City Council
City of Sunnyvale
Notice and Agenda
Online and Council Chambers, City Hall,
456 W. Olive Ave., Sunnyvale, CA 94086
4:00 PMTuesday, December 10, 2024
Special Meeting: Closed Session - 4 PM | Special Meeting: Study Session - 6 PM | Regular Meeting - 7 PM | Joint Meeting of City Council and Sunnyvale Financing Authority - 7 PM
Meeting online link: https://sunnyvale-ca-gov.zoom.us/j/96111580540 Public Participation and Access
View the end of the agenda for information on:
• Public participation options
• Language access and translation
• Accessibility/Americans with Disabilities Act (ADA) Notice • Legal notices
4 P.M. SPECIAL COUNCIL MEETING (Closed Session)
Call to Order
Call to Order in the Council Chambers (Open to the Public).
Roll Call
Public Comment
The public may provide comments regarding the Closed Session item(s). To address the Council, refer to the notice at the end of this agenda. Closed Sessions are not open to the public.
Convene to Closed Session
Convene to Closed Session in the Council Conference Room (Closed to the Public).
CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED
LITIGATION Pursuant to Government Code Section 54954.5:
Significant Exposure to Litigation Under Government Code Section 54956.9(d)(2): Receipt of a written communication from a potential plaintiff threatening litigation related to a proposed project at 1250 Oakmead Parkway
24-0713A
December 10, 2024City Council Notice and Agenda
Closed Session Held Pursuant to California Government
Code Section 54957.6:
CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Tina Murphy, Director of Human Resources
Employee Organization: Public Safety Officers Association (PSOA)
24-0789B
Adjourn Special Meeting
6 P.M. SPECIAL COUNCIL MEETING (Study Session)
Call to Order
Call to Order in the Council Chambers.
Roll Call
Study Session
The public may provide comments regarding the Study Session item(s). To address the Council, refer to the notice at the end of this agenda.
Council Update/Feedback on Customer Relationship
Management (CRM) Requirements and Community Outreach
24-0879C
Adjourn Special Meeting
7 P.M. COUNCIL MEETING
Pursuant to Council Policy 7.3.19, City Council will not begin consideration of any agenda item after 11:30 p.m. without a vote. Any item on the agenda that is continued shall be continued to a specific date. Any changes to the agenda will be communicated to the public.
CALL TO ORDER
Call to Order in the Council Chambers.
SALUTE TO THE FLAG
ROLL CALL
CLOSED SESSION REPORT
December 10, 2024City Council Notice and Agenda
SPECIAL ORDER OF THE DAY
Ceremonial Oath of Office for Charter Review Committee
Members
24-0046D
ORAL COMMUNICATIONS
Prior to opening public comment on Oral Communications, the Mayor may determine it would be impractical to include remote public comment for the purpose of timeliness of the meeting or conducting an orderly meeting.
Oral Communications is the opportunity for the public to address the City Council on items not listed on the agenda and is limited to 15 minutes with a maximum of up to three minutes per speaker (one appearance per speaker). Note the Brown Act does not allow the Council to take action on an item not listed on the agenda.
To address the Council, refer to the notice at the end of this agenda.
CONSENT CALENDAR
All matters listed on the consent calendar will be acted upon by one motion unless discussion is requested by a Councilmember or the public. To address the Council, refer to the notice at the end of this agenda.
Approve City Council Meeting Minutes of November 12, 202424-07711.A Recommendation: Approve the City Council Meeting Minutes of November 12, 2024 as submitted.
Approve City Council Meeting Minutes of November 13, 2024 (Charter Review Committee Interviews)
24-09271.B
Recommendation: Approve the City Council Meeting Minutes of November 13, 2024 as submitted.
Approve the List(s) of Claims and Bills Approved for Payment by the City Manager
24-04541.C
Recommendation: Approve the list(s) of claims and bills.
Approval of Side Letter Agreement between the City of
Sunnyvale and the Sunnyvale Public Safety Officers
Association (PSOA)
24-12201.D
December 10, 2024City Council Notice and Agenda
Recommendation: Approve the Side Letter Agreement between the City of Sunnyvale and Public Safety Officers' Association (PSOA) amending the PSOA Memorandum of Understanding Retitling Education Premium to Master Police Officer Special
Assignment Pay.
Adopt a Resolution Amending the City's Salary Resolution and Schedule of Pay to (1) Update Pay Rates for
Casual/Temporary Classifications to Reflect the January 1, 2025 Sunnyvale Minimum Wage of $19.00 per hour, (2)
Increase the Councilmember and Mayor Stipend Amounts
Pursuant to City Charter Section 605, and (3) Move the 3.5% Lead Worker/Supervisor Premium Pay for Attorneys into Base Salary
24-12211.E
Recommendation: Adopt a Resolution Amending the City's Salary Resolution and Schedule of Pay to (1) Update Pay Rates for
Casual/Temporary Classifications to Reflect the January 1, 2025 Sunnyvale Minimum Wage of $19.00 per hour, (2)
Increase the Councilmember and Mayor Stipend Amounts
Pursuant to City Charter Section 605, and (3) Move the 3.5% Lead Worker/Supervisor Premium Pay for Attorneys into Base Salary.
Receive and File the FY 2023/24 Annual Status Report on Receipt and Use of Development Impact Fees and Adopt a
Resolution Approving Findings Regarding Unspent Impact
Fees and Find that the Action is Exempt from the California Environmental Quality Act (CEQA) Pursuant to Section
15378(b)(4) of the CEQA Guidelines
24-10641.F
Recommendation: Receive and file FY 2023/24 Annual Status Report on receipt and use of development impact fees and adopt a Resolution making findings regarding unspent impact fees as required by the Mitigation Fee Act (California Government Code Section 66000 et seq.) and find that the action is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15378(b)(4) of the CEQA Guidelines.
Receive and File the City of Sunnyvale Investment Report - Third Quarter 2024
24-02441.G
Recommendation: Receive and file the City of Sunnyvale Investment Report - Third Quarter 2024.
December 10, 2024City Council Notice and Agenda
Authorize the Issuance of a One (1) Year Blanket Purchase Agreement to Stommel, Inc., dba Lehr, in the Amount of
$440,000 for Accessory Removal and Installation Services for the City’s Patrol and Fire Vehicles (F25-113)
24-09471.H
Recommendation: Take the following actions:
- Authorize the issuance of a purchase agreement to
Stommel, Inc., dba Lehr, in the amount of $440,000 for
removal and installation services of accessories on the city's patrol and fire vehicles;
- Authorize the City Manager to execute the Blanket Purchase Agreement when all necessary conditions have been met; and - Authorize the City Manager to increase the amount of the agreement if pricing remains acceptable to the City.
Authorize an Extension of a Banking Services Agreement with US Bank
24-10631.I
Recommendation: Take the following actions:
- Authorize the City Manager to extend the existing contract with Union Bank by three years, from January 1, 2025,
through December 31, 2027; and
- Authorize the City Manager to renew the contract for up to two additional years if service and fees remain favorable to the City.
Authorize the Issuance of a Purchase Order to Precision Concrete Cutting in the Amount of $385,000 for Sidewalk Assessment and Concrete Grinding Services (F25-124)
24-11381.J
Recommendation: Take the following actions:
- Authorize the issuance of a purchase order to Precision Concrete Cutting in an amount of $385,000 for sidewalk
assessment and concrete grinding services;
- Authorize the City Manager to execute the purchase order when all necessary conditions have been met; and
- Authorize the City Manager to increase the purchase order subject to available budget and if pricing and service remain acceptable to the City.
Authorize the Issuance of a Purchase Agreement to Valley Oil Company in the Amount of $875,000 for Unleaded and Diesel Fuel (F25-139)
24-11521.K
December 10, 2024City Council Notice and Agenda
Recommendation: Take the following actions:
- Authorize the issuance of a purchase agreement to Valley Oil Company in an amount of $875,000 for unleaded and
diesel fuel;
- Authorize the City Manager to execute the purchase
agreement when all necessary conditions have been met; and - Authorize the City Manager to increase the purchase
agreement amount as needed for gasoline purchases through January 2026, subject to available budget and if pricing and service remain acceptable to the City.
Authorize the Issuance of a Five-Year Purchase Agreement in the Amount of $542,747.49 to Axon Enterprise, Inc., for In-car Hardware, Software, Delivery, and Installation of Upgraded Mobile Automated License Plate Recognition System from
Axon Fleet 2 to Fleet 3 for the Department of Public Safety (F25-091)
24-10481.L
Recommendation: Take the following actions:
- Approve the Issuance of a five-year Purchase Agreement in substantially the same form as Attachment 2 to the report and in an amount of $542,747.49 to Axon Enterprise, Inc.; and - Authorize the City Manager to execute the Purchase
Agreement when all necessary conditions have been met.
Amend an Existing Contract with Keenan & Associates for Workers’ Compensation Claims Administration Services to Extend the Term by ix Months and Increase the
Not-To-Exceed Contract Amount to $2,959,634.28 (F25-112) 24-11351.M
Recommendation: Authorize the City Manager to reinstate the existing contract with Keenan & Associates, and execute a Fifth Amendment, in substantially the same form as Attachment 1 to the report, extending the contract term by six months and increasing the not-to-exceed amount by $243,028.28 for new total
not-to-exceed contract amount of $2,959,634.28.
Award of Contract to Brodart Co. in the Amount of $420,000 for Library Print Materials and Shelf-Ready Services
(F24-086)
24-09251.N
December 10, 2024City Council Notice and Agenda
Recommendation: Take the following actions:
- Award a contract to Brodart Co. of Williamsport, PA in the amount of $420,000.00, for the Opening Day Collection
(ODC) at Lakewood Branch Library and Learning Center;
- Authorize the City Manager to execute the contract when all the necessary conditions have been met; and
- Authorize the City Manager to modify and renew the contract for up to five additional one-year periods, not-to-exceed budgeted amounts, for ongoing collection development
services.
Approve Updates to Council Policy 7.2.19 (Boards and
Commissions) to Allow Board/Commission Members to
Respond to Requests to Meet with Members of the Public
24-12111.O
Recommendation: Approve updates to Council Policy 7.2.19 (Boards and Commissions) (Attachment 1) to allow Board/Commission
Members to respond to requests to meet with members of the public received by the respective Board/Commission
AnswerPoint.
Adopt a Resolution Authorizing the Application for and
Receipt of Prohousing Incentive Program Funds
24-11601.P
Recommendation: Adopt a Resolution Authorizing the Application for and Receipt of Prohousing Incentive Program Funds.
Adopt a Resolution of the City Council of the City of Sunnyvale Declaring Support for Efforts to Provide Universal Child Care 24-12001.Q
Recommendation: Adopt a Resolution of the City Council of the City of Sunnyvale Declaring Support of Efforts to Provide Universal Child Care.
Adopt a Resolution to Update the Citywide Records Retention and Destruction Schedule
24-11291.R
Recommendation: Adopt a Resolution to update the Citywide Records Retention and Destruction Schedule.
Certification of the November 5, 2024 Election Results for Ballot Measure E (Sunnyvale Main Library Measure) and
Ballot Measure F (Charter Amendments)
24-12191.S
Recommendation: Adopt a Resolution Declaring the Canvas of Returns for the Consolidated Regular Municipal Election held November 5, 2024.
December 10, 2024City Council Notice and Agenda
Study Session
Discussion of Upcoming Selection of Vice Mayor24-00482
PUBLIC HEARINGS/GENERAL BUSINESS
To speak on a public hearing/general business item, refer to notice at the end of this agenda. Each speaker is limited to three minutes. For land use items, applicants are limited to 10 minutes for opening comments and five minutes for closing comments.
Amend Street Outreach and Essential Homeless Services
Contract to add an Inclement Weather Hotel Pilot Program (Study Issue OCM 22-02: Investigate Potential Locations, Funding, and Outreach for Overnight Warming Centers in the City of Sunnyvale During Inclement Weather) and Approve Budget Modification No. 11 in the Amount of $73,185
24-01983
Recommendation: Alternative 1: Approve an Inclement Weather Hotel Pilot Program and related amendment to the WeHOPE contract;
Approve Budget Modification No. 11 in the amount of $73,185; and authorize the City Manager to approve up to two
additional years if the pilot is successful and funding is available.
Approve a Conceptual Design for the Fire Station 2 - New Construction Project and Find the Action is Exempt from the California Environmental Quality Act (CEQA) Pursuant to CEQA Guidelines section 15262
24-00504
Recommendation: Alternative 1: Approve the Recommended Conceptual Design for the Fire Station 2 - New Construction Project as shown on Attachment 3 of the report and authorize staff to proceed with detailed design and preparation of bid documents.
ADJOURNMENT TO JOINT MEETING WITH THE SUNNYVALE FINANCING
AUTHORITY
7 P.M. (OR SOON THEREAFTER) JOINT MEETING OF CITY COUNCIL AND
SUNNYVALE FINANCING AUTHORITY
Call to Order
Call to Order in the Council Chambers.
Roll Call
December 10, 2024City Council Notice and Agenda
Oral Communications
Prior to opening public comment on Oral Communications, the Mayor/Authority Chair may determine it would be impractical to include remote public comment for the purpose of timeliness of the meeting or conducting an orderly meeting.
Oral Communications is the opportunity for the public to address the City Council and Financing Authority on items not listed on the agenda and is limited to 15 minutes with a maximum of up to three minutes per speaker (one appearance per speaker). Note the Brown Act does not allow the Council nor the Financing Authority to take action on an item not listed on the agenda. To address the Council and Financing Authority, refer to the notice at the end of this agenda.
Consent Calendar
All matters listed on the consent calendar will be acted upon by one motion unless discussion is requested by an Authority Member/Councilmember or the public. To address the Council and Financing Authority, refer to the notice at the end of this agenda.
Approve Sunnyvale Financing Authority Meeting Minutes of June 18, 2024
24-11855.A
Recommendation: Approve the Sunnyvale Financing Authority Meeting Minutes of June 18, 2024 as submitted.
PUBLIC HEARINGS/GENERAL BUSINESS
To speak on a public hearing/general business item, refer to notice at the end of this agenda. Each speaker is limited to three minutes. For land use items, applicants are limited to 10 minutes for opening comments and five minutes for closing comments.
Receive and File the FY 2023/24 Budgetary Year-End
Financial Report, Annual Comprehensive Financial Report (ACFR), the Sunnyvale Financing Authority Financial Report, Agreed Upon Procedure Reports, and the Report to the City Council Issued by the Independent Auditors, and Approve Budget Modification No. 12
24-02536
December 10, 2024City Council Notice and Agenda
Recommendation: Staff Recommends Alternative 1 for the City Council, and Alternative 3 for the Sunnyvale Financing Authority:
City Council
1. Receive and File the FY 2023/24 Budgetary Year-End
Financial Report, Annual Comprehensive Financial Report (ACFR), the Sunnyvale Financing Authority Financial Report, Agreed Upon Procedure Reports, and the Report to the City Council Issued by the Independent Auditors, and Approve Budget Modification No. 12 in the Amount of $6,525,613.
Sunnyvale Financing Authority
3. Receive and File the FY 2023/24 Sunnyvale Financing
Authority Financial Report.
ADJOURN JOINT CITY COUNCIL AND SUNNYVALE FINANCING AUTHORITY
MEETING
RECONVENE TO CITY COUNCIL MEETING
PUBLIC HEARINGS/GENERAL BUSINESS
To speak on a public hearing/general business item, refer to notice at the end of this agenda. Each speaker is limited to three minutes. For land use items, applicants are limited to 10 minutes for opening comments and five minutes for closing comments.
placeholder for Public Hearing item(s)
COUNCILMEMBERS REPORTS ON ACTIVITIES FROM INTERGOVERNMENTAL
COMMITTEE ASSIGNMENTS
NON-AGENDA ITEMS & COMMENTS
-Council
-City Manager
INFORMATION ONLY REPORTS/ITEMS
Visit http://Sunnyvale.ca.gov/TCMAC to view the Tentative Council Meeting Agenda Calendar (TCMAC) online.
Tentative Council Meeting Agenda Calendar24-1038
December 10, 2024City Council Notice and Agenda
Board/Commission Meeting Minutes24-1084
Information/Action Items24-1169
Update on Approaches to Replace the Reach Code Gas Ban
and Meet the Climate Action Playbook Gameplan 2028, Move
2.N (Information Only)
24-0052
Board/Commission Resignation (Information Only)24-1202
ADJOURNMENT
Public Participation Options
In person public comment:
You may provide public comment by filling out a speaker card (optional) and giving it to the City Clerk.
Online participation:
Members of the public may also attend online. However, the City cannot guarantee uninterrupted access to online technology. Technical difficulties may occur from time to time. Unless required by the Ralph M. Brown Act, the meeting will continue even if technical difficulties prevent online participation.
The Mayor may determine it would be impractical to include remote public comment during Oral Communications.
Online public comment:
To provide audio public comment, connect to the meeting online or by telephone.
Use the Raise Hand feature to request to speak (*9 on a telephone):
Meeting online link: https://sunnyvale-ca-gov.zoom.us/j/96111580540 Meeting call in telephone number: 833 548 0276 | Meeting ID: 961 1158 0540 (*9 to request to speak | *6 to unmute/mute)
Watch the City Council meeting at http://youtube.com/SunnyvaleMeetings or on television over Comcast Channel 15, AT&T Channel 99
Written public comment:
Email comments to the City Council no later than 4 hours before the meeting at
December 10, 2024City Council Notice and Agenda
[email protected]. You can also mail or deliver comments to:
City Clerk, 456 W. Olive Ave., Sunnyvale, CA 94086
Public review of items:
You can view reports to council on the City’s website at sunnyvale.ca.gov after 7 p.m. on Thursdays. You can also review reports in person at the City Hall reception desk, 456 W. Olive Avenue, during normal business hours. Any other documents distributed to members of the City Council regarding any open session item on this agenda are available in the Council Chambers on the evening of the Council Meeting. Otherwise, contact the Office of the City Clerk at 408 730 7483 for questions.
Planning a presentation for a City Council meeting?
Visit: http://Sunnyvale.ca.gov/PublicComments
Planning to provide materials to Council?
Please provide the City Council with 12 copies of your materials.
Language Access and Translation
Para acceder a la traducción durante la reunión, haga clic en el siguiente enlace:
Seleccione su idiomay haga clic en asistir
Use sus auriculares para escuchar el audio o leer la transcripción en el dispositivo.
會議期間如需取得書面翻譯，點擊以下連結：
選擇語言並點擊參加
使用手機上的耳機聆聽音訊或閱讀裝置上的文字記錄。
To access written translation during the meeting, click the link below:
Choose Language and Click Attend
Use a headset on your phone for audio or read the transcript on your device.
Spanish and Chinese, Traditional
Translation Link: https://bit.ly/HCQX-0562
Accessibility/Americans with Disabilities Act (ADA) Notice Pursuant to the Americans with Disabilities Act (ADA), the City will make reasonable arrangements to ensure accessibility to this meeting. If you need
December 10, 2024City Council Notice and Agenda
special assistance, please contact the City at least 48 hours prior to the meeting.
Reach the Office of the City Clerk at 408 730 7483 or [email protected] (28 CFR 35.160 (b) (1)).
LEGAL NOTICES
PLEASE TAKE NOTICE that if you file a lawsuit challenging any final decision on any public hearing item listed in this agenda, the issues in the lawsuit may be limited to the issues which were raised at the public hearing or presented in writing to the Office of the City Clerk at or before the public hearing.
PLEASE TAKE FURTHER NOTICE that Code of Civil Procedure section 1094.6 imposes a 90 day deadline for the filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure 1094.5.