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CONTRACT NUMBER: R-TC-17006
This Contract entered into this 19th day of January 2017 by, Amazon Services. LLC, Amazon Business, 325 gt• Avenue N .• Seattle, WA 98109. hereinafter referred to as the "Contractor" and Prince Will/am Countv School Board. P.O. Box 389, Manassas, VA 20108. hereinafter referred to as the "Prince William County Public Schools� 'Purchasing Agency• or "PWCS".
WITNESSETH that the Contractor and PWCS, in consideration of the mutual covenants, promises and agreements herein contained, agree as follows:
1. SCOPE OF CONTRACT: Contractor shall provide an On-Line Marketplace for the Purchase of Products and Services in accordance with the statement of Needs.
General Terms and Conditions and Special Terms and Conditions stated herein.
2. CONTRACT DOCUMENTS: The contract documents shall consist of the following:
2.1. This signed Contract document;
2.2. Memorandum of Negotiations dated January 19. 2017.
3. CONTRACT TERM AND RENEWAL:
3.1. The initial term of this contract shall be from the date of award, January 19 2017 to January 18. 2022, with the option to renew for three (3) additional two (2)-one-year periods, upon mutual written consent of the parties lo the contract. Proposed prices shall remain firm for the Initial term of the co ntract.
4. CONTRACT ADMINISTRATOR/PROJECT MANAGER: The following PWCS employees are identified to use all powers under the contract to enforce its faithful performance:
4.1. CONTRACT ADMINISTRATOR: As the Contract Administrator, the following individual. or his/her designee, shall serve as the interpreter of the conditions of the contract and shall use all powers under the contract to enforce its faithful performance.
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4.2. PROJECT MANAGER: The following Individuals shall work directly with the Contractor in scheduling and coordinating work, answering questions in connection with the scope of work, and providing general direction under the resulting contract:
5. TIME OF PERFORMANCE: In accordance with Contractor's proposal, Section 4.2.2. and 5.3.2.
6. PRICING; In accordance with Contractor's proposal, Section 4.2.1.
7. PAYMENT TERMS: In accordance with Contractor's proposal, Section 5.3.6.
Prince William County does not discriminate against faith-based organizations in accordance with the Code of Virginia, §2.2-4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment.
This contract shall constitute the whole agreement between the parlies. There aro no promises, terms and conditions, or obligations other than those contained herein, and this contract shall supersede all previous communications, representations, or agreements, written or verbal, between the parlies heroto related to the provision of goods (including leases thereof), seNioes and/or insurances described herein.
IN WITNESS THEREOF, the parties have caused this Contract to be executed by the following duly authorized officials:
CONTRACTOR:
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Supervisor of Purchasing
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Attachment 1
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MEMORANDUM OF NEGOTIATIONS
R-TC-17006
Dated: January 19, 2017
Prince William County Schools (hereinafter called PWCS) and Amazon Services, LLC (hereinafter called the Contractor) hereby agree to the following in the execution of Contract R-TC-17006 for On-Line Marketplace for the Purchases of Products and Services. The final Contract contains the following documents listed in the order of preceden ce:
a. Contractor's proposal dated October 14, 2016;
b. Contractor's response to Clarification Questions dated October 31, 2016, attached;
c. PWCS's Request for Proposal, R-TC-17006 and all Addendum #1; d. Contractor's Business Accounts Terms and Conditions (currently available at https:l/www.amazon.com/gp/help/c ustomer/display.html?node ld=201613180), attached;
e. PWCS's General Terms and Conditions, Section 11 (RFP - Revised 12/16/16), attached;
f. This Memorandum of Negotiations;
g. Any subsequent modifications to the Contract.
1. The contract term shall remain as originally issued in the RFP, as follows:
9.1. The initial term of this contract shall be five years (5) from the date of award to December 30, 2021, with the option to renew for three-two (2) year periods, upon mutual written consent of the parties to the contract.
2. Amazon Whispercast is not being offered upon award but will remain in scope for future offerings by the Contractor. In addition, all new Amazon business opportunities may be modified to the Contract by mutual agreement between the Contractor and PWCS.
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Memorandum of Negotiations
R-TC-17006
Page2
3. The following provision is added to PWCS Special Terms and Conditions:
10.7 NOTICE OF DEFERRAL UNDER FEDERAL GRANT UNIFORM GUIDANCE:
As permitted under the rule published at 80 FR 54407, Prince William County Schools is electing to defer until July 1, 2017, the implementation of the procurement provisions of the Uniform Guidance, as detailed in 2 CFR 200 subsections .317 through .326. During this period, we will co ntinue to operate under the guidance of44 C.F.R. § 13.36(a)-(i} (States, Local and Tribal governments} and 2 C.F.R. 215.40-48 (Institutions of Higher Education, Hospitals, and Private Non-Profits). This provision shall constitute the documentation of this decision as required, and shall be deemed incorporated into our internal procurement policies.
4. Contractor's response to Clarification Questions dated October 31, 2016, Question #1: The State of Iowa is hereby removed as an excluded state and allowed use of the Master Agreement award.
ACCEPTED BY:
Contractor Authorized Signature
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Jim Totty, O
Supervisor o g
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Docusign Envelope ID: B6833C59-F5B7-4587-B244-A187C16DAADF CC STC 00380758 2025 TR August 21, 2025
Amazon.com Services LLC
(Amazon Business)
Brett Tuson
410 Terry Avenue North,
Seattle, WA 98109-5210
CONTRACT RENEWAL #3
Re: Contract Renewal #3
Contract #R-TC-17006 – On-line Marketplace for Purchases of Products and Services Dear Mr. Tuson:
This is to advise you that Prince William County Public Schools (PWCS) desires to renew the referenced contract for an additional two-year period in accordance with the "Contract Term" clause in the Contract. The current contract will expire on January 18, 2026.
Please advise me if you desire to renew the contract and prices in accordance with the terms of the contract by signing and returning this Contract Renewal form no later than September 4, 2025.
If you have any questions on this matter, please contact me by phone at 703-791-8744 or via email at [email protected].
Sincerely,
Angie Baker, VCA
Buyer
============================================================================= Acceptance Agreement
It is mutually agreed that the above-mentioned contract is renewed for the period of January 19, 2026 to January 18, 2028 and all terms and conditions in the original solicitation and contract shall remain the same.
Renew Contract: Yes: X No:
Rates to Remain the Same: Yes: X No: If no, attach explanation and revised rates.
Revised rates shall be effective on January 18, 2026, upon PWCS signature below.
Vendor: PWCS:
Legally Authorized Signature Legally Authorized Signature Brett Tuson, Authorized Signatory
Colleen Keener, NIGP-CPP, CPPB, CPCP, VCO, VCA
Print Name & Title Supervisor of Purchasing
Date: September 4, 2025 Date:
PROCUREMENT
P.O. BOX 389, MANASSAS, VA 20108 •WWW.PWCS.EDU• 703.791.8743, FAX 703.791.8610 Sep 9, 2025
Attachment 1
Docusign Envelope ID: B6833C59-F5B7-4587-B244-A187C16DAADF Signature: Brian Hall
Brian Hall (Aug 21, 2025 14:38:35 EDT)
Email: [email protected]
CC STC 00380758 2025 TR
Attachment 1
Created:
2025-08-21
By:
Angela Baker ([email protected])
Status:
Signed
Transaction ID:
CBJCHBCAABAAxDUeObxcyg0ViZlL9MaCj2rhmpfgCJoc
Docusign Envelope ID: B6833C59-F5B7-4587-B244-A187C16DAADF Renewal 3 - R-TC-17006 - Amazon
Final Audit Report 2025-08-21
"Renewal 3 - R-TC-17006 - Amazon" History
Document created by Angela Baker ([email protected])
2025-08-21 - 6:28:02 PM GMT- IP address: 204.122.110.251 Document emailed to Brian Hall ([email protected]) for signature 2025-08-21 - 6:28:49 PM GMT
Email viewed by Brian Hall ([email protected])
2025-08-21 - 6:38:06 PM GMT- IP address: 104.47.70.126
Document e-signed by Brian Hall ([email protected])
Signature Date: 2025-08-21 - 6:38:35 PM GMT - Time Source: server- IP address: 204.122.110.142 Agreement completed.
2025-08-21 - 6:38:35 PM GMT
CC STC 00380758 2025 TR
Attachment 1
Renewal 3 - R-TC-17006 - Amazon - vendor
signed
Final Audit Report 2025-09-09
Created: 2025-09-08
By: Angela Baker ([email protected])
Status: Signed
Transaction ID: CBJCHBCAABAA7xgVXblBEs9sOMCCmhetKUrGrlEFJV05 "Renewal 3 - R-TC-17006 - Amazon - vendor signed" History Document created by Angela Baker ([email protected])
2025-09-08 - 2:40:48 PM GMT- IP address: 204.122.110.142 Document emailed to Brian Burtner ([email protected]) for signature 2025-09-08 - 2:41:20 PM GMT
Email viewed by Brian Burtner ([email protected])
2025-09-09 - 2:49:30 PM GMT- IP address: 204.122.110.162 Document e-signed by Brian Burtner ([email protected])
Signature Date: 2025-09-09 - 2:49:58 PM GMT - Time Source: server- IP address: 204.122.110.162 Agreement completed.
2025-09-09 - 2:49:58 PM GMT
Attachment 1