- Attachment 1

20 hos�ng two public events at municipal facili�es that have undergone a resiliency upgrade or decarboniza�on retrofit. These events are meant to highlight the upgrades made at each facility through a fes�ve community gathering and report back on assessment findings, par�cularly community benefits achieved through the specific facility’s upgrade or retrofit in addi�on to benefits achieved across the en�re project.

City of San José
The project includes a focused community engagement plan that will build upon San José’s Climate ac�on plans and City Infrastructure Strategy that are informed by prior extensive community, technical, and stakeholder processes. Improving grid resiliency through microgrids and decarbonizing buildings and commutes are specific strategies of the Pathway to Carbon Neutrality as well as the City Infrastructure Strategy, Brilliant at Basics. From 2018 to 2021, San José undertook an extensive community engagement process to co-create Electrify San José: Framework for Existing Building Electrification that lays out how to reduce greenhouse gas emissions from exis�ng buildings in San José through building electrifica�on, while bringing to the forefront the concerns and priori�es of historically marginalized communi�es. Over a year and half of monthly mee�ngs with two community-based organiza�ons (CBOs) represen�ng San José’s La�nx and Spanish communi�es, three community forums with over 40 CBOs, labor, environmental, development and housing organiza�ons, and five public outreach mee�ngs, par�cipants iden�fied three relevant overarching community needs and priori�es: 1. Housing and energy costs 2. Clean and reliable energy 3. Health and air quality Many families throughout San José are not able to purchase ven�la�on systems to cool their homes and protect their indoor environments from air pollu�on. San José residents are concerned about more frequent smoky days from the wildfire season, and pollu�on from highways and industrial sites that dispropor�onately affects low-income communi�es. Vulnerable popula�ons living in areas of higher air pollu�on are already experiencing dispropor�onately nega�ve health outcomes, such as higher rates of asthma. In addi�on, many long�me residents who are not working in the tech industry have seen their living costs skyrocket without a propor�onal wage increase. San José families are already struggling to pay their u�lity bills. Eleven percent of San José households have a high energy burden, which means they spend above 6 percent of household income on u�lity bills, while 6 percent of households have a severe energy burden, meaning they spend above 10 percent of household income on u�lity bills. It is cri�cal that building electrifica�on does not exacerbate housing and energy unaffordability in San José, par�cularly for those who are already struggling to remain in their homes and in the city.

Guided by the findings of these previous engagement ac�vi�es, the City’s Public Works Department conducted a comprehensive map assessment of City census tracks aligned with the CEJST layer to iden�fy facili�es in the most economically challenged areas for the CPRG decarboniza�on and resiliency measures. In addi�on, the proposed workplan and budget includes a community engagement plan that will ensure all ci�zens are given the resources to be heard by including engagement strategies targeted at Spanish, Vietnamese, and Mandarin Chinese speakers as well as low-income residents. Planned strategies for language accessibility include live communica�on in na�ve languages, virtual input opportuni�es, and a fully translated project website. In addi�on to the countywide work led by SPUR, the Public Works Department will work with the San José Office of Economic and Cultural Affairs to hold a Climate Ac�on Fair including two community engagement events within its jurisdic�on.

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21 City of Sunnyvale
The City of Sunnyvale adopted its Climate Ac�on Playbook (CAP 2.0 or Playbook) in 2019 with significant input from the community through surveys, public mee�ngs, workshops and input from a community advisory commitee. The City and community emphasized the importance of public facility electrifica�on when feasible, to ensure the City is doing its part to contribute to the community wide GHG reduc�on targets. Play 2.2 of the City’s Playbook specifies a target to convert municipal buildings to all-electric upon rebuild or significant remodel to assist in reducing natural gas emissions from exis�ng buildings.

Currently, the City is upda�ng its specific work plan for implemen�ng the Playbook, Game Plan 2028. The most recent presenta�on of analysis of this work plan highlights the importance of reducing natural gas from exis�ng buildings to achieve the City’s 2030 goal. The City conducted outreach to the community to gather input on the Dra� Game Plan through workshops, online surveys available in English and Spanish, email blasts, and presenta�ons to community groups. The current Dra� outlines increasing the City’s goals for reducing natural gas use to 42% in residen�al and 38% in commercial by 2030. The CPRG funds would be a significant step toward mee�ng these ambi�ous goals because it would allow the City to fully electrify two cri�cal opera�ons centers, monitor their energy performance and serve as model buildings to jus�fy the need for advancing building electrifica�on of municipal facili�es on a broader scale.

If awarded, the City of Sunnyvale plans to bolster its engagement with low-income and disadvantaged communi�es throughout the development and implementa�on period of the grant term. As part of the design and construc�on process for city facili�es, the City hosts public mee�ngs in local spaces to invite the community to provide feedback and input on the design and construc�on plans. In 2021, the City of Sunnyvale hired an Equity, Access and Inclusion (EAI) Manager and established an equity, access and inclusion team of staff from each City department to advance the City’s reach and engagement with its most vulnerable popula�ons. In addi�on, the City adopted Council Policy 7.2.1 specifically for community engagement, which was developed a�er the City hosted a series of listening sessions to hear from the community. The policy ensures the community is well informed about local issues and City Programs and Services. This is part of a larger obliga�on called the Sunnyvale Unity Commitment which commits the city to crea�ng a culture of belonging where all members of our diverse community feel included, heard, and respected. The City’s Sustainability team plans to partner with the EAI team to develop outreach materials in Spanish, Mandarin and Tagolog to design linguis�cally and culturally appropriate outreach materials for engagement au gra�s throughout the grant term. Both facili�es in Sunnyvale’s applica�on are important community engagement centers, will serve as educa�onal centers for the public and will demonstrate the City’s ability to meet climate goals and targets set for and by the community.

City of Morgan Hill
The City of Morgan Hill’s adopted Climate Ac�on Plan (CAP) was developed with significant input from a community working group which saw the importance of public facility electrifica�on. They specified a goal in the CAP to convert all municipal buildings to all-electric by 2035. The CPRG funds would be a significant step toward mee�ng this community-driven goal because it would allow the City to fully electrify one of the community’s key cultural hubs.

The City of Morgan Hill will seek meaningful engagement with low-income and disadvantaged communi�es con�nuously for the life of the grant by providing outreach, engagement, input Attachment 1

22 opportuni�es, and informa�on about the project in both English and Spanish languages. The City will partner with local groups including the public library, school groups, AAUW, and climate ac�on groups to reach a wide range of residents. Addi�onally, the City is proposing to install a mural completed by a local ar�st that will incorporate a clean energy theme. The artwork will be designed to inspire and intrigue across the City’s diverse cultural and socioeconomic backgrounds.

The City of Morgan Hill has more affordable housing units per capita than any other city in northern California. The City has been planned in a way that incorporates affordable housing throughout the community and as a result the City does not have a specific census tract that is iden�fied in the Climate and Economic Jus�ce Screening Tool as LIDAC, although the Centennial Recrea�on Center is located within a census tract that meets several of the tool’s individual disadvantaged metrics. In addi�on to ac�ng as a hea�ng, cooling, and reunifica�on center, Morgan Hill’s recrea�on center also offers services for the elderly, children, and youth, and provides affordable ac�vi�es and workout equipment to the en�re community including a significant lower income popula�on.

City of Mountain View
The City of Mountain View, in partnership with local organiza�ons, conducted outreach in 2023 to inform its resiliency efforts. For example, the Community Services Agency (a nonprofit organiza�on which has partnered with the City for more than 40 years on social safety net services) and the City worked together to conduct surveys in English, Spanish, and Chinese at the Senior Center to 120 senior nutri�on program par�cipants. Survey results highlighted opportuni�es to increase public awareness of cooling centers (such as Mountain View Sports Pavilion and Whisman Sports Center) and augment citywide resiliency infrastructure. This raised the CPRG grant as a �mely opportunity to enhance the City’s facili�es with resiliency improvement.

If awarded, the City of Mountain View will engage with low-income and disadvantaged communi�es throughout the development and implementa�on of the grant. For many years, the City’s Mul�cultural Engagement Program (MEP) has been building rela�onships within the City’s culturally diverse popula�ons and neighborhoods, including among the Hispanic/La�no, Chinese, and Russian communi�es. The City has a civic engagement academy that is offered in Spanish and Chinese. MEP also provides transla�on/interpreta�on services and culturally appropriate outreach. The City’s Sustainability and Resiliency Division and MEP would partner to provide linguis�cally and culturally appropriate outreach to incorporate community input and provide updates throughout the grant process au gra�s.

The City is also undergoing other planning processes that will involve community engagement around resiliency infrastructure and programming that can be leveraged for PFRIP. Over the coming year, the City will develop a Community Resiliency Strategy as well as the Parks and Recrea�on Strategic Plan.

Outreach for these projects will include surveys, partnerships with community groups, one-on-one mee�ngs or interviews, and community mee�ngs, many of which will offer transla�on or interpreta�on op�ons and childcare. The City will consider community feedback from these processes to inform the CPRG projects without charge to the Public Facility Resiliency Fund.

SECTION 5: JOB QUALITY
The City of San José partners with the Santa Clara County Office of Labor Standard Enforcement on prevailing wage and wage the� policies to ensure countywide wage equity and prevent wage the�. San José’s Office of Equality Assurance will oversee prevailing wages for the project and help monitor Attachment 1

23 companies who would be contracted for project implementa�on to ensure that their workers are properly paid for the work they do. The Office of Equality Assurance conducts ac�ve enforcement of prevailing wages on City contracts. This enforcement will not be grant charged.

To expand the regional work force, team member ProspectSV would coordinate a training series for building industry prac��oners on building decarboniza�on and zero-carbon building systems. ProspectSV has partnered with DMG North, a representa�ve of leading HVAC (Hea�ng, Ven�la�on, and Air Condi�oning) equipment manufacturers in Northern California, to establish a Northern California Training Center in the Bay Area. This center will be available for industry training and educa�on over the dura�on of the grant period and beyond. DMG North regularly hosts training sessions with Trade Professionals, Professional organiza�ons, Unions, Voca�onal Schools, Colleges, and Universi�es. They commited to being a resource for the industry and to help educate and train others, which will have a far-reaching impact on commercializing this in the marketplace. The training series, to be developed under PFRIP funding in Year 1, would be based on the experience of veteran workforce development professionals with a history of suppor�ng clean technology workforce efforts across the Bay Area. The program will include classroom and webinar training and speaking engagements, but also will leverage the partnerships of professional organiza�ons like Sustainable Purchasing Leadership Council, North American Sustainable Refrigerants Council, Interna�onal Facili�es Management Associa�on, and others to reach the broadest and most relevant stakeholders across the buildings industry value chain. Special aten�on will be paid to the buildings design and modeling industry through a network of design leaders engaged in as program advisors. The program will be available to the Coali�on’s staff as in service training, and up to 50 residents mee�ng federal low-income criteria seeking journeyman plumbing or electrician creden�als, during years 2-5 of the grant period, free of charge through funded s�pends.

S
ECTION 6: PROGRAMMATIC CAPABILITY AND PAST PERFORMANCE
a. Past Performance
The Coali�on led by SVCE collec�vely has considerable experience with receiving and managing federal and non-federal grants. The City of San José manages more than 100 federal awards for various grant types. In fiscal year 2022-2023, San José reported more than $196 Million (M) in federal grant awards and expenditures. Two key examples of grants completed within the last three years include: 1) the U.S.

Department of the Treasury’s Coronavirus Relief Fund14 which provided $178M during the Pandemic to cover community needs for food, shelter, testing, and other essentials and 2) CalOES Public Safety Power Shutoff Allocation15 which provided $500,000 for emergency response. The City of Cuper�no recently received and expended $214,549 in grant funds through State of California Proposi�on 68 OGALS16 to build the city’s first full-sized basketball court, filling a gap in recrea�onal variety in the Parks

14 Grantor: U.S. Department of the Treasury’s Coronavirus Relief Fund; Grant Assistance Number: OIG-CA-20-021), from March 1, 2020 – December 31, 2022; Total Funding: $178,295,348; How Spent: $90.1M in personnel costs of dedicated time responding to the COVID-19 emergency; $29.9M in food and necessities distribution; $27.2M in unhoused sheltering/support; $20.4M in local assistance; $4.5M testing, tracing and isolation; and $2.2M facility improvements
15 Grantor: State of California Governor's Office of Emergency Services (CalOES) Public Safety Power Shutoff Allocation; Grant Assistance Number: 085-68000); Grant Dates: July 1, 2019 – February 29,2024; How Spent: $99,360 for development of City's Power Vulnerability Plan; $122,340 in design and specifications for New Emergency Generators for Fire Station #28 and Police Sub Station; $240,900 in Radio Communications Equipment for Public Safety; and $37,400 in Radio Communications Equipment for Non-Public Safety. 16 Grantor: California Department of Parks and Recrea�on via Office of Grants and Local Services (OGALS); Grant Name: California Drought, Water, Parks, Climate, Coastal Protec�on, and Outdoor Access for All Act of 2018; Grant Assistance Number: 18-43-016 and 18-43-017; Grant Amount: $214,549; Grant Term: through 12/31/2021 - 7/31/2024; How Funding Was Spent: Remove exis�ng landscape, irriga�on, storm drain, Install a full-size basketball court (court surface, backboards/nets, drainage). Remove and replace exis�ng walking path leading to new basketball court. Total: $214,549 spent by 12/31/23.

Attachment 1

24 Master Plan. For the fiscal year ending June 30, 2023, the City of Sunnyvale reported 32 federal awards and $29.7M in federal grant expenditures; City of Mountain View reported 11 federal awards and $10.8M in federal grant expenditures; and the City of Morgan Hill reported 4 federal awards and $800,732 in federal grant expenditures17. SVCE administered a $1.5M grant from the CAPP18 in FY21-22 that helped California energy customers reduce past due energy account balances during the Pandemic.

b. Reporting Requirements
The PFRIP Coali�on members successfully complete grants’ compliance repor�ng accurately and �mely.

In early 2024, the Ci�es of Morgan Hill, Mountain View, San José, and Sunnyvale completed their Single Audit on the Schedule of Expenditures of Federal Awards required by the Uniform Guidance with no material weaknesses or significant deficiencies regarding the review of the Schedule of Expenditures of Federal Awards, which includes all federal awards received directly from federal agencies and federal awards passed-through other governmental agencies. In 2023, Cuper�no expended the OGALS funds 7 months ahead of the deadline. In 2022, the Department of Treasury’s Office of Inspector General (OIG) conducted Desk Review of the Coronavirus Relief Funds of $178.2M for the City of San José. A�er comple�ng their Desk Review, Treasury OIG indicated that they had no findings, exemp�ons, and no ques�onable/unallowable costs. As proven by the OIG’s Annual Desk Review, all repor�ng and financing requirements were completed on �me and within budget.

c. Staff Expertise
Silicon Valley Clean Energy (SVCE) has substan�al experience with handling and distribu�ng funds. SVCE regularly provides its cons�tuents grant opportuni�es and financial assistance, such as the C A P P, and this exper�se will apply to distribu�ng subawards to the Coali�on members as a pass-through en�ty. SVCE has an annual 2023 opera�ng budget of $324.5M19 and typically keeps 300 days of cash on hand, expec�ng 365 this calendar year, and an “A” Credit Ra�ng20, pu�ng the organiza�on in a stable and experienced posi�on for managing and distribu�ng the Public Facility Resiliency Fund. The PFRIP Coali�on of Ci�es is fully posi�oned and ready to complete PFRIP on schedule within a 5-year grant term following acceptance of the grant award. Immediately following acceptance of award, each City can contract with one of its exis�ng vendors for planning, design, permi�ng and implementa�on of measures. Each City’s procurement requirements for services, supplies, and equipment generally meet the Uniform Grant Guidance (UGG) (2 CFR 200) minimum requirements. The compe��ve procurement process, through a third-party web-based bid solicita�on pla�orm, ensures open and free compe��on for purchasing, and provides small business considera�ons and credits and provides measures to prevent conflicts of interest. The history of the procurement process is documented thoroughly to include selec�on of contract type, cost for the contract, solicita�on of bids, responses from poten�al contractors, determina�on that the price is reasonable and any amendments to the contracts. PFRIP will follow the Best Prac�ce Guide for Procuring Services, Supplies, and Equipment under EPA Assistance Agreements.

SECTION 7: BUDGET

17 Federal Audit Clearing House, OMB# 3090-0330, EXP: 09/30/2026, htps://app.fac.gov/dissemina�on/search/ 18 Grant Administrator: California Arrearage Payment Program(CAPP); No Grant Assistance Number, Total Amount: $1,545,172; grant term ended September 30,2022; htps://www.csd.ca.gov/CAPP
19 Silicon Valley Clean Energy Authority; Independent Auditors Report, Financial Statements Years Ended: September 30, 2023, September 30, 2022; htps://svcleanenergy.org/wp-content/uploads/Silicon-Valley-Clean-Energy-Authority-9.30.2023-Financial-Statements-FINAL.pdf 20 Ra�ngsDirect, S&P Global Ra�ngs, Silicon Valley Clean Energy Authority, California; Retail Electric, May 11, 2023 Attachment 1

25 a. Budget Detail
The Total Cost for PFRIP is $49,999,997. Full budget details for all categories including itemized charges can be viewed in the Budget Spreadsheet Budget_SVCE_PFRIP, and Budget Appendix Budgetcalcs_SVCE_PFRIP which includes a Table of Staff Rates covering Personnel, Fringe, and Indirect Hourly Rates.
i. Personnel: Total Cost: $5,185,857 based on 45 classifica�ons spanning SVCE and all sub- awardees developed from staff �me hourly rates of actual known employees and the hours or percentage of Full Time Employee (FTE) required to complete grant objec�ves. ii. Fringe Benefits: Total Cost: $2,703,931 based on 45 classifica�ons spanning SVCE and each sub-awardee, as a percentage of Personnel �me of actual known employees that varies by organiza�onal benefits but typically includes: health premiums (medical, dental, vision), flexible spending/health reimbursement accounts, workers’ compensa�on, life insurance, and disability leave. Fringe rates may vary upon union, benefit choices, and re�rement system �er.
iii. Travel: Total Cost: $8,500 based on local, in-state, and out-of-state travel needs for implemen�ng community engagement strategies and subsequent project performance presenta�ons at two conferences.
iv. Equipment: Total Cost: $20,590,387 based on 62 implementa�on sites’ costs for installing GHG reduc�ons measures, including but not limited to, heat pump water heaters, heat pump HVAC, and solar systems and bateries at various capaci�es. v. Supplies: Total Cost: $16,600 based on two sites’ electric cooking appliances and four community events’ needs.
vi. Contractual: Total Cost: $18,886,212 based on all vendor services needed to produce PFRIP outcomes, including but not limited to design, permi�ng, construc�on, GHG and Building Design, and Equity performance and community engagement. vii. Other: Total Cost: $417,750 based on s�pends for qualifying low-income trainees and community engagement par�cipa�on, community art and celebratory events. viii. Indirect Charges: Total Cost: $2,190,759.80 based on 45 classifica�ons spanning SVCE and each sub-awardee, as a percentage of personnel salaries that vary by organiza�onal overhead needs or approved Nego�ated Indirect Cost Rate Agreement (NICRA).

b. Expenditure of Awarded Funds
To ensure that grant award is efficiently expended on �me within the grant period, the PFRIP Coali�on will meet monthly to plan upcoming ac�vi�es and review recent progress; and through the Santa Clara County Climate Collabora�ve, providing opportuni�es to share news, challenges, lessons learned, and best prac�ces, and coordinate ac�vi�es. All final report informa�on and receipts will be provided to SVCE by sub-awardees no later than two weeks prior to a relevant repor�ng deadline (see Sec�on 3c) to ensure �mely report submital to the EPA. Semi-annual reports will be provided on March 31 and September 30, or the closest prior business day, throughout the grant term un�l the Final Report due date of September 30, 2029.
c. Reasonableness of Costs
All PFRIP’s Direct and Indirect costs are necessary to construct the GHG reduction measures and conduct specific grant performance and community engagement. Costs were calculated through engineering and project manager review and assessment, supported by vendor quotes to the extent possible and represent the most feasible and reasonable costs available at the time of this proposal.

Attachment 1