Amendments to Council Policy Manual
Chapter 7 – Planning & Management
Michelle Zahraie, Senior Management Analyst
November 18, 2025
DRAFT PRESENTATION
2City of Sunnyvale – Council Policy Amendments to Chapter 7 – Nov 2025 • Staff periodically reviews Council Policies as operational needs warrant. • Minor clarifications handled administratively; substantive changes b
rought to Council.
• 19 policies reviewed in first phase
Chapter 7 – Planning and Management
Policies outdated, duplicative, or contradictory
Goal to clarify, reduce duplication, and simplify where appropriate Background
DRAFT PRESENTATION
3City of Sunnyvale – Council Policy Amendments to Chapter 7 – Nov 2025 • 16 policies consolidated into 6 updated policies.
• Addresses staff support, Council communications, travel, recognition, i
ntergovernmental appointments.
• Policies consolidated include:
Council Policy 7.3.13 Support for Councilmembers; Staff-Council Communications Council Policy 7.3.20 Council Recognition of Individuals, Organizations and/or Events Council Policy 7.3.21 Recognition of Elected and Appointed Officials and Visiting Dignitaries Council Policy 7.4.1 Provision of Staff & Administrative Support for Councilmembers Council Policy 7.4.4 Council Travel and Conferences
Council Policy 7.4.12 Council Appointments to Intergovernmental Agencies Consolidated & Amended Policies
DRAFT PRESENTATION
4City of Sunnyvale – Council Policy Amendments to Chapter 7 – Nov 2025 • Council Policy 7.4.2 Council Equipment, Materials, and Supplies • Council Policy 7.4.3 Meetings: Scheduling and Use of City Facilities • Council Policy 7.4.5 Ceremonial Events
• Council Policy 7.4.6 Council Announcements and Speeches • Council Policy 7.4.7 Council Correspondence
• Council Policy 7.4.8 Mayor and Council Mail, Answer Point Email, and Meeting P
ackets
• Council Policy 7.4.9 Receiving and Responding to Community Member Inquiries and C
oncerns
• Council Policy 7.4.10 Council Inquiries and Requests for Information and Records • Council Policy 7.4.11 Council Files
• Council Policy 7.4.13 Council Subcommittees and Council or Mayor-C reated Advisory Task Forces
Proposed Policy Deletions (10)
DRAFT PRESENTATION
5City of Sunnyvale – Council Policy Amendments to Chapter 7 – Nov 2025 • Council Policy 7.1.5 Grants, Donations, Contributions and Sponsorships Proposed Revision: City Manager authority updated to $250K. • Council Policy 7.2.19 Boards and Commissions
Proposed Revision: Standing Committee replaced with Ad Hoc Committee.
• Council Policy 7.3.19 Council Meetings
Proposed Revision: New protocols for document/presentation submittals.
Other Updated Policies (3)
DRAFT PRESENTATION
6City of Sunnyvale – Council Policy Amendments to Chapter 7 – Nov 2025 Current Council Policy Project Status
Next Steps
Review ~20 Policies
in 2026
DRAFT PRESENTATION
7City of Sunnyvale – Council Policy Amendments to Chapter 7 – Nov 2025 Approve Alternatives 1 through 10:
1. Approve the Council Policy 7.1.5 G rants, Donations, Contributions and Sponsorships
2. Approve the Council Policy 7.2.19 Bo ards and Commissions
3. Approve the Council Policy 7.3.13 S upport for Councilmembers; Staff-Council Communications
4. Approve the Council Policy 7.3.19 C ouncil Meetings
5. Approve the Council Policy 7.3.20 C ouncil Recognition of Individuals, Organizations and/or Events
6. Approve the Council Policy 7.3.21 R ecognition of Elected and Appointed Officials and Visiting Dignitaries
7. Approve the Council Policy 7.4.1 P rovision of Staff & Administrative Support for Councilmembers
8. Approve the Council Policy 7.4.4 C ouncil Travel and Conferences
9. Approve the Council Policy 7.4.12 C ouncil Appointments to Intergovernmental Agencies
10. Approve the Proposed Deleted Council Policies
Council Direction
DRAFT PRESENTATION
Thank you
Questions?
DRAFT PRESENTATION