City Council
City of Sunnyvale
Notice and Agenda
Online, Cottonwood Conference Room,
and Council Chambers, City Hall, 456 W.
Olive Ave., Sunnyvale, CA 94086
4:30 PMTuesday, August 13, 2024
Special Meeting: Board and Commission Interviews - 4:30 PM | Special Meeting: Closed Session - 5 PM | Regular Meeting - 7 PM
Meeting online link: https://sunnyvale-ca-gov.zoom.us/j/96111580540 Public Participation
• In-person participation: You may provide public comment by filling out a speaker card (optional) and giving it to the City Clerk.
As a courtesy, and technology permitting, members of the public may also attend online. However, the City cannot guarantee that the public’s access to online technology will be uninterrupted, and technical difficulties may occur from time to time. Unless required by the Ralph M. Brown Act, the meeting will continue despite technical difficulties for participants using the online option.
The Mayor may determine it would be impractical to include remote public comment during Oral Communications.
• Online participation: You may provide audio public comment by connecting to the meeting online or by telephone. Use the Raise Hand feature to request to speak (*9 on a telephone):
Meeting online link: https://sunnyvale-ca-gov.zoom.us/j/96111580540 Meeting call-in telephone number: 833-548-0276 | Meeting ID: 961 1158 0540 (*9 to request to speak | *6 to unmute/mute)
• Watch the City Council meeting at http://youtube.com/SunnyvaleMeetings or on television over Comcast Channel 15, AT&T Channel 99
• Submit written comments to the City Council no later than 4 hours prior to the meeting start to [email protected] or by mail to:
August 13, 2024City Council Notice and Agenda
City Clerk, 456 W. Olive Ave., Sunnyvale, CA 94086
• Review recordings of this meeting and past meetings at https://sunnyvaleca.legistar.com/calendar.aspx or
http://youtube.com/SunnyvaleMeetings
Accessibility/Americans with Disabilities Act (ADA) Notice Pursuant to the Americans with Disabilities Act (ADA), if you need special assistance to provide public comment, or for other special assistance; please contact the City at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility to this meeting. The Office of the City Clerk may be reached at 408-730-7483 or [email protected] (28 CFR 35.160 (b) (1)).
4:30 P.M. SPECIAL COUNCIL MEETING (Study Session)
Call to Order
Call to Order in the Cottonwood Conference Room
Roll Call
Study Session
The public may provide comments regarding the Study Session item(s). If you wish to address the Council, please refer to the notice at the beginning of this agenda.
Board and Commission Interviews24-0035A
Adjourn Special Meeting
5 P.M. SPECIAL COUNCIL MEETING (Closed Session)
Call to Order
Call to Order in the Council Chambers (Open to the Public).
Roll Call
Public Comment
The public may provide comments regarding the Closed Session item(s). If you
August 13, 2024City Council Notice and Agenda
wish to address the Council, please refer to the notice at the beginning of this agenda. Closed Sessions are not open to the public.
Convene to Closed Session
Convene to Closed Session in the Council Conference Room (Closed to the Public).
Closed Session Held Pursuant to California Government Code Section 54957:
PUBLIC EMPLOYEE APPOINTMENT
Title: City Manager
24-0857B
Closed Session Held Pursuant to California Government Code Section 54957.6:
CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Tina Murphy, Director of Human Resources
Employee Organization: Public Safety Officers Association (PSOA)
24-0781C
Adjourn Special Meeting
7 P.M. COUNCIL MEETING
Pursuant to Council Policy, City Council will not begin consideration of any agenda item after 11:30 p.m. without a vote. Any item on the agenda which must be continued due to the late hour shall be continued to a date certain. Information provided herein is subject to change from date of printing of the agenda to the date of the meeting.
CALL TO ORDER
Call to Order in the Council Chambers
SALUTE TO THE FLAG
ROLL CALL
CLOSED SESSION REPORT
SPECIAL ORDER OF THE DAY
Silicon Valley Pride24-0872D
August 13, 2024City Council Notice and Agenda
ORAL COMMUNICATIONS
The Mayor may determine it would be impractical to include remote public comment during Oral Communications for the purpose of timeliness of the meeting or conducting an orderly meeting. Such a determination shall be made prior to opening public comment on Oral Communications.
This category provides an opportunity for members of the public to address the City Council on items not listed on the agenda and is limited to 15 minutes (may be extended or continued after the public hearings/general business section of the agenda at the discretion of the Mayor) with a maximum of up to three minutes per speaker. Please note the Brown Act (Open Meeting Law) does not allow the Council to take action on an item not listed on the agenda. If you wish to address the Council, please refer to the notice at the beginning of this agenda. Individuals are limited to one appearance during this section.
CONSENT CALENDAR
All matters listed on the consent calendar are considered to be routine and will be acted upon by one motion. There will be no separate discussion of these items. If a member of the public would like a consent calendar item pulled and discussed separately, please refer to the notice at the beginning of this agenda.
Approve City Council Meeting Minutes of July 23, 202424-06161.A Recommendation: Approve the City Council Meeting Minutes of July 23, 2024 as submitted.
Approve City Council Meeting Minutes of July 30, 202424-08201.B Recommendation: Approve the City Council Meeting Minutes of July 30, 2024 as submitted.
Approve the List(s) of Claims and Bills Approved for Payment by the City Manager
24-04441.C
Recommendation: Approve the list(s) of claims and bills.
Amend an Existing Contract with BSI America Professional Services, Inc. for Safety and Loss Control-Related Services (F24-175)
24-07441.D
August 13, 2024City Council Notice and Agenda
Recommendation: Take the following actions:
- Approve an amendment to an existing contract with BSI America Professional Services, Inc. for safety and loss control related services, increasing the not-to-exceed amount by $140,000, to a new not-to-exceed amount of $385,000;
- Authorize the City Manager to execute the amendment when all conditions have been met; and
- Authorize the City Manager to amend the contract to increase the not-to-exceed amount or scope of work, subject to
available budget, if pricing and service remain acceptable to the City
Authorize the Issuance of a Purchase Order to Jack Doheny Companies, Inc. in the Amount of $401,980.70 for one (1) Ford Transit Van-Wagon XL Closed Circuit Television Service
Vehicle (F24-215)
24-07631.E
Recommendation: Authorize the issuance of a Purchase Order in the amount of $401,980.70 (including tire, delivery fees, and sales tax) for one (1) Ford Transit Van-Wagon XL Closed Circuit Television Service Vehicle to Jack Doheny Companies, Inc. of Northville, MI. Approval is also requested for a 10% contingency in the amount of $40,198.07.
Authorize the Issuance of a Purchase Order to U.S. Fleet Source in the Amount of $635,105.73 for Fourteen (14)
Hyundai IONIQ Electric Service Vehicles (F24-222)
24-07751.F
Recommendation: Authorize the issuance of a Purchase Order in the amount of $635,105.73 (including tire, delivery fees, and estimated sales tax) for fourteen (14) Hyundai IONIQ Electric Service Vehicles to U.S. Fleet Source of Las Vegas, NV.
Approve Caltrain Service Agreement for Caltrain
Environmental Documentation for Bernardo Avenue
Undercrossing, Approve VTA 2016 Measure B Funding
Agreement for $3,000,000 for Final Design of Bernardo
Avenue Undercrossing, Find that the Project is Exempt from the California Environmental Quality Act Pursuant to Public Resources Code (PRC) Section 21080.25, Certify that Project Will be Completed by a Skilled and Trained Workforce
Pursuant to PRC Section 21080.25, and Authorize the City 24-01831.G
August 13, 2024City Council Notice and Agenda
Manager to Execute any Funding and Services Agreements
Related to Bernardo Avenue Undercrossing Project
Environmental Documentation and Final Design
Recommendation: Approve Caltrain Service Agreement for Caltrain Environmental Documentation for Bernardo Avenue
Undercrossing, approve VTA 2016 Measure B Funding
Agreement for $3,000,000 for Final Design of Bernardo
Avenue Undercrossing, find that the Project is exempt from the California Environmental Quality Act pursuant to Public Resources Code (PRC) Section 21080.25, certify that Project will be completed by a Skilled and Trained Workforce pursuant to PRC Section 21080.25, and authorize the City Manager to execute any funding and services agreements related to
Bernardo Avenue Undercrossing Project Environmental
Documentation and Final Design.
PUBLIC HEARINGS/GENERAL BUSINESS
If you wish to speak to a public hearing/general business item, please refer to notice at the beginning of this agenda. Each speaker is limited to a maximum of three minutes. For land-use items, applicants are limited to a maximum of 10 minutes for opening comments and 5 minutes for closing comments.
Award Conditional Funding for $29,533,000 in Housing
Mitigation Funds and Below Market Rate In-Lieu Funds for the Acquisition, Pre-development, and/or Development of Three Affordable Housing Developments
24-08632
Recommendation: Alternative 1: Award conditional funding commitments for $29,533,000 in Housing Mitigation Funds and Below Market Rate In-lieu Funds for the acquisition, pre-development, and/or development of the projects, as presented in Attachment 3 to the report.
Award a Contract in the Amount of $909,780 for Street
Outreach and Essential Homeless Services (F24-20), Make a Finding of California Environmental Quality Act (CEQA)
Exemption Pursuant to CEQA Guidelines Section 15378, and Approve Budget Modification No. 5 in the Amount of $909,789 24-08303
August 13, 2024City Council Notice and Agenda
Recommendation: Alternative 1: Award the following contracts to WeHOPE and Authorize the City Manager to take several actions:
a. Award a one-year contract for Street Outreach and Dignity on Wheels mobile hygiene services in substantially the same form as Attachment 1 to the report, to WeHOPE in a
not-to-exceed amount of $909,780 for base bid;
b. Authorize the City Manager to execute the contract when all necessary conditions have been met;
c. Authorize the City Manager to increase the contract to the available budget;
d. Authorize the City Manager to renew the contract for up to four additional one-year periods based upon available funding, need, pricing, and service; and
e. Authorize the City Manager to modify each contract's compensation schedule subject to negotiated pricing;
f. Approve Budget Modification No. 5 in the amount of
$909,780.
Introduce an Ordinance Amending Various Sections of Title 16 (Buildings and Construction) of the Sunnyvale Municipal Code to Adopt by Reference the 2022 California Residential,
Energy, and Green Building Standards with the July 2024 Supplement, with Local Amendments and Related Findings; and Find that the Action is Exempt from the California
Environmental Quality Act (CEQA) Pursuant to CEQA
Guidelines 15061, 15305, and 15308
24-00384
Recommendation: Alternative 1: Introduce an Ordinance Amending various Sections of Title 16 (Buildings and Construction) of the Sunnyvale Municipal Code to Adopt by Reference the 2022 California Residential, Energy, and Green Building Standards with the July 2024 Supplement, with Local Amendments and Related Findings; and Find that the Action is Exempt from the California Environmental Quality Act Guidelines 15061, 15305, and 15308.
COUNCILMEMBERS REPORTS ON ACTIVITIES FROM INTERGOVERNMENTAL
COMMITTEE ASSIGNMENTS
NON-AGENDA ITEMS & COMMENTS
August 13, 2024City Council Notice and Agenda
-Council
-City Manager
INFORMATION ONLY REPORTS/ITEMS
Visit http://Sunnyvale.ca.gov/TCMAC to view the Tentative Council Meeting Agenda Calendar (TCMAC) online. The TCMAC is updated each Thursday afternoon.
Tentative Council Meeting Agenda Calendar24-0034
Information/Action Items24-0697
ADJOURNMENT
NOTICE TO THE PUBLIC
The agenda reports to council (RTCs) may be viewed on the City’s website at sunnyvale.ca.gov after 7 p.m. on Thursdays or at the NOVA Workforce Services reception desk located on the first floor of City Hall at 456 W. Olive Avenue, during normal business hours, prior to Tuesday City Council meetings. Any agenda related writings or documents distributed to members of the City of Sunnyvale City Council regarding any open session item on this agenda will be made available for public inspection in the Office of the City Clerk located on the fourth floor of City Hall at 456 W. Olive Avenue, during normal business hours and in the Council Chambers on the evening of the Council Meeting, pursuant to Government Code §54957.5. Please contact the Office of the City Clerk at 408-730-7483 for specific questions regarding the agenda.
PLEASE TAKE NOTICE that if you file a lawsuit challenging any final decision on any public hearing item listed in this agenda, the issues in the lawsuit may be limited to the issues which were raised at the public hearing or presented in writing to the Office of the City Clerk at or before the public hearing.
PLEASE TAKE FURTHER NOTICE that Code of Civil Procedure section 1094.6 imposes a 90-day deadline for the filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure 1094.5.
Planning a presentation for a City Council meeting?
August 13, 2024City Council Notice and Agenda
To help you prepare and deliver your public comments, please review the "Making Public Comments During City Council or Planning Commission Meetings" available at http://Sunnyvale.ca.gov/PublicComments
Planning to provide materials to Council?
If you wish to provide the City Council with copies of your presentation materials, please provide 12 copies of the materials to the Office of the City Clerk. The City Clerk will distribute your items to the Council.
Upcoming Meetings
Visit https://sunnyvaleca.legistar.com for upcoming Council, board and commission meeting information.