Follow up from Nov. 14 Council Joint City Council Study Session with Board/Commission Chairs/Vice Chairs
1 Policy Framework
• CP 7.2.19 = Council Policy 7.2.19 Boards and Commissions Policy Sugges�ons – Changes would require Council direction
1. When a Board or Commission considers a Study Issue generated by a different Board/Commission the origina�ng Board/Commission be able to communicate the reasoning for the Study Issue.
Current Prac�ce: This is able to be achieved through public comment at the Board/Commission mee�ng.
2. Provide a Board/Commission report in Reports to Council where the Board/Commission did not move the staff recommenda�on.
Current Prac�ce: Board/Commission input is included in the staff report as a “cover report” detailing the Board/Commission’s recommenda�on to City Council. CP 7.2.19 designates the Chair as the liaison to Council at City Council mee�ngs.
Board/Commission members are invited to par�cipate in public comment when City Council considers these items.
3. Allow one member of each Board/Commission to par�cipate in the appointment process for other members of their Board/Commission.
Current Prac�ce: CP 7.2.19 provides the process for City Council to appoint Board and Commission members.
4. Create a transporta�on commission or adjust the scope of an exis�ng commission such as BPAC or Sustainability to include more transporta�on issues.
Current Prac�ce: The City works closely with regional partners on transporta�on issues by appoin�ng Councilmembers to Santa Clara County Expressway 2040, Valley Transporta�on Authority (VTA) and several VTA boards/commitees, Caltrain Local Policy Maker Group. Council also appoints a Community Member to the VTA - Bicycle and Pedestrian Advisory Commitee. In addi�on, the Sunnyvale Bicycle and Pedestrian Advisory Commitee (BPAC) advises the City Council on bicycle and pedestrian issues.
5. Expand Arts Commission to an Arts and Culture Commission.
Current Prac�ce: The City’s new Human Rela�ons Commission has a scope of work that includes advising the City Council in maters and service pertaining to parks, open space, playgrounds, entertainment, other cultural and recrea�onal ac�vi�es.
Attachment 3
Follow up from Nov. 14 Council Joint City Council Study Session with Board/Commission Chairs/Vice Chairs
2 6. Expand scope of Heritage Preserva�on Commission to include more community engagement and Sunnyvale history.
Current Prac�ce: The Heritage Preserva�on Commission scope includes advising capacity to the City Council and has certain decision- making authority on the restora�on, maintenance and opera�on of heritage resources throughout the City. All Boards and Commissions are charged with providing a forum and opportunity for broad community input.
7. Provide a clear method for Board/Commission Members to add agenda items that do not require staff support.
Current Prac�ce: Board and Commission Members may suggest ideas to the Staff Liaison throughout the year for addi�on to an upcoming agenda. These items can also be included in the work plan each Board/Commission recommends to the City Council.
The Sustainability Commission occasionally hears presenta�on items from its commissioners. These presenta�ons are included in the Sustainability Commission’s Work Plan approved by City Council. This process is available to other commissions.
Attachment 3