Goods
$1 - $5,000* ✓ Purchasing Card or Purchase Order. None
$5,001 - $10,000 ✓ Field Purchase Order. None
$10,001 - $50,000 ✓ Purchase Requisition Submitted, Purchase Order or Purchase Agreement Issued. One Quote
$50,001 - $100,000 ✓
Purchase Requisition Submitted, Formal contract for
services signed at 100K, Purchase Order or Purchase
Agreement Issued.
Three Written Quotes or justification of
exemption, or Solicited Request for Quotations,
Prepared by Purchasing
$100,001-$250,000 ✓
Purchase Requisition Submitted, Formal contract for
services, Purchase Order or Purchase Agreement
Issued.
Invitation for Bids or Request for Proposals
Prepared by Purchasing, Public Bid Opening,
Awarded by the City Manager
Over $250,000 ✓
Purchase Requisition Submitted, RTC prepared for
Council, Formal Contract signed, Purchase Order or
Purchase Agreement issued.
Invitation for Bids or Request for Proposals
Prepared by Purchasing, Public Bid Opening
Awarded by the Council
✓
✓
Off Site
On Site
PURCHASING PROCESS SUMMARY FOR GOODS AND SERVICES (CH 4, ART. 3) – ATTACHMENT A
PURCHASING PROCESS SUMMARY FOR GOODS AND SERVICES
Purchase Amount For Purchases of Purchasing Process Competitive Bid/Proposal Requirements Services
Inspects goods delivered and services
performed
Report to Purchasing all surplus property
for disposal
Rev. 4/2025
✓
*Purchases with a P-Card can be up to the Cardholders transaction limit.
END-USER RESPONSIBILITIES:
Identify procurement needs and
availability of funding
Submit specifications for required goods
and services
✓
25-0416 Corrected Attachment 1 (posted 20250909)