City Council
City of Sunnyvale
Notice and Agenda
Online and Council Chambers, City Hall,
456 W. Olive Ave., Sunnyvale, CA 94086
5:30 PMTuesday, July 23, 2024
Special Meeting: Study Session - 5:30 PM | Regular Meeting - 7 PM Meeting online link: https://sunnyvale-ca-gov.zoom.us/j/96111580540 Public Participation
• In-person participation: You may provide public comment by filling out a speaker card (optional) and giving it to the City Clerk.
As a courtesy, and technology permitting, members of the public may also attend online. However, the City cannot guarantee that the public’s access to online technology will be uninterrupted, and technical difficulties may occur from time to time. Unless required by the Ralph M. Brown Act, the meeting will continue despite technical difficulties for participants using the online option.
The Mayor may determine it would be impractical to include remote public comment during Oral Communications.
• Online participation: You may provide audio public comment by connecting to the meeting online or by telephone. Use the Raise Hand feature to request to speak (*9 on a telephone):
Meeting online link: https://sunnyvale-ca-gov.zoom.us/j/96111580540 Meeting call-in telephone number: 833-548-0276 | Meeting ID: 961 1158 0540 (*9 to request to speak | *6 to unmute/mute)
• Watch the City Council meeting at http://youtube.com/SunnyvaleMeetings or on television over Comcast Channel 15, AT&T Channel 99
• Submit written comments to the City Council no later than 4 hours prior to the meeting start to [email protected] or by mail to:
City Clerk, 456 W. Olive Ave., Sunnyvale, CA 94086
July 23, 2024City Council Notice and Agenda
• Review recordings of this meeting and past meetings at https://sunnyvaleca.legistar.com/calendar.aspx or
http://youtube.com/SunnyvaleMeetings
Accessibility/Americans with Disabilities Act (ADA) Notice Pursuant to the Americans with Disabilities Act (ADA), if you need special assistance to provide public comment, or for other special assistance; please contact the City at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility to this meeting. The Office of the City Clerk may be reached at 408-730-7483 or [email protected] (28 CFR 35.160 (b) (1)).
5:30 P.M. SPECIAL COUNCIL MEETING (Study Session)
Call to Order
Call to Order in the Council Chambers
Roll Call
Study Session
The public may provide comments regarding the Study Session item(s). If you wish to address the Council, please refer to the notice at the beginning of this agenda.
Las Palmas Tennis Center Needs Assessment24-0010A
Adjourn Special Meeting
7 P.M. COUNCIL MEETING
Pursuant to Council Policy, City Council will not begin consideration of any agenda item after 11:30 p.m. without a vote. Any item on the agenda which must be continued due to the late hour shall be continued to a date certain. Information provided herein is subject to change from date of printing of the agenda to the date of the meeting.
CALL TO ORDER
Call to Order in the Council Chambers
July 23, 2024City Council Notice and Agenda
SALUTE TO THE FLAG
ROLL CALL
CLOSED SESSION REPORT
SPECIAL ORDER OF THE DAY
Park and Recreation Month24-0340B
ORAL COMMUNICATIONS
The Mayor may determine it would be impractical to include remote public comment during Oral Communications for the purpose of timeliness of the meeting or conducting an orderly meeting. Such a determination shall be made prior to opening public comment on Oral Communications.
This category provides an opportunity for members of the public to address the City Council on items not listed on the agenda and is limited to 15 minutes (may be extended or continued after the public hearings/general business section of the agenda at the discretion of the Mayor) with a maximum of up to three minutes per speaker. Please note the Brown Act (Open Meeting Law) does not allow the Council to take action on an item not listed on the agenda. If you wish to address the Council, please refer to the notice at the beginning of this agenda. Individuals are limited to one appearance during this section.
CONSENT CALENDAR
All matters listed on the consent calendar are considered to be routine and will be acted upon by one motion. There will be no separate discussion of these items. If a member of the public would like a consent calendar item pulled and discussed separately, please refer to the notice at the beginning of this agenda.
Approve City Council Meeting Minutes of June 4, 202424-03601.A Recommendation: Approve the City Council Meeting Minutes of June 4, 2024 as submitted.
Approve City Council Meeting Minutes of June 18, 202424-07151.B Recommendation: Approve the City Council Meeting Minutes of June 18, 2024 as submitted.
July 23, 2024City Council Notice and Agenda
Approve City Council Meeting Minutes of June 25, 202424-00401.C Recommendation: Approve the City Council Meeting Minutes of June 25, 2024 as submitted.
Approve City Council Meeting Minutes of July 9, 2024 (Closed Session)
24-00431.D
Recommendation: Approve the City Council Meeting Minutes of July 9, 2024 as submitted.
Approve the List(s) of Claims and Bills Approved for Payment by the City Manager
24-04421.E
Recommendation: Approve the list(s) of claims and bills.
Award Three Contracts for Public Safety Computer Aided
Dispatch (CAD) System Upgrades: (1) to Intergraph
Corporation through its Hexagon Safety, Infrastructure & Geospatial Division (“Hexagon”) for HxGN On Call Dispatch Computer Aided Dispatch System (CAD), (2) to AgreeYa for CAD Implementation Project Management services; and (3) to Environmental System Research Institute, Inc. (ESRI) to Upgrade Geographic Information Systems (GIS) (F24-081)
24-06921.F
July 23, 2024City Council Notice and Agenda
Recommendation: Take the following actions:
- Award a ten-year contract in substantially the same form as Attachment 1 to the report with a not-to-exceed amount of $5,494,766 (Implementation - $2,994,381 and 8-Year System Maintenance and Support services - $2,500,385) to Intergraph Corporation through its Hexagon Safety, Infrastructure & Geospatial division ("Hexagon") of Madison, AL for the
implementation services, licensing, maintenance and support of the On Call Dispatch CAD System for public safety dispatch services. The contract consists of implementation services in the amount of $2,894,603 which will be paid and performed over a 2-year period and the nine-year CAD licensing and maintenance and support agreement in the amount of
$2,500,385.
- Approve a 15% contingency for implementation services in an amount of $449,157;
- Delegate the authority to the City Manager to renew the licensing agreement and maintenance and support for CAD for four (4) additional one-year periods within budgeted amounts, provided pricing and services remain acceptable;
- Award a 3-year contract in substantially the same form as Attachment 2 to the report with a not-to-exceed amount of $681,876 to AgreeYa of Folsom, CA for Project Management services for the implementation of CAD;
- Approve a 10% contingency for project management services for CAD in an amount of $68,188;
- Award a 3-year purchase order in the amount of $291,657.50 to Environmental System Research Institute, Inc. (ESRI) of Redlands, CA to upgrade to a Small Government Enterprise annual subscription for Geographic Information Systems (GIS) required to support the replacement CAD system; and
- Authorize the City Manager to execute the contracts when all necessary conditions have been met.
Award of Contract to YEI Engineers, Inc. in the Amount of $489,474 for Design and Construction Support Services for Emergency Generator & Electrical Upgrade at Four Fire
Stations and Approval of Budget Modification No. 2 in the Amount of $60,000 (F24-056)
24-07511.G
July 23, 2024City Council Notice and Agenda
Recommendation: Take the following actions:
- Award a Consultant Services Agreement in an amount
not-to-exceed $489,474 in substantially the same form as Attachment 1 to the report, to YEI Engineers, Inc. of Oakland, CA;
- Approve a 10% contingency in the amount of $48,947;
- Authorize the City Manager to execute the contract when all necessary conditions have been met; and
- Approve Budget Modification No. 2 in the amount of $60,000.
Award of Contract in the Amount of $691,920 to Vellutini Corporation DBA Royal Electric Company for SMaRT Station NexGen Electrical Upgrade (PW24-20) and Finding of
California Environmental Quality Act (CEQA) Categorical Exemption Pursuant to CEQA Guidelines Section 15301(a)
24-07771.H
Recommendation: Take the following actions:
- Award a contract in substantially the same form as
Attachment 2 to the report in the amount of $691,920 to Vellutini Corporation DBA Royal Electric Company of
Sacramento, CA;
- Approve a 15% construction contingency in the amount of $103,788;
- Authorize the City Manager to execute the contract when all necessary conditions have been met; and
- Make a finding of a categorical exemption from the
California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(a).
Authorize the Issuance of a Purchase Agreement to Univar Solutions USA, LLC in the Amount of $450,000 for Sodium Hypochlorite (F24-197)
24-07451.I
Recommendation: Take the following actions:
- Authorize the issuance of a purchase agreement to Univar Solutions USA, LLC, in the not-to-exceed amount of $450,000 for the purchase of sodium hypochlorite; and
- Authorize the City Manager to increase the not-to-exceed amount for this contract, subject to available budget and if pricing and service remain acceptable to the City.
Adopt a Resolution Authorizing the City to Apply to and 24-07331.J
July 23, 2024City Council Notice and Agenda
Participate in the State of California’s Prohousing Designation Program
Recommendation: Adopt a Resolution authorizing the City to apply to and participate in the State of California's Prohousing Designation Program.
Approve the Fiscal Year 2024/25 Sustainability Speakers Series
24-06431.K
Recommendation: Approve the FY 2024/25 Sustainability Speaker Series topics as proposed by the Sustainability Commission, with the
provision that the implementation of up to four events will be contingent on speaker availability, staffing resources, and available budget. Staff collaborated with the Subcommittee during the development of the proposed Series and generally supports the topics selected.
PUBLIC HEARINGS/GENERAL BUSINESS
If you wish to speak to a public hearing/general business item, please refer to notice at the beginning of this agenda. Each speaker is limited to a maximum of three minutes. For land-use items, applicants are limited to a maximum of 10 minutes for opening comments and 5 minutes for closing comments.
Approve Recommendation of Public Art for Lakewood Branch Library
24-02812
Recommendation: There is no staff recommendation for this project.
Consider Authorizing City Manager to Negotiate and Execute an Amended Loan Agreement with MidPen Housing to Extend the $964,750 HOME Loan for Carroll Inn for 55 Years
24-07763
Recommendation: Alternative 1: Authorize the City Manager to negotiate and execute an Amended Loan Agreement with MidPen extending the remaining balance of the HOME Loan for Carroll Inn for an additional 55 years and requiring annual residual receipt payments.
Consider Request from Charities Housing for Forgiveness or Extension of $100,000 Community Development Block Grant (CDBG) Loan for HomeSafe Santa Clara
24-07794
July 23, 2024City Council Notice and Agenda
Recommendation: Alternative 3: Do not approve the CDBG Loan Forgiveness or Extension Request from Charities for HomeSafe Santa Clara, and require the loan be due and payable upon HomeSafe
demolition in accordance with the Loan Agreement.
COUNCILMEMBERS REPORTS ON ACTIVITIES FROM INTERGOVERNMENTAL
COMMITTEE ASSIGNMENTS
NON-AGENDA ITEMS & COMMENTS
-Council
-City Manager
INFORMATION ONLY REPORTS/ITEMS
Visit http://Sunnyvale.ca.gov/TCMAC to view the Tentative Council Meeting Agenda Calendar (TCMAC) online. The TCMAC is updated each Thursday afternoon.
Tentative Council Meeting Agenda Calendar24-0648
Board/Commission Meeting Minutes24-0680
Information/Action Items24-0740
Council Advocacy Letters24-0796
Letter to Santa Clara County Board of Supervisors24-0819
ADJOURNMENT
NOTICE TO THE PUBLIC
The agenda reports to council (RTCs) may be viewed on the City’s website at sunnyvale.ca.gov after 7 p.m. on Thursdays or at the NOVA Workforce Services reception desk located on the first floor of City Hall at 456 W. Olive Avenue, during normal business hours, prior to Tuesday City Council meetings. Any agenda related writings or documents distributed to members of the City of Sunnyvale City Council regarding any open session item on this agenda will be made available for public inspection in the Office of the City Clerk located on the fourth floor of City Hall at 456 W. Olive Avenue, during normal business hours and in the Council Chambers on the evening of the Council Meeting, pursuant to Government
July 23, 2024City Council Notice and Agenda
Code §54957.5. Please contact the Office of the City Clerk at 408-730-7483 for specific questions regarding the agenda.
PLEASE TAKE NOTICE that if you file a lawsuit challenging any final decision on any public hearing item listed in this agenda, the issues in the lawsuit may be limited to the issues which were raised at the public hearing or presented in writing to the Office of the City Clerk at or before the public hearing.
PLEASE TAKE FURTHER NOTICE that Code of Civil Procedure section 1094.6 imposes a 90-day deadline for the filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure 1094.5.
Planning a presentation for a City Council meeting?
To help you prepare and deliver your public comments, please review the "Making Public Comments During City Council or Planning Commission Meetings" available at http://Sunnyvale.ca.gov/PublicComments
Planning to provide materials to Council?
If you wish to provide the City Council with copies of your presentation materials, please provide 12 copies of the materials to the Office of the City Clerk. The City Clerk will distribute your items to the Council.
Upcoming Meetings
Visit https://sunnyvaleca.legistar.com for upcoming Council, board and commission meeting information.