Joint Study Session with Board and
Commission Chairs and Vice Chairs
David Carnahan, City Clerk
City Council, Nov. 18, 2025
2City of Sunnyvale – Joint Study Session with Chairs and Vice Chairs – November 2025 Role-Playing Training Parliamentary Procedure Video
Outstanding Items from Past Joint Study Session
• New Commissioner Role Playing
Training
This could be facilitated as part
of new member orientation
City Clerk is working with the
Office of the City Attorney to
update a script from a past role-
playing training.
• Cut together a recording of
parliamentary procedure in
ac�on.
This could be accomplished
although will be time consuming.
As time permits, staff will search
for existing training resources.
3City of Sunnyvale – Joint Study Session with Chairs and Vice Chairs – November 2025 Council Priority Projects replace Study Issues and Budget Proposals Recent Policy Changes
Council Policy Description of Changes
Council Policy 7.1.7 Budget Proposal Process Deleted from manual Council Policy 7.2.19 Board and Commissions See redline version Council Policy 7.3.19 Council Meetings See redline version Council Policy 7.3.26 Council Priority Projects
Process
See redline version
4City of Sunnyvale – Joint Study Session with Chairs and Vice Chairs – November 2025 RTC No. 25-0912: Council Policy 7.2.19 Boards and Commissions November 18 Potential Policy Changes
Proposed Revision: Update Q. Council Subcommittee to:
• Expand the role of a Council committee beyond consideration of bylaw amendments; and
• Replace a Standing Committee with an Ad Hoc Advisory Committee.
This change aligns with the City’s recent use of this body, which is only convened on an as-needed basis. Any changes proposed by the Ad Hoc Committee would be referred to the full City Council for action.
Staff Recommendation
Approve changes to Council Policy 7.2.19 Boards and Commissions 6City of Sunnyvale – Joint Study Session with Chairs and Vice Chairs – November 2025 • Consider adding an excused
absence justification for religious
holidays/observations
• Consider a limit on number of
excused absences
• Consider additional youth
representation
• Consider scope of future Joint
Study Sessions with B/C Chairs
and Vice Chars
• Consider holding Joint Study
Session biennially
• Potential updates for
implementation of
SB 707 Open
meetings: meeting and
teleconference requirements
• Consider updates to each B/Cs’
Scope of Work
• Consider updating guidance for
meeting minutes
Mayor may convene a subcommittee in early 2026
Potential Future Topics for Subcommittee Consideration
Questions and feedback