Tim Kirby, City Manager
Michelle Zahraie, Sr. Management Analyst
January 14, 2025
Annual Public Hearing-Discussion of
Potential Council Study Issues and Budget
Proposals for Calendar Year 2025
2Annual Public Hearing-Discussion of Potential Council Study Issues and Budget Proposals for Calendar Year 2025 New!
3Annual Public Hearing-Discussion of Potential Council Study Issues and Budget Proposals for Calendar Year 2025 Study Issue Budget Proposal
What are Study Issues and Budget Proposals?
• A topic of concern that may
result in a new or revised
city policy
• Study Issues are dropped,
deferred, or ranked in
priority order
• Council Policy 7.3.26 Study
Issues Process
https://www.sunnyvale.ca.gov/home/showpubli
sheddocument/816/637887671890930000
• A proposal to add a new
City service, eliminate a
service or change level of
an existing service
• Proposals are dropped,
deferred or referred
• Council Policy 7.1.7 Budget
Proposal Process
https://www.sunnyvale.ca.gov/home/showpubli
sheddocument/760/637819125923430000
4Annual Public Hearing-Discussion of Potential Council Study Issues and Budget Proposals for Calendar Year 2025 Who Can Propose a Study Issue or Budget Proposal?
• Public can suggest study issue topics or budget proposals at any time for the City Manager, City Council or a board or commission to sponsor and move forward in the formal process.
• While both can be proposed year-round, Council reviews proposed issues once a year during the annual Study Issues/Budget Proposals Workshop in February.
Members of the
Public
Boards and
Commissions City Staff City Council
5Annual Public Hearing-Discussion of Potential Council Study Issues and Budget Proposals for Calendar Year 2025 Annual Process for Study Issues and Budget Proposals
January
• Boards &
Commissions
rank proposed
study issues
• Public hearing
February
• Study Issues/
Budget Proposals
Workshop
March
• City Manager
presents which
ranked Study
Issues can move
forward & when
June
• Budget Workshop
– Review Study
Issues requiring $
Jul – Dec
• New Study Issues
Budget Proposals
introduced &
tracked for next
year
Year Round
The public can suggest study issue topics and budget proposal at any time for the City Manager, City Council or a board or commission to sponsor. 6Annual Public Hearing-Discussion of Potential Council Study Issues and Budget Proposals for Calendar Year 2025 Key Dates for 2025 Study Issues/Budget Proposals Cycle
Item Date
Boards and Commission Rank Study Issues Through the Month of January Public Hearing Discussion of Proposed Study
Issues and Budget Proposals
Tuesday, January 14, 2025
Last Day for Council Sponsorship Tuesday, January 14, 2025 Study Issues/Budget Proposals Workshop Thursday, February 13, 2025 Study Issue Presentation Dates for
Recommended Studies in 2025
March 2025
Budget Workshop May 2025
7Annual Public Hearing-Discussion of Potential Council Study Issues and Budget Proposals for Calendar Year 2025 Status of Continuing Study Issues
Citywide Study Issues Qty
Total Study Issues in 2024
– New and Continuing
37 Study Issues Dropped 1
Study Issues Completed 5
Study Issues In Progress 31
Year the Study Issue
Was Sponsored
# of Study Issues
In Progress
2017 2
2019 3
2020 6
2021 2
2022 2
2023 6
2024 10
Total 31
Approximately 51% of study issues were
completed in 2 years or less (based on
the last 5 years of data).
8Annual Public Hearing-Discussion of Potential Council Study Issues and Budget Proposals for Calendar Year 2025 Continuing Study Issues by Department
Departments* OCM CDD ESD ITD LRS DPW DPS
Pre-2024 Study
Issues
1 7 2 1 1 9 0
2024 Study Issues 1 2 1 0 2 2 2
Total 2 9 3 1 3 11 2
The 31 Study Issues are managed across seven (7) departments with the lead department noted, though many study issues are interdepartmental in nature and require contributions from more than one department.
All receive oversight from and coordination with the Office of the City Manager. *OCM: Office of the City Manager; CDD: Community Development Department; ESD: Environmental Services Department; ITD: Information Technology Department; LRS:
Library and Recreation Services; DPW: Department of Public Works; DPS: Department of Public Safety 9Annual Public Hearing-Discussion of Potential Council Study Issues and Budget Proposals for Calendar Year 2025 Proposed Study Issues/Budget Proposals for the 2025 Workshop Proposed Study Issues as of January 13 Qty
Study Issues with Support Recommendation 4
Study Issues with Defer Recommendation 14
Study Issues with Drop Recommendation 21
Total Proposed Study Issues Published Online 39
Study Issue Papers in Review 1
Total Proposed Study Issues 40
Total Budget Proposals Published Online 2
Budget Proposals in Review 1
Total Budget Proposals 3
10Annual Public Hearing-Discussion of Potential Council Study Issues and Budget Proposals for Calendar Year 2025 Summary of Proposed 2025 Study Issues by Department
Department Number of Study
Issues as Lead
Number of Study
Issues as Support**
Total Study Issues
Requiring Staff Effort
Community Development 11 7 18
Environmental Services 4 7 11
Finance 0 34 34
Human Resources 0 1 1
Information Technology 1 0 1
Library and Recreation Services 4 3 7
NOVA 0 1 1
Office of the City Manager 1 38 39
Office of the City Attorney 0 39 39
Public Safety 3 4 7
Public Works 16 14 30
** = 1 Study Issue in Review
11Annual Public Hearing-Discussion of Potential Council Study Issues and Budget Proposals for Calendar Year 2025 Tonight: January 14, 2025 – Annual Public Hearing
Opportunity for members of the public to comment on proposed study issues or budget proposals, and/or to suggest potential new issues or proposals. Last opportunity for Council to sponsor new study issues or budget proposals with a minimum of two Councilmembers.
February 13, 2025 – Study Issues/Budget Proposals Workshop Council reviews all proposed study issues and budget proposals Council will prioritize or rank study issues that are not dropped or deferred. Budget proposals receiving majority support from Council will be forwarded to the City Manager for consideration in the upcoming fiscal year’s recommended budget.
Next Steps
Thank you
Questions?