Attachment 1
SECOND AMENDMENT TO THE SERVICES AGREEMENT
BETWEEN THE CITY OF SUNNYVALE AND WeHOPE
FOR STREET OUTREACH AND ESSENTIAL HOMELESS SERVICES
This Second Amendment to the Services Agreement for Street Outreach and Essential Homeless Services, dated , is by and between the CITY OF SUNNYVALE ("CITY"), a California chartered municipal corporation, and WeHOPE (“CONTRACTOR"), a California 501(c)(3) nonprofit organization.
WHEREAS, CITY and CONTRACTOR entered into a services agreement on September 10, 2024, where by CONTRACTOR would provide Street Outreach and Essential Homeless Services (“Agreement”); and
WHEREAS, CITY and CONTRACTOR entered into a first amendment to the services agreement on December 17, 2024, whereby CONTRACTOR would provide an Inclement Weather Hotel Pilot Program (“First Amendment”); and
WHEREAS, CITY desires to further extend the scope of services and compensation for the expanded scope; and
WHEREAS, CITY and CONTRACTOR now agree that a second amendment to said Agreement is advisable.
NOW, THEREFORE, CITY AND CONTRACTOR ENTER INTO THIS SECOND AMENDMENT TO THE SERVICES AGREEMENT:
1. Section 1 entitled “Contract Documents” is hereby amended, in part, to read as follows:
1. Contract Documents
[Replace the first paragraph with the following:]
In addition to this Agreement, t he complete Contract consists of the following documents: Exhibit A, Scope of Services; Exhibit A-1, Scope of Services – Inclement Weather Hotel Pilot Program; Exhibit A -2, Scope of Services – Temporary Hotel Program Expansion . All exhibits, including all associated attachments, are attached hereto and incorporated herein by reference. The documents and exhibits comprising the complete contract are collectively referred to as the Contract Documents.
2. Section 4 entitled “Compensation” is hereby amended, in part, to read as follows:
4. Compensation
In no event shall the total amount of compensation paid by CITY to CONTRACTOR under this agreement exceed the sum of One Million Ninety Thousand Nine Hundred Seventy-Two and 80/100 Dollars ($1,090,972.80), unless upon written modification of this Agreement.
(See Corrected Attachment 1, 20250618)
Attachment 1
CONTRACTOR shall submit invoices to CITY no more and no less frequently than monthly for services provided to date, and in accordance with the compensation schedule outlined in Exhibit “B-2”. All invoices, including detailed backup, shall be sent to City of Sunnyvale, attention Accounts Payable, P.O. Box 3707, Sunnyvale, CA 94088-3707 or [email protected]. Payment shall be made within thirty days upon receipt of an accurate itemized invoice by CITY’s Accounts Payable unit.
3. Exhibit “A-2,” entitled “Scope of Services – Temporary Hotel Program Expansion,” is attached hereto and incorporated into this Agreement.
4. Exhibit B to the Agreement is hereby deleted in its entirety and replaced with Exhibit “B- 2,” entitled “Amended Compensation,” attached hereto and incorporated into this Agreement.
5. All other terms and conditions remain unchanged and are in effect.
IN WITNESS WHEREOF, the parties have executed this Agreement Amendment.
CITY OF SUNNYVALE ("CITY") WeHOPE (“CONTRACTOR”)
By By
City Manager
Name and Title
ATTEST:
By
City Clerk
By
Name and Title
APPROVED AS TO FORM:
By
City Attorney
(See Corrected Attachment 1, 20250618)
Attachment 1
I. Purpose of Contract
Exhibit A-3
Scope of Services
– Temporary Hotel Program Expansion
Another purpose of the grant is to provide operations and services for the Temporary Hotel Program Expansion (hereinafter referred to as “Program”) for former encampment residents residing by the Sunnyvale Main Library located at 665 West Olive Ave, Sunnyvale, CA 94086 and Charles Street Gardens, 433 Charles Street, Sunnyvale, CA 94086.
II. Served Population
Grantee shall serve the former encampment residents residing by the Sunnyvale Main Library and Charles Street Gardens up to February 26, 2025, and engaged with WeHOPE street outreach services.
III. Description of Program Services
Grantee shall provide up to eighteen (18) hotel rooms for former encampment residents at the locations identified above for the time period of February 26, 2025- March 27, 2025.
Grantee shall provide services to ensure the health and safety of participants and the security and cleanliness of the site in accordance with the following guidelines:
A. Participant Support:
Grantee shall provide participant supports, including, but not limited to:
1. Participant intake, including completion of forms and acknowledgement of the Participant Agreement/Site Rules, room assignment, orientation to the site;
2. Program operations for the duration of the program;
3. Wellness checks and connection to care for anyone demonstrating symptoms of physical or behavioral health needs;
4. Coordination of services and exit planning;
5. Creating program participant profiles in the Clarity System;
6. On-call support through a management level staff 24/hours a day during program operations to address critical incidents promptly.
B. Meals and Food Safety
Grantee shall meet the following meal-related requirements:
1. Provide two meals a day for guests and track overall meal distribution each day;
2. Manage the means to heat or maintain refrigeration of food as appropriate for distribution; and
3. Grantee shall ensure that at least one staff person responsible for food handling and service has a valid Food Safety Certification.
(See Corrected Attachment 1, 20250618)
Attachment 1
C. Stewardship of the Hotel Site:
1. Grantee will be responsible for securing an agreement with a local hotel in Santa Clara County, with a preference for Sunnyvale or nearby city.
2. Grantee shall obtain City approval prior to entering into any agreement that will materially impact the City-funded portion of the budget.
3. Grantee shall maintain all responsibilities and coordinate with the hotel to meet contract agreements.
4. Grantee shall promptly notify the City of any default, failure to exercise an option to extend or other situation which could impact the term of the hotel agreement.
IV. Location and Time of Services
Grantee will provide program oversight and services to the hotel program guests for the duration of the Program. Hours of service are expected to occur from February 26, 2025-March 27, 2025.
Location of services include Larkspur Landing Extended Stay Suites Milpitas, 40 Ranch Dr. Milpitas, CA 95035 and Larkspur Landing Sunnyvale, 748 Mathilda Ave. Sunnyvale, CA 94085.
V. Program Service Requirements
A. Staffing: Grantee shall ensure that the Program is staffed at no less than 90 percent at any given time, as listed in the Temporary Hotel Program Expansion Budget (“Staffing” tab).
B. Supervision: Grantee shall provide direct service staff with supervision and case conferencing, as needed, to ensure appropriate services are provided to program participants.
C. Critical Incidents: Grantee shall report critical incidents to the City within 24 hours of the incident. Critical incidents that involve life endangerment events or major service disruptions should be reported immediately to the City staff.
As used herein, the term “critical incidents” shall include any of the following occurring at a site location or with a client in the field: death, homicide, suicide, assault, overdose, other critical incident involving Grantee staff program participants of the street outreach program, temporary hotel stay program, mobile hygiene program, or emergency shelter program.
D. Language and Interpretation Services: Grantee shall ensure that translation and interpreter services are available. Grantee shall address the needs of and provide services to the served population who primarily speak language(s) other than English.
(See Corrected Attachment 1, 20250618)
Attachment 1
E. Admission Policy: Except to the extent that the services are to be rendered to a specific population as described in the programs listed herein, such policies shall include a provision that the served population is accepted for care without discrimination on the basis of race, color, creed, religion, sex, age, national origin, ancestry, sexual orientation, gender identification, disability, or HIV status.
F. City Communications and Policies:
1. Grantee shall keep the City informed and comply with City policies to minimize harm and risk, including:
a. Regular communication to the City about the implementation of the Program;
b. Regular updates to the City about any hotel exits;
c. Attendance of City meetings, as needed;
d. Submission of WeHOPE program policies as requested.
The City requests resubmission of any new program policies for City review prior to implementation.
G. Data Standards:
1. Grantee shall ensure compliance with the HMIS Participation Agreement and Continuous Data Quality Improvement (CDQI) Process, including but not limited to:
a. Entering all client data within three working days
(unless specifically requested to do so sooner);
b. Ensuring accurate dates for client enrollment, client exit, and client move in (if appropriate); and
c. Running monthly date quality reports and correcting errors. d. Records entered into the Clarity system shall meet or exceed the Clarity System Continuous Data Quality Improvement Process standards e. Any information shared between Grantee, City, and other providers about the served population shall be communicated in a secure manner, with appropriate release of consent forms and in compliance with 24 C.F.R. Part 578, Continuum of Care; 45 C.F.R.
Parts 160 and 164, the Health Insurance Portability and Accountability Act (HIPAA) and federal and state data privacy and security guidelines.
H. Record Keeping and Files:
Grantee shall maintain documentation in the Clarity System and maintain hard or soft copy files with eligibility, including homelessness verification documents, releases of information, and progress notes
(See Corrected Attachment 1, 20250618)
Attachment 1
I. Harm Reduction: Grantee shall integrate harm reduction principles into service delivery and agency structure as well as to ensure that an agency Overdose Prevention policy is in place and followed by staff.
J. Good Neighbor Policies: Grantee shall maintain a good relationship with the neighborhood, which includes availability of grantee management staff to respond to hotel neighbor complaints within two business days.
K. City shall have the option to modify or adjust the amounts allocated for each of the services shown in this Agreement, and across quarters, months, fiscal years, and program components, to meet program goals as approved by City in writing as long as it does not exceed the total obligation amount.
VI. Service Objectives
Grantee shall achieve the following Service Objectives:
Activities & Measures Service Objective
A Grantee shall offer weekly case
management sessions to each
program participant as
documented in Clarity or other
grantee database.
100% of participants will be offered
weekly case management sessions with
grantee staff.
B Grantee shall work with program
participants to exit plan prior to
program end.
Number of unduplicated clients
who move into shelter, interim,
transitional, or permanent housing
during the reporting period.
(Permanent housing includes:
permanent supportive housing,
housing without subsidy, family
reunification, etc.)
A minimum of 15% of enrolled
participants will exit to temporary housing
destinations (emergency shelter or
transitional housing, Safe Parking, etc.),
and some institutional destinations or
permanent housing destination
(permanent supportive housing,
affordable housing, housing without
subsidy, family reunification, etc.)
(See Corrected Attachment 1, 20250618)
Attachment 1
VII. Reporting Requirements
Grantee shall input data into systems required by the City and County of Santa Clara, such as Clarity System entries, and City Data Services (CDS) online grant management database.
A. Grantee shall provide an end report of activities, referencing the tasks as described in the Service and Outcome Objectives sections. The performance/data report will include, but is not limited to, the following:
1. Number of unduplicated clients served during the reporting period; and
2. Performance measure report that includes the results of the performance measures listed above for the term of February 26- 2025-March 27, 2025.
B. Grantee shall provide Ad Hoc reports as required by the City and respond to requests by the City in a timely manner.
For assistance with reporting requirements or submission of reports, contact the Homeless Services Manager.
VIII. Monitoring Activities
A. Program Monitoring: Grantee is subject to Program monitoring and/or audits, such as, but not limited to, the following, participant files, review of the Grantee’s administrative records, staff training documentation, postings, program policies and procedures, data reported on Annual Performance Reports (APR), documentation of funding match sources, Disaster and Emergency Response Plan and training, personnel and activity reports, proper accounting for funds and other operational and administrative activities, and back-up documentation for reporting progress towards meeting service and outcome objectives.
B. Fiscal Compliance and Contract Monitoring: Fiscal monitoring shall include review of the Grantee's organizational budget, the general ledger, quarterly balance sheet, cost allocation procedures and plan, State and Federal tax forms, audited financial statement, fiscal and accounting policies, supporting documentation for selected invoices, cash receipts and disbursement journals. The compliance monitoring shall include review of Personnel Manual, Emergency Operations Plan, Compliance with the Americans with Disabilities Act, subcontracts, and memorandums of understanding.
(See Corrected Attachment 1, 20250618)
Attachment 1
EXHIBIT B-2
AMENDED COMPENSATION
CITY OF SUNNYVALE HOUSING DIVISION
Exhibit B-2, BUDGET
Document Date 2/26/2025
Contract Term Begin Date End Date
Duration
(Years)
Term of SO and DoW 9/1/2024 9/10/2025 2
Term of IWHPP 12/13/2024 4/15/2025 1
Term of Lib Hotel 2/26/2025 3/27/2025
Provider Name WeHOPE
Program 837010_Street Outreach and Essential
Contract Action Amendment
Effective Date 2/26/2025
Budget Name Street Outreach and Essential Homeless
Funding: Current
Total Budget for Street Outreac $ 1,090,972.80
Contingency for IWHPP $ 12,197.36
Total Not-To-Exceed Amount $ 1,103,170.16
EXPENDITURES
Year 1
Current Change New
Salaries & Benefits $
501,920.0
0 $
24,797.
00 $
526,717.
00 Operating Expense $ 380,595.80 $
84,480.
00 $
465,075.
80 Subtotal $
882,515.8
0 $
109,277
.00
$
991,792.
80 Indirect Percentage 10.00
% 10.00% 10.00%
Indirect Cost (Line 22 X Line 23) $
88,252.
00 $
10,928.
00 $
99,180.
00 Other Expenses (Not subject to indirect %) $ 12,197.36 $ 12,197.
36 Capital Expenditure $ -
TOTAL EXPENDITURES (Subtotal + Indirect Cost) $ 982,965.16 $ 120,205.00
$ 1,103,170.16
CITY OF SUNNYVALE REVENUES
General Fund $ 803,554.1 $ 803,554.
(See Corrected Attachment 1, 20250618)
Attachment 1
6 16
TOTAL CITY OF SUNNYVALE REVENUES $
803,554.1
6 $
803,554.
16 OTHER REVENUES (Non-CITY Revenues)
$ -
PLHA 2020 Funds $
179,411.0
0 $
179,411.
00 PLHA 2021 Funds $
120,205
.00
$
120,205.
00 TOTAL OTHER REVENUES $
179,411.0
0 $
120,205
.00
$
299,616.
00 TOTAL CITY OF SUNNYVALE + OTHER
REVENUES
$
982,965.1
6 $
120,205
.00
$
1,103,170
.16
(See Corrected Attachment 1, 20250618)
Attachment 1
CITY OF SUNNYVALE HOUSING
DIVISION
SALARY & BENEFIT
DETAIL
Document Date 2/26/2025
Provider Name WeHOPE
Program Temporary Hotel Program
Expansion
Budget Name Street Outreach and Essential
Homeless Services
POSITION TITLE
Year 1
Agenc
y
Totals
For City
Funded
Program
Total
Annu
al
Full
Time
Salar
y (for
1.00 FTE)
Pos
itio
n
FT
E
%
FTE
fund
ed
by
this
bud
get
Adjuste
d
Budgete
d FTE
Budgeted
Salary
Residential Service Coordinator(s) $
7,20
0 2.8
0 100
%
2.80 $ 20,160
0.00 $ -
0.00 $ -
TOTAL SALARIES $ 20,160
TOTAL
FTE
2.80 FRING
E
BENEF
IT
RATE
23.00%
EMPLOYEE
FRING
E
BENEFI
TS
$4,637.00
TOTA
L
SALARIE
S &
BENEFITS
$ 24,797
(See Corrected Attachment 1, 20250618)
Attachment 1
CITY OF SUNNYVALE HOUSING
DIVISION
OPERATING DETAIL
Document Date 2/26/2025
Provider Name WeHOPE
Program Temporary Hotel Program Expansion
Budget Name Street Outreach and Essential
Homeless
Services
OPERATING EXPENSES
Year 1
Budgeted Expense
Rental of Property $ 61,560
Staff Room $ 3,420
Repairs/Incidentals $ 4,500
Food $ 15,000
TOTAL OPERATING EXPENSES $ 84,480
(See Corrected Attachment 1, 20250618)
Attachment 1
(See Corrected Attachment 1, 20250618)
Attachment 1
CITY OF SUNNYVALE HOUSING
DIVISION
SALARY & BENEFIT
DETAIL
Provid
er
WeHOPE
Progra
m
Inclement Weather Hotel Pilot Program
(IWHPP)
Budget
N
837010 _Street Outreach and Mobile
Hygiene
POSITION TITLE
Year 1
Agency Totals For City
Funded
Program
5 Months
IWHPP
Annual
Full Time
Salary
(for 1.00
FTE)
Positio
n
FTE
%
FTE
funde
d by
this
budg
et
Adjuste
d
Budget
e d
FTE
Budgeted
Salary
Residential Service Coordinator(s) $
4,800.00
3.0 0
100
%
3.00 $
14,400.00
0.00 $ -
0.00 $ -
TOTAL
SALARIES
$
14,400.00
TOTAL
FTE
3.00 FRINGE BENEFIT
RATE
23.00 %
EMPLOYEE FRINGE
BENEFITS
$
3,312.0
0 $
17,712.00
TOTAL SALARIES &
BENEFITS
(See Corrected Attachment 1, 20250618)
Attachment 1
CITY OIF SUINNYVALE HOUSIING DIVISIOIN OPEIRATING
DETAIL
Provider Name WeHOPE
P 1rogram Inclement Weather Hotel Program (IWHPP)
Budget Name 837010 Street Outreach and Mobile Hygiene Servic
OPERATING EXPENSES ,
Year 1
01/01/2025-
08/31/2025
New
Budgeted Expense
Budgeted
Expense
Rental of Property $ 27,028.00 $ 27,028.00
Staff Room $ 2,702.80 $ 2,702.80
Food $ 8,000.00 $. 8,000.00
$ -
$ -
$ -
$ -
Consultants
$ -
TOTAL OPERA TING EXPENSES $ 37,730.80 $ 37,730.80
I
OTHER EXPENSES {not subject to indirect cost%}
$ -
$ -
$ -
$ -
Subcontractors
$ -
Subcontractor indirect (First $25k only) $ - $ -
TOTAL OTHER EXP ENSES $ - $ -
CAPITAL EXPENSES
$ -
TOTAL CAPITAL EXPENSES $ - $ -
City of Sunnyvale #3
(See Corrected Attachment 1, 20250618)
Attachment 1
BUDGET NARRATIVE-IWHP Fiscal Year
837010 _Street
Outreach FY24-25
Salaries & Benefits
Adjusted Budgeted
Budge
te d
Salary
Justification
Calculation
Emplo
ye e
Name
FTE
Residential Service
Coordinator
#N/A #N/A 3 FTE
position to
ensure that
communicat
ion,
logistical
and facility
needs are
met for the
overnight
warming
location
site
$30hrly x
8hrs x 20
days * 3
FTE
= $14,400
TBD
#N/A #N/A
#N/A #N/A
#N/A #N/A
TOTAL #N/A #N/A
Employee Fringe
Benefits
#N/A
Includes
FICA,
SSUI,
Workers
Compensati
on and
Medical
calculated
at 23% of
total
salaries.
Salaries & Benefits
Total
#N/A
Operating Expenses
Budge
te d
Expense
Justification
Calculation
(See Corrected Attachment 1, 20250618)
Attachment 1
Rental of Property #N/A Cost to
provide ten
hotel rooms
for
immediate
sheltering
for the
unhoused
$135.14
per/rm x 20
ngts x 10
rms
= 27,028
Staff Room #N/A Cost to
provide
one staff
room
$135.14
per/rm x 20
ngts x 1 rm
= 2,702.80
Food #N/A Cost to
provide
(2) meals
$20pp x 20
ngts x
20 ppl =
8,000
#N/A
#N/A
#N/A
#N/A
#N/A
#N/A
#N/A
TOTAL OPERATING EXPENSES #N/A
Indirect Cost #N/A #N/A
(See Corrected Attachment 1, 20250618)
Attachment 1
CITY OF SUNNYVALE HOUSING DIVISION
SALARY & BENEFIT DETAIL
Document Date 2/26/2025
Provider Name WeHOPE
Program 837010_Street Outreach and Essential Hom
Budget Name treet Outreach and Essential Homeless Sv
(See Corrected Attachment 1, 20250618)
Attachment 1
CITY OF SUNNYVALE HOUSING
DIVISION OPERATING DETAIL
Document Date 2/26/2025
Provider Name WeHOPE
Program 837010_Street Outreach and Essential
Homeles
Contract Number
Budget Name Street Outreach and Essential
Homeless Svc
OPERATING EXPENSES
Year 1
Budget
ed
Expen
se
Change
Budget
ed
Expen
se
Rental of Property $ 200,00
0 $ - $ 200,0
00 Utilities(Elec, Water, Gas, Phone,
Scavenger)
$ - $ -
Office Supplies, Postage $ - $ -
Building Maintenance Supplies and
Repair
$
20,00
0 $ - $
20,00
0 Printing and Reproduction $ - $ -
Insurance $ 2,500
$ - $ 2,500
Staff Training $
1,70
0 $ - $
1,70
0 Staff Travel-(Local & Out of Town) $
2,500
$ - $
2,500
Rental of Equipment $ 9,600
$ - $ 9,600
IT Communication Operations, Support/Mainten $ 7,500
$ - $ 7,500
Program Supplies $
3,500
$ - $
3,500
Client Assistance $
11,80
0 $ - $
11,80
0 $ -
$ -
Consultants
$ -
TOTAL OPERATING EXPENSES $ $ - $
(See Corrected Attachment 1, 20250618)
Attachment 1
259,10
0 259,10
0 OTHER EXPENSES (not subject to indirect cost %)
Subcontractors
$ -
Subcontractor indirect (First $25k
only)
TOTAL OTHER EXPENSES
CAPITAL EXPENSES
TOTAL CAPITAL EXPENSES
City of Sunnyvale #3
(See Corrected Attachment 1, 20250618)
Attachment 1
BUDGET NARRATIVE
Fiscal
Year
Street
Outreach
and
Essential
Homeless Svc
FY24-25
<- Select
from the
drop-
down list
the fiscal
year in
which
Salaries & Benefits
Adjusted Budgeted
Justification
Calculation
Empl
oye
e
Nam
e
Bud
get
e d
FT
E
Salary Outreach
Workers
#N/
A
#N/A Identifies
and builds
relationship
s with
unsheltered
homeless
neighbors
through
direct street
outreach
activities.
Provides
advocacy
and assists
in
connecting
individuals
$24.00
x
2080hrs
=
$49,920
TBD
Outreach
Workers
#N/
A
#N/A Identifies
and builds
relationships
with
unsheltered
homeless
neighbors
through
direct street
outreach
activities.
Provides
advocacy
and assists
$24.00
x
2080hrs
=
$49,920
TBD
Case
Manager
#N/
A
#N/A Serves as
the primary
point of
contact for
clients,
responsible
for creating
strategies to
engage with
individuals
and families
on the
streets and
developing
a path to
housing.
Annual
Salary:
60,320
$29.00
x
2080hrs
=
$60,320
TBD
Case
Manager
#N/
A
#N/A Serves as
the primary
point of
contact for
clients,
responsible
for creating
strategies to
engage with
individuals
and families
on the
streets and
developing
a path to
housing.
Annual
Salary:
60,320
$29.00
x
2080hrs
=
$60,320
TBD
Lead Case
Manager
0.10 $ - The Lead
Case
Manager will
devote 10%
effort to
oversee and
support the
Case
Managemen
t team to
ensure
services
meet Rapid
Rehousing,
Housing
Navigation,
and HMIS
data needs.
Annual
Salary
$72,800
$35.00
x 208hrs
=
$7,280
Clyde
Virges
Housing
Navigator
0.50 $ - Collaborate
with
prospective
property
owners and
managers
to promote
housing
opportunitie
s for
clients;
Assist
clients with
locating
housing,
acquiring
$27.00
x
1040hrs
=
$28,080
TBD
Program
Director
0.10 $ - Oversees
the
program
and will
spend 10%
of their time
supervising
and hiring
staff;
progam
$72.12
x 208hrs
=
$15,001
Alicia
Garcia
TOTAL #N/
A
#N/A
Employee
Fringe
Benefits
#N/A
Includes
FICA, SSUI,
Workers
Compensati
on and
Medical
Salaries &
Benefits Total
#N/A
(See Corrected Attachment 1, 20250618)
Attachment 1
Operating Expenses
Budgeted
Justification
Calculation Expense
Rental of Property #N/A Cost to provide
five hotel rooms
for immediate
sheltering for the
unhoused
$104per
night x 365
nights x 5
rms. Addl
5% cost
increases
Utilities(Elec, Water,
Gas, Phone,
#N/A
Office Supplies,
Postage
#N/A
Building Maintenance
Supplies and Repair
#N/A Cost to repair
and replace
damaged
equipment; 10%
of
rental expense
$200,000
x .1 =
$20,000
Printing and
Reproduction
#N/A
Insurance #N/A Cost to provide
insurance
coverage for
rental property
$208 x 12
mths =
$2,500
Staff Training #N/A Bi-Weekly
Case
management
training
(1hr);
$72.12 x
~24 weeks
=
$1,700
Staff Travel-(Local &
Out of Town)
#N/A Fuel cost based
on
$52 per mth per
FT FTE
$52 x 4 x
12 =
$2,500
Rental of Equipment #N/A Cost of
transportation
rental for
outreach
workers
$800
per/mth x
12 =
$9,600
IT Communication
Operations,
Support/Maintenance
#N/A Cell phone
(4@45
per/mth),
hardware/lapto
p (3@$700),
field tech
($36per/mth),
$184x12=$
220
8;$700x3=$
210
0;$36x12=$
432
;
(See Corrected Attachment 1, 20250618)
Attachment 1
and IT support
(3%)
$230x12=$
276 0
Program Supplies #N/A Supplies based
$62 per month
avg per FTE
$62 x 4.7 x
12 =
$3,500
Client Assistance #N/A Clothing,
food,
transportatio
n for clients;
~300pp
annually ($40pp avg)
$40 * 300
=
$11,800
#N/A
Consultants #N/A
#N/A
TOTAL OPERATING EXPENSES #N/A
Indirect Cost #N/A #N/A
#N/A
Other Expenses (not
subject
to indirect cost %)
Amount
Justification
Calculation
Subcontractor indirect
(First $25k
#N/A
TOTAL OTHER
EXPENSES
#N/A
CAPITAL EXPENSES Amount Justification Calculation
TOTAL CAPITAL
EXPENSES
(See Corrected Attachment 1, 20250618)
Attachment 1
CITY OF SUNNYVALE HOUSING
DIVISION
SALARY &
BENEFIT DETAIL
Document Date 2/26/2025
Provider Name WeHOPE
Program Dignity on Wheels Mobile Hygiene Services
Budget Name DOW MOBILE HYGIENE
SERVICES
POSITION TITLE
Year 1
Agency Totals For HSH Funded
Program
12/13/202
4 -
12/12/2025
Annual
Full
Time
Salary
(for 1.00
FTE)
Positio
n
FTE
% FTE
funded
by this
budget
Adjust
ed
Budget
ed
FTE
Budgeted
Salary
DOW Driver $
64,48
0 1.00 100% 1.00 $
64,4
80 DOW Intake
Specialist
$
43,68
0 1.00 100% 1.00 $
43,6
80 Program
Coordinator
$
68,64
0 0.10 100% 0.10 $
6,8
64 Data Analyst $
52,00
0 0.15 100% 0.15 $
7,8
00 . 0.00 $ -
TOTAL
SALARIES
$
122,8
24 TOTAL FTE 2.25
FRINGE
BENEFIT RATE
23.0 0%
EMPLOYEE FRINGE
BENEFITS
$
28,250
.00
TOTAL SALARIES &
BENEFITS
$
151,0
74 (See Corrected Attachment 1, 20250618)
Attachment 1
CITY OF SUNNYVALE HOUSING
DIVISION
OPERATING DETAIL
Document Date 2/26/2025
Provider Name WeHOPE
Program Dignity on Wheels Mobile Hygience Services
Contract ID 837010
Budget Name Street Outreach and Essential Homeless
Svc
Year 1
OPERATING EXPENSES Budgeted Expense
Rental of Property $ 2,600
Utilities(Elec, Water, Gas, Phone, Scavenger) $ 3,120
Office Supplies, Postage
Building Maintenance Supplies and Repair $ 13,520
Printing and Reproduction
Insurance $ 5,200
Staff Training
Staff Travel-(Local & Out of Town)
Rental of Equipment
Laundry & Supplies $ 31,980
Fuel/Propane $ 23,445
Comm/Field Tech $ 3,900
Consultants
TOTAL OPERATING EXPENSES $ 83,765
TOTAL CAPITAL EXPENSES $ -
City of Sunnyvale #3
(See Corrected Attachment 1, 20250618)
Attachment 1
Contract Year 1
FY Begin Date
12/13/20
24 FY End Date
12/12/20
25 Document Date
2/26/20
25 Extension Year 0
Indirect Rate 10%
(See Corrected Attachment 1, 20250618)
Attachment 1
(See Corrected Attachment 1, 20250618)
Attachment 1
Other Expenses (not subject to
indirect cost %)
Amoun
t
Justification
Calculation
Subcontractor indirect (First $25k only) #N/A
TOTAL OTHER EXPENSES #REF!
CAPITAL EXPENSES
Amoun
t
Justification Calculation
TOTAL CAPITAL EXPENSES #REF!
Admin Cost (HUD Agreements
Only)
Amoun
t
Description Calculation
TOTAL ADMIN EXPENSES $ -
Allowable Admin Cost #N/A
Difference #N/A
* Note: Per HUD CoC requirements, Administrative budgets may only be spent on specific HUD-authorized Eligible Costs, which include:
Category Description Examples Notes
1) General Management, Oversight, and
Coordination
(i) Salaries, wages, and related costs of the
recipient‘s staff, the staff of subrecipients, or other staff engaged in program administration, including
staff who:
In charging costs to this
category, the
recipient may
include the
entire salary,
wages, and
related costs
allocable to
the program of
each person
whose primary
responsibilitie
s with regard
to the program
involve
program
administration
assignments, or
the pro rata
share of the
salary, wages,
and related
costs of each
person whose
job includes
A) Prepare and update program budgets and schedules;
B) Develop systems for assuring compliance with program requirements; C) Develop agreements with subrecipients and
contractors to carry out program
activities;
D) Monitor program activities for progress and
compliance with program
requirements;
E) Prepare reports and other documents directly
related to the program for
submission to HUD;
F) Coordinate the resolution of audit and monitoring findings; G) Evaluate program results against stated objectives; or H) Manage or supervise persons whose primary
responsibilities with regard
to the program include these administrative tasks.
(See Corrected Attachment 1, 20250618)
Attachment 1
any program
administration
assignments.
The recipient
may use only
one of these
methods
(ii) Travel costs incurred for monitoring of subrecipients; (iii) Administrative Services performed under third-party contracts or agreements
(iv) Other costs for goods and services required for
administration of the program
2) Training on Continuum of Care
Requirements
Costs of providing training on Continuum of Care
requirements and attending HUD
sponsored Continuum of Care trainings.
3) Environmental Review Costs of carrying out the environmental review responsibilities under § 578.31.
For more information on Eligible Administrative Costs, see Section 578.59 (page 87) of the CoC Program Interim Rule, 24 CFR:
https://www.hudexchange.info/resources/documents/CoCProgramInterimRule_FormattedVersion.pdf
(See Corrected Attachment 1, 20250618)