City of Sunnyvale
Meeting Minutes
City Council
4:30 PM Online, Cottonwood Conference Room,
and Council Chambers, City Hall, 456 W.
Olive Ave., Sunnyvale, CA 94086
Tuesday, August 13, 2024
Special Meeting: Board and Commission Interviews - 4:30 PM | Special Meeting: Closed Session - 5 PM | Regular Meeting - 7 PM
4:30 P.M. SPECIAL COUNCIL MEETING (Study Session)
Call to Order
Mayor Klein called the meeting to order at 4:36 p.m.
Roll Call
Mayor Larry Klein
Vice Mayor Murali Srinivasan
Councilmember Russ Melton
Councilmember Omar Din
Councilmember Linda Sell
Present: 5 -
Councilmember Alysa Cisneros
Councilmember Richard Mehlinger
Absent: 2 -
Councilmembers Cisneros and Mehlinger's absences are excused.
Study Session
A 24-0035 Board and Commission Interviews
Public Comment opened at 4:37 p.m.
No speakers.
Public Comment closed at 4:37 p.m.
Council interviewed the following applicant for a vacancy on a board:
Jeff Kucer - Personnel Board
Adjourn Special Meeting
Mayor Klein adjourned the meeting at 4:55 p.m.
August 13, 2024City Council Meeting Minutes
5 P.M. SPECIAL COUNCIL MEETING (Closed Session)
Call to Order
Vice Mayor Srinivasan called the meeting to order at 5:01 p.m.
Roll Call
Mayor Larry Klein
Vice Mayor Murali Srinivasan
Councilmember Russ Melton
Councilmember Omar Din
Councilmember Richard Mehlinger
Councilmember Linda Sell
Present: 6 -
Councilmember Alysa CisnerosAbsent: 1 -
Councilmember Cisneros' absence is excused.
Public Comment
Public Comment opened at 5:03 p.m.
No speakers.
Public Comment closed at 5:03 p.m.
Convene to Closed Session
Council convened to Closed Session in the Council Conference Room at 5:03 p.m.
B 24-0857 Closed Session Held Pursuant to California Government Code Section 54957:
PUBLIC EMPLOYEE APPOINTMENT
Title: City Manager
C 24-0781 Closed Session Held Pursuant to California Government Code Section 54957.6:
CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Tina Murphy, Director of Human Resources
Employee Organization: Public Safety Officers Association (PSOA)
Adjourn Special Meeting
Vice Mayor Srinivasan adjourned the meeting at 6:53 p.m.
August 13, 2024City Council Meeting Minutes
7 P.M. COUNCIL MEETING
CALL TO ORDER
Mayor Klein called the meeting to order at 7:03 p.m.
SALUTE TO THE FLAG
Mayor Klein led the salute to the United States flag.
ROLL CALL
Mayor Larry Klein
Vice Mayor Murali Srinivasan
Councilmember Russ Melton
Councilmember Alysa Cisneros
Councilmember Omar Din
Councilmember Richard Mehlinger
Councilmember Linda Sell
Present: 7 -
Councilmember Din joined the meeting at 7:06 p.m.
Councilmember Cisneros requested to participate remotely in the meeting under the “Emergency Circumstances” provision of the California Government Code Section 54953(j)(1).
The request was approved by general consent at 7:11 p.m.
CLOSED SESSION REPORT
Vice Mayor Srinivasan reported that Council met in Closed Session Pursuant to California Government Code Section 5495 PUBLIC EMPLOYEE APPOINTMENT Title: City Manager; nothing to report.
Vice Mayor Srinivasan reported that Council met in Closed Session Pursuant to California Government Code Section 54957.6: CONFERENCE WITH LABOR NEGOTIATORS Agency Designated Representatives: Tina Murphy, Director of Human Resources Employee Organization: Public Safety Officers Association (PSOA); nothing to report.
SPECIAL ORDER OF THE DAY
D 24-0872 Silicon Valley Pride
August 13, 2024City Council Meeting Minutes
Mayor Klein spoke in recognition of Silicon Valley Pride.
Nicole Altamirano, Chief Executive Officer, Silicon Valley Pride, spoke in honor of Silicon Valley Pride.
ORAL COMMUNICATIONS
Vice Mayor Srinivasan announced a Sunnyvale Goes Back to School notice and the extension of the Candidate Nomination Period for City Councilmember District Number 6.
Mayor Klein shared details of an inadvertent email communication that resulted in a Ralph M. Brown Act violation.
Andrea Wald spoke in support of banning of artificial turf fields in Sunnyvale.
Mary Brunkhorst, Sunnyvale Urban Forests Advocates, shared their concerns with the use of artificial turf fields and announced an upcoming Sunnyvale Urban Forests Advocates event.
CONSENT CALENDAR
Public Comment opened at 7:23 p.m.
No speakers.
Public Comment closed at 7:23 p.m.
MOTION: Vice Mayor Srinivasan moved and Councilmember Melton seconded the motion to approve agenda items 1.A through 1.G.
The motion carried with the following vote:
1.A 24-0616 Approve City Council Meeting Minutes of July 23, 2024 Approve the City Council Meeting Minutes of July 23, 2024 as submitted.
1.B 24-0820 Approve City Council Meeting Minutes of July 30, 2024 Approve the City Council Meeting Minutes of July 30, 2024 as submitted.
1.C 24-0444 Approve the List(s) of Claims and Bills Approved for Payment by the City Manager
Approve the list(s) of claims and bills.
1.D 24-0744 Amend an Existing Contract with BSI America Professional
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Services, Inc. for Safety and Loss Control-Related Services (F24-175)
Take the following actions:
- Approve an amendment to an existing contract with BSI America Professional Services, Inc. for safety and loss control related services, increasing the not-to-exceed amount by $140,000, to a new not-to-exceed amount of $385,000; - Authorize the City Manager to execute the amendment when all conditions have been met; and
- Authorize the City Manager to amend the contract to increase the not-to-exceed amount or scope of work, subject to available budget, if pricing and service remain acceptable to the City.
1.E 24-0763 Authorize the Issuance of a Purchase Order to Jack Doheny Companies, Inc. in the Amount of $401,980.70 for one (1) Ford Transit Van-Wagon XL Closed Circuit Television Service Vehicle (F24-215)
Authorize the issuance of a Purchase Order in the amount of $401,980.70 (including tire, delivery fees, and sales tax) for one (1) Ford Transit Van-Wagon XL Closed Circuit Television Service Vehicle to Jack Doheny Companies, Inc. of Northville, MI. Approval is also requested for a 10% contingency in the amount of $40,198.07.
1.F 24-0775 Authorize the Issuance of a Purchase Order to U.S. Fleet Source in the Amount of $635,105.73 for Fourteen (14)
Hyundai IONIQ Electric Service Vehicles (F24-222)
Authorize the issuance of a Purchase Order in the amount of $635,105.73 (including tire, delivery fees, and estimated sales tax) for fourteen (14) Hyundai IONIQ Electric Service Vehicles to U.S. Fleet Source of Las Vegas, NV.
1.G 24-0183 Approve Caltrain Service Agreement for Caltrain Environmental Documentation for Bernardo Avenue
Undercrossing, Approve VTA 2016 Measure B Funding
Agreement for $3,000,000 for Final Design of Bernardo
Avenue Undercrossing, Find that the Project is Exempt from the California Environmental Quality Act Pursuant to Public Resources Code (PRC) Section 21080.25, Certify that Project Will be Completed by a Skilled and Trained Workforce
Pursuant to PRC Section 21080.25, and Authorize the City Manager to Execute any Funding and Services Agreements
Related to Bernardo Avenue Undercrossing Project
Environmental Documentation and Final Design
August 13, 2024City Council Meeting Minutes
Approve Caltrain Service Agreement for Caltrain Environmental Documentation for Bernardo Avenue Undercrossing, approve VTA 2016 Measure B Funding Agreement for $3,000,000 for Final Design of Bernardo Avenue Undercrossing, find that the Project is exempt from the California Environmental Quality Act pursuant to Public Resources Code (PRC) Section 21080.25, certify that Project will be completed by a Skilled and Trained Workforce pursuant to PRC Section 21080.25, and authorize the City Manager to execute any funding and services agreements related to Bernardo Avenue Undercrossing Project Environmental Documentation and Final Design.
PUBLIC HEARINGS/GENERAL BUSINESS
2 24-0863 Award Conditional Funding for $29,533,000 in Housing Mitigation Funds and Below Market Rate In-Lieu Funds for the Acquisition, Pre-development, and/or Development of Three Affordable Housing Developments
Housing Specialist Ryan Dyson provided the staff report and presentation.
Public Hearing opened at 8:08 p.m.
Perry Hariri, Miramar Capital, communicated their application proposal and project vision.
Jennifer Liu, Senior Project Manager, MidPen Housing, voiced their advocacy for the MidPen Housing project proposals.
Public Hearing closed at 8:17 p.m.
MOTION: Councilmember Mehlinger moved and Vice Mayor Srinivasan seconded the motion to approve Alternative 1: Award conditional funding commitments for $29,533,000 in Housing Mitigation Funds and Below Market Rate In-lieu Funds for the acquisition, pre-development, and/or development of the projects, as presented in Attachment 3 to the report.
The motion carried with the following vote:
August 13, 2024City Council Meeting Minutes
Yes: Mayor Klein
Vice Mayor Srinivasan
Councilmember Melton
Councilmember Cisneros
Councilmember Din
Councilmember Mehlinger
Councilmember Sell
7 -
No: 0
City Council took a recess at 8:26 p.m. and returned at 8:36 p.m. with all Councilmembers present; Councilmember Cisneros participating via teleconference.
3 24-0830 Award a Contract in the Amount of $909,780 for Street Outreach and Essential Homeless Services (F24-20), Make a Finding of California Environmental Quality Act (CEQA)
Exemption Pursuant to CEQA Guidelines Section 15378, and Approve Budget Modification No. 5 in the Amount of $909,789 Homeless Services Manager Amanda Sztoltz provided the staff report and presentation.
Public Hearing opened at 9:28 p.m.
Marie Bernard, Executive Director, Sunnyvale Community Services, spoke in support of WeHOPE and their ability to perform homeless services.
Paul Bains, President, WeHOPE, spoke to WeHOPE Homeless Services and to how WeHOPE would partner with Sunnyvale.
Public Hearing closed at 9:53 p.m.
MOTION: Councilmember Sell moved and Councilmember Cisneros seconded the motion to approve Alternative 1:
- Award the following contracts to WeHOPE and authorize the City Manager to take several actions:
a. Award a one-year contract for Street Outreach and Dignity on Wheels mobile hygiene services in substantially the same form as Attachment 1 to the report, to WeHOPE in a not-to-exceed amount of $909,780 for base bid; b. Authorize the City Manager to execute the contract when all necessary
August 13, 2024City Council Meeting Minutes
conditions have been met;
c. Authorize the City Manager to increase the contract to the available budget; d. Authorize the City Manager to renew the contract for up-to four additional one-year periods based upon available funding, need, pricing, and service; e. Authorize the City Manager to modify each contract’s compensation schedule subject to negotiated pricing; and
f. Approve Budget Modification No. 5 in the amount of $909,780.
The motion carried with the following vote:
Yes: Mayor Klein
Vice Mayor Srinivasan
Councilmember Melton
Councilmember Cisneros
Councilmember Din
Councilmember Mehlinger
Councilmember Sell
7 -
No: 0
City Council took a recess at 10:11 p.m. and returned at 10:19 p.m. with all Councilmembers present; Councilmember Cisneros participating via teleconference.
4 24-0038 Introduce an Ordinance Amending Various Sections of Title 16 (Buildings and Construction) of the Sunnyvale Municipal Code to Adopt by Reference the 2022 California Residential, Energy, and Green Building Standards with the July 2024 Supplement, with Local Amendments and Related Findings; and Find that the Action is Exempt from the California
Environmental Quality Act (CEQA) Pursuant to CEQA
Guidelines 15061, 15305, and 15308
Chief Building Official Suzanne Park provided the staff report and presentation.
Public Hearing opened at 10:26 p.m.
No speakers.
Public Hearing closed at 10:26 p.m.
MOTION: Councilmember Mehlinger moved and Councilmember Cisneros seconded the motion to approve Alternative 1: Introduce an Ordinance amending various Sections of Title 16 (Buildings and Construction) of the Sunnyvale
August 13, 2024City Council Meeting Minutes
Municipal Code to adopt by reference the 2022 California Residential, Energy, and Green Building Standards with the July 2024 Supplement, with local amendments and related findings; and find that the Action is exempt from the California Environmental Quality Act Guidelines 15061, 15305, and 15308.
City Clerk David Carnahan read the Ordinance title for the record.
The motion carried with the following vote:
Yes: Mayor Klein
Vice Mayor Srinivasan
Councilmember Melton
Councilmember Cisneros
Councilmember Din
Councilmember Mehlinger
Councilmember Sell
7 -
No: 0
COUNCILMEMBERS REPORTS ON ACTIVITIES FROM INTERGOVERNMENTAL
COMMITTEE ASSIGNMENTS
Councilmember Din reported on a recent Santa Clara Valley Transportation Authority (VTA) board meeting and shared their desire to have another Councilmember replace them on the VTA board.
Councilmember Sell reported on a recent VTA Policy Advisory Committee meeting.
NON-AGENDA ITEMS & COMMENTS
-Council
Councilmember Mehlinger offered a budget proposal to address clearing the sidewalk maintenance backlog. Mayor Klein, Vice Mayor Srinivasan, and Councilmembers Melton, Cisneros, Din and Sell co-sponsored the budget proposal.
Councilmember Mehlinger proposed a study issue to evaluate and improve sidewalk maintenance. Mayor Klein, Vice Mayor Srinivasan, and Councilmembers Melton, Cisneros, Din and Sell co-sponsored the study issue.
Councilmember Din suggested adding examining process and technological improvements to the study issue scope of work. Councilmember Mehlinger accepted the suggestion
August 13, 2024City Council Meeting Minutes
Councilmember Mehlinger proposed a study issue to examine closing the Sunnyvale Avenue Railroad Crossing to vehicles until the Grade Separation project at Sunnyvale Avenue is completed. Mayor Klein, Vice Mayor Srinivasan, and Councilmembers Melton, Cisneros, Din and Sell co-sponsored the study issue.
Mayor Klein shared their experience attending the Caltrain event launching electrified rail service.
-City Manager
Deputy City Manager Connie Verceles provided an update regarding the progress in addressing unhoused encampments along Central Expressway.
INFORMATION ONLY REPORTS/ITEMS
24-0034 Tentative Council Meeting Agenda Calendar
24-0697 Information/Action Items
ADJOURNMENT
Mayor Klein adjourned the meeting at 10:56 p.m.