City of Sunnyvale
Meeting Minutes
City Council
5:00 PM Online and Council Chambers, City Hall,
456 W. Olive Ave., Sunnyvale, CA 94086
Tuesday, October 21, 2025
Special Meeting: Closed Session-5 PM | Regular Meeting-7 PM | Industrial Development Authority Regular Meeting-7 PM | Joint Meeting City Council & Sunnyvale Financing Authority-7 PM
5 P.M. SPECIAL COUNCIL MEETING (Closed Session)
Call to Order
Vice Mayor Sell called the meeting to order at 5:00 p.m.
Roll Call
Mayor Larry Klein
Vice Mayor Linda Sell
Councilmember Richard Mehlinger
Councilmember Murali Srinivasan
Councilmember Charlsie Chang
Present: 5 -
Councilmember Alysa Cisneros
Councilmember Eileen Le
Absent: 2 -
Councilmembers Cisneros and Le’s absences are excused.
Public Comment
Public Comment opened at 5:02 p.m.
No speakers.
Public Comment closed at 5:02 p.m.
Convene to Closed Session
Council convened to Closed Session in the Council Conference Room at 5:03 p.m.
A 25-0844 Closed Session Held Pursuant to California Government Code Section 54956.9:
CONFERENCE WITH LEGAL COUNSEL-PENDING
LITIGATION
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(Paragraph (1) of Subdivision (d) of Section 54956.9)
Name of Case: Toy v. City of Sunnyvale (Workers
Compensation Appeal Board Case No. ADJ16210790)
B 25-0703 Closed Session Held Pursuant to California Government Code Sections
54957 and 54957.6:
PUBLIC EMPLOYEE PERFORMANCE EVALUATION &
COMPENSATION
Title: City Manager
C 25-0432 Closed Session Held Pursuant to California Government Code Section 54957:
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Attorney
Adjourn Special Meeting
Vice Mayor Sell adjourned the meeting at 6:37 p.m.
7 P.M. COUNCIL MEETING
CALL TO ORDER
Mayor Klein called the meeting to order at 7:00 p.m.
SALUTE TO THE FLAG
Mayor Klein led the salute to the United States flag.
ROLL CALL
Mayor Larry Klein
Vice Mayor Linda Sell
Councilmember Richard Mehlinger
Councilmember Murali Srinivasan
Councilmember Charlsie Chang
Present: 5 -
Councilmember Alysa Cisneros
Councilmember Eileen Le
Absent: 2 -
Councilmembers Cisneros and Le’s absences are excused.
CLOSED SESSION REPORT
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Vice Mayor Sell reported that Council met in Closed Session Held Pursuant to California Government Code Section 54956.9: CONFERENCE WITH LEGAL COUNSEL PENDING LITIGATION (Paragraph (1) of Subdivision (d) of Section 54956.9) Name of Case: Toy v. City of Sunnyvale (Workers Compensation Appeal Board Case No. ADJ16210790); nothing to report.
Vice Mayor Sell reported that Council met in Closed Session Held Pursuant to California Government Code Sections 54957 and 54957.6: PUBLIC EMPLOYEE PERFORMANCE EVALUATION & COMPENSATION Title: City Manager; nothing to report.
Vice Mayor Sell reported that Council met in Closed Session Held Pursuant to California Government Code Section 54957: PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: City Attorney; nothing to report.
Vice Mayor Sell reported that Council met in Closed Session on October 14, 2025, Held Pursuant to California Government Code Section 54956.8: CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: 295 S. Mathilda Avenue Agency Negotiator: Tim Kirby, City Manager Negotiating Parties: MidPen Housing Corporation Under Negotiation: Price and Terms of Payment (Lease); nothing to report.
SPECIAL ORDER OF THE DAY
D 25-0490 Filipino American History Month
Mayor Klein spoke in honor of Filipino American History Month.
E 25-0570 Hindu American Heritage Month
Mayor Klein spoke in honor of Hindu American Heritage Month.
Narendra Pathak, Santa Clara County Human Relations Commissioner, spoke in recognition of Hindu American Heritage Month.
F 25-0491 National Friends of the Library Week
Mayor Klein spoke in honor of National Friends of the Library Week.
Library and Recreation Services Deputy Director – Library Services Garrett Kuramoto spoke in recognition of National Friends of the Library Week.
ORAL COMMUNICATIONS
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Councilmember Srinivasan announced the Frunk-or-Treat and Sustainability Speaker Series events, and details of the current Board and Commission Recruitment.
Susan Bremond, Sunnyvale Safe Streets, provided a presentation in support of Option 1 buffered bicycle lanes for the Hollenbeck Bike Lane Study.
Brenna Hall, Sunnyvale Safe Streets, continued the presentation.
Stephen Meier spoke to the Active Transportation Plan and support for Option 1 for the Hollenbeck Bike Lane Study.
Jonathan Blum voiced a response to public comments made during Oral Communications at the September 30, 2025, Council Meeting regarding parking along Hollenbeck Avenue.
Janice Heredia spoke to their former employment with and civil complaint against the City of Sunnyvale.
Zachary Kaufman announced the Sunnyvale Halloween Pet Parade.
Sharlene Liu, Sunnyvale Safe Streets, shared a presentation in support of Option 1 for the Hollenbeck Bike Lane Study.
CONSENT CALENDAR
Public Comment opened at 7:48 p.m.
No speakers.
Public Comment closed at 7:48 p.m.
MOTION: Vice Mayor Sell moved and Councilmember Mehlinger seconded the motion to approve agenda items 1.A through 1.I.
The motion carried with the following vote:
Yes: Mayor Klein
Vice Mayor Sell
Councilmember Mehlinger
Councilmember Srinivasan
Councilmember Chang
5 -
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No: 0
Absent: Councilmember Cisneros
Councilmember Le
2 -
1.A 25-0938 Approve City Council Meeting Minutes of September 30, 2025 Approve the City Council Meeting Minutes of September 30, 2025 as submitted.
1.B 25-0335 Approve the List(s) of Claims and Bills Approved for Payment by the City Manager
Approve the list(s) of claims and bills.
1.C 25-0895 Approve Budget Modification No. 8 to Appropriate $100,000 of Silicon Valley Clean Energy (SVCE) Engagement Track Funds for Electrification Engagement and Ratify the Executed Grant Agreement
Approve Budget Modification No. 8 to appropriate $100,000 of Silicon Valley Clean Energy Engagement Track funds for electrification engagement and ratify the executed grant agreement in Attachment 2 to the report.
1.D 25-0913 Amend an Existing Consultant Services Agreement with Strategic Economics, Inc. for an Inclusionary Housing
Feasibility Study for a New Not-to-Exceed Amount of $361,090 and to Extend the Agreement Through December 31, 2026
(F26-097) and Approve Budget Modification No. 4 in the
Amount of $136,090
Take the following actions:
- Approve an amendment to the Consultant Services Agreement with Strategic Economics, Inc., increasing the contract by $136,090 for a new not-to-exceed total of $361,090 and extending the agreement term through December 31, 2026; - Authorize the City Manager to execute the amendment when all necessary conditions have been met; and
- Authorize the City Manager to increase compensation subject to budget availability through December 31, 2026, providing pricing and services remain acceptable to the City.
1.E 25-0963 Award of Contract in the Amount of $645,791.50 to Columbia Electric, Inc. for Pedestrian Signal Improvements on Various Locations 2024 and Finding of California Environmental
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Quality Act (CEQA) Categorical Exemption Pursuant to CEQA Guidelines Section 15301(c) (PW25-09)
Take the following actions:
- Award a contract in substantially the same form as Attachment 2 to the report in the amount of $645,791.50 to Columbia Electric, Inc. of Hayward, CA; - Approve a 10% construction contingency in the amount of $64,579; - Authorize the City Manager to execute the contract when all necessary conditions have been met; and
- Make a finding of a categorical exemption from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(c), which applies to the operation, repairs, maintenance, and minor alterations of existing facilities, involving negligible or no expansion of the existing or former use.
1.F 25-0907 Award Contract in the Amount of $647,414 to Earl Adams Tile-Coping + Plastering, Inc., dba Adams Pool Solutions, for Columbia Middle School Swimming Pool Infrastructure, Make Finding of California Environmental Quality Act (CEQA)
Categorical Exemption Pursuant to CEQA Guidelines Section 15301(a), and Approve Budget Modification No. 6 in the
Amount of $180,652 (PW25-11)
Take the following actions:
- Award a contract in substantially the same form as Attachment 2 to the report in the amount of $647,414 to Earl Adams Tile-Coping + Plastering, Inc., dba Adams Pool Solutions, of Pleasanton;
- Make a finding of categorical exemption from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(a); - Authorize the City Manager to execute the contract when all necessary conditions have been met;
- Approve a 10% contingency in the amount of $64,741.40; and - Approve Budget Modification No. 6 in the amount of $180,652.
1.G 25-0974 Adopt Two Resolutions: (1) Setting the Employer’s Contribution Under the Public Employees’ Medical and
Hospital Care Act (PEMHCA) for Management, Sunnyvale
Employees’ Association/International Federation of
Professional and Technical Engineers Local 21 (SEA/IFPTE Local 21), Confidential, and Service Employees International Union (SEIU) Employees and Annuitants (Retirees); and (2) Amending the City’s Salary Resolution to Reflect
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Representation by Service Employees International Union (SEIU) of Certain Casual/Temporary Positions and Modify the City’s Contribution to Medical Insurance for Management, SEA/IFPTE Local 21, and SEIU Employees
Adopt two Resolutions:
(1) Setting the Employer’s Contribution Under the Public Employees’ Medical and Hospital Care Act (PEMHCA) for Management, Sunnyvale Employees’ Association/International Federation of Professional and Technical Engineers Local 21 (SEA/IFPTE Local 21), Confidential, and Service Employees International Union (SEIU) Employees and Annuitants (Retirees); and
(2) Amending the City’s Salary Resolution to Reflect Representation by Service Employees International Union (SEIU) of Certain Casual/Temporary Positions and Modify the City’s Contribution to Medical Insurance for Management, SEA/IFPTE Local 21, and SEIU Employees.
1.H 25-0995 Adopt Ordinance No. 3247-25 to Amend Chapter 16.52 (Fire Code) of Title 16 (Buildings and Construction) of the
Sunnyvale Municipal Code to Adopt by Reference the 2025 California Fire Code with Local Amendments and Related
Findings
Adopt Ordinance No. 3247-25 to Amend Chapter 16.52 (Fire Code) of Title 16 (Buildings and Construction) of the Sunnyvale Municipal Code to Adopt by Reference the 2025 California Fire Code with Local Amendments and Related Findings.
1.I 25-0998 Adopt Ordinance No. 3248-25 to Amend Various Sections of Title 16 (Buildings and Construction) of the Sunnyvale
Municipal Code to Adopt by Reference the 2025 California Building Code, Plumbing Code, Electrical Code, Building Standards Administrative Code, Energy Code, Historical
Building Code, Existing Building Code, Wildland-Urban
Interface Code, and Green Building Standards Code, and the 2024 International Property Maintenance Code, with Local Amendments and Related Findings
Adopt Ordinance No. 3248-25 to Amend Various Sections of Title 16 (Buildings and Construction) of the Sunnyvale Municipal Code to Adopt by Reference the 2025 California Building Code, Plumbing Code, Electrical Code, Building Standards Administrative Code, Energy Code, Historical Building Code, Existing Building Code, Wildland-Urban Interface Code, and Green Building Standards Code, and the
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2024 International Property Maintenance Code, with Local Amendments and Related Findings.
PUBLIC HEARINGS/GENERAL BUSINESS
2 25-0569 Evaluate the City of Sunnyvale Study Issues Process (Study Issue OCM 24-02)
City Manager Tim Kirby; Jan Perkins, Raftelis and Senior Management Analyst Michelle Zahraie provided the staff report and presentation.
City Council took a recess at 9:20 p.m. and returned at 9:26 p.m. with Mayor Klein, Vice Mayor Sell, and Councilmembers Mehlinger, Srinivasan and Chang present.
Public Hearing opened at 9:29 p.m.
Martin Pyne shared their concerns regarding the transition and implementation of the new Council Priority Projects process.
Public Hearing closed at 9:32 p.m.
MOTION: Councilmember Mehlinger moved and Vice Mayor Sell seconded the motion to approve Alternatives 1, 2, 3, 4 and 5:
1. Receive and file the Raftelis Evaluation Report (Attachment 1);
2. Approve the Proposed Policy 7.1.7 Budget Proposal Process - Redline Version (Attachment 3 to the report);
3. Approve the Proposed Policy 7.2.19 Boards and Commissions - Clean Version (Attachment 4 to the report);
4. Approve the Proposed Policy 7.3.19 Council Meetings - Clean Version (Attachment 6 to the report); and
5. Approve the Proposed Policy 7.3.26 Study Issues Process - Clean Version (Attachment 8 to the report). and;
- Direct that Councilmembers and the City Manager have the option to add potential Council Priority Project Ideas to a tracked list throughout the year for reference during the Council Priory Projects process; a quorum of Councilmembers is required to co-sponsor any Councilmember sponsored Council Priority Project Idea to be put on the list.
FRIENDLY AMENDMENT: Councilmember Mehlinger offered a friendly amendment to remove the reference to the identification of Budget Proposals from Page 12, Attachment 5. Vice Mayor Sell accepted the friendly amendment.
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The motion as amended carried with the following vote:
Yes: Mayor Klein
Vice Mayor Sell
Councilmember Mehlinger
Councilmember Srinivasan
Councilmember Chang
5 -
No: 0
Absent: Councilmember Cisneros
Councilmember Le
2 -
3 25-0452 Approve The Design To Remove One Southbound Travel Lane And Install A Class IIB Buffered Bicycle Lane On
Southbound Mathilda Avenue Between Ahwanee
Avenue/Almanor Avenue And Maude Avenue, Find That The
Action Is Exempt From CEQA Pursuant To CEQA Guideline
Section 15301(c), And Direct Staff To Include The Proposed Improvements As A Future Unfunded Project
Transportation and Traffic Manager Angela Obeso provided the staff report and presentation.
Public Hearing opened at 10:16 p.m.
Daniel Karpelevitch voiced their support for installing the proposed buffered bicycle lane and questioned why this project was not completed during a recent street striping project.
Public Hearing closed at 10:19 p.m.
MOTION: Councilmember Mehlinger moved and Councilmember Srinivasan seconded the motion to approve Alternative 1: Approve the design to remove one southbound travel lane and install a Class IIB Buffered Bicycle Lane on southbound Mathilda Avenue between Ahwanee Avenue/Almanor Avenue and Maude Avenue, find that the action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline Section 15301(c), and direct staff to include the proposed improvements as a future unfunded project.
The motion carried with the following vote:
October 21, 2025City Council Meeting Minutes
Yes: Mayor Klein
Vice Mayor Sell
Councilmember Mehlinger
Councilmember Srinivasan
Councilmember Chang
5 -
No: 0
Absent: Councilmember Cisneros
Councilmember Le
2 -
ADJOURNMENT TO SUNNYVALE INDUSTRIAL DEVELOPMENT AUTHORITY
REGULAR MEETING
7 P.M. (OR SOON THEREAFTER) SUNNYVALE INDUSTRIAL DEVELOPMENT
AUTHORITY REGULAR MEETING
Call to Order
Authority Chair Klein called the Sunnyvale Industrial Development Authority meeting to order at 10:27 p.m.
Roll Call
Present: 5 - Authority Chair Larry Klein
Authority Vice Chair Linda Sell
Authority Member Richard Mehlinger
Authority Member Murali Srinivasan
Authority Member Charlsie Chang
Absent: 2 - Authority Member Alysa Cisneros
Authority Member Eileen Le
Authority Members Cisneros and Le’s absences are excused.
Oral Communications
None.
PUBLIC HEARINGS/GENERAL BUSINESS
4 25-0832 Adopt Resolution of the Sunnyvale Industrial Development Authority Providing for Certain Organizational Matters and Adopt Resolution of the Sunnyvale Industrial Development
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Authority Approving, Authorizing, and Directing the Execution of an Amended and Restated Joint Exercise of Powers
Agreement Creating the Sunnyvale Financing Authority
Finance Director Matt Paulin provided the staff report.
Public Hearing opened at 10:32 p.m.
No speakers.
Public Hearing closed at 10:32 p.m.
MOTION: Authority Vice Chair Sell moved and Authority Member Mehlinger seconded the motion to approve Alternatives 1 and 2:
1. Adopt a Resolution of the Sunnyvale Industrial Development Authority Providing for Certain Organizational Matters; and
2. Adopt a Resolution of the Sunnyvale Industrial Development Authority Approving, Authorizing and Directing the Execution of an Amended and Restated Joint Exercise of Powers Agreement Creating the Sunnyvale Financing Authority.
The motion carried with the following vote:
Yes: 5 - Authority Chair Klein
Authority Vice Chair Sell
Authority Member Mehlinger
Authority Member Srinivasan
Authority Member Chang
No: 0
Absent: 2 - Authority Member Cisneros
Authority Member Le
ADJOURN SUNNYVALE INDUSTRIAL DEVELOPMENT AUTHORITY MEETING Authority Chair Klein adjourned the meeting at 10:33 p.m.
ADJOURNMENT TO JOINT MEETING WITH THE SUNNYVALE FINANCING
AUTHORITY
7 P.M. (OR SOON THEREAFTER) JOINT MEETING OF CITY COUNCIL AND
SUNNYVALE FINANCING AUTHORITY
Call to Order
Authority Chair/Mayor Klein called the joint meeting of the City Council and
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Sunnyvale Financing Authority Meeting to order at 10:34 p.m.
Roll Call
Present: 5 - Authority Chair / Mayor Larry Klein
Authority Vice Chair / Vice Mayor Linda Sell
Authority Member / Councilmember Richard Mehlinger
Authority Member / Councilmember Murali Srinivasan
Authority Member / Councilmember Charlsie Chang
Absent: 2 - Authority Member / Councilmember Alysa Cisneros Authority Member / Councilmember Eileen Le
Authority Member/Councilmembers Cisneros and Le’s absences are excused.
Oral Communications
None.
Consent Calendar
Public Comment opened at 10:36 p.m.
No speakers.
Public Comment closed at 10:36 p.m.
MOTION: Authority Vice Chair Sell moved and Authority Member Srinivasan seconded the motion to approve agenda item 5.A.
The motion carried with the following vote:
Yes: 5 - Authority Chair Klein
Authority Vice Chair Sell
Authority Member Mehlinger
Authority Member Srinivasan
Authority Member Chang
No: 0
Absent: 2 - Authority Member Cisneros
Authority Member Le
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5.A 25-0947 Approve Sunnyvale Financing Authority Meeting Minutes of June 17, 2025
Approve the Sunnyvale Financing Authority Meeting Minutes of June 17, 2025 as submitted.
PUBLIC HEARINGS/GENERAL BUSINESS
6 25-0835 Adopt Resolutions to Authorize Issuance of Solid Waste Revenue Bonds to Finance SMaRT Station® Improvements
and Equipment in an Amount Not to Exceed $50 Million,
Including Financing and Closing Costs; Approve Financing Team, and Authorize the City Manager/Executive Director or the Finance Director/Treasurer to Execute all Related
Documents
Finance Director/Authority Treasurer Matt Paulin provided the staff report and presentation.
Public Hearing opened at 10:49 p.m.
Steve inquired how the issued revenue bonds will be repaid.
Public Hearing closed at 10:50 p.m.
City Council:
MOTION: Vice Mayor Sell moved and Councilmember Srinivasan seconded the motion to approve Alternative 1: Adopt a Resolution of the City Council of the City of Sunnyvale Approving Solid Waste Revenue Bonds Issued by the Sunnyvale Financing Authority in the Maximum Principal Amount of $50,000,000 to Finance SMaRT Station Improvements and Equipment, Approve an Installment Sale Agreement and Other Documents, Authorize Official Actions and Related Matters, and Approve the Financing Team.
The motion carried with the following vote:
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Yes: Mayor Klein
Vice Mayor Sell
Councilmember Mehlinger
Councilmember Srinivasan
Councilmember Chang
5 -
No: 0
Absent: Councilmember Cisneros
Councilmember Le
2 -
Sunnyvale Financing Authority:
MOTION: Vice Chair Sell moved and Authority Member Srinivasan seconded the motion to approve Alternative 1: Adopt a Resolution of the Board of Directors of the Sunnyvale Financing Authority Authorizing the Issuance and Sale of Solid Waste Revenue Bonds in the Maximum Principal Amount of $50,000,000 to Finance SMaRT Station Improvements and Equipment, Adopting a Debt Management Policy, and Approving Related Documents and Actions.
The motion carried with the following vote:
Yes: 5 - Authority Chair Klein
Authority Vice Chair Sell
Authority Member Mehlinger
Authority Member Srinivasan
Authority Member Chang
No: 0
Absent: 2 - Authority Member Cisneros
Authority Member Le
ADJOURN JOINT CITY COUNCIL AND SUNNYVALE FINANCING AUTHORITY
MEETING
Authority Chair/Mayor Klein adjourned the meeting at 10:57 p.m.
RECONVENE TO CITY COUNCIL MEETING
Mayor Klein reconvened the City Council meeting at 10:57 p.m.
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PUBLIC HEARINGS/GENERAL BUSINESS (continued)
7 25-0996 Provide Direction Regarding Amending the Employment Agreement Between the City of Sunnyvale and City Manager Tim Kirby to Increase the City Manager Salary and Allow Additional Paid Time Off Cashout
City Manager Tim Kirby recused themself from the agenda item as it pertains to their employment and compensation.
Human Resources Director Tina Murphy provided the staff report.
Public Hearing opened at 11:02 p.m.
Steve shared support for the three percent (3%) increase and Paid Time Off (PTO) cashout but disagreed with an additional one percent (1%) increase.
Public Hearing closed at 11:04 p.m.
MOTION: Vice Mayor Sell moved and Mayor Klein seconded the motion to approve Alternative 1: Authorize the Mayor to execute an Amendment to the Employment Agreement between the City of Sunnyvale and City Manager Tim Kirby in substantially the same form attached to (1) Increase City Manager Salary by one percent and (2) Allow a one-time additional cash out of 100 hours from the existing Paid Time Off (PTO) balance, effective October 26, 2025.
The motion carried with the following vote:
Yes: Mayor Klein
Vice Mayor Sell
Councilmember Mehlinger
Councilmember Srinivasan
Councilmember Chang
5 -
No: 0
Absent: Councilmember Cisneros
Councilmember Le
2 -
COUNCILMEMBERS REPORTS ON ACTIVITIES FROM INTERGOVERNMENTAL
COMMITTEE ASSIGNMENTS
None.
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NON-AGENDA ITEMS AND COMMENTS
-Council
Councilmember Mehlinger proposed a Council Priority Project Idea to be added to the tracked list: to establish a trap, neuter and release program for stray cats and budget an amount not to exceed $100,000 for the program. Co-sponsored by Mayor Klein, Vice Mayor Sell and Councilmember Srinivasan.
Councilmember Srinivasan reported on their attendance along with Councilmember Chang, City Manager Tim Kirby and Chief Information Officer Kathleen Boutté Foster at the League of California Cities annual summit.
Councilmember Srinivasan shared their experience attending the Department of Public Safety’s Pancake Breakfast.
Councilmember Chang spoke to the passing of Senate Bill 753 - Special business regulations: shopping carts.
-City Manager
City Manager Tim Kirby shared details of the Information Only Reports/Items and their experience attending the Department of Public Safety’s Pancake Breakfast event.
INFORMATION ONLY REPORTS/ITEMS
25-0939 Tentative Council Meeting Agenda Calendar
25-0940 Board/Commission Meeting Minutes
25-0941 New Study Issues and Budget Proposals Sponsored by Council
25-0945 Completion of Study Issue LRS 20-03 Assessment of Needs for Additional Outdoor Sports Programs and Facilities
25-0997 Quarter One Update for Year 1 of July 2025 - June 2027 Workplan and Dashboard Launch (Information Only)
25-0431 Council Advocacy Letters
ADJOURNMENT
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Mayor Klein adjourned the meeting at 11:13 p.m.