City Council
City of Sunnyvale
Notice and Agenda - Revised
Online and Council Chambers, City Hall,
456 W. Olive Ave., Sunnyvale, CA 94086
4:30 PMTuesday, October 28, 2025
Special Meeting: Closed Session - 4:30 PM | Regular Meeting - 7 PM | Joint Meeting with Successor Agency to the Redevelopment Agency - 7 PM Meeting online link: https://sunnyvale-ca-gov.zoom.us/j/96111580540 Public Participation and Access
View the end of the agenda for information on:
• Public participation options
• Language access and translation
• Accessibility/Americans with Disabilities Act (ADA) Notice • Legal notices
4:30 P.M. SPECIAL COUNCIL MEETING (Closed Session)
Call to Order
Call to Order in the Council Chambers (Open to the Public).
Roll Call
Public Comment
The public may provide comments regarding the Closed Session item(s). To address the Council, refer to the notice at the end of this agenda. Closed Sessions are not open to the public.
Convene to Closed Session
Convene to Closed Session in the Council Conference Room (Closed to the Public).
Closed Session Held Pursuant to Paragraph (1) of
Subdivision (d) of California Government Code Section
54956.9: CONFERENCE WITH LEGAL
COUNSEL-EXISTING LITIGATION Name of case: Esmeralda
Becerra Ochoa and Francisco Perez Mondragon, Individually and as Co-Successors-in-Interest to the Estate of Emmanuel Perez Becerra v. City of Sunnyvale, Kevin Lemos, U.S. District 25-0944A
October 28, 2025City Council Notice and Agenda - Revised Case, Northern District, Case No. 5:25-cv-00712
Closed Session Held Pursuant to California Government
Code Section 54957.6:
CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Tina Murphy, Director of Human Resources
Employee Organization: Public Safety Managers Association (PSMA) and
Communication Officers Association (COA)
25-0897B
Adjourn Special Meeting
7 P.M. COUNCIL MEETING
Pursuant to Council Policy 7.3.19, City Council will not begin consideration of any agenda item after 11:30 p.m. without a vote. Any item on the agenda that is continued shall be continued to a specific date. Any changes to the agenda will be communicated to the public.
CALL TO ORDER
Call to Order in the Council Chambers.
SALUTE TO THE FLAG
ROLL CALL
CLOSED SESSION REPORT
SPECIAL ORDER OF THE DAY
Domestic Violence Awareness Month25-0492C
ORAL COMMUNICATIONS
Prior to opening public comment on Oral Communications, the Mayor may determine it would be impractical to include remote public comment for the purpose of timeliness of the meeting or conducting an orderly meeting.
Oral Communications is the opportunity for the public to address the City Council on items not listed on the agenda and is limited to 15 minutes with a maximum of up to three minutes per speaker (one appearance per speaker). Note the Brown Act does not allow the Council to take action on an item not listed on the agenda.
To address the Council, refer to the notice at the end of this agenda.
October 28, 2025City Council Notice and Agenda - Revised
CONSENT CALENDAR
All matters listed on the consent calendar will be acted upon by one motion unless discussion is requested by a Councilmember or the public. To address the Council, refer to the notice at the end of this agenda.
Award of a Three-Year Contract in the Amount of $345,000 to Carl Warren & Company, LLC for Third-Party Claims
Administrator Services (F25-239)
25-09211.A
Recommendation: Take the following actions:
- Award a three-year contract in substantially the same form as Attachment 1 to the report in the amount not to exceed $345,000 to Carl Warren & Company, LLC;
- Authorize the City Manager to increase the not-to-exceed contract amount, subject to budget availability, if needed to cover additional investigations or claim case increases, at the rates set forth in the agreement;
- Authorize the City Manager to execute the contract when all necessary conditions have been met; and
- Delegate the authority to the City Manager to extend and fund the contract for two additional one-year periods at the rates set forth in the agreement, subject to budget availability and if services and pricing remain acceptable to the City.
Award a Two-Year Contract to Casey Printing in the Amount of $276,000 to Provide Recreation Activity Guide Printing, Labeling and Mailing Services
25-09801.B
Recommendation: Take the following actions:
- Approve a two-year contract with Casey Printing to provide Activity Guide printing, labeling, and mailing services in an amount not to exceed $276,000, which includes optional
services;
- Authorize the City Manager to execute the contract when all the necessary conditions have been met; and
- Authorize the City Manager to modify and renew the contract for two (2) additional one-year periods, subject to budget availability and provided pricing and quality of service remain acceptable to the City.
Authorize the Issuance of a Purchase Agreement with Escape Velocity Holdings DBA Trace3 for the Purchase and
Installation of Storage Servers and Five Years of Maintenance 25-09271.C
October 28, 2025City Council Notice and Agenda - Revised and Support (F26-069)
Recommendation: Take the following actions:
- Award a five-year purchase agreement to Escape Velocity Holdings, dba Trace3, in the amount of $449,775.74 for
hardware, installation, configuration services, and five years of maintenance and support, effective from the date of contract execution through five years thereafter;
- Authorize the City Manager to execute the agreement when all necessary conditions have been met;
- Authorize the City Manager to renew the agreement for up to two additional one-year periods contingent on available funding, continued need, and acceptable pricing and service levels; and
- Authorize the City Manager to increase the contract amount, during the term of the agreement (including any authorized renewal periods), up to the limits of available budget
appropriations.
Authorize an Amendment to the Memorandum of
Understanding Between City of Sunnyvale and City of
Mountain View Relating to the Operation of SMaRT Station® 25-10171.D
Recommendation: Take the following actions:
- Approve amendment of Memorandum of Understanding
between City of Sunnyvale and City of Mountain View relating to the Operation of SMaRT Station(r); and
- Authorize the City Manager to make administrative updates to Exhibits B and D of the Memorandum of Understanding, and to approve a new exhibit to add a debt service payment schedule.
STUDY SESSION
The public may provide comments regarding the Study Session item(s). To address the Council, refer to the notice at the end of this agenda.
Climate Action Playbook (CAP) Update from the Sustainability Team
25-04982
PUBLIC HEARINGS/GENERAL BUSINESS
To speak on a public hearing/general business item, refer to notice at the end of this agenda. Each speaker is limited to three minutes. For land use items, applicants are limited to 10 minutes for opening comments and five minutes for closing comments.
October 28, 2025City Council Notice and Agenda - Revised Discussion and Direction Regarding Modification of the
Guiding Principle of Sunnyvale's Vision Zero Plan
25-01043
Recommendation: Staff makes no recommendation. This report is developed at the request of Council to facilitate a conversation for the public hearing and for consideration and possible action by the City Council.
ADJOURNMENT TO JOINT MEETING WITH THE SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY
7 P.M. (OR SOON THEREAFTER) JOINT MEETING OF CITY COUNCIL AND
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY
Call to Order
Call to Order in the Council Chambers.
Roll Call
Oral Communications
Prior to opening public comment on Oral Communications, the Mayor/Authority Chair may determine it would be impractical to include remote public comment for the purpose of timeliness of the meeting or conducting an orderly meeting.
Oral Communications is the opportunity for the public to address the City Council and Successor Agency to the Redevelopment Agency on items not listed on the agenda and is limited to 15 minutes with a maximum of up to three minutes per speaker (one appearance per speaker). Note the Brown Act does not allow the Council nor the Successor Agency to the Redevelopment Agency to take action on an item not listed on the agenda. To address the Council and Successor Agency to the Redevelopment Agency, refer to the notice at the end of this agenda.
Consent Calendar
All matters listed on the consent calendar will be acted upon by one motion unless discussion is requested by an Authority Member/Councilmember or the public. To address the Council and Successor Agency to the Redevelopment Agency, refer to the notice at the end of this agenda.
Approve Successor Agency to the Redevelopment Agency
Meeting Minutes of September 9, 2025
25-09344.A
Recommendation: Approve the City Council Meeting Minutes of September 9, 2025 as submitted.
October 28, 2025City Council Notice and Agenda - Revised
PUBLIC HEARINGS/GENERAL BUSINESS
To speak on a public hearing/general business item, refer to notice at the end of this agenda. Each speaker is limited to three minutes. For land use items, applicants are limited to 10 minutes for opening comments and five minutes for closing comments.
Adopt Resolutions of the City Council and the Successor Agency Approving a Compensation Agreement to Allow the
Transfer of Certain Properties Used for Public Parking from the Successor Agency to the City, and Authorizing the City Manager to Take All Actions Necessary to Implement the
Compensation Agreement
25-09605
Recommendation: Alternative 1. City: Adopt the Resolution in Attachment 1 to the report to approve the Compensation Agreement in
Attachment 3 to the report to allow the transfer of certain properties used for public parking from the Successor Agency to the City, and authorizing the City Manager to take all actions necessary to implement the Compensation
Agreement.
Alternative 2. Successor Agency: Adopt the Resolution in Attachment 2 to the report to approve the Compensation
Agreement in Attachment 3 to the report to allow the transfer of certain properties used for public parking from the
Successor Agency to the City, and authorizing the City
Manager to take all actions necessary to implement the
compensation agreement.
ADJOURN JOINT CITY COUNCIL AND SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY MEETING
RECONVENE TO CITY COUNCIL MEETING
PUBLIC HEARINGS/GENERAL BUSINESS (continued)
Adopt Resolutions (1) Paying and Reporting the Value of CalPERS Employer Paid Member Contribution (EPMC); and
(2) Amending the Salary Resolution to Remove EPMC and
Revise the Schedule of Pay to Increase Salary Ranges for Pay Plan Category F (Unclassified Department Directors) 25-09026
October 28, 2025City Council Notice and Agenda - Revised Recommendation: Alternative 1: Adopt Resolutions (1) Paying and Reporting the Value of CalPERS Employer Paid Member Contribution
(EPMC); and (2) Amending the Salary Resolution to Remove EPMC and Revise the Schedule of Pay for Pay Plan Category F (Unclassified Department Directors).
COUNCILMEMBERS REPORTS ON ACTIVITIES FROM INTERGOVERNMENTAL
COMMITTEE ASSIGNMENTS
NON-AGENDA ITEMS AND COMMENTS
-Council
-City Manager
INFORMATION ONLY REPORTS/ITEMS
Visit http://Sunnyvale.ca.gov/TCMAC to view the Tentative Council Meeting Agenda Calendar (TCMAC) online.
Tentative Council Meeting Agenda Calendar25-0924
Board/Commission Meeting Minutes25-0928
Potential Council Priority Project Ideas Proposed by Council25-0931
ADJOURNMENT
Public Participation Options
In person public comment:
You may provide public comment by filling out a speaker card (optional) and giving it to the City Clerk.
Online participation:
Members of the public may also attend online. However, the City cannot guarantee uninterrupted access to online technology. Technical difficulties may occur from time to time. Unless required by the Ralph M. Brown Act, the meeting will continue even if technical difficulties prevent online participation.
The Mayor may determine it would be impractical to include remote public comment during Oral Communications.
October 28, 2025City Council Notice and Agenda - Revised Online public comment:
To provide audio public comment, connect to the meeting online or by telephone.
Use the Raise Hand feature to request to speak (*9 on a telephone):
Meeting online link: https://sunnyvale-ca-gov.zoom.us/j/96111580540 Meeting call-in telephone number: 833-548-0276 | Meeting ID: 961 1158 0540 (*9 to request to speak | *6 to unmute/mute)
Watch the City Council meeting at http://youtube.com/SunnyvaleMeetings or on television over Comcast Channel 15, AT&T Channel 99
Written public comment:
Email comments to the City Council no later than 4 hours before the meeting at [email protected]. You can also mail or deliver comments to:
City Clerk, 456 W. Olive Ave., Sunnyvale, CA 94086
Public review of items:
You can view reports to council on the City’s website at sunnyvale.ca.gov after 7 p.m. on Thursdays. You can also review reports in person at the City Hall reception desk, 456 W. Olive Avenue, during normal business hours. Any other documents distributed to members of the City Council regarding any open session item on this agenda are available in the Council Chambers on the evening of the Council Meeting. Otherwise, contact the Office of the City Clerk at 408-730-7483 or [email protected] for questions.
Planning a presentation for a City Council meeting?
Visit: http://Sunnyvale.ca.gov/PublicComments
Planning to provide materials to Council?
Please provide the City Council with 12 copies of your materials.
Language Access and Translation
October 28, 2025City Council Notice and Agenda - Revised Para acceder a la traducción escrita y en audio durante la reunión, haga clic en el siguiente enlace:
Seleccione su idioma y haga clic en "Attend"
Use sus auriculares/audifonos para escuchar el audio o leer la transcripción en el dispositivo.
如需在会议期间使用文字和语音翻译，请点击以下链接：
选择语言并点击“参加”
使用手机耳机收听音频，或阅读设备上的文字记录。
To access written and audio translation during the meeting, click the link below:
Choose Language and Click Attend
Use a headset on your phone for audio or read the transcript on your device.
Spanish and Chinese, Simplified
Translation Link: https://bit.ly/TDDB-6886
Accessibility/Americans with Disabilities Act (ADA) Notice Pursuant to the Americans with Disabilities Act (ADA), the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance, please contact the City at least 48 hours prior to the meeting.
Reach the Office of the City Clerk at 408-730-7483 or [email protected] (28 CFR 35.160 (b) (1)).
LEGAL NOTICES
PLEASE TAKE NOTICE that if you file a lawsuit challenging any final decision on any public hearing item listed in this agenda, the issues in the lawsuit may be limited to the issues which were raised at the public hearing or presented in writing to the Office of the City Clerk at or before the public hearing.
PLEASE TAKE FURTHER NOTICE that Code of Civil Procedure section 1094.6 imposes a 90 day deadline for the filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure 1094.5.