DRAFT ON-CALL SERVICES AGREEMENT BETWEEN CITY OF
SUNNYVALE AND PETERSON POWER SYSTEMS, INC. FOR ENGINE
MAINTENANCE AND REPAIR
THIS AGREEMENT dated ______________________________ is by and between the CITY OF SUNNYVALE, a California chartered municipal corporation ("CITY"), and PETERSON POWER SYSTEMS, INC. ("CONTRACTOR"), a corporation.
WHEREAS, CITY is in need of on-call engine maintenance and repair services; and NOW, THEREFORE, THE PARTIES ENTER INTO THIS AGREEMENT.
1. Services by CONTRACTOR
CONT
RACTOR shall provide services in accordance with Exhibit "A" entitled “Scope of Work.” All exhibits referenced in this Agreement are attached hereto and are incorporated herein by reference. Except as specified in this Agreement, CONTRACTOR shall furnish all technical services, including labor, material, equipment, transportation, supervision and expertise to perform all operations necessary and required to satisfactorily complete the services required in this Agreement.
2. Contract Term
The term of this Agreement shall be one year from the date of execution, unless otherwise terminated in accordance with Section 17 below. Agree
ment may be renewed for three (3)
additional one-year periods at the sole option of the City.
3. Payment of Fees and Expenses
C
ITY agrees to pay CONTRACTOR at the rates set forth in Exhibit "B". Total compensation shall not exceed Seven Hundred Fifty Thousand and No/100 Dollars ($750,000.00), unless upon written modification to this Agreement signed by both parties. CONTRACTOR shall submit progress payment invoices to CITY no more frequently than monthly to be paid in accordance with the procedures set forth in Exhibit "B".
All invoices, including detailed backup, shall be sent to City of Sunnyvale, attention Accounts Payable, P.O. Box 3707, Sunnyvale, CA 94088-3707 or [email protected].
Payment shall be made within thirty (30) days upon receipt of an accurate, itemized invoice by CITY’s Accounts Payable Unit.
4. No Assignment of Agreement
CONTRACT
OR shall bind themselves, their partners, successors, assigns, executors, and administrators to all covenants of this Agreement. Except as otherwise set forth in this Agreement, no interest in this Agreement or any of the work provided for under this Agreement shall be assigned or transferred, either voluntarily or by operation of law, without the prior written approval of CITY. However, claims for money due to or to become due to CONTRACTOR from CITY under this Agreement may be assigned to a bank, trust company or other financial institutions, or to a trustee in bankruptcy, provided that written notice of any such assignment or transfer shall be first furnished to CITY. In case of the death of one or more members of CONTRACTOR's firm, the surviving member or members shall complete the services covered by
Attachment 1
this Agreement. Any such assignment shall not relieve CONTRACTOR from any liability under the terms of this Agreement.
5. Independent Contractor
CONTRACTOR is not an agent or employee of CITY but is an independent contractor with full rights to manage its employees subject to the requirements of the law. All persons employed by CONTRACTOR in connection with this Agre ement will be employees of CONTRACTOR and not employees of CITY in any respect. CONTRACTOR is responsible for obtaining statutory Workers' Compensation coverage for its employees.
6. Standard of Workmanship
CONTRACTOR represents and maintains that it is skilled in the professional calling necessary to perform the services and its du ties and obligations, expressed and implied, contained herein, and CITY expressly relies upon CONTRACTOR's representations regarding its skills and knowledge. CONTRACTOR shall perform such services and duties in conformance to and consistent with the standards generally rec ognized as being employed by professionals in the same discipline in the State of California.
7. Responsibility of CONTRACTOR
CONTRACTOR shall be responsible for the professional quality, technical accuracy and the coordination of the services furnished by it under this Agreement. Neither CITY’s review, acceptance nor payment for any of the services required under this Agreement shall be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement, and CONTRACTOR shall be and remain liable to CITY in accordance with applicable law for all damages to CITY caused by CONTRACTOR’s negligent performance of any of the services furnished under this Agreement.
8. Right of CITY to Inspect Records of CONTRACTOR
CITY, through its authorized employees, repres entatives, or agents, shall have the right, at any and all reasonable times, to audit the books and records including, but not limited to, invoices, vouchers, canceled checks, time cards of CONTRACTOR for the purpose of verifying any and all charges made by CONTRACTOR in connection with this Agreement. CONTRACTOR shall maintain for a minimum period of three (3) years from the date of final payment to CONTRACTOR or for any longer period required by law, sufficient books and records in accordance with generally accepted accounting practices to establish the correctness of all charges submitted to CITY by CONTRACTOR. Any expenses not so recorded shall be disallowed by CITY.
9. No Pledging of CITY’s Credit
Under no circumstances shall CONTRACTOR have the authority or power to pledge the credit of CITY or incur any obligation in the name of CITY.
10. Ownership of Material
All material, including information developed on computer(s), which shall include, but not be limited to, data, sketches, tracings, drawings, plans, diagrams, quantities, estimates,
Attachment 1
specifications, proposals, tests, maps, calculations, photographs, reports and other material developed, collected, prepared or caused to be prepared, under this Agreement shall be the property of CITY, but CONTRACTOR may retain and use copies thereof.
CITY shall not be limited, in any way, in its use of said material, at any time, for work associated with Project. However, CONTRACTOR shall not be responsible for damages resulting from the use of said material for work other than Project, including, but not limited to the release of this material to third parties for work other than on Project.
11. Indemnity
To the fullest extent permitted by law, CONTRACTOR shall hold harmless, defend at its own expense, and indemnify the City and its officers, officials, employees, agents, and volunteers, against any and all liability, claims, losses, damages, or expenses, including reasonable attorney’s fees, arising from all acts or omi ssions of CONTRACTOR or its officers, agents, or employees in rendering services under this Agreement; excluding, however, such liability, claims, losses, damages, or expenses arising from the City’s sole negligence or willful acts. The defense and indemnification obligations of this agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this agreement. CONTRACTOR’s responsibility for such defense and indemnity obligations shall survive the termination or completion of this agreement.
12. Insurance Requirements
The City requires that CONTRACTOR maintain insurance requirements on the Pacific Insurance Network System (PINS). CONTRACTOR shall procure and maintain, at its own expense during the life of this Agreement, policies of insurance as specified in Exhibit "C" attached and incorporated herein by reference and shall provide all certificates and endorsements as specified in Exhibit "C" through PINS for approval by the City Risk Manager prior to CONTRACTOR (or subcontractor) commencing any work under this Agreement.
13. Wage Rates
Pursuant to the Labor Code of the State of California, or any applicable local law, Owner has ascertained the general prevailing rate per diem wages and rates for holidays, and overtime work in the city, for each craft, classification or type of laborer, worker, or mechanic needed to execute this Contract. Owner has adopted, by reference, the general prevailing rate of wages applicable to the work to be done under the Contract, as adopted and published by the Division of Labor Standards Enforcement and Labor Statistics and Research of the State of California, Department of Industrial Relations, to which reference is hereby made for a full and detailed description. A copy of the prevailing wage rates may be reviewed in the office of the Director of Public Works, City of Sunnyvale, 456 West Olive Avenue, Sunnyvale, California. Wage rates can also be obtained through the California Department of Industrial Relations website at:
http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm
Neither the notice inviting bids nor this Contract shall constitute a representation of fact as to the prevailing wage rates upon which the CONTRACTOR or any subcontractor may base any claim against Owner.
Attachment 1
It shall be mandatory upon CONTRACTOR and upon any subcontractor to pay not less than the specified rates to all laborers, workers, and mechanics employed in the execution of the Contract. It is further expressly stipulated that CONTRACTOR shall, as a penalty to Owner, forfeit two hundred dollars ($200.00) for each calendar day, or portion thereof, for each laborer, worker, or mechanic paid less then the stipulated prevailing rates for any work done under this Contract by CONTRACTOR or by any subcontractor; and CONTRA CTOR agrees to comply with all provisions of Section 1775 of the Labor Code.
In case it becomes necessary for CONTRACTOR or any subcontractor to employ on the project under this Contract any person in a trade or occupation (except executives, supervisory, administrative, clerical, or other non-manual workers as such) for which no minimum wage rate is herein specified, CONTRACTOR shall immediately notify Owner who will promptly thereafter determine the prevailing rate for such additional trade or occupation and shall furnish CONTRACTOR with the minimum rate based thereon. The minimum rate thus furnished shall be applicable as a minimum for such trade or occupation from the time of the initial employment of the person affected and during the continuance of such employment.
14. Conflict of Interest
CONTRACTOR shall avoid all conflicts of interest, or appearance of conflict, in performing the services and agrees to immediately notify CITY of any facts that may give rise to a conflict of interest. CONTRACTOR is aware of the prohibition that no officer of CITY shall have any interest, direct or indirect, in this Agreement or in the proceeds thereof. During the term of this Agreement CONTRACTOR shall not accept employment or an obligation which is inconsistent or incompatible with CONTRACTOR’S obligations under this Agreement.
15. Governing Law, Jurisdiction and Venue
This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to conflict of law or choice of law principles. Proper venue for legal actions will be exclusively vested in a state court in the County of Santa Clara. The parties agree that subject matter and personal jurisdiction are proper in state court in the County of Santa Clara, and waive all venue objections.
16. Records, Reports and Documentation
CONTRACTOR shall maintain complete and accurate records of its operation, including any and all additional records required by CITY in writing. CONTRACTOR shall submit to CITY any and all reports concerning its performance under this Agreement that may be requested by CITY in writing. CONTRACTOR agrees to assist CITY in meeting CITY's reporting requirements to the state and other agencies with respect to CONTRACTOR's work hereunder. All records, reports and documentation relating to the work performed under this Agreement shall be made available to City during the term of this Agreement.
17. Termination of Agreement
A. If CONTRACTOR defaults in the performance of this Agreement, or materially breaches any of its provisions, CITY at its option may terminate this Agreement by giving written notice to CONTRACTOR. In the event of such termination, CONTRACTOR shall be compensated in proportion to the percentage of satisfactory services performed or
Attachment 1
materials furnished (in relation to the total which would have been performed or furnished) through the date of receipt of notification from CITY to terminate.
CONTRACTOR shall present CITY with any work product completed at that point in time.
B. Without limitation to such rights or remedies as CITY shall otherwise have by law, CITY also shall have the right to terminate this Agreement for any reason upon ten (10) days' written notice to CONTRACTOR. In the event of such termination, CONTRACTOR shall be compensated in proportion to the percentage of services performed or materials furnished (in relation to the total which would have been performed or furnished) through the date of receipt of notification from CITY to terminate. CONTRACTOR shall present CITY with any work product completed at that point in time.
C. If CITY fails to pay CONTRACTOR, CONTRACTOR at its option may terminate this Agreement if the failure is not remedied by CITY within 30 days after written notification of failure to pay.
18. Subcontracting
None of the services covered by this Agreement shall be subcontracted without the prior written consent of CITY. Such consent may be issued with notice to proceed if subcontract CONTRACTORs are listed in the project work plan.
19. Compliance with Laws
A. CONTRACTOR shall not discriminate against, or engage in the harassment of, any City employee or volunteer or any employee of CONTRACTOR or applicant for employment because of an individual’s race, religious creed, color, national origin, ancestry, physical disability, mental disabi lity, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or veteran or military status, or any protected characteristic in violation of federal or state law. This prohibition shall apply to all of CONTRACTOR’s employment practices and to all of CONTRACTOR’s activities as a provider of services to the City.
B. CONTRACTOR shall comply with all federal, state and city laws, statutes, ordinances, rules and regulations and the orders and decrees of any courts or administrative bodies or tribunals in any manner affecting the performance of the Agreement.
20. Changes
CITY or CONTRACTOR may, from time to time, request changes in the terms and conditions of this Agreement. Such changes, which are mutually agreed upon by CITY and CONTRACTOR, shall be incorporated in amendments to this Agreement in accordance with Section 24 below.
21. Other Agreements
This Agreement shall not prevent either Party from entering into similar agreements with others.
Attachment 1
22. Severability Clause
In case any one or more of the provisions contained herein shall, for any reason, be held invalid, illegal or unenforceable in any respect, it shall not affect the validity of the other provisions which shall remain in full force and effect.
23. Captions
The captions of the various sections, paragraphs and subparagraphs, of the contract are for convenience only and shall not be considered nor referred to for resolving questions of interpretation.
24. Entire Agreement; Amendment
This writing constitutes the entire agreement between the parties relating to the services to be performed or materials to be furnished hereunder. No modification of this Agreement shall be effective unless and until such modification is evidenced by writing as an amendment to this Agreement signed by all parties. If the amendment is signed electronically, the digital signatures must comply with the requirements of California Government Code Section 16.5.
25. Governing Law, Jurisdiction and Venue
This Agreement shall be governed by and construed in accordance with the laws of the State of California, excluding its conflict of law principles. Proper venue for legal actions will be exclusively vested in a state court in the County of Santa Clara. The parties agree that subject matter and personal jurisdiction are proper in state court in the County of Santa Clara, and waive all venue objections.
26. Ordering
The City shall require that the Consultant submit a proposal for each task order in competition with other consultants prior to issuing a Purchase Order under this Agreement. Task orders will only be issued by authorized users of this Agreement. The task order request will generally include:
(a) the statement of work;
(b) a list of reporting requirements and any other deliverables; (c) instructions to the Consultant including, for example, information concerning the period of performance, and any special terms or conditions applicable to the task order.
The City project manager will determine the due date for responses and the level of review required based on the nature and complexity of the requirements. Payment for services rendered in the Task Order will be made in accordance with the rates set forth in Exhibit B “Compensation Schedule” and may be contingent on the completion and approval of deliverables.
Attachment 1
27. Miscellaneous
Time shall be of the essence in this Agreement. Failure on the part of either party to enforce any provision of this Agreement shall not be construed as a waiver of the right to compel enforcement of such provision or any other provision.
IN WITNESS WHEREOF, the parties have executed this Agreement.
CITY OF SUNNYVALE ("CITY") PETERSON POWER SYSTEMS, INC . ("CONTRACTOR")
By__________________________ By___________________________ City Manager
_____________________________
Name and Title
APPROVED AS TO FORM:
By___________________________ By___________________________ City Attorney
_____________________________
Name and Title
ATTEST:
By___________________________
City Clerk
Attachment 1
EXHIBIT “A”
SCOPE OF WORK
Introduction
This Scope of services is being written for the services of Peterson Power Systems of San Leandro, CA to provide engine maintenance services for the engines located at the Sunnyvale Water Pollution Control Plant (WPCP) and the Sunnyvale Water, Storm, and Sewer Pumping Stations.
The Power Generation Facility (PGF) at the City of Sunnyvale Water Pollution Control Plant (WPCP) is an electrical generation power plant which was commissioned in 1997. The PGF is owned and operated by the City of Sunnyvale and has the capacity to generate 1.6 megawatts of electricity. The facility is equipped with two Caterpillar® Model 3516 Engine Generator sets (800 KW each) with Caterpillar® Brushless SR4 Generators. The engines are designed to burn lean fuels, including landfill gas, digester gas, and air blended natural gas or any combination of those gases.
The Water, Storm and Sewer Pumping Stations include the following engines that may need maintenance services. Baylands Pumping Station #1 contains 2 Caterpillar ® engines that drive
storm water pumps. Baylands Pumping Station #2, Wolfe-Evelyn, and Wright Ave. contain emergency generators that provide back-up power to drive the station pumps.
Description of Services
The following are the categories of services needed in order to efficiently operate and maintain these engines and comply with strict air emission regulations. All of these services are performed on-site at the Sunnyvale WPCP, or at the designated water/sewer pump station, unless authorized sub-set of services are performed off-site at the approval of the City. 1) Routine Preventative Maintenance for PGF Engines:
These services are estimated to be needed every 1500 hours of operation or as deemed necessary based on staff observations of performance of the engines and other monitoring parameters such as oil quality, emissions testing results etc.
Routine services typically involve an overall inspection and replacement of oil and oil filters, pre- air filters, MAT sensors and spark plugs. There are also several other tasks that are performed during these services at varying intervals including but not limited to valve adjustment, valve recession, bearing inspection, O
2 sensor replacement, MAP sensor replacement and an
inspection of the turbo chargers. Oil and coolant are regularly sampled and sent in for lab analysis.
2) Top End Overhauls of the PGF Engines:
Scheduling a top end:
Top end overhauls are scheduled according to the recession of the exhaust valve stems. This measurement provides an accurate indication of the rate of valve wear. This measurement can be used to predict when a cylinder head requires replacement.
Attachment 1
Measure the projection of the exhaust valve stems within the first 250 service hours. This measurement is the baseline. The baseline is a reference for subsequent measurements.
Measure the projection again at the initial 1500 service hour mark. Use this measurement to determine when the next measurement should be taken.
These services are estimated to be needed every 7500 – 8000 hours of operation per Caterpillar Bio-Gas guidelines (SEBU6711-12), or as deemed necessary based on staff observations of performance of the engines and other monitoring parameters such as oil quality, emissions testing results etc. (This can be extended with proper monitoring, oil sampling and fuel conditioning.)
This work typically consists of replacing cylinder heads, turbochargers, freshwater pump, auxiliary water pump, cooling system thermostats, oil system thermostats, gaskets and seals required for this work, transformer ignition harnesses and turbo cartridges if necessary. Items that are rebuilt to Caterpillar
® guidelines are the exhaust waste gate, carburetors, and the gas regulator valve. Items that are cleaned and tested are the aftercoolers (as needed) and the generator. The generator windings are cleaned of dust/debris, visually inspected and are typically tested with a Megohmmeter by a qualified third party – due to the high voltage configuration. If the generator requires reconditioning, it may be sent off site for a clean, dip and bake.
Top end overhauls require more tools than preventive maintenance. The following tools are needed for restoring the engine to factory specifications (included, but not limited to):
• Torque wrenches
• Dial indicators
• Accurate measurement tools
• Cleaning equipment
• Rebuilding equipment
• Emission Analyzer
Inspection of Components
Inspect engine components according to the instructions that are in Caterpillar® reusability publications. Refer to Guidelines for Reusable Parts and Salvage Operations, SEBF8029, "Index of Publications on Reusability or Salvage of Used Parts". Ensure that the components are operating within the appropriate specifications.
• Aftercooler
• Camshafts (not to be removed – visual through cam follower ports) • Camshaft followers
• Governor
• Inlet air piping
• Pistons (top deck, visually inspect only)
• Transformers
Replacing of
Components
Replace the following components during a top end overhaul.
• Cylinder heads and gaskets
Attachment 1
• Oil temperature regulators
• Water temperature regulators
• Various gaskets, seals and O-rings as required.
Rebuilding of Components
Rebuild/Replace the following components per inspections during a top end overhaul:
• Carburetor
• Exhaust bypass
• Gas regulator
• Turbocharger
• Water pumps
Additional Services
Periodic inspection of the turbocharger will determine when the turbocharger requires an overhaul. In a few applications, the turbocharger may require rebuilding prior to the top end overhaul. An example is an application with loads that vary frequently. In these cases, rebuilding the turbocharger normally occurs separately from rebuilding the cylinder heads.
Some applications can operate longer before the turbocharger requires rebuilding. These services will be determined and requested by the City as necessary.
Unexpected problems may be found during a top end overhaul. Plan to correct these problems, if necessary.
• Buildup in the cylinders from excessive oil consumption • Buildup in the cylinders from contamination of the fuel • Plugging of the aftercooler from coolant that is poorly maintained. • Plugging of the aftercooler from contamination of the inlet air • Degradation of the oil cooler from hydrogen sulfide in the fuel • Leaks in the internal coolant passages in water cooled exhaust manifolds.
3) PGF Major In-Frame Overhaul
In-frame overhauls are conducted on-site at the WPCP. This work typically consists of replacing cylinder heads, pistons, liners, the installation of new main bearings and rod bearings.
This also includes an inspection and evaluation of potentially reusable components. There is also an inspection of turbochargers, aftercooler, water pump, camshafts, lifter assemblies and thrust plate which includes advising the City on the condition of these components. In addition to the work on the engine itself, there may also be work performed on the Fisher gas control valve and the generator may be shipped out to a third party for inspection and refurbishing. The final assembly shall be painted. The engine must be assembled according to Caterpillar ®guidelines and start-up of the engine will include verification of operating parameters and testing for performance.
Generally, a major overhaul is performed at every fifth top end overhaul (37,500 – 40,000 hours), per Caterpillar Bio-Gas guidelines (SEBU6711-12). The need for a major overhaul is determined by several factors. Some of those factors are the same factors that determine the in-frame overhaul (included, but not limited to):
• An increase of oil consumption
Attachment 1
• An increase of crankcase blowby
• A decrease and variation of cylinder compression
• Other factors must also be considered for determining a major overhaul:
o The service hours of the engine
o The wear metal analysis of the lube oil
o An increase in the levels of noise and vibration
A major overhaul includes all of the work that is done for top end overhauls and in-frame overhauls. A major overhaul includes additional parts and labor. Additional parts and labor are required in order to completely rebuild the engine. In some cases, the engine is relocated for disassembly. For the major overhaul, all of the bearings, seals, gaskets, and components that wear are disassembled. The parts are cleaned and inspected. If necessary, the parts are replaced. The crankshaft is measured for wear. The crankshaft may require regrinding.
Alternatively, the crankshaft may be replaced with a Caterpillar ® replacement part.
Crank, block, cam, and rods are sent to third party to be inspected, measured and documented. The city will be informed of the results and quoted for any parts or work that will need to take place.
Inspecting
Components
Inspect the following components according to the instructions that are in Caterpillar® reusability publications. Refer to Guidelines for Reusable Parts and Salvage Operations, SEBF8029, "Index of Publications on Reusability or Salvage of Used Parts".
• Aftercooler
• Camshafts
• Camshaft followers
• Connecting rods
• Crankshaft
• Gear train
• Governor
• Inlet air piping
• Oil cooler
• Oil pump
• Pistons
• Transformers
Replacing of
Components
Replace the following components during the major overhaul.
• Camshaft bearings
• Connecting rod bearings
• Cylinder liners
• Piston rings
• Cylinder gaskets, and head bolts (if necessary)
• Gaskets and seals
• Gear train bearings
• Main bearings
• Oil temperature regulators
• Water temperature regulators
• Wiring harnesses (internal harness only)
• Crankshaft vibration damper 1.
Attachment 1
Rebuilding of Components
Rebuild/Replace per inspections the following components during the major overhaul.
• Carburetor
• Exhaust bypass
• Gas regulator
• Pre-Lube pump (as needed)
• Starting motor (as needed)
• Turbochargers
• Water pumps
• Cylinder heads
4) Water and Sewer Pumping Station Routine Maintenance
Baylands #1 – (2) Caterpillar ® Model # 3406 (Serial # 4FD02816 & 4FD02817); Carl Rd.
East of Water Pollution Control Plant
Baylands #2 – Baylands #2 - (1) GENERAC® Power Systems Inc. Gen Model #SD500; Model SD0500KG22152D18HPNN2 (Serial #3001583349); Engine - PERKINS 15.2L, Model #2506CEl5TAG3; (Serial #MGDF5333N05669C); 999 E Caribbean Dr. (East side of Baylands Park)
Wolfe-Evelyn – (1) GENERAC® Power Systems Inc. Gen Model #SD600; Model SD0600KG22181D18HPNN2 (Serial #3002122922); Engine - PERKINS 18.lL, Model 2806CEl8TAG3 (Serial #JGDF5335N03194C); 753 Ajax Ct.
Wright Ave. - (1) MTU® Onsite Energy Model #DS00200D6SRAK0574 (Serial #360433- 1-1-0513); Engine-John Deer Model #6068HF485 (Serial #PE6068L237048); 1779 Wright Ave.
Baylands Pumping Station #1 contains 2 Caterpillar
® engines that drive storm water pumps.
These engines are only in operation during storms and log a relatively low amount of hours annually. These engines have routine services that include changing the oil and oil filters, air filters and spark plugs as well as inspecting various other components to ensure successful operation.
In addition, there may be requests to perform routine service and/or corrective & emergency maintenance to the generators at other pumping stations. Baylands Pumping Station #2 contains electrical motors that also drive storm water pumps. The Wolfe-Evelyn and Mary- Carson Water Plants each contain electric motor driven pumps. In the event of a power failure in which the primary electric motor driven pumps cannot operate, the emergency generator will operate to maintain pressure in the water distribution system. These engines also log a relatively low number of hours annually. There are routine services that include changing the oil, oil filters, air filters as well as inspecting various other components to ensure successful operation. The generators may also require that the generator windings be cleaned of dust/debris, visually inspected and tested with a Megohmmeter by a qualified third party. If the generator requires reconditioning, it may be sent off site for a clean, dip and bake.
Attachment 1
5) Emergency Repairs and Services
Diligent preventative maintenance efforts have helped to minimize the frequency of emergency repairs at the PGF and Water, Storm and Sewer Pumping Stations with respect to the engines.
However, there are occasions when unscheduled downtime occurs. Some examples of emergency issues that have been addressed in the past include sticking valves, clogged aftercoolers & spark arrestors, oil and coolant leaks, oil/water pump failures, high emissions readings, unstable operation, inability to produce rated electrical load, sensor failures and difficulty synchronizing to the PG&E power grid. When such issues arise or at times of emergency shutdowns, it is anticipated that emergency services will be required which could include but not limited to:
• Provision of temporary generator and associated operations • Expedited parts delivery.
• Available qualified mechanics to perform repairs.
6) Additional Work
Any additional repairs that are discovered during maintenance activities on the engines will require a detailed report and a quote to be provided to the City for approval prior to authorization of work.
Performance Clause
Following a top end or major overhaul of the PGF engines a 250-hour inspection and documented emissions report will be provided. Engines shall be emission compliant with a GECO phi-modifier setting no less than -1.00 and Rated MAP of 31.25 for a minimum period of 120 days following overhauls.
Authorization of Services
The City will request a detailed scope and a quote for any of the service categories above as needed and will negotiate with Peterson Power on the details of the scope and costs. Work schedule and time of work is to be approved by the City before the start of any work. Upon completion of a mutually agreed scope, cost and schedule, the City will issue discreet notice to proceed for various job tasks to be performed.
Attachment 1
Exhibit B
COMPENSATION
Description Qty UOM Cost
1 Routine Preventative 1500 Hour Maintenance of PGF
Engine with spark plugs
1 LOT $ 7,485.94
2 Routine Preventative 1500 Hour Maintenance of PGF
Engine without spark plugs
1 LOT $ 5,606.10
3 Top End Overhaul of PGF Engine 1 LOT $ 144,121.55
4 In-Frame of PGF Engine 1 LOT $ 241,079.13
5 WPCP Emergency CAT Generator Yearly
Maintenance
1 LOT $ 2,710.74
6 Spark Plug Replacements for one (1) Baylands
Pumping Station #1 Engine (Labor and Materials)
1 LOT $ 1,830.70
7 CAT NEGO Advanced 40W OIL 1 LOT $ 1,017.50
Total Base Quote $403,871.66
Field Service - $261.25 per hour
Field Travel - $261.25 per hour
Shop - $213.75 per hour
Boom Truck - $180.50 per hour
Utility/helper - $171.00 per hour
M – F 7:30 am – 3:30 pm
OT rate is 1.5 x straight time rate
PT rate is 2 x straight time rate
Saturday first 12 hours is 1.5 x straight time rate, 2 x straight time rate for all hours after first 12 hours
Sunday & Holidays is 2 x straight time rate
Fuel surcharge “mileage” of 0 - 50 miles $90.00 per day per vehicle.
Attachment 1
Exhibit C
INSURANCE REQUIREMENTS
Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work by the Contractor, their agents, representatives, or employees.
Minimum Scope and Limits of Insurance. Contractor shall maintain limits not less than:
1. Commercial General Liability: coverage written on an occurrence basis with limits not less than $2,000,000 per occurrence and $4,000,000 aggregate for bodily injury, personal injury and property damage. ISO Occurrence Form shall be at least as broad as CG 0001.
2. Automobile Liability: coverage with a combined single limit of not less than $1,000,000 per occurrence applying to all owned, non-owned, or hired vehicles used in conjunction with this contract for bodily injury and property damage. ISO Form shall be at least as broad as CA 0001.
3. Workers’ Compensation: Statutory Limits and Employer's Liability: $1,000,000 per accident for bodily injury or disease.
Industry Specific Coverages. If checked below, the following insurance is also required:
☐ Liquor Liability coverage written on an occurrence basis with limits not less than $1,000,000 per occurrence.
☐ Professional Liability / Errors and Omissions Liability coverage with limits not less than $2,000,000 per occurrence or claim.
☐ Cyber & Tech Liability coverage with limits not less than of $1,000,000 per occurrence or claim.
☐ Valuable Papers and Electronic Data Processing with limits not less than $10,000 each.
☐ Crime coverage with limits not less than $500,000 to include third party premises endorsement.
☐ If working directly with minors, the Certificate of Insurance must include coverage for molestation and sexual abuse with limits not less than $1,000,000 per occurrence and $2,000,000 aggregate.
☒ Pollution Liability coverage with limits not less than $2,000,000 per occurrence.
☐ MCS-90 Endorsement to Business Automobile insurance for transportation of hazardous materials and pollutants.
Attachment 1
☐ Builder’s Risk / Course of Construction coverage written on an “all risk” basis with limits equal to the completed value of the project and no coinsurance penalty provisions.
☐ Installation Floater coverage written on an “all risk” basis with limits equal to the completed value of the project and no coinsurance penalty provisions.
☐ Garage Liability coverage written on an occurrence basis with limits not less than $1,000,000 per occurrence.
☐ Garage Keepers Liability coverage with limits not less than $100,000 per location.
☐ On-Hook coverage with limits not less than $100,000 per vehicle.
Deductibles, Self-Insured Retentions and Other Coverages:
Any deductibles or self-insured retentions must be declared and reviewed by the City’s Risk Manager. The Contractor shall guarantee payment of any losses and related investigations, claim administration and defense expenses within the deductible or self-insured retention.
The aforementioned insurance requirements can be met through any combination of self-insured, primary and excess/umbrella policies that fulfill the stipulated coverage as cited above.
Other Insurance Provisions:
1. During the term of the contract, the City of Sunnyvale, its officers, officials, employees, agents, and volunteers are to be covered as an additional insured in the Contractor’s commercial general liability policy (and if industry specific coverage box is checked above, liquor liability, valuable papers, electronic data processing, cyber & tech liability, pollution liability, sexual abuse and molestation, builder’s risk, and installation floater policies) with respect to liability arising out of activities performed by or on behalf of the Contractor; products and completed operations of the Contractor; premises owned, occupied or used by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees, agents, or volunteers.
Additional Insured Endorsement for ongoing operations at least as broad as ISO CG 20 10 Scheduled, or automatic CG 20 38 and, if determined, completed operations shall be at least as broad as ISO CG 20 37 scheduled or automatic ISO CG 20 40.
Contractor shall maintain commercial general liability insurance as required by this contract for a minimum of five years following the completion of this project. In the event contractor fails to obtain or maintain completed operations coverage as required by this agreement, the City at its sole discretion may purchase the coverage required and the cost will be paid by contractor.
2. During the term of the contract, the Cont ractor’s Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City of Sunnyvale.
3. For all Architects, Engineers and Design Professionals - If Industry Specific Coverage box is check above and if the Contractor’s Professional Liability/Errors and Omissions coverage is written on a claims made basis:
a. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.
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b. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of the contract of work. c. If coverage is canceled or non-renewed, and not replaced with another claims- made policy form with a Retroactive Dat e prior to the contract effective date, the Contractor must purchase “extended reporting” coverage for a minimum of three (3) years after completion of contract work
4. If Industry Specific Coverage box is checked above, during the term of the contract, the Contractor’s Builder’s Risk / Course of Construction or Installation Floater policy shall provide coverage for any building, structures, machinery or equipment that is damaged, impaired, broken or destroyed during the performance of the Work, including during transit, installation and testing. The policy shall name the City as a Loss Payee with respect to any repairs or replacement of any damaged property or other amounts payable under the policy.
5. For any claims related to this project, the Contractor’s insurance shall be primary. Any insurance or self-insurance maintained by the City, its officers, officials, employees, agents and volunteers shall be excess of the Contractor’s insurance and shall not contribute with it and shall be at least as broad as ISO CG 20 01 04 13.
6. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees, agents or volunteers.
7. The Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
8. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, cancelled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City.
9. Any umbrella or excess insurance liability policies shall be true “following form” of the underlying policy coverage, terms, conditions, and provisions and shall meet all of the insurance requirements stated in this document, including the additional insured, SIR, and primary and non-contributory insurance requirements for the benefit of City (if agreed to in a written contract or agreement) until all coverage carried by or available to the Contractor’s primary and excess liability policies are exhausted and before the City’s own Insurance or self-insurance shall be called upon to contribute to a loss.
10. The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated above shall not serve to reduce the Contractor’s policy limits of coverage. Therefore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is greater.
Acceptability of Insurers:
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A: VII, and who are admitted and authorized to do business and in good standing in California unless otherwise acceptable to the City’s Risk Manager.
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Verification of Coverage:
City utilizes PINSAdvantge.com (PINS) to track and verify all insurance related documents. City is no longer accepting Certificates of Insurance by mail and requires the use of PINS. City will email the Contractor requesting proof of insurance for this Contract through the PINS platform ([email protected]), which include instructions on how to upload insurance documents electronically. Contractor shall furnish the City with an electronic Certificate of Insurance effecting the coverage required. The certificates are to be signed by a person authorized by that insurer to bind coverage on its behalf and name City of Sunnyvale, Attn: Risk Management, 456 W. Olive Ave, Sunnyvale, CA 94088 as the certificate holder. All certificates are to be received and approved by the City, Risk Manager prior to commencement of work.
The Contractor shall provide certificate(s) evidencing renewals of all insurance required herein prior to the expiration date of any such insurance. Contractor shall submit insurance certificates reflecting the policy renewals through PINS. City reserves the right to require complete, certified copies of all required insurance policies, at any time.
Subcontractors
Contractor shall require all subcontractors to procure and maintain insurance policies subject to these requirements. Failure of Contractor to verify existence of sub-contractor’s insurance shall not relieve Contractor from any claim arising from sub-contractors work on behalf of Contractor.
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