Approval of Council Strategic
Framework and Priorities, and
Receipt of Associated Workplan
Tim Kirby, City Manager
2City of Sunnyvale – Council Strategic Framework and Council Strategic Priorities and Workplan –April 2025
3City of Sunnyvale – Council Strategic Framework and Council Strategic Priorities and Workplan –April 2025 Outcome of
Strategic
Resourcing
Priorities
4City of Sunnyvale – Council Strategic Framework and Council Strategic Priorities and Workplan –April 2025 Policy vs. Implementation
Strategic Policy
Priorities Workplan Implementation
Council sets
priorities
Council and
Staff Agree
upon
workplan to
support
priorities
Staff
implements
workplan and
reports out
on progress
5City of Sunnyvale – Council Strategic Framework and Council Strategic Priorities and Workplan – April 2025 2025-2027 Draft Council Strategic Priorities
In the next two years, we are taking active steps to create… • A responsive, transparent and efficient city government (Governance); • An accessible, engaged and welcoming community (Community); • A sustainable city: advancing climate action, active transportation and the Vision Zero Plan (Sustainability);
• A model to prevent homelessness, prioritize new housing and support the unhoused community (Housing); and
• Modern City infrastructure (Infrastructure).
6City of Sunnyvale – Council Strategic Framework and Council Strategic Priorities and Workplan – April 2025 Governance
Council Priority: Governance - A responsive, transparent and efficient city government Key Objectives:
• Build more data transparency (e.g., strides towards dashboard, communicating progress)
• Find ways to streamline work to prioritize existing core services with the increase in service requests
• Simplify processes (e.g., community event process)
• Keep City Technology systems up to date (e.g., NeoGov, Financial, Recreation registration software)
• Improve internal communications and employee engagement
7City of Sunnyvale – Council Strategic Framework and Council Strategic Priorities and Workplan – April 2025 Community
Council Priority: Community - An accessible, engaged and welcoming community Key Objectives:
• Focus on community engagement and communications (e.g., community equity assessment) to inform longer term efforts for various groups (e.g., youth, seniors, etc.) • Increase active resident contribution and volunteering • Increase public engagement
• Support and host community events and support groups to help different communities • Study how land use and infrastructure changes can foster community • Better support neighborhood associations and help create new ones • Continue to promote equity, access and inclusion
• Enhance digital and language accessibility
• Improve communication (outbound and inward) with residents and businesses
8City of Sunnyvale – Council Strategic Framework and Council Strategic Priorities and Workplan – April 2025 Sustainability
Council Priority: Sustainability - A sustainable city: advancing climate action, active transportation and the Vision Zero Plan
Key Objectives:
• Advance Climate Action (includes moves from Climate Action Playbook plus other efforts related to climate action with clear measures)
• Implement Active Transportation Plan elements applicable to next two years (with clear measures)
• Implement Vision Zero Plan elements applicable to next two years (with clear measures)
• Implement traffic calming patterns
• Promote sustainable land use patterns
9City of Sunnyvale – Council Strategic Framework and Council Strategic Priorities and Workplan – April 2025 Housing
Council Priority: Housing - A model to prevent homelessness, prioritize new housing and support the unhoused community
Key Objectives:
• Enhance and sustain homelessness prevention programs including Tenant-Based Rental Assistance, tenant protections, and food programs • Invest in non-congregate interim shelter and Safe Parking programs • Increase the supply of affordable and permanent supportive housing • Collaborate with nonprofits, neighboring cities and the County to better leverage our collective resources
• Work towards addressing disparities in who experiences homelessness • Modify residential zoning requirements to assist in the development and preservation of housing
• Maintain efficient and effective development review processes 10City of Sunnyvale – Council Strategic Framework and Council Strategic Priorities and Workplan – April 2025 Infrastructure
Council Priority: Infrastructure - Modern City infrastructure Key Objectives:
• Identify infrastructure needs with plans in place (in priority order) to support core services
• Advance digital infrastructure (e.g., access to broadband, Wi-Fi in parks, etc.) • Bring to Council a study session on next steps related to library services (value engineered main library, branch libraries)
11City of Sunnyvale – Council Strategic Framework and Council Strategic Priorities and Workplan – April 2025 Workplan Development – Operationalizing the Priorities
Solicited items
from
departments
Updated
timelines
Involved all
departments
in final draft
• Aligned resources to Council
policy priorities
• Represented all departments
• Included Study Issues
• Included Top 30 projects
• Included State-mandated
actions and Plans
• Included items from Council-
adopted plans
• Reviewed action items
within the context of other
work efforts/deliverables.
The workplan
only represents
a portion of the
total work we
do!
12City of Sunnyvale – Council Strategic Framework and Council Strategic Priorities and Workplan – April 2025 Number of Action Items Per Strategic Priority
Governance, 33
Community, 26
Sustainability, 35
Housing, 24
Infrastructure, 23
Other, 4
Total # of Action
Items = 145
13City of Sunnyvale – Council Strategic Framework and Council Strategic Priorities and Workplan – April 2025 Number of Action Items Per Lead Department
Community Development , 35
Environmental Services , 17
Finance , 11
Human Resources, 5Information Technology, 16
Library and Recreation Services, 7
NOVA Workforce Services , 3
Office of the City Manager, 11
Public Safety, 7
Public Works , 33
14City of Sunnyvale – Council Strategic Framework and Council Strategic Priorities and Workplan – April 2025 Criteria for Level of Effort Evaluation
Subjective scoring based on high level professional judgement, not precise or scientific. Meant to illustrate City Manager’s analysis of the distribution of the most complex, expensive, and time intensive action items Criteria Considered:
Staff time
- Technical/legal/logistical complexity
- Number of Stakeholders/Depts Involved
- Timeline/duration
- External Dependencies
- Cost
- Level of community engagement needed
15City of Sunnyvale – Council Strategic Framework and Council Strategic Priorities and Workplan – April 2025 Summary of Two-Year Workplan Effort by Council Strategic Priority 0 0.5 1 1.5 2 2.5 3 3.5
Housing
Governance
Community
Infrastructure
Sustainability
16City of Sunnyvale – Council Strategic Framework and Council Strategic Priorities and Workplan – April 2025 Reporting Plans
Workplan Reporting
• Report out on the status of Workplan items on a quarterly basis. • Planning is underway to develop a visually accessible way to report on the website. • Move away from the City’s Knack tool (used for Study Issues and Top 30) and streamline reporting in one place.
• Facilitate clearer access to information for Council and the public and align staff reporting efforts to one list of priority Workplan items.
Operational Reporting
• Dashboard on Performance Measures from the Budget
Broader Annual Reporting
17City of Sunnyvale – Council Strategic Framework and Council Strategic Priorities and Workplan – April 2025 Sample of Core City Services
Source: FY2022/23 Actuals, Published in FY2024/25 Budget Progress on projects not on Workplan
Response to constituents
Day to Day Operations
18City of Sunnyvale – Council Strategic Framework and Council Strategic Priorities and Workplan – April 2025 Tonight’s Actions and Next Steps
Tonight:
• Approve Framework with or without modification (Action) • Provide feedback or suggestions on Workplan for City Manager consideration. No formal action on Workplan.
Next Steps:
• Budget Workshop, Public Hearing, and Adoption
• Implement Reporting Plans
• Study Issue Policy Evaluation
19City of Sunnyvale – Council Strategic Framework and Council Strategic Priorities and Workplan – April 2025 Alternatives
Recommendation
• Approve the Council Strategic Framework and July 2025-June 2027 Council Strategic Priorities and receive the associated Workplan. • Approve the Council Strategic Framework and July 2025-June 2027 Council Strategic Priorities with specified modifications and receive the associated Workplan.
• Other direction as provided by Council.
Staff Recommendation
• Alternative 1. Approve the Council Strategic Framework and July 2025-June 2027 Council Strategic Priorities and receive the associated Workplan.