CITY OF SUNNYVALE RECORDS RETENTION SCHEDULE
DRAFT Updates: July 1, 2025
CATEGORIES / RECORD SERIES RETENTION
PERIOD(S)
VITAL
(Y=Yes)
DoR
(Owner) DESCRIPTOR / EXAMPLE CITATION
FORMER
RECORD
SERIES #
SEE LEGEND
100 GENERAL ADMINISTRATION
101 OFFICE ADMINISTRATION AND
MANAGEMENT
101 -02.1 Agendas: Misc CU+4 Originating
Department
Agendas for Child Care Advisory Board (CCAB) agenda and packets; Community Advisory Committee (CAC); Staff Advisory Committees; ELT strategic planning; School Districts; updates with City Manager; ad hoc committees; staff meetings.
GC 34090 ADMIN087.1
101 -02.2 Agendas: Staff Meetings CU+2 Originating
Department
City staff meetings. GC 34090 N/A
101 -08.1 Minutes: Misc CU+4 Originating
Department
Minutes of miscellaneous committees, Staff Advisory
Committees, staff meetings
, etc.
GC 34090 ADMIN101.1
101 -08.2 Minutes: Staff Meetings CU+2 Originating
Department
City staff meetings. GC 34090 N/A
101 -18 Delegation of Authority S+2 Originating
Department
Delegation of authority to sign agreements, order of
succession, etc.
GC 34090 N/A
200 COMMUNITY DEVELOPMENT
202 BUILDING
202 -05 Blueprints and Specifications CL+2
P
CDD Submitted by contractors with applications for building permits and for Certificates of Occupancy.
GC 34090(d) DEV030
600 CITY MANAGER ADMINISTRATION,
LEGISLATIVE AND LEGAL
601 CITY MANAGER ADMINISTRATION
601 -01 Reports: City Manager CU+5
CU+2
OCM City Manager Bi-Weekly Reports (Update Sunnyvale). GC 34090 ADMIN048.1 601 -02 Brochures, Publications, Newsletter,
Bulletins
CU+2 OCM Examples: Harbinger/Sun Times, Quarterly Report/Horizon, Council One Sheet, Insights, etc.
GC 34090 ADMIN120.1,
ADMIN120.2
700 PUBLIC SAFETY
704 HAZARDOUS MATERIALS
704 -08 California Accidental Release Prevention
Program (CalARP)
PY D P S Risk Management Plans; Closure/Deregistration Received; Miscellaneous, support documentation for Completeness
review (including checklist, notification letters, public notice) Documents re: storage.
GC34090(a) PS026
705 LAW ENFORCEMENT
ADMINISTRATION
705 -09.1 Internal Affairs Administrative Investigative Files
CL+15
CL+6
Y DPS PC832.5, EVC1040, GC12946,
PC801.5; 803(c)VC2547
PS037
705 -09.2 Internal Affairs Administrative Investigative Files - involve a sustained finding of
misconduct
CL+15 Y DPS
SEE LEGEND
Attachment 2
CITY OF SUNNYVALE RECORDS RETENTION SCHEDULE
DRAFT Updates: July 1, 2025
CATEGORIES / RECORD SERIES RETENTION
PERIOD(S)
VITAL
(Y=Yes)
DoR
(Owner) DESCRIPTOR / EXAMPLE CITATION
FORMER
RECORD
SERIES #
SEE LEGENDSEE LEGEND
705 -10 Internal Affairs: Administrative
Investigative Files of Officer-involved
Shooting Where a DPS Member is a
Subject of a Criminal Investigation - Not
Resulting in a Criminal Conviction.
CL+15 Y DPS PC832.5, EVC1040, GC12946,
PC801.5; 803(c)VC2547
N/A
705 -11 Internal Affairs: Administrative
Investigative Files Where a DPS Member
is a Subject of a Criminal Investigation -
Not Resulting in a Criminal Conviction
CL+15 Y DPS PC832.5, EVC1040, GC12946,
PC801.5; 803(c)VC2547
N/A
705 -12 Internal Affairs: Administrative
Investigative Files Where a DPS Member
is a Subject of a Criminal Investigation or
Officer Involved Shooting - Resulting in a
Criminal Conviction
CL+15 Y DPS PC832.5, EVC1040, GC12946,
PC801.5; 803(c)VC2547
N/A
Attachment 2