City Council
City of Sunnyvale
Notice and Agenda
Online and Council Chambers, City Hall,
456 W. Olive Ave., Sunnyvale, CA 94086
5:30 PMTuesday, March 10, 2026
Special Meeting: Closed Session - 5:30 PM | Regular Meeting - 7 PM Meeting online link: https://sunnyvale-ca-gov.zoom.us/j/96111580540 Public Participation and Access
View the end of the agenda for information on:
• Public participation options
• Language access and translation
• Accessibility/Americans with Disabilities Act (ADA) Notice • Legal notices
5:30 P.M. SPECIAL COUNCIL MEETING (Closed Session)
Call to Order
Call to Order in the Council Chambers (Open to the Public).
Roll Call
Public Comment
The public may provide comments regarding the Closed Session item(s). To address the Council, refer to the notice at the end of this agenda. Closed Sessions are not open to the public.
Convene to Closed Session
Convene to Closed Session in the Council Conference Room (Closed to the Public).
Closed Session Held Pursuant to California Government Code Section 54956.9: CONFERENCE WITH LEGAL
COUNSEL-EXISTING LITIGATION (Paragraph (1) of
Subdivision (d) of Section 54956.9); Discussion and Potential Action to Authorize Filing an Appeal to the California Court of Appeal; Name of Case: 1230 Oakmead Parkway, LLC. v. City 26-0324A
March 10, 2026City Council Notice and Agenda
of Sunnyvale, Santa Clara County Superior Court Case
Number: 25CV457580
Closed Session Held Pursuant to California Government Code Section 54957.6:
CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Sarah Johnson-Rios,
Interim Director of Human Resources
Employee Organization: Sunnyvale Employees’ Association (SEA)/IFPTE Local 21 and Service Employees International Union (SEIU)
26-0221B
Adjourn Special Meeting
7 P.M. COUNCIL MEETING
Pursuant to Council Policy 7.3.19, City Council will not begin consideration of any agenda item after 11:30 p.m. without a vote. Any item on the agenda that is continued shall be continued to a specific date. Any changes to the agenda will be communicated to the public.
CALL TO ORDER
Call to Order in the Council Chambers.
SALUTE TO THE FLAG
ROLL CALL
CLOSED SESSION REPORT
SPECIAL ORDER OF THE DAY
International Transgender Day of Visibility26-0273C
ORAL COMMUNICATIONS
Prior to opening public comment on Oral Communications, the Mayor may determine it would be impractical to include remote public comment for the purpose of timeliness of the meeting or conducting an orderly meeting.
Oral Communications is the opportunity for the public to address the City Council on items not listed on the agenda and is limited to 15 minutes with a maximum of up to three minutes per speaker (one appearance per speaker). Note the Brown Act does
March 10, 2026City Council Notice and Agenda
not allow the Council to take action on an item not listed on the agenda. To address the Council, refer to the notice at the end of this agenda.
CONSENT CALENDAR
All matters listed on the consent calendar will be acted upon by one motion unless discussion is requested by a Councilmember or the public. To address the Council, refer to the notice at the end of this agenda.
Approve the List(s) of Claims and Bills Approved for Payment by the City Manager
26-01401.A
Recommendation: Approve the list(s) of claims and bills.
Approve a $90,000 Increase in the Construction Contingency for the Construction Contract with Vellutini Corporation DBA Royal Electric Company for the SMaRT Station NexGen
Electrical Upgrade Project (F26-321)
26-03031.B
Recommendation: Approve a $90,000 increase in the construction contingency for the construction contract with Vellutini Corporation DBA Royal Electric Company for the SMaRT Station NexGen
Electrical Upgrade project, for a not to exceed contract amount of $885,708.
Modify an Existing Purchase Agreement with the California Department of Technology for the Purchase of Microsoft
Online Subscription Services, Increasing the Amount from $2,234,910 to a new Not-to-Exceed Amount of $2,251,724.05, and Award a new Five-Year Purchase Agreement with the
California Department of Technology for the Purchase of Microsoft Online Subscription Services for a Not-to-Exceed Amount of $5,428,038.70 (F26-318 & F26-362)
26-03251.C
March 10, 2026City Council Notice and Agenda
Recommendation: Take the following actions:
- Modify an existing Purchase Agreement (PA) with the
California Department of Technology for Microsoft online subscription services, increasing the amount from $2,234,910 to a new not-to-exceed amount of $2,251,724.05 to cover licensing requirements for the remaining PA term set to expire on March 31, 2026;
- Award a new five-year agreement with the California
Department of Technology for the purchase of Microsoft
Online Subscription Services in the amount of $4,934,581.70; and
- Approve a 10% contingency in the amount of $493,458 to accommodate additional license needs for new staff and to purchase other required license types through this contract.
Authorize the Issuance of a Purchase Order to Safeware, Inc. in an Amount Not-to Exceed $458,078.96 for one (1) Lenco BearCat Vehicle (F26-317)
26-02581.D
Recommendation: Authorize the issuance of a Purchase Order in the amount of $458,078.96 (including tires, delivery fees, and applicable sales tax) for one (1) Lenco BearCat Vehicle to Safeware, Inc. of Lanham, MD. Approval is also requested for a 10%
contingency in the amount of $45,808. While contingencies are typically not requested for vehicle purchases, historically a nominal amount has been requested for specialty equipment (such as fire apparatus) to make minor required modifications during the manufacturing process.
Approve the First Amendment to the Services Agreement with Goats R Us to Increase the Not-to-Exceed Amount to
$345,000 and Extend the Term Through February 8, 2027
(F26-244)
26-02471.E
March 10, 2026City Council Notice and Agenda
Recommendation: Take the following actions:
- Approve First Amendment to the Services Agreement with Goats R Us, increasing the contract by $115,000 for a new not-to-exceed total of $345,000 and extending the contract through February 8, 2027;
- Authorize the City Manager to execute the amendment when all necessary conditions have been met;
- Authorize the City Manager to increase compensation subject to budget appropriation and pricing/service acceptability; and - Authorize the City Manager to execute the remaining two optional one-year extensions through February 2029 at the latest.
Accept Housing Incentive Pool (HIP) Program Grant Funds, Approve Budget Modification No. 13 to Appropriate $1,000,000 in Housing Incentive Pool Program Funds to Install Sidewalks on Poplar Avenue, Authorize the City Manager to Execute a Grant Agreement and Related Documents, and Find that the Project is Exempt from the California Environmental Quality Act (CEQA) Pursuant to Section 15301(c) of the CEQA Guidelines 26-00041.F
Recommendation: Accept Housing Incentive Pool (HIP) Program Grant Funds, approve Budget Modification No. 13 to appropriate $1,000,000 in Housing Incentive Pool Program Funds for the Install Sidewalk on Poplar Avenue Project, authorize the City
Manager to execute a grant agreement and any other related documents necessary to implement the grant award, and find that the project is exempt from CEQA pursuant to Section 15301(c) of the CEQA Guidelines.
Adopt a Resolution Amending the City of Sunnyvale Local Conflict of Interest Code
26-00681.G
Recommendation: Adopt a Resolution amending the City of Sunnyvale Local Conflict of Interest Code.
Approve the Downtown Sunnyvale Business Improvement
District (BID) Annual Report for Fiscal Year 2025/26 and Adopt Resolution of Intention to Levy and Collect an Annual
Assessment to Reauthorize the BID for Fiscal Year 2026/27 26-02651.H
March 10, 2026City Council Notice and Agenda
Recommendation: Approve the Fiscal Year 2025/26 BID Annual Report, adopt a Resolution of Intention to Levy and Collect an Assessment and Reauthorize the Business Improvement District for Fiscal Year 2026/27, and schedule the public hearing for May 5, 2026.
Update the 2026 Seating Arrangements for City Council26-03821.I Recommendation: Update the City Council seating arrangements for 2026 as shown in Attachment 2 to the report.
Adopt Ordinance No. 3251-26 to Amend Chapter 20.10
(Certified Unified Program Agency Program Administration) of Title 20 (Hazardous Materials) of the Sunnyvale Municipal Code
26-03641.J
Recommendation: Adopt Ordinance No. 3251-26 to amend Chapter 20.10 (Certified Unified Program Agency Program Administration) of Title 20 (Hazardous Materials) of the Sunnyvale Municipal Code.
PUBLIC HEARINGS/GENERAL BUSINESS
To speak on a public hearing/general business item, refer to notice at the end of this agenda. Each speaker is limited to three minutes. For land use items, applicants are limited to 10 minutes for opening comments and five minutes for closing comments.
Approve the 2025 Housing Element Annual Progress Report26-00752 Recommendation: Alternative 1: Approve the 2025 Housing Element Annual Progress Report and direct staff to submit it to the Governor's Office of Planning and Research and the California
Department of Housing and Community Development.
Review, Discussion and Potential Action to Adopt Council Policy 7.3.31 Council Action on Matters Outside Its Subject Matter Jurisdiction, and Amend or Delete Selected Policies in the Council Policy Manual
26-02593
Recommendation: Alternatives 1 through 8, as noted in the report.
COUNCILMEMBERS REPORTS ON ACTIVITIES FROM INTERGOVERNMENTAL
COMMITTEE ASSIGNMENTS
March 10, 2026City Council Notice and Agenda
NON-AGENDA ITEMS AND COMMENTS
-Council
Colleagues Memorandum: Prohibiting the Use of City
Properties for Civil Immigration Enforcement Purposes and Related Policies to Provide Resources for City Property Owners, Businesses and Residents
26-0370D
-City Manager
INFORMATION ONLY REPORTS/ITEMS
Visit http://Sunnyvale.ca.gov/TCMAC to view the Tentative Council Meeting Agenda Calendar (TCMAC) online.
Visit http://Sunnyvale.ca.gov/CPPP to view Working List of Potential Council Priority Project Ideas online.
Tentative Council Meeting Agenda Calendar26-0096
Board/Commission Meeting Minutes26-0097
Boards and Commissions Annual Attendance Report, July to December 2025 (Information Only)
26-0198
ADJOURNMENT
Public Participation Options
In person public comment:
You may provide public comment by filling out a speaker card (optional) and giving it to the City Clerk.
Online participation:
Members of the public may also attend online. However, the City cannot guarantee uninterrupted access to online technology. Technical difficulties may occur from time to time. Unless required by the Ralph M. Brown Act, the meeting will continue even if technical difficulties prevent online participation.
The Mayor may determine it would be impractical to include remote public comment during Oral Communications.
March 10, 2026City Council Notice and Agenda
Online public comment:
To provide audio public comment, connect to the meeting online or by telephone.
Use the Raise Hand feature to request to speak (*9 on a telephone):
Meeting online link: https://sunnyvale-ca-gov.zoom.us/j/96111580540 Meeting call-in telephone number: 833-548-0276 | Meeting ID: 961 1158 0540 (*9 to request to speak | *6 to unmute/mute)
Watch the City Council meeting at http://youtube.com/SunnyvaleMeetings or on television over Comcast Channel 15, AT&T Channel 99
Written public comment:
Email comments to the City Council no later than 4 hours before the meeting at [email protected]. You can also mail or deliver comments to:
City Clerk, 456 W. Olive Ave., Sunnyvale, CA 94086
Public review of items:
You can view reports to council on the City’s website at sunnyvale.ca.gov after 7 p.m. on Thursdays. You can also review reports in person at the City Hall reception desk, 456 W. Olive Avenue, during normal business hours. Any other documents distributed to members of the City Council regarding any open session item on this agenda are available in the Council Chambers on the evening of the Council Meeting. Otherwise, contact the Office of the City Clerk at 408-730-7483 or [email protected] for questions.
Planning a presentation for a City Council meeting?
Visit: http://Sunnyvale.ca.gov/PublicComments
Planning to provide materials to Council?
Please provide the City Council with 12 copies of your materials.
Language Access and Translation
March 10, 2026City Council Notice and Agenda
Para acceder a la traducción escrita y en audio durante la reunión, haga clic en el siguiente enlace:
Seleccione su idioma y haga clic en "Attend"
Use sus auriculares/audifonos para escuchar el audio o leer la transcripción en el dispositivo.
如需在会议期间使用文字和语音翻译，请点击以下链接：
选择语言并点击“参加”
使用手机耳机收听音频，或阅读设备上的文字记录。
To access written and audio translation during the meeting, click the link below:
Choose Language and Click Attend
Use a headset on your phone for audio or read the transcript on your device.
Spanish and Chinese, Simplified
Translation Link: https://bit.ly/TDDB-6886
Accessibility/Americans with Disabilities Act (ADA) Notice Pursuant to the Americans with Disabilities Act (ADA), the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance, please contact the City at least 48 hours prior to the meeting. Reach the Office of the City Clerk at 408-730-7483 or [email protected] (28 CFR 35.160 (b) (1)).
LEGAL NOTICES
PLEASE TAKE NOTICE that if you file a lawsuit challenging any final decision on any public hearing item listed in this agenda, the issues in the lawsuit may be limited to the issues which were raised at the public hearing or presented in writing to the Office of the City Clerk at or before the public hearing.
PLEASE TAKE FURTHER NOTICE that Code of Civil Procedure section 1094.6 imposes a 90 day deadline for the filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure 1094.5.